Agenda, regular meeting — Adelanto City Council, August 9, 2023

AMENDED
AGENDA

REGULAR MEETING

OF THE ADELANTO CITY COUNCIL,

ADELANTO PUBLIC FINANCING AUTHORITY,

ADELANTO PUBLIC UTILITY AUTHORITY,

ADELANTO COMMUNITY BENEFIT CORPORATION,

AND THE SUCCESSOR AGENCY BOARD
August 9, 2023

City Council
Gabriel Reyes, Mayor
Daniel Ramos, Mayor Pro Tem
Joy Jeannette, Councilor
Angelo Meza, Councilor
Amanda Uptergrove, Councilor
City Manager
Jessie Flores
City Attorney
Todd Litfin
Meetings held:
2 nd & 4th Wednesday
Adelanto Governmental Center
City Council Chambers
11600 Air Expressway, Adelanto
Closed Session: 6:30 p.m.

Open Session: 7:00 p.m.

NOTE: PLEASE TURN CELL PHONES OFF OR PLACE THEM ON VIBRATE DURING THE CITY COUNCIL MEETING AS A COURTESY TO OTHERS. Thank you, Administrative Staff The City Council Agenda packet may be reviewed by the public at the reception counter in City Hall. Any writings or documents pertaining to an open session item, provided to a majority of the City Council within 72 hours of a regular meeting, shall be made available for public inspection at the reception counter in City Hall at 11600 Air Expressway, Adelanto, CA 92301, during normal business hours. Members of the public can view the agenda or download any staff reports in advance by accessing the City website at www.ci.adelanto.ca.us on Thursday the week before the scheduled meeting.

The public may view the meeting or participate / comment remotely as follows:
• All of our meetings are streamed live at
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Submit written comments:

We encourage submittal of written comments supporting, opposing, or otherwise commenting 1 REGULAR MEETING
August 9, 2023
11600 Air Expressway • Adelanto, CA 92301 • (760) 246-2300 • www.ci.adelanto.ca.us on an agenda item, for distribution to the City Council prior to the meeting. Send emails to [email protected]; written correspondence may be sent to Brenda Lopez, 11600 Air Expressway Adelanto CA 92301.

Rules of Decorum
“Members of the Public are advised that all PAGERS, CELLULAR TELEPHONES and any OTHER COMMUNICATION DEVICES are to be turned off upon entering the City Council Chambers.” If you need to have a discussion with someone in the audience, kindly step out into the lobby. Under the Government Code, the City Council may regulate disruptive behavior that impedes the City Council Meeting.

Disruptive conduct may include, but is not limited to:
• Screaming or yelling during another audience member’s public comments period; • Profane language directed at individuals in the meeting room; • Throwing objects at other individuals in the meeting room; • Physical or verbal altercations with other individuals in the meeting room; and • Going beyond the allotted three-minute public comment period granted.

When a person’s or group’s conduct disrupts the meeting, the Mayor or presiding officer will request that the person or group stop the disruptive behavior, and WARN the person or group that they will be asked to leave the meeting room if the behavior continues.

If the person or group refuses to stop the disruptive behavior, the Mayor or presiding officer may order the person or group to leave the meeting room, and may request that those persons be escorted from the meeting room. Any person who, without authority of law, willfully disturbs or breaks up a City Council meeting is guilty of a misdemeanor. (Pen. Code, § 403.) It should also be noted that any person who WILLFULLY disturbs or breaks up the City Council meeting may be arrested for a misdemeanor offense. (Penal Code, § 403.)

MEMBERS OF THE PUBLIC WISHING TO ADDRESS THE CITY COUNCIL MEMBERS

ARE REQUIRED TO FILL OUT A SPEAKER REQUEST FORM AND PLACE IT IN THE TRAY ON THE PODIUM PRIOR TO MEETING. Thank you, Administrative Staff The City Council packet may be reviewed by the public at the reception counter in City Hall. Any writings or documents pertaining to an open session item, provided to a majority of the City Council Members within seventy-two (72) hours of a Regular Meeting and twenty-four (24) hours of a Special Meeting. Members of the public can view the agenda or download any staff reports in advance by accessing the City’s website at www.ci.adelanto.ca.us on the Thursday of the week before the scheduled meeting.

AMERICANS WITH DISABILITIES ACT: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (760) 246-2300, ext. 11123, no later than seventy-two (72) hours prior to the meeting per 28 CFR 34.102.104.
2 REGULAR MEETING
August 9, 2023
11600 Air Expressway • Adelanto, CA 92301 • (760) 246-2300 • www.ci.adelanto.ca.us TIME: _____________
ROLL CALL: Councilor Jeannette ________
Councilor Meza ________
Councilor Uptergrove ________
Mayor Pro Tem Ramos ________
Mayor Reyes ________

1. City Manager to announce if there is any addition/removal of items from the agenda.

C. APPROVAL OF AGENDA
D. ANNOUNCEMENT OF CLOSED SESSION ITEMS

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO § 54956.9(b): (1case) E. PUBLIC COMMUNICATION ON CLOSED SESSION ITEMS
F. CONVENE INTO CLOSED SESSION
TIME: _____________

1. Motion to go into Closed Session.

M__________________S__________________ACTION__________________ A. CALL TO ORDER—CLOSED SESSION
B. DELETIONS/ADDITIONS TO AGENDA
3 REGULAR MEETING
August 9, 2023
11600 Air Expressway • Adelanto, CA 92301 • (760) 246-2300 • www.ci.adelanto.ca.us TIME: _____________
ROLL CALL: Councilor Jeannette ________
Councilor Meza ________
Councilor Uptergrove
Mayor Pro Tem Ramos ________
Mayor Reyes ________
INVOCATION:

FLAG SALUTE: ______________________
H. CLOSED SESSION REPORT
I. CITY MANAGERS ANNOUNCEMENTS AND REPORT
J. CITY COUNCIL ANNOUNCEMENTS AND REPORTS
K. PRESENTATIONS

1. Presentation by Dr. Gil Keinan on Economic Development in Adelanto.

2. Certificate of Recognition to Adelanto Little League Senior Baseball District 49 Champions.

3. Presentation by Dave Ellis regarding Safe Hut Temporary Housing.

4. Presentation by Regina Weatherspoon-Bell regarding DVL Latino Heritage Month.

G. CALL TO ORDER—REGULAR MEETING
4 REGULAR MEETING
August 9, 2023
11600 Air Expressway • Adelanto, CA 92301 • (760) 246-2300 • www.ci.adelanto.ca.us L. PUBLIC COMMUNICATIONS
This is the time and place for members of the public to comment on any matter within the jurisdiction of the City Council. Members of the public wishing to address the City Council Members on items not on the agenda can push *9 on their telephones to raise their hands. The City Clerk will call on you in the order received. You will be asked to un-mute - to do so you must push *6. Please state your name for the record. There is a time limit of three (3) minutes.

Members of the audience may address the City Council on non-agenda items; however, in accordance with Government Code section 54954.2, the City Council may not take action on an item not appearing on the agenda
M. CONSENT CALENDAR
Items on the Consent Calendar are considered routine in nature and non-controversial, and require no further discussion by the City Council. They may be acted on in one motion unless a member of the City Council requests a separate discussion on an item.

MOTION APPROVING THE CONSENT CALENDAR AS PRESENTED

1. Waiver of Full Reading of Ordinances. Proposed action to waive full reading (except title) of all ordinances appearing on this City Council agenda as authorized by Government Code Section 36934, unless otherwise directed by the City Council.

2. Receive and file All-Way Stop Sign Warrant Study Report at Various Intersections Citywide.

3. Approval of Proposal of Kosmont Financial Services Regarding DSR Surety Replacement of CashFunded Debt Service Reserve for the 2005 Tax Allocation Bonds (TABs M__________________S__________________ACTION__________________ N. PUBLIC HEARING
OPEN PUBLIC HEARING: CLOSE PUBLIC HEARING:

1. GENERAL PLAN AMENDMENT NO. GPA 23-01, PROPOSAL TO AMEND THE ADELANTO NORTH 2035 COMPREHENSIVE SUSTAINABLE PLAN TABLE LC-2 NON-RESIDENTIAL INTENSITY AND HEIGHT STANDARDS TO REVISE THE MAXIMUM HEIGHT FROM 50’ TO 55’ IN THE LM/LMCO AND ADD ZONES. (JIM)
5 REGULAR MEETING
August 9, 2023
11600 Air Expressway • Adelanto, CA 92301 • (760) 246-2300 • www.ci.adelanto.ca.us RECOMMENDATION:
• Approve Council Resolution 23-65, to find that the proposed General Plan Amendment 23- 01 is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b)(3),and Approve General Plan Amendment No. GPA 23-01 which amends the Adelanto North 2035 Comprehensive Sustainable Plan Table LC-2 Non-Residential Intensity and Height Standards to revise the maximum height from 50’ to 55’ in the LM/LMCO and ADD Zones.
• Introduce First Reading of Ordinance 644 to adopt findings and approve General Plan Amendment 23-01 which amends the Adelanto North 2035 Comprehensive Sustainable Plan Table LC-2 Non-Residential Intensity and Height Standards to revise the maximum height from 50’ to 55’ in the LM/LMCO and ADD Zones.
• Schedule the second reading and adoption of the Ordinance 644 for the next regular council meeting.
.

COUNCIL RESOLUTION NO. 23-65

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ADELANTO, COUNTY OF SAN BERNARDINO, CALIFORNIA APPROVING GPA 23-01 IN THE CITY OF

ADELANTO, CALIFORNIA AND MAKING FINDINGS IN SUPPORT THEREOF AND
ORDINANCE NO. 644

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ADELANTO, COUNTY OF SAN BERNARDINO, CALIFORNIA, AMENDING THE ADELANTO NORTH 2035 COMPREHENSIVE SUSTAINABLE PLAN TABLE LC-2 NON-RESIDENTIAL INTENSITY AND HEIGHT STANDARDS TO REVISE THE MAXIMUM HEIGHT FROM 50’ TO 55’ IN

THE LIGHT MANUFACTURING (LM/LMCO) AND AIRPORT DEVELOPMENT (ADD) ZONES.

M__________________S__________________ACTION__________________ 6 REGULAR MEETING
August 9, 2023
11600 Air Expressway • Adelanto, CA 92301 • (760) 246-2300 • www.ci.adelanto.ca.us O. NEW BUSINESS
PUBLIC COMMENT: OPEN: CLOSED:

1. CONSIDERATION OF AMENDMENT NO.4 TO THE PROFESSIONAL CONSULTANT

SERVICES AGREEMENT WITH IDEATE CALIFORNIA TO EXPAND THE SCOPE OF SERVICES, EXTEND THE CONTRACT TERM TWELVE MONTHS (JULY 2024). (ANGEL) RECOMMENDATION: Staff recommends that the City Council approve Amendment No. 4 to the Professional Consultant Services Agreement with IDEATE California to extend Section 3.1.2 Term on the attached Agreement for twelve (12) months with an increased compensation not-toexceed ninety thousand dollars ($90,000). Consultant will continue the scope of services to include development of an Energy Master Plan, maintenance and expansion of the infrastructure including a water treatment plant and develop an Urban Forestry Master Plan, include overview of hydrothermal-energy plan and potential recycle water utilization plan for power generation.

Consultant’s total compensation excludes authorized reimbursements.

M__________________S__________________ACTION__________________ PUBLIC COMMENT: OPEN: CLOSED:

2. RECOMMEND REJECT BID RECEIVED FOR THE JONATHAN AND CHAMBERLAINE PARK PROJECT. (SABA)
RECOMMENDATION: Staff recommends the City Council rejects the bid received for the Jonathan and Chamberlaine Park Project.

M__________________S__________________ACTION____________________

3. DISCUSSION AND CONSIDERATION OF RESOLUTION No. 23-68 TO ADOPT UPDATED MASTER DOCUMENT RETENTION SCHEDULE. (CITY ATTORNEY/CITY CLERK) RECOMMENDATION: It is the staff’s recommendation that the City Council adopt Resolution No. 23-68 (Exhibit 1) adopting an update to the Master Record Retention Schedule (“Schedule”) and authorizing destruction of certain City records.

RESOLUTION NO. 23-68

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ADELANTO,

CALIFORNIA, ADOPTING AN UPDATED MASTER RECORDS RETENTION

SCHEDULE AND AUTHORIZING DESTRUCTION OF CERTAIN CITY

RECORDS
M__________________S__________________ACTION____________________ 7 REGULAR MEETING
August 9, 2023
11600 Air Expressway • Adelanto, CA 92301 • (760) 246-2300 • www.ci.adelanto.ca.us

4. DISCUSSION ITEM – CITY OF ADELANTO CHRISTMAS PARADE – (CITY

MANAGER/CITYCLERK)
RECOMMENDATION: Staff to receive direction and set budget for the 2023 Christmas Parade.

M__________________S__________________ACTION____________________

5. REQUEST FOR DONTATION FROM THE COMMUNITY BENEFIT CORPORATION FOR DVL LATINO HERITAGE MONTH – (CITY MANAGER FLORES)
RECOMMENDATION: Staff to receive direction on donation request from the Community Benefit Corporation.

M__________________S__________________ACTION____________________ P. ITEMS REMOVED FROM THE CONSENT CALENDAR
Q. FUTURE AGENDA ITEMS
City Councilmembers may request to receive a report, schedule a study session, or to place an item on a future City Council agenda regarding matters within the jurisdiction of the City Council. Requests require a motion, a second, and a majority vote of the City Council. Individual requests should be voted on separately. The City Manager shall work with City staff to respond to inquiries and requests as soon as practicable in an appropriate manner.

R. PUBLIC COMMUNICATIONS
This is the time and place for members of the public to comment on any matter within the jurisdiction of the City Council. Members of the public wishing to address the City Council Members on items not on the agenda can push *9 on their telephones to raise their hands. The City Clerk will call on you in the order received. You will be asked to un-mute - to do so you must push *6. Please state your name for the record. There is a time limit of three (3) minutes.

Members of the audience may address the City Council on non-agenda items; however, in accordance with Government Code section 54954.2, the City Council may not take action on an item not appearing on
8 REGULAR MEETING
August 9, 2023
11600 Air Expressway • Adelanto, CA 92301 • (760) 246-2300 • www.ci.adelanto.ca.us S. ADJOURNMENT
The next Regular Meeting of the City Council will be held on August 23, 2023, at 7:00 p.m.

TIME OUT:

M__________________S__________________ACTION____________________

I, BRENDA LOPEZ, CITY CLERK OF THE CITY OF ADELANTO, OR MY DESIGNEE,

HEREBY CERTIFY THAT A TRUE, ACCURATE COPY OF THE FOREGOING AGENDA WAS POSTED ON AUGUST 4, 2023, SEVENTY-TWO (72) HOURS PRIOR TO THE MEETING PER GOVERNMENT CODE 54954.2 IN THE GOVERNMENTAL CENTER’S DISPLAY CASE, 11600 AIR EXPRESSWAY, THE ADELANTO POST OFFICE, AND ADELANTO LIBRARY IN ADELANTO, CALIFORNIA.

Brenda Lopez, City Clerk, CMC
T. DECLARATION OF POSTING
9 REGULAR MEETING
August 9, 2023
11600 Air Expressway • Adelanto, CA 92301 • (760) 246-2300 • www.ci.adelanto.ca.us

YOUR CITY GOVERNMENT
CHARTER CITY: Ratified by the electors of the City at an election on November 3, 1992. “A Charter City can do what the Charter permits it to do, so long as there is not direct violation of the State Constitution.”
CITY COUNCIL: The City Council is the legislative and policy-making body of the City. The City Council is composed of one elected Mayor and four Council Members, elected at large (to represent the entire City), to serve four (4) year, staggered terms.

CITY MANAGER: The City Manager is the chief executive officer responsible for the day-to-day administration of City affairs.

CITY COUNCIL MEETING: The regular meeting of your City Council is a vital part of the democratic process in the conduct of the City’s affairs. These meetings are open to the public and conducted by your elected representatives who are responsible, as a body, for the operation of Adelanto’s City government. The City Council appreciates your interest and urges citizen participation in government matters.

LEGISLATIVE TERMS
ORDINANCES: Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will first be presented at a City Council meeting as a “first reading.” At a subsequent City Council meeting, there will be a “second reading” and vote for or against adoption. Ordinances go into effect after a waiting period of thirty (30) days, in most cases, during which time the summary of the ordinance is published in a local newspaper approved for this purpose.

RESOLUTIONS: Resolutions and minute orders are the means by which the City Council formally adopts policies and/or approves specific actions. These go into effect upon adoption 10 Adelanto City Hall ~ 11600 Air Expressway, Adelanto, CA 92301 ~ (760) 246-2300 ~ Fax (442) 249-1121

REGULAR MEETING

OF THE ADELANTO CITY COUNCIL

ADELANTO PUBLIC FINANCING AUTHORITY,

ADELANTO PUBLIC UTILITY AUTHORITY,

ADELANTO COMMUNITY BENEFIT CORPORATION,

AND THE SUCCESSOR AGENCY BOARD
AUGUST 9, 2023
All of our meetings are streamed live at https://adelanto.granicus.com/ViewPublisher.php?view_id=1 and are also available for playback after the meeting.

Participate via zoom please log in using any of the options below:

Teleconference https://us06web.zoom.us/j/93146444676?pwd=YVU5anBFak1xSFZ4emNnNW9FNExiQT09

TIME TELECONFERENCE
To Participate and and Call in for public
comments:

Closed Session – 6:30 p.m. Please call 1-669-900-6833 along with conference code 931 4644 4676
Open Session – 7:00 p.m. Passcode: 7601

Dated: August 4, 2023 Brenda Lopez, City Clerk, CMC
11 ADELANTO PUBLIC UTILITY AUTHORITY
A D E L A N T O G O V E R N M E N T A L C E N T E R | 1 1 6 0 0 A I R E X P R E S S W A Y | A D E L A N T O , C A L I F O R N I A 9 2 3 0 1
DATE: August 9 2023
TO: Honorable Chairman, and Public Utility Authority Members FROM: Jessie Flores, City Manager
BY: Saba Engineer, P.E., City Engineer
SUBJECT: Recommend receive and file All-Way Stop Sign Warrant Study Report at Various Intersections Citywide.

STAFF RECOMMENDATION:

Staff recommends the City Council receive and file All-Way Stop Sign Warrant Study Report at Various Intersections Citywide.

BACKGROUND:

At the request of City Council and Adelanto residents, All-Way Stop Sign Warrant Study Report was conducted at the following intersections to evaluate the existing intersection traffic and safety conditions to determine the need and potential warrants for the installation of all-way stop sign at the intersections :
• Air Expressway at Stevens Street
• Bellflower Street at Lawson Avenue
• Stevens Street at Bartlett Avenue
• Stevens Street at Kemper Avenue
Field investigation was conducted to evaluate the existing roadway characteristics, lane geometrics, posted speed limits, signage, striping, parking spaces, and a typical driver’s sight distance from each approach. Traffic counts were taken at the intersections and collision history was studied. The all-way stop warrants analysis is not satisfied at the these intersections and stop sign installation is not warranted.

Staff recommends the City Council receive and file All-Way Stop Sign Warrant Study Report at these intersections .

FISCAL IMPACT:

There is no fiscal impact due to this action..

ATTACHMENTS:

Attachment No. 1 Warrant Study at Air Expressway and Stevens 12 Attachment No. 2 Warrant Study at Bellflower and Lawson Attachment No. 3 Warrant Study at Stevens and Bartlett
Attachment No. 4 Warrant Study at Stevens and Kemper
13 3060 Saturn Street, Suite 250
Brea, CA 92821
Tel.: (714) 940-0100
Fax: (714) 940-0700
www.infrastructure-engineers.com
July 03, 2023
Ms. Saba Engineer
City of Adelanto
11600 Air Expressway
Adelanto, CA 92301
Subject: Final All-Way Stop Sign Warrant Study Report at Air Expressway and Stevens Street Intersection

Dear Ms. Engineer,
Infrastructure Engineers (IE) is pleased to provide this all-way stop sign warrants study for the intersection of Air Expressway and Stevens Street pursuant to a request from the City of Adelanto.

This report documents the findings of our investigation as well as the analysis, conclusions and recommendations.

Should you have any question or comments, please do not hesitate to contact me by phone at (714) 940-0100, or email at [email protected].

Sincerely,
Infrastructure Engineers
Amir Farahani, P.E., T.E
Principal Engineer
Attachments: Appendices A, B, C, D
14 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection i

ALL-WAY STOP SIGN WARRANT STUDY AT

AIR EXPRESSWAY AND STEVENS STREET INTERSECTION
PREPARED FOR:

CITY OF ADELANTO
PREPARED BY:
3060 Saturn Street, Suite 250
Brea, California 92821
(714) 940-0100
Under the Supervision of
Amir Farahani, PE, TE
Principal Engineer
Project No. 1000.14
Date: July 3, 2023
15 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection ii

TABLE OF CONTENTS
Certification ................................................................................................................... iii Introduction ..................................................................................................................... 1 Field Review ................................................................................................................... 1 Air Expressway and Stevens Street Intersection ....................................................... 1 A. Air Expressway .................................................................................................... 1 B. Stevens Street ....................................................................................................... 2 Figure 1: Aerial Photograph – Air Expressway and Stevens Street .......................... 2 Collision Warrants .......................................................................................................... 2 Collision History ...................................................................................................... 2 Figure 2: Collision Diagram – Air Expressway and Stevens St Intersection ........... 3 Traffic Counts ................................................................................................................. 4 Table 1. Peak Hour Vehicle Traffic Counts ............................................................. 4 Table 2. Peak Hour Pedestrian and Bike Counts ...................................................... 4 Table 3. Air Expressway and Stevens St 24 - Hour Vehicle Traffic Volume .......... 5 Traffic Volume Warrants ................................................................................................ 6 Sight Distance Warrant ................................................................................................... 6 Figure 3. Sight Distance Triangles for Stop-controlled Intersections ...................... 7 Table 4. Stopping Sight Distance as a Function of Speed ........................................ 7 Conclusions and Recommendations ............................................................................... 8 Figure 4. Typical Enhancement of Sign at Unsignalized T Intersections ................ 9 Appendix “A” Collision Summary ................................................................................ A Appendix “B” All-Way Stop Sign Warrants Analysis ................................................... B Appendix “C” Sight Distance Evaluation ....................................................................... C Appendix “D” Traffic Counts ........................................................................................ D 16 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection iii
Certification
I, Amir Farahani, do hereby certify that this All-Way Stop Sign Warrant Study for the intersection of Air Expressway and Stevens Street was performed under my supervision for the City of Adelanto and is accurate and complete. I certify that I am both experienced in performing studies of this type and duly registered in the State of California as a Professional Traffic Engineer.

_________________________
Amir Farahani, P.E.,T.E.

T.E. Number: TR 2363

17 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection 1 Introduction
Infrastructure Engineers was contracted by the City of Adelanto to conduct this traffic safety analysis and examine the feasibility of installing all-way stop signs at Air Expressway and Stevens Street Intersection.

The objective of this study is to evaluate the existing intersection traffic and safety conditions to determine the need and potential warrants for the installation of all-way stop signs at this intersection. To address this request, the following tasks were performed:
• A field investigation of site-specific conditions, sight distance, on-street parking impacts, and potential physical obstructions,
• A review of traffic collision history between 1/1/2006 and 5/4/2023, • An analysis of applicable multi-way stop sign warrants per California Manual on Uniform Traffic Control Devices (CA-MUTCD) 2014.
• An evaluation of sight distance constraints.

Field Review
A field investigation was conducted at the intersection to document and evaluate the existing roadway characteristics, lane geometrics, posted speed limits, signage, striping, parking spaces, and a typical driver’s sight distance from each approach.

Air Expressway and Stevens Street Intersection
This T intersection currently has stop sign for the southbound approach on Stevens Street, and traffic is uncontrolled on Air Expressway for the eastbound and westbound approaches at the intersection. Figure 1 shows an aerial photograph of the study intersection. It should be noted that the north side of this intersection is a residential neighborhood, but the south side of the intersection is not developed.

A. Air Expressway
Air Expressway is an east-west street with one through travel lane in each direction and one left turn lane for the eastbound onto Stevens Street currently. In the City General Plan Mobility Element1, it is designated as a major street with 100 feet of right-of-way with 2 through travel lanes in each direction in the future. The sidewalk and curb and gutter are provided only on the north side of Air Expressway several hundred feet on either side of Stevens Street. The eastbound travel lane on the southside of Air Expressway is separated by painted edge line from the existing dirt shoulder. The posted speed limit on this street is 50 MPH. 1 First addendum to the Adelanto north 2035 comprehensive sustainability plan mobility element certified final environmental impact report/October 2022
18 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection 2 B. Stevens Street
Stevens Street is a north-south collector street and is the north leg of the T intersection with Air Expressway. It provides one travel lane in each direction with a curb-to-curb width of 36 feet and a posted speed limit of 25 mph. Sidewalks are provided for pedestrians on both sides of Stevens Street in the vicinity of this intersection. Parking is permitted on both sides of the street except 25 feet northeast of the intersection in front of the existing fire hydrant. Trucks and commercial vehicles are prohibited on Stevens Street.

Figure 1: Aerial Photograph – Air Expressway and Stevens Street Collision Warrants
Statewide Integrated Traffic Records System (SWITRS) data were acquired from the California Highway Patrol (CHP) and studied to determine the frequency of traffic collisions for the subject intersection. Traffic collision records for the intersection were reviewed between 1/1/2006 and 05/04/2023 to obtain all reported collisions and possibly understand the causes of the intersection collisions. The CA-MUTCD stop sign warrant requires an individual intersection to experience five or more reported collisions in a 12-month period susceptible to correction by a multi-way stop sign installation.

Collision History
According to the SWITRS report, only 1 collision occurred between January 1st, 2006, and May 4 th, 2023. Figure 2 displays the collision diagram for this intersection. As a result, the collision warrant is not satisfied based on the number and type of collisions. 19 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection 3 Detailed SWITRS collision summaries are included in Appendix “A” at the end of this report. It is possible that other unreported collisions and perhaps near misses may have occurred; however, only reported collisions may be considered for the warrant.

Figure 2: Collision Diagram – Air Expressway and Stevens St Intersection Location: Number of
Collisions:

Type of
Collision:

Air Expressway (E-W) 1 Broadside
Stevens Street (N-E) – LEFT TURN
1 Total Collisions
Analysis Period:

January 1, 2006, to May 04, 2023

Legend:

Straight Overturned Other
Left Turn Ran Off Road Bicycle
Right Turn Stopped Object
U-Turn co Parked Crash
C
` C
20 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection 4 Traffic Counts
Manual peak-hour counts at the intersection of Air Expressway and Stevens Street were conducted between the hours of 7:00 AM to 9:00 AM and 4:00 PM to 6:00 PM on Tuesday, May 16, 2023, to capture vehicular volumes. Based on the manual count data, 7:15 AM to 8:15 AM and 4:15 PM to 5:15 PM were determined to be the AM and PM peak hour periods, respectively.

Table 1 summarizes the peak-hour vehicle traffic counts at the intersection. Please see Appendix “D” for traffic count details.

Table 1. Peak Hour Vehicle Traffic Counts
Peak Hour
(May 16, 2023)
Air Expressway
Eastbound
Approach
Stevens St
Southbound
Approach
Air Expressway
Westbound
Approach
Left Thru Right Left Thru Right Left Thru Right
Weekday (7:15-8:15 AM) 0 32 0 111 0 11 0 115 55
Weekday (4:15-5:15 PM) 8 122 0 102 0 0 0 27 69
The pedestrian and bike volumes for analyzing stop sign warrants were conducted. Table 2 summarizes the peak-hour pedestrian and bike counts. Please see Appendix “D” for the pedestrian and bike count details.

Table 2. Peak Hour Pedestrian and Bike Counts
Peak Hour
(May 16, 2023)
Air Expressway
West Leg
Stevens St
North Leg
Air Expressway
East Leg

PED BIKE PED BIKE PED BIKE
Weekday (7:00-8:00 AM) 0 0 0 1 0 0
Weekday (4:45-5:45 PM) 0 0 1 0 0 0
The 24-hour traffic volumes performed utilizing automatic machine counters. Table 3 summarizes the 24 - hour traffic volume in this intersection. Detailed traffic count sheets are shown in Appendix “D”.
21 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection 5 Table 3. Air Expressway and Stevens St 24 - Hour Vehicle Traffic Volume Traffic volume
(May 16, 2023)
Air Expressway Stevens St Air Expressway
Eastbound
Approach
Southbound
Approach
Westbound
Approach
00:00-01:00 3 13 17
01:00-02:00 3 11 14
02:00-03:00 2 6 9
03:00-04:00 2 20 28
04:00-05:00 12 45 77
05:00-06:00 12 57 105
06:00-07:00 12 86 189
07:00-08:00 29 113 162
08:00-09:00 31 82 132
09:00-10:00 36 67 77
10:00-11:00 46 60 70
11:00-12:00 82 56 114
12:00-13:00 69 56 125
13:00-14:00 42 82 97
14:00-15:00 86 72 107
15:00-16:00 162 110 145
16:00-17:00 112 124 95
17:00-18:00 76 77 108
18:00-19:00 21 63 102
19:00-20:00 16 61 89
20:00-21:00 7 32 88
21:00-22:00 4 32 72
22:00-23:00 5 15 42
23:00-24:00 1 16 15
ADT 871 1356 2079
22 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection 6 Traffic Volume Warrants
The traffic volume warrant requires at least 300 vehicles per hour for each of any 8 hours of an average day on the major street, and a minimum of 200 combined vehicular, pedestrian, and bicycle volumes entering the intersection from the minor street approaches (a total of both approaches) per hour for the same 8 hours. This translates to a minimum volume of 2,400 vehicles within an 8-hour period for the major street and 1,600 vehicles for the minor street. Furthermore, according to CAMUTCD, if the 85th-percentile approach speed of the major street traffic exceeds 40mph, the minimum vehicular volume warrants are 70 percent of the above values. As a result, the threshold for major street should be considered 210 vehicles per hour and 140 vehicles per hour for minor street.

Table 3 indicates that there is only one hour-period (15:00 - 16:00) with the vehicular volume entering the intersection from Air Expressway (major street) for both approaches more than 210 vehicles per hour. This table also indicates that the pedestrian and bike volume plus vehicle traffic volume entering from Stevens Street to the intersection does not meet the warrant at any hourperiod of the 8 hours. Therefore, the intersection of Air Expressway and Stevens Street does not satisfy the traffic volume warrant for all-way stop sign installation.

See Appendix “B” for all the traffic volume warrants evaluated.

Sight Distance Warrant
Insufficient sight distance can be a contributing factor in intersection traffic crashes. Intersection sight distance is typically defined as the distance a motorist can see approaching vehicles before their line of sight is blocked by an obstruction near the intersection. The driver of a vehicle approaching or departing from a stopped position at an intersection should have an unobstructed view of the intersection, including any traffic control devices, and sufficient lengths along the intersecting roadway to permit the driver to anticipate and avoid potential collisions. Examples of obstructions include crops, hedges, trees, parked vehicles, utility poles, or buildings. In addition, the horizontal and vertical alignment of the roadway approaching the intersection can reduce the sight triangle of vehicles navigating the intersection.

It is important for approaching motorists on the major road to see side street vehicles approaching the stop sign, and for minor road motorists to see approaching major road vehicles before entering the intersection. Poor sight distance can lead to rear-end crashes on the approaches and to angle crashes within the intersection because motorists may be unable to see and react to traffic control devices or approaching vehicles. The area needed for the provision of this unobstructed view is called the Clear Sight Triangle (see Figure 3).
23 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection 7 Figure 3. Sight Distance Triangles for Stop-controlled Intersections The Intersection Sight Distance (ISD) is measured along the major road beginning at a point that coincides with the location of the minor road vehicle.

The California Manual on Uniform Traffic Control Devices (CA-MUTCD) recommends a minimum of 425 feet of clear sight distance on 50 MPH streets to provide adequate stopping distance for motorists, shown in Table 4.

Table 4. Stopping Sight Distance as a Function of Speed (Table 6C-2 CA-MUTCD)
24 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection 8 Based on the report analysis, in order to provide adequate sight distance for the motorists on Stevens Street entering the intersection and negotiate their move safely, a 230’ of No Stopping Any Time Zone needs to be installed on the northeast side and 100’ on the northwest side of Air Expressway. See Appendix “C” for the sight distance on Stevens Street as motorists turn left or right onto Air Expressway
Conclusions and Recommendations
The all-way stop warrants analysis indicates that the CA-MUTCD warrants for collisions, traffic volume and sight distance are not satisfied at the intersection of Air Expressway and Stevens Street.

To increase the safety of the intersection traffic circulation, we recommend the following:
 In order to increase the line of sight and visibility for the motorists on Stevens Street entering the intersection, we recommend installing “No Stopping Any Time sign” on Air Expressway by painting 230’ of red curb on the northeast side, and 100’ of red curb on the northwest side of Air Expressway. See Appendix C.
 Extend the red curb at the NEC of the intersection on Stevens Street 15 feet north to provide additional line of sight for the westbound turning right on Stevens Street due to the existing block wall at the NEC of the intersection.  The installation of intersection ahead sign will provide additional warning to the approaching motorists. Drivers will be more aware that the intersection is coming up, and therefore make safer decisions as they approach the intersection.  Install a Two-Direction Large Arrow Sign (W1-7) on the far side of the intersection facing the Stevens Street approach to warn motorists that the roadway does not continue straight past the intersecting. It should be visible for a sufficient distance to provide the road user on Stevens Street with adequate time to react to the intersection configuration.2 Sign W1- 7 could be supplemented by installing OM1-3 sign below it.  Install Intersection Ahead warning signs (W2-2) in advance of the intersection to indicate the presence of Stevens Street as a side street and possibility of turning or entering traffic.

FHWA recommend using 36”x36” signs mounted left and right at least 200’ from the intersection3 (see Figure 4 for a Typical Enhancement of Sign at Unsignalized T Intersections). When all W2-2 signs cannot be feasibly installed for the intersection, enhancement of traffic control devices with the installation of part of this sign can provide some level of improved safety.
2 Section 2C.47 CAMUTCD, 2014,6th revision
3 Intersection Safety: A Manual for Local Rural Road Owners/FHWA-SA-11-08/January 2011 25 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection 9  Install Stop Ahead sign (W3-1) on Stevens Street approximately 125’ feet from the intersection.

Figure 4. Typical Enhancement of Sign at Unsignalized T Intersections It should be noted that when Air Expressway is developed in the future and extends to the west, the traffic volume potentially will increase, and re-analyzing all-way stop warrant would be prudent.

Min 200’ Min 200’ Min 125’
26 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection A
Appendix “A”
Collision Summary

27 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection Appendix A

City of Adelanto
SWITRS Traffic Collision Summary
Accidents Reported Between 1/1/2006 and 5/4/2023
Report Printed on:
5/5/2023
Based on information reported by the State Wide Integrated Traffic Reporting System.

Primary Street: AIR EXPRESSWAY BL
Secondary Street: STEVENS ST
Date / ID Time Dist / Dir Severity Type Primary Collision Factor Code 1/21/2021 1650 0 Feet Int. Injury (Complaint of Pain) Broadside Not Stated 21804 - A 9249830 Other Motor Vehicle
Party: Dir of Travel: Movement: At_Fault: Sobriety: Killed: Inj:
1 South Making Left Turn Yes Not Applicable 0 1
2 West Proceeding Straight No Not Applicable 0 1
1 Collisions were reported at this intersection, during this period.

CollisionReport Summary By Type
Direction Total Broadside Sideswipe Rear_End Hit_Object Veh/Ped Head_On Overturn Other South 1 1 0 0 0 0 0 0 0
Grand Total 1 1 0 0 0 0 0 0 0

Page 1 of 1 ends

28 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection B
Appendix “B”
All-Way Stop Sign Warrants Analysis
29 Major St: mph
Minor St: mph

YES X NO
Section A - YES NO X
Section B - Accident Experience (per 12-month period)
2020 2021 2022

YES NO X

YES NO X
Section C1 - Minimum Vehicular Volume (8 hrs of both Major App) YES NO X

YES NO X
100% 80% 6AM 7AM 11AM 12PM 2PM 3PM 4PM 5PM Hour
Both Apprchs.

Major St. (Veh) 300 240 201 191 196 194 193 307 207 184 Both Apprch.

Minor St. (V+P+B) 200 160 86 113 56 56 72 110 124 77
Delay to Minor St.

Veh (highest hr)? 30 24
Section C2 - Minimum Vehicular Volume (8 hrs of both Minor App) YES NO X

YES NO X
Section C3 - Minimum Vehicular Volume YES NO X

YES NO X

YES X NO
Section D - YES NO X

YES NO X

YES NO X
Options:

A. YES NO X
B. YES NO X
C. YES NO X
D. YES NO X
ARE MULTI-WAY STOP SIGNS RECOMMENDED AT THIS INTERSECTION? YES NO X Appendix B
Locations where a road user, after stopping, cannot see conflicting traffic and is not able to reasonably safely negotiate the intersection unless conflicting cross traffic is also required to stop; and
An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection.

Section C2 satisfied at 80% 80% SATISFIED
The need to control left-turn conflicts;
The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes;
Combination of Warrants SATISFIED
Section B satisfied at 80% 80% SATISFIED
Section C1 satisfied at 80% 80% SATISFIED
(Due to high Major St Volume)
100% SATISFIED
100% SATISFIED
If the 85th-percentile approach speed of the major-street traffic exceeds 65 km/h or exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the above values.
80% SATISFIED
C3 APPLICABLE?
The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour
80% SATISFIED
05/18/23

APPROACH
LANES

MINIMUM
REQUIREMENT (C1 AND C2 MUST SATISFY TOGETHER)

ACCIDENT HISTORY
Minimum Requirement
100% - 5 or More 0 1 0 100% SATISFIED
80% - 4 80% SATISFIED
100% SATISFIED
80% SATISFIED
Calc H.HABIBI Date:

County Check A.FARAHANI Date:

All Way Stop Sign Warrants Analysis - Air Expressway & Stevens Street Intersection City of Adelanto
05/18/23
Air Expressway Critical Approach Speed 50
Stevens Street Critical Approach Speed 25
Critical speed of major street traffic > 40 mph
Is a Stop Sign being used temporarily for a justified Traffic Signal? Agency
City of Adelanto San Bernardino
30 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection C
Appendix “C”
Sight Distance Evaluation
31 AIR EXPRESSWAY AND STEVENS STREET INTERSECTION (LEFT TURN) INFRASTRUCTURE ENGINEERS APPENDIX C: SIGHT DISTANCE EVALUATION AIR EXPRESSWAY AND STEVENS STREET SHEET 1 OF 2 425' 425' 15' 100' NO STOPPING ANY TIME ZONE AIR EXPRESSWAY (50 MPH)

STEVENS STREET
(25 MPH)

CLEAR SIGHT TRIANGLE
CLEAR SIGHT TRIANGLE LEGEND: 230' NO STOPPING ANY TIME ZONE 32 (RIGHT TURN) CA MUTCD TABLE 6C-2 INFRASTRUCTURE ENGINEERS APPENDIX C: SIGHT DISTANCE EVALUATION AIR EXPRESSWAY AND STEVENS STREET SHEET 2 OF 2 AIR EXPRESSWAY AND STEVENS STREET INTERSECTION AIR EXPRESSWAY (50 MPH) 425' 220' NO STOPPING ANY TIME ZONE 15'
STEVENS STREET (25 MPH) CLEAR SIGHT TRIANGLE LEGEND:
33 City of Adelanto
All-Way Stop Sign Warrant Study at Air Expressway and Stevens Street Intersection D
Appendix “D”
Traffic Counts
34 File Name : StevensSt_AirExpressway
Site Code : 00000000
Start Date : 5/16/2023
Page No : 1
Groups Printed- Vehicles
Stevens Street
Southbound
Air Expressway
Westbound Northbound
Air Expressway
Eastbound
Start Time Left Thru Right Left Thru Right Left Thru Right Left Thru Right Int. Total 07:00 AM 20 0 1 0 20 10 0 0 0 1 3 0 55
07:15 AM 27 0 1 0 27 10 0 0 0 0 11 0 76
07:30 AM 27 0 2 0 26 16 0 0 0 0 6 0 77
07:45 AM 32 0 4 0 34 18 0 0 0 0 8 0 96
Total 106 0 8 0 107 54 0 0 0 1 28 0 304
08:00 AM 25 0 4 0 28 11 0 0 0 0 7 0 75
08:15 AM 12 0 5 0 12 10 0 0 0 1 4 0 44
08:30 AM 12 0 1 0 22 15 0 0 0 5 10 0 65
08:45 AM 21 0 0 0 18 14 0 0 0 0 3 0 56
Total 70 0 10 0 80 50 0 0 0 6 24 0 240
04:00 PM 35 0 1 0 1 22 0 0 0 6 28 0 93
04:15 PM 30 0 0 0 8 16 0 0 0 3 22 0 79
04:30 PM 24 0 0 0 5 13 0 0 0 0 18 0 60
04:45 PM 30 0 0 0 8 17 0 0 0 2 32 0 89
Total 119 0 1 0 22 68 0 0 0 11 100 0 321
05:00 PM 18 0 0 0 6 23 0 0 0 3 50 0 100
05:15 PM 23 0 0 0 10 25 0 0 0 1 9 0 68
05:30 PM 9 0 1 0 3 20 0 0 0 0 5 0 38
05:45 PM 26 0 0 0 6 17 0 0 0 2 6 0 57
Total 76 0 1 0 25 85 0 0 0 6 70 0 263
Grand Total 371 0 20 0 234 257 0 0 0 24 222 0 1128
Apprch % 94.9 0 5.1 0 47.7 52.3 0 0 0 9.8 90.2 0
Total % 32.9 0 1.8 0 20.7 22.8 0 0 0 2.1 19.7 0

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
35 File Name : StevensSt_AirExpressway
Site Code : 00000000
Start Date : 5/16/2023
Page No : 2
Stevens Street
Southbound
Air Expressway
Westbound Northbound
Air Expressway
Eastbound
Start Time Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Int. Total Peak Hour Analysis From 07:00 AM to 08:45 AM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 07:15 AM
07:15 AM 27 0 1 28 0 27 10 37 0 0 0 0 0 11 0 11 76
07:30 AM 27 0 2 29 0 26 16 42 0 0 0 0 0 6 0 6 77
07:45 AM 32 0 4 36 0 34 18 52 0 0 0 0 0 8 0 8 96
08:00 AM 25 0 4 29 0 28 11 39 0 0 0 0 0 7 0 7 75
Total Volume 111 0 11 122 0 115 55 170 0 0 0 0 0 32 0 32 324 % App. Total 91 0 9 0 67.6 32.4 0 0 0 0 100 0
PHF .867 .000 .688 .847 .000 .846 .764 .817 .000 .000 .000 .000 .000 .727 .000 .727 .844 Stevens Street
Air Expressway
Air Expressway

Right
11 Thru
0 Left
111
Out In Total
55 122 177
Right
55 Thru
115
Left
0 Out Total In
143 170 313
Left
0 Thru
0 Right
0 Out In Total
0 0 0
Left
0 Thru
32 Right
0 Total Out In
126 32 158
Peak Hour Begins at 07:15 AM
Vehicles
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
36 File Name : StevensSt_AirExpressway
Site Code : 00000000
Start Date : 5/16/2023
Page No : 3
Stevens Street
Southbound
Air Expressway
Westbound Northbound
Air Expressway
Eastbound
Start Time Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Int. Total Peak Hour Analysis From 04:00 PM to 05:45 PM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 04:15 PM
04:15 PM 30 0 0 30 0 8 16 24 0 0 0 0 3 22 0 25 79
04:30 PM 24 0 0 24 0 5 13 18 0 0 0 0 0 18 0 18 60
04:45 PM 30 0 0 30 0 8 17 25 0 0 0 0 2 32 0 34 89
05:00 PM 18 0 0 18 0 6 23 29 0 0 0 0 3 50 0 53 100
Total Volume 102 0 0 102 0 27 69 96 0 0 0 0 8 122 0 130 328 % App. Total 100 0 0 0 28.1 71.9 0 0 0 6.2 93.8 0
PHF .850 .000 .000 .850 .000 .844 .750 .828 .000 .000 .000 .000 .667 .610 .000 .613 .820 Stevens Street
Air Expressway
Air Expressway

Right
0 Thru
0 Left
102
Out In Total
77 102 179
Right
69 Thru
27 Left
0 Out Total In
224 96 320
Left
0 Thru
0 Right
0 Out In Total
0 0 0
Left
8 Thru
122
Right
0 Total Out In
27 130 157
Peak Hour Begins at 04:15 PM
Vehicles
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
37 File Name : StevensSt_AirExpressway_BP
Site Code : 00000000
Start Date : 5/16/2023
Page No : 1
Groups Printed- Pedestrians and Bikes
Stevens Street
South Leg
Air Expressway
West Leg North Leg
Air Expressway
East Leg
Start Time Bikes Peds Bikes Peds Bikes Peds Bikes Peds Int. Total 07:30 AM 0 0 0 0 1 0 0 0 1
Total 0 0 0 0 1 0 0 0 1
05:30 PM 0 1 0 0 0 0 0 0 1
Total 0 1 0 0 0 0 0 0 1
Grand Total 0 1 0 0 1 0 0 0 2
Apprch % 0 100 0 0 100 0 0 0
Total % 0 50 0 0 50 0 0 0

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
38 File Name : StevensSt_AirExpressway_BP
Site Code : 00000000
Start Date : 5/16/2023
Page No : 2
Stevens Street
South Leg
Air Expressway
West Leg North Leg
Air Expressway
East Leg
Start Time Bikes Peds App. Total Bikes Peds App. Total Bikes Peds App. Total Bikes Peds App. Total Int. Total Peak Hour Analysis From 07:00 AM to 08:45 AM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 07:00 AM
07:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
07:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
07:30 AM 0 0 0 0 0 0 1 0 1 0 0 0 1
07:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
Total Volume 0 0 0 0 0 0 1 0 1 0 0 0 1
% App. Total 0 0 0 0 100 0 0 0
PHF .000 .000 .000 .000 .000 .000 .250 .000 .250 .000 .000 .000 .250 Stevens Street
Air Expressway
Air Expressway

Thru
0 Peds
0 Out In Total
1 0 1
Thru
0 Peds
0 Out Total In
0 0 0
Thru
1 Peds
0 Out In Total
0 1 1
Thru
0 Peds
0 Total Out In
0 0 0
Peak Hour Begins at 07:00 AM
Pedestrians and Bikes
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
39 File Name : StevensSt_AirExpressway_BP
Site Code : 00000000
Start Date : 5/16/2023
Page No : 3
Stevens Street
South Leg
Air Expressway
West Leg North Leg
Air Expressway
East Leg
Start Time Bikes Peds App.

Total Bikes Peds App.Total Bikes Peds App.Total Bikes Peds App.Total Int. Total Peak Hour Analysis From 04:00 PM to 05:45 PM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 04:45 PM
04:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
05:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
05:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
05:30 PM 0 1 1 0 0 0 0 0 0 0 0 0 1
Total Volume 0 1 1 0 0 0 0 0 0 0 0 0 1
% App. Total 0 100 0 0 0 0 0 0
PHF .000 .250 .250 .000 .000 .000 .000 .000 .000 .000 .000 .000 .250 Stevens Street
Air Expressway
Air Expressway

Thru
0 Peds
1 Out In Total
0 1 1
Thru
0 Peds
0 Out Total In
0 0 0
Thru
0 Peds
0 Out In Total
0 0 0
Thru
0 Peds
0 Total Out In
0 0 0
Peak Hour Begins at 04:45 PM
Pedestrians and Bikes
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
40 City Traffic Counters
www.ctcounters.com
Air Expressway
E/O Stevens Street

Page 1 ends

Start 16-May-23 Westbound Hour Totals
Time Tue Morning Afternoon Morning Afternoon
12:00 5 21
12:15 2 39
12:30 7 26
12:45 3 39 17 125
01:00 3 24
01:15 3 22
01:30 4 25
01:45 4 26 14 97
02:00 3 25
02:15 3 21
02:30 1 32
02:45 2 29 9 107
03:00 3 36
03:15 4 41
03:30 8 39
03:45 13 29 28 145
04:00 12 23
04:15 18 29
04:30 21 17
04:45 26 26 77 95
05:00 17 29
05:15 24 31
05:30 32 23
05:45 32 25 105 108
06:00 25 37
06:15 51 27
06:30 38 23
06:45 75 15 189 102
07:00 29 28
07:15 37 28
07:30 42 16
07:45 54 17 162 89
08:00 38 25
08:15 21 20
08:30 41 20
08:45 32 23 132 88
09:00 20 23
09:15 16 15
09:30 17 20
09:45 24 14 77 72
10:00 16 14
10:15 13 13
10:30 22 9
10:45 19 6 70 42
11:00 23 1
11:15 32 5
11:30 25 5
11:45 34 4 114 15
Total 994 1085
Percent 47.8% 52.2%
Grand Total 994 1085
Percent 47.8% 52.2%
ADT ADT 2,079 AADT 2,079
41 City Traffic Counters
www.ctcounters.com
Air Expressway
W/O Stevens Street

Page 1 ends

Start 16-May-23 Eastbound Hour Totals
Time Tue Morning Afternoon Morning Afternoon
12:00 2 34
12:15 0 9
12:30 0 14
12:45 1 12 3 69
01:00 0 21
01:15 1 4
01:30 2 14
01:45 0 3 3 42
02:00 2 18
02:15 0 8
02:30 0 43
02:45 0 17 2 86
03:00 0 23
03:15 0 20
03:30 2 84
03:45 0 35 2 162
04:00 2 34
04:15 5 25
04:30 4 19
04:45 1 34 12 112
05:00 1 53
05:15 3 10
05:30 1 5
05:45 7 8 12 76
06:00 2 5
06:15 3 5
06:30 5 5
06:45 2 6 12 21
07:00 4 6
07:15 11 4
07:30 6 3
07:45 8 3 29 16
08:00 7 0
08:15 5 2
08:30 15 4
08:45 4 1 31 7
09:00 8 2
09:15 13 1
09:30 11 0
09:45 4 1 36 4
10:00 13 1
10:15 7 3
10:30 14 1
10:45 12 0 46 5
11:00 38 0
11:15 13 1
11:30 16 0
11:45 15 0 82 1
Total 270 601
Percent 31.0% 69.0%
Grand Total 270 601
Percent 31.0% 69.0%
ADT ADT 871 AADT 871
42 City Traffic Counters
www.ctcounters.com
Stevens Street
N/O Air Expressway

Page 1 ends

Start 16-May-23 Southbound Hour Totals
Time Tue Morning Afternoon Morning Afternoon
12:00 4 13
12:15 0 12
12:30 4 14
12:45 5 17 13 56
01:00 2 17
01:15 2 22
01:30 3 18
01:45 4 25 11 82
02:00 1 19
02:15 0 17
02:30 1 20
02:45 4 16 6 72
03:00 1 26
03:15 4 27
03:30 9 19
03:45 6 38 20 110
04:00 9 40
04:15 15 30
04:30 14 23
04:45 7 31 45 124
05:00 9 18
05:15 19 22
05:30 16 10
05:45 13 27 57 77
06:00 10 15
06:15 23 18
06:30 29 15
06:45 24 15 86 63
07:00 20 15
07:15 29 20
07:30 31 13
07:45 33 13 113 61
08:00 30 2
08:15 15 13
08:30 15 6
08:45 22 11 82 32
09:00 19 6
09:15 22 10
09:30 11 10
09:45 15 6 67 32
10:00 15 4
10:15 18 4
10:30 11 3
10:45 16 4 60 15
11:00 17 4
11:15 15 5
11:30 10 3
11:45 14 4 56 16
Total 616 740
Percent 45.4% 54.6%
Grand Total 616 740
Percent 45.4% 54.6%
ADT ADT 1,356 AADT 1,356
43 3060 Saturn Street, Suite 250
Brea, CA 92821
Tel.: (714) 940-0100
Fax: (714) 940-0700
www.infrastructure-engineers.com
April 12, 2023
MS. Saba Engineer
City of Adelanto
11600 Air Expressway
Adelanto, CA 92301
Subject: Final Report All-Way Stop Sign Warrant Study at Bellflower Street and Lawson Avenue Intersection

Dear Ms. Engineer,
Infrastructure Engineers (IE) is pleased to provide this all-way stop sign warrants study for the intersection of Bellflower Street and Lawson Avenue pursuant to a request from the City of Adelanto.

This report documents the findings of our investigation as well as the conclusions and recommendations.

Should you have any questions or comments, please do not hesitate to contact me by phone at (714) 940-0100, or email at [email protected].

Sincerely,
Infrastructure Engineers
Amir Farahani, P.E., T.E
Principal Engineer
Attachments: Appendices A, B, C, D
44 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection i

ALL-WAY STOP SIGN WARRANT STUDY AT

BELLFLOWER STREET AND LAWSON AVENUE

INTERSECTION
PREPARED FOR:

CITY OF ADELANTO
PREPARED BY:
3060 Saturn Street, Suite 250
Brea, California 92821
(714) 940-0100
Under the Supervision of
Amir Farahani, PE, TE
Principal Engineer
Project No. 1000.09
Date: April 12, 2023
45 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection ii

TABLE OF CONTENTS
Certification ................................................................................................................... iii Introduction ..................................................................................................................... 1 Field Review ................................................................................................................... 1 Bellflower Street and Lawson Avenue Intersection ....................................................... 1 A. Bellflower Street ....................................................................................................... 1 B. Lawson Avenue ........................................................................................................ 2 Figure 1: Aerial Photograph – Bellflower Street and Lawson Avenue .......................... 2 Collision Warrants .......................................................................................................... 2 Bellflower Street and Lawson Avenue Intersection – Collision History ........................ 2 Figure 2: Collision Diagram – Bellflower St and Lawson Ave Intersection .................. 3 Traffic Counts ................................................................................................................. 4 Table 1. Peak Hour Traffic Counts - Bellflower St and Lawson Ave Intersection…….4 Table 2. Peak Hour Pedestrian and Bike Counts……………………………………….4 Table 3. Bellflower St and Lawson Ave Intersection - 24 - Hour Traffic Volume….…5 Traffic Volume Warrants ................................................................................................ 6 Sight Distance Warrant ................................................................................................... 6 Table 4. Stopping Sight Distance as a Function of Speed………………………………7 Conclusions and Recommendations ............................................................................... 8 Appendix “A” Collision Summary ................................................................................ A Appendix “B” All-Way Stop Sign Warrants Analysis ................................................... B Appendix “C” Sight Distance Evaluation ....................................................................... C Appendix “D” Traffic Counts ........................................................................................ D 46 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection iii
Certification
I, Amir Farahani, do hereby certify that this Stop Sign Warrant Study was performed under my supervision for the City of Adelanto and is accurate and complete. I certify that I am both experienced in performing studies of this type and duly registered in the State of California as a Professional Traffic Engineer.

_________________________
Amir Farahani, P.E.,T.E.

T.E. Number: TR 2363

47 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection 1 Introduction
Infrastructure Engineers was contracted by the City of Adelanto to conduct this traffic safety analysis and examine the feasibility of installing all-way stop signs at Bellflower Street and Lawson Avenue.

The objective of this study is to evaluate the existing intersection traffic and safety conditions to determine the need and potential warrants for the installation of all-way stop signs at this intersection. To address this request, the following tasks were performed:
• A field investigation of site-specific conditions, sight distance, on-street parking impacts, and potential physical obstructions,
• A review of traffic collision history for the past years, • An analysis of applicable multi-way stop sign warrants per California Manual on Uniform Traffic Control Devices (CA-MUTCD) 2014.

Bellflower Street and Lawson Avenue Intersection
This 4-way intersection currently has stop signs for the eastbound and westbound approaches on Lawson avenue, and traffic is uncontrolled on Bellflower street. The west leg of Lawson Avenue is not paved.

Figure 1 shows an aerial photograph of the study intersection. It should be noted that the intersection is not located in a fully developed region of the city. There is single-family residential1 west side of the intersection.

A. Bellflower Street
Bellflower Street is a north-south street with one travel lane provided in each direction at this time.

In the City General Plan Mobility Element Update, it is designated as a Major Arterial with 100 feet of right-of-way with 2 lanes in each direction in the future. The speed limit on this street is 35 MPH. Sidewalks are not provided for pedestrian traffic on either side of Bellflower Street. 1 Adelanto North 2035 Comprehensive Sustainable Plan, August 2014 48 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection 2 B. Lawson Avenue
Lawson Avenue is an east-west local Street with currently one travel lane provided in each direction. In the city General Plan Mobility Element, it is designated as a 60 feet wide right-of-way collector street with two travel lanes in each direction. Although not posted, the speed limit along Lawson Avenue is assumed to be 25 MPH, which is the prima facia for residential streets.

Sidewalks are not provided for pedestrian traffic on either side of Lawson Avenue. A stop sign has been placed for both approaches on Lawson Avenue, and the west leg is not yet paved.

Figure 1: Aerial Photograph – Bellflower Street and Lawson Avenue Collision Warrants
SWITRS (Statewide Integrated Traffic Records System) data were acquired from the CHP (California Highway Patrol) and studied to determine the frequency of traffic collisions for the subject intersection. Traffic collision records for the intersection were reviewed between 1/1/2006 and 1/18/2023. The CA-MUTCD stop sign warrant requires an individual intersection to experience five or more reported collisions in a 12-month period susceptible to correction by a multi-way stop sign installation.

Bellflower Street and Lawson Avenue Intersection – Collision History According to the SWITRS report, no collision occurred within the three (3) year period. Since 2006 two (2) collisions were reported, one in 2013 and another in 2015. Figure 2 displays the collision diagram for this intersection. As a result, the collision warrant is not satisfied based on the number and type of collisions.

Detailed SWITRS collision summaries are included in Appendix “A” at the end of this report. It is possible that other unreported collisions and perhaps near misses may have occurred; however, only reported collisions may be considered for the warrant. 49 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection 3 Figure 2: Collision Diagram – Bellflower St and Lawson Ave Intersection Location: Number of
Collisions:

Type of
Collision:

Bellflower Street (N-S) 1 Vehicle/Pedestrian
Lawson Avenue (W-E) 1 Hit Objects
2 Total Collisions
Analysis Period:

January 1, 2006, to January 18, 2023

Legend:

Straight Overturned Other
Left Turn Ran Off Road Bicycle
Right Turn Stopped Object
U-Turn co Parked Crash
`
50 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection 4 Traffic Counts
Manual peak-hour counts at the intersection of Bellflower Street and Lawson Avenue were conducted between the hours of 7:00 AM to 9:00 AM and 4:00 PM to 6:00 PM on Thursday, December 1, 2022, to capture vehicular volumes. Based on the manual count data, 8:00 AM to 9:00 AM and 4:45 PM to 5:45 PM were determined to be the AM and PM peak hour periods, respectively. Table 1 summarizes the peak-hour vehicle traffic counts at the intersection. Please see Appendix “D” for traffic count details.

Table 1. Peak Hour Vehicle Traffic Counts - Bellflower St and Lawson Ave Intersection Peak Hour
(December 1, 2022)
Bellflower St
Southbound
Approach
Lawson Ave
Westbound
Approach
Bellflower St
Northbound
Approach
Lawson Ave
Eastbound
Approach
Left Thru Right Left Thru Right Left Thru Right Left Thru Right Weekday (8:00-9:00 AM) 0 135 0 4 0 0 0 132 3 4 0 0
Weekday (4:45-5:45 PM) 0 90 0 4 0 6 0 122 2 0 0 1
The pedestrian and bike volumes for analyzing stop sign warrants were conducted. Table 2 summarizes the peak-hour pedestrian and bike counts. Please see Appendix “D” for the pedestrian and bike count details.

Table 2. Peak Hour Pedestrian and Bike Counts
Peak Hour
(December 1, 2022)
Bellflower St
South Leg
Lawson Ave
West Leg
Bellflower St
North Leg
Lawson Ave
East Leg

PED BIKE PED BIKE PED BIKE PED BIKE
Weekday (7:00-8:00 AM) 1 0 1 0 1 0 2 0
Weekday (3:30-4:30 PM) 0 0 0 0 1 0 0 0
The 24-hour traffic volumes performed utilizing automatic machine counters. Table 3 summarizes the 24 - hour traffic volume in this intersection. Detailed traffic count sheets are shown in Appendix “D”.
51 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection 5 Table 3. Bellflower St and Lawson Ave Intersection 24 - Hour Vehicle Traffic Volume Traffic volume
(December 1, 2022)
Bellflower St Lawson Ave Bellflower St Lawson Ave
Southbound
Approach
Westbound
Approach
Northbound
Approach
Eastbound
Approach
00:00-01:00
2 2 9 0
01:00-02:00
5 0 4 0
02:00-03:00
3 0 4 0
03:00-04:00
11 0 2 2
04:00-05:00
18 2 7 0
05:00-06:00
17 1 8 0
06:00-07:00
42 2 31 0
07:00-08:00
107 2 77 1
08:00-09:00
135 5 132 1
09:00-10:00
69 2 71 0
10:00-11:00
68 7 66 1
11:00-12:00
88 3 72 0
12:00-13:00
78 4 53 0
13:00-14:00
78 3 72 0
14:00-15:00
90 6 129 1
15:00-16:00
144 6 165 0
16:00-17:00
79 7 103 1
17:00-18:00
94 8 124 1
18:00-19:00
44 0 69 0
19:00-20:00
30 1 39 1
20:00-21:00
24 0 35 0
21:00-22:00
27 5 24 0
22:00-23:00
21 1 27 0
23:00-24:00
6 1 13 0
ADT 1282 66 1336 9
52 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection 6 Traffic Volume Warrants
The traffic volume warrant requires at least 300 vehicles per hour for each of any 8 hours of an average day on the major street, and a minimum of 200 combined vehicular, pedestrian, and bicycle volumes entering the intersection from the minor street approaches (a total of both approaches) per hour for the same 8 hours. This translates to a minimum of 240 vehicles per hour for the major street and 160 vehicles per hour for the minor street if 80% is considered.

Table 3 indicates that there are only two hour-periods with the vehicular volume entering the intersection from Bellflower Street (major street) for both approaches more than 240 vehicles per hour. This table also indicates that the pedestrian and bike volume plus vehicle traffic volume entering from Lawson Ave to the intersection does not meet the warrant at any hour-period of the 8 hours. Therefore, the intersection of Bellflower Street and Lawson Avenue does not satisfy the traffic volume warrant for all-way stop sign installation.

See Appendix “B” for all the traffic volume warrants evaluated.

It is important for approaching motorists on the major road to see side street vehicles approaching the stop sign, and for minor road motorists to see approaching major road vehicles before entering the intersection. Poor sight distance can lead to rear-end crashes on the approaches and to angle crashes within the intersection because motorists may be unable to see and react to traffic control devices or approaching vehicles. The area needed for the provision of this unobstructed view is called the Clear Sight Triangle (see Figure 3).
53 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection 7 Figure 3. Sight Distance Triangles for 4-Leg Stop-controlled Intersections The Intersection Sight Distance (ISD) is measured along the major road beginning at a point that coincides with the location of the minor road vehicle.

The California Manual on Uniform Traffic Control Devices (CA-MUTCD) recommends a minimum of 250 feet of clear sight distance (on 35 MPH streets) to provide adequate stopping distance for motorists, shown in table 4.

Table 4. Stopping Sight Distance as a Function of Speed (Table 6C-2 CA-MUTCD)
54 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection 8 Based on the report analysis, in order to provide adequate sight distance for the motorists on Lawson Avenue entering the intersection from both approaches and negotiate their move safely, a 200’ of No Stopping Any Time Zone needs to be installed on the southeast and northwest sides and 100’ on the northeast and southwest sides of Bellflower Street.

Based on our investigation and analysis, it’s determined that currently there is an appropriate sight distance for motorists on Lawson Avenue. See Appendix “C” for the sight distance on Lawson Avenue as motorists turn left or right onto Bellflower Street. Note that 200’ on the southeast and northwest sides and 100’ on the northeast and southwest sides of Bellflower St shall be No Stopping Any Time zone to satisfy sight distance for this intersection.

Conclusions and Recommendations
The all-way stop warrants analysis indicates that the CA-MUTCD warrants for collisions and for traffic volume are not satisfied at the intersection of Bellflower Street and Lawson Avenue. To provide adequate sight distance for motorists on Lawson Avenue, we recommend the installation of the No Stopping Any Time on Bellflower Street (200’ on the southeast and northwest sides, and 100’ on the northeast and southwest sides of Bellflower Street).

It should be noted that when Lawson Avenue is developed as a collector road and connects to US Highway 395, the traffic volume potentially will increase, and re-analyzing all-way stop warrant could be prudent.
55 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection A
Appendix “A”
Collision Summary

56 City of Adelanto

Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection Appendix A

City of Adelanto
SWITRS Traffic Collision Summary
Accidents Reported Between 1/1/2006 and 1/18/2023
Report Printed on:
2/10/2023
Based on information reported by the State Wide Integrated Traffic Reporting System.

Primary Street: BELLFLOWER ST
Secondary Street: LAWSON AV
Date / ID Time Dist / Dir Severity Type Primary Collision Factor Code 3/13/2013 0939 0 Feet Int. PDO Vehicle/Pedestri Pedestrian Violation 21956 - 6045929
Party: Dir of Travel: Movement:

Pedestrian
At_Fault: Sobriety: Killed: Inj:
1 South Other Yes Had Not Been Drinking 0 0
2 North Proceeding Straight No Had Not Been Drinking 0 0 7/9/2015 0347 51 Feet East PDO Hit Object Not Stated 22350 - 7005816
Party: Dir of Travel: Movement:

Fixed Object
At_Fault: Sobriety: Killed: Inj:
1 East Proceeding Straight Yes Had Been Drinking, Not Under Influence 0 0

2 Collisions were reported at this intersection, during this period.

CollisionReport Summary By Type
Direction Total Broadside Sideswipe Rear_End Hit_Object Veh/Ped Head_On Overturn Other South 1 0 0 0 0 1 0 0 0
East 1 0 0 0 1 0 0 0 0
Grand Total 2 0 0 0 1 1 0 0 0

Page 1 of 1 ends

57 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection B
Appendix “B”
All-Way Stop Sign Warrants Analysis
58 Major St: mph
Minor St: mph

YES NO X
Section A - YES NO X
Section B - Accident Experience (per 12-month period)
2020 2021 2022

YES NO X

YES NO X
Section C1 - Minimum Vehicular Volume (8 hrs of both Major App) YES NO X

YES NO X
100% 80% 7AM 8AM 11AM 1PM 2PM 3PM 4PM 5PM Hour
Both Apprchs.

Major St. (Veh) 300 240 184 269 160 150 219 309 182 218 Both Apprch.

Minor St. (V+P+B) 200 160 6 6 3 3 7 7 8 9
Delay to Minor St.

Veh (highest hr)? 30 24
Section C2 - Minimum Vehicular Volume (8 hrs of both Minor App) YES NO X

YES NO X
Section C3 - Minimum Vehicular Volume YES NO X

YES NO X

YES NO X
Section D - YES NO X

YES NO X

YES NO X
Options:

A. YES NO X
B. YES NO X
C. YES NO X
D. YES NO X
ARE MULTI-WAY STOP SIGNS RECOMMENDED AT THIS INTERSECTION? YES NO X All Way Stop Sign Warrants Analysis - Bellflower Street & Lawson Avenue Intersection City of Adelanto
02/10/23
Bellflower Street Critical Approach Speed 35
Lawson Avenue Critical Approach Speed 25
Critical speed of major street traffic > 40 mph
Is a Stop Sign being used temporarily for a justified Traffic Signal? Agency
City of Adelanto San Bernardino Calc H.HABIBI Date:

County Check A.FARAHANI Date: 02/10/23

APPROACH
LANES

MINIMUM
REQUIREMENT (C1 AND C2 MUST SATISFY TOGETHER)

ACCIDENT HISTORY
Minimum Requirement
100% - 5 or More 0 0 0 100% SATISFIED
80% - 4 80% SATISFIED
100% SATISFIED
80% SATISFIED
(Due to high Major St Volume)
100% SATISFIED
100% SATISFIED
If the 85th-percentile approach speed of the major-street traffic exceeds 65 km/h or exceeds 40 mph, the minimum vehicular volume warrants are 70 percent of the above values.
80% SATISFIED
C3 APPLICABLE?
The combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) averages at least 200 units per hour for the same 8 hours, with an average delay to minor-street vehicular traffic of at least 30 seconds per vehicle during the highest hour
80% SATISFIED
Combination of Warrants SATISFIED
Section B satisfied at 80% 80% SATISFIED
Section C1 satisfied at 80% 80% SATISFIED
Appendix B
Locations where a road user, after stopping, cannot see conflicting traffic and is not able to reasonably safely negotiate the intersection unless conflicting cross traffic is also required to stop; and
An intersection of two residential neighborhood collector (through) streets of similar design and operating characteristics where multi-way stop control would improve traffic operational characteristics of the intersection.

Section C2 satisfied at 80% 80% SATISFIED
The need to control left-turn conflicts;
The need to control vehicle/pedestrian conflicts near locations that generate high pedestrian volumes;
59 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection C
Appendix “C”
Sight Distance Evaluation
60 BELLFLOWER STREET (35 MPH)

LAWSON AVENUE
(25 MPH) BELLFLOWER STREET AND LAWSON AVENUE INTERSECTION CA MUTCD TABLE 6C-2 INFRASTRUCTURE ENGINEERS APPENDIX C: SIGHT DISTANCE EVALUATION BELLFLOWER STREET & LAWSON AVENUE SHEET 1 OF 2 61 CA MUTCD TABLE 6C-2 INFRASTRUCTURE ENGINEERS APPENDIX C: SIGHT DISTANCE EVALUATION BELLFLOWER STREET & LAWSON AVENUE SHEET 2 OF 2 BELLFLOWER STREET AND LAWSON AVENUE INTERSECTION BELLFLOWER STREET (35 MPH) LAWSON AVENUE (25 MPH)
62 City of Adelanto
All-Way Stop Sign Warrant Study at Bellflower St and Lawson Ave Intersection D
Appendix “D”
Traffic Counts
63 File Name : BellflowerSt_LawsonAve
Site Code : 00000000
Start Date : 12/1/2022
Page No : 1
Groups Printed- Vehicles
Bellflower Street
Southbound
Lawson Avenue
Westbound
Bellflower Street
Northbound
Lawson Avenue
Eastbound
Start Time Left Thru Right Left Thru Right Left Thru Right Left Thru Right Int. Total 07:00 AM 0 17 0 0 0 0 0 9 0 0 0 1 27
07:15 AM 0 30 0 1 0 0 0 16 0 0 0 0 47
07:30 AM 0 23 0 1 0 0 0 21 0 0 0 0 45
07:45 AM 0 37 1 1 0 0 0 31 1 0 0 0 71
Total 0 107 1 3 0 0 0 77 1 0 0 1 190
08:00 AM 0 21 0 1 0 0 0 22 0 0 0 0 44
08:15 AM 0 24 0 1 0 0 0 33 2 0 0 0 60
08:30 AM 0 44 0 2 0 0 0 40 0 1 0 0 87
08:45 AM 0 46 0 0 0 0 0 37 1 0 0 0 84
Total 0 135 0 4 0 0 0 132 3 1 0 0 275
04:00 PM 0 21 0 1 0 1 0 30 0 0 0 1 54
04:15 PM 3 13 1 0 0 1 0 24 2 0 0 0 44
04:30 PM 0 16 0 1 0 0 0 21 4 0 0 0 42
04:45 PM 0 26 0 2 0 1 0 29 0 0 0 0 58
Total 3 76 1 4 0 3 0 104 6 0 0 1 198
05:00 PM 0 27 0 0 0 1 0 36 2 0 0 0 66
05:15 PM 0 15 0 0 0 2 0 29 0 0 0 0 46
05:30 PM 0 22 0 2 0 2 0 28 0 0 0 1 55
05:45 PM 0 28 1 0 0 1 0 26 0 0 0 0 56
Total 0 92 1 2 0 6 0 119 2 0 0 1 223
Grand Total 3 410 3 13 0 9 0 432 12 1 0 3 886
Apprch % 0.7 98.6 0.7 59.1 0 40.9 0 97.3 2.7 25 0 75
Total % 0.3 46.3 0.3 1.5 0 1 0 48.8 1.4 0.1 0 0.3

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
64 File Name : BellflowerSt_LawsonAve
Site Code : 00000000
Start Date : 12/1/2022
Page No : 2
Bellflower Street
Southbound
Lawson Avenue
Westbound
Bellflower Street
Northbound
Lawson Avenue
Eastbound
Start Time Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Int. Total Peak Hour Analysis From 07:00 AM to 11:45 AM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 08:00 AM
08:00 AM 0 21 0 21 1 0 0 1 0 22 0 22 0 0 0 0 44
08:15 AM 0 24 0 24 1 0 0 1 0 33 2 35 0 0 0 0 60
08:30 AM 0 44 0 44 2 0 0 2 0 40 0 40 1 0 0 1 87
08:45 AM 0 46 0 46 0 0 0 0 0 37 1 38 0 0 0 0 84
Total Volume 0 135 0 135 4 0 0 4 0 132 3 135 1 0 0 1 275 % App. Total 0 100 0 100 0 0 0 97.8 2.2 100 0 0
PHF .000 .734 .000 .734 .500 .000 .000 .500 .000 .825 .375 .844 .250 .000 .000 .250 .790 Bellflower Street
Lawson Avenue
Lawson Avenue
Bellflower Street
Right
0 Thru
135
Left
0 Out In Total
133 135 268
Right
0 Thru
0 Left
4 Out Total In
3 4 7
Left
0 Thru
132
Right
3 Out In Total
139 135 274
Left
1 Thru
0 Right
0 Total Out In
0 1 1
Peak Hour Begins at 08:00 AM
Vehicles
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
65 File Name : BellflowerSt_LawsonAve
Site Code : 00000000
Start Date : 12/1/2022
Page No : 3
Bellflower Street
Southbound
Lawson Avenue
Westbound
Bellflower Street
Northbound
Lawson Avenue
Eastbound
Start Time Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Int. Total Peak Hour Analysis From 12:00 PM to 05:45 PM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 04:45 PM
04:45 PM 0 26 0 26 2 0 1 3 0 29 0 29 0 0 0 0 58
05:00 PM 0 27 0 27 0 0 1 1 0 36 2 38 0 0 0 0 66
05:15 PM 0 15 0 15 0 0 2 2 0 29 0 29 0 0 0 0 46
05:30 PM 0 22 0 22 2 0 2 4 0 28 0 28 0 0 1 1 55
Total Volume 0 90 0 90 4 0 6 10 0 122 2 124 0 0 1 1 225 % App. Total 0 100 0 40 0 60 0 98.4 1.6 0 0 100
PHF .000 .833 .000 .833 .500 .000 .750 .625 .000 .847 .250 .816 .000 .000 .250 .250 .852 Bellflower Street
Lawson Avenue
Lawson Avenue
Bellflower Street
Right
0 Thru
90 Left
0 Out In Total
128 90 218
Right
6 Thru
0 Left
4 Out Total In
2 10 12
Left
0 Thru
122
Right
2 Out In Total
95 124 219
Left
0 Thru
0 Right
1 Total Out In
0 1 1
Peak Hour Begins at 04:45 PM
Vehicles
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
66 File Name : BellflowerSt_LawsonAve_BP
Site Code : 00000000
Start Date : 12/1/2022
Page No : 1
Groups Printed- Pedestrians and Bikes
Bellflower Street
South Leg
Lawson Avenue
West Leg
Bellflower Street
North Leg
Lawson Avenue
East Leg
Start Time Bikes Peds Bikes Peds Bikes Peds Bikes Peds Int. Total 07:00 AM 0 1 0 1 0 1 0 2 5
07:45 AM 0 0 0 0 0 0 0 1 1
Total 0 1 0 1 0 1 0 3 6
04:15 PM 0 0 0 0 0 1 0 0 1
Total 0 0 0 0 0 1 0 0 1
Grand Total 0 1 0 1 0 2 0 3 7
Apprch % 0 100 0 100 0 100 0 100
Total % 0 14.3 0 14.3 0 28.6 0 42.9

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
67 File Name : BellflowerSt_LawsonAve_BP
Site Code : 00000000
Start Date : 12/1/2022
Page No : 2
Bellflower Street
South Leg
Lawson Avenue
West Leg
Bellflower Street
North Leg
Lawson Avenue
East Leg
Start Time Bikes Peds App. Total Bikes Peds App. Total Bikes Peds App. Total Bikes Peds App. Total Int. Total Peak Hour Analysis From 07:00 AM to 11:45 AM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 07:00 AM
07:00 AM 0 1 1 0 1 1 0 1 1 0 2 2 5
07:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
07:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
07:45 AM 0 0 0 0 0 0 0 0 0 0 1 1 1
Total Volume 0 1 1 0 1 1 0 1 1 0 3 3 6
% App. Total 0 100 0 100 0 100 0 100
PHF .000 .250 .250 .000 .250 .250 .000 .250 .250 .000 .375 .375 .300 Bellflower Street
Lawson Avenue
Lawson Avenue
Bellflower Street
Thru
0 Peds
1 Out In Total
0 1 1
Thru
0 Peds
1 Out Total In
0 1 1
Thru
0 Peds
1 Out In Total
0 1 1
Thru
0 Peds
3 Total Out In
0 3 3
Peak Hour Begins at 07:00 AM
Pedestrians and Bikes
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
68 File Name : BellflowerSt_LawsonAve_BP
Site Code : 00000000
Start Date : 12/1/2022
Page No : 3
Bellflower Street
South Leg
Lawson Avenue
West Leg
Bellflower Street
North Leg
Lawson Avenue
East Leg
Start Time Bikes Peds App.

Total Bikes Peds App.Total Bikes Peds App.Total Bikes Peds App.Total Int. Total Peak Hour Analysis From 12:00 PM to 05:45 PM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 03:30 PM
03:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
03:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
04:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
04:15 PM 0 0 0 0 0 0 0 1 1 0 0 0 1
Total Volume 0 0 0 0 0 0 0 1 1 0 0 0 1
% App. Total 0 0 0 0 0 100 0 0
PHF .000 .000 .000 .000 .000 .000 .000 .250 .250 .000 .000 .000 .250 Bellflower Street
Lawson Avenue
Lawson Avenue
Bellflower Street
Thru
0 Peds
0 Out In Total
0 0 0
Thru
0 Peds
0 Out Total In
0 0 0
Thru
0 Peds
1 Out In Total
0 1 1
Thru
0 Peds
0 Total Out In
0 0 0
Peak Hour Begins at 03:30 PM
Pedestrians and Bikes
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
69 City Traffic Counters
www.ctcounters.com
Bellflower Street
N/O Lawson Avenue

Page 1 ends

Start 01-Dec-22 South Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 0 25
12:15 0 19
12:30 1 23
12:45 1 11 2 78
01:00 0 18
01:15 0 21
01:30 4 20
01:45 1 19 5 78
02:00 0 22
02:15 0 25
02:30 1 21
02:45 2 22 3 90
03:00 1 16
03:15 4 59
03:30 1 42
03:45 5 27 11 144
04:00 0 22
04:15 3 15
04:30 6 18
04:45 9 24 18 79
05:00 2 28
05:15 4 16
05:30 5 18
05:45 6 32 17 94
06:00 3 17
06:15 15 9
06:30 11 6
06:45 13 12 42 44
07:00 17 11
07:15 28 7
07:30 22 6
07:45 40 6 107 30
08:00 21 7
08:15 23 6
08:30 47 6
08:45 46 5 137 24
09:00 23 5
09:15 16 8
09:30 15 4
09:45 15 10 69 27
10:00 21 7
10:15 15 8
10:30 12 4
10:45 20 2 68 21
11:00 21 2
11:15 16 1
11:30 21 1
11:45 30 2 88 6
Total 567 715
Percent 44.2% 55.8%
Grand Total 567 715
Percent 44.2% 55.8%
ADT ADT 1,282 AADT 1,282
70 City Traffic Counters
www.ctcounters.com
Bellflower Street
S/O Lawson Avenue

Page 1 ends

Start 01-Dec-22 North Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 4 15
12:15 2 11
12:30 2 13
12:45 1 14 9 53
01:00 0 21
01:15 2 15
01:30 1 10
01:45 1 26 4 72
02:00 1 30
02:15 1 22
02:30 0 44
02:45 2 33 4 129
03:00 0 51
03:15 0 35
03:30 1 45
03:45 1 34 2 165
04:00 2 28
04:15 0 25
04:30 2 22
04:45 3 28 7 103
05:00 1 37
05:15 0 29
05:30 2 30
05:45 5 28 8 124
06:00 4 20
06:15 12 9
06:30 4 16
06:45 11 24 31 69
07:00 8 9
07:15 17 12
07:30 21 8
07:45 31 10 77 39
08:00 22 10
08:15 35 11
08:30 39 6
08:45 36 8 132 35
09:00 19 6
09:15 17 5
09:30 19 5
09:45 16 8 71 24
10:00 21 10
10:15 10 9
10:30 23 5
10:45 12 3 66 27
11:00 14 3
11:15 19 4
11:30 15 2
11:45 24 4 72 13
Total 483 853
Percent 36.2% 63.8%
Grand Total 483 853
Percent 36.2% 63.8%
ADT ADT 1,336 AADT 1,336
71 City Traffic Counters
www.ctcounters.com
Lawson Avenue
E/O Bellflower Street

Page 1 ends

Start 01-Dec-22 West Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 0 2
12:15 0 2
12:30 0 0
12:45 0 0 0 4
01:00 0 1
01:15 0 1
01:30 0 1
01:45 0 0 0 3
02:00 0 0
02:15 0 1
02:30 0 3
02:45 0 2 0 6
03:00 0 0
03:15 0 3
03:30 0 0
03:45 0 3 0 6
04:00 1 2
04:15 1 1
04:30 0 1
04:45 0 3 2 7
05:00 0 1
05:15 0 2
05:30 1 4
05:45 0 1 1 8
06:00 0 0
06:15 0 0
06:30 1 0
06:45 1 0 2 0
07:00 0 1
07:15 1 0
07:30 0 0
07:45 1 0 2 1
08:00 1 0
08:15 2 0
08:30 1 0
08:45 1 0 5 0
09:00 0 0
09:15 0 2
09:30 0 2
09:45 2 1 2 5
10:00 0 1
10:15 2 0
10:30 4 0
10:45 1 0 7 1
11:00 0 0
11:15 2 0
11:30 1 0
11:45 0 1 3 1
Total 24 42
Percent 36.4% 63.6%
Grand Total 24 42
Percent 36.4% 63.6%
ADT ADT 66 AADT 66
72 City Traffic Counters
www.ctcounters.com
Lawson Avenue
W/O Bellflower Street

Page 1 ends

Start 01-Dec-22 East Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 0 0
12:15 0 0
12:30 0 0
12:45 0 0 0 0
01:00 0 0
01:15 0 0
01:30 0 0
01:45 0 0 0 0
02:00 0 1
02:15 0 0
02:30 0 0
02:45 0 0 0 1
03:00 0 0
03:15 0 0
03:30 2 0
03:45 0 0 2 0
04:00 0 1
04:15 0 0
04:30 0 0
04:45 0 0 0 1
05:00 0 0
05:15 0 0
05:30 0 1
05:45 0 0 0 1
06:00 0 0
06:15 0 0
06:30 0 0
06:45 0 0 0 0
07:00 1 0
07:15 0 0
07:30 0 0
07:45 0 1 1 1
08:00 0 0
08:15 0 0
08:30 1 0
08:45 0 0 1 0
09:00 0 0
09:15 0 0
09:30 0 0
09:45 0 0 0 0
10:00 0 0
10:15 0 0
10:30 1 0
10:45 0 0 1 0
11:00 0 0
11:15 0 0
11:30 0 0
11:45 0 0 0 0
Total 5 4
Percent 55.6% 44.4%
Grand Total 5 4
Percent 55.6% 44.4%
ADT ADT 9 AADT 9
73 3060 Saturn Street, Suite 250
Brea, CA 92821
Tel.: (714) 940-0100
Fax: (714) 940-0700
www.infrastructure-engineers.com
April 12, 2023
MS. Saba Engineer
City of Adelanto
11600 Air Expressway
Adelanto, CA 92301
Subject: Final Report All-Way Stop Sign Warrant Study at Stevens Street and Bartlett Avenue Intersection

Dear Ms. Engineer,
Infrastructure Engineers (IE) is pleased to provide this all-way stop sign warrants study for the intersection of Stevens Street and Bartlett Avenue pursuant to a request from the City of Adelanto.

This report documents the findings of our investigation as well as the conclusions and recommendations.

Should you have any questions or comments, please do not hesitate to contact me by phone at (714) 940-0100, or email at [email protected].

Sincerely,
Infrastructure Engineers
Amir Farahani, P.E., T.E
Principal Engineer
Attachments: Appendices A, B, C, D
74 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection i

ALL-WAY STOP SIGN WARRANT STUDY AT

STEVENS STREET AND BARTLETT AVENUE INTERSECTION
PREPARED FOR:

CITY OF ADELANTO
PREPARED BY:
3060 Saturn Street, Suite 250
Brea, California 92821
(714) 940-0100
Under the Supervision of
Amir Farahani, PE, TE
Principal Engineer
Project No. 1000.09
Date: April 12, 2023
75 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection ii

B. Bartlett Avenue ....................................................................................................... 1 Figure 1: Aerial Photograph – Stevens Street and Bartlett Avenue ............................... 2 Collision Warrants .......................................................................................................... 2 Stevens Street and Bartlett Avenue Intersection – Collision History ............................. 2 Traffic Counts ................................................................................................................. 2 Table 1. Peak Hour Traffic Counts - Stevens St and Bartlett Ave Intersection…….…..4 Table 2. Peak Hour Pedestrian and Bike Counts………………………………………..4 Table 3. Stevens St and Bartlett Ave Intersection - 24 - Hour Traffic Volume…….…..5 Traffic Volume Warrants ................................................................................................ 6 Sight Distance Warrant ................................................................................................... 6 Table 4. Stopping Sight Distance as a Function of Speed………………………………7 Conclusions and Recommendations ............................................................................... 8 Appendix “A” Collision Summary ................................................................................ A Appendix “B” All-Way Stop Sign Warrants Analysis ................................................... B Appendix “C” Sight Distance Evaluation ....................................................................... C Appendix “D” Traffic Counts ........................................................................................ D 76 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection iii
Certification
I, Amir Farahani, do hereby certify that this Stop Sign Warrant Study was performed under my supervision for the City of Adelanto and is accurate and complete. I certify that I am both experienced in performing studies of this type and duly registered in the State of California as a Professional Traffic Engineer.

_________________________
Amir Farahani, P.E.,T.E.

T.E. Number: TR 2363

77 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection 1 Introduction
Infrastructure Engineers was contracted by the City of Adelanto to conduct this traffic safety analysis and examine the feasibility of installing all-way stop signs at Stevens Street and Bartlett Avenue.

The objective of this study is to evaluate the existing intersection traffic and safety conditions to determine the need and potential warrants for the installation of all-way stop signs at this intersection. To address this request, the following tasks were performed:
• A field investigation of site-specific conditions, sight distance, on-street parking impacts, and potential physical obstructions,
• A review of traffic collision history for the past years, • An analysis of applicable multi-way stop sign warrants per California Manual on Uniform Traffic Control Devices (CA-MUTCD) 2014.

Field Review
A field investigation was conducted at the intersection to document and evaluate existing roadway characteristics, lane geometrics, posted speed limits, signage, striping, parking spaces, and a typical driver’s sight distance from each approach.

Stevens Street and Bartlett Avenue Intersection
This 4-way intersection currently has stop signs for the eastbound and westbound approaches on Bartlett Avenue, and traffic is uncontrolled on Stevens Street. Both the west leg and east leg of Bartlett Avenue are recently paved.

Figure 1 shows an aerial photograph of the study intersection. It should be noted that the intersection is not located in the developed region of the city.

A. Stevens Street
Stevens Street is a north-south local street with one travel lane provided in each direction and the street width of 30 feet wide edge of pavement to edge of the pavement at this time. The speed limit on this street is 25 mph. Sidewalks are not provided for pedestrian traffic on either side of the street in the vicinity of this intersection.

B. Bartlett Avenue
Bartlett Avenue is an east-west major arterial per the city general plan with 100 feet right of way, and recently has been paved. Although not posted, the speed limit along Bartlett Avenue is assumed to be 25 MPH. Sidewalks have not been provided for pedestrians on either side of Bartlett Avenue. The stop signs are installed for both approaches on Bartlett Avenue. 78 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection 2 Figure 1: Aerial Photograph – Stevens Street and Bartlett Avenue Collision Warrants
SWITRS (Statewide Integrated Traffic Records System) data were acquired from the CHP (California Highway Patrol) and studied to determine the frequency of traffic collisions for the subject intersection. Traffic collision records for the intersection were reviewed between 1/1/2006 and 1/18/2023. The CA-MUTCD stop sign warrant requires an individual intersection to experience five or more reported collisions in a 12-month period susceptible to correction by a multi-way stop sign installation.

Stevens Street and Bartlett Avenue Intersection – Collision History According to the SWITRS report, one (1) collision occurred within the three (3) year period. The collision was serious with 4 injuries. Figure 2 displays the collision diagram for this intersection.

Despite this, the collision warrant is not satisfied based on the number of collisions.

Detailed SWITRS collision summaries are included in Appendix “A” at the end of this report. It is possible that other unreported collisions and perhaps near misses may have occurred; however, only reported collisions may be considered for the warrant. 79 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection 3 Figure 2: Collision Diagram – Stevens St and Bartlett Ave Intersection Location: Number of
Collisions:

Type of
Collision:

Stevens Street (S-N)
Bartlett Ave (W-E) 1 Broadside
1 Total Collision
Analysis Period:

January 1, 2006, to January 18, 2023

Legend:

Straight Overturned Other
Left Turn Ran Off Road Bicycle
Right Turn Stopped Object
U-Turn co Parked Crash
`
80 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection 4 Traffic Counts
Manual peak-hour counts at the intersection of Stevens Street and Bartlett Avenue were conducted between the hours of 7:00 AM to 9:00 AM and 4:00 PM to 6:00 PM on Thursday, December 8, 2022, to capture vehicular volumes. Based on the manual count data, 7:00 AM to 8:00 AM and 4:00 PM to 5:00 PM were determined to be the AM and PM peak hour periods, respectively. Table 1 summarizes the peak-hour traffic counts at the intersection. See Appendix “D” for traffic count details.

Table 1. Peak Hour Traffic Counts - Stevens St and Bartlett Ave Intersection Peak Hour
(December 8, 2022)
Stevens St
Southbound
Approach
Bartlett Ave
Westbound
Approach
Stevens St
Northbound
Approach
Bartlett Ave
Eastbound
Approach
Left Thru Right Left Thru Right Left Thru Right Left Thru Right Weekday (7:00-8:00 AM) 0 59 2 6 13 2 10 34 3 0 10 2
Weekday (4:00-5:00 PM) 0 76 0 5 3 1 1 47 4 1 6 6
The pedestrian and bike volumes for analyzing stop sign warrants were conducted, and table 2 summarizes the peak-hour pedestrian and bike counts. It should be noted that no pedestrians or bicyclists were present during the peak hours. See Appendix “D” for the pedestrian and bike count details.

Table 2. Peak Hour Pedestrian and Bike Counts
Peak Hour
(December 8, 2022)
Stevens St
South Leg
Bartlett Ave
West Leg
Stevens St
North Leg
Bartlett Ave
East Leg

PED BIKE PED BIKE PED BIKE PED BIKE
Weekday 0 0 0 0 0 0 0 0
Weekday 0 0 0 0 0 0 0 0
The 24-hour traffic volumes performed utilizing automatic machine counters. Table 3 summarizes the 24 - hour traffic volume in this intersection. Detailed traffic count sheets are shown in Appendix “D”.
81 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection 5 Table 3. Stevens St and Bartlett Ave Intersection - 24 - Hour Traffic Volume Traffic volume
(December 1, 2022)
Stevens St Bartlett Ave Stevens St Bartlett Ave
Southbound
Approach
Westbound
Approach
Northbound
Approach
Eastbound
Approach
00:00-01:00
9 0 3 1
01:00-02:00
8 0 5 0
02:00-03:00
5 2 6 12
03:00-04:00
8 0 20 1
04:00-05:00
15 5 26 0
05:00-06:00
45 16 52 5
06:00-07:00
33 10 49 6
07:00-08:00
58 19 43 6
08:00-09:00
40 20 46 17
09:00-10:00
26 13 19 11
10:00-11:00
28 14 24 6
11:00-12:00
37 16 20 16
12:00-13:00
16 15 24 11
13:00-14:00
47 21 49 16
14:00-15:00
44 11 50 16
15:00-16:00
83 16 79 19
16:00-17:00
76 18 60 17
17:00-18:00
58 10 53 5
18:00-19:00
43 3 47 6
19:00-20:00
16 4 21 1
20:00-21:00
22 5 25 2
21:00-22:00
5 6 20 4
22:00-23:00
11 2 12 1
23:00-24:00
6 1 2 1
ADT 739 227 755 180
82 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection 6 Traffic Volume Warrants
The traffic volume warrant requires at least 300 vehicles per hour for each of any 8 hours of an average day on the major street approaches (total of both approaches), and a minimum of 200 combined vehicular, pedestrian, and bicycle volumes entering the intersection from the minor street approaches (total of both approaches) per hour for the same 8 hours. This translates to a minimum of 240 vehicles per hour for the major street and 160 vehicles per hour for the minor street if 80% is considered.

Per values in Table 3, there is no period with the vehicular volume entering the intersection from Stevens Street (major street) for total of both approaches more than 300 vehicles per hour or 240 vehicles per hour for 80% volume. The table also indicates that the pedestrian and bike volume plus vehicle traffic volume entering from Bartlett Ave to the intersection does not meet the warrant at the period of any time. Therefore, the intersection of Stevens Street and Bartlett Avenue does not satisfy the traffic volume warrant for all-way stop sign installation. See Appendix “B” for all the traffic volume warrants evaluated.

It is important for approaching motorists on the major road to see side street vehicles approaching the stop sign, and for minor road motorists to see approaching major road vehicles before entering the intersection. Poor sight distance can lead to rear-end crashes on the approaches and to angle crashes within the intersection because motorists may be unable to see and react to traffic control devices or approaching vehicles. The area needed for the provision of this unobstructed view is called the Clear Sight Triangle (see Figure 3).
83 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection 7 Figure 3. Sight Distance Triangles for 4-Leg Stop-controlled Intersections The Intersection Sight Distance (ISD) is measured along the major road beginning at a point that coincides with the location of the minor road vehicle.

The California Manual on Uniform Traffic Control Devices (CA-MUTCD) recommends a minimum of 155 feet of clear sight distance on 25 MPH streets to provide adequate stopping distance for motorists, shown in table 4.

Table 4. Stopping Sight Distance as a Function of Speed (Table 6C-2 CA-MUTCD)
84 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection 8 Based on the report analysis, in order to provide adequate sight distance for the motorists on Bartlett Avenue entering the intersection from both approaches and negotiate their move safely, there shall be an 80’ of No Stopping Any Time Zone on the southeast and northwest sides and 45’ on the northeast and southwest sides of Stevens Street.

Conclusions and Recommendations
The all-way stop warrant analysis indicates that the CA-MUTCD warrants for collisions and traffic volume are not satisfied at the intersection of Stevens Street and Bartlett Avenue. Based on the study findings, we recommend red curbs (No Stopping Zone Any Time) along Stevens Street (80’ on the southeast and northwest sides, and 45’ on the northeast and southwest sides) to provide adequate sight distance for the motorists on Bartlett Avenue.

It should be noted that when Bartlett Avenue is developed and the traffic volume increases, then the intersection should be re-analyzed for all-way stop warrant. 85 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection A
Appendix “A”
Collision Summary

86 City of Adelanto
Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection Appendix A
City of Adelanto
SWITRS Traffic Collision Summary
Accidents Reported Between 1/1/2006 and 1/18/2023
Report Printed on:
2/10/2023
Based on information reported by the State Wide Integrated Traffic Reporting System.

Primary Street: BARTLETT AV
Secondary Street: STEVENS ST
Date / ID Time Dist / Dir Severity Type Primary Collision Factor Code 7/30/2022 0744 0 Feet Int. Injury (Other Visible) Broadside Traffic Signals and Signs 22450 - 9491890
Party: Dir of Travel: Movement:

Other Motor Vehicle
At_Fault: Sobriety: Killed: Inj:
1 East Proceeding Straight Yes Not Applicable 0 1
2 North Proceeding Straight No Not Applicable 0 1
3 South Proceeding Straight No Not Applicable 0 2
1 Collisions were reported at this intersection, during this period.

CollisionReport Summary By Type
Direction Total Broadside Sideswipe Rear_End Hit_Object Veh/Ped Head_On Overturn Other East 1 1 0 0 0 0 0 0 0
Grand Total 1 1 0 0 0 0 0 0 0

Page 1 of 1 ends

87 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection B
Appendix “B”
All-Way Stop Sign Warrants Analysis
88 Major St: mph
Minor St: mph

YES NO X
Section A - YES NO X
Section B - Accident Experience (per 12-month period)
2020 2021 2022

YES NO X

YES NO X
Section C1 - Minimum Vehicular Volume (8 hrs of both Major App) YES NO X

YES NO X
100% 80% 5AM 7AM 1PM 2PM 3PM 4PM 5PM 6PM Hour
Both Apprchs.

Major St. (Veh) 300 240 97 101 96 94 162 136 111 90
Both Apprch.

Minor St. (V+P+B) 200 160 21 16 37 27 35 35 15 9
Delay to Minor St.

Veh (highest hr)? 30 24
Section C2 - Minimum Vehicular Volume (8 hrs of both Minor App) YES NO X

YES NO X
Section C3 - Minimum Vehicular Volume YES NO X

YES NO X

YES NO X
Section D - YES NO X

YES NO X

YES NO X
Options:

APPROACH
LANES

MINIMUM
REQUIREMENT (C1 AND C2 MUST SATISFY TOGETHER)

ACCIDENT HISTORY
Minimum Requirement
100% - 5 or More 0 0 1 100% SATISFIED
80% - 4 80% SATISFIED
100% SATISFIED
80% SATISFIED
Calc H.HABIBI Date:

County Check A.FARAHANI Date:

All Way Stop Sign Warrants Analysis - Stevens Street & Bartlett Avenue Intersection City of Adelanto
02/10/23
Stevens Street Critical Approach Speed 25
Bartlett Avenue Critical Approach Speed 25
Critical speed of major street traffic > 40 mph
Is a Stop Sign being used temporarily for a justified Traffic Signal? Agency
City of Adelanto San Bernardino
89 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection C
Appendix “C”
Sight Distance Evaluation
90 STEVENS STREET (25 MPH) BARTLETT AVENUE (25 MPH) STEVENS STREET AND BARTLETT AVENUE INTERSECTION CA MUTCD TABLE 6C-2 INFRASTRUCTURE ENGINEERS APPENDIX C: SIGHT DISTANCE EVALUATION STEVENS STREET & BARTLETT AVENUE SHEET 1 OF 2 91 CA MUTCD TABLE 6C-2 INFRASTRUCTURE ENGINEERS APPENDIX C: SIGHT DISTANCE EVALUATION STEVENS STREET & BARTLETT AVENUE SHEET 2 OF 2 STEVENS STREET (25 MPH)

BARTLETT AVENUE
(25 MPH) STEVENS STREET AND BARTLETT AVENUE INTERSECTION 92 City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Bartlett Ave Intersection D
Appendix “D”
Traffic Counts
93 File Name : StevensSt_BartlettAve
Site Code : 00000000
Start Date : 12/8/2022
Page No : 1
Groups Printed- Vehicles
Stevens Street
Southbound
Bartlett Avenue
Westbound
Stevens Street
Northbound
Bartlett Avenue
Eastbound
Start Time Left Thru Right Left Thru Right Left Thru Right Left Thru Right Int. Total 07:00 AM 0 12 0 0 4 0 5 8 1 0 5 0 35
07:15 AM 0 12 0 3 3 2 1 8 0 0 1 1 31
07:30 AM 0 21 0 0 2 0 1 11 1 0 3 0 39
07:45 AM 0 14 2 3 4 0 3 7 1 0 1 1 36
Total 0 59 2 6 13 2 10 34 3 0 10 2 141
08:00 AM 0 13 0 2 2 0 1 7 1 0 3 0 29
08:15 AM 2 9 0 0 2 0 1 6 4 0 2 0 26
08:30 AM 0 10 0 3 1 1 0 9 8 0 1 0 33
08:45 AM 2 8 0 8 2 0 2 7 4 0 1 0 34
Total 4 40 0 13 7 1 4 29 17 0 7 0 122
04:00 PM 0 24 0 2 2 1 0 17 1 1 2 2 52
04:15 PM 0 17 0 0 0 0 0 8 0 0 3 4 32
04:30 PM 0 21 0 1 1 0 0 9 1 0 0 0 33
04:45 PM 0 14 0 2 0 0 1 13 2 0 1 0 33
Total 0 76 0 5 3 1 1 47 4 1 6 6 150
05:00 PM 1 11 1 0 1 0 0 8 0 0 1 1 24
05:15 PM 0 16 0 3 0 0 1 7 1 0 0 0 28
05:30 PM 0 9 0 0 0 0 0 16 0 0 0 1 26
05:45 PM 0 17 0 0 0 1 0 11 0 0 0 3 32
Total 1 53 1 3 1 1 1 42 1 0 1 5 110
Grand Total 5 228 3 27 24 5 16 152 25 1 24 13 523
Apprch % 2.1 96.6 1.3 48.2 42.9 8.9 8.3 78.8 13 2.6 63.2 34.2 Total % 1 43.6 0.6 5.2 4.6 1 3.1 29.1 4.8 0.2 4.6 2.5

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
94 File Name : StevensSt_BartlettAve
Site Code : 00000000
Start Date : 12/8/2022
Page No : 2
Stevens Street
Southbound
Bartlett Avenue
Westbound
Stevens Street
Northbound
Bartlett Avenue
Eastbound
Start Time Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Int. Total Peak Hour Analysis From 07:00 AM to 11:45 AM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 07:00 AM
07:00 AM 0 12 0 12 0 4 0 4 5 8 1 14 0 5 0 5 35
07:15 AM 0 12 0 12 3 3 2 8 1 8 0 9 0 1 1 2 31
07:30 AM 0 21 0 21 0 2 0 2 1 11 1 13 0 3 0 3 39
07:45 AM 0 14 2 16 3 4 0 7 3 7 1 11 0 1 1 2 36
Total Volume 0 59 2 61 6 13 2 21 10 34 3 47 0 10 2 12 141 % App. Total 0 96.7 3.3 28.6 61.9 9.5 21.3 72.3 6.4 0 83.3 16.7 PHF .000 .702 .250 .726 .500 .813 .250 .656 .500 .773 .750 .839 .000 .500 .500 .600 .904 Stevens Street
Bartlett Avenue
Bartlett Avenue
Stevens Street
Right
2 Thru
59 Left
0 Out In Total
36 61 97
Right
2 Thru
13 Left
6 Out Total In
13 21 34
Left
10 Thru
34 Right
3 Out In Total
67 47 114
Left
0 Thru
10 Right
2 Total Out In
25 12 37
Peak Hour Begins at 07:00 AM
Vehicles
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
95 File Name : StevensSt_BartlettAve
Site Code : 00000000
Start Date : 12/8/2022
Page No : 3
Stevens Street
Southbound
Bartlett Avenue
Westbound
Stevens Street
Northbound
Bartlett Avenue
Eastbound
Start Time Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Int. Total Peak Hour Analysis From 12:00 PM to 05:45 PM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 04:00 PM
04:00 PM 0 24 0 24 2 2 1 5 0 17 1 18 1 2 2 5 52
04:15 PM 0 17 0 17 0 0 0 0 0 8 0 8 0 3 4 7 32
04:30 PM 0 21 0 21 1 1 0 2 0 9 1 10 0 0 0 0 33
04:45 PM 0 14 0 14 2 0 0 2 1 13 2 16 0 1 0 1 33
Total Volume 0 76 0 76 5 3 1 9 1 47 4 52 1 6 6 13 150
% App. Total 0 100 0 55.6 33.3 11.1 1.9 90.4 7.7 7.7 46.2 46.2 PHF .000 .792 .000 .792 .625 .375 .250 .450 .250 .691 .500 .722 .250 .500 .375 .464 .721 Stevens Street
Bartlett Avenue
Bartlett Avenue
Stevens Street
Right
0 Thru
76 Left
0 Out In Total
49 76 125
Right
1 Thru
3 Left
5 Out Total In
10 9 19
Left
1 Thru
47 Right
4 Out In Total
87 52 139
Left
1 Thru
6 Right
6 Total Out In
4 13 17
Peak Hour Begins at 04:00 PM
Vehicles
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
96 File Name : StevensSt_BartlettAve_BP
Site Code : 00000000
Start Date : 12/8/2022
Page No : 1
Groups Printed- Pedestrians and Bikes
Stevens Street
South Leg
Bartlett Avenue
West Leg
Stevens Street
North Leg
Bartlett Avenue
East Leg
Start Time Bikes Peds Bikes Peds Bikes Peds Bikes Peds Int. Total Grand Total 0 0 0 0 0 0 0 0 0
Apprch % 0 0 0 0 0 0 0 0
Total %

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
97 File Name : StevensSt_BartlettAve_BP
Site Code : 00000000
Start Date : 12/8/2022
Page No : 2
Stevens Street
South Leg
Bartlett Avenue
West Leg
Stevens Street
North Leg
Bartlett Avenue
East Leg
Start Time Bikes Peds App. Total Bikes Peds App. Total Bikes Peds App. Total Bikes Peds App. Total Int. Total Peak Hour Analysis From 07:00 AM to 11:45 AM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 07:00 AM
07:00 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
07:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
07:30 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
07:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
Total Volume 0 0 0 0 0 0 0 0 0 0 0 0 0
% App. Total 0 0 0 0 0 0 0 0
PHF .000 .000 .000 .000 .000 .000 .000 .000 .000 .000 .000 .000 .000 Stevens Street
Bartlett Avenue
Bartlett Avenue
Stevens Street
Thru
0 Peds
0 Out In Total
0 0 0
Thru
0 Peds
0 Out Total In
0 0 0
Thru
0 Peds
0 Out In Total
0 0 0
Thru
0 Peds
0 Total Out In
0 0 0
Peak Hour Begins at 07:00 AM
Pedestrians and Bikes
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
98 File Name : StevensSt_BartlettAve_BP
Site Code : 00000000
Start Date : 12/8/2022
Page No : 3
Stevens Street
South Leg
Bartlett Avenue
West Leg
Stevens Street
North Leg
Bartlett Avenue
East Leg
Start Time Bikes Peds App.

Total Bikes Peds App.Total Bikes Peds App.Total Bikes Peds App.Total Int. Total Peak Hour Analysis From 12:00 PM to 05:45 PM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 12:00 PM
12:00 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
12:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
12:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
12:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
Total Volume 0 0 0 0 0 0 0 0 0 0 0 0 0
% App. Total 0 0 0 0 0 0 0 0
PHF .000 .000 .000 .000 .000 .000 .000 .000 .000 .000 .000 .000 .000 Stevens Street
Bartlett Avenue
Bartlett Avenue
Stevens Street
Thru
0 Peds
0 Out In Total
0 0 0
Thru
0 Peds
0 Out Total In
0 0 0
Thru
0 Peds
0 Out In Total
0 0 0
Thru
0 Peds
0 Total Out In
0 0 0
Peak Hour Begins at 12:00 PM
Pedestrians and Bikes
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
99 City Traffic Counters
www.ctcounters.com
Stevens Street
N/O Bartlett Avenue

Page 1 ends

Start 01-Dec-22 South Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 1 5
12:15 3 7
12:30 2 2
12:45 3 2 9 16
01:00 2 8
01:15 3 15
01:30 3 14
01:45 0 10 8 47
02:00 2 16
02:15 2 5
02:30 0 10
02:45 1 13 5 44
03:00 1 24
03:15 0 14
03:30 3 19
03:45 4 26 8 83
04:00 1 17
04:15 3 19
04:30 7 20
04:45 4 20 15 76
05:00 6 8
05:15 10 22
05:30 13 14
05:45 16 14 45 58
06:00 7 21
06:15 5 7
06:30 12 11
06:45 9 4 33 43
07:00 9 4
07:15 12 1
07:30 17 6
07:45 20 5 58 16
08:00 16 6
08:15 8 3
08:30 9 4
08:45 7 9 40 22
09:00 6 1
09:15 3 1
09:30 9 1
09:45 8 2 26 5
10:00 7 4
10:15 4 2
10:30 9 3
10:45 8 2 28 11
11:00 12 3
11:15 9 2
11:30 10 0
11:45 6 1 37 6
Total 312 427
Percent 42.2% 57.8%
Grand Total 312 427
Percent 42.2% 57.8%
ADT ADT 739 AADT 739
100
City Traffic Counters
www.ctcounters.com
Stevens Street
S/O Bartlett Avenue

Page 1 ends

Start 01-Dec-22 North Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 1 7
12:15 0 8
12:30 1 1
12:45 1 8 3 24
01:00 0 10
01:15 1 16
01:30 3 15
01:45 1 8 5 49
02:00 2 14
02:15 2 9
02:30 0 11
02:45 2 16 6 50
03:00 5 22
03:15 3 25
03:30 3 24
03:45 9 8 20 79
04:00 2 12
04:15 4 16
04:30 10 16
04:45 10 16 26 60
05:00 11 10
05:15 11 15
05:30 20 15
05:45 10 13 52 53
06:00 18 19
06:15 9 11
06:30 12 11
06:45 10 6 49 47
07:00 16 5
07:15 6 4
07:30 6 6
07:45 15 6 43 21
08:00 8 9
08:15 10 8
08:30 13 4
08:45 15 4 46 25
09:00 2 3
09:15 4 5
09:30 8 8
09:45 5 4 19 20
10:00 6 3
10:15 8 6
10:30 5 0
10:45 5 3 24 12
11:00 3 1
11:15 4 1
11:30 9 0
11:45 4 0 20 2
Total 313 442
Percent 41.5% 58.5%
Grand Total 313 442
Percent 41.5% 58.5%
ADT ADT 755 AADT 755
101
City Traffic Counters
www.ctcounters.com
Bartlett Avenue
E/O Stevens Street

Page 1 ends

Start 01-Dec-22 West Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 0 3
12:15 0 8
12:30 0 2
12:45 0 2 0 15
01:00 0 7
01:15 0 5
01:30 0 7
01:45 0 2 0 21
02:00 2 1
02:15 0 1
02:30 0 4
02:45 0 5 2 11
03:00 0 12
03:15 0 1
03:30 0 0
03:45 0 3 0 16
04:00 0 1
04:15 0 5
04:30 1 7
04:45 4 5 5 18
05:00 3 4
05:15 3 1
05:30 5 3
05:45 5 2 16 10
06:00 0 2
06:15 1 1
06:30 2 0
06:45 7 0 10 3
07:00 3 2
07:15 6 2
07:30 3 0
07:45 7 0 19 4
08:00 3 0
08:15 1 2
08:30 8 1
08:45 8 2 20 5
09:00 6 2
09:15 2 3
09:30 3 1
09:45 2 0 13 6
10:00 4 0
10:15 4 1
10:30 4 1
10:45 2 0 14 2
11:00 5 1
11:15 3 0
11:30 2 0
11:45 6 0 16 1
Total 115 112
Percent 50.7% 49.3%
Grand Total 115 112
Percent 50.7% 49.3%
ADT ADT 227 AADT 227
102
City Traffic Counters
www.ctcounters.com
Bartlett Avenue
W/O Stevens Street

Page 1 ends

Start 01-Dec-22 East Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 0 2
12:15 1 1
12:30 0 6
12:45 0 2 1 11
01:00 0 7
01:15 0 5
01:30 0 0
01:45 0 4 0 16
02:00 11 1
02:15 0 2
02:30 1 9
02:45 0 4 12 16
03:00 0 2
03:15 1 3
03:30 0 10
03:45 0 4 1 19
04:00 0 2
04:15 0 8
04:30 0 2
04:45 0 5 0 17
05:00 1 1
05:15 0 4
05:30 1 0
05:45 3 0 5 5
06:00 0 2
06:15 2 3
06:30 3 1
06:45 1 0 6 6
07:00 1 1
07:15 4 0
07:30 0 0
07:45 1 0 6 1
08:00 3 0
08:15 2 1
08:30 5 0
08:45 7 1 17 2
09:00 6 3
09:15 1 0
09:30 2 1
09:45 2 0 11 4
10:00 1 1
10:15 1 0
10:30 1 0
10:45 3 0 6 1
11:00 3 0
11:15 2 0
11:30 10 0
11:45 1 1 16 1
Total 81 99
Percent 45.0% 55.0%
Grand Total 81 99
Percent 45.0% 55.0%
ADT ADT 180 AADT 180
103
3060 Saturn Street, Suite 250
Brea, CA 92821
Tel.: (714) 940-0100
Fax: (714) 940-0700
www.infrastructure-engineers.com
April 12, 2023
MS. Saba Engineer
City of Adelanto
11600 Air Expressway
Adelanto, CA 92301
Subject: Final Report All-Way Stop Sign Warrant Study at Stevens Street and Kemper Avenue Intersection

Dear Ms. Engineer,
Infrastructure Engineers (IE) is pleased to provide this stop sign warrants study for the intersection of Stevens Street and Kemper Avenue pursuant to a request from the City of Adelanto. This report documents the findings of our investigation as well as the conclusions and recommendations.

Should you have any questions or comments, please do not hesitate to contact me by phone at (714) 940-0100, or email at [email protected].

Sincerely,
Infrastructure Engineers
Amir Farahani, P.E., T.E
Principal Engineer
Attachments: Appendices A, B, C, D
104
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection i

ALL-WAY STOP SIGN WARRANT STUDY AT

STEVENS STREET AND KEMPER AVENUE INTERSECTION
PREPARED FOR:

CITY OF ADELANTO
PREPARED BY:
3060 Saturn Street, Suite 250
Brea, California 92821
(714) 940-0100
Under the Supervision of
Amir Farahani, PE, TE
Principal Engineer
Project No. 1000.09
Date: April 12, 2023
105
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection ii

TABLE OF CONTENTS
Certification ................................................................................................................... iii Introduction ..................................................................................................................... 1 Field Review ................................................................................................................... 1 Stevens Street and Kemper Avenue Intersection ............................................................ 1 A. Stevens Street ....................................................................................................... 1 B. Kemper Avenue.................................................................................................... 1 Figure 1: Aerial Photograph – Stevens Street and Kemper Avenue ............................... 2 Collision Warrants .......................................................................................................... 2 Stevens Street and Kemper Avenue Intersection – Collision History ............................ 2 Figure 2: Collision Diagram – Stevens St and Kemper Ave Intersection ...................... 3 Traffic Counts ................................................................................................................. 4 Table 1. Peak Hour Traffic Counts - Stevens St and Kemper Ave Intersection……..…4 Table 2. Peak Hour Pedestrian and Bike Counts………………………………………..4 Table 3. Stevens St and Kemper Ave Intersection - 24 - Hour Traffic Volume………..5 Traffic Volume Warrants ................................................................................................ 6 Sight Distance Warrant ................................................................................................... 6 Table 4. Stopping Sight Distance as a Function of Speed………………………………7 Conclusions and Recommendations ............................................................................... 8 Appendix “A” Collision Summary ................................................................................. 9 Appendix “B” All-Way Stop Sign Warrants Analysis ................................................. 10 Appendix “C” Sight Distance Evaluation ....................................................................... C Appendix “D” Traffic Counts ........................................................................................ D 106
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection iii
Certification
I, Amir Farahani, do hereby certify that this All-Way Stop Sign Warrant Study was performed under my supervision for the City of Adelanto and is accurate and complete. I certify that I am both experienced in performing studies of this type and duly registered in the State of California as a Professional Traffic Engineer.

_________________________
Amir Farahani, P.E.,T.E.

T.E. Number: TR 2363

107
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 1 Introduction
Infrastructure Engineers was contracted by the City of Adelanto to conduct this traffic safety analysis and examine the feasibility of installing all-way stop signs at Stevens Street and Kemper Avenue.

The objective of this study is to evaluate the existing intersection traffic and safety conditions to determine the need and potential warrants for the installation of all-way stop signs at this intersection. To address this request, the following tasks were performed:
• A field investigation of site-specific conditions, sight distance, on-street parking impacts, and potential physical obstructions.
• A review of traffic collision history for the past several years, • An analysis of applicable multi-way stop sign warrants per California Manual on Uniform Traffic Control Devices (CA-MUTCD) 2014.

Stevens Street and Kemper Avenue Intersection
This 4-way intersection currently has stop signs for the eastbound and westbound approaches on Kemper Avenue, and traffic is uncontrolled on Stevens Street.

Figure 1 shows an aerial photograph of the study intersection. It should be noted that the intersection is located at the beginning of a residential neighborhood of Stevens Street.

A. Stevens Street
Stevens Street is a north-south local street with one travel lane provided in each direction. Its curb-to-curb width is 36 feet with the posted speed limit of 25 mph. Sidewalks are provided for pedestrians on both sides of Stevens Street in the vicinity of this intersection. Parking is permitted on both sides of the street except 25 feet northwest of the intersection in front of the existing fire hydrant. Trucks and commercial vehicles over 10,000 lbs. are prohibited on Stevens Street.

B. Kemper Avenue
Kemper Avenue is an east-west local street with 36 feet curb to curb width. The posted speed limit is 25 mph. Sidewalk is provided for pedestrians on the south side. Parking is permitted on both sides of Kemper Avenue except 25 feet southeast of the intersection in front of an existing fire hydrant. The stop signs are installed for both approaches on Kemper Avenue. 108
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 2 Figure 1: Aerial Photograph – Stevens Street and Kemper Avenue Collision Warrants
SWITRS (Statewide Integrated Traffic Records System) data were acquired from the CHP (California Highway Patrol) and studied to determine the frequency of traffic collisions for the subject intersection. Traffic collision records for the intersection were reviewed between 1/1/2006 and 1/18/2023. The CA-MUTCD stop sign warrant requires an individual intersection to experience five or more reported collisions in a 12-month period susceptible to correction by a multi-way stop sign installation.

Stevens Street and Kemper Avenue Intersection – Collision History According to the SWITRS report, three (3) collisions have occurred at this intersection since 2006.

Figure 2 displays the collision diagram for this intersection. The collision warrant is not satisfied based on the number of collisions.

Detailed SWITRS collision summaries are included in Appendix “A” at the end of this report. It is possible that other unreported collisions and perhaps near misses may have occurred; however, only reported collisions may be considered for the warrant. 109
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 3 Figure 2: Collision Diagram – Stevens St and Kemper Ave Intersection Location: Number of
Collisions:

Type of
Collision:

Stevens Street (S-N) 1 Not Stated
Kemper Ave (W-E) 2 Broadside
3 Total Collisions
Analysis Period:

January 1, 2006, to January 18, 2023
Legend:

Straight Overturned Other
Left Turn Ran Off Road Bicycle
Right Turn Stopped Object
U-Turn co Parked Crash
`
`
110
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 4 Traffic Counts
Manual peak-hour counts at the intersection of Stevens St and Kemper Ave were conducted between the hours of 7:00 AM to 9:00 AM and 4:00 PM to 6:00 PM on Thursday, December 8, 2022, to capture vehicular volumes. Based on the manual count data, 7:00 AM to 8:00 AM and 4:00 PM to 5:00 PM were determined to be the AM and PM peak hour periods, respectively. Table 1 summarizes the peak-hour traffic counts at the intersection. Please see Appendix “D” for traffic count details.

Table 1. Peak Hour Traffic Counts - Stevens St and Kemper Ave Intersection Peak Hour
(December 8, 2022)
Stevens St
Southbound
Approach
Kemper Ave
Westbound
Approach
Stevens St
Northbound
Approach
Kemper Ave
Eastbound
Approach
Left Thru Right Left Thru Right Left Thru Right Left Thru Right Weekday (7:00-8:00 AM) 2 63 2 7 2 2 3 43 10 2 0 7
Weekday (4:00-5:00 PM) 7 77 3 6 4 0 8 50 14 2 1 7
The pedestrian and bike volumes for analyzing stop sign warrants were conducted, and table 2 summarizes the peak-hour pedestrian and bike counts. Please see Appendix “D” for the pedestrian and bike count details.

Table 2. Peak Hour Pedestrian and Bike Counts
Peak Hour
(December 8, 2022)
Stevens St
South Leg
Kemper Ave
West Leg
Stevens St
North Leg
Kemper Ave
East Leg

PED BIKE PED BIKE PED BIKE PED BIKE
Weekday 1 0 6 0 9 0 2 0
Weekday 2 0 0 0 0 0 0 0
Table 3 summarizes the 24 - hour traffic volume in this intersection. 111
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 5 Table 3. Stevens St and Kemper Ave Intersection - 24 - Hour Traffic Volume Traffic volume
(December 1, 2022)
Stevens St Kemper Ave Stevens St Kemper Ave
Southbound
Approach
Westbound
Approach
Northbound
Approach
Eastbound
Approach
00:00-01:00
9 2 7 2
01:00-02:00
7 1 7 1
02:00-03:00
11 2 7 1
03:00-04:00
6 1 22 5
04:00-05:00
17 4 28 3
05:00-06:00
39 7 61 5
06:00-07:00
36 6 60 4
07:00-08:00
70 13 66 13
08:00-09:00
49 18 66 14
09:00-10:00
32 13 34 13
10:00-11:00
31 1 30 11
11:00-12:00
40 5 35 7
12:00-13:00
23 2 39 9
13:00-14:00
52 13 111 13
14:00-15:00
42 13 62 8
15:00-16:00
98 25 97 28
16:00-17:00
80 11 76 12
17:00-18:00
59 19 74 19
18:00-19:00
45 10 61 10
19:00-20:00
18 4 37 7
20:00-21:00
23 4 33 2
21:00-22:00
8 4 21 3
22:00-23:00
6 2 22 2
23:00-24:00
5 5 8 2
ADT 806 185 1064 194
112
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 6 Traffic Volume Warrants
The traffic volume warrant requires at least 300 vehicles (total of both approaches) for each of any 8 hours of an average day on the major street, and a minimum of 200 combined vehicular, pedestrian, and bicycle volume entering the intersection from the minor street approaches (total of both approaches) per hour for the same 8 hours.

Per values in Table 3, there is not any period with the vehicular volume entering the intersection from Stevens Street (major street) for total of both approaches more than 300 vehicle per hour or 240 vehicle per hour for 80% volume. The table also indicates that the pedestrian and bike volume plus traffic volume entering from Kemper Avenue to the intersection does not meet the warrant at any period of time. Therefore, the intersection of Stevens Street and Kemper Avenue does not satisfy the traffic volume warrant for all-way stop sign installation. See Appendix “B” for all the traffic volume warrants evaluated.

It is important for approaching motorists on the major road to see side street vehicles approaching the stop sign, and for minor road motorists to see approaching major road vehicles before entering the intersection. Poor sight distance can lead to rear-end crashes on the approaches and to angle crashes within the intersection because motorists may be unable to see and react to traffic control devices or approaching vehicles. The area needed for the provision of this unobstructed view is called the Clear Sight Triangle (see Figure 3).
113
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 7 Figure 3. Sight Distance Triangles for 4-Leg Stop-controlled Intersections The Intersection Sight Distance (ISD) is measured along the major road beginning at a point that coincides with the location of the minor road vehicle.

Table 4. Stopping Sight Distance as a Function of Speed (Table 6C-2 CA-MUTCD)
114
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 8 Based on the report analysis, in order to provide adequate sight distance for the motorists on Kemper Avenue entering the intersection from both approaches and negotiate their move safely, there shall be a 30’ of No Stopping Any Time zone on the southeast and northwest sides and 10’ on the northeast and southwest sides of Stevens Street. See Appendix “C” for the sight distance on Kemper Avenue as motorists turn left or right onto Stevens Street.

Conclusions and Recommendations
The all-way stop warrant analysis indicates that the CA-MUTCD warrants for collisions and traffic volume are not satisfied at the intersection of Stevens Street and Kemper Avenue. Based on the study findings, we recommend red curbs along Stevens Street (30’ on the southeast and northwest sides, and 10’ on the northeast and southwest sides) to provide adequate sight distance for the motorists on Kemper Avenue.

Since the intersection of Kemper Avenue and Stevens Street is located at the beginning of a residential neighborhood, it would be prudential to install some traffic calming and safety measures for the motorists entering the intersection from north Kemper Avenue. These devices could be such as: installation of solar speed radar feedback, slow down sign, and refreshing the striping in the area to be more visible. Installation of MUTCD plaque W4-4P (Cross Traffic Does Not Stop) just below the existing stop signs on Kemper Avenue would warn that the motorists on Stevens Street do not have stop signs and do not stop.
115
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 9 Appendix “A”
Collision Summary

116
City of Adelanto

Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection Appendix A
City of Adelanto
SWITRS Traffic Collision Summary
Accidents Reported Between 1/1/2006 and 1/18/2023
Report Printed on:
2/10/2023
Based on information reported by the State Wide Integrated Traffic Reporting System.

Primary Street: STEVENS ST
Secondary Street: KEMPER AV
Date / ID Time Dist / Dir Severity Type Primary Collision Factor Code 1/28/2016 1425 0 Feet Int. PDO Broadside Traffic Signals and Signs 22450 - 8038067
Party: Dir of Travel: Movement:

Motor Vehicle on Other Road
At_Fault: Sobriety: Killed: Inj:
1 East Proceeding Straight Yes Had Not Been Drinking 0 0 2 South Proceeding Straight No Had Not Been Drinking 0 0 11/18/2022 0615 0 Feet Int. Injury (Severe) Broadside Not Stated 21802 - B 9466716
Party: Dir of Travel: Movement:

Other Motor Vehicle
At_Fault: Sobriety: Killed: Inj:
1 South Proceeding Straight Yes Had Not Been Drinking 0 3 2 East Making Left Turn No Had Not Been Drinking 0 0
4/5/2022 1335 0 Feet Int. PDO Not Stated Not Stated 21802 - 9477663
Party: Dir of Travel: Movement:

Other Motor Vehicle
At_Fault: Sobriety: Killed: Inj:
1 East Making Left Turn Yes Had Not Been Drinking 0 0
2 North Proceeding Straight No Had Not Been Drinking 0 0

3 Collisions were reported at this intersection, during this period.

CollisionReport Summary By Type
Direction Total Broadside Sideswipe Rear_End Hit_Object Veh/Ped Head_On Overturn Other South 1 1 0 0 0 0 0 0 0
East 2 1 0 0 0 0 0 0 1
Grand Total 3 2 0 0 0 0 0 0 1

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117
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection 10 Appendix “B”
All-Way Stop Sign Warrants Analysis
118
Major St: mph
Minor St: mph

YES NO X
Section A - YES NO X
Section B - Accident Experience (per 12-month period)
2020 2021 2022

YES NO X

YES NO X
Section C1 - Minimum Vehicular Volume (8 hrs of both Major App) YES NO X

YES NO X
100% 80% 7AM 8AM 1PM 2PM 3PM 4PM 5PM 6PM Hour
Both Apprchs.

Major St. (Veh) 300 240 136 115 163 104 195 156 133 106 Both Apprch.

Minor St. (V+P+B) 200 160 35 41 35 30 62 32 47 29
Delay to Minor St.

Veh (highest hr)? 30 24
Section C2 - Minimum Vehicular Volume (8 hrs of both Minor App) YES NO X

YES NO X
Section C3 - Minimum Vehicular Volume YES NO X

YES NO X

YES NO X
Section D - YES NO X

YES NO X

YES NO X
Options:

APPROACH
LANES

MINIMUM
REQUIREMENT (C1 AND C2 MUST SATISFY TOGETHER)

ACCIDENT HISTORY
Minimum Requirement
100% - 5 or More 0 0 2 100% SATISFIED
80% - 4 80% SATISFIED
100% SATISFIED
80% SATISFIED
Calc H.HABIBI Date:

County Check A.FARAHANI Date:

All Way Stop Sign Warrants Analysis - Stevens Street & Kemper Avenue Intersection City of Adelanto
02/10/23
Stevens Street Critical Approach Speed 25
Kemper Avenue Critical Approach Speed 25
Critical speed of major street traffic > 40 mph
Is a Stop Sign being used temporarily for a justified Traffic Signal? Agency
City of Adelanto San Bernardino
119
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection C
Appendix “C”
Sight Distance Evaluation
120

STEVENS STREET
(25 MPH) KEMPER AVENUE (25 MPH) STEVENS STREET AND KEMPER AVENUE INTERSECTION CA MUTCD TABLE 6C-2 INFRASTRUCTURE ENGINEERS APPENDIX C: SIGHT DISTANCE EVALUATION STEVENS STREET & KEMPER AVENUE SHEET 1 OF 2 121
CA MUTCD TABLE 6C-2 INFRASTRUCTURE ENGINEERS APPENDIX C: SIGHT DISTANCE EVALUATION STEVENS STREET & KEMPER AVENUE SHEET 2 OF 2

STEVENS STREET
(25 MPH) STEVENS STREET AND KEMPER AVENUE INTERSECTION KEMPER AVENUE (25 MPH) 122
City of Adelanto
All-Way Stop Sign Warrant Study at Stevens St and Kemper Ave Intersection D
Appendix “D”
Traffic Counts
123
File Name : StevensSt_KemperAve
Site Code : 00000000
Start Date : 12/8/2022
Page No : 1
Groups Printed- Vehicles
Stevens Street
Southbound
Kemper Avenue
Westbound
Stevens Street
Northbound
Kemper Avenue
Eastbound
Start Time Left Thru Right Left Thru Right Left Thru Right Left Thru Right Int. Total 07:00 AM 0 11 1 1 0 1 0 13 2 0 0 1 30
07:15 AM 0 15 1 0 1 1 0 8 4 0 0 2 32
07:30 AM 0 21 0 3 1 0 3 11 2 2 0 2 45
07:45 AM 2 16 0 3 0 0 0 11 2 0 0 2 36
Total 2 63 2 7 2 2 3 43 10 2 0 7 143
08:00 AM 0 13 1 1 2 0 0 9 0 1 0 2 29
08:15 AM 0 9 0 2 1 0 0 9 2 1 0 1 25
08:30 AM 1 10 2 2 1 2 1 12 4 3 3 2 43
08:45 AM 0 14 2 3 3 0 0 13 3 0 2 2 42
Total 1 46 5 8 7 2 1 43 9 5 5 7 139
04:00 PM 3 24 1 2 2 0 1 18 4 0 0 3 58
04:15 PM 1 20 1 3 0 0 5 8 6 0 0 0 44
04:30 PM 3 20 1 1 1 0 0 11 2 0 0 2 41
04:45 PM 0 13 0 0 1 0 2 13 2 2 1 2 36
Total 7 77 3 6 4 0 8 50 14 2 1 7 179
05:00 PM 0 12 0 2 1 0 3 7 2 0 1 3 31
05:15 PM 1 17 1 5 0 0 3 11 2 0 0 4 44
05:30 PM 0 10 0 1 0 0 0 13 1 1 1 4 31
05:45 PM 0 18 1 4 1 0 2 13 2 0 2 0 43
Total 1 57 2 12 2 0 8 44 7 1 4 11 149
Grand Total 11 243 12 33 15 4 20 180 40 10 10 32 610
Apprch % 4.1 91.4 4.5 63.5 28.8 7.7 8.3 75 16.7 19.2 19.2 61.5 Total % 1.8 39.8 2 5.4 2.5 0.7 3.3 29.5 6.6 1.6 1.6 5.2

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
124
File Name : StevensSt_KemperAve
Site Code : 00000000
Start Date : 12/8/2022
Page No : 2
Stevens Street
Southbound
Kemper Avenue
Westbound
Stevens Street
Northbound
Kemper Avenue
Eastbound
Start Time Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Int. Total Peak Hour Analysis From 07:00 AM to 11:45 AM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 07:00 AM
07:00 AM 0 11 1 12 1 0 1 2 0 13 2 15 0 0 1 1 30
07:15 AM 0 15 1 16 0 1 1 2 0 8 4 12 0 0 2 2 32
07:30 AM 0 21 0 21 3 1 0 4 3 11 2 16 2 0 2 4 45
07:45 AM 2 16 0 18 3 0 0 3 0 11 2 13 0 0 2 2 36
Total Volume 2 63 2 67 7 2 2 11 3 43 10 56 2 0 7 9 143
% App. Total 3 94 3 63.6 18.2 18.2 5.4 76.8 17.9 22.2 0 77.8 PHF .250 .750 .500 .798 .583 .500 .500 .688 .250 .827 .625 .875 .250 .000 .875 .563 .794 Stevens Street
Kemper Avenue
Kemper Avenue
Stevens Street
Right
2 Thru
63 Left
2 Out In Total
47 67 114
Right
2 Thru
2 Left
7 Out Total In
12 11 23
Left
3 Thru
43 Right
10 Out In Total
77 56 133
Left
2 Thru
0 Right
7 Total Out In
7 9 16
Peak Hour Begins at 07:00 AM
Vehicles
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
125
File Name : StevensSt_KemperAve
Site Code : 00000000
Start Date : 12/8/2022
Page No : 3
Stevens Street
Southbound
Kemper Avenue
Westbound
Stevens Street
Northbound
Kemper Avenue
Eastbound
Start Time Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Left Thru Right App. Total Int. Total Peak Hour Analysis From 12:00 PM to 05:45 PM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 04:00 PM
04:00 PM 3 24 1 28 2 2 0 4 1 18 4 23 0 0 3 3 58
04:15 PM 1 20 1 22 3 0 0 3 5 8 6 19 0 0 0 0 44
04:30 PM 3 20 1 24 1 1 0 2 0 11 2 13 0 0 2 2 41
04:45 PM 0 13 0 13 0 1 0 1 2 13 2 17 2 1 2 5 36
Total Volume 7 77 3 87 6 4 0 10 8 50 14 72 2 1 7 10 179 % App. Total 8 88.5 3.4 60 40 0 11.1 69.4 19.4 20 10 70 PHF .583 .802 .750 .777 .500 .500 .000 .625 .400 .694 .583 .783 .250 .250 .583 .500 .772 Stevens Street
Kemper Avenue
Kemper Avenue
Stevens Street
Right
3 Thru
77 Left
7 Out In Total
52 87 139
Right
0 Thru
4 Left
6 Out Total In
22 10 32
Left
8 Thru
50 Right
14 Out In Total
90 72 162
Left
2 Thru
1 Right
7 Total Out In
15 10 25
Peak Hour Begins at 04:00 PM
Vehicles
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
126
File Name : StevensSt_KemperAve_BP
Site Code : 00000000
Start Date : 12/8/2022
Page No : 1
Groups Printed- Pedestrians and Bikes
Stevens Street
South Leg
Kemper Avenue
West Leg
Stevens Street
North Leg
Kemper Avenue
East Leg
Start Time Bikes Peds Bikes Peds Bikes Peds Bikes Peds Int. Total 07:00 AM 0 3 0 1 0 0 0 4 8
07:30 AM 0 6 0 1 0 1 0 2 10
Total 0 9 0 2 0 1 0 6 18
08:00 AM 0 1 0 0 0 0 0 0 1
08:15 AM 0 3 0 0 0 0 0 0 3
Total 0 4 0 0 0 0 0 0 4
05:00 PM 0 2 0 0 0 0 0 0 2
Total 0 2 0 0 0 0 0 0 2
Grand Total 0 15 0 2 0 1 0 6 24
Apprch % 0 100 0 100 0 100 0 100
Total % 0 62.5 0 8.3 0 4.2 0 25

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
127
File Name : StevensSt_KemperAve_BP
Site Code : 00000000
Start Date : 12/8/2022
Page No : 2
Stevens Street
South Leg
Kemper Avenue
West Leg
Stevens Street
North Leg
Kemper Avenue
East Leg
Start Time Bikes Peds App. Total Bikes Peds App. Total Bikes Peds App. Total Bikes Peds App. Total Int. Total Peak Hour Analysis From 07:00 AM to 11:45 AM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 07:00 AM
07:00 AM 0 3 3 0 1 1 0 0 0 0 4 4 8
07:15 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
07:30 AM 0 6 6 0 1 1 0 1 1 0 2 2 10
07:45 AM 0 0 0 0 0 0 0 0 0 0 0 0 0
Total Volume 0 9 9 0 2 2 0 1 1 0 6 6 18
% App. Total 0 100 0 100 0 100 0 100
PHF .000 .375 .375 .000 .500 .500 .000 .250 .250 .000 .375 .375 .450 Stevens Street
Kemper Avenue
Kemper Avenue
Stevens Street
Thru
0 Peds
9 Out In Total
0 9 9
Thru
0 Peds
2 Out Total In
0 2 2
Thru
0 Peds
1 Out In Total
0 1 1
Thru
0 Peds
6 Total Out In
0 6 6
Peak Hour Begins at 07:00 AM
Pedestrians and Bikes
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
128
File Name : StevensSt_KemperAve_BP
Site Code : 00000000
Start Date : 12/8/2022
Page No : 3
Stevens Street
South Leg
Kemper Avenue
West Leg
Stevens Street
North Leg
Kemper Avenue
East Leg
Start Time Bikes Peds App.

Total Bikes Peds App.Total Bikes Peds App.Total Bikes Peds App.Total Int. Total Peak Hour Analysis From 12:00 PM to 05:45 PM - Peak 1 of 1 Peak Hour for Entire Intersection Begins at 04:15 PM
04:15 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
04:30 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
04:45 PM 0 0 0 0 0 0 0 0 0 0 0 0 0
05:00 PM 0 2 2 0 0 0 0 0 0 0 0 0 2
Total Volume 0 2 2 0 0 0 0 0 0 0 0 0 2
% App. Total 0 100 0 0 0 0 0 0
PHF .000 .250 .250 .000 .000 .000 .000 .000 .000 .000 .000 .000 .250 Stevens Street
Kemper Avenue
Kemper Avenue
Stevens Street
Thru
0 Peds
2 Out In Total
0 2 2
Thru
0 Peds
0 Out Total In
0 0 0
Thru
0 Peds
0 Out In Total
0 0 0
Thru
0 Peds
0 Total Out In
0 0 0
Peak Hour Begins at 04:15 PM
Pedestrians and Bikes
Peak Hour Data
North

CITY TRAFFIC COUNTERS
WWW.CTCOUNTERS.COM
129
City Traffic Counters
www.ctcounters.com
Stevens Street
N/O Kemper Avenue

Page 1 ends

Start 01-Dec-22 South Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 1 7
12:15 3 7
12:30 3 6
12:45 2 3 9 23
01:00 2 10
01:15 3 15
01:30 2 16
01:45 0 11 7 52
02:00 9 14
02:15 1 6
02:30 0 11
02:45 1 11 11 42
03:00 0 26
03:15 1 22
03:30 3 21
03:45 2 29 6 98
04:00 0 18
04:15 4 22
04:30 8 19
04:45 5 21 17 80
05:00 4 8
05:15 8 23
05:30 12 14
05:45 15 14 39 59
06:00 6 24
06:15 6 9
06:30 13 9
06:45 11 3 36 45
07:00 10 4
07:15 16 3
07:30 18 6
07:45 26 5 70 18
08:00 18 4
08:15 7 4
08:30 12 5
08:45 12 10 49 23
09:00 10 4
09:15 5 2
09:30 9 0
09:45 8 2 32 8
10:00 6 2
10:15 7 1
10:30 10 2
10:45 8 1 31 6
11:00 12 2
11:15 10 2
11:30 12 0
11:45 6 1 40 5
Total 347 459
Percent 43.1% 56.9%
Grand Total 347 459
Percent 43.1% 56.9%
ADT ADT 806 AADT 806
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City Traffic Counters
www.ctcounters.com
Stevens Street
S/O Kemper Avenue

Page 1 ends

Start 01-Dec-22 North Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 4 11
12:15 1 9
12:30 1 4
12:45 1 15 7 39
01:00 0 18
01:15 2 30
01:30 4 39
01:45 1 24 7 111
02:00 2 18
02:15 2 11
02:30 0 14
02:45 3 19 7 62
03:00 5 27
03:15 4 30
03:30 4 26
03:45 9 14 22 97
04:00 2 19
04:15 5 19
04:30 9 21
04:45 12 17 28 76
05:00 12 17
05:15 12 16
05:30 22 22
05:45 15 19 61 74
06:00 21 23
06:15 12 16
06:30 14 14
06:45 13 8 60 61
07:00 22 9
07:15 9 6
07:30 16 10
07:45 19 12 66 37
08:00 13 9
08:15 11 12
08:30 22 7
08:45 20 5 66 33
09:00 7 4
09:15 6 5
09:30 10 7
09:45 11 5 34 21
10:00 6 6
10:15 9 9
10:30 7 4
10:45 8 3 30 22
11:00 5 2
11:15 9 3
11:30 12 1
11:45 9 2 35 8
Total 423 641
Percent 39.8% 60.2%
Grand Total 423 641
Percent 39.8% 60.2%
ADT ADT 1,064 AADT 1,064
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City Traffic Counters
www.ctcounters.com
Kemper Avenue
E/O Stevens Street

Page 1 ends

Start 01-Dec-22 West Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 2 1
12:15 0 1
12:30 0 0
12:45 0 0 2 2
01:00 0 3
01:15 1 2
01:30 0 6
01:45 0 2 1 13
02:00 1 3
02:15 0 3
02:30 0 6
02:45 1 1 2 13
03:00 0 4
03:15 0 6
03:30 0 8
03:45 1 7 1 25
04:00 0 5
04:15 1 4
04:30 1 2
04:45 2 0 4 11
05:00 1 4
05:15 3 6
05:30 0 2
05:45 3 7 7 19
06:00 2 5
06:15 2 2
06:30 1 1
06:45 1 2 6 10
07:00 3 1
07:15 3 1
07:30 2 1
07:45 5 1 13 4
08:00 1 1
08:15 8 2
08:30 3 0
08:45 6 1 18 4
09:00 6 0
09:15 3 4
09:30 1 0
09:45 3 0 13 4
10:00 0 2
10:15 1 0
10:30 0 0
10:45 0 0 1 2
11:00 1 0
11:15 0 1
11:30 3 2
11:45 1 2 5 5
Total 73 112
Percent 39.5% 60.5%
Grand Total 73 112
Percent 39.5% 60.5%
ADT ADT 185 AADT 185
132
City Traffic Counters
www.ctcounters.com
Kemper Avenue
W/O Stevens Street

Page 1 ends

Start 01-Dec-22 East Hour Totals
Time Thu Morning Afternoon Morning Afternoon
12:00 1 3
12:15 1 2
12:30 0 3
12:45 0 1 2 9
01:00 0 0
01:15 0 3
01:30 1 7
01:45 0 3 1 13
02:00 0 3
02:15 1 2
02:30 0 2
02:45 0 1 1 8
03:00 0 8
03:15 1 8
03:30 1 8
03:45 3 4 5 28
04:00 3 5
04:15 0 0
04:30 0 4
04:45 0 3 3 12
05:00 2 6
05:15 1 3
05:30 0 9
05:45 2 1 5 19
06:00 1 5
06:15 2 2
06:30 0 2
06:45 1 1 4 10
07:00 3 0
07:15 1 0
07:30 4 2
07:45 5 5 13 7
08:00 1 0
08:15 4 1
08:30 5 1
08:45 4 0 14 2
09:00 3 1
09:15 4 0
09:30 3 2
09:45 3 0 13 3
10:00 4 0
10:15 2 1
10:30 5 0
10:45 0 1 11 2
11:00 1 0
11:15 1 1
11:30 2 0
11:45 3 1 7 2
Total 79 115
Percent 40.7% 59.3%
Grand Total 79 115
Percent 40.7% 59.3%
ADT ADT 194 AADT 194
133

CITY COUNCIL AGENDA REPORT
| A D E L A N T O , C A L I F O R N I A 9 2 3 0 1
DATE: August 9, 2023
TO: Honorable Mayor and City Council Members/Successor Agency Board Members FROM: Jessie Flores, City Manager
BY: Todd Litfin, City Attorney
SUBJECT: Approval of Proposal Of Kosmont Financial Services Regarding DSR Surety Replacement of Cash-Funded Debt Service Reserve for the 2005 Tax Allocation Bonds (TABs)
STAFF RECOMMENDATION:

Staff recommends that the City Council approve the proposal Of Kosmont Financial Services regarding DSR Surety Replacement of Cash-Funded Debt Service Reserve for the 2005 Tax Allocation Bonds (TABs).

BACKGROUND:

The City issued $7,400,000 in Series A Tax-Exempt Tax Allocation Bonds and $17,560,00 in Series B Taxable Tax Allocation Bonds in 1995 (collectively, the “1995 TABs”), which mature in 2025 and 2028, respectively. The 1995 TABs were issued to refund several outstanding Redevelopment Agency loans, including Agency Loan No. 1, 2,3, and 4. The refunding bonds were structured with cash-funded reserve funds (DSR) equal to approximately $2.9 Million.

There is the potential that the City could release a significant portion of the reserve money at this point in time and release the remainder of the DSR money by implementing a DSR surety (an insurance policy in essence). As outlined in the proposal, the release of a certain amount of the existing cash-fund reserves in the amount of approximately $1.8 million is “Option 1” and the release of an additional approximately $1.1 million to replace the cash-funded DSR with a DSR surety policy is “Option 2”. Option 2 likely involves more procedural steps involving the County Oversight Board and the Department of Finance.

However, the first order of business will be to determine what exactly can be done based upon a review of existing bond documentation and legal requirements pertaining thereto. Kosmont proposes to perform this work for $27,500 for Option 1 and $37,500 for Option 2. If the DOF were to require the refunding of the 1995 TABs, the amount would be higher and would only proceed pursuant to a separate, future agreement or amendment to this agreement. Kosmont would be paid only contingent upon the successful release of the DSR money (for Option 1) or approval of DOF and release of the DSR money (for Option 2), and it is expected such payment would come from the proceeds of the reserve fund – not the City’s General Fund.
134
No final actions pertaining to the TABs or DSR funds are being taken at this time – this is basically an authorization to go figure out what we can do. Any final actions would be taken by the City/Successor Agency at a future date.

FISCAL IMPACT:

There is no fiscal impact to the General Fund associated with this action at this time. If the project proceeds and is successful, as noted above it is anticipated funding would come from the proceeds of the reserve fund of the bonds.

ATTACHMENTS:

A. Kosmont Financial Services Proposal regarding DSR Surety Replacement of Cash-Funded Debt Service Reserve for the 2005 Tax Allocation Bonds (TABs). 135
Kosmont Financial Services
Mailing Address: 1601 N Sepulveda Blvd, #382 (424) 297-1073 Physical Address: 2301 Rosecrans Avenue Manhattan Beach, CA 90266 www.KosmontFinancial.com Suite 4140, El Segundo, CA 90245 Kosmont Financial Services is an Independent Registered Municipal Advisor with the SEC and the MSRB.

July 19, 2023
Jessie Flores
City Manager
City of Adelanto
11600 Air Expressway
Adelanto, CA 92301
Re: DSR Surety Replacement of Cash-Funded Debt Service Reserve for the 2005 Tax Allocation Bonds (TABs)
Dear Jessie:

Kosmont Transactions Services, Inc. doing business as Kosmont Financial Services (“KFS” or “Consultant”) is pleased to present this proposal to provide Municipal Advisory Services to the City of Adelanto (“City” or “Client”). KFS is an Independent Registered Municipal Advisor (“IRMA”) with the U.S. Securities and Exchange Commission (“SEC”) and the Municipal Securities Rulemaking Board (“MSRB”).

This proposal serves as an Agreement when executed and returned by Client to KFS.

I. BACKGROUND AND OBJECTIVE
The City issued $7,400,000 in Series A Tax-Exempt Tax Allocation Bonds and $17,560,00 in Series B Taxable Tax Allocation Bonds in 1995, (collectively, the “1995 TABs”), which mature in 2025 and 2028, respectively. The 1995 TABs were issued to refund several outstanding Redevelopment Agency loans, including Agency Loan No. 1, 2,3, and 4. The refunding bonds were structured with cash-funded reserve funds (DSR), equal to approximately $2.9 Million:
• Series A Reserve Fund $740,000
• Series B Reserve Fund $1,636,223
• Series C Reserve Fund $567,414
Based on the Reserve Requirement defined in the Indenture of Trust for the 1995B TABs, the City could release a significant portion of the reserve monies today, and release the remainder of the DSR monies by implementing a DSR Surety.

The City has 2 options:

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City of Adelanto
DSR Release 1995 TABs
July 2023
Kosmont Financial Services 2 | P a g e
(424) 297-1073
www.KosmontFinancial.com

1. Reduce the balance of existing Debt Service Reserve fund (DSR)

2. Replace the cash-funded reserve (or remaining portion of reserve) with a DSR Surety.

Option 1
Based on our preliminary analysis, we expect that the City could release up to $1.8 million from the existing cash-fund reserves, depending on the treatment of the Series C reserve fund.

The first option will require a review of existing bond documentation, an interpretation from Bond Counsel regarding the Reserve Requirement and drafting of requisite legal documentation, a certificate from a municipal advisor (Kosmont) providing the calculation of the Reserve Requirement, and an opinion from the City Attorney and Successor Agency Counsel regarding the City’s legal authority to take such actions. Once the prior bond documents are obtained, we anticipate the entire process should take 30-45 days to obtain City Council Approval.

Option 2
Based on our preliminary analysis, there are $2.9 million in reserve fund monies associated with the 1995 TABs. It appears that up to $1.8 million could be released under Option 1. In order to release the remaining DSR monies (approximately $1.0 million), the City will need to go through Option 2 and replace the cash-funded DSR with a DSR surety policy.

This process is more involved and will require that the City go through an approval process with the San Bernardino Consolidated Oversight Board and the State Department of Finance (DOF).

In order to get DOF approval, the City may be required to refund the existing 1995 TABs, which will require additional extensive legal review and documentation process.

II. SCOPE OF SERVICES
The prospective assignment and consulting services that KFS will provide will be of a relatively limited scope and duration, and advisory in nature. KFS will be making recommendations only, which advise the Client and jurisdictions, including their elected officials, appointed officials, and staff, which they can accept or reject by. None of KFS’ staff will act in a capacity as an elected official, nor as an appointed official, nor as staff, nor as serving in a "designated" position.

KFS anticipates that municipal advisory activities to be performed for the City will likely include, but not necessarily be limited to, analysis and suggested courses of action related to Option1:

KFS will help to assemble and manage the financing team. We are working with Jones Hall (Bond Counsel) and Rutan & Tucker (Successor Agency Counsel) on a similar transaction. In the interest of time, cost, and efficiency, we would strongly recommend that we use the same financing team.
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July 2023
Kosmont Financial Services 3 | P a g e
(424) 297-1073
www.KosmontFinancial.com
KFS will coordinate all required calls, perform all necessary financial calculations, draft necessary City Council staff reports, prepare the Certificate of Sufficiency of Reserve, and manage the schedule and documentation process to ensure that this transaction is closed in a timely manner.

Option 2:

Should the City decide to proceed with Option 2, KFS will coordinate all required calls, perform all necessary financial calculations, and manage the schedule and documentation process to ensure that this transaction is closed in a timely manner.

KFS will negotiate key terms with the bond insurance firm to provide the DSR Surety policy.

Additionally, KFS will prepare the staff report to the Consolidated Oversight Board as well as an Amended ROPs, and shepherd the City through the Oversight Board and DPF Approval process.

To the extent that the DOF requests that the City refund the existing 1995 TABs, KFS will provide municipal advisory services required to issue refunding bonds. Should this need arise, the terms and scope of service will be defined in a subsequent agreement or amendment to this letter.

III. SCHEDULE AND REQUIRED DATA
KFS will commence work upon receipt of an executed Agreement. Option 1 is expected to be completed in 30-45 days for the City Council for approval. Option 2, will rely upon the analysis and review conducted for Option 2, but will require additional steps. Should the City decide to pursue Option 2 subsequently, we expect this process to take 60-90 days, or more is the DOF requires the refunding of the 1995 TABs.

IV. COMPENSATION
Option 1 – KFS will provide municipal advisory services to manage this process to release monies from the existing 1995 TAB reserve funds, and to provide a requisite Certificate of Sufficiency of Reserve. We would propose a flat fee of $27,500 to manage the process related to Option 1. This fee which is contingent upon the successful release of the DSR monies; and is expected to be paid from the proceeds of the reserve fund.

Option 2 – KFS proposes to charge a flat fee of $37,500 to manage the process to release the remaining DSR monies with a DSR Surety, and to obtain approval by the Consolidated Oversight Board and Department of Finance (DOF). This fee which is contingent upon the successful approval by the DOF and the release of the DSR monies; and is expected to be paid from the proceeds of the reserve fund.
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City of Adelanto
DSR Release 1995 TABs
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Kosmont Financial Services 4 | P a g e
(424) 297-1073
www.KosmontFinancial.com
To the extent that the DOF requires the refunding of the 1995 TABs to release the remaining DSR monies, KFS will negotiate an additional fee to serve as the Municipal Advisor related to the issuance of refunding bonds under a separate agreement or amendment to this letter.

V. DISCLOSURES AND OTHER INFORMATION RELATED TO THE ESTABLISHMENT OF

AN INDEPENDENT REGISTERED MUNICIPAL ADVISORY RELATIONSHIP Duties and Responsibilities of KFS
As an IRMA, KFS has a duty of care and loyalty to Client and has a fiduciary obligation to provide advice and conduct Municipal Advisory Activities in a manner that is in Client’s best interests, not ours or those of any other party.

Disclosure of Material Conflicts
Circumstances when payment of KFS’s professional fees is contingent upon a successful closing of any financing present an unavoidable conflict related to KFS advising Client whether to proceed with such financing. Receiving compensation upon a successful closing is an industry standard. KFS is accustomed and willing to work “at risk” when required and believes this conflict can and will be properly managed and mitigated, as is the case with other engagements KFS regularly undertakes. This conflict is naturally removed when KFS’s compensation is based solely on an hourly (time and materials) basis.

Other than as stated above, KFS is not aware of any other conflicts that currently exist or that may come to exist by engaging in Municipal Advisory Activities with Client.

Disclosure of Legal or Disciplinary Events
Neither KFS, its principles, nor its Municipal Advisor Professionals assigned to Client have ever been the subject of any legal or disciplinary actions or events that may be material to Client’s evaluation of KFS or the integrity of our management or personnel.

Termination of IRMA Relationship
Each of Client and KFS is free to terminate this IRMA relationship at any time by giving notice to the other party. While Client may ultimately undertake the issuance of municipal securities, such event will not necessarily trigger an automatic termination of the IRMA relationship that KFS has with Client. It is presently anticipated that KFS will continue to perform municipal advisory activities for Client at Client’s pleasure and on an ongoing basis.

Compensation for Possible Future Real Estate Evaluation or Brokerage Services The following is being provided solely as an advance disclosure of real estate brokerage services and potential compensation for such services. This disclosure is not intended to commit the Client.

When assignments involve real estate/property brokerage services, such transaction-based services are typically provided by Kosmont Real Estate Services, Inc. doing business as 139
City of Adelanto
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July 2023
Kosmont Financial Services 5 | P a g e
(424) 297-1073
www.KosmontFinancial.com
Kosmont Realty (“KR”). KR is licensed by the State of California Department of Real Estate (License# 02058445). Compensation to KR is typically paid through commissions for property sale transactions, lease transactions and success/broker fees. KR also provides Broker Opinions of Value (“BOV”) services on a fixed fee basis.

VI. Other Provisions
A. Termination. Client or Consultant shall have the right to terminate this Agreement at any time upon written notification to the other party. Payment for fees accrued through the date of termination shall be remitted in full.

B. Arbitration. Any controversy or claim arising out of or in relation to this Agreement, or the making, performance, interpretation or breach thereof, shall be settled by arbitration at JAMS in Los Angeles, California. Each of the parties to such arbitration proceeding shall be entitled to take up to five depositions with document requests. The provisions of Section 1283.05 (except subdivision (e) thereof) of the California Code of Civil Procedure are incorporated by reference herein, except to the extent they conflict with this Agreement, in which case this Agreement is controlling. If the matter is heard by only one arbitrator, such arbitrator shall be a member of the State Bar of California or a retired judge. If the matter is heard by an arbitration panel, at least one member of such panel shall be a member of the State Bar of California or a retired judge.

The arbitrator or arbitrators shall decide all questions of law, and all mixed questions of law and fact, in accordance with the substantive law of the State of California to the end that all rights and defenses which either party may have asserted in a court of competent jurisdiction shall be fully available to such party in the arbitration proceeding contemplated hereby. The arbitrator and arbitrators shall set forth and deliver their findings of fact and conclusions of law with the delivery of the arbitration award. Judgment upon the award rendered shall be final and nonappealable and may be entered in any court having jurisdiction.

C. Attorneys' Fees. In the event of any legal action, arbitration, or proceeding arising out of an alleged breach of this Agreement, the party prevailing in such legal action, arbitration, or proceeding shall be entitled to recover reasonable attorneys' fees, expenses and costs, as well as all actual attorneys' fees, expenses and cost incurred in enforcing any judgment entered.

D. Authority. Each of the parties executing this Agreement warrants that persons duly authorized to bind each such party to its terms have executed this Agreement.

E. Further Actions. The parties agree to execute such additional documents and take such further actions as may be necessary to carry out the provisions and intent of this Agreement.

F. Assignment. Neither this Agreement nor any of the rights or obligations hereunder may be assigned by either party without the prior written consent of the other party.

G. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 140
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Kosmont Financial Services 6 | P a g e
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www.KosmontFinancial.com
H. Entire Agreement; Amendments and Waivers. This Agreement contains the entire agreement between the parties relating to the transactions contemplated hereby and any and all prior discussions, negotiations, commitments and understanding, whether written or oral, related hereto are superseded hereby. No addition or modification of any term or provision of this Agreement shall be effective unless set forth in writing signed by both parties. No waiver of any of the provisions of this Agreement shall be deemed to constitute a waiver of any other provision hereof (whether or not similar), nor shall such waiver constitute a continuing waiver of such provisions unless otherwise expressly provided. Each party to this Agreement has participated in its drafting and, therefore, ambiguities in this Agreement will not be construed against any party to this Agreement.

I. Severability. If any term or provision of this Agreement shall be deemed invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and in force to the fullest extent permitted by law.

J. Notices. All notices, requests, demands and other communications which may be required under this Agreement shall be in writing and shall be deemed to have been received when transmitted; if personally delivered, or transmitted by telecopier, electronic, or other digital transmission method, upon transmission; if sent by next day delivery to a domestic address by a recognized overnight delivery service (e.g., FedEx), the day after it is sent; and if sent by certified or registered mail, return receipt requested, upon receipt. In each case, notice shall be sent to the principal place of business of the respective party. Either party may change its address by giving written notice thereof to the other in accordance with the provisions of this paragraph.

K. Titles and Captions. Titles and captions contained in this Agreement are inserted only as a matter of convenience and for reference, and in no way define, limit, extend, or describe the scope of this Agreement or the intent of any provision herein.

L. Governing Law. The statutory, administrative, and judicial law of the State of California (without reference to choice of law provisions of California law) shall govern the execution and performance of this Agreement.

M. Confidentiality. Each of the parties agrees not to disclose this Agreement or any information concerning this Agreement to any persons or entities, other than to their attorneys and accountants, or as otherwise may be required by law.

N. Counterparts. This Agreement may be executed in one or more counterparts, each of which constitutes an original, and all of which together constitute one and the same instrument. The signature of any person on a telecopy of this Agreement, or any notice, action or consent taken pursuant to this Agreement, shall have the same full force and effect as such person's original signature.
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www.KosmontFinancial.com
O. Disclaimer. Consultant’s financial analysis activities and work product, which may include but is not limited to pro forma analysis and tax projections, are projections only. Actual results may differ materially from those expressed in any analysis performed by consultant due to the integrity of data received, market conditions, economic events and conditions, and a variety of other factors that could materially affect the data and conclusions. Client’s reliance on Consultant’s analysis must consider the foregoing.

Consultant services outlined and described herein are advisory services only. Any decisions or actions taken or not taken by Client and affiliates are deemed to be based on Client’s understanding, and by execution of this Agreement, acknowledgement that Consultant’s services are advisory only and as such cannot be relied on as to the results, performance and conclusions of any investment or project that Client may or may not undertake as related to the services provided including any verbal or written communications by and between Client and Consultant.

Client acknowledges that Consultant's use of work product is limited to the purposes contemplated within this Agreement. Consultant makes no representation of the work product's application to, or suitability for use in, circumstances not contemplated by the scope of work under this Agreement.

P. Limitation of Damages. In the event Consultant is found liable for any violation of duty, whether in tort or in contract, damages shall be limited to the amount of compensation Consultant has received from Client.

Q. Force Majeure. Consultant shall not be liable for failure or delay in performance of its obligations under this Agreement arising out of or caused, directly or indirectly, by significant circumstances beyond its reasonable control, including, without limitation: epidemic; acts of God; earthquakes; fires; floods; wars; civil or military disturbances; acts of terrorism; sabotage; strikes; riots; wide-spread power failures and wide-spread internet failure. Contractual performance and deadline(s) shall be extended for a period equal to the time lost by reason of the delay.

R. Expiration of Proposal for Services. If this Agreement is not fully executed by the parties within thirty (30) days from the date of this letter, this proposal shall expire.

S. Not an agreement for Legal Services or Legal Advice. This Agreement does not constitute an agreement for the performance of legal services or the provision of legal advice, or legal opinion. Client should seek independent legal counsel on matters for which Client is seeking legal advice.
[signature page follows]
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www.KosmontFinancial.com
VII. ACCEPTANCE AND AUTHORIZATION
If this Agreement is acceptable to the City, please execute two copies of the Agreement and return both originals to KFS. Upon receipt of both signed contracts, we will return one fully executed original for your files. KFS will commence work upon receipt of executed Agreement.

Read, understood, and agreed to this
____ Day of ________________, 2023.

City of Adelanto Kosmont Transactions Services, Inc. dba Kosmont Financial Services
By: _________________________ By: _________________________ (Signature) (Signature)
Name: __________________________ Name:Larry J. Kosmont, CRE® (Print Name)
Its: _________________________ Its: President
(Title)
143
Kosmont Financial Services
Mailing Address: 1601 N Sepulveda Blvd, #382 (424) 297-1073 Physical Address: 2301 Rosecrans Avenue Manhattan Beach, CA 90266 www.KosmontFinancial.com Suite 4140, El Segundo, CA 90245 Kosmont Financial Services is an Independent Registered Municipal Advisor with the SEC and the MSRB.

ATTACHMENT A
Kosmont Financial Services
2023 Public Agency Fee Schedule
Professional Services
President & CEO $445.00/hour
Sr. Managing Director / Sr. Vice President / Senior Advisor $350.00/hour Vice President $225.00/hour
Senior Project Analyst $195.00/hour
Project Analyst / Project Research $165.00/hour
Assistant Project Analyst / Assistant Project Manager $125.00/hour Project Promotion/Graphics/GIS Mapping Services $ 95.00/hour Clerical Support $ 70.00/hour
• Additional Expenses
In addition to professional services (labor fees):
1) An administrative fee for in-house copy, fax, phone, postage costs, digital/technological support and related administrative expenses will be charged, which will be computed at four percent (4.0 %) of monthly Kosmont Financial Services professional service fees incurred; plus 2) Out-of-pocket expenditures, such as travel and mileage, professional printing, and delivery charges for messenger and overnight packages will be charged at cost. 3) Project/Market data sources for support of evaluation and analysis e.g., ESRI, Placer.ai, CoStar/STR, IMPLAN, ParcelQuest, Refinitiv and other based on quoted project cost. 4) If Kosmont retains Third Party Vendor(s) for Client (with Client’s advance approval), fees and cost will be billed to Client at 1.1X (times) fees and costs. 5) Consultant’s attendance or participation at any public meeting, whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public Agency Board, other) requested by Client and are beyond those specifically identified in the Scope of Work will be billed at the professional services (hourly) fees as shown on this Attachment A. • Charges for Court/Deposition/Expert Witness-Related Appearances Court-related (non-preparation) activities, such as court appearances, depositions, mediation, arbitration, dispute resolution and other expert witness activities, will be charged at a court rate of 1.5 times scheduled rates, with a 4-hour minimum.

Rates shall remain in effect until December 31, 2023.
144

1 CITY COUNCIL AGENDA REPORT
DATE:

August 9, 2023
TO: Honorable Mayor and City Council Members
FROM:

BY:

Jessie Flores, City Manager
James Hirsch, Interim Planning Manager
SUBJECT:

GENERAL PLAN AMENDMENT NO. GPA 23-01, Proposal to amend the Adelanto North 2035 Comprehensive Sustainable Plan Table LC-2 NonResidential Intensity and Height Standards to revise the maximum height from 50’ to 55’ in the LM/LMCO and ADD Zones.

STAFF RECOMMENDATION:

• Approve Council Resolution 23-65, to find that the proposed General Plan Amendment 23- 01 is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b)(3), and Approve General Plan Amendment No. GPA 23-01 which amends the Adelanto North 2035 Comprehensive Sustainable Plan Table LC-2 Non-Residential Intensity and Height Standards to revise the maximum height from 50’ to 55’ in the LM/LMCO and ADD Zones. • Introduce First Reading of Ordinance 644 to adopt findings and approve General Plan Amendment 23-01 which amends the Adelanto North 2035 Comprehensive Sustainable Plan Table LC-2 Non-Residential Intensity and Height Standards to revise the maximum height from 50’ to 55’ in the LM/LMCO and ADD Zones.
• Schedule the second reading and adoption of the Ordinance 644 for the next regular council meeting.
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A D E L A N T O G O V E R N M E N T A L C E N T E R | 1 1 6 0 0 A I R E X P R E S S W A Y | A D E L A N T O , C A L I F O R N I A 9 2 3 0 1
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2 ANALYSIS & REVIEW:

PROJECT DESCRIPTION:

The project is a proposal to amend the Adelanto North 2035 Comprehensive Sustainable Plan Table LC-2 Non-Residential Intensity and Height Standards to revise the maximum height from 50’ to 55’ in the LM/LMCO and ADD Zones.

The project requires approval of the following entitlements:

A General Plan Amendment (GPA 23-01) to amend the Adelanto North 2035 Comprehensive Sustainable Plan Table LC-2 Non-Residential Intensity and Height Standards to revise the maximum height from 50’ to 55’ in the LM/LMCO and ADD Zones.

Applicant: City of Adelanto
General Location: City-wide
BACKGROUND:

The City of Adelanto(“Applicant”) desires to amend the City of Adelanto General Plan to increase the building height from fifty (50) feet to fifty-five (55) feet within the Light Manufacturing (LM/LMCO) and the Airport Development District (ADD) Zoning Districts. (See Attachment A. Land Use and Zoning Map).

The purpose of this amendment is to accommodate modern warehouse buildings that require higher clear ceiling heights. (See Attachment B., White paper on 42’ Clear, 55’ Maximum Deck Height).

The procedure for the General Plan Amendment requires that certain findings be made under Municipal Code Section 17.110.30 as follows:
a. The General Plan Amendment is in the public interest and there will be community benefit resulting from the amendment. b. The proposed amendment is consistent with the goals , policies and objectives of the General Plan.
c. The proposed amendment will not conflict with any provisions of the Zoning Code, subdivision regulations, or any applicable specific plan.

The General Plan Amendment would affect all properties within the ADD and LM Zones, therefore, there would be no issue with “spot zoning.” Based on the above-described factors, the City of Adelanto believes the proposed General Plan amendment is consistent with the SCLA CLUP and has received concurrence from the Southern California Logistics Airport staff. Additionally, the City has requested that the associated Avigation Easement be revised to adjust the current height limit of 40 feet to a height limit of 55 feet. The 55-foot height limit is significantly below the height limits mandated by 14 CFR Part 77 as they apply to Adelanto, so a 40-height limit that triggers a CLUP compatibility review is unnecessary and significantly delays the processing of projects, where the actual maximum height limits under the federal regulations are significantly higher.
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3 On January 18, 2023 the Planning Commission approved Zone Text Amendment (ZTA) 23-01 - to adopt Resolution P-23-03 recommending to the City Council approval of a Zone Text Amendment by Ordinance 640, which amends Section

17.30.010, Intent and Purpose, (a) ADD, to revise maximum height from 50’ TO 55’, and Section 17.30.040, Development Standards, Table 30-1, by revising the height limits in the LM/LMCO and ADD Zones from 50’ to 55’ of Title 17 of the Adelanto Municipal Code.

On April 12, 2023 the City Council approved a Zone Text Amendment No. ZTA 23-01 by Ordinance 640, which amends Section 17.30.010, Intent and Purpose, (a) ADD, to revise maximum height from 50’ TO 55’, and Section 17.30.040, Development Standards, Table 30-1, by revising the height limits in the LM/LMCO and ADD Zones from 50’ to 55’ of Title 17 of the Adelanto Municipal Code.

Subsequently, the City Attorney indicated that since the General Plan also has numerical height limits shown in Table LC-2, Non-Residential Intensity and Height Standards, this table must also be modified to align with the Zone Text Amendment.

On June 21, 2023 the Planning Commission approved General Plan Amendment (GPA) 23-01 to adopt a Resolution P-23-14 recommending to the City Council approval of a General Plan Amendment by Ordinance No. 644 to amend the Adelanto North 2035 Comprehensive Sustainable Plan Table LC-2 Non-Residential Intensity and Height Standards to revise the maximum height from 50’ to 55’ in the LM/LMCO and ADD Zones.

Thus, staff is recommending the City Council approve this General Plan Amendment 23-01.

Environmental
Determination: ENVIRONMENTAL CONSIDERATIONS:

A General Plan Amendment is a proposed Project subject to the California Environmental Quality Act (“CEQA”). Staff has conducted an environmental review and determined that the proposed General Plan Amendment is exempt from the provisions the California Environmental Quality Act pursuant to Section 15061(b)(3) of the State Guidelines to implement CEQA, which states that the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment.

Related Cases: City Council Zone Text Amendment No. ZTA 23-01 and Ordinance No. 640 147

4 PUBLIC HEARING NOTICE
A public hearing notice was published on July 25, 2023. As of the writing of this report, no comments have been received by staff.

ATTACHMENTS:

Attachment A: General Plan Land Use and Zoning Map
Attachment B: White paper on 42’ Clear, 55’ Maximum Deck Height Attachment C: PC Resolution P-23-14
Attachment D: CC Resolution 23- 65
Attachment E. CC Ordinance 644
148
µ
1 0.5 0 1 Miles
City of Adelanto
11600 Air Expressway
Adelanto, CA 92301
Adelanto GIS
Zoning Updated:12.1.2022
CANNABIS ZONES: The City of Adelanto permits and regulates Medicinal and Adult Use Cannabis activities in designated zones. Cannabis activity is permitted in the following zones: Light Manufacturing (LM), Light Manufacturing Cannabis Only (LMCO), Manufacturing Industrial (MI), and Airport Development District (ADD).

LAND USE AND ZONING DISTRICTS
Airport Development District (ADD)
Airport Park (AP)
Business Park (BP)
Commercial (C)
Desert Living (DL-5) (1 du/5 ac)
Desert Living (DL-9) (1 du/9 ac)
Desert Living (DL-2.5) (1 du/2.5 ac)
Light Manufacturing (LM)
Light Manufacturing Cannabis Only
Manufacturing/Industrial (MI)
Mixed Use (MU) (12 - 18 du/ac)
Open Space (OS)
Public Utilities (PU)
Medium Density Residential (R-M12)
Single Family Residential (R-S1)
Single Family Residential (R-S5)
Single Family Residential (R-1)
High Density Residential (R3-30)
Medium Density Residential (R3-8)
Dispensary Zones
General Plan Land Use & Zoning Map
149
HPA, Inc. 12/03/22 pg. 1
Taller Tales (all grown up?)
HPA looks at 42’ clear
We have moved into one of those periods that are invoked in the curse: May you live in interesting times. The interesting issues we will look at in this paper have to do with the new ESFR configurations allowing increased clear height in buildings serviced by ESFR systems. They require some interested analysis between the technology of ESFR and material handling forklift equipment.

To set the stage:

For a period, ESFR systems have been limited to ceiling heights (effectively roof deck heights) of 45’ with a maximum storage height of 40’. That arrangement has led to today’s standard 36’ clear, (and 40’ clear with special roof designs), for buildings with 56’ column spacing. There is a special UL approved system for a 48’ deck height and 43’ top of storage, however, it came with a restriction of 8’ minimum aisle width. Now there are at least 3 others specially listed ESFR sprinklers for 48’ ceilings, all of which accommodate less than 8’ aisles (6’, 5’ and even 4’ aisles).

Recently a new set of tests resulted in FM approved arrangements for both a 50’ and 55’ maximum deck height. These arrangements come with 6’ and 8’ minimum aisle restrictions. An important distinction with all of these 48’ and higher protection schemes is that they are only good for cartooned unexpanded group A plastics. Commodities worst than tis will require some other sort of fire protection system (drop ceiling or in rack sprinklers).

A Quick rule of thumb based on subjective viewpoint
Before we delve into the detail of the issues and surface a few considerations, here are a few gross generalizations you can grab ahold of if you are in a hurry, or head to the last page.

If you bought the largest SUV they make and live in the biggest house on the highest hill in your neighborhood then check out the new 55’ deck height arrangements and consider a column grid spacing of 58’ – 6”. Extra in-rack sprinklers can be implemented if needed to get you around most of the complications for users with VNA material handling equipment.

If you keep to an expense budget, drive a car that gets great gas mileage, and are attracted to value then check out the 48’ deck height UL approved Tyco K25 system and a 56’ column grid. 150
HPA, Inc. 12/03/22 pg. 2
If those two descriptions don’t fit well, or you are the curious type who wants to understand the specifics driving the rules of thumb, the rest of this paper will discuss ESFR, clear heights, racking systems, material handling fork lift equipment and how higher buildings will affect structural designs. It turns out that the restrictions on aisle width have large ramifications. Going higher than 36’ to 40’ clear moves into a realm of giants where different material handling systems may begin to affect decisions.

If you are a user and your company has committed to a specific material handling configuration and you are trying to understand what clear height and column spacing can optimize your operations; give us a call, we need to talk.

ESFR Configurations
There are a range of different ESFR configurations approved by several different codes and testing bodies available for building design today. From a practical point of view the specific approval body may be a moot distinction when the fire suppression contractor applies for permitting. Local jurisdictions will typically approve configurations formally approved by UL or FM even if they haven’t been adopted into the NFPA yet.

This table shows the current range of system configurations likely to be approvable by the local jurisdiction. We can now build ESFR serviced buildings with deck heights up to 55’ to store up to 50’ high.

So, we can go taller and store higher while keeping ESFR sprinklers the primary suppression system.

Let’s look at why we would want to go taller, the compromises that may be involved, and the ultimate value proposition.

First, we will look at rack storage systems and the associated material handling equipment to point out an ironic problem with the taller building ESFR configurations. We will also surface a few structural issues that mean more than incremental cost increases. The HPA bottom line recommendations are on the last page if you just want to skip ahead.

ESFR Design Configurations HPA, Inc.

Max Deck Ht Max Storage Ht Typ. Clear Ht Approved by Aisle restrictions 35' 30' 30' NFPA, FM NA
40' 35' 32'-36' NFPA, FM NA
45' 40' 36'-40' NFPA, FM NA
48' 43' 42' NFPA, UL 8'
48' 43' 42' UL (Tyco) 5'
48' 43' 42' FM (Viking) 6'
50' 45' 44' FM (Viking) 6'
55' 50' 49' FM (Viking) 8'
These are current as of 2/16/20
Each approval is for specific head designs, pressure ratings and number of heads Commodities allowed are consistent across these approved configurations Types of racking allowed are consistent across these approved configurations 151
HPA, Inc. 12/03/22 pg. 3
This diagram illustrates the usual rack storage arrangements in relation to the ESFR requirements and clear height. In earlier white papers on 36’ clear and 40’ clear buildings we showed that going from 32’ clear to 36’ clear had significant advantages for increasing storage capacity for most rack configurations.

We also discussed why going from 36’ to 40’ clear had a less compelling set of advantages but would still make sense for some users.

This iteration of our diagram goes higher to show the ESFR configurations up to the current maximum storage height of 50’.

The advantages of going from 36’ clear and jumping to 42’ clear can be seen in the green shaded pallet layers. Going from 36’ to 40’ gets one extra pallet layer for the 72” pallet arrangement. Going to 42’ clear also adds an extra layer for the 64” and 56” pallet arrangements. There are also many users today that can configure pallet or case racking flexibly to take advantage of any incremental increase in clear height. There appears to be little advantage to a pure pallet rack operation to go to a 45’ clear condition. The next level that provides a significant advantage would be the 50’ clear condition.

While this diagram establishes the general capacity advantages of jumping to 42’ clear, there are a number of correlated issues regarding material handling equipment that must be looked at. 152
HPA, Inc. 12/03/22 pg. 4
Forklift Equipment and Aisle Widths
Most rack storage today in large distribution centers is serviced by reach fork trucks. These typically fall under the designation of narrow aisle forklifts (NA). They can work effectively in five to six level rack arrangements but up at that sixth level and higher they are maxing out their capabilities. In a 36’ to 40’ clear building they are usually configured with a few extra battery and mast options to pick the top rack level. The associated aisle width with this augmented equipment grows from around 8’-6” in a 32’ clear building to about 10’ as you get to 40’ clear buildings. Lift manufacturers will tell you these fork trucks can make picks at higher levels, but understand their utility is limited on high picks by weight and speed.

Some 36’ to 40’ buildings are housing racking systems that use a different kind of material handling equipment. Sometimes called swing reach trucks, transtackers, or order pickers, these fork trucks don’t turn in an aisle to make a pick. They have forks that extend perpendicular to the line of travel or that rotate. Generally, the driver moves up with the forks to the level of the pick. These are generally classified as very narrow aisle equipment (VNA). They operate in a range of aisle widths from 4’-8” to just over 6’.

This equipment is designed for picking higher than the reach forklifts. They can be productive over the 5 levels a reach fork truck excels in. The downside is that VNA equipment is much more expensive than NA equipment. Today, most distribution centers are using NA equipment with single selective rack. That has worked out since the ESFR maximum heights were within the capability of NA equipment. Well, until now that is…
The Problem
Now buildings designed to the new ESFR approvals facilitating clear heights of 42’, 44’, and 49’ will be moving outside the effective height range of the NA equipment. Today, VNA equipment is the natural approach to fully utilizing a building that is over 40’ clear and this is the fulcrum of the issue. The higher buildings are most effectively serviced by VNA equipment but the ESFR approvals restrict the smaller aisle widths associated with the VNA equipment. There are available protection schemes for less than 8’ aisles, especially under max. 48’ ceilings. 50’ and 55’ ceilings can accommodate 6’ aisles.

There are now two exceptions. UL has approved a Tyco manufactured K-25 head configuration for a deck height of 48’, storage height of 43’, and minimum aisles of 60”. FM Global has approved a Viking K28.0 head for a deck height of 50’, storage height of 45’ and minimum aisles of 72”.

Up front we indicated that if you are into bigger is better that you can build your 55’ tall building and lease it too. It does require a bit of a hack for VNA users though.

If, on the other hand, you are the more value-oriented person we mentioned but still trying to get ahead of the pack, The UL listed 48’ high building will accommodate almost all types of NA and VNA equipment in appropriate aisle widths without any in rack sprinklers up to a storage height of 43’. The FM listed 50’ high building with it’s 6’ aisle will accommodate some types of VNA installations.

Column Grids
We have circled around ESFR configuration heights and aisle widths of NA and VNA material handling equipment to land in one of our favorite topics: column grid dimensions. The 56’ column bay promoted by HPA has become the industry standard for building at 36’ and 40’ clear because it accommodates 153
HPA, Inc. 12/03/22 pg. 5
many NA rack layout and VNA rack layouts with minimum inefficiency. How does this bay dimension accommodate the increased likelihood of VNA equipment in a building 42’ clear and higher? The illustration below shows a NA reach fork truck in a typical rack aisle. If we assume that pallet sizes are relatively standard at 4’ and that we stay with the NFPA minimum flu requirement of 6” then our only variable to optimizing a column bay for the rack layout is aisle width.

This illustration shows a layout with three rack aisles and single selective racks between columns. This arrangement is used in most distribution centers today. A fully optimized layout would have 6 rows of 4’ pallets, three aisles of a specified width, two 6” flue spaces, and two flue spaces that accommodated the structural columns themselves. In keeping with optimizing with minimum dimensions, the columns are generally 10” tubes and adding 1” clearance means calculating 6” of space on each side of the bay where the column occurs.
154
HPA, Inc. 12/03/22 pg. 6
For this three-aisle arrangement and a 56’ column bay the resulting aisle width is 10’. This is a very good aisle width for most NA equipment picking up to a 36’ clear building. But when the clear height goes up to 40’ or higher the narrow aisle reach fork is really at its limit. One reach fork truck manufacturer has a configuration set up for these heights with criteria for a 10’ 4”. Another major forklift manufacturer says the aisle should be 118” (just under 10’) when picking the maximum rated height with their equipment of about 36’ pick height. There are some users that prefer an even larger aisle, seeing it as increasing operational speed. There are specifications out there from these users for 57’ to 58’ bays.

Different lift manufacturers publish different specifications on aisle widths and pick heights, especially in the VNA lines of equipment. VNA equipment is much more expensive and requires more sophistication to operate effectively. Many manufacturers have the capability to customize this equipment for varying aisle widths and pick heights. One major manufacturer can deliver VNA equipment for aisles ranging from 66” to 74”.

On the following page, we have created a table that calculates several column grid spacing alternatives based on varying aisle widths and number of aisles between columns. 155
HPA, Inc. 12/03/22 pg. 7
This table indicates that the optimum VNA aisle width in a 56’ bay spacing would be 64”. There are several manufacturers with this specification. If we go to the minimum aisle width allowed in the new ESFR Tyco UL approved 48’ deck configuration, we see it is also accommodated with some inefficiency in a 56’ bay. The FM approved system for 50’ high roof decks requires a 6’ minimum aisle and it would not fit well in a 56’ bay.

Rack Aisle to Column Spacing Comparisons 1/6/2020 HPA, Inc.

Palletized Racking Configurations
inches feet Two-aisle spacing Three-aisle spacing Four-aisle spacing Standard Aisle (Counter Balance) 144 in 12 288 in 432 in 576 in Flue 6 in 18 in 24 in 30 in
Pallet 48 in 192 in 288 in 384 in
498 in 744 in 990 in
Industry Norm 52' 41.5 ft 62 ft 82.50 ft
inches feet Two-aisle spacing Three-aisle spacing Four-aisle spacing NA Aisle (Reach Truck) 104 in 8.67 208 in 312 in 416 in Flue 6 in 18 in 24 in 30 in
Pallet 48 in 192 in 288 in 384 in
418 in 624 in 830 in
Industry Norm 52' 34.83 ft 52 ft 69.17 ft
inches feet Two-aisle spacing Three-aisle spacing Four-aisle spacing NA Aisle ( High Pick Reach Truck) 118 in 9.83 236 in 354 in 472 in Flue 6 in 18 in 24 in 30 in
Pallet 48 in 192 in 288 in 384 in
446 in 666 in 886 in
Industry Norm 56' 37.17 ft 55.5 ft 73.83 ft
inches feet Two-aisle spacing Three-aisle spacing Four-aisle spacing NA Aisle (42' High Pick Reach Truck) 126 in 10.50 252 in 378 in 504 in Flue 6 in 18 in 24 in 30 in
Pallet 48 in 192 in 288 in 384 in
462 in 690 in 918 in

38.50 ft 57.5 ft 76.50 ft
inches feet Two-aisle spacing Three-aisle spacing Four-aisle spacing VNA Aisle 56' optimum 64 in 5.33 128 in 192 in 256 in
Flue 6 in 18 in 24 in 30 in
Pallet 48 in 192 in 288 in 384 in
338 in 504 in 670 in

28.17 ft 42 ft 55.83 ft
inches feet Two-aisle spacing Three-aisle spacing Four-aisle spacing VNA Aisle Tyco UL Variation 60 in 5 120 in 180 in 240 in Flue 6 in 18 in 24 in 30 in
Pallet 48 in 192 in 288 in 384 in
330 in 492 in 654 in
Industry Norm 56' 27.50 ft 41 ft 54.50 ft
inches feet Two-aisle spacing Three-aisle spacing Four-aisle spacing VNA Aisle Viking FM Variation 72 in 6 144 in 216 in 288 in Flue 6 in 18 in 24 in 30 in
Pallet 48 in 192 in 288 in 384 in
354 in 528 in 702 in

29.50 ft 44 ft 58.50 ft
inches feet Two-aisle spacing Three-aisle spacing Four-aisle spacing VNA Aisle Narrow Variation 56 in 4.67 112 in 168 in 224 in Flue 6 in 18 in 24 in 30 in
Pallet 48 in 192 in 288 in 384 in
322 in 480 in 638 in

26.83 ft 40 ft 53.17 ft
156
HPA, Inc. 12/03/22 pg. 8
All VNA equipment is not created equal, however. Some equipment specifies aisles closer to 6’ than 5’.

This table says that as the aisle moves above 64”, the layout no longer fits neatly between columns and some rack positions will be lost to column locations. If optimization on a 6’ aisle was desired, for example, the column bay would be 58’ 6”’.

These calculations are based on optimizing to minimum requirements. Some operations, for example, may require larger flu spaces than NFPA requires as part of their standards. Some may specify a larger aisle for their NA reach trucks for ease of operation. The 56’ bay spacing accommodates both NA and VNA layouts well and remains our recommendation on buildings above 32’ clear up to 40’ clear. A 40’ clear building is right at the gray zone where a 56’ bay will work well for many users but there will be some who ask for a 57’ or 58’ bay. Going over 40’ clear our recommendation would be to use 58’ bays.

Structural Gotcha’s
There are problems with just adding 3’ to 10’ of concrete into the height of the tilt up panels to estimate increased construction cost. The current designs for 40’ clear buildings are pushing against the incremental panel thickness and frame adjustments that have been made as we have gone from 30’ clear to 40’ clear. The new taller buildings will have a few challenges that are likely to make cost increases more than just incremental.

Panels will be getting thicker or will add pilasters.

The extent of the increase will depend on the local seismic factor. The 40’ clear buildings have maxed out the 10” to 11” flat panels. We do have some tricks to mitigate this with roof designs, but there will be additional costs overall required.

Slab reinforcing will become a standard requirement
There is an ongoing discussion on the need/wisdom of reinforcing the slab in 36’ to 40’ clear buildings.

Going taller will tilt the equations toward reinforcing. The issue isn’t carrying additional weight in the rack legs, it’s in the increased height of the racks that need to be tied into the slab for the seismic overturning forces. This lateral force pulls at the slab and requires it to act structurally instead of just transmitting a downward force. As with roof configurations and increasing panel thickness, we have some tricks with reinforcing approaches that will mitigate the costs. But if you were leaning to unreinforced slabs in your current buildings, start pricing it into these taller buildings.

Building clear height, pallet weight, and seismicity play a critical role in determining the slab thickness and reinforcing. You should consult with your structural engineer to determine what is right for your site. Below is a chart to help determine how thick slab is needed to support the desired pallet weight for a 40' clear building. A table is provided to correlate the results to buildings with different clear height.

For example, for a 40' clear building with a seismicity of SDS=1.0g, a 7" slab can support a pallet weight of 2712lbs. A building with 50' clear and SDS=0.8g, a 10" slab can support 6812lbs adjusted with the 0.51 adjustment factor.
157
HPA, Inc. 12/03/22 pg. 9
Sloping Slabs
It has become common practice in the western US to slop the slabs of large buildings at .5% to minimize grading costs. Think about an 800,000-sf building, 600’ wide by 1,320’ long, running parallel to the street it fronts on. That street is going to be at about 2% minimum slope to drain water. In that case, over the 1,320’ length of the building, the street changes elevation by something like 26’. If the building slopes the same direction at .5% slope its finish floor changes over 6’ in elevation, minimizing grading work.

The finish floor changing over 6’ in elevation sounds pretty drastic, put in fact you drive by these buildings all the time. You cannot tell the difference in a sloped slab or a non-sloped slab without full survey equipment. Sloped slabs have been standard practice in large buildings for over 25 years and there are many millions of square feet in existence. Some have super-flat floors and are serviced by wire guided lift equipment. The FF-FL numbers used to specify slabs are independent of the overall slab slope.

That’s correct, a sloped slab may also be a ‘super-flat’ slab.

Having said all that, HPA is going to recommend that you should not slope the slabs on these taller buildings. While there is no real technical problem, there is a perception problem. Material handling equipment manufacturers have a difficult time getting their head around the practice of operating on a sloped slab even if their equipment is already in successful use in such a building. The issue gets increasingly sensitive as the racking gets taller and tolerances get tighter.

This means that if you are factoring in grading savings from a sloped slab into estimated construction costs on a building 40’ clear or higher, you may want to reconsider. The savings ranges broadly based on actual sites and buildings, but on some specific situations it can rise into seven figures. HPA continues to recommend using .5% sloped slabs in buildings under 40’ clear where a cost savings in grading results. 158
HPA, Inc. 12/03/22 pg. 10
HPA bottom line recommendations:

Difference between structural clear height and maximum storage height? ESFRs require 36” clearance from deflector to top of storage. The sprinkler head is 12” to 14” below roof deck (maximum 18”). Top of product must be no closer than 4’ below the bottom of deck. Additionally, 12” should be provided from the top of product to the bottom of trusses.

There are several 48’ listed ESFRs that accommodate 6’, 5’ and even 4’ aisles. A building with a 48’ maximum deck height and a 42’ clear height can use the new ESFR configurations with the Tyco UL approval, which has a 5’ minimum aisle width requirement. Buildings with a 50’ maximum deck height and a 44’ clear height can use the FM approved sprinklers (e.g., K22s, K25s, K28s). 40’ clear buildings can work without special roof designs or interior drains. 42” clear building can work with reduced roof slope and tapered joists in first bay.

A building with a 55’ deck height and 50’ clear is not as flexible today as it might sound but it can be made to work for VNA equipment with additional sprinkler configurations. There are two options here, one requires 8’ min. aisles, the other 6’ min. aisles. Both are ceiling-only protection schemes from FM Global.

A 56’ column bay is still the most efficient solution going over 32’ and up to 40’ clear unless the user’s operational criteria are known ahead of design.

For buildings above 40’ clear a 58’ structural bay should be considered.

It is time to stop sloping slabs and to start reinforcing them in buildings 40’ clear and higher. This will raise grading costs on some sites with significant topography.

Be aware ESFR systems cannot protect anything and everything. If you’re over 40’ maximum interior roof height, all that can be protected with ceiling only ESFR sprinkler systems is the standard cartoned unexpanded Group A plastic commodity. Commodities worse than this (e.g., consisting of exposed and/or expanded Group A plastics) will require additional fire protection. 159
RESOLUTION NO. P-23-14

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ADELANTO RECOMMENDING

TO THE CITY COUNCIL APPROVAL OF A GENERAL PLAN AMENDMENT TO AMEND THE ADELANTO NORTH 2035 COMPREHENSIVE SUSTAINABLE PLAN TABLE LC-2 NON-RESIDENTIAL INTENSITY AND HEIGHT STANDARDS TO REVISE THE MAXIMUM HEIGHT FROM 50’ TO 55’ IN THE LIGHT MANUFACTURING (LM/LMCO) AND AIRPORT DEVELOPMENT (ADD) ZONES.

WHEREAS, the City of Adelanto Planning Commission has considered the application to propose a General Plan Amendment that will amend the Adelanto North 2035 Comprehensive Sustainable Plan Table LC-2 Non-Residential Intensity and Height Standards to revise the maximum height from 50’ to 55’ in the LM/LMCO and ADD Zones.

WHEREAS, the City of Adelanto’s ADD and LM/LMCO Zones are intended to have warehousing and manufacturing uses; and
WHEREAS, the proposed code amendment will be consistent and harmonious with the zone in which it is to be located and will be in general conformity to the City of Adelanto General Plan design guidelines and policies; and

WHEREAS, by amending these specific uses and improving the consistency of the information provided in the Citywide Zoning Code, City staff will be able to provide a consistent interpretation of allowable height limits in the Airport Development District (ADD) and Light Manufacturing / Light Manufacturing Cannabis Only (LM/LMCO) Zones; and
WHEREAS, the Planning Commission conducted a duly noticed public hearing June 21, 2023 concerning the prospective recommendation set forth herein at which evidence, both written and oral, was presented.

NOW, THEREFORE, the City Council of the City of Adelanto hereby resolves:

SECTION 1.

ENVIRONMENTAL REVIEW
Staff has conducted an environmental review and determined that the proposed amendment is exempt from the provisions the California Environmental Quality Act pursuant to Section 15061(b)(3) of the State Guidelines to implement the California Environmental Quality Act (CEQA), which states that the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question, the proposed General Plan Amendment, may have a significant effect on the environment, the activity is not subject to CEQA. 160
RESOLUTION NO. P-23-14

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SECTION 2.

FINDINGS
The Planning Commission has reviewed the proposed General Plan Amendment application in accordance with the standards and principles stated in Section

17.115.040 of the Adelanto Zoning Code, and finds that the proposed use is consistent with the objectives of the Zoning Code and the Adelanto General Plan by the following:
(a) The General Plan Amendment is consistent with other development uses as detailed in Article 17 of the Adelanto Zoning Code. The proposed uses were reviewed by staff using the current Zoning Code. The General Plan Amendment promotes the public health, safety and welfare of the community by allowing uses that provide a thorough and efficient level of service to residents and developers seeking to develop specific use projects on local parcels. (b) The General Plan Amendment is consistent with the goals, policies, and objectives of the General Plan. The General Plan Amendment will meet Policy

3.1 and 3.2 of the General Plan Land Use Element, in that the amendment will promote attractive warehousing and manufacturing uses that will meet the local demand for products and services and encourage a balanced development in the Airport Development and Light Manufacturing Zones.
(c) The General Plan Amendment will contribute to the General Health, Safety, and Welfare of the City of Adelanto and its residents.
(d) The General Plan Amendment will not adversely affect surrounding properties if proper conditions of approval are implemented.
(e) As noted in finding (a), the amendment will meet the current development standards for the City of Adelanto.

SECTION 3.

Based upon the findings contained in this Resolution and on all other written and oral evidence in the record, the Planning Commission hereby recommends City Council approval of the General Plan Amendment based on the amendment’s ability to meet the findings stated above and recommends approval of the amendment of Table LC-2 in the General Plan, modifying the height limits to the Airport Development District and Light Manufacturing Zones to read as follows:
161
RESOLUTION NO. P-23-14

Page 3 ends

Proposed Amendment
(Changes are shown in Bold Underlined or strikethrough text) Table LC-2 Non-Residential Intensity and Height Standards Non-Residential Designations
Maximum Intensity
Floor-Area Ratio (FAR)
Maximum Height
Story Feet
Business Park (BP) 0.75 FAR 3 stories 50 feet
Light Manufacturing (LM) 0.60 FAR 3 stories 50 55 ft.

Manufacturing/Industrial (MI) - Industrial or
Manufacturing Uses 0.60 FAR 2 stories 30 feet
Manufacturing/Industrial (MI) – Correctional
Facilities 0.60 FAR 4 stories 60 feet
Airport Development District (ADD) 0.60 FAR 2 stories 50 55 ft.

Mixed Use 0.45 FAR 4 stories N/A
PASSED, APPROVED AND ADOPTED by the Planning Commission this _21___ h day of June,
2023.
___________________________________
Chris Waggener
Chairman of the Planning Commission
___________________________________
Nyeka Allen
Secretary to the Planning Commission
I, Nyeka Allen, Planning Secretary for the Planning Commission of the City of Adelanto, California, do hereby certify that the foregoing Resolution No. P-23-14___ was duly and regularly adopted at a regular meeting of the Planning Commission of the City of Adelanto on the 21___ day of June__ 2023, by the following vote, to-wit:
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RESOLUTION NO. P-23-14

Page 4 ends

AYES: Chair Waggener, Vice-chair Delgado, Commissioners Brandt, Ferretiz, Rubalcava
NOES: none
ABSENT: none
ABSTAIN: none
IN WITNESS WHEREOF, I hereunto set my hand and affix the official seal of the City of Adelanto on the _21__ day of _June _, 2023.
___________________________________
Nyeka Allen
Secretary to the Planning Commission
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ATTACHMENT D
COUNCIL RESOLUTION NO. 23-65

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ADELANTO, COUNTY OF SAN BERNARDINO, CALIFORNIA APPROVING GPA 23-01 IN THE CITY OF

ADELANTO, CALIFORNIA AND MAKING FINDINGS IN SUPPORT THEREOF WHEREAS, the applicant, the City of Adelanto, has initiated the filing of a General Plan Amendment No. 23-01. The project is a proposal to amend the Adelanto North 2035 Comprehensive Sustainable Plan TABLE LC-2 Non-Residential Intensity and Height Standards to revise the maximum height from 50’ to 55’in the Light Manufacturing (LM/LMCO) and Airport Development (ADD) zones; and
WHEREAS, the City of Adelanto, as lead agency, determined that the proposed General Plan Amendment 23-01 is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b) (3); and
WHEREAS, . the General Plan, staff report, and the environmental determination is on file and available through the Development Services Department at Adelanto City Hall.; and WHEREAS, the CEQA Exemption reflects the independent judgment and analysis of the City Council of the City of Adelanto and is deemed adequate for purposes of making decisions on the merits of the proposed General Plan Amendment 23-01; and The Adelanto City Council finds and determines that the Project would not have a significant effect on the environment; and WHEREAS, on June 21, 2023, the Planning Commission conducted a regularly scheduled and legally noticed public hearing for General Plan Amendment No. 23-01, and recommended approval of the project after considering public testimony and accompanying documents; and WHEREAS, all legal prerequisites for the adoption of this resolution have occurred; Proposed Amendment(Changes are shown in Bold Underlined or strikethrough text) Table LC-2 Non-Residential Intensity and Height Standards Non-Residential Designations
Maximum Intensity
Floor-Area Ratio (FAR)
Maximum Height
Story Feet
Business Park (BP) 0.75 FAR 3 stories 50 feet
Light Manufacturing (LM) 0.60 FAR 3 stories 50 55 ft.

Mixed Use 0.45 FAR 4 stories N/A
164

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ADELANTO DOES RESOLVE AS FOLLOWS:

SECTION 1. The above recitals are all true and correct.

SECTION 2. The City Council has reviewed and considered the staff report and accompanying materials prior to taking action on the proposed General Plan Amendment No. 23-

01. The City Council further finds that the City Council’s determinations reflect the independent judgment of the City Council.

SECTION 3. The City Council hereby finds and determines that General Plan Amendment No. 23-01, which evaluates the potential effects on the physical environment of the proposed Project and its associated discretionary approvals and determines that the project would not have a significant effect on the environment.

SECTION 4. The City Council has reviewed the proposed General Plan Amendment application in accordance with the standards and principles stated in Section 17.110.30 of the Adelanto Zoning Code, and finds that the proposed use is consistent with the objectives of the Zoning Code and the Adelanto General Plan by the following:
(a) The General Plan Amendment is consistent with other development uses as detailed in Article 17 of the Adelanto Zoning Code. The proposed uses were reviewed by staff using the current Zoning Code. The General Plan Amendment promotes the public health, safety and welfare of the community by allowing uses that provide a thorough and efficient level of service to residents and developers seeking to develop specific use projects on local parcels. (b) The General Plan Amendment is consistent with the goals, policies, and objectives of the General Plan. The General Plan Amendment will meet Policy 3.1 and 3.2 of the General Plan Land Use Element, in that the amendment will promote attractive warehousing and manufacturing uses that will meet the local demand for products and services and encourage a balanced development in the Airport Development and Light Manufacturing Zones.
(c) The General Plan Amendment will not conflict with provisions of the Zoning Code, subdivision regulations, or any applicable specific plan SECTION 5. For the foregoing reasons, the City Council hereby adopts Resolution 23-65, recommending that City Council approve, General Plan Amendment No. GPA 23-01 (GPA), based on the findings. The General Plan Amendment and all documents and other materials that constitute the record of its proceedings, will be stored at City of Adelanto Hall at the under the custody of City of Adelanto.
165
SECTION 6. The Mayor shall sign this Resolution, and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

PASSED, APPROVED, and ADOPTED by the City Council this 9th day of August, 2023 by the City of Adelanto.
______________________________
Gabriel Reyes, Mayor
______________________________
Brenda Lopez, City Clerk
166
I , Brenda Lopez, City Clerk of the City of Adelanto, California, do hereby certify that the foregoing General Plan Amendment was duly and regularly adopted at a regular meeting of the City Council of the City of Adelanto on this 9th day of August, 2023, be the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ADELANTO,

COUNTY OF SAN BERNARDINO, CALIFORNIA, AMENDING THE ADELANTO NORTH 2035 COMPREHENSIVE SUSTAINABLE PLAN TABLE LC-2 NONRESIDENTIAL INTENSITY AND HEIGHT STANDARDS TO REVISE THE MAXIMUM HEIGHT FROM 50’ TO 55’ IN THE LIGHT MANUFACTURING (LM/LMCO) AND AIRPORT DEVELOPMENT (ADD) ZONES.

WHEREAS, on August 28, 2001, the City Council adopted the General Plan Update for the City of Adelanto (“City”); and
WHEREAS, in 2014, the City Council adopted the Adelanto North 2035 Sustainable Plan; and
WHEREAS, the Adelanto Planning Commission, after a duly noticed public hearing held on June 21, 2023 adopted Resolution No. P-23-14 recommending that the City Council Adopt Ordinance No. 644, approving General Plan Amendment No. GPA 23-01.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ADELANTO DOES ORDAIN AS FOLLOWS:

SECTION 1. The above recitals are true and correct and incorporated herein.

SECTION 2. The City Council finds that pursuant to the California Environmental Quality Act (“CEQA”) and the State CEQA Guidelines, no further environmental review is required prior to the adoption of the proposed amendments to the Adelanto General Plan Table LC-2 Non-Residential Intensity and Height Standards.

Specifically, the current General Plan Amendment application is exempt from further environmental review pursuant to Section 15061(b)(3) of the State Guidelines to implement CEQA, which states that the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment, such is the case with GPA 23-01, the activity is not subject to CEQA.

Further, the City Council finds that State CEQA guidelines Section 15378(b)(5) exempts organizational and administrative activities of governments that will not result in physical environmental impacts.
168
ORDINANCE No. 644
SECTION 3. Table LC-2 is amended as follows:

Mixed Use 0.45 FAR 4 stories N/A
SECTION 4. The City Council has reviewed the proposed General Plan Amendment application in accordance with the standards and principles stated in Section 17.115.040 of the Adelanto Zoning Code, and finds that the proposed use is consistent with the objectives of the Zoning Code and the Adelanto General Plan by the following:
(a) The General Plan Amendment is consistent with the goals, policies, and objectives of the General Plan. The General Plan Amendment will meet Policy 3.1 and 3.2 of the General Plan Land Use Element, in that the amendment will promote attractive warehousing and manufacturing uses that will meet the local demand for products and services and encourage a balanced development in the Airport Development and Light Manufacturing Zones.
(b) The General is consistent with other development uses as detailed in Article 17 of the Adelanto Zoning Code. The proposed uses were reviewed by staff using the current Zoning Code. The General Plan Amendment promotes the public health, safety and welfare of the community by allowing uses that provide a thorough and efficient level of service to residents and developers seeking to develop specific use projects on local parcels.
169
ORDINANCE No. 644
(c) The General Plan Amendment will not conflict with provisions of the Zoning Code, subdivision regulations, or any applicable specific plan
SECTION 5. The City Council directs staff to prepare and file a Notice of Exemption (“NOE”) with the Clerk of the Board of Supervisors for the County of San Bernardino within five (5) working days of the passage and adoption of this Ordinance.

SECTION 6. The documents and materials that constitute the record of proceedings on which these findings are based are located at the Development Services Department of the City of Adelanto, Adelanto City Hall, 11600 Air Expressway, Adelanto, CA 92301.

SECTION 7. If any section or provision of this Ordinance is for any reason held to be invalid, unconstitutional, illegal, or unenforceable by any court of competent jurisdiction, or contravened by reason of any preemptive legislation, then such section or provision shall be severed and shall be inoperative, and the remainder of this Ordinance shall remain in full force and effect.

SECTION 8. The Mayor shall sign and the City Clerk shall certify passage and adoption of this Ordinance, and the City Clerk shall cause the same to be published and posted pursuant to the provisions of law in this regard, and this Ordinance shall take effect 30 days after its final passage.

PASSED, APPROVED, and ADOPTED this _9th__ day of _August__, 2023. ______________________________
Gabriel Reyes, Mayor
___________________________________
Brenda Lopez, CMC, City Clerk
APPROVED AS TO FORM:
___________________________________
City Attorney
170
ORDINANCE No. 644
I, Brenda Lopez, City Clerk of the City of Adelanto, California, do hereby certify that the foregoing Ordinance No. 644 was duly introduced for first reading on the 9th day of August , 2023 and adopted at a regular meeting of the City Council of the City of Adelanto on this day 9th day of August, 2023, by the following voter, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF, I hereunto set my hand and affix the official seal of the City of Adelanto on this 9th day of August , 2023 _______________________________
Brenda Lopez, CMC, City Clerk
171

CITY COUNCIL AGENDA REPORT
| A D E L A N T O , C A L I F O R N I A 9 2 3 0 1
DATE: August 9, 2023
TO: Honorable Mayor and City Council Members
FROM: Jessie Flores, City Manager, Angel Castellanos, Director of Finance SUBJECT: CONSIDERATION OF AMENDMENT NO.4 TO THE PROFESSIONAL CONSULTANT

SERVICES AGREEMENT WITH IDEATE CALIFORNIA TO EXPAND THE SCOPE OF SERVICES, EXTEND THE CONTRACT TERM TWELVE MONTHS (JULY 2024).

STAFF RECOMMENDATION:

Staff recommendsthat the City Council approve Amendment No. 4 to the Professional Consultant Services Agreement with IDEATE California to extend Section 3.1.2 Term on the attached Agreement for twelve (12) months with an increased compensation not-to-exceed ninety thousand dollars ($90,000). Consultant will continue the scope of services to include development of an Energy Master Plan, maintenance and expansion of the infrastructure including a water treatment plant and develop an Urban Forestry Master Plan, include overview of hydrothermal-energy plan and potential recycle water utilization plan for power generation.

Consultant’s total compensation excludes authorized reimbursements.

BACKGROUND:

On September 22, 2021, the City Manager entered into a Professional Consultant Services Agreement (“Agreement”) with IDEATE California to provide professional economic development consulting services through January 15, 2022, with the ability to authorize extra work where needed, for the amount not-to-exceed thirty ($30,000). The approved contract provided that IDEATE California would perform the services identified and add additional services as needed:
• Increase Energy capacity by:
o Identifying existing load capacity issues and load growth needs and making recommendations to the City of Adelanto;
o Work with So Cal Edison and Edison International, along with their statewide and local representatives, to increase available electricity for the City, its residents and commercial customers; and
o Identify alternate strategies to increase load and, as necessary, engage in most cost effective strategies:
▪ Community Choice Aggregation
▪ Providers- Lancaster
▪ Imperial Irrigation District
▪ Nevada Energy
▪ Direct Access
▪ Micro-Grids
172
• Expanding Energy Infrastructure
o Identify long term opportunities for the City
▪ Municipalization
▪ Irrigation district
▪ Micro-Grids/Virtual Power Plan
o Develop implementation plans, locally and statewide. Also, develop an RFP for MicroGrid.
• Economic Development
o Work with the City management to continue to identify economic opportunities, included but not limited to:
▪ Broadband
▪ Workforce Investment
▪ CDFI Expansion/Community Development Centers
▪ General Business Development
Currently, the City wishes to amend the agreement with IDEATE California to amend the Master Agreement to expand the General Scope of Services, extend the term, increase compensation and limit reimbursement for expenses. The General Scope of Services will expand to include:
• 1) expansion of the City’s Energy Master Plan
• 2) maintenance and expansion of the infrastructure including the water treatment plant
• 3) develop an Urban Forestry Plan that includes mitigation of Joshua Trees • 4) Assist in review of hydrothermal energy generation • 5) Evaluate potential recycle water user for power generation

The Fourth Amendment will extend the Term of the Agreement by twelve (12) months and shall commence on January 17, 2023 to July 16, 2024.

There are no amendments to the hourly rate of two hundred fifty ($250)/hr and not-to-exceed twenty (20) hours a month. Services performed at an hourly rate will count towards the monthly not-to-exceed amount. The monthly not-to-exceed amount will increase from Amendment No. 3 to Seven Thousand Five Hundred dollars ($7,500). The total amendment compensation not-toexceed amount shall increase to ninety thousand dollars ($90,000) without the written approval of the City Council or City Manager as applicable. Extra work may be authorized, as described in the Master Agreement, and if authorized, will be compensated at the rates and manner set forth in the Master Agreement.

Consultant shall not receive reimbursement for any travel and expenses unless prior written authorization is provided by City Manager and the amount shall not exceed One Thousand dollars ($1,000) a month. The Consultant’s total compensation excludes authorized reimbursements.

FISCAL IMPACT:

For Fiscal year 2024, the net cost of the Amendment No. 4 is $90,000, plus reimbursements, and is will be included in the annual budget. $45,000 will be included as a general fund impact and $45,000 will be included as an APUA impact.
173
ATTACHMENTS:

1. Fourth Amendment to Professional Consultant Service Agreement

2. Exhibit “A” Master Agreement

3. First Amendment

4. Second Amendment

5. Third Amendment

3. 2023-2024 Scope of Work
174
1 20232

SECOND FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (Engagement: Economic Development Consulting Services)
(Parties: City of Adelanto and IDEATE California)
THIS SECOND FOURTH AMENDMENT (hereinafter, “Fourth Second Amendment”) to that certain agreement entitled “Professional Services Agreement”, dated September 22, 2021 (hereinafter, “Master Agreement”), is hereby made and entered into this 26th 12th day of OctoberJuly, 20232 (hereinafter, “Effective Date”), by and between CITY OF ADELANTO, a municipal corporation (hereinafter, “City”) and IDEATE CALIFORNIA (hereinafter, “Consultant”). For purposes of this Second Fourth Amendment, the capitalized term “Parties” shall be a collective reference to both City and Consultant. The capitalized term “Party” may refer to either City or Consultant interchangeably, as appropriate.

RECITALS
This Second Fourth Amendment is made and entered into with respect to the following facts:

WHEREAS, on September 22, 2021, the Parties executed and entered into the Master Agreement for Consultant to provide economic development consulting services; and WHEREAS, the Master Agreement was later amended by way of a first amendment (hereinafter “First Amendment”), and approved by the City Council of the City of Adelanto (“City Council”) at its Regular Meeting of February 9, 2022, to expand the general Scope of Services, extend the Term, and to increase the compensation and limit reimbursement for Expenses; and WHEREAS, the Master Agreement was later amended by way of a second amendment (hereinafter “Second Amendment”), and approved by the City Council of the City of Adelanto (“City Council”) at its Regular Meeting of October 12, 2022, to expand the general Scope of Services, extend the Term, and to increase the compensation and limit reimbursement for Expenses; and WHEREAS, the Master Agreement was later amended by way of a third amendment (hereinafter “Third Amendment”), and approved by the City Council of the City of Adelanto (“City Council”) at its Regular Meeting of March 22, 2023, to expand the general Scope of Services, extend the Term, and to increase the compensation and limit reimbursement for Expenses; and WHEREAS, for purposes of this Second Fourth Amendment, the Master Agreement as amended by way of the First, Second and Third Amendment, may be referred to collectively as the “Master Agreement.” The Master Agreement is attached and incorporated hereto as Exhibit “A”; and
WHEREAS, the Parties now wish to further modify the Scope of Services, extend the Term, and further limit the reimbursement for expenses; and WHEREAS, under the terms of the Master Agreement, City agreed to pay Consultant a total Not-to-Exceed Sum of ONE HUNDRED THIRTY FIVE THOUSAND DOLLARS F o r m a t t e d
...
175
2 ($13575,000) for all work contemplated under the Master Agreement (hereinafter, “Not-to-Exceed Sum”); and
WHEREAS, the Parties wish to increase the total Not-to-Exceed Sum of ONE HUNDRED THIRTY FIVE SEVENTY-FIVE THOUSAND DOLLARS ($13575,000) by THIRTY NINETY THOUSAND DOLLARS ($930,000), for a new total Not-to-Exceed Sum of TWO HUNDRED TWENTY FIVE THOUSAND DOLLARS ($225,000) to cover the extended term of the Agreement.

NOW, THEREFORE, in consideration of the mutual agreements contained herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and intending to be legally bound hereby, the Parties agree as follows:

SECTION 1. Section 3.1.1 (GENERAL SCOPE OF SERVICES) of the Master Agreement is hereby amended to expand the scope of Services to include the development of an Energy Master Plan, maintenance and expansion of the infrastructure, including a water treatment plant, and development of an Urban Forestry Master Plan.

SECTION 2. Section 3.1.2 (TERM) of the Master Agreement is further amended to extend the Term of the Agreement for an additional six twelve (126) months commencing as of July July 17, 20232 through January July 16, 20243.

SECTION 3. Section 3.3.1 (COMPENSATION) of the Master Agreement is hereby amended in its entirety to read as follows:

Consultant shall receive compensation, excluding authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “B” which is attached and incorporated hereto. The total compensation shall not exceed a monthly not-to-exceed amount of Seven Thousand Five Hundred Dollars ($7,500) (hereinafter “Monthly Not-to-Exceed”) for a total not-to-exceed compensation of Two Hundred Twenty Five Thousand Dollars ($225,000) (hereinafter “Total Compensation”).

SECTION 4. Section 3.3.3 (REIMBURSEMENT FOR EXPENSES) of the Master Agreement is hereby amended in its entirety to read as follows” Consultant shall not receive reimbursement for any travel expenses unless prior written authorization is provided by City Manager. Reimbursement for any travel expenses shall not exceed a monthly not-to-exceed amount of One Thousand dollars ($1,000).

SECTION 5. Except as otherwise set forth in this Second Fourth Amendment, the Master Agreement as previously amended by way of the First, Second and Third Amendment shall remain binding, controlling, and in full force and effect. Section 3.6.6 of the Master Agreement notwithstanding, this Second Amendment together with the Master Agreement and the First, Second and Third Amendment, shall constitute the entire, complete, final, and exclusive expression of the Parties with respect to the matters addressed in both documents. In the event of a conflict or inconsistency between the provisions of this Second Fourth Amendment, including any and all attachments to this Second Fourth Amendment and the provisions of the Master Agreement or the First, Second and Third Amendment, the provisions of the Second Fourth Amendment shall govern and control but only to the extent of the conflict and no further. 176
3 SECTION 6. The provisions of this Second Fourth Amendment shall be deemed a part of the Master Agreement as previously amended by way of the First, Second and Third Amendment and except, as otherwise provided under this Second Fourth Amendment, the Master Agreement as previously amended by way of the First, Second and Third Amendment, and all provisions contained therein shall remain binding and enforceable. [SIGNATURES ON NEXT PAGE]
177
4 IN WITNESS WHEREOF, the Parties hereto have caused this Second Fourth Amendment to be executed on the day and year first appearing above.

CITY:

CITY OF ADELANTO
By:__________________________________
Jessie Flores, City Manager
Date:

APPROVED AS TO FORM:

By:__________________________________
Marc TranTodd Litfin, City Attorney
Date:

CONSULTANT:

IDEATE CALIFORNIA, LLC
By:_____________________________
Name:_________________________
Title: ___________________________
Date:
178
5 EXHIBIT “A”

MASTER AGREEMENT
179
August 1, 2023
To: Jessie Flores, City Manager, City of Adelanto
Angel Castellanos, Director of Finance, City of Adelanto Fr: Jose Atilio Hernandez, Founder/CEO IDEATE California Lizette Solorzano, Executive Manager, IDEATE California Re: Scope of Work- 2023/24
The purpose of this memo is to describe the proposed scope of work IDEATE seeks to perform for the City of Adelanto.

Scope of Work
IDEATE shall work with the City of Adelanto to 1) secure the long term viability of the Adelanto Public Utility Authority (APUA), 2) increase APUA’s ability to provide for the expanding infrastructure of the City of Adelanto, 3) maximize APUA’s ability to provide timely electrification for projects, 4) mitigate against issues impacting APUA, the City, and development (Joshua Trees), 5) and develop recommendations to secure additional state wide resources for APUA and the city of Adelanto. Specifically, IDEATE shall:

Expanding Adelanto Public Utility Authority
- In coordination with Adelanto leadership, work to ensure APUA can o Meet wastewater regulatory requirements
o Transition to producing hydrogen/excess power
o Position the department to address timely electrification needs Ensuring for Adequate and Timely Energy Supply
- Include APUA in monthly coordination with Southern California Edison to ensure city approved projects are prioritized
o Continue to work with the City and Edison to Identify existing load capacity issues and load growth need
- Position APUA to assess electric needs in the city
o Address immediate needs
o Provide for short term needs
o Ensure for future development
▪ Work with So Cal Edison and Edison International to increase long term needs for the City and its residential, commercial, and industrial customers.
▪ Connect with Statewide and Local Edison Representatives 180
▪ Connect with Statewide and Local decision-makers
- Continue to Identify alternate strategies to increase load and as necessary engage in most cost effective strategies
Securing additional resources for APUA, Adelanto
- Identify existing renewable energy funding sources, Including:
o Hydrogen fuel grants
▪ Local/federal
o Climate Change Funding
Economic Development
- Work with the City management to continue to identify economic opportunities, included but not limited to
o Brightline West
o Broadband
o Workforce Investment
o CDFI Expansion/Community Development Centers
o General Business Development
Fees and Payment
IDEATE respectfully requests $90,000 from August 1, 2023 to July 31, 2024. IDEATE shall adjust its $750/hr rate and provide a discounted rate of $250/hr, not to exceed 30 hours a month.

IDEATE shall submit monthly itemized invoices to City of Adelanto in the amount of $7500 a month.

All travel/expenses associated with this work shall be itemized separately and only reimbursed upon prior approval from the City of Adelanto. Travel and Expenses shall not exceed $1000 monthly.

Status Reporting
During the term, IDEATE shall meet with Jessie Flores to prioritize scope of work, as well advise as to the status and progress of the work. IDEATE shall set up weekly check-ins with the City Management.

Relationship of the Parties
IDEATE is and always shall act as an independent contractor providing services pursuant to this Engagement Memo. It is expressly understood and agreed that this Engagement Memo shall not be considered or interpreted as naming or appointing IDEATE as an employee, agent, partner, or joint venturer of the City of Adelanto and neither party shall have the authority to bind the other in any respect. IDEATE shall maintain its financial records, shall maintain its own insurance, will be responsible for the payment of all taxes with respect to the compensation to be paid to IDEATE by the City of Adelanto under this Engagement Memo, and will perform each and every other act necessary to or required in the conduct of its business. In addition, IDEATE must comply with all 181
laws and regulations and any violation of such laws shall nullify all Fees and Payments. IDEATE hereby indemnifies the City of Adelanto for all liabilities associated with IDEATE’s actions.

Confidential Information/ Intellectual Property and Proprietary Rights IDEATE acknowledges that it shall be provided or have access to the confidential business information and trade secrets of the City of Adelanto, including but not limited to copyrighted material, trade names, trademarks, service marks, the City of Adelanto’s tools, methodologies, trade secrets, business and financial strategies, and other intellectual property of the City of Adelanto (“Confidential Information”). IDEATE understands that the City of Adelanto strictly prohibits the unauthorized use or distribution of any Confidential Information, and that IDEATE shall not use or disclose any such Confidential Information without the prior written consent of the City of Adelanto IDEATE accepts liability for any unauthorized disclosure or use of Confidential Information and recognizes that the improper and impermissible disclosure or use of any Confidential Information and will cause irreparable damage to the City of Adelanto Confirmation of Agreement
This Engagement memo constitutes the entire agreement of the parties and supersedes all prior communications, agreements, and promises, either oral or written. Any modifications to this engagement letter shall be effective only when agreed to in writing by both the City of Adelanto and IDEATE.

Please confirm the City of Adelanto ‘s agreement to the terms of this Engagement memo by signing a copy of this memo, returning it to us and sending us a copy either via PDF or mail.

ACCEPTED AND AGREED TO THIS 1
st DAY OF August, 2023
________________________
Jessie Flores
City Manager
______________________________
Jose Atilio Hernandez
IDEATE California
Founder/CEO
182

ADELANTO PUBLIC UTILITY AUTHORITY
A D E L A N T O G O V E R N M E N T A L C E N T E R | 1 1 6 0 0 A I R E X P R E S S W A Y DATE: August 9 2023
TO: Honorable Chairman, and Public Utility Authority Members FROM: Jessie Flores, City Manager
BY: Saba Engineer, P.E., City Engineer
SUBJECT: Recommend reject bid received for the Jonathan and Chamberlaine Park Project.

STAFF RECOMMENDATION:

Staff recommends the City Council rejects the bid received for the Jonathan and Chamberlaine Park Project.

BACKGROUND:

City received $2.8 million grant from State Department of Parks and Recreation to build a public park at the southwest corner of Jonathan Street and Chamberlaine Way. Plans and specifications were prepared to advertise the project for construction bids.

Staff advertised the project to receive construction bids on June 20, 2023. The City Clerk’s office received and opened five (5) bids on July 20, 2023 which is summarized below.

No. Company Bid
1 Sierra Construction & Excavation Inc. Incomplete & Non Responsive Bid 2 C.S. Legacy Construction, Inc. $ 4,238,066.83
3 Los Angeles Engineering, Inc. $ 4,490,000.00
4 KASA Construction, Inc. $ 5,049,826.00
5 Jergensen Construction, Inc. $12,672,601,518.80
Lowest responsive bid is more than the available grant not including 10% contingency. Staff recommends rejecting this bid which will allow the project to be advertised again.

FISCAL IMPACT:

There is no fiscal impact by rejecting the bid.

ATTACHMENTS:

Attachment No. 1 Location Map
Attachment No. 2 Bid Register
Attachment No. 3 Bid Analysis
183

PROJECT LOCATION MAP
184
185
Bid Opening Date: July 20, 2023 at 3:00 pm
Item Description Qty Unit Unit Price Amount Unit Price Amount Unit Price Amount Unit Price Amount Unit Price 1 Mobilization 1 LS $ 6,100.00 $ 6,100.00 $ 405,958.33 $ 405,958.33 $ 640,574.00 $ 640,574.00 $ 365,000.00 $ 365,000.00 $ 575,000.00 2 Traffic Control System 1 LS $ 11,000.00 $ 11,000.00 $ 3,494.27 $ 3,494.27 $ 35,000.00 $ 35,000.00 $ 5,000.00 $ 5,000.00 $ 7,475.00 3 Project Sign 2 EA $ 3,100.00 $ 6,200.00 $ 1,491.55 $ 2,983.10 $ 1,000.00 $ 2,000.00 $ 1,000.00 $ 2,000.00 $ 5,750.00 4 SWPPP & Erosion Control 1 LS $ 6,040.00 $ 6,040.00 $ 30,407.30 $ 30,407.30 $ 40,000.00 $ 40,000.00 $ 20,000.00 $ 20,000.00 $ 13,800.00 5 Demolition 1 LS $ 19,836.00 $ 19,836.00 $ 35,629.24 $ 35,629.24 $ 10,000.00 $ 10,000.00 $ 198,000.00 $ 198,000.00 $ 18,400.00 6 Excavate, Grade, Backfill & Compact 75,000 SF $ 1.75 $ 131,250.00 $ 1.74 $ 130,500.00 $ 2.00 $ 150,000.00 $ 2.00 $ 150,000.00 $ 129,375.00 7 Excavated Export 1,400 CY $ 12.00 $ 16,800.00 $ 102.28 $ 143,192.00 $ 15.00 $ 21,000.00 $ 100.00 $ 140,000.00 $ 56,350.00 8 Supply and Install 4” Sewer Line, Cleanout & Trench
Drainage System
1 LS $ 51,285.00 $ 51,285.00 $ 121,002.09 $ 121,002.09 $ 20,000.00 $ 20,000.00 $ 65,000.00 $ 65,000.00 $ 112,700.00 9 Supply and Install Domestic Water System 1 LS $ 26,740.00 $ 26,740.00 $ 30,353.02 $ 30,353.02 $ 25,000.00 $ 25,000.00 $ 75,000.00 $ 75,000.00 $ 51,750.00 10 Supply and Install Infiltration Sumps 14 EA $ 5,091.00 $ 71,274.00 $ 19,283.03 $ 269,962.42 $ 4,000.00 $ 56,000.00 $ 3,800.00 $ 53,200.00 $ 64,400.00 11 Supply and Install Storm Water System 1 LS $ 74,599.00 $ 74,599.00 $ 26,504.58 $ 26,504.58 $ 50,000.00 $ 50,000.00 $ 32,000.00 $ 32,000.00 $ 266,800.00 12 Asphalt Paving and Base Layer 1,500 SF $ 38.00 $ 57,000.00 $ 15.72 $ 23,580.00 $ 5.50 $ 8,250.00 $ 20.00 $ 30,000.00 $ 51,750.00 13 6” x 8” Concrete Header Curb 1,400 LF $ 53.00 $ 74,200.00 $ 55.31 $ 77,434.00 $ 23.00 $ 32,200.00 $ 55.00 $ 77,000.00 $ 104,650.00 14 4” Thick Integral Color Concrete 1,125 SF $ 1,900.00 $ 2,137,500.00 $ 38.89 $ 43,751.25 $ 50.00 $ 56,250.00 $ 25.00 $ 28,125.00 $ 228,217.50 15 4” Thick Concrete with Blue Anti-skid Coat 1,650 SF $ 21.00 $ 34,650.00 $ 38.79 $ 64,003.50 $ 30.00 $ 49,500.00 $ 28.00 $ 46,200.00 $ 113,850.00 16 4” Thick Gray Concrete 5,100 SF $ 12.00 $ 61,200.00 $ 23.12 $ 117,912.00 $ 14.00 $ 71,400.00 $ 26.00 $ 132,600.00 $ 146,625.00 17 Basketball Court Concrete Paving System with surfacing 3,200 SF $ 31.00 $ 99,200.00 $ 21.74 $ 69,568.00 $ 30.00 $ 96,000.00 $ 30.00 $ 96,000.00 $ 220,800.00 18 3” Thick Stabilized Decomposed Granite With 4” thick compacted base 9,100 SF $ 8.00 $ 72,800.00 $ 4.61 $ 41,951.00 $ 7.00 $ 63,700.00 $ 9.00 $ 81,900.00 $ 52,325.00 19 Install 6”x18” Play Area Curb 156 LF $ 81.00 $ 12,636.00 $ 153.48 $ 23,942.88 $ 75.00 $ 11,700.00 $ 75.00 $ 11,700.00 $ 17,940.00 20 Install 6” Retainer Curb at Rail 30 LF $ 100.00 $ 3,000.00 $ 302.78 $ 9,083.40 $ 70.00 $ 2,100.00 $ 95.00 $ 2,850.00 $ 2,242.50 21 8” Curb at Parking Lot 89 LF $ 108.00 $ 9,612.00 $ 205.38 $ 18,278.82 $ 125.00 $ 11,125.00 $ 100.00 $ 8,900.00 $ 7,676.25 22 3’ Wide Concrete Swale 90 LF $ 77.00 $ 6,930.00 $ 147.05 $ 13,234.50 $ 100.00 $ 9,000.00 $ 75.00 $ 6,750.00 $ 16,560.00 23 ADA Concrete Ramp 2 EA $ 5,811.00 $ 11,622.00 $ 8,556.29 $ 17,112.58 $ 6,000.00 $ 12,000.00 $ 5,000.00 $ 10,000.00 $ 10,350.00 24 Supply and Install Play Equipment & Shade sails 1 LS $ 263,102.00 $ 263,102.00 $ 262,686.00 $ 262,686.00 $ 210,000.00 $ 210,000.00 $ 295,000.00 $ 295,000.00 $ 287,500.00 25 Supply and Install Rubber Safety Surfacing and base at Play Equipment
1,650 SF $ 39.00 $ 64,350.00 $ 38.85 $ 64,102.50 $ 33.00 $ 54,450.00 $ 70.00 $ 115,500.00 $ 85,387.50 26 Supply and Install Exercise Equipment 1 LS $ 105,756.00 $ 105,756.00 $ 110,884.72 $ 110,884.72 $ 220,000.00 $ 220,000.00 $ 115,000.00 $ 115,000.00 $ 103,500.00 27 Supply and Install Rubber Safety Surfacing, slab and base at Exercise Equipments
1,650 SF $ 45.00 $ 74,250.00 $ 45.39 $ 74,893.50 $ 35.00 $ 57,750.00 $ 70.00 $ 115,500.00 $ 85,387.50 28 Striping & Signage 1 LS $ - $ 17,606.28 $ 17,606.28 $ 4,000.00 $ 4,000.00 $ 3,800.00 $ 3,800.00 $ 11,500.00 29 Galvanized Steel Handrails 1 LS $ - $ 7,905.22 $ 7,905.22 $ 8,000.00 $ 8,000.00 $ 7,800.00 $ 7,800.00 $ 51,750.00 30 Decorative Steel Fence & Gates 1 LS $ - $ 154,324.90 $ 154,324.90 $ 150,000.00 $ 150,000.00 $ 135,000.00 $ 135,000.00 $ 282,900.00 31 Supply and Install Restroom/Splash Pad Building 1 LS $ - $ 499,496.87 $ 499,496.87 $ 500,000.00 $ 500,000.00 $ 495,000.00 $ 495,000.00 $ 457,700.00 32 Supply and Install Splash Pad System and Equipment 1 LS $ - $ 396,442.87 $ 396,442.87 $ 840,000.00 $ 840,000.00 $ 950,000.00 $ 950,000.00 $ 9,970.05 33 Supply and Install Site Furnishings Per plans and
specifications 1 LS $ - $ 179,756.13 $ 179,756.13 $ 200,000.00 $ 200,000.00 $ 250,000.00 $ 250,000.00 $ 287,500.00 34 Supply and Install of Electrical and Lighting system 1 LS $ - $ 293,437.98 $ 293,437.98 $ 300,000.00 $ 300,000.00 $ 290,000.00 $ 290,000.00 $ 207,115.00 35 Supply and Install of Irrigation System 1 LS $ - $ 294,376.95 $ 294,376.95 $ 243,000.00 $ 243,000.00 $ 390,000.00 $ 390,000.00 $ 288,420.00 36 Supply and Install Planting 1 EA $ - $ 154,935.25 $ 154,935.25 $ 230,000.00 $ 230,000.00 $ 250,000.00 $ 250,000.00 $ 161,000.00 KASA Construction, Inc. Jergensen Construction, Inc.

Jonathan & Chamberlaine Park, CIP 2021-16
Los Angeles Engineering, Inc.
07/20/20223
Sierra Construction & Excavation Inc.

NON Responsive Bid (Rejected)
C.S. Legacy Construction, Inc.

Lowest Responsive Bidder
186
37 Any materials or order of work not specifically identified in the Bid Schedule required to supply and install a complete project in place per project plans and specifications.
1 LS $ - $ 7,379.38 $ 7,379.38 $ 1.00 $ 1.00 $ 1.00 $ 1.00 $ 402,500.00 Total $ 3,508,932.00 $ 4,238,066.83 $ 4,490,000.00 $ 5,049,826.00 187
Amount
$ 575,000.00
$ 7,475.00
$ 11,500.00
$ 13,800.00
$ 18,400.00
$ 9,703,125,000.00
$ 78,890,000.00
$ 112,700.00
$ 51,750.00
$ 901,600.00
$ 266,800.00
$ 77,625,000.00
$ 146,510,000.00
$ 256,744,687.50
$ 187,852,500.00
$ 747,787,500.00
$ 706,560,000.00
$ 476,157,500.00
$ 2,798,640.00
$ 67,275.00
$ 683,186.25
$ 1,490,400.00
$ 20,700.00
$ 287,500.00
$ 140,889,375.00
$ 103,500.00
$ 140,889,375.00
$ 11,500.00
$ 51,750.00
$ 282,900.00
$ 457,700.00
$ 9,970.05
$ 287,500.00
$ 207,115.00
$ 288,420.00
$ 161,000.00
Jergensen Construction, Inc.
188
$ 402,500.00
$ 12,672,601,518.80
189

CITY COUNCIL AGENDA REPORT
DATE: August 9, 2023
TO: Honorable Mayor and City Council Members
FROM: Jessie Flores, City Manager
BY: Todd Litfin, City Attorney
SUBJECT: Discussion and Consideration of Resolution to Adopt Updated Master Document Retention Schedule
STAFF RECOMMENDATION:

It is staff’s recommendation that the City Council adopt Resolution No. 23-68 (Exhibit 1) adopting an update to the Master Record Retention Schedule (“Schedule”) and authorizing destruction of certain City records.

BACKGROUND:

The City Council of the City of Adelanto previously established a Master Record Retention Schedule in 2017. The purpose of a retention schedule is to apply efficient and economical methods to the creation, utilization, maintenance, retention, preservation, and disposal of all records managed by the City. Also, to ensure that all City records are maintained in accordance with federal, state, and local laws. Till this point, the City has routinely authorized the destruction of records that have exceeded their adopted retention period in accordance with an outdated retention schedule.

ANALYSIS:

The upgrade of the current Schedule is driven by many factors, including:
- Limited space in City facilities;
- Departments are filing and storing copies of the same records; - Adelanto produces and manages many permanent records; - Technology advancements; and
- Changes in law.

The new Schedule contains retention periods that are current with all laws and standard business practices for California cities.

The new Schedule provides clear, specific records description and retention periods, and applies current law and technology to the management of Adelanto’s records. The schedule incorporates organizational changes and identifies which department is responsible for maintaining the original record. With specific retention periods based on the category of record.

FISCAL IMPACT:

They City may realize significant savings in labor costs and in renting storage space for outdated records.

ATTACHMENTS:

Exhibit 1 – Resolution No. 23-68
190

ATTACHMENT A
Resolution 23-68
RESOLUTION NO. 23-68

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ADELANTO,

CALIFORNIA, ADOPTING AN UPDATED MASTER RECORDS RETENTION

SCHEDULE AND AUTHORIZING DESTRUCTION OF CERTAIN CITY

RECORDS
WHEREAS, the maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Adelanto; and
WHEREAS, Section 34090 of the Government Code of the State of California provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed; and
WHEREAS, the State of California has adopted guidelines specifying retentions periods for various government records; and
WHEREAS, the City of Adelanto needs all City records to be maintained in accordance with federal, state, and local laws.

NOW, THEREFORE, BE IT RESOLVED by the City Council as follows:

SECTION 1. The Master Records Retention Schedule attached hereto as Exhibit A and incorporated herein by reference, is hereby adopted by the City Council.

SECTION 2. The records of the City of Adelanto, as set forth in the Master Records Retention Schedule (Exhibit A), attached hereto and incorporated herein by reference, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the City Clerk and City Attorney, without further action by the City Council of the City of Adelanto.

SECTION 3. With the consent of the City Clerk, City Manager, and City Attorney, updates are hereby authorized to be made to the Records Retention Schedule without further action by the City Council.

SECTION 4. The term “records” as used herein shall include documents, instructions, books, microforms, electronic files, magnetic tape, optical media, or papers, as defined by the California Public Records Act.

SECTION 5. This resolution shall become effective immediately upon its passage ad adoption.
191
RESOLUTION NO. 23-68
August 9, 2023

Page 2 ends

PASSED, APPROVED AND ADOPTED this 9
th day of August, 2023.
______________________________
Gabriel Reyes, Mayor
___________________________________
Brenda Lopez, City Clerk
APPROVED AS TO FORM:
___________________________________
Todd Litfin, City Attorney
192
RESOLUTION NO. 23-68
August 9, 2023

Page 3 ends

I , Brenda Lopez, City Clerk of the City of Adelanto, California, do hereby certify that the foregoing General Plan Amendment was duly and regularly adopted at a regular meeting of the City Council of the City of Adelanto on this 9th day of August, 2023, be the following vote to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS THEREOF, I hereunto set my hand and affix the official seal of the City of Adelanto on the 9th day of August , 2023.
____________________________________
Brenda Lopez, City Clerk
193
1 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

MASTER RECORDS RETENTION SCHEDULE
2023
“Destruction of any City record must have City Council approval and consent from the City Attorney, unless otherwise provided by law. (G.C. §34090).” Approved by City Attorney:
__________________________
Signature Date
Prepared by: Brenda Lopez, City Clerk

Date Revised:

Approved by City Council
Resolution No.: XX-XX
Annual approval of record retention
periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE
MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
Various Duplicates and copies distributed to various departments for informational purposes may be destroyed by the department when they are no longer useful. The department of record (DOR) is responsible for the retention and official destruction of those records.

GC 6254(a) DOR DOR
ALL Staff is encouraged to retain electronic copies of paper records no longer than retention periods specified in this schedule.

Various Correspondence/Originating Dept. (If not attached to agreement or project file)
GC 34090(d) 2 4 Questys (I/D) 6 CU+2; 6 yrs. if Dept.

Policy
Various Budget Operating/Dept. Reference (copies) different from Finance Retention
GC 34090 S 0 Questys (I/D) S S
Various Plaques, proclamations, commendations, awards (Historic value) GC 34090 H P Questys (I/P) H/P Historic Value Various Goals & Objectives, Departmental GC 34090 CU 2 Questys (I/D) CU+2 CU+2 194
2 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF -SITE
MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
Various Agenda Packets – submitted to Council/Commissioners documentation includes: agendas, special meeting notices, reports to Council/Commissioners, enclosures, attachments, meeting handouts, speaker cards, interested party letters/labels, public hearing notices, appeals to Council, correspondence, including emails, letters, memo.

ANYTHING THAT IS PROVIDED TO THE

COUNCIL/COMMISSIONER AS A PART OF THE AGENDA
PACKET. (scan packets immediately, destroy hard copy AFTER RETENTION PERIOD, imaged record can serve as the permanent record)
GC 34090
GC 34090.5 CU+1 1
Questys (I/P)
Image & Quality
Checked
Replaces Original

SCANNED

RECORD TO

SERVES AS

PERMANENT
CU+2 CU+2
Various Policies & Procedures (Rules and Regulations) (scan, maintain hard copy until retention time expires) Departments keep until superseded.

GC 34090(d) S 2 Questys (I/D)

DESTROY
AFTER OFFSITE

RETENTION
S+2 S+2
Various Consultant Reports, Surveys and Studies (destroy hard copy after retention period) GC 34090 CU+2 2
Questys (I/D) CU+4 CU+2
Various Agreements – includes leases, equipment, services, or supplies (excl.

Capital Improvement) (scan immediately and retain the paper copy) *Agreements/Contracts that could result in liability to the City should be maintained permanently.

CCP 337.2; 18
CFR § 368.3(a)
B&P 7042.5
CL 5 Questys (I/D) CL+5 T+5
Various Agreements –(Incl. Capital Improvement) (scan immediately, imaged record can serve as the permanent record) (original document to City Clerk)
B&P 208110 P Questys (I/D) P P
Various Agreements – Joint Powers (original document to City Clerk – who will scan and maintain hard copy) GC 34090(a)
P Questys (I/P) P P
Various Agreements – Franchise (original document to City Clerk who will scan and maintain hard copy)
GC 34090(a);
48 CFR 4.703
P Questys (I/P) P P
195
3 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
Various Application for Commissions, Committee, Boards (not selected/not appointed)
GC 34090 CL+2 Questys (I/D) 2 CL+2
Various Records-Destruction Certificates (authorizations) – documentation of final disposition of records (scan and retain the paper copy) GC 34090 CU P Questys (I/P) CU+P P
Various Claims, Damage (paid/denied) (scan; maintain hard copy until retention time expires)
GC 34090
GC 25105.5 CL 5
Questys (I/D) CL+5 CL+5
Various Claims, Incident Reports (theft, arson, vandalism, property damage or similar occurrence (excluding fire/law enforcement) (scan; maintain hard copy until retention time expires)
GC 34090
CL 7 Questys (I/D) CL+7 CL+7
Various Records Retention Schedules (Records Mgr. maintains all original retention schedules. Depts. only maintain current copy of schedule.

CCP 343 S Questys (I/D) S+P S+4
Various Working Papers, NOT A PUBLIC RECORD (retain as needed) GC 34090 CL
Questys (I/D)
CL
Various Ordinances (scan immediately, and retain paper copy) Originals may never be destroyed.

GC 34090(d);
40806
CU P Questys (I/P) CU+P P
Various Resolutions (Council/Plng.) (legislative actions) (scan immediately, and retain paper copy) Originals may never be destroyed.

GC 34090(d);
40801
CU P
Questys (I/P) CU+P P
Various MINUTES: Official minutes and hearing proceedings of governing body or board, commission or committee (scan immediately and retain the paper copy) Originals may never be destroyed.

GC34090(d);
GC36814;
GC40801
CU P Questys (I/P) CU+P P
196
4 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
Various Notices- Public Meetings (scan and destroy the paper copy after retention period expires) GC 34090.7 CU 2 Questys (I/D) CU+2 CU+2 Various
Travel Records (employee’s/division’s copies of travel reports) not financial GC 34090 CU+1 1 Questys (I/D) CU+2 CU+2
Various
Tapes, CDs, recordings: (when used for the purpose of creating the minutes)
Audio
GC 54953.5 (b);
GC34090.3(c);
GC 34090.7
30 days Questys (I/D) 30 days CU+3mos.

Various Bids & Proposals (unsuccessful or informal)
GC 34090; GC
34090(d); CCP
337
CL+2 1 Questys (I/D) CL+3 CL+3
Various Informal Bids: Request for quotations or estimates for the procurement of goods and services for which state law or city policy does not require the formal letting of bids.

GC 34090; GC
34090(d); CCP
337
CU+1 3 Questys (I/D) 4 CU+4
Various Formal Bids: (successful) Bids and requests for proposals, including invitations to bid, bid bonds and affidavits, bid sheets and similar supporting documentation (scan, maintain hard copy until retention time expires)
GC 34090; GC
34090(d); CCP
337
AU 5 Questys(I/D) AU+5 AU+5
Various General Subject Files (internal working files including correspondence)
GC 34090(d)
CU+2 Questys (I/D) CU+2 CU+2
Various
Press Releases (city related) GC 34090 CU+2 0
Questys (I/D)
CU+2 CU+2
Various
Legal Advertising (includes public notices, legal publications) GC 34090
CCP 343,
349 et seq.; GC
911.2
CU+1 3
Questys (I/D)
CU+4 CU+4
Various Parades & Events Planning (reports, memos, correspondence, scripts, supplier info., assignments, supporting documentation)

REVIEW FOR HISTORIC SIGNIFICANCE
GC 34090 CL+2 1 Questys (I/D) CL+3 CL+3
197
5 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
Various Grants – Community Development Block Grant (CDBG); Urban Development; other Federal and State Grants
GC 34090
24 CFR 570.502
24 CFR 85.42
T+4 Questys (I/D) T+4
T+4
Various Oath of Office – City Council, Planning Commission, Park Commission and Employee (scan, maintain hard copy until retention time expires)
GC 34090;
29 USC 1113 T 6 Questys (I/D) T+6 T+6
Various Speaker Request cards (community and business requests for public appearances, speakers
GC 34090 CU 2 Questys (I/D) CU+ 2 CU+2
Various Grants – Unsuccessful (applications not entitled) GC 34090 CL+3
Questys (I/D)
CL+3 CL+3
Various Affidavits of Posting Agendas and Notices GC 34090 CU 2 Questys (I/D) CU+2 CU+2 Various Proof of Publication (imaged record can serve as the permanent record)
GC 34090
1 1
Questys(I/D)
2 E+2
Various Council Chamber Reservations/Facility Use GC 34090 CU 2
Questys (I/D)
CU+2
Various Subscriptions (non-City publications) (copies) Destroy at will Destroy at will
Various Telephone logs, phone message books GC 34090(d) CU 2
Questys (I/D)
CU+2
198
6 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
Various Public Ceremonies & Events, Produced by City GC 34090 CU 2 Questys (I/D) CU+2 CU+2 Various City Anniversary Events GC 34090 CU 2
Questys (I/D)
CU+2 CU+2
Various Other Special Events, Produced by City GC 34090 CU 2 Questys (I/D)
CU+2 CU+2
Various
Public Surveys/Questionnaires, Issued by City GC 34090 CU 2 Questys (I/D)
CU+2 CU+2
Various
Dept. Record Inventories (active/inactive), DISPOSITION OF THE RECORD - AFTER RETENTION PERIOD, imaged record can
serve as the permanent record)
GC 34090 S+2 P Questys (I/P) P S+2
Various Appointed/Selected Commissions, Committee, Boards (scan; maintain hard copy until retention time expires)
GC 34090(d);
GC 40801
T 5 Questys (I/D) T+5 T+5
Various Speaker Cards (submitted at public meetings) Transitory records not retained in the ordinary course of business (used to accurately produce minutes)
GC 34090
CU 2 Questys (I/D) CU+2 CU+2
199
7 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

CITY MANAGER’S DEPT.

PART 1 Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
CM Brochures, publications, newsletters, retain selected documents only for historical value (scan and destroy the paper copy after retention period expires) Historical Value = P
GC 34090
S 2 Questys (I/D) H/P or S+2 S+2
CM Rosters-Council (scan and destroy paper copy)
Note: City Clerk retains permanent history of Council
GC 34090
S 2 Questys (I/D) S+2
S+2
CM Photographs (group and individual) (Council photos)
Historical Value=P
Retain in archival storage
GC 34090 T/S P Questys (I/P) H/P
CM
State of the City Address (scan and retain hardcopy)
GC 34090;
Historical
Value
S H/ P Questys (I/P) H/P
CM Speeches and Informational Documents GC 34090
CU+3 2
Questys (I/D)
CU+5 2
CM Sister City (correspondence, etc.) May wish to retain for historic value. Records of significant Historical Value GC 34090 2 P Questys (I/P) P CM
Emergency Services – Response Plan GC 34090 S+2 Questys (I/D) S+2 S+2 200
8 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

CITY MANAGER’S DEPT.
–PART 2
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
CM Newspaper Clippings about City (scan and destroy paper copy) Historical Value
H Questys (I/D) P
CM Administrative Regulations (Permanent record in City Manager’s office, Departments keep until regulation is superseded) GC 34090 S Questys (I/P) P
GC34090 is 2 years.

Permanent is City
Policy.

CM
Five Year Plans/Forecasts (scan and destroy paper copy) GC 34090 2 Questys (I/D) P CM City Logo, City Seal, City Flag, City Pins
The City Seal is the official mark of the City, generally used in embossed form to guarantee the authenticity of a City document.

This is different than a logo or brand. HISTORICAL VALUE GC 34090(d) P 0
Questys (I/P)
H/P
CM Organization Charts, Citywide (review for historic significance) GC 34090 S 1 Questys (I/D) S+1 CM Special Projects GC 34090 CU 2
Questys (I/D)
CU+2
CM Photographs: Historic or Public Property Historical
Value
10 P Questys (I/P) H/P
201
9 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

CM Mgmt. Team Files
(agenda, correspondence)
GC 34090 2
Questys (I/D)
2 CM City Manager Chron File GC 34090 2 1 Questys (I/D) 3 202
10 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

IT DEPT.
-PART 1 Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
IT Tapes Information Systems GC 34090
CU 2
Questys (I/D)
CU+2 CU+2
IT Internet, World Wide Web (Mgmt./Policies and supporting documentation) GC 34090 S 3
Questys (I/D)
S+3 S+3
IT Inventory, Information Systems (Hardware/Software Inventory logs; systems manuals) GC 34090 S 2
Questys (I/D)
S+2 S+2
IT Network Information Systems (LAN/WAN) Configuration maps and plans
GC 34090;
CCP 337.2; 343 CU 4
Questys (I/D)
CU+4 CU+4
IT
IT
Program Files and Directories – Annual Backup GC 34090(D); 34090.7
CU 2 Questys (I/D) CU+2 CU+2
IT Program Files and Directories – Daily Backup
GC 34090
GC 34090.7 CU+2
(mos.)
Questys (I/D) CU+2 (mos.) CU+2 (mos.)
IT
Program Files and Directories-Monthly Backup GC 34090
GC 34090.7
CU 1 Questys (I/D) CU+1 CU+1
IT
Program Files and Directories-Weekly Backup GC 34090
GC 34090.7
CU+.5 Questys (I/D) CU+.5 CU+.5
IT Software Licenses/ software and hardware manuals GC 34090 S Questys (I/D) S 203
11 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

IT DEPT.
-
PART 2
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
IT Warranties on Software & Equipment GC 34090
S+2 Questys (I/D) S+2
IT Telephone System, Programs & Manuals GC 34090
S+2 Questys (I/D) S+2
IT Computer Software, programs & manuals GC 34090
S+2 Questys (I/D) S+2
IT E-Mail inbox and sent folders (Primary responsibility: every employee)
GC 34090
3 Questys (I/D) 60 days
IT
E-Mail deleted items folder (Primary responsibility: every employee)
GC 34090 14ays Questys (I/D) 14 days
204
12 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

CITY CLERK DEPT
RE: ELECTIONS/FPPC/ADMINISTRATION
–PART 1
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
CC Article of Incorporation (scan and retain the hard copy) Historical Value
GC 34090;
CCP 337.2 P

Questys (I/P) P P
CC Municipal Code (supplements included) (retain hardcopy permanently)
GC 34090
P

American
Legal
Publishing
maintains
website link
P P
CC Charter – Amendments/Measures (an instrument that creates and defines the rights and privileges of the City)
GC 34458-60;
GC 34090 P

Questys (I/P) P P
CC Election – Sample Ballot Booklet (candidates statements in booklet) Destroy hard copy AFTER RETENTION PERIOD, imaged record can serve as the permanent record)
State of Calif.

Guideline E+4

Questys (I/P) H/P E+4
CC Conflict of Interest Code (Resolution identifying designations) Dept. Policy permanently
GC 34090
2 P Questys (I/P) 2+P
CC Deputy City Clerk Appointments (scan and retain hard copy permanently)
GC 34090 2 P Questys (I/P) 2+P
CC Ethics Training Certificates (AB1234) (scan and retain hard copy permanently) Records must show dates that local officials satisfied the training requirements and the entity that provided the training.

GC 53235.2(b)
5 yrs. from
date of
training
5 P Questys (I/P) 5+P
205
13 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

CITY CLERK DEPT
RE: ELECTIONS/FPPC/ADMINISTRATION
PART 2
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
CC Nomination Papers – Successful EC 17100
GC 81009(b)
T+4 Questys (I/D)
T+4 E+4
CC Nomination Papers – Unsuccessful EC 17100
GC 81009(b)
E+5 Questys (I/D)
E+5 E+2
CC Statement of Economic Interest (Form 700 original form) Designated Employees
GC 81009(g) CL+4 3 Questys (I/D) CL+7
CC Statement of Economic Interest (Form 700 original form) Not Elected Candidate
GC 81009(b)
E +2 3 Questys (I/D) E+5 E+5
CC Statement of Economic Interest (Form 700 copies)
Officials 87200 Filers (original statements of elected officials forwarded to Fair Political Practices Commission);
GC 81009(e) T+4 3 Questys (I/D) T+7 T+7
CC
Campaign Reports (FPPC 400/500 series forms)

UNSUCCESSFUL CANDIDATES
PAPER MUST BE RETAINED FOR 2 YEARS (destroy paper
copy after retention period)
GC 81009(b);
E+2 3 Questys (I/D) E+5 E+5
CC
Campaign Reports (FPPC 400/500 series forms)

SUCCESSFUL CANDIDATES
(scan, and retain in hard copy and media format permanently) GC 81009(b);
(g) T P Questys (I/P) T+P P
206
14 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

CITY CLERK DEPT
RE: ELECTIONS/FPPC/ADMINISTRATION
–
PART 3
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
CC History of Mayors, City Council, and City Managers GC 34090 H P Questys (I/P) H/P
CC Historical Records – City Clerk determines Historical Significance (Includes articles, news clippings, maps and drawings, press releases, reports, studies, etc.) Scan and retain hard copy permanently.

GC 34090
H P Questys (I/P) H/P
CC Certificates of Election (certificates of election; original reports and statements)
GC 81009(a)
(d) T 4 Questys(I/D) T+4 T+4
CC Grant Deeds Recorded, (Property owned by City) (scan and retain hard copy permanently) Originals may not be destroyed
GC 34090
2 P Questys(I/P) P
CC Election Calendar GC 34090
E 2
Questys (I/D)
E+2 E+2
CC Passport Transmittal copies
Passport
Agency
Instructions
CL 2 Questys (I/D) CL+2
Non-record, original sent
to U.S. Dept. of State,
copy only
CC FPPC Form 801 (destroy paper copy/image copy after retention period) Gifts to an Agency Report
GC 81009;
FPPC Reg.
18944.2
4 Questys(I/D)
After
retention
4 CC
FPPC Form 802 (destroy paper copy/image copy after retention period) Ceremonial Role Events and Ticket/Pass Distributions GC 81009;
FPPC Reg.
18944.2
7 Questys(I/D)
After
retention
7 207
15 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

CC FPPC Form 803 (destroy paper copy after retention) GC 81009; FPPC Reg.
18944.2
7 Questys (I/D) 7

CITY CLERK DEPT
RE: ELECTIONS/FPPC/ADMINISTRATION
– Brenda Lopez , Records Coordinator
PART 4
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
CC Ballot Designation Worksheets EC 17100
T+4 Questys (I/D) T+4
T+4
CC Petition – IN LIEU OF FEE (ELECTION PROCESSING FEEETC.)EC 17100 T+4 Questys (I/D) T+4
T+4
CC Informal Petition-submitted to legislative body (not resulting in an election) retention is from final examination. NOT A PUBLIC RECORD
GC 6253.5
2 Questys (I/D) 2
CC Election Petitions: INITIATIVE, RECALL, REFERENDUM, AND

CHARTER AMENDMENTS

NOT A PUBLIC RECORD
DOCUMENTS RESULTING IN AN ELECTION – RETENTION
IS FROM ELECTION CERTIFICATION.

EC 17200,
17400, GC
6253.5; EC
17400; GC
34458-60
8 MONTHS Questys (I/D) 8 MONTHS
CC Canvass: records used to compile final election results, including tally sheets, voting machine tabulation, detailed breakdown of results; special election results.

GC 22932;
EC 17130;
EC 2653
P Questys (I/P) P P
CC
Annexations-documents the history of land annexations. (may include, but is not limited to: correspondence, recorded maps, and reports.

GC 34090(a) P Questys (I/P) P
208
16 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

FINANCE DEPT.
–
PART 1
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
FN Ledger, General (destroy hard copy AFTER RETENTION
PERIOD imaged record can serve as the permanent record) GC 34090;
CCP 337 P 2
Questys (I/P)
Image & Quality
Checked

SCANNED

RECORD TO

SERVES AS

PERMANENT
P P
FN Ledger, Voucher (account postings with supporting documents) (scan and maintain hard copy until retention time expires) GC 34090;
CCP 337 AU +2 2
Questys (I/D)
Image & Quality
Checked

DESTROY
AFTER OFFSITE

RETENTION
AU+4 AU+4
FN Taxes, Receivable (scan and maintain hard copy until retention time expires)
CCP 338
AU 7
Questys (I/D)
AU+7 AU+3
FN Warrant Register GC 34090.7
AU 7 Questys (I/D) AU+7 AU+2
FN Journals - Utility Billing (billing including monthly activity) GC 34090 CU+1 1 Questys (I/D) CU+2 CU+2 FN Fixed Assets Inventory (reflects purchase date, cost, account number)
GC 34090;
26 CFR 301
65-1(F)
AU 4 Questys (I/D) AU+4 AU+4
209
17 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

FINANCE DEPT.
–
PART 2
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
FN Surplus Property – Auction (listing of property) GC 34090 AU 2 Questys (I/D) AU+2 AU+2
FN Surplus Property-Disposal (sealed bid sales of equipment) (scan and maintain hard copy until retention time expires) GC 34090;
CCP 337 AU 7 Questys (I/D) AU+7 AU+4
FN Budget-Adopted (original budget retained by City Dept.) (Scan and retain hard copy in off-site storage permanently) Annual operating budget approved by Legislative Body.

GC 34090 P
Questys (I/P)
P P
FN Budget adjustments, journal entries (account transfers-documents used to prepare dept. budget)
GC 34090 AU 2
Questys (I/D)
AU+2 AU+2
FN Budget-Proposed (presented to Council) GC 34090 CU 2 Questys (I/D) CU+2 AU+4 FN Payroll-Register (labor costs by employee & program) GC 34090; GC 37207
P
Questys (I/P)
P P
FN Payroll-Salary Records (deduction authorization, beneficiary designations, unemployment claims, garnishments)
GC 34090;
29 CFR 516.2
T 3 Questys (I/D) T+3 T+3
FN Deferred Compensation (records of employee contributions and City payments) Pension/retirement funds
GC 34090;
29 CFR 516.2
T 5 Questys (I/D) T+5 T+5
FN PERS (Public Employee Retirement System) Employee Deduction Reports (record of deductions)
GC 34090;
CAC 22-1085-
2 T 4 Questys (I/D) T+4 T+4
210
18 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

FN Requisition-Purchase Orders (original documents) GC 34090; CCP337
AU 4 Questys (I/D) AU+4 AU+4
FINANCE DEPT.
– Angel Castellano, Records Coordinator
PART 3
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
FN Requisitions-Stores (completed forms for ordering) GC 34090 CU 2 Questys (I/D) CU+2 CU+2 FN Vendor Register (alpha vendor listing of purchase orders, invoices, account numbers and check date) Scan and destroy after retention period.

GC 34090 P Questys (I/P)
Image & Quality
Checked

SCANNED

RECORD TO

SERVES AS

PERMANENT
P P
FN Reports-Deferred Compensation (records of employee contributions and city payments)
GC 34090;
26 CFR
16001-1
Questys (I/D)
T+5 T+5
FN Reports-Federal and State Tax (Forms 1096, 1099, W-4’s and W2’s)GC 34090; 29 USC 436
AU 4 Questys (I/D) AU+4 AU+4
FN Employee Time Sheets (signed by employee for audit & FEMA Reports)
GC 34090;
29 CFR 516.2
AU 6 Questys (I/D) AU+6 AU+6
FN Bank Statements (financing authority) FC 3368;
30210;
GC 34090 et.
seq.

AU 2
Questys (I/D)
AU+2 AU+2
FN Bonds (Revenue Bond Documentation) CCP 337 CL 4 Questys (I/D) CL+4 CL+4 211
19 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

FINANCE DEPT.
–
PART 4
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
FN Reports-Meter Reading GC 34090 CU 2
Questys (I/D) CU+2 CU+2
FN Reports-State Controller (Controller may destroy after 5 years) (destroy hard copy AFTER RETENTION PERIOD imaged record can serve as the permanent record
GC 34090 CU 2 Questys (I/P)
Image & Quality
Checked

SCANNED

RECORD TO

SERVES AS

PERMANENT
P P
FN Reports-Financial, Annual GC 34090.7 AU 7
Questys (I/D)
AU+7 AU+7
FN Reports-Investment Transactions (summary of transactions, inventory & earnings report)
GC 34090;
CCP 337;
CG 53607
Questys (I/P)
P P
FN Reports-Labor Distribution (costs by employee & program) GC 34090 AU 2 Questys (I/D) AU+2 AU+2 FN Bonds, Unsold GC 34090 2 Questys (I/D) 2
FN Bonds, Paid (warrant certificates; interest coupon, and other securities (paid/cancelled)
GC 34090;
53921
CL 2 Questys (I/D) CL+2 CL+2
212
20 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

FINANCE DEPT.

PART 5
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
FN Petty Cash Reimbursement GC 34090
AU 2 Questys (I/D) AU+2
FN Reports – Utility Rebates GC 34090
CU 2
Questys (I/D)
CU+2 CU+2
FN Bonds, Security (Documentation created and or received in connection with the performance of work/services for the city, or for parcel maps and subdivision work)
GC 34090
CL 2
Questys (I/D)
CL+2 CL+2
FN Bonds, Insurance (Bonds and insurance policies insuring city property and other assests)
CCP 337.5;
343
P Questys (I/P)
P CL+10
FN DMV Driver Information Reports, Personnel – NOT A PUBLIC RECORD – Retain until superseded
GC 34090;
GC 6254(c) S
Questys (I/D)
S
FN Fee Schedules/studies – considered by the City Council GC 34090 2 Questys (I/D)
2 FN Fund Transfers (Internal; bank transfers & wires) GC 34090 A+2 Questys (I/D) A+2 FN Payroll system history; roster of former City employees (regular employees) (timecards, payroll records) (scan and destroy after retention period expires)
29 CFR
1627.3(a);
29 CFR 516.6
GC 12946
3 Questys (I/D)
3 FN Payroll system history; roster of former City employees (temporary employees) (timecards, payroll records) (scan and destroy after retention period expires)
29CFR
1627.3(a);
29 CFR 516.6
3 Questys (I/D)
3 213
21 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

FINANCE DEPT.
–
PART 6
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
FN Bonds – Final (final bond documentation; monthly statement of transactions; supporting documents)
GC 34090;
CCP 337.5 CL 10 Questys (I/D) CL+10 CL+10
FN Invoices (copies sent for fees owed, billing, related documents) GC 34090 AU 2
Questys (I/D)
AU+2 AU+2
FN Bonds, Development (Housing, Industrial Development) CCP 337.5 CL 10
Questys (I/D)
CL+10 CL+10
FN Vehicle Mileage Reimbursement Rates GC 34090
S 2 Questys (I/D) S+2 S+2
FN Deposits, Receipts (checks, coins, currency) GC 34090 AU 4 Questys (I/D) AU+4 AU+4
FN License-business (paid & reports) GC 34090;
CCP 337 T 4 Questys (I/D) T+4 T+4
FN Payroll –adjustments (audit purposes) GC 34090;
29 CFR
516.5-516.6
AU 4 Questys (I/D) AU+4 AU+4
FN Vehicle Ownership & Title (title transfers when vehicle sold) VC 9900 et. seq.

P Questys (I/P) P P
214
22 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

FINANCE DEPT.
–
PART 7
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
FN Hearing or Review: Documentation created and/or received in connection with and audit hearing or review.

GC 34090;
AU 2 Questys (I/D) AU+2 AU+2
FN Checks (includes payroll, canceled & voided checks) GC 34090 CCP 337 AU 5
Questys (I/D)
AU+5 AU+5
FN CDBG: Community Development Block Grant and Urban
Development (Project files, contracts, proposals, statements, supporting documents, reports, sub-recipient dockets, environmental review, grant documents, applications, inventory, consolidated plan, etc. includes Section 108 loan guarantee)
24 CFR,
570.502(b)(3);
24 1CFR

85.42 & OMB
Cir. A-110,
OMB Cir. A102 & 128,
HUD Reg.

CL+2 2 Questys (I/D) CL+4 CL+4
FN Federal, State, and Financial Records: refer to grant application close-out procedure
GC 34090 CL+2 3 Questys (I/D) CL+5
FN Unsuccessful grants: Application not entitled GC 34090 CL 2 Questys (I/D) CL+2 215
23 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

HUMAN RESOURCES
–
PART 1
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
HR Benefit Plan Claims (may include dental, disability, education, health, life and vision including dependent care and employee assistance)
(Destroy hard copy AFTER RETENTION PERIOD imaged
record can serve as the permanent record.)
GC 6250 et.

Seq.29 USC
1027, 29 CFR
1627.3(b)(2)
P Questys (I/P)
Image &
Quality
Checked
IMAGED

RECORD TO

SERVES AS

PERMANENT
P P
HR Benefit Plan, Enrollment, Denied GC 34090; 29
CFR 1627.3, 2
CFT Part 200
CL 4 Questys (I/D) CL+4 CL+4
HR Bond, Personnel Fidelity (while employed) GC 34090 T 2 Questys (I/D) T+2 T+2 HR Employee Handbook (General employee information including benefit plans)
GC 34090 S 2 Questys (I/D) S+2 S+2
HR Employee Rights
General Employees (may include arbitration, grievances, union requests, sexual harassment and civil rights, complaints, disciplinary actions, and personnel appeals)
GC 12946;
29 CFR 1602; 29
USC 211 (c)
T 5 Questys (I/D) T+5 T+5
HR Hourly Employees (labor relations Section 1174) GC 12946; GC 34090; 29 CFR
1627.3
T 3 Questys (I/D) T+3 T+3
216
24 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

HUMAN RESOURCES
PART 2
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
HR Labor Negotiations:
▪ Separated by Employee Group
▪ MOUs and Side-Letter Agmts.
▪ Includes notes, notebooks, correspondence, and contacts (scan and retain the paper copy)
(Destroy hard copy AFTER RETENTION PERIOD
imaged record can serve as the permanent record.)
29 USC § 211(c) CU Questys (I/P)
Image &
Quality
Checked
IMAGED

RECORD TO

SERVES AS

PERMANENT
P P
HR Personnel Records (copies) (attendance; evaluations; drafts; worksheets; postings)
GC 34090; GC
6250
CU 2 Questys (I/D) CU+2 CU+2
HR PERS Pension (Public Employee Retirement System) , SSI 29 CFR 1627.3(2); GC 12946; 34090
P Questys (I/P)
Image &
Quality
Checked
IMAGED

RECORD TO

SERVES AS

PERMANENT
P P
HR Employment Applications – Not Hired
(Applications submitted for existing or anticipated job openings, including any records pertaining to failure or refusal to hire applicant)
GC 34090; GC
12946; 29 CFR
1627.3
CL + 2 Questys (I/D) CL + 2 CL + 2
217
25 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

HUMAN RESOURCES
–
PART 3
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
HR Employee Recruitment (employment applications, resumes, alternate lists/logs, correspondence, indices; ethnicity disclosures; examination materials; examination answer sheets, job
bulletins/announcements; advertising, eligibility; electronic database)
Reference: GC
12946;
GC 34090;
29 CFR1602.31
29 CFR1627.3
CL 3 Questys (I/D) CL+3 CL+3
HR Employee Benefits:

Contact information, informational flyers, misc. info for Retirement, Educational Reimbursement, Medical, Dental and Vision Plans, EAP, Disability Plans, Life Insurance, Deferred Compensation GC 34090 CU 3 Questys (I/D) CU+3
HR Dept. of Transportation – Random Drug Testing Program Includes test results, reports, records from previous employers.

Retain records for 1-5 years depending upon positive/negative results – see file for specifics.

DOT 40.333 5 Questys (I/D) 5
HR Contracts – initial, plus amendments: PERS Retirement, Medical, Dental, & Vision Plans, Employee Assistance Program, Disability Plans (STD, LTD, SDI), Life-City paid and voluntary, Deferred Compensation Plans, Misc.

GC 34090 P Questys (I/P)
Image &
Quality
Checked
IMAGED

RECORD TO

SERVES AS

PERMANENT
P
218
26 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

HUMAN RESOURCES
–
PART 4
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
HR Employee Personnel Files – Permanent/Contract/ Provisional Employees:
▪ Personnel files including unemployment insurance claims, DMV Pull Notice Program notices, Release authorizations, Certifications, Outside Employment, Commendations,
fingerprint response forms and ID cards
▪ Disciplinary File
▪ Benefit Enrollment Files(includes health insurance, health care expense reimbursement, deferred compensation)
▪ May also include department/field personnel files
▪ Verification of Employment Eligibility =INS Form I-9
▪ Oaths
▪ AB1234 Certificate
▪ Harassment Training Certificate
(Destroy hard copy AFTER RETENTION PERIOD)
NOTICE: EMPLOYMENT CONTRACTS HELD IN ADMIN. DEPT.

WILL BE TRANSFERRED TO HUMAN RESOURCES TO FILE WITH
PERSONNEL FILE ONCE THE EMPLOYEE HAS TERMINATED.

GC 12946; 29 CFR
1910.1020
29CFR 1602.30;
,
29 USC § 211(c);
GC53235.2
T 15 Questys (I/D)
Image &
Quality
Checked
T+15 T+3
HR Medical records are part of personnel file –not a public record. ▪ Medical Records-may include pre-employment physical results, Family Medical Leave, certifications, tests, fitness for duty, spirometry, Hep B, Worker’s Compensation claims, W-4’s etc. (Destroy hard copy AFTER RETENTION PERIOD)
FMLA 1993 US
OSHA; 29 CFR;
1910.1020, 29 CFR
1602.30
T 30
Questys (I/D)
Image &
Quality
Checked
T+30 CL+30
HR Surveys and Studies: Classifications and Appointments: Job Classifications, Eligible Lists, Personnel Requisitions, Wage Rates GC 12946;
GC34090; 29
CFR 516.6(2)
CU 2 Questys (I/D) CU+2 CU+2
219
27 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

HUMAN RESOURCES
–
PART 5
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
HR Employment Training Records - Non-safety employees:
▪ Mandatory Trainings (i.e. Sexual Harassment, Drugs in the Workplace, Workplace Violence)
▪ Voluntary Trainings (i.e. Leadership Supervisory)
▪ Academy, Supervisor Advance Classes, Stress Reduction) ▪ Safety Training
▪ Includes vendor contracts, contracts/agreements, class training materials, internships, sign-in lists, etc.

GC 34090;
GC 12946;
GC 6250
CU 7 Questys (I/D) CU+7 CU+7
HR Reports: Includes employee statistics, benefit activity, liability loss GC 34090 CU 2 Questys (I/D) CU+2 CU+2 HR Employment Programs: (recognition): Employee of the Year Log, Employee of the Quarter, Service Award Log, Incentive Awards Log (scan and destroy paper copy)
GC 34090;
GC 12946
P Questys (I/P) P CL+2
220
28 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

HUMAN RESOURCES.
–
PART 6
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
HR Risk Mgmt. Reports (Federal OSHA forms; loss analysis report; safety reports, actuarial studies
OMB 1220-
0029; 29 CFR
1904.4; GC
34090
CL 5
Questys (I/D)
CL+5 CL+5
HR Workers Compensation: Claim Files, Reports, Incidents, (working files), originals filed with Administrator
▪ Permanent reports and related records are held by current workers’ compensation third party administrator
▪
(Destroy hard copy AFTER RETENTION PERIOD imaged
record can serve as the permanent record.)
CCR
15400.2; CA
Labor Code
110-139.6
P Questys (I/P)
Image &
Quality
Checked
IMAGED

RECORD TO

SERVES AS

PERMANENT
P P
HR Insurance, Workers Compensation (Indemnity; Claims Files, Reports, Incidents, PERS – working files, originals with Administrator)
GC 6410; 29
CFR; 1910.20
P Questys (I/P)
Image &
Quality
Checked
IMAGED

RECORD TO

SERVES AS

PERMANENT
P P
HR Photographs, Negatives, Film GC 34090 CL 2 Questys (I/D) CL+2 CL+2 HR Labor Poster Boards
Destroy after retention.
29 CFR §516.4 CU 3 Questys (I/D) CU+3
221
29 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

CODE COMPLIANCE
–
PART 1
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
CE Criminal, Administrative, Parking Citations GC 34090 1 2 Questys (I/D) 3 CE Notice of Liens/Notice of Releases – Recorded
(Utilities, abatement, licenses)
GC 34090 CL P Questys (I/P)
(Destroy hard
copy after
scanning)
P P
CE Code Enforcement Case Files-Non CDBG Grant Cases: Building, housing and mobile home code violation records including inspections; public nuisance rubbish and weed abatement, vehicle abatement, citations, massage parlor permits, general)
GC 34090 1 1
Gov. Outreach
software
(I/D)
2 CE Code Enforcement Case Files- North Adelanto CDBG Grant Cases:

Building, housing and mobile home code violation records including inspections; public nuisance rubbish and weed abatement, vehicle abatement, citations, massage parlor permits, general)
GC 34090 1 6
Gov. Outreach
software
(I/D)
7 222
30 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

ANIMAL CONTROL DEPT.

PART 1 Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
AC Administration Citation GC 34090 5 1 Questys (I/D) 6 AC Criminal Citation GC 34090 5 1 Questys (I/D) 6
AC Voucher (store in records until audit is completed) GC 34090 5 0 Questys (I/D) 5 AC Pet License (store in records until audit is completed) GC 34090 5 0 Questys (I/D) 5 AC Notice of Violation GC 34090 5 1 Questys (I/D) 6
AC Adelanto Impound Records GC 34090
Food & Ag C
32003(e);
PC 597.1(d)
CU 3 Questys (I/D) CU+3
AC Animal Control Activity Log GC 34090 5 1 Questys (I/D) 6 AC Notice -Seizure of Animal(s) GC 34090;
FA 32003(e);
PC 597.1(d)
5 1 Questys (I/D) 6
AC Notice - Intent to Seize Animal(s) GC 34090 5 1 Questys (I/D) 6 223
31 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

AC Public Hearing Request GC 34090 5 1 Questys (I/D) 6
ANIMAL CONTROL DEPT.
–
PART 2
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
AC Animal Trap Lending Agreement GC 34090 Until
Expires
2 Questys (I/D) Until
Expiration +
2yrs.

AC Bite Report, Investigation Report, Administration Hearing File, Warrant, Audio Tape/Photograph/Finding and Order, and Vicious Animal Hearing Report
GC 34090;
PC 597.1(d)
CL 0 Questys (I/P)
(Destroy hard
copy after
scanning)
P
AC Monthly Statistics: The report submitted to Council on how many calls were reported to, how many animals were brought in, etc.

GC 34090 5 Questys (I/P)
(Destroy hard
copy after
scanning)
P
AC Quarantine Reports GC 34090;
;
PC 597.1(d)
CU 3 Questys (I/D) CU+3
AC Vicious Animal Hearing Reports GC 34090 CU 2 Questys (I/D) CU+2 AC Controlled Substance Inventory Records and Euthanasia Logs CCF 4827(d) CU 3 Questys (I/D) CU+3 224
32 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEVELOPMENT SERVICES DEPARTMENT
PART 1
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
DS
Code Enforcement Reports, Federal and State: Code Enforcement statistics; may contain records affecting title to real property or liens thereon. (scan and destroy hard copy AFTER RETENTION
PERIOD) Imaged record can serve as the permanent record.

GC 34090(a)
CL
Questys (I/P)
Image &
Quality
Checked
Replaces
Original

SCANNED

RECORD TO

SERVES AS

PERMANENT
P
DS Conditional Use Permit. (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the
permanent record.

GC 34090.7;
H&S 19850;
4003;4004
CU 5 Questys (I/P) P
DS Home Occupation Permits. One time issue permit, no renewal required – subject to approval by Zoning Board. (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can
serve as the permanent record.

GC 34090(d) P Questys (I/P)
DS Plan Check Records. (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the
permanent record.

GC 34090 P Questys (I/P) P
225
33 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEVELOPMENT SERVICES DEPARTMENT
PART 2
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
DS
Subdivision Files. (scan and destroy hard copy AFTER
RETENTION PERIOD) Imaged record can serve as the permanent record.

GC34090;
H&S 19850;
GC34090.7
P Questys (I/P) P P
DS Zoning Ordinance – Text Changes. Changes in the Zoning Ordinance; 1948 to present. (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the
permanent record.

GC34090(d)
40806
P Questys (I/P) P P
DS Code Book – General Plan, Zoning Development Code. (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged
record can serve as the permanent record.

GC34090;
GC65103
CL 2 Questys (I/D) CL+2
DS Certificate of Compliance (retain hard copy permanently) GC34090 S 3 Questys (I/D) P DS Site Development Outside City Limits. Reviewed on a case-by-case basis to determine if retained permanent. Planning Director decision.

Dept. Policy CU 2 Questys (I/D) CY+2
DS Agendas- Includes City Commission and Boards GC 34090 CU 2 Questys (I/D) CU+2 CU+2 DS Planning Commission-Minutes GC34090(d);
GC36814;
GC40801
CU P Questys (I/P) CU+P P
226
34 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEVELOPMENT SERVICES DEPARTMENT
PART 3
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
DS
Zoning Map. (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the permanent record.

GC34909a;
H&S 19850;
4003;4004
P Questys (I/P)
Image &
Quality
Checked
Replaces
Original

SCANNED

RECORD TO

SERVES AS

PERMANENT
P
DS Specific Plans (GPA). (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the
permanent record.

GC34090;
H&S 19850;
GC34090.7
P Questys (I/P) P
DS Environmental Impact Report. . (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the
permanent record.

GC 34090(d):

CEQA
Guidelines
P Questys (I/P) P
DS Mitigation Monitoring Program. (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the
permanent record.

GC 34090(d):

CEQA
Guidelines
P Questys (I/P) P
227
35 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEVELOPMENT SERVICES DEPARTMENT
PART 4 Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
DS
Initial Studies. (Engineering, joint power, noise, transportation) GC 34090(d): P Questys (I/P) P GC 34090(d):

DS Development Fees. (scan and destroy hard copy AFTER
RETENTION PERIOD) Imaged record can serve as the
permanent record.

Dept. Policy CU Questys (I/P) P
DS Demographic/Statistical Data. Includes census data. GC 34090(d) CL 2 Questys (I/D) CL+2 CL+2
DS Regional Housing Needs Assessment. (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the
permanent record.

Dept. Policy CU Questys (I/P) P
228
36 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEVELOPMENT SERVICES DEPARTMENT
PART 5 Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
DS
Sign Programs. (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the permanent record.

Dept. Policy
1 Questys (I/P)
Image &
Quality
Checked
Replaces
Original

SCANNED

RECORD TO

SERVES AS

PERMANENT
P
DS Sign Permits. Permits, correspondence, related documents re use of rights of way (scan and destroy hard copy AFTER RETENTION PERIOD) Imaged record can serve as the permanent record.

GC 34090 CU 2 Questys (I/D) CU+2
DS Recycling Programs GC 34090 S 2 S+2
DS CDBG (Community Development Block Grant Program)
General
24 CFR
570.502(b)(3);
241 CFR

85.42; OMB
Cir A-110,
A102, 128;
HUD regs
CL 4 NONE CL+4 CL+4
DS
Appeals – case file (scan and destroy hard copy AFTER
RETENTION PERIOD) Imaged record can serve as the permanent record.

GC34090.7;
H&S
19850;4003;40
CL 1
Questys (I/P)
Image &
P
229
37 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period. 04 Quality
Checked
Replaces
Original

SCANNED

RECORD TO

SERVES AS

PERMANENT
DS CDBG – Applications (filed by year) 24 CFR
570.50(b)(3);2
41 CFR85.42;
OMB Cir A110,
CL 4 NONE CL+4 CL+4
ENGINEERING DEPT.

PART 1 Annual approval of record retention periods for department records:
__________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
ENG Capital Improvements Projects. Supporting documents including bidders list, specifications, reports, plans, work orders, schedules, etc.

CCP 337.15 CL 10 Questys (I/D) CL+10 CL+10
ENG Drawings, Traffic Control Plan GC 34090(a) P Questys (I/P) P P ENG Flood Control. Storm Drain Inspection, Sewer Lines GC 34090(d) CL 2 Questys (I/D) CL+2 N/A ENG Special Districts. Supporting documents re: improvement, lighting, underground utility; bonds, taxes and construction
GC 34090(a) P Questys (I/D) P P
Traffic Signals. Counts, collisions, accidents GC 34090(d) CL 2 Questys (I/D) CL+2 CL+2 230
38 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

ENG
ENG
Project Files (City Projects) – Work Files. Files are retained until completion of the project.

GC 34090 CL 2 Questys (I/D) CL+2 CL+2
PUBLIC SERVICES/ENG. DEPT.
–
PART 1
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
PU Utility Service – Billing/Customer Records
Customer name, service address, meter reading, usage, payments, applications/cancellations
GC 34090 AU 2 Questys (I/D) AU+2 CU+2
PU Utility Service – Connection Records
(Maps, Water Line Connections; Easements)
GC 34090 P Questys (I/P) P P
PU Wells
(file kept until 2 yrs after well is abandoned)
GC 34090(d) Life of
Well
2 Questys (I/D) Life of Well +
2 Yrs

PU Water Improvement Projects
(water service applications)
GC 34090(d) P Questys (I/P) P
PU Water Rights GC 34090 H/P Questys (I/P) H/P
PU Water Quality/Testing
Bacteriological/chemical=compliance records include location, date, method and results; corrections, analysis of bacterial and chemical content.

Quality=Compliance documentation including sampling data, 40 CFR 141.33
& 141.91
CU 12 Questys (I/D) CU+12 CU+12
231
39 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period. analysis, reports, surveys, documents, evaluation, schedules, valves, etc.

PU Meter Operations
(Reader Reports, orders, tests Maintenance Reports, Utility Rebates) GC 34090 CU 2 Questys (I/D) CU+2 CU+2
PUBLIC SERVICES/ENG. DEPT.
–
PART 2
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
PU Violations, Drinking Water
(retention applies to each violation)
40 CFR 141.33 CU 3 Questys (I/D) CU+3 CU+3
PU Flood Control
Drainage Facilities=includes dams, lakes, basins, creeks Flood Zones=includes flood maps
GC 34090 P Questys (I/P) P P

PU WATER REPORTS
Conservation/Consumption/Well Level
GC 34090 CU 2 Questys (I/D) CU+2 CU+2
PU Corrosion Control = compliance documentation
Lead Service Line = compliance documentation
Public Education = compliance documentation
Quality Parameters = compliance documentation
Source Water = compliance documentation, e.g. lead & copper State Certification = compliance documentation
40 CFR
141.91;
G.C. 34090(d);
40 CFR
141.33(a);
CU 12 Questys (I/D) CU+12 CU+12
PU Discharge Monitoring = average amount of pollution discharged into waters of municipality.

Variances, Water System
40 CFR
122.41; 40
CFR 141.33
CU 5 Questys (I/D) CU+5 CU+5
232
40 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

PU Drinking Water Corrections
Sanitary Surveys=statistics, reports, correspondence
40 CFR 141.33 CU 10 Questys (I/D) CU+10 CU+10
PU Hydrograph=daily flow of streams GC 34090 P Questys (I/P) P P PUBLIC SERVICES/ENG. DEPT.
–
PART 3
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
PU Water Mgmt. Conservation Programs GC 34090(d) S 2 Questys (I/D) S+2 PU Reclamation=daily operations including sewage flow, grit removal, chlorine usage, lab analysis results, etc.
40 CFR 122.41 CU 5 Questys (I/D) CU + 5 CU+5
PU Meter Installation Records = notebooks contain records of water meter installations. Includes work orders, service applications; checks/receipts. Records are retained until completion of the installation plus one year.

GC 34090 CL 1 Questys (I/D) CL+1
PU Well History/Operations Files
Files include documentation of water quality and production at various City-owned wells. Files include: lab tests/reports; logs of tests/activity; work notes; correspondence & memos; Files are maintained in the office until termination of use of a well, then placed in off-site storage for permanent retention.

GC 34090 T P Questys (I/P) P
PU Water Rates = Files on the development and est. of City water rates include; City Council communications; published/approved rates; analysis & comparisons, correspondence & supporting
documentation; files are retained until new rates are approved and published.

GC 34090 S 2 Questys (I/D) S+2 S+2
233
41 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

BLDG. & SAFETY DEPT.
–
PART 1
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
B&S Bldg. Plans and Construction Documents – Exclude Permit SINGLE FAMILY RESIDENTIAL – SFR AND
APPURTENANCES (Residential Plans destroy 6 months after building final).

DEPARTMENT PREFERENCE: Plans are not required to be
submitted for these projects, but if they are, the CBC requires they be retained for at least completion plus 180 days. H&S §19850; CBC §106.5; GC§34090.

H&S 19850 &
19851
GC 34090
CCP Section
1351
CL 6 MOS Questys (I/D) CL+6 MOS.

B&S Building Plans and Construction Documents – Exclude Permit

INDUSTRIAL, COMMERCIAL, MULTI-FAMILY

DWELLINGS, PLACES OF PUBLIC ACCOMMODATION,
TENANT IMPROVEMENTS (includes commercial structural
plans)
(maintain scanned Questys copy permanently and destroy hard copy after retention period)
DEPARTMENT PREFERENCE: Law requires for the life of the building for commercial only; Statewide guidelines propose 2 years for blueprints & specification. H&S §19850; CBC§106.5;
GC§34090.

H&S 19850 &
19851
GC 34090
CL P
(Destroy
hardcopy
after
imaging)
Questys (I/P) CL+I/P
B&S Building Permits GC 34090 CL P
(Destroy
hardcopy
after
imaging)
Questys (I/P) CL+I/P
234
42 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
B&S Certificate of Occupancy GC 34090 CL P
(Destroy
hardcopy
after
imaging)
Questys (I/P) CL+I/P

CITY ATTORNEY
–
PART 1
Annual approval of record retention periods for department records:
____________________________
Dept. Head Signature
DEPT.

OF
RECORD

RECORD TITLE AND DESCRIPTION

GENERAL RECORDS

STATUTORY

REFERENCE

RETENTION/DISPOSITION

OFF-SITE MEDIA

OFFICE STORAGE FORMAT
TOTAL

RETENTION
FEBRUARY 2006

SECRETARY OF

STATE GUIDELINES
CA Appeals, Civil CCP
583.3209a)(3);
GC 34090
CU 3 Questys (I/D) CU+3
CA
Case Log CCP 337.2 CL 7 Questys (I/D) CL+7
CA
Case Records 42 USC S1983 CL 7 Questys (I/D) CL+7
CA Closed Session confidential memos GC 34090 AC 2 Questys (I/D) AC+2 CA
Index, Attorney Case, Including notations related to case GC 6254 CL Questys (I/D) CL; Life of Program
235
43 LEGEND KEY: AC=Active AU=Audit CU=Current Year CL=Closed/Completion CITATIONS: CCP=Code of Civil Procedure CCR=Calif. Code of Regulations S=Supersede P=Permanent E=Election I=Image (Questys) FYE=Fiscal Year End CFR=Code of Federal Regulations EC=Elections Code (Calif.) LC=Labor Code D=Destroy DP=Dept. Policy H=Historical T=Term/Termination GC=Government Code (Calif.) PC=Penal Code (Calif.) CEQA=Calif. Env. Quality Act H&S=Health & Safety OSHA=Occupational Safety & Health Act USC=U.S. Code MEDIA FORMAT: Questys/Other Source (I/P) = Imaged Record is maintained permanently. Digitized image represents true copy of original document as official record.

Questys/Other Source (I/D)= Imaged Record and hardcopy record is destroyed after retention period.

CA Litigated cases; Court documents/agreement re: final actions/settlements (received from legal counsel after disposition) GC 34090 P Questys (I/D) P
CA Logs, Attorney Service Requests; Service request, summaries of monthly requests
GC 34090 CU 2 Questys (I/D) CU+2
CA Non-Litigated Investigation Files
Potential claim files, civil claims files not resulting in litigation, any other investigation records not resulting in litigation GC 34090 CU 2 Questys (I/D) CU+2
CA Opinions; Confidential GC 34090; GC
6254
S 2 Questys (I/D) S+2
236

Adelanto City CouncilAugust 9, 2023

Adelanto City Council
August 9, 2023