AGENDA
BUDGET WORKSHOP
SPECIAL MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, June 14, 2023
4:00 p.m.
Please Click the Link Below to Join the Zoom Meeting:
https://us02web.zoom.us/j/88048711530
or
Go to: Zoom.us/join and Enter Meeting ID: 880 4871 1530 NOTE: The Agoura Hills City Council and City staff will be participating in this meeting in-person in the Council Chambers and the meeting will be broadcast to the public via remote video conferencing. Members of the public will have the opportunity to participate in-person in the Council Chambers or electronically via Zoom. Refer to “Public Participation” below.
WATCH THE MEETING (IN-PERSON, VIDEO CONFERENCE, OR ARCHIVED) This meeting is being conducted in-person in the Council Chambers and by utilizing video conferencing and electronic means. To attend the meeting in-person, Council Chambers doors will open to the public at 3:30 p.m. To access the live meeting remotely from a PC, Mac, iPad, or Android device, use the Zoom meeting information above. The meeting may be viewed live online beginning at 4:00 p.m. When attendees join the live Zoom meeting, they are automatically muted and only have the options to view and listen to the live meeting. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have the opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on the Budget Workshop item(s) only. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item.
Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Please silence all cell phones and other electronic devices during the meeting.
Option B: To provide public comment by video conference (Zoom)
1. If attending the meeting virtually (Zoom), submit written public comments prior to the meeting The public has an opportunity to submit written public comments by email; any comments submitted via text or social media will not be accepted. To ensure the City Council has the opportunity to review and/or consider information prior to the live meeting, please identify the Agenda item number in the email subject line and submit your written public comments by email to [email protected] by 2:00 p.m. on the meeting date. Public comments provided via email will be distributed to the City Council prior to the City Council meeting and posted on the City’s website. Public comments are not read into the record. Please note: any public comments received after 2:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations nor entered into the official record. However, the public may participate by providing live public comment at the meeting via Zoom (see below).
2. If attending the meeting virtually, live public comments may be received via Zoom (audio only) During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. To provide public comment live at the meeting, access the meeting remotely via Zoom (see link above). To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar. Speaker must be present when called to speak; staff will announce the speaker’s name, as listed on Zoom, and unmute the microphone to speak (audio only). Prior to speaking, state first and last name and provide city of residence for the record. The microphone will be muted by staff when three (3) minutes have expired.
City Council Special Meeting Agenda
Budget Workshop
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 14, 2023
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
APPROVAL OF AGENDA
DISCUSSION / ACTION
(Pursuant to the Ralph M. Brown Act, the City Council may not discuss or act on any matter not specifically identified on this Agenda. Public comments are limited to the Discussion/ Action item below. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Discussion of Fiscal Year 2023/24 and 2024/25 Preliminary Budget Review STAFF REFERENCE: CITY MANAGER HAMBURGER
COUNCIL, STAFF COMMENTS
ADJOURN to 6:00 p.m., Wednesday, June 14, 2023, to the Regular Meeting of the City Council in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7303, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, June 14, 2023, Special City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T U-Verse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting. The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
AGENDA
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, June 14, 2023
6:00 p.m.
Please Click the Link Below to Join the Zoom Meeting:
https://us02web.zoom.us/j/89016105702
or
Go to: Zoom.us/join and Enter Meeting ID: 890 1610 5702 NOTE: The Agoura Hills City Council and City staff will be participating in this meeting in-person in the Council Chambers and the meeting will be broadcast to the public via remote video conferencing. Members of the public will have the opportunity to participate in-person in the Council Chambers or electronically via Zoom. Refer to “Public Participation” below.
WATCH THE MEETING (IN-PERSON, VIDEO CONFERENCE, OR ARCHIVED) This meeting is being conducted in-person in the Council Chambers and by utilizing video conferencing and electronic means. To attend the meeting in-person, Council Chambers doors will open to the public at 5:30 p.m. To access the live meeting remotely from a PC, Mac, iPad, or Android device, use the Zoom meeting information above. The meeting may be viewed live online beginning at 6:00 p.m. When attendees join the live Zoom meeting, they are automatically muted and only have the options to view and listen to the live meeting. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have the opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item.
Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Please silence all cell phones and other electronic devices during the meeting.
Option B: To provide public comment by video conference (Zoom)
1. If attending the meeting virtually (Zoom), submit written public comments prior to the meeting The public has an opportunity to submit written public comments by email; any comments submitted via text or social media will not be accepted. To ensure the City Council has the opportunity to review and/or consider information prior to the live meeting, please identify the Agenda item number in the email subject line and submit your written public comments by email to [email protected] by 4:00 p.m. on the meeting date. Public comments provided via email will be distributed to the City Council prior to the City Council meeting and posted on the City’s website. Public comments are not read into the record. Please note: any public comments received after 4:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations nor entered into the official record. However, the public may participate by providing live public comment at the meeting via Zoom (see below).
2. If attending the meeting virtually, live public comments may be received via Zoom (audio only) During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. To provide public comment live at the meeting, access the meeting remotely via Zoom (see link above). To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar. Speaker must be present when called to speak; staff will announce the speaker’s name, as listed on Zoom, and unmute the microphone to speak (audio only). Prior to speaking, state first and last name and provide city of residence for the record. The microphone will be muted by staff when three (3) minutes have expired.
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 14, 2023
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
REPORT OF CLOSED SESSION
APPROVAL OF AGENDA
PRESENTATIONS
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Reyes Adobe Days 2023 Update
(City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Approve Minutes of the Regular City Council Meeting of May 24, 2023 STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Demand Warrant Register No. 893
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
3. Approve Treasurer’s Report for March 2023
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 14, 2023
CONSENT CALENDAR, continued -
4. Approve Treasurer’s Report for April 2023
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
5. Approve Awards of Contracts with Bureau Veritas North America, Inc. and m6 Consulting, Inc. for Plan Review, Inspection, and Temporary Staffing Services, and with JLee Engineering, Inc. and Willdan Engineering, as Backup Consultants for Plan Review, Inspection, and Temporary Staffing Services
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
BUILDING OFFICIAL QUACH
6. Approve Agreement for Contractor Services, with Danish Environment, Inc. for Custodial Services for the Agoura Hills Recreation and Event Center STAFF REFERENCE: RECREATION MANAGER NEWKIRK
7. Approve Agreement for Contractor Services, with J&A Rents and Sells DBA A Rental Connection, for Equipment Rental Services for City Events STAFF REFERENCE: RECREATION MANAGER NEWKIRK
8. Approve Cooperative Agreement, with Los Angeles County, to Provide Paratransit (Dial-A-Ride) Service 2023-2026
STAFF REFERENCES: MANAGEMENT ANALYST POZOS
DIRECTOR OF COMMUNITY SERVICES BRINK
9. Approve Agreement for Consultant Services, with Precision Concrete Cutting, to Perform Citywide Concrete Infrastructure
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
10. Approve Agreement for Contractor Services, with Ventura Transit Systems, Inc., for Charter Transportation Services – Recreation Transit Programs STAFF REFERENCE: MANAGEMENT ANALYST POZOS
11. Approve Agreement for Consultant Services, with Willdan Engineering, for Geographic Information System Services
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
12. Approve Agreement for Consultant Services, with Willdan Engineering, for Professional Water Quality Services
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 14, 2023
PUBLIC HEARING / ORDINANCE
(This section is reserved for persons wishing to address items listed under Public Hearing / Ordinance.
Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
13. Conduct a Public Hearing, Waive Full Reading, and Introduce Ordinance No. 23- 470; AN ORDINANCE OF THE CITY OF AGOURA HILLS, CALIFORNIA,
AMENDING ARTICLE IX (ZONING) OF THE AGOURA HILLS MUNICIPAL CODE TO MODIFY CHAPTER 3 (COMMERCIAL DISTRICTS) AND CHAPTER 6 (REGULATORY PROVISIONS) TO ADD PROVISIONS TO THE OUTDOOR DINING DESIGN AND OPERATIONAL STANDARDS AND AMEND THE OFFSTREET PARKING PROVISIONS TO ALLOW OUTDOOR DINING
OPPORTUNITIES AND MAKING A DETERMINATION OF EXEMPTION UNDER
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PRINCIPAL PLANNER CLEAVENGER
DISCUSSION / ACTION
(This section is reserved for persons wishing to address items listed under Discussion / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
14. Discussion to Consider Authorization to Purchase a Pre-Fabricated Public Restroom for the Chumash Park Restroom Renovation Project
STAFF REFERENCE: DIRECTOR OF COMMUNITY SERVICES BRINK
COUNCIL, STAFF COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held at 6:00 p.m., on Wednesday, June 28, 2023, in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7303, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, June 14, 2023, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T U-Verse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting. The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, May 24, 2023
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Anstead.
The Pledge of Allegiance was led by Girl Scout Troop 176.
Present were: Mayor Chris Anstead, Mayor Pro Tem Illece Buckley Weber, Councilmember Deborah Klein Lopez, Councilmember Penny
Sylvester, and Councilmember Jeremy Wolf.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Management Analyst Amber Victoria, Administrative Analyst John Treichler, Media Analyst Ericka Diaz, Building Official Lukas Quach, Director of Public Works/City Engineer Jessica Forte, Director of Finance Christy Truelsen, Director of Community Services Amy Brink,
Recreation Manager Xochitl Ruwhiu, and City Clerk Kimberly M. Rodrigues.
REPORT OF CLOSED SESSION
City Attorney Lee reported on the City Council Closed Session item pursuant to Government Code Section 54957. The City Council considered the item, direction was given to staff, and no reportable action was taken.
APPROVAL OF AGENDA
ACTION: Mayor Pro Tem Buckley Weber moved to approve the Agenda, as presented. Councilmember Lopez seconded. The motion carried 5- 0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
PRESENTATIONS
Mayor Anstead presented a Proclamation recognizing Nathan (Nate) Spiewak as Agoura Hills Senior Citizen of the Year and Los Angeles County Older American Nominee.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, May 24, 2023
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Greater Conejo Valley Chamber of Commerce Director of Government Affairs & Tourism, Adam Haverstock, provided a Chamber Update. Following his presentation, Mayor Anstead presented a Certificate of Appreciation in recognition of his 10 years of outreach and dedication to supporting and promoting the City of Agoura Hills. The City Council expressed their appreciation for his services and wished him the very best in his future endeavors.
Councilmember Sylvester provided a Las Virgenes/Malibu Council of Governments Update.
PUBLIC COMMENTS
There were no public comments.
CONSENT CALENDAR
There were no public comments.
Mayor Pro Tem Buckley Weber requested Item No. 4 be pulled for discussion.
ACTION: Councilmember Sylvester moved to approve Consent Calendar Item Nos. 1-3 and 5-11, as presented. Mayor Pro Tem Buckley Weber seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
1. Approve Minutes of the Special Goal Setting Workshop of May 10, 2023
2. Approve Minutes of the Regular City Council Meeting of May 10, 2023
3. Approve Demand Warrant Register No. 892
4. Item Pulled for Discussion
5. Approve Notice of Completion, with Toro Enterprises, Inc., for the Fiscal Year 2022- 23 Pavement Rehabilitation Project; NIB 22-01
6. Approve Award of Contract, to Mission Paving and Sealing, Inc., for the Fiscal Year 2023-34 Pavement Rehabilitation Project; NIB 23-01
7. Authorization to Purchase Replacement Flooring for the Agoura Hills Recreation and Event Center
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, May 24, 2023
8. Approve First Amendment to the Franchise Agreement, with G.I. Industries, for Integrated Exclusive Residential Waste Management Services
9. Approve Agreement for Consultant Services, with ID360, to Assist with the Climate Action and Adaptation Plan (CAAP) Implementation
10. Adopt Resolution No. 23-2034; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, APPROVING THE FISCAL YEAR 2023- 24 SB 1: ROAD REPAIR AND ACCOUNTABILITY ACT PROJECT LIST
11. Adopt Resolution No. 23-2035; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, APPROVING THE APPLICATION FOR
THE LAND AND WATER CONSERVATION FUND MORRISON PARK PLAY
EQUIPMENT RENOVATION PROJECT
CONSENT CALENDAR ITEM – PULLED FOR DISCUSSION
4. Approve Request to Amend the Fiscal Year 2022-23 Budget to Appropriate Surface Transportation Program – Local (STPL) Funds for Additional Weed Abatement Services
Mayor Pro Tem Buckley Weber stated that she had pulled the item for discussion regarding the use of Roundup in Old Agoura and deferred to staff for an update.
Public Works Director/City Engineer Jessica Forte reported that staff had worked with the consultant and Roundup would not be used to control the invasive Tree of Heaven (defined as a “noxious weed”) and instead, two alternative herbicides (Garlon 4 and Polaris) would be used, explained the application process of the herbicides to the trees, noting that West Coast Arborist would be trimming the trees and their licensed agricultural pest control advisor would be applying the herbicides, and recommended moving forward with the staff recommendation to include the appropriate budget from the STPL funds and move forward with the project in June in order to reduce the risk of the tree(s) spreading seeds.
There were no public comments.
ACTION: Following discussion, Councilmember Lopez moved to approve Consent Calendar Item No. 4, as presented. Mayor Pro Tem Buckley Weber seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, May 24, 2023
COUNCIL, STAFF COMMENTS
Councilmember Sylvester spoke about the accessible playground at Morrison Park and gave a “shout out” to the City for the role it played in the Sheila (James) Kuehl Nature Preserve at Ladyface Mountain.
Mayor Pro Tem Buckley Weber thanked the City, and all the agencies involved, for their hard work in the preservation of Triangle Ranch and reported that she and Councilmember Wolf had attended the Santa Monica Mountains Conservancy and Mountains Recreation and Conservation Authority dedication of the Sheila James Kuehl Nature Preserve at Ladyface Mountain, and noted the City of Agoura Hills is listed on the landmark sign located just past Cornell Road (on the right).
ADJOURNMENT
Mayor Anstead announced the Special Meeting of the City Council Budget Workshop would be held at 4:00 p.m., followed by the Regular Meeting of the City Council at 6:00 p.m., on Wednesday, June 14, 2023, in the Council Chambers of the Civic Center.
Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
ACTION: At 6:45 p.m., Councilmember Sylvester moved to adjourn the meeting. Councilmember Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk