CLOSED SESSION AGENDA
SPECIAL MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – City Manager’s Conference Room
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, May 10, 2023
3:30 p.m.
Please Click the Link Below to Join the Zoom Meeting:
https://us02web.zoom.us/j/87889303373
or
Go to: Zoom.us/join and Enter Meeting ID: 878 8930 3373 NOTE: The Agoura Hills City Council will open the Closed Session in-person in the Council Chambers and also broadcast via remote video conferencing (Zoom). Members of the public will have the opportunity to participate in-person in the Council Chamber or electronically via Zoom. Refer to “Public Participation” below.
WATCH THE MEETING (IN-PERSON, VIDEO CONFERENCE, OR ARCHIVED):
Special Notice: this meeting will be opened for public comment and then the City Council will recess to a Closed Session. The opening of this Closed Session is being conducted in-person in the Council Chambers and by utilizing video conferencing and electronic means. To provide public comment, the public may participate in-person, Council Chambers doors will open to the public at 3:00 p.m. To participate remotely from a PC, Mac, iPad, or Android device, use the Zoom meeting information above. The opening of the Closed Session may be viewed live online beginning at 3:30 p.m. When attendees join the live Zoom meeting, they are automatically muted and only have the options to view and listen to the live meeting. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have the opportunity to participate in-person in the Council Chambers and speak or submit a written comment on the Closed Session item(s) only. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk. Please silence all cell phones and other electronic devices during the meeting.
Option B: To provide public comment by video conference (Zoom)
1. If attending the meeting virtually (Zoom), submit written public comments prior to the meeting The public has an opportunity to submit written public comments by email; any comments submitted via text or social media will not be accepted. To ensure the City Council has the opportunity to review and/or consider information prior to the live meeting, please identify the Agenda item number in the email subject line and submit your written public comments by email to [email protected] by 1:30 p.m. on the meeting date. Public comments provided via email will be distributed to the City Council prior to the City Council meeting and posted on the City’s website. Public comments are not read into the record.
2. If attending the meeting virtually, live public comments may be received via Zoom (audio only) During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. To provide public comment live at the meeting, access the meeting remotely via Zoom (see link above). To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar. Speaker must be present when called to speak; staff will announce the speaker’s name, as listed on Zoom, and unmute the microphone to speak (audio only). Prior to speaking, state first and last name and provide city of residence for the record. The microphone will be muted by staff when three (3) minutes have expired.
City Council Special Meeting - Closed Session
In-Person Meeting and Video Conference (Zoom)
Wednesday, May 10, 2023
CALL TO ORDER
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
PUBLIC COMMENTS
(As this is a Special Meeting, public comments are limited to items on this Agenda. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
CLOSED SESSION
The City Council will meet in Closed Session for the following purpose:
1. Conference with Labor Negotiator – Government Code Section 54957.6 City Negotiator: City Manager
Unrepresented Employees: All Employees
ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7303, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
AGENDA
GOAL SETTING WORKSHOP
SPECIAL MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, May 10, 2023
4:00 p.m.
Please Click the Link Below to Join the Zoom Meeting:
https://us02web.zoom.us/j/87621236724 or go to: Zoom.us/join and Enter Meeting ID: 876 2123 6724 NOTE: The Agoura Hills City Council and City staff will be participating in this meeting in-person in the Council Chambers and the meeting will be broadcast to the public via remote video conferencing. Members of the public will have the opportunity to participate in-person in the Council Chambers or electronically via Zoom. Refer to “Public Participation” below.
WATCH THE MEETING (IN-PERSON, VIDEO CONFERENCE, OR ARCHIVED) This meeting is being conducted in-person in the Council Chambers and by utilizing video conferencing and electronic means. To attend the meeting in-person, Council Chambers doors will open to the public at 3:30 p.m. To access the live meeting remotely from a PC, Mac, iPad, or Android device, use the Zoom meeting information above. The meeting may be viewed live online beginning at 4:00 p.m. When attendees join the live Zoom meeting, they are automatically muted and only have the options to view and listen to the live meeting. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have the opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on the Goal Setting Workshop item(s) only. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk. Please silence all cell phones and other electronic devices during the meeting.
Option B: To provide public comment by video conference (Zoom)
1. If attending the meeting virtually (Zoom), submit written public comments prior to the meeting The public has an opportunity to submit written public comments by email; any comments submitted via text or social media will not be accepted. To ensure the City Council has the opportunity to review and/or consider information prior to the live meeting, please identify the Agenda item number in the email subject line and submit your written public comments by email to [email protected] by 2:00 p.m. on the meeting date. Public comments provided via email will be distributed to the City Council prior to the City Council meeting and posted on the City’s website. Public comments are not read into the record. Please note: any public comments received after 2:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations nor entered into the official record. However, the public may participate by providing live public comment at the meeting via Zoom (see below).
2. If attending the meeting virtually, live public comments may be received via Zoom (audio only) During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. To provide public comment live at the meeting, access the meeting remotely via Zoom (see link above). To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar. Speaker must be present when called to speak; staff will announce the speaker’s name, as listed on Zoom, and unmute the microphone to speak (audio only). Prior to speaking, state first and last name and provide city of residence for the record. The microphone will be muted by staff when three (3) minutes have expired.
City Council Special Meeting Agenda
Goal Setting Workshop
In-Person Meeting and Video Conference (Zoom)
Wednesday, May 10, 2023
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
APPROVAL OF AGENDA
DISCUSSION / ACTION
(Pursuant to the Ralph M. Brown Act, the City Council may not discuss or act on any matter not specifically identified on this Agenda. Public comments are limited to the Discussion/ Action item below. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Discussion of City Council Short and Long-Term Goals STAFF REFERENCE: CITY MANAGER HAMBURGER
COUNCIL, STAFF COMMENTS
ADJOURN to 6:00 p.m., Wednesday, May 10, 2023, to the Regular Meeting of the City Council in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7303, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, May 10, 2023, Special City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T U-Verse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting. The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
AGENDA
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, May 10, 2023
6:00 p.m.
Please Click the Link Below to Join the Zoom Meeting:
https://us02web.zoom.us/j/82822378524
or
Go to: Zoom.us/join and Enter Meeting ID: 828 2237 8524 NOTE: The Agoura Hills City Council and City staff will be participating in this meeting in-person in the Council Chambers and the meeting will be broadcast to the public via remote video conferencing. Members of the public will have the opportunity to participate in-person in the Council Chambers or electronically via Zoom. Refer to “Public Participation” below.
WATCH THE MEETING (IN-PERSON, VIDEO CONFERENCE, OR ARCHIVED) This meeting is being conducted in-person in the Council Chambers and by utilizing video conferencing and electronic means. To attend the meeting in-person, Council Chambers doors will open to the public at 5:30 p.m. To access the live meeting remotely from a PC, Mac, iPad, or Android device, use the Zoom meeting information above. The meeting may be viewed live online beginning at 6:00 p.m. When attendees join the live Zoom meeting, they are automatically muted and only have the options to view and listen to the live meeting. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have the opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item.
Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Please silence all cell phones and other electronic devices during the meeting.
Option B: To provide public comment by video conference (Zoom)
1. If attending the meeting virtually (Zoom), submit written public comments prior to the meeting The public has an opportunity to submit written public comments by email; any comments submitted via text or social media will not be accepted. To ensure the City Council has the opportunity to review and/or consider information prior to the live meeting, please identify the Agenda item number in the email subject line and submit your written public comments by email to [email protected] by 4:00 p.m. on the meeting date. Public comments provided via email will be distributed to the City Council prior to the City Council meeting and posted on the City’s website. Public comments are not read into the record. Please note: any public comments received after 4:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations nor entered into the official record. However, the public may participate by providing live public comment at the meeting via Zoom (see below).
2. If attending the meeting virtually, live public comments may be received via Zoom (audio only) During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. To provide public comment live at the meeting, access the meeting remotely via Zoom (see link above). To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar. Speaker must be present when called to speak; staff will announce the speaker’s name, as listed on Zoom, and unmute the microphone to speak (audio only). Prior to speaking, state first and last name and provide city of residence for the record. The microphone will be muted by staff when three (3) minutes have expired.
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, May 10, 2023
CALL TO ORDER
PLEDGE OF ALLEGIANCE Cub Scout Pack 227
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
REPORT OF CLOSED SESSION
APPROVAL OF AGENDA
PRESENTATIONS
Certificates of Recognition – Cub Scout Pack 227
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
(City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Approve Minutes of the Regular City Council Meeting of August 24, 2022 STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Minutes of the Regular City Council Meeting of September 14, 2022 STAFF REFERENCE: CITY CLERK RODRIGUES
3. Approve Minutes of the Regular City Council Meeting of September 28, 2022 STAFF REFERENCE: CITY CLERK RODRIGUES
4. Approve Minutes of the Regular City Council Meeting of April 26, 2023 STAFF REFERENCE: CITY CLERK RODRIGUES
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, May 10, 2023
CONSENT CALENDAR, continued -
5. Approve Demand Warrant Register No. 891
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
6. Approve Authorization to Seek Bids for Fiscal Year 2023-2024 Annual Concrete Repair Project; NIB 23-02
STAFF REFERENCE: PUBLIC WORKS DIRECTOR/CITY ENGINEER
7. Approve First Amendment to the Agreement for Design Professional Consultant Services, with m6 Consulting, Inc., for Engineering Design Services Related to the Dry-Weather Storm Drain Diversion Project
STAFF REFERENCE: PUBLIC WORKS DIRECTOR/CITY ENGINEER
8. Approve Third Amendment to the Agreement for Consultant Services, m6 Consulting, Inc., for Additional Engineering Design Services for the Palo Comado Creek Linear Park Project
STAFF REFERENCE: PUBLIC WORKS DIRECTOR/CITY ENGINEER
9. Approve Agreement for Contractor Services, with Durham School Services, L.P., for the 2023 Summer Beach Bus Service
STAFF REFERENCE: MANAGEMENT ANALYST POZOS
10. Approve Appointment to Fill Planning Commission Vacancy STAFF REFERENCE: CITY CLERK RODRIGUES
DISCUSSION / ACTION
(This section is reserved for persons wishing to address items listed under Discussion / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
11. Discussion to Consider Approval of Waste Management Valet Fee Increase Proposal
STAFF REFERENCE: DEPUTY CITY MANAGER CELAYA
COUNCIL, STAFF COMMENTS
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, May 10, 2023
ADJOURNMENT
The next Regular Meeting of the City Council will be held at 6:00 p.m., on Wednesday, May 24, 2023, in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7303, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, May 10, 2023, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T U-Verse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting. The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, August 24, 2022
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Lopez.
Mayor Lopez announced that Linda L. Northrup had resigned from the City Council and would be invited to a future meeting for formal recognition and noted that the options to fill her Council vacancy would be discussed under Agenda Item No. 8.
The Pledge of Allegiance was led by Assistant City Manager Adeva.
Present were: Mayor Deborah Klein Lopez, Mayor Pro Tem Chris Anstead, Councilmember Illece Buckley Weber, and Councilmember
Denis Weber.
Also Present were: Assistant City Manager Ramiro Adeva, City Attorney Candice K. Lee, Deputy City Manager Louis Adeva, Management
Analyst Amber Victoria, Administrative Analyst Celeste Bird, Administrative Analyst John Treichler, Media Analyst Ericka Diaz, Director of Community Development Denice Thomas,
Principal Planner Jessica Cleavenger, Director of Public Works/City Engineer Jessica Forte, Director of Finance Christy Truelsen, Director of Community Services Amy Brink, and City Clerk Kimberly M. Rodrigues.
REPORT OF CLOSED SESSION
No Closed Session was held.
APPROVAL OF AGENDA
ACTION: Councilmember Buckley Weber moved to approve the Agenda, as presented. Councilmember Weber seconded. The motion carried 4- 0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Weber.
NOES: None.
ABSENT: None.
PRESENTATIONS
There were no presentations.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 24, 2022
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Santa Monica Mountains National Recreation Area Superintendent, David Szymanski, provided an update on the Chesebro Trail Renovation Project.
Jody Lyle introduced herself to the City Council announcing that she would be serving as Acting Superintendent for the Santa Monica Mountains National Recreation Area through December (2022), was familiar with the Chesebro Trail Renovation Project, and looked forward to working with the City.
Las Virgenes Municipal Water District Division 5 Director, Jay Lewitt, and Engineering Program Manager, Oliver Slauser, provided an update on the Pure Water Project Las Virgenes-Triunfo.
Greater Conejo Valley Chamber of Commerce Director of Government Affairs & Tourism, Adam Haverstock, provided a Chamber Update.
Mayor Pro Tem Anstead provided a Las Virgenes/Malibu Council of Governments Update.
Director of Community Services Brink thanked the One City, One Book Committee and announced the book selection for 2022 would be the highly acclaimed novel “The Library Book” by New York Times Best Selling Author Susan Orlean, reported an evening with the author was scheduled for October 27, 2022, at 6:00 p.m., at the Agoura Hills Recreation and Event Center, and students from an Agoura Hills elementary school will be scheduled to spend a morning with Mayor Lopez for the “READ with the Mayor” event.
In celebration of the City of Agoura Hills 40th Anniversary – 40 Facts for 40 Years, Mayor Lopez presented one fact: the 1983 Miss Las Virgenes Pageant was open to young ladies between the ages of 16 ½ and 26 who resided in Agoura Hills, Calabasas, Westlake Village, Oak Park, and Malibu, and offered finalists the opportunity to compete in the Miss California U.S.A. and Miss Universe Pageants, and Kelly Lang, 22, of Agoura Hills, was crowned the 1984-85 Miss Las Virgenes.
PUBLIC COMMENTS
The following person(s) provided in-person testimony:
Cristy Warner, with youth volunteers Addy, Emily, and Jackson, Thousand Oaks, representing Conejo Valley Relay for Life (submitted flyer) Michael Borkovitz, representing Conejo Valley Relay for Life The following person(s) provided live testimony (via Zoom):
Phil Ramuno, Agoura Hills
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 24, 2022
CONSENT CALENDAR
The following person(s) provided in-person testimony for Item No. 2:
Stephen Bigilen, representing Stephen’s Video Production Following distribution of the Agenda Packet, and prior to the City Council Meeting, written correspondence for Item No. 6 was received from the following person(s), forwarded to the City Council, and made available for public review.
Penny Bondy
Carolyn Cass-Barton, Oak Park
Carol Heflin, Agoura Hills
Ellie Hawkinson, Old Agoura
Rhoda Silver, Agoura Hills
Darryl Levine
Mindy Levine
Jess Thomas, representing Old Agoura Homeowners
Hilary Waldinger, Agoura Hills
The following person(s) provided in-person testimony for Item No. 6:
Mary Wiesbrock, representing Save Open Space (submitted written comments) Jackie Lacombe, Agoura Hills (submitted photographs)
Mary Ann Rush, Agoura Hills
Ellie Hawkinson, Agoura Hills
Councilmember Buckley Weber indicated she would be abstaining from Item No. 2 and requested a separate motion on the item.
Mayor Pro Tem Anstead had a question for staff on Item No. 5, the question was answered and the item was not pulled for discussion.
Mayor Pro Tem Anstead requested Item No. 6 be pulled for separate consideration.
ACTION: Councilmember Buckley Weber moved to approve Consent Calendar Item Nos. 1, 3, 4, and 5, as presented. Councilmember Weber seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Weber.
NOES: None.
ABSENT: None.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 24, 2022
ACTION: Councilmember Weber moved to approve Consent Calendar Item No. 2, as presented. Mayor Lopez seconded. The motion carried 3- 0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmember Weber.
NOES: None.
ABSENT: None.
ABSTAIN: Councilmember Buckley Weber.
ACTION: Councilmember Buckley Weber moved to approve Consent Calendar Item No. 6, as presented. Councilmember Weber
seconded. The motion carried 3-1, by the following roll call vote:
AYES: Mayor Lopez and Councilmembers Buckley Weber
and Weber.
NOES: Mayor Pro Tem Anstead.
ABSENT: None.
1. Approve Demand Warrant Register No. 877
2. Approve Award of Contract, to Pegasus Studios, for an Agreement for Contractor Services for Audio/Visual Broadcasting Services for the City of Agoura Hills
3. Approve Award of Contract, to RRM Design Group, for an Agreement for Design Professional Consultant Services for the Development of Pre-Approved Building Plans for Accessory Dwelling Units (ADU)
4. Approve Agreement for Consultant Services, with Dapeer, Rosenblit & Litvak, LLP, for City Prosecuting Services for Fiscal Year 2022-2023
5. Adopt Resolution No. 22-2019; A RESOLUTION OF THE CITY OF AGOURA
HILLS, CALIFORNIA, APPROVING THE APPLICATION FOR HIGHWAY
SAFETY IMPROVEMENT PROGRAM FUNDS
6. Adopt Ordinance No. 22-461; AN ORDINANCE OF THE CITY OF AGOURA
HILLS, CALIFORNIA AMENDING ARTICLE IX (ZONING) OF THE AGOURA
HILLS MUNICIPAL CODE TO MODIFY THE RH, RM, AND CS-MU ZONING DISTRICTS TO ALLOW INCREASED RESIDENTIAL DENSITY; ESTABLISH
AND IMPLEMENT THE AFFORDABLE HOUSING OVERLAY DISTRICT AND
ESTABLISH A MINISTERIAL PROCESS FOR QUALIFYING PROJECTS (CASE NO. ZOA-2022-0003); ADOPT OBJECTIVE DESIGN STANDARDS FOR MULTIPLE FAMILY DWELLINGS (CASE NO. ZOA-2022-0005); AND AMEND
THE ZONING MAP TO GRAPHICALLY DEPICT THE AFFORDABLE HOUSING
OVERLAY DISTRICT AND NEW ZONING DESIGNATIONS FOR THE HOUSING ELEMENT SITE INVENTORY SITES; Adopt Ordinance No. 22-462; AN City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 24, 2022
ORDINANCE OF THE CITY OF AGOURA HILLS, CALIFORNIA, AMENDING
CHAPTER IV (DEVELOPMENT REGULATIONS AND REQUIREMENTS) OF
THE LADYFACE MOUNTAIN SPECIFIC PLAN TO ESTABLISH PROVISIONS REGULATING THE AFFORDABLE HOUSING OVERLAY DISTRICT (CASE NO.
ZOA-2022-0003); and, Adopt Ordinance No. 22-463; AN ORDINANCE OF THE CITY OF AGOURA HILLS, CALIFORNIA, AMENDING CHAPTER 4 (LAND USE AND DEVELOPMENT STANDARDS) AND CHAPTER 9 (PLAN
ADMINISTRATION) OF THE AGOURA VILLAGE SPECIFIC PLAN TO
ESTABLISH PROVISIONS REGULATING THE AFFORDABLE HOUSING
OVERLAY DISTRICT (CASE NO. ZOA-2022-0002)
DISCUSSION / ACTION
7. Approve California Environmental Quality Act Notice of Exemption for the Storm Water to Sewer Diversion Project
Following presentation of the staff report, Mayor Lopez opened the floor for public comment.
There were no public comments.
ACTION: Following deliberations, Councilmember Buckley Weber moved to approve the California Environmental Quality Act Notice of Exemption for the Storm Water to Sewer Diversion Project and authorize the Director of Public Works to sign the Notice of Exemption on behalf of the City. Councilmember Weber
seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Weber.
NOES: None.
ABSENT: None.
8. Discussion Regarding Vacancy of Council Seat and Consideration of Appointment or Special Election to Fill Vacancy of Office
Following presentation of the staff report, Mayor Lopez opened the floor for public comment.
There were no public comments.
The City Council provided feedback on the preparation of the application for appointment, including the provision of an informational “mini” Council candidate packet outlining the various responsibilities of a Councilmember, and provided comments on the interview and appointment process.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 24, 2022
ACTION: Following deliberations, Councilmember Buckley Weber moved that the vacancy of the Council seat be filled by appointment (Option #1) with a two-week application period of August 25, 2022, through September 8, 2022, with City Council interviews scheduled for September 14, 2022. Councilmember Weber seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Weber.
NOES: None.
ABSENT: None.
COUNCIL, STAFF COMMENTS
Councilmember Buckley Weber acknowledged Stephen Bigilen for a great job, especially during COVID, and that she had the deepest gratitude for everything he has done over his years with the City.
Councilmember Weber also thanked Stephen Bigilen and wished him the best in his future, and spoke about 9/11 and all the people that perished that day, stating that he hoped “none of us ever forget what happened.”
Mayor Pro Tem Anstead thanked Linda L. Northrup for her service to the community as a former City Councilmember and Planning Commissioner.
Mayor Lopez echoed the comments of the Councilmembers, spoke about the recent passing of Ventura County Supervisor Maria Carmen Ramirez, read a tribute honoring her life and career in local government, and requested the City Council adjourn the meeting in her memory.
ADJOURNMENT
Mayor Lopez announced the next Regular Meeting of the City Council would be held at 6:00 p.m., Wednesday, September 14, 2022. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
ACTION: At 8:53 p.m., Mayor Lopez moved to adjourn the meeting in memory of Maria Carmen Ramirez. Councilmember Buckley Weber
seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Weber.
NOES: None.
ABSENT: None.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 24, 2022
Kimberly M. Rodrigues, MPPA, MMC
City Clerk
MINUTES
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, September 14, 2022
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Lopez.
Mayor Lopez requested any applicants for the City Council vacancy appointment process check-in with staff in the Council Chambers foyer for further direction.
The Pledge of Allegiance was led by Councilmember Weber.
Present were: Mayor Deborah Klein Lopez, Mayor Pro Tem Chris Anstead, Councilmember Illece Buckley Weber, and Councilmember
Denis Weber.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Adeva, Management Analyst Amber Victoria, Administrative Analyst John Treichler, Media Analyst Ericka Diaz, Director of Public Works/City Engineer Jessica Forte, Associate Civil Engineer Charmaine Yambao, Director of
Finance Christy Truelsen, Director of Community Services Amy Brink, and City Clerk Kimberly M. Rodrigues.
REPORT OF CLOSED SESSION
City Attorney Lee reported on the one City Council Closed Session item pursuant to Government Code Section 54956.8. The City Council considered the item, direction was given to staff, and no reportable action was taken.
APPROVAL OF AGENDA
ACTION: Councilmember Buckley Weber moved to approve the Agenda, as presented. Councilmember Weber seconded. The motion carried 4- 0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Weber.
NOES: None.
ABSENT: None
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 14, 2022
PRESENTATIONS
There were no presentations.
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
In celebration of the City of Agoura Hills 40th Anniversary – 40 Facts for 40 Years, Mayor Lopez presented one fact: the City of Agoura Hills is “full of magic”; it is the gateway to the Santa Monica Mountains, sprinkled with rural charm, and embodies small town living with big city heart. To showcase the lush hillsides and “magic” in the community, the 1984 City Council produced a postcard featuring two white unicorns and the caption: “Some say there is magic in the Agoura Hills.”
PUBLIC COMMENTS
Following distribution of the Agenda Packet, and prior to the City Council Meeting, written correspondence was received from the following person(s), forwarded to the City Council, and made available for public review.
Matthew Cohen, Agoura Hills
The following person(s) provided live testimony (in-person):
Ben Suber, Agoura Hills
CONSENT CALENDAR
There were no public comments.
ACTION: Councilmember Buckley Weber moved to approve Consent Calendar Item Nos. 1-7, as presented. Councilmember Weber seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Weber.
NOES: None.
ABSENT: None.
1. Approve Minutes of the Regular City Council Meeting of April 13, 2022
2. Approve Minutes of the Special City Council Goal Setting Workshop of May 11, 2022
3. Approve Minutes of the Regular City Council Meeting of May 11, 2022
4. Approve Demand Warrant Register No. 878
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 14, 2022
5. Approve Agreement for Services of Independent Contractor, with CivicWell, to Host a CivicSpark Fellow to Assist with the City’s Climate Action and Adaptation Plan (CAAP) Implementation
6. Approve and Make AB 361 Findings for Special Brown Act Requirements for Teleconference Meetings
7. Approve Rejection of Claim for Damages – Sophia Shloss
DISCUSSION / ACTION
8. Conduct Interviews of Qualified Applicants and Selection of Appointee to Fill Vacancy of City Council Seat and Consider the Adoption of Resolution No. 22-2020; A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS,
CALIFORNIA, APPOINTING AN INDIVIDUAL TO FILL THE CITY COUNCIL VACANCY CREATED BY THE RESIGNATION OF COUNCILMEMBER LINDA L.
NORTHRUP
Following the presentation of the staff report, Mayor Lopez opened the floor for public comments.
Following distribution of the Agenda Packet, and prior to the City Council Meeting, written correspondence was received from the following person(s), forwarded to the City Council, and made available for public review.
In support of Applicant Murtaza Mogri:
Kathi and George Colman, Agoura Hills
Laura Elkus Gross
In support of Applicant Penny Sylvester:
Jane and Steve Baird, Agoura Hills
Linda Boyce, Oak View Ranch
Kathy Chavez, Agoura Hills
Lauren Crisafulli, Agoura Hills
Tracy Friedl, Agoura Hills
Laura and Michael Gallop, Agoura Hills
Sholeh and Merhan Karbassioon, Agoura Hills
Karen Zak Kent, D.D.S., Agoura Hills
Chris and Connie Kokiousis
Linda Beck Kuban, Agoura Hills
David and Suzan LaFountaine, Agoura Hills
Lisa and Scott Lorkis, Agoura Hills
Cathy Prater, Agoura Hills
Paula and Larry Roberts, Agoura Hills
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 14, 2022
Lesli and Bruce Stein, Agoura Hills
Tristan Whitman, Agoura Hills
Nigel and Claire Williams, Agoura Hills
The following person(s) provided live testimony (in-person):
Angela Cutbill, Agoura Hills, in support of Applicant Penny Sylvester George Colman, Agoura Hills, in favor of Applicant Murtaza Mogri The following person(s) provided live testimony (in-person):
Sherry Ferber, Agoura Hills, in support of Applicant Murtaza Mogri Mayor Lopez made the following announcement: “We’ll now begin the interview process. As mentioned at the beginning of the meeting, all applicants will remain seated in the adjacent room until their name is called for an interview. A list of the 15 applicant names is on the Council Chambers screen. The City Clerk will announce each applicant name as it is dropped into the bowl. Names will be randomly drawn, one-by-one, for applicant interviews. The City Clerk will start by drawing two names.
Staff will summon the first applicant to the Council Chambers and the next applicant will be placed in the queue. Each applicant will have three minutes to make their opening statement followed by ten minutes for the City Council to ask a series of questions. When the interview is complete, the applicant will return to the adjacent room. The City Clerk will continue to draw names until all applicants have been interviewed. If a name is called and an applicant is not present, the name or names will be set aside and called after the last name is drawn from the bowl. I will now defer to the City Clerk.”
City Clerk Rodrigues announced that prior to the meeting, prospective applicant, Aymeric Andrieu-Delille, had submitted a written request to withdraw and was removed from the interview process.
Based on the process above, City Clerk Rodrigues announced all applicant names, as they were initially dropped into the bowl, and, one-by-one, randomly drew and announced the name of each applicant (including the name of the next applicant who was placed in the queue) who were individually interviewed by the City Council in the following order:
1. Phillip J. Weireter
2. Tina Wilkie
3. Kathleen Glass
4. Eva Larson
5. Murtaza Mogri
6. Stephen Rishoff
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 14, 2022
7. Meril Platzer
8. David Horenstein
9. John Asuncion
10. Lynn Metrow
11. Gregory Eisenman
12. Penelope Sylvester
13. Brit Sharon
14. Adam McArthur
The City Council recessed at 8:53 p.m. and reconvened at 9:07 p.m.
Following the break, Mayor Lopez invited the applicants to join the City Council in the Council Chambers.
Assistant City Manager Adeva provided the next steps in the process and deferred to City Clerk Rodrigues.
City Clerk Rodrigues called upon each Councilmember to provide the name of their top applicant and received the following nominations:
• Councilmember Buckley Weber selected Penelope Sylvester; • Councilmember Weber selected Penelope Sylvester;
• Mayor Pro Tem Anstead selected Murtaza Mogri; and
• Mayor Lopez selected Penelope Sylvester.
As there was majority support to appoint applicant, Penelope Sylvester, no further ranking from the City Council was required.
ACTION: Following discussion, Councilmember Buckley Weber moved to select Penelope Sylvester to be appointed to fill the vacancy on the City Council; adopt Resolution No. 22-2020, with the selected appointee’s name, Penelope Sylvester, inserted; and, confirm the oath of office for the appointee will be administered at the beginning of the next regularly scheduled meeting of the City Council on September 28, 2022, allowing the newly sworn Member of the City Council to be seated at the dais at that time and participate in the remaining items of the Agenda that evening. Councilmember Weber seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Weber.
NOES: None.
ABSENT: None.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 14, 2022
The City Council thanked all applicants for their participation in the process and congratulated Penelope Sylvester on her appointment to fill the vacancy on the City Council.
Councilmember Buckley Weber encouraged applicants to consider applying for other boards and commissions with the City or volunteer for upcoming City events.
COUNCIL, STAFF COMMENTS
Deputy City Manager Celaya announced that September is National Preparedness Month and Saturday, September 24, 2023, from 9:00 a.m. to 1:00 p.m., in the Community Room, staff would be hosting “Emergency Preparedness Saturday” to provide emergency information, including wildfire and earthquake preparedness and sidewalk CPR, and residents would have the opportunity to sign-up for the various alert notification programs offered through the City and County.
Director of Community Services Brink announced Reyes Adobe Days will be held October 7-9, 2023, and the City is seeking volunteers to assist with the event and provided information to sign-up with the Community Services Department.
Mayor Lopez spoke about Carter Brian Stone, a 15 year-old freshman offensive lineman on the Agoura High School Junior Varsity Football Team, who attended his first day of school on August 24, 2022, and the following day went in for routine surgery for a shoulder injury when doctors discovered an undiagnosed tumor on his heart, from T-cell leukemia and, tragically, he was pronounced deceased after being emergency airlifted to Children’s Hospital in Los Angeles. The day after his death, the Agoura High School Chargers played their second game of the year (21-7 against Ventura) and honored Carter by holding a moment of silence. They also wore his number (76) and the phrase “Be Like Carter” on their helmets and will continue to do so through the remainder of the season. Carter was known as the kind of kid who went the extra mile, he had a charming sense of humor, love of football and music, was incredibly kind and compassionate, and loved spending time with his family. At 15, he was just beginning to grow into the remarkable person he was becoming and will be truly missed by many. On behalf of the City Council and staff, Mayor Lopez extended sincere condolences to Carter’s parents, Brian and Danielle Stone, and their entire family, and respectfully requested the meeting be adjourned in memory of Carter Brian Stone.
ADJOURNMENT
Mayor Lopez announced the next Regular Meeting of the City Council would be held at 6:00 p.m., on Wednesday, September 28, 2022, in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 14, 2022
ACTION: At 9:36 p.m., Councilmember Buckley Weber moved to adjourn the meeting in memory of Brian Carter Stone. Councilmember Weber seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Weber.
NOES: None.
ABSENT: None.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk
MINUTES
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, September 28, 2022
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Lopez.
The Pledge of Allegiance was led by Mayor Pro Tem Anstead.
OATH OF OFFICE TO CITY COUNCIL APPOINTEE PENNY SYLVESTER The oath of office to the City Council Appointee, Penny Sylvester, was administered by City Clerk Rodrigues. Councilmember Sylvester took her seat at the dais, made her incoming remarks, and was congratulated and warmly welcomed by the City Council.
Present were: Mayor Deborah Klein Lopez, Mayor Pro Tem Chris Anstead, Councilmember Illece Buckley Weber, Councilmember Penny Sylvester, and Councilmember Denis Weber.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Management Analyst Amber Victoria, Administrative Analyst John Treichler, Media Analyst Ericka Diaz, Director of Community Development Denice Thomas,
Senior Planner Robby Nesovic, Director of Public Works/City Engineer Jessica Forte, Associate Civil Engineer Charmaine Yambao, Traffic Consultant Laura Forinash, Director of Finance Christy Truelsen, Director of Community Services Amy Brink, Recreation Manager Nick Newkirk, and City Clerk Kimberly M.
Rodrigues.
REPORT OF CLOSED SESSION
No Closed Session was held.
APPROVAL OF AGENDA
ACTION: Councilmember Buckley Weber moved to approve the Agenda, as presented. Councilmember Weber seconded. The motion carried 5- 0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber, Sylvester, and
Weber.
NOES: None.
ABSENT: None
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 28, 2022
PRESENTATIONS
Mayor Lopez presented a Proclamation recognizing Video Production Consultant, Stephen Bigilen, for his 27 years of dedicated service to the City.
California Association of Public Information Officials (CAPIO) representative, Erin Morales, presented the Epic Award and Best in Show Award to the City of Agoura Hills.
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Greater Conejo Valley Chamber of Commerce Director of Government Affairs & Tourism, Adam Haverstock, provided a Chamber Update.
Mayor Pro Tem Anstead provided a Las Virgenes/Malibu Council of Governments Update.
Recreation Manager Nick Newkirk provided an (18th) Annual Reyes Adobe Days update and announced the event would be held October 7-9, 2023, at Reyes Adobe Park; thanked the Reyes Adobe Days (RAD) committee and event sponsors; and spoke about the variety of activities that would be offered over the 3-day event. In addition, he announced the City’s 40th Anniversary celebration would be held at the Recreation and Event Center on October 23, 2023, with the One City, One Book program scheduled for October 27, 2023, and invited the community to participate in all the upcoming events.
In celebration of the City of Agoura Hills 40th Anniversary – 40 Facts for 40 Years, Mayor Lopez presented the following facts about Agoura Hills: 1) the Reyes Adobe house was built in 1850 by Jose Paulino Reyes who was the grandson of Juan Francisco Reyes, a Mexican soldier with the Portolá expedition who was granted 26,000 acres of local land in 1837; the story began in 1845 with Maria Antonia Machado, a widow with 14 children, who purchased Rancho Las Virgenes and, in 1852, after California became the 31st state, she filed a petition for confirmation of title and her claim was confirmed on November 7, 1854; in 1886, the land was divided and Reyes’ heirs received a total of 572.88 acres (10 percent) of the Rancho Las Virgenes Grant; between 1916 and 1978, three families owned the Reyes Adobe house until the City of Agoura Hills acquired the property in 1983, as part of the park land from Los Angeles County, with the intention to refurnish and remodel the site; the Reyes Adobe Historical Site was designated as a historical landmark and structure and, on October 16, 2004, was officially opened to the public for the first time, and, 2) the inaugural “Reyes Adobe Days” was established on October 16, 2004, and the event was so successful that it became an annual event with the October 7-9, 2022, marking the 18th year.
PUBLIC COMMENTS
There were no public comments.
CONSENT CALENDAR
There were no public comments.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 28, 2022
Mayor Pro Tem Anstead commented on Item No. 9, and Councilmember Buckley Weber commented on Item No. 10. Neither item was pulled for discussion.
ACTION: Councilmember Sylvester moved to approve Consent Calendar Item Nos. 1-11, as presented. Councilmember Buckley Weber seconded.
The motion carried 5-0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber, Sylvester, and
Weber.
NOES: None.
ABSENT: None.
1. Approve Minutes of the Special Joint General Plan Update Workshop of the Agoura Hills City Council and Planning Commission on May 19, 2022
2. Approve Demand Warrant Register No. 879
3. Approve Treasurer’s Report for July 2022
4. Approve First Amendment to Agreement for Consultant Services, with HdL Companies, to Provide Sales Tax Management and Professional Audit Services
5. Approve First Amendment to Agreement for Contractor Services, with J & A Rents and Sells DBA A Rental Connection, for Rental Equipment for City Special Events
6. Approve California Automated Permit Processing Program (CalAPP) Grant Agreement with the California Energy Commission
7. Approve Additional Contingency Funding for the Roadside Drive Bridge Widening Project
8. Approve Appointment of Councilmember Penny Sylvester to Serve on City Council Subcommittee and Ad Hoc Committees
9. Approve Amendment to City Council Meeting Schedule
10. Adopt Resolution No. 22-2021; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, DELEGATING AUTHORITY TO REQUEST DISBURSEMENTS FROM THE CALIFORNIA EMPLOYERS’ PENSION PREFUNDING TRUST (CEPPT) and Approve Agreement and Election of City of Agoura Hills to Prefund Employer Contributions to a Defined Benefit Pension Plan
11. Adopt Resolution No. 22-2022; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, EXTENDING EXECUTIVE ORDER NO. 2021-02 REGARDING TEMPORARY CONTINUANCE OF THE TEMPORARY
OUTDOOR OPERATIONS PERMIT PROGRAM FOR DESIGNATED
ESTABLISHMENTS
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 28, 2022
PUBLIC HEARING / ORDINANCE
12. Conduct a Public Hearing to Introduce, Read in Title Only, and Waive Further Reading of Ordinance No. 22-464; AN ORDINANCE OF THE CITY OF AGOURA HILLS, CALIFORNIA, REPEALING CHAPTER 7 (PEDDLING) OF ARTICLE IV (PUBLIC PEACE) AND AMENDING ARTICLE VI (TAXES; LICENSES;
BUSINESS REGULATIONS) OF THE AGOURA HILLS MUNICIPAL CODE TO ADD A NEW CHAPTER 7 REGARDING SIDEWALK VENDING REGULATIONS
CONSISTENT WITH STATE LAW AND MAKING A DETERMINATION OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (MCA-2022-0001 Sidewalk Vending Ordinance Municipal Code Amendment) Following presentation of the staff report, Mayor Lopez opened the Public Hearing at 7:05 p.m.
There being no public comments, Mayor Lopez closed the Public Hearing at 7:06 p.m.
ACTION: Following deliberations, Councilmember Buckley Weber moved to introduce, read by title only, and waive further reading of Ordinance No. 22-464, as amended, to include the following revisions:
establishment of a sidewalk vending program will benefit the City as a whole by facilitating entrepreneurship and providing economic opportunity for people to support themselves and their families, and by contributing to a diversity of food options and lively streets;”
I. “Roaming sidewalk vendors are permitted between the hours of 8:00 a.m. and 86:00 p.m. in areas that are zoned
exclusively residential areas.”
K. “Sidewalk vendors shall provide a trash receptacle and a recycling receptacle for customers and ensure proper
disposal of customer trash and recyclables. Prior to leaving any vending location, the sidewalk vendor shall pick up, remove, and dispose of all trash and recyclables generated by the vending operations or the vendor’s customers within a twenty-five (25) foot radius of the vending location.”
Councilmember Sylvester seconded. The motion carried 4-1, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber and Sylvester.
NOES: Councilmember Weber.
ABSENT: None.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 28, 2022
DISCUSSION / ACTION
13. Discussion Regarding Evaluation of Left Turn Restriction at 5827 Kanan Road Staff reported a letter had been received from a key stakeholder, regarding the staff report recommendation, and requested this item be removed from the Agenda to allow time for further staff review.
There were no public comments.
No action was required of the City Council.
14. Receive Update Regarding Final Draft Bike Master Plan Following presentation of the staff report, Mayor Lopez opened the floor for public comment.
There were no public comments.
Feedback was provided to staff; no formal action was required by the City Council.
COUNCIL, STAFF COMMENTS
Councilmember Buckley Weber spoke about the City’s communications awards and congratulated Mayor Lopez on fulfilling her campaign promise regarding City communications.
Mayor Pro Tem Anstead reported attending the CalCities conference in Long Beach, and requested staff connect with the City of Truckee regarding short-term rentals, and stated that he looked forward to working with federal and state leaders to address current housing and biking issues.
Mayor Lopez thanked the Community Services Department for all the upcoming City events and invited everyone to attend Reyes Adobe Days.
ADJOURNMENT
Mayor Lopez announced the next Regular Meeting of the City Council would be held at 6:00 p.m., on Wednesday, October 12, 2022, in the Council Chambers of the Civic Center.
Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
ACTION: At 8:22 p.m., Councilmember Weber moved to adjourn the meeting.
Councilmember Sylvester seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Lopez, Mayor Pro Tem Anstead, and
Councilmembers Buckley Weber, Sylvester, and
Weber.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, September 28, 2022
NOES: None.
ABSENT: None.
Kimberly M. Rodrigues, MPPA, MMC,
City Clerk
MINUTES
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, April 26, 2023
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Anstead.
The Pledge of Allegiance was led by Cub Scout Pack 227.
Present were: Mayor Chris Anstead, Mayor Pro Tem Illece Buckley Weber, Councilmember Deborah Klein Lopez, and Councilmember
Jeremy Wolf.
Absent was: Councilmember Penny Sylvester.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Adeva, Management Analyst Amber Victoria, Administrative Analyst John Treichler, Media Analyst Ericka Diaz, Director of Community Development Denice Thomas,
Principal Planner Jessica Cleavenger, Director of Public Works/City Engineer Jessica Forte, Director of Community Services Amy Brink, and City Clerk Kimberly M. Rodrigues.
REPORT OF CLOSED SESSION
No Closed Session was held.
APPROVAL OF AGENDA
ACTION: Mayor Pro Tem Buckley Weber moved to approve the Agenda, as presented. Councilmember Lopez seconded. The motion carried 4- 0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez and Wolf.
NOES: None.
ABSENT: Councilmember Sylvester.
PRESENTATIONS
Mayor Anstead made a special presentation to former Planning Commissioner Murtaza Mogri. The City Council extended their best wishes to Mr. Mogri and thanked him for his service to the community.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, April 26, 2023
Mayor Anstead presented a Proclamation, recognizing the month of April as National DMV/Donate Life Month, to representative (and heart donor recipient) Jamie Alcroft.
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Greater Conejo Valley Chamber of Commerce Director of Government Affairs & Tourism, Adam Haverstock, provided a Chamber Update.
Councilmember Wolf provided a Las Virgenes/Malibu Council of Governments Update.
PUBLIC COMMENTS
The following person(s) provided in-person live testimony:
John Asuncion, Agoura Hills
Ben Suber, representing the Agoura Hills Community Service Days Committee Gabrial Albarian, Westlake Village
CONSENT CALENDAR
There were no public comments.
ACTION: Councilmember Wolf moved to approve Consent Calendar Item Nos. 1-12, as presented. Mayor Pro Tem Buckley Weber seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez and Wolf.
NOES: None.
ABSENT: Councilmember Sylvester.
1. Approve Minutes of the Special City Council Goal Setting Workshop of March 22, 2023
2. Approve Minutes of the Regular City Council Meeting of March 22, 2023
3. Approve Demand Warrant Register No. 890
4. Approve Treasurer’s Report for February 2023
5. Receive and File the City of Agoura Hills Single Audit Report for the Year Ended June 30, 2022
6. Approve Rejection of Claim for Damages – Jeffrey and Katherine Albright City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, April 26, 2023
7. Approve Second Amendment to the Agreement for Consultant Services, with RRM Design Group, for Additional Services Related to the Agoura Village Specific Plan Amendment
8. Approve Fourth Amendment to the Agreement for Consultant Services, with KimleyHorn and Associates, Inc., for Additional Engineering Design Services for the Kanan Road / Agoura Road Ultimate Intersection Improvements Project
9. Approve Fourth Amendment to Agreement for Consultant Services, with Michael Baker International, for Additional Engineering Design Services for the Kanan Corridor Project Study Report / Project Development Support (PSR/PDS) Project
10. Approve Agreement for Consultant Services, with Rincon Consultants, Inc., for the Preparation of an Addendum to the Palo Comado Ranch Environmental Impact Report (EIR), for a New Single-Family Residence, per the California Environmental Quality Act (CEQA), and 2) Agreement for Payment of Costs, with Joshua Haffner, in Connection with the Preparation of Environmental Documentation
11. Approve 2022 General Plan Annual Report Progress Report
12. Approve Agoura Hills Housing Successor Annual Housing Report for Fiscal Years 2020-2021 and 2021-2022 in Compliance with Senate Bill 341
DISCUSSION / ACTION
13. Discussion to Consider Approval of a Letter of Opposition to the Involuntary Deputy Rotation Plan as Outlined in the Report and Recommendations of the Special Counsel to the Sheriff Civilian Oversight Commission Regarding Deputy Gangs and Deputy Cliques in the Los Angeles County Sheriff’s Department Following presentation of the staff report, Mayor Anstead opened the floor for public comment.
Following distribution of the Agenda Packet, and prior to the City Council Meeting, written correspondence was received from the following person(s), forwarded to the City Council, and made available for public review.
Rebecca Arvizu, Agoura Hills
The following person(s) provided live testimony (via Zoom):
Jeffrey Monical, representing the Association for Los Angeles Deputy Sheriffs (ALADS)
ACTION: Following deliberations, Mayor Pro Tem Buckley Weber moved to direct staff to redraft and bring back a letter, with the comments provided by the City Council, as soon as possible. Councilmember Lopez seconded. The motion carried 4-0, by the following roll call vote:
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, April 26, 2023
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez and Wolf.
NOES: None.
ABSENT: Councilmember Sylvester.
COUNCIL, STAFF COMMENTS
Mayor Anstead shared some personal remarks about his father-in-law, William Weigel, who passed away last Friday, and requested the City Council adjourn the meeting in his memory.
ADJOURNMENT
Mayor Anstead announced the Regular Meeting of the City Council would be held at 6:00 p.m., on Wednesday, May 24, 2023, in the Council Chambers of the Civic Center.
Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
ACTION: At 7:25 p.m., Mayor Pro Tem Buckley Weber moved to adjourn the meeting in memory of William Weigel. Councilmember Wolf seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez and Wolf.
NOES: None.
ABSENT: Councilmember Sylvester.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk
REPORT TO CITY COUNCIL
DATE: MAY 10, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: NATHAN HAMBURGER, CITY MANAGER
BY: LOUIS CELAYA, DEPUTY CITY MANAGER
SUBJECT: WASTE MANAGEMENT VALET FEE INCREASE PROPOSAL
At the January 11, 2023, City Council meeting, during the annual escalation request, Waste Management (WM) requested consideration for increases to the valet services for both the residential cart service (multi-family complexes/condos) and residential bin valet service (residential equestrian sector). The request proposed in January was to increase the residential cart service valet to $20.00 and the residential bin service valet fee to $47.59.
As the proposed fee increase was substantial, the City Council, after some discussion, expressed concern about the request, and the proposed contamination fee increase ($75.00 after three notifications). While the City Council approved the annual escalation request and extended the franchise agreement, direction was given to staff to speak with representatives from WM and have them return with options concerning the valet service fee. City staff met with WM representatives, and WM returned with the following options for consideration:
WM has proposed the same fee request but with the following conditions:
Residential Valet Service Fee: $20.00
Residential Bin Valet Service Fee: $47.59
• Implement the increase incrementally over three years starting in June 2023, reaching the final rate in 2025
• During the annual escalation requests, WM will not take a Consumer Price Index (CPI) increase for the valet fees for these three years. After 2025, the valet fee would increase by CPI only.
• WM is withdrawing its request to increase the contamination fee ($75 after three notifications)
The table below shows how the valet fee will be implemented as proposed, and the second table demonstrates the total cost of the proposed valet fee with the cost for refuse collection services:
2 Revised Incremental Valet Fee Proposal
Valet Service Fee Proposal
Service Type Current
Valet Fee
Proposed
Fee
Valet Fee Yr. 1
2023
Valet Fee Yr.2
2023
Valet Fee Yr. 3
2023
Resident Cart $16.23 $20.00 $17.49 $18.75 $20.00
Residential Bin
1x/wk.
$28.46 $47.59 $34.84 $41.22 $47.60
Notes:
Residential cart equates to $1.26 increase per year
Residential Bin equates to $6.38 increase per year
This does not include the regular trash fee paid for service Total Cost with Revised Valet Fee Proposal
Example of Total Rates
Condos/Townhomes
2023
Service Type Regular Trash
Fee
Valet Fee Total Total % Change
Residential Cart
(Blue64/Grey 64)
$24.14 $16.23 $40.37
Proposed Yr. 1 $24.14 $17.49 $41.63 3%
Proposed Yr. 2 $24.86 $18.75 $43.61 5%
Proposed Yr. 3 $25.61 $20.00 $45.61 5%
Residential Homes w/ Residential Bins
2023
Service Type Regular Trash
Fee
Valet Fee Total Total % Change
Residential Bin (3yrd
@ 1x/wk.)
$100.16 $28.46 $128.62
Proposed Yr. 1 $100.16 $34.84 $135.00 5%
Proposed Yr. 2 $103.25 $41.22 $144.47 7%
Proposed Yr. 3 $106.44 $47.60 $154.04 7%
Trash fee assumes 3% increase each year
As referenced during the annual escalation request, the basis for the valet fee request is to address operational cost recovery.
WM’s revised proposed increase looks to phase in the cost over three years, which reduces the dramatic increase concern expressed by the City Council. In April, the revised proposal was presented to the Public Works Subcommittee for consideration and review and received their support. The Subcommittee felt the proposal was fair as it 3 phased in the cost over time, resulted in the valet fee not being subject to CPI changes during this time, while at the same time providing WM with some relief to their operation costs, as they believe WM has demonstrated over the term of the agreement that they are a quality service provider.
Should the City Council approve the proposed request, the revised valet service fee for residential cart and bins service would commence in June, during the next billing period, and will not be retroactive.
RECOMMENDATION
Staff respectfully recommends the City Council Approve Waste Management’s proposed valet rate increase request and direct Waste Management to notify affected customers.