1 MINUTES OF THE
REGULAR MEETING
OF THE ADELANTO CITY COUNCIL,
ADELANTO PUBLIC FINANCING AUTHORITY,
ADELANTO PUBLIC UTILITY AUTHORITY,
THE ADELANTO COMMUNITY BENEFIT CORPORATION,
AND THE SUCCESSOR AGENCY BOARD
August 14, 2024
A. CALL TO ORDER – CLOSED SESSION
The Adelanto City Council held the Regular Closed Session Meeting on Wednesday August 14, 2024, via teleconference 1-415-655-0001 - conference code 146 275 0870 of the Governmental Center located at 11600 Air Expressway, Adelanto, California. Mayor Reyes called to order the regular session meeting at 7:07 p.m.
Council Members present: Jeannette, Uptergrove, Mayor Pro Tem Ramos, and Mayor Reyes.
Absent: Council Member Meza
MOTION: Moved by Mayor Reyes, seconded by Council Member Jeannette to approve Council Member Mezas absence.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
Invocation: Council Member Uptergrove
Flag Salute: Mayor Pro Tem Ramos
B. APPROVAL OF AGENDA
MOTION: Moved by Mayor Reyes, seconded by Council Member Jeannette to approve the agenda as presented.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
C. CITY MANAGERS ANNOUNCEMENTS AND REPORT
City Manager Flores spoke about making a great deal of progress. He spoke about various projects occurring within the city. He shared that the remodel of the chambers is expected to be completed by the end of the year. He showed the new cameras that have been placed throughout the city. 10 City Council Minutes
Regular Meeting
August 14, 2024
2 D. CITY COUNCIL ANNOUNCEMENTS AND REPORTS
Council Member Uptergrove spoke about attending the Greater High Desert Chambers and heard about various supports and legislation that Oberlnote is working on for Veterans. She spoke about attending a meeting at the District Attorney’s office regarding human trafficking in the high desert.
She mentioned the city is hosting an event called CERT - Community Emergency Response Team.
Council Member Jeannette spoke about being proud of the Council working together as a team. She spoke about various meetings she attended.
Mayor Pro Tem Ramos congratulated Council Member Uptergrove for being appointed to the Behavioral Health Board.
Mayor Reyes thanked Rafael for cleaning up the weeds. He spoke about how the 1985 CALTRANS agreement was drastically amended. He thanked CALTRANS and he thanked Director Wolfe and SBCTA. He congratulated Council Member Uptergrove also for her appointment. He also congratulated her for the grant she was awarded for the refrigeration unit. He stated he is proud of the council and that development is wanted and needed.
E. PRESENTATIONS
1. Presentation by Hispanic Chamber Of Commerce - Iris gave a presentation.
2. Presentation by Victor Valley High School Superintendent Cole - Presented a powerpoint.
3. City of Adelanto - Adelanto Industrial Park - Proposed Public Infrastructure Financing Program. - Presented a powerpoint.
F. PUBLIC COMMUNICATION
Mayor Reyes opened public comment at 8:57 p.m.
Marilyn Clark: She expressed concerns about her neighborhood. She shared there are issues with weeds, trash, and multiple cars on the street.
Mayor Reyes closed public comment at 9:02 p.m.
11 City Council Minutes
Regular Meeting
August 14, 2024
3 G. CONSENT CALENDAR
MOTION APPROVING THE CONSENT CALENDAR AS PRESENTED
MOTION: Moved by Mayor Reyes, seconded by Council Member Jeannette to approve the consent calendar as presented.
1. Waiver of Full Reading of Ordinances. Proposed action to waive full reading (except title) of all ordinances appearing on this City Council agenda as authorized by Government Code Section 36934, unless otherwise directed by the City Council.
2. Receive and File Burrtec Monthly Report
3. Receive and File Burrtec 2nd Quarter Report.
4. Receive and file Business License department Report.
5. Approval of Contract Between the City of Adelanto the Adelanto Public Utility Authority And AJ&E Janitorial Services.
6. Approval agreement between the City Of Adelanto, and Hanna’s Nursery and Landscaping
7. Approval of Resolution 24-70 extending the PUN Group auditors contract for the City of Adelanto, APUA, Successor Agency, APFA, and the Adelanto Community Benefit Corporation and authorize the City Manager to sign the Engagement Letter with the PUN Group.
8. Approval of Professional Service Agreement for Grant Administration and Implementation Services between the City of Adelanto, the Adelanto Public Utility Authority and ZSE and Associates.
9. Consideration of Resolution No. 24-75 approving an Agreement Amendment with Rogers, Anderson, Malody & Scott, LLP for contract finance services and adopting findings to dispense with the competitive bidding process.
RESOLUTION NO. 24-75
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ADELANTO,
COUNTY OF SAN BERNARDINO, CALIFORNIA, APPROVING AN
AGREEMENT AMENDMENT NO. 1 WITH ROGERS, ANDERSON, MALODY & SCOTT, LLP. FOR FINANCE SERVICES AND ADOPTING FINDINGS TO
DISPENSE WITH THE COMPETITIVE BIDDING PROCESS
10. Accepting grant from the California Department of General Services and Approve Professional Services Agreements, for the Remodel of City Council Chamber Design Services.
12 City Council Minutes
Regular Meeting
August 14, 2024
4 Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
H. ADELANTO PUBLIC UTILITY AUTHORITY CONSENT CALENDAR
MOTION APPROVING THE CONSENT CALENDAR AS PRESENTED
MOTION: Moved by Mayor Reyes, seconded by Mayor Pro Tem Ramos to approve the consent calendar as presented.
1. Waiver of Full Reading of Ordinances. Proposed action to waive full reading (except title) of all ordinances appearing on this City Council agenda as authorized by Government Code Section 36934, unless otherwise directed by the City Council.
2. Approval of contract between the City Of Adelanto the Adelanto Public Utility Authority and AJ&E Janitorial Services
3. Approval of proposal from Layne Christensen Company to purchase and install six (6) actuators for new 10" and 14" valves at the Adelanto Treatment Plant
4. Approval of Professional Service Agreement for Grant Administration and Implementation Services between the City of Adelanto, the Adelanto Public Utility Authority and ZSE and Associates.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
I. ADELANTO PUBLIC UTILITY AUTHORITY - NEW BUSINESS
1. ADELANTO ROAD WATER MAIN – CIP WATER. (KAVOUSE)
RECOMMENDATION: Staff recommends that the Adelanto Public Utility Authority approve and award of the construction contract agreement with High Desert Underground Inc. in the amount of $5,288,940 to provide pipeline construction from Air Epxy and Adelanto Rd to Auburn Ave and Adelanto Rd, authorizing project construction contingency at five percent, for construction, authorizing City Manager or designee to expend the contingency fund, if necessary to complete the project, environmental impact report was prepared by CEQA Plus and was analyzed pursuant to CEQA in a EIR, findings were that the project does not raise a specific issues with CEQA.
Contracted Engineering Services Manager Burgess presented the staff report. 13 City Council Minutes
Regular Meeting
August 14, 2024
5 Mayor Reyes opened public comment at 9:07 p.m.
Mayor Reyes closed public comments at 9:07 p.m.
MOTION: Moved by Mayor Reyes, seconded by Mayor Pro Tem Ramos to approve and award of the construction contract agreement with High Desert Underground Inc. in the amount of $5,288,940 to provide pipeline construction from Air Epxy and Adelanto Rd to Auburn Ave and Adelanto Rd, authorizing project construction contingency at five percent, for construction, authorizing City Manager or designee to expend the contingency fund, if necessary to complete the project, environmental impact report was prepared by CEQA Plus and was analyzed pursuant to CEQA in a EIR, findings were that the project does not raise a specific issues with CEQA.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
J. PUBLIC HEARING
1. A CITY OF ADELANTO LANDSCAPE MAINTENANCE ASSESSMENT
DISTRICT NO. 1, ANNEXATION OF VICTORY LANE-TRACT 20058 (2024- 032). (KAVOUSE/RICHARD)
RECOMMENDATION:
Staff recommends that the City Council take the next and final steps to complete the annexation process for Tract 20058.
It is requested that the City Council open the Public Hearing regarding the annexation of Tract 20058 to the District and the proposed assessments in order to accept public testimony and any written protests regarding these proceedings. Upon conclusion of the public testimony, the Mayor will close the Public Hearing and direct the City Clerk or their designee to open and tabulate the ballots received, which may take a few minutes. Upon completion of the tabulation, the City Clerk will present to the City Council the results of that tabulation which will be in the form of total dollars ($) in support of the assessments (“Yes” votes) and the total dollars ($) opposed to the assessments (“No” votes); and as a matter of procedure, the City Council would then adopt the first of two resolutions which formally declares the results of the protest ballot proceedings. Based on the weighted ballot tabulation results, if the “No” votes exceed the “Yes” votes then there is a majority protest of the proposed assessments, and the City Council will abandon any further proceedings at this time to annex this Annexation Territory to the District or to levy the annual assessments.
If majority protest does not exist, it is requested that the City Council adopt the second resolution which formally annexes Tract 20058 to the District, confirms the Assessment Diagram and assessments outlined in the Engineer’s Report, and orders the levy and collection of the assessments for the Annexation Territory to be collected on the County tax rolls for Fiscal Year 2024/2025 as identified in the Engineer’s Report. 14 City Council Minutes
Regular Meeting
August 14, 2024
6 1.) CONDUCT THE PUBLIC HEARING REGARDING THE ANNEXATION OF TRACT 20058 TO LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 1.
2.) AFTER RECEIVING ALL TESTIMONY, CLOSE THE PUBLIC HEARING AND
DIRECT CITY CLERK OR THEIR DESIGNEE TO TABULATE THE BALLOTS RETURNED.
3.) UPON COMPLETION OF THE BALLOT TABULATION ADOPT THE FOLLOWING RESOLUTION.
RESOLUTION NO.24-71
DECLARING THE RESULTS OF THE PROPERTY OWNER PROTEST BALLOT
PROCEEDING CONDUCTED FOR THE LEVY OF ASSESSMENTS RELATED TO THE ANNEXATION OF VICTORY LANE-TRACT 20058 TO THE ADELANTO LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 1,COMMENCING IN FISCAL YEAR 2024/2025.
4.) IF MAJORITY PROTEST DOES NOT EXIST, ADOPT THE FOLLOWING RESOLUTION (Otherwise no further action is required).
RESOLUTION NO. 24-72
CONFIRMING THE ANNEXATION OF PARCELS WITHIN VICTORY LANETRACT 20058 TO THE ADELANTO LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 1, THE DIAGRAM AND ASSESSMENTS RELATED THERETO,
OVERRULING ALL PROTESTS CONCERNING THE ASSESSMENTS, AND
ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2024/2025.
Contracted Engineering Services Manager Burgess presented the staff report.
Mayor Reyes opened public comment at 9:10 p.m.
Mayor Reyes closed public comment at 9:10 p.m.
City Clerk Lopez opened the ballots for the item. She stated there is 1 in favor and 1 opposed.
Victory Lane voted yes and Stacey Cisneros voted no. Per Choni of Willdan Victory Lane’s assessment is higher so since they voted yes, then the vote passed.
MOTION: Moved by Mayor Pro Tem Ramos, seconded by Mayor Ramos to adopt the first of two resolutions which formally declares the results of the protest ballot proceedings.
Motion carried 3-1-1 (Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Jeannette abstaining and Meza noted as absent).
15 City Council Minutes
Regular Meeting
August 14, 2024
7 2. CITY OF ADELANTO STREETLIGHT MAINTENANCE ASSESSMENT DISTRICT NO. 1, ANNEXATION OF ADELANTO VILLA-TRACT 20058 (2024-032). (KAVOUSE/RICHARD)
RECOMMENDATION:
Staff recommends that the City Council take the next and final steps to complete the annexation process for Tract 20058.
It is requested that the City Council open the Public Hearing regarding the annexation of Tract 20058 to the District and the proposed assessments in order to accept public testimony and any written protests regarding these proceedings. Upon conclusion of the public testimony, the Mayor will close the Public Hearing and direct the City Clerk or their designee to open and tabulate the ballots received, which may take a few minutes. Upon completion of the tabulation, the City Clerk will present to the City Council the results of that tabulation which will be in the form of total dollars ($) in support of the assessments (“Yes” votes) and the total dollars ($) opposed to the assessments (“No” votes); and as a matter of procedure, the City Council would then adopt the first of two resolutions which formally declares the results of the protest ballot proceedings. Based on the weighted ballot tabulation results, if the “No” votes exceed the “Yes” votes then there is a majority protest of the proposed assessments, and the City Council will abandon any further proceedings at this time to annex this Annexation Territory to the District or to levy the annual assessments. If majority protest does not exist, it is requested that the City Council adopt the second resolution which formally annexes Tract 20058 to the District, confirms the Assessment Diagram and assessments outlined in the Engineer’s Report, and orders the levy and collection of the assessments for the Annexation Territory to be collected on the County tax rolls for Fiscal Year 2024/2025 as identified in the Engineer’s Report.
1) CONDUCT THE PUBLIC HEARING REGARDING THE ANNEXATION OF TRACT 20058 TO STREETLIGHT MAINTENANCE ASSESSMENT DISTRICT NO. 1. 2) AFTER RECEIVING ALL TESTIMONY, CLOSE THE PUBLIC HEARING AND
DIRECT CITY CLERK OR THEIR DESIGNEE TO TABULATE THE BALLOTS RETURNED.
3) UPON COMPLETION OF THE BALLOT TABULATION ADOPT THE FOLLOWING RESOLUTION.
RESOLUTION NO. 24-73
DECLARING THE RESULTS OF THE PROPERTY OWNER PROTEST BALLOT
PROCEEDING CONDUCTED FOR THE LEVY OF ASSESSMENTS RELATED TO THE ANNEXATION OF VICTORY LANE-TRACT 20058 TO THE ADELANTO STREETLIGHT MAINTENANCE ASSESSMENT DISTRICT NO. 1, COMMENCING IN FISCAL YEAR 2024/2025.
4) IF MAJORITY PROTEST DOES NOT EXIST, ADOPT THE FOLLOWING RESOLUTION (Otherwise no further action is required).
16 City Council Minutes
Regular Meeting
August 14, 2024
8 RESOLUTION NO. 24-74
CONFIRMING THE ANNEXATION OF PARCELS WITHIN VICTORY LANE-TRACT 20058 TO THE ADELANTO STREETLIGHT MAINTENANCE ASSESSMENT DISTRICT NO. 1,
THE DIAGRAM AND ASSESSMENTS RELATED THERETO, OVERRULING ALL
PROTESTS CONCERNING THE ASSESSMENTS, AND ORDERING THE LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2024/2025.
Contracted Engineering Services Manager Burgess presented the staff report.
Mayor Reyes opened public comment at 9:22 p.m.
Mayor Reyes closed public comment at 9:22 p.m.
City Clerk Lopez opened the ballots. She stated Victory Lane voted yes and one parcel that said no.
MOTION: Moved by Mayor Pro Tem Ramos, seconded by Mayor Reyes to adopt the first of two resolutions which formally declares the results of the protest ballot proceedings.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
K. NEW BUSINESS
1. DESIGNATION OF VOTING DELEGATES AND ALTERNATES LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE AND EXPO, OCT. 16-18, LONG BEACH CONVENTION CENTER. (BRENDA)
RECOMMENDATION: Staff recommends that the City Council pick a Delegate and Alternate for the League of California Cities Annual Conference.
City Clerk Lopez presented the staff report.
Mayor Reyes will be the delegate and Council Member Uptergrove will be the 1st alternate and Mayor Pro Tem Ramos will be the 2nd alternate.
MOTION: Moved by Mayor Reyes, seconded by Mayor Pro Tem Ramos to approve Mayor Reyes will be the delegate and Council Member Uptergrove will be the 1st alternate and Mayor Pro Tem Ramos will be the 2nd alternate.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
17 City Council Minutes
Regular Meeting
August 14, 2024
9 2. DISCUSSION ITEM – ADELANTO CHRISTMAS PARADE AND ADELANTO MOVIE NIGHT LOCATIONS. (BRENDA)
RECOMMENDATION: City Council to provide feedback and direction regarding the Adelanto Christmas Parade and Adelanto Movie nights.
City Clerk Lopez presented the staff report.
Mayor Pro Tem Ramos asked to find in the budget to do one food truck paid for so that residents can enjoy one movie night.
Further discussion ensued regarding the movies.
Discussion ensued regarding the Christmas Parade. Council agreed that they would like to do a committe for the Christmas Parade.
MOTION: Moved by Mayor Reyes, seconded by Mayor Pro Tem Ramos to have Mayor Pro Tem Ramos and Council Member Uptergrove to be on the Christmas Parade Committee.
Roll Call Vote:
Jeannette: No
Uptergrove: No
Reyes: Yes
Ramos: Yes
Meza: Absent
Motion dies.
MOTION: Moved by Mayor Reyes, seconded by Mayor Pro Tem Ramos to have Mayor Pro Tem Ramos and Mayor Reyes to be on the Christmas Parade Committee.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
L. ITEMS REMOVED FROM THE CONSENT CALENDAR
None.
18 City Council Minutes
Regular Meeting
August 14, 2024
10 M. FUTURE AGENDA ITEMS
Council Member Uptergrove asked for a discussion item regarding the sponsorship the Hispanic Chamber of Commerce asked for.
MOTION: Moved by Council Member Uptergrove seconded by Mayor Pro Tem Ramos to have the above items added to the future agenda for discussion.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
Council Member Uptergrove asked for a discussion item to have a city wide yard sale twice a year.
MOTION: Moved by Council Member Uptergrove, seconded by Mayor Pro Tem Ramos to have the above items added to the future agenda for discussion.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
Council Member Jeannette asked for a discussion item on increasing the code enforcement fees.
The City Manager informed her it was already in the works.
Mayor Pro Tem Ramos asked for a discussion item for meetings to start earlier in the day.
MOTION: Moved by Mayor Pro Tem Ramos, seconded by Mayor Reyes to have the above items added to the future agenda for discussion.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
Mayor Pro Tem Ramos asked for the food truck ordinance to be brought back for discussion.
MOTION: Moved by Mayor Pro Tem Ramos, seconded by Mayor Reyes to have the above items added to the future agenda for discussion.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
19 City Council Minutes
Regular Meeting
August 14, 2024
11 N. PUBLIC COMMUNICATIONS
None.
O. ADJOURNMENT
The next Regular Meeting of the City Council will be held on August 28, 2024 at 7:00 p.m.
MOTION: Moved by Mayor Reyes, seconded by Council Member Meza to adjourn the meeting at 10:25 p.m.
Motion carried 4-1 (Jeannette, Uptergrove, Mayor Pro Tem Ramos and Mayor Reyes voting yes, Meza noted as absent).
_________________________
Gabriel Reyes, Mayor
_________________________
Brenda Lopez, City Clerk
20