AGENDA
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, April 26, 2023
6:00 p.m.
Please Click the Link Below to Join the Zoom Meeting:
https://us02web.zoom.us/j/82814253762
or
Go to: Zoom.us/join and Enter Meeting ID: 828 1425 3762 NOTE: The Agoura Hills City Council and City staff will be participating in this meeting in-person in the Council Chambers and the meeting will be broadcast to the public via remote video conferencing. Members of the public will have the opportunity to participate in-person in the Council Chambers or electronically via Zoom. Refer to “Public Participation” below.
WATCH THE MEETING (IN-PERSON, VIDEO CONFERENCE, OR ARCHIVED) This meeting is being conducted in-person in the Council Chambers and by utilizing video conferencing and electronic means. To attend the meeting in-person, Council Chambers doors will open to the public at 5:30 p.m. To access the live meeting remotely from a PC, Mac, iPad, or Android device, use the Zoom meeting information above. The meeting may be viewed live online beginning at 6:00 p.m. When attendees join the live Zoom meeting, they are automatically muted and only have the options to view and listen to the live meeting. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have the opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item.
Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Please silence all cell phones and other electronic devices during the meeting.
Option B: To provide public comment by video conference (Zoom)
1. If attending the meeting virtually (Zoom), submit written public comments prior to the meeting The public has an opportunity to submit written public comments by email; any comments submitted via text or social media will not be accepted. To ensure the City Council has the opportunity to review and/or consider information prior to the live meeting, please identify the Agenda item number in the email subject line and submit your written public comments by email to [email protected] by 4:00 p.m. on the meeting date. Public comments provided via email will be distributed to the City Council prior to the City Council meeting and posted on the City’s website. Public comments are not read into the record. Please note: any public comments received after 4:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations nor entered into the official record. However, the public may participate by providing live public comment at the meeting via Zoom (see below).
2. If attending the meeting virtually, live public comments may be received via Zoom (audio only) During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. To provide public comment live at the meeting, access the meeting remotely via Zoom (see link above). To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar. Speaker must be present when called to speak; staff will announce the speaker’s name, as listed on Zoom, and unmute the microphone to speak (audio only). Prior to speaking, state first and last name and provide city of residence for the record. The microphone will be muted by staff when three (3) minutes have expired.
CALL TO ORDER
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, April 26, 2023
PLEDGE OF ALLEGIANCE Cub Scout Pack 227
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
REPORT OF CLOSED SESSION
APPROVAL OF AGENDA
PRESENTATIONS
Recognition of Former Planning Commissioner Murtaza Mogri Proclamation – National DMV/Donate Life Month
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Las Virgenes/Malibu Council of Governments Update
Greater Conejo Valley Chamber of Commerce Update
(City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Approve Minutes of the Special City Council Goal Setting Workshop of March 22, 2023
STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Minutes of the Regular City Council Meeting of March 22, 2023 STAFF REFERENCE: CITY CLERK RODRIGUES
CONSENT CALENDAR, continued -
3. Approve Demand Warrant Register No. 890
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, April 26, 2023
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
4. Approve Treasurer’s Report for February 2023
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
5. Receive and File the City of Agoura Hills Single Audit Report for the Year Ended June 30, 2022
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
6. Approve Rejection of Claim for Damages – Jeffrey and Katherine Albright STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
ADMINISTRATIVE ANALYST BIRD
7. Approve Second Amendment to the Agreement for Consultant Services, with RRM Design Group, for Additional Services Related to the Agoura Village Specific Plan Amendment
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PRINCIPAL PLANNER CLEAVENGER
8. Approve Fourth Amendment to the Agreement for Consultant Services, with KimleyHorn and Associates, Inc., for Additional Engineering Design Services for the Kanan Road / Agoura Road Ultimate Intersection Improvements Project STAFF REFERENCE: PUBLIC WORKS DIRECTOR/CITY ENGINEER
9. Approve Fourth Amendment to Agreement for Consultant Services, with Michael Baker International, for Additional Engineering Design Services for the Kanan Corridor Project Study Report / Project Development Support (PSR/PDS) Project STAFF REFERENCE: PUBLIC WORKS DIRECTOR/CITY ENGINEER
10. Approve Agreement for Consultant Services, with Rincon Consultants, Inc., for the Preparation of an Addendum to the Palo Comado Ranch Environmental Impact Report (EIR), for a New Single-Family Residence, per the California Environmental Quality Act (CEQA), and 2) Agreement for Payment of Costs, with Joshua Haffner, in Connection with the Preparation of Environmental Documentation STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
COMMUNITY DEVELOPMENT DIRECTOR THOMAS
CONSENT CALENDAR, continued -
11. Approve 2022 General Plan Annual Report Progress Report City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, April 26, 2023
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PRINCIPAL PLANNER CLEAVENGER
12. Approve Agoura Hills Housing Successor Annual Housing Report for Fiscal Years 2020-2021 and 2021-2022 in Compliance with Senate Bill 341 STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PRINCIPAL PLANNER CLEAVENGER
DISCUSSION / ACTION
(This section is reserved for persons wishing to address items listed under Discussion / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
13. Discussion to Consider Approval of a Letter of Opposition to the Involuntary Deputy Rotation Plan as Outlined in the Report and Recommendations of the Special Counsel to the Sheriff Civilian Oversight Commission Regarding Deputy Gangs and Deputy Cliques in the Los Angeles County Sheriff’s Department STAFF REFERENCE: ASSISTANT CITY MANAGER ADEVA
COUNCIL, STAFF COMMENTS
ADJOURNMENT
The Special Meeting of the City Council Goal Setting Workshop will be held at 4:00 p.m., followed by the Regular Meeting of the City Council at 6:00 p.m., on Wednesday, May 10, 2023, in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7303, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, April 26, 2023, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T U-Verse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting. The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
GOAL SETTING WORKSHOP
SPECIAL MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, March 22, 2023 – 4:00 p.m.
The City Council meeting was called to order at 4:00 p.m. by Mayor Pro Tem Buckley Weber.
The Pledge of Allegiance was led by Councilmember Sylvester.
Present were: Mayor Chris Anstead (via teleconferencing), Mayor Pro Tem Illece Buckley Weber, Councilmember Deborah Klein Lopez, Councilmember Penny Sylvester, and Councilmember Jeremy Wolf.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Media Analyst Ericka Diaz, Community Development Director Denice Thomas, Principal Planner
Jessica Cleavenger, Director of Public Works/City Engineer Jessica Forte, Senior Civil Engineer Charmaine Yambao,
Public Works Project Manager Kelly Fisher, Director of Finance Christy Truelsen, Finance Manager Melinda Brodsly,
Accountant Leah Tucker, Director of Community Services Amy Brink, Management Analyst Stephanie Pozos, Management
Analyst Amber Victoria, and City Clerk Kimberly M. Rodrigues.
APPROVAL OF AGENDA
ACTION: Councilmember Lopez moved to approve the Agenda, as presented.
Councilmember Wolf seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
Pursuant to Government Code Section 54953(b), Mayor Chris Anstead will be attending the City Council meeting via teleconferencing from:
Hilton Orlando – Business Office
6001 Destination Parkway, Orlando, Florida 32819
This teleconference location is accessible to, and will be open to, the public for attendance at this meeting.
City Council Special Meeting Minutes
Goal Setting Workshop
In-Person Meeting and Video Conference (Zoom)
Wednesday, March 22, 2023
DISCUSSION / ACTION
1. Discussion of City Council Short and Long-Term Goals Public Comments were received by email and forwarded to the City Council prior to the meeting by the following person(s):
George Colman, Old Agoura
Phil Ramuno, Old Agoura
Jess Thomas, Old Agoura
The following person(s) provided in-person live testimony:
Joan Yacovone, Agoura Hills (submitted written comments) Upon discussion of short and long-term goals, the City Council provided feedback to staff and no reportable action was taken.
COUNCIL, STAFF COMMENTS
Councilmember Wolf noted that this was his first budget workshop and thanked staff for their guidance and the City Council for their dialogue.
ADJOURNMENT
Mayor Pro Tem Buckley Weber announced the meeting would adjourn to the Regular Meeting of the City Council at 6:00 p.m., Wednesday, March 22, 2023, in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
ACTION: At 4:57 p.m., Councilmember Sylvester moved to adjourn the meeting. Councilmember Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk
MINUTES
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, March 22, 2023 – 6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Pro Tem Buckley Weber.
The Pledge of Allegiance was led by Councilmember Wolf.
Present were: Mayor Chris Anstead (via teleconferencing), Mayor Pro Tem Illece Buckley Weber, Councilmember Deborah Klein Lopez, Councilmember Penny Sylvester, and Councilmember Jeremy Wolf.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Adeva, Management Analyst Amber Victoria, Administrative Analyst John Treichler, Media Analyst Ericka Diaz, Director of Community Development Denice Thomas,
Principal Planner Jessica Cleavenger, Director of Public Works/City Engineer Jessica Forte, Public Works Project Manager Kelly Fisher, Larry Walker and Associates Consultant Ashli Desai, Director of Finance Christy Truelsen, Greater Conejo Valley Chamber of Commerce representative Adam
Haverstock, HdL Consultants Dave Shey, and Bret Plumlee, Director of Community Services Amy Brink, and City Clerk Kimberly M. Rodrigues.
REPORT OF CLOSED SESSION
No Closed Session was held.
APPROVAL OF AGENDA
ACTION: Councilmember Wolf moved to approve the Agenda, as presented.
Councilmember Sylvester seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
Pursuant to Government Code Section 54953(b), Mayor Chris Anstead will be attending the City Council meeting via teleconferencing from:
Hilton Orlando – Business Office
6001 Destination Parkway, Orlando, Florida 32819
This teleconference location is accessible to, and will be open to, the public for attendance at this meeting.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, March 22, 2023
ABSENT: None.
PRESENTATION
Mayor Pro Tem Buckley Weber presented a Proclamation, recognizing Education and Sharing Day, to Rabbi Moshe Bryski representing the Chabad of the Conejo.
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Lieutenant Roman Foss provided a Los Angeles County Lost Hills Sheriff’s Station Update.
Assistant Fire Chief Andrew Smith introduced his team and Chief Ron Durbin of the Forestry Division provided a Los Angeles County Fire Department Update on Annual Brush Clearance Inspection Requirements (the Defensible Space Program).
Councilmember Sylvester provided a Las Virgenes/Malibu Council of Governments Update.
Greater Conejo Valley Chamber of Commerce Director of Government Affairs & Tourism, Adam Haverstock, provided a Chamber Update.
INFORMATIONAL ITEMS
1. Receive Update on City Revenue Projections
Director of Finance Truelsen introduced the following representatives for City Revenue Projections updates: Greater Conejo Valley Chamber of Commerce representative Adam Haverstock provided a Transient Occupancy Tax update; HdL Consultant Dave Shey provided a Property Tax Budgeting update; and HdL Consultant Bret Plumlee provided a Sales Tax Forecast update.
Following the presentations, Mayor Pro Tem Buckley Weber announced the City Council would take a short recess.
The City Council recessed at 8:46 p.m. and reconvened at 8:56 p.m.
Mayor Pro Tem Buckley Weber opened the floor for public comment.
There were no public comments.
No formal action was required of the City Council on this item.
PUBLIC COMMENTS
There were no public comments.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, March 22, 2023
CONSENT CALENDAR
There were no public comments.
ACTION: Councilmember Sylvester moved to approve Consent Calendar Item Nos. 2-10, as presented. Councilmember Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
2. Approve Minutes of the Regular City Council Meeting of August 10, 2022 Approve Minutes of the Regular City Council Meeting of March 8, 2023
3. Approve Demand Warrant Register No. 889
4. Approve Notice of Completion, with Powell Constructors, Inc., for the U. S. 101/Palo Comado (at Chesebro) Interchange Project; NIB 17-05
5. Approve Authorization to Seek Bids for Fiscal Year 2023-24 Pavement Rehabilitation Project; NIB 23-01
6. Approve Agreement for Consultant Services, with Economic & Planning Systems, Inc., (EPS), for Updating the Housing In-Lieu Fee Analysis
7. Approve City of Agoura Hills Home Hardening Grant Program 2023
8. Approve 2022 General Plan Housing Element Annual Progress Report
9. Approve the Designation of Applicant’s Agents Resolution for Non-State Agencies Designating the City Manager, Deputy City Manager, and Finance Director as Authorized Agents for the City of Agoura Hills (California Office of Emergency Services)
10. Adopt Resolution No. 23-2033; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, APPROVING THE AGOURA HILLS
EMERGENCY OPERATIONS PLAN IN COMPLIANCE WITH THE CALIFORNIA
STANDARDIZED EMERGENCY MANAGEMENT SYSTEM (SEMS)
PUBLIC HEARING / ORDINANCE
11. Conduct a Public Hearing, Waive Full Reading, and Adopt Interim Urgency Ordinance No. 23-469U; AN INTERIM URGENCY ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, EXTENDING INTERIM URGENCY ORDINANCE NO. 23-468U RE-ESTABLISHING AND City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, March 22, 2023
TEMPORARILY CONTINUING A TEMPORARY OUTDOOR OPERATIONS
PERMIT PROGRAM AND MAKING A FINDING OF EXEMPTION UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
Following presentation of the staff report, Mayor Pro Tem Buckley Weber opened the Public Hearing at 9:03 p.m.
There being no public comments, Mayor Pro Tem Buckley Weber closed the Public Hearing at 9:04 p.m.
ACTION: Following discussion, Councilmember Sylvester moved to waive full reading and adopt Interim Urgency Ordinance No. 23-469U, and make a finding of exemption under the California Environmental Quality Act. Councilmember Lopez seconded. The motion carried 5- 0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
DISCUSSION / ACTION
12. Update on Storm Water Compliance
Following presentation of the staff report, Mayor Pro Tem Buckley Weber opened the floor for public comment.
There were no public comments.
No formal action was required of the City Council on this item.
COUNCIL, STAFF COMMENTS
Councilmember Sylvester announced there would be a public workshop, regarding the Chumash Park Rehabilitation Project, held from 2:00-4:00 p.m. on Tuesday, April 4, 2023, at Chumash Park.
Councilmember Lopez requested the City Council consider, for a future agenda, the opportunity to revisit the City Council Norms regarding the new technology and remote participation by the City Council.
ACTION: Following City Council comments, Councilmember Lopez moved to direct staff to bring back an informational item to discuss the topic.
Councilmember Sylvester seconded. The motion carried 4-1, by the following roll call vote:
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, March 22, 2023
AYES: Mayor Pro Tem Buckley Weber, and Councilmembers
Lopez, Sylvester, and Wolf.
NOES: Mayor Anstead.
ABSENT: None.
Mayor Pro Tem Buckley Weber requested the meeting be adjourned in memory of Maria “Concha” Vazquez, spoke about her engagement with the City as a senior program volunteer and docent at the Reyes Adobe Historical site, noted that she would be dearly missed, and extended sincere condolences to her family and friends.
ADJOURNMENT
Mayor Pro Tem Buckley Weber announced the Regular Meeting of April 12, 2023, had been canceled and the next Regular Meeting of the City Council would be held at 6:00 p.m., on Wednesday, April 26, 2023, in the Council Chambers of the Civic Center. It is anticipated that members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
ACTION: At 10:06 p.m., Councilmember Wolf moved to adjourn the meeting in memory of Maria “Concha” Vazquez. Councilmember Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk