AGENDA
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, July 12, 2023
6:00 p.m.
Please Click the Link Below to Join the Zoom Meeting:
https://us02web.zoom.us/j/89525314975
or
Go to: Zoom.us/join and Enter Meeting ID: 895 2531 4975 NOTE: The Agoura Hills City Council and City staff will be participating in this meeting in-person in the Council Chambers and the meeting will be broadcast to the public via remote video conferencing. Members of the public will have the opportunity to participate in-person in the Council Chambers or electronically via Zoom. Refer to “Public Participation” below.
WATCH THE MEETING (IN-PERSON, VIDEO CONFERENCE, OR ARCHIVED) This meeting is being conducted in-person in the Council Chambers and by utilizing video conferencing and electronic means. To attend the meeting in-person, Council Chambers doors will open to the public at 5:30 p.m. To access the live meeting remotely from a PC, Mac, iPad, or Android device, use the Zoom meeting information above. The meeting may be viewed live online beginning at 6:00 p.m. When attendees join the live Zoom meeting, they are automatically muted and only have the options to view and listen to the live meeting. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have the opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item.
Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Please silence all cell phones and other electronic devices during the meeting.
Option B: To provide public comment by video conference (Zoom)
1. If attending the meeting virtually (Zoom), submit written public comments prior to the meeting The public has an opportunity to submit written public comments by email; any comments submitted via text or social media will not be accepted. To ensure the City Council has the opportunity to review and/or consider information prior to the live meeting, please identify the Agenda item number in the email subject line and submit your written public comments by email to [email protected] by 4:00 p.m. on the meeting date. Public comments provided via email will be distributed to the City Council prior to the City Council meeting and posted on the City’s website. Public comments are not read into the record. Please note: any public comments received after 4:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations nor entered into the official record. However, the public may participate by providing live public comment at the meeting via Zoom (see below).
2. If attending the meeting virtually, live public comments may be received via Zoom (audio only) During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. To provide public comment live at the meeting, access the meeting remotely via Zoom (see link above). To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar. Speaker must be present when called to speak; staff will announce the speaker’s name, as listed on Zoom, and unmute the microphone to speak (audio only). Prior to speaking, state first and last name and provide city of residence for the record. The microphone will be muted by staff when three (3) minutes have expired.
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, July 12, 2023
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
REPORT OF CLOSED SESSION
APPROVAL OF AGENDA
PRESENTATIONS
Presentation from California Association of Public Information Officials (CAPIO)
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
One City, One Book Update – Community Services
(City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Approve Minutes of the Regular City Council Meeting of June 28, 2023 STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Demand Warrant Register No. 895
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
3. Approve Rejection of Bids for Fiscal Year 2023-24 Annual Concrete Repair Project; NIB 23-02
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, July 12, 2023
CONSENT CALENDAR, continued -
4. Approve Award of Contract for Design Professional Consultant Services, with Rincon Consultants, Inc., to Provide the Environmental Document for the Bicycle Master Plan, Vehicle Miles Traveled Mitigation Exchanges and Banking Program, and Updates to the Mobility Section of the General Plan Infrastructure and Community Services Element
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
5. Approve First Amendment to Agreement for Consultant Services, with Kimley-Horn & Associates, Inc., for Professional Engineering Services STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
6. Approve Agreement for Contractor Services, with Agoura Pony Baseball, for Improvements and Use of Recreational Facilities at Forest Cove Park and Old Agoura Park
STAFF REFERENCE: DIRECTOR OF COMMUNITY SERVICES BRINK
7. Approve Agreement for Contractor Services, with All City Management, Inc., for Crossing Guard Services
STAFF REFERENCE: ADMINISTRATIVE ANALYST TREICHLER
8. Approve Agreement for Contractor Services, with USA Waste of California, Inc., DBA Enviroserv, to Perform Used Oil and Household Hazardous Waste Collection Events STAFF REFERENCE: DEPUTY CITY MANAGER CELAYA
9. Approve Tennis Court Facilities Joint Use Termination Agreement, with the Las Virgenes Unifed School District, for Use of the Tennis Courts at Agoura High School STAFF REFERENCE: DIRECTOR OF COMMUNITY SERVICES BRINK
10. Approve: 1) Use and Maintenance Agreement (PD 687 Line A, PD 687 Line H, & PD 736 Line J), 2) Use and Maintenance Agreement (PD 1583 Line D, PD 1378 Line A & PD 1025 Line A), and 3) Use and Maintenance Agreement (MTD 1694 Line A, MTC 1694 Line B, PD 1847 Line A, & PD 641 Line D), with the Los Angeles County Flood Control District for the Dry Weather Diversion Project STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, July 12, 2023
CONSENT CALENDAR, continued -
11. Adopt Resolution No. 23-2041; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, ESTABLISHING THE POSITION OF
COMMUNICATIONS MANAGER, APPROVING THE CLASSIFICATION
SPECIFICATION, AND SETTING THE SALARY RANGE
STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
HUMAN RESOURCES MANAGER BIRD
12. Adopt Resolution No. 23-2042; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, APPROVING THE EMPLOYEE
HANDBOOK AS AMENDED
STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
HUMAN RESOURCES MANAGER BIRD
13. Adopt Resolution No. 23-2043; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, APPROVING PARTICIPATION IN THE
LOS ANGELES URBAN COUNTY PROGRAM
STAFF REFERENCE: ADMINISTRATIVE ANALYST TREICHLER
14. Adopt Ordinance No. 23-471; AN ORDINANCE OF THE CITY OF AGOURA HILLS,
CALIFORNIA, AMENDING ARTICLE IX (ZONING) AND ARTICLE X
(SUBDIVISIONS) OF THE AGOURA HILLS MUNICIPAL CODE TO ESTABLISH A
MINISTERIAL PERMIT PROCESS FOR QUALIFYING SINGLE-FAMILY
RESIDENCES, DUPLEXES, AND URBAN LOT SPLITS, AND TO ESTABLISH
OBJECTIVE ZONING, DESIGN, AND SUBDIVISION STANDARDS CONSISTENT WITH STATE LAW ENACTED BY SENATE BILL 9
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
SENIOR PLANNER NESOVIC
DISCUSSION / ACTION
(This section is reserved for persons wishing to address items listed under Discussion / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
15. Discussion to Consider and Provide Feedback on the Aesthetic Character of the Agoura Hills Linear Park and Greenway Project, Approve Use Agreement No. 23-36 with the Los Angeles County Flood Control District, and Receive a Project Status Update
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, July 12, 2023
COUNCIL, STAFF COMMENTS
ADJOURNMENT
The Regular Meeting of July 26, 2023, has been canceled. The next Regular Meeting of the City Council will be held at 6:00 p.m., on Wednesday, August 9, 2023, in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
The Regular Meeting of the City Council for July 26, 2023, has been canceled.
The next Regular City Council Meeting is scheduled for August 9, 2023.
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7303, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, July 12, 2023, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T U-Verse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting. The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, June 28, 2023
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Anstead.
The Pledge of Allegiance was led by Councilmember Buckley Weber.
Councilmember Lopez made the following announcement:
“This is Councilmember Deborah Klein Lopez. Pursuant to AB 2449, which allows teleconferencing in certain limited circumstances, I am stating the basis of my remote participation request for just cause is I have a contagious illness. There are zero individuals 18 years of age or older present in the room with me at my remote location and I will be participating remotely this evening with my video camera on and microphone when deliberating. Thank you.”
Present were: Mayor Chris Anstead, Mayor Pro Tem Illece Buckley Weber, Councilmember Deborah Klein Lopez (remote participation), Councilmember Penny Sylvester, and Councilmember Jeremy Wolf.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Management Analyst Amber Victoria, Administrative Analyst Celeste Bird, Administrative Analyst John Treichler, Media Analyst Ericka Diaz, Administrative Assistant Michele Hubbs, Community Development Director Denice Thomas, Senior Planner Robby Nesovic, Director of Public Works/City Engineer Jessica Forte, Director of Finance Christy Truelsen, Director of Community Services Amy Brink, and City Clerk Kimberly M. Rodrigues.
REPORT OF CLOSED SESSION
City Attorney Lee reported on the two (2) City Council Closed Session items pursuant to Government Code Sections 54956.9 (Paragraph (1) of Sudivision (d)) and the one (1) item pursuant to Government Code Section 54956.8. The City Council considered the items, direction was given to staff, and no reportable action was taken.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 28, 2023
APPROVAL OF AGENDA
ACTION: Councilmember Sylvester moved to approve the Agenda, as presented. Mayor Pro Tem Buckley Weber seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
PRESENTATIONS
There were no presentations.
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Greater Conejo Valley Chamber of Commerce President/CEO, Danielle Borja, provided a Chamber Update.
Councilmember Sylvester provided a Las Virgenes/Malibu Council of Governments Update.
Mayor Pro Tem Buckley Weber reported that, as Vice Chair on the Environmental Policy Committee for CalCities, she attended the first in-person meeting in June and, upon receiving guidance from City staff regarding her ability to vote pursuant to the City’s legislative platform, she voted against AB 460 and AB 1337, as both of these bills would take away local control and give control to the State Water Resources Board, however, the Committee approved supporting AB 460 and took a neutral position on AB 1337.
Councilmember Wolf reported that AB 460 was pulled by the author yesterday and would not be getting a hearing and AB 1337 would be getting a hearing on July 10, 2023.
PUBLIC COMMENTS
The following person(s) provided in-person live testimony:
Gary Hartung, Thousand Oaks
CONSENT CALENDAR
There were no public comments.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 28, 2023
ACTION: Councilmember Sylvester moved to approve Consent Calendar Item Nos. 1-12, as presented. Mayor Pro Tem Buckley Weber seconded.
The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
1. Approve Minutes of the Special City Council Budget Workshop of June 14, 2023
2. Approve Minutes of the Regular City Council Meeting of June 14, 2023
3. Approve Demand Warrant Register No. 894
4. Approve Treasurer’s Report for May 2023
5. Approve First Amendment to Agreement for Consultant Services, with MDG Associates, Inc., Related to the U.S. Department of Housing and Urban Development (HUD) Community Project Funding Grant for the Agoura Hills / Calabasas Community Center Rehabilitation Project
6. Approve Eighth Amendment to Agreement for Consultant Services, with ECS Imaging, Inc., for Electronic Document Imaging (Scanning) and Indexing Services
7. Approve Second Amendment to the Memorandum of Understanding, with the County of Los Angeles, Los Angeles Flood Control District, and the Cities of Calabasas, Hidden Hills, and Westlake Village, for the Malibu Creek Watershed Coordinated Integrated Monitoring Program
8. Approve Agreement for Consultant Services, with RMG Communications, for Strategic Communications, Media, and Public Relations Services
9. Approve Agreement for Consultant Services, with Solid Waste Solutions, Inc., for Ongoing Recycling and Solid Waste Program Consulting Services
10. Approve Rejection of Claim for Damages – Marina Tismansky c/o Mercury Insurance
11. Adopt Resolution No. 23-2036; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, ADOPTING THE ANNUAL INVESTMENT POLICY FOR FISCAL YEAR 2023-24 AND DELEGATING AUTHORITY TO THE
CITY TREASURERE TO INVEST AND REINVEST CITY FUNDS
12. Adopt Ordinance No. 23-470; AN ORDINANCE OF THE CITY OF AGOURA HILLS,
CALIFORNIA, AMENDING ARTICLE IX (ZONING) OF THE AGOURA HILLS MUNICIPAL CODE TO MODIFY CHAPTER 3 (COMMERCIAL DISTRICTS) AND City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 28, 2023
CHAPTER 6 (REGULATORY PROVISIONS) TO ADD PROVISIONS TO THE
OUTDOOR DINING DESIGN AND OPERATIONAL STANDARDS AND AMEND
THE OFF-STREET PARKING PROVISIONS TO ALLOW OUTDOOR DINING
OPPORTUNITIES AND MAKING A DETERMINATION OF EXEMPTION UNDER
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
(BUDGET) DISCUSSION / ACTION
13. Discussion to Consider the:
A. Adoption of Resolution No. 23-2037; A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, AMENDING
THE COMPENSATION PLAN BY SETTING SALARY RANGES FOR CITY EMPLOYEES TO INCLUDE A 6% COLA RATE INCREASE, INCREASING
THE EMPLOYER CONTRIBUTION TO HEALTHCARE PREMIUMS FOR
FULL-TIME EMPLOYEES, INCREASING THE CITY’S MATCHING
CONTRIBUTION TO THE DEFERRED COMPENSATION PLAN TO A
DOLLAR-FOR-DOLLAR MATCH NOT TO EXCEED ONE HUNDRED
DOLLARS ($100.00) PER PAY PERIOD, ESTABLISHING THE POSITION
OF HUMAN RESOURCES MANAGER, APPROVING THE
CLASSIFICATION SPECIFICATION AND SETTING THE SALARY RANGE, and
B. Adoption of Resolution No. 23-2038; A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS,
CALIFORNIA, INCREASING THE EMPLOYER CONTRIBUTION TO
HEALTHCARE PREMIUMS FOR COUNCILMEMBERS, and
C. Approval of the Third Amendment to the City Manager’s Employment Agreement and the City Manager’s Performance Bonus
Following presentation of the staff report, Mayor Anstead opened the floor for public comments.
There were no public comments.
Following deliberations, Mayor Anstead called for a motion and second to approve the staff recommendation and adopt Resolution No. 23-2037 and Resolution No. 23-2038, and approve the Third Amendment to the City Manager’s employment agreement and performance bonus.
ACTION: Mayor Pro Tem Buckley Weber moved to approve the staff recommendation. Councilmember Sylvester seconded. The motion carried 5-0, by the following roll call vote:
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 28, 2023
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
(BUDGET) PUBLIC HEARING
14. Conduct a Public Hearing to Consider the Adoption of Resolution No. 23-2039; A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, ESTABLISHING FISCAL YEAR 2023-24 APPROPRIATIONS LIMITATIONS and the Adoption of Resolution No. 23-2040; A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2023-24, INCLUDING FISCAL YEAR 2023-24 APPROPRIATIONS, APPROVING THE ANNUAL BUDGET FOR FISCAL YEAR 2024-25, AND AUTHORIZING AMENDMENTS TO THE FISCAL YEAR 2022-23 ANNUAL BUDGET AND ADOPTING CITYWIDE GOALS FOR FISCAL YEARS 2023-24 AND 2024-25
Mayor Anstead opened the Public Hearing at 6:27 p.m.
Following presentation of the staff report, Mayor Anstead opened the floor for public comments.
There being no public comments, Mayor Anstead closed the Public Hearing at 6:31 p.m.
Following deliberations, Mayor Anstead called for a motion and second to approve the staff recommendation and adopt Resolution No. 23-2039 and Resolution No. 23-2040.
ACTION: Councilmember Lopez moved to approve the staff recommendation.
Councilmember Wolf seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
PUBLIC HEARING / ORDINANCE
15. Conduct a Public Hearing, Waive Full Reading, and Introduce Ordinance No. 23- 471; AN ORDINANCE OF THE CITY OF AGOURA HILLS, CALIFORNIA,
AMENDING ARTICLE IX (ZONING) AND ARTICLE X (SUBDIVISIONS) OF THE
AGOURA HILLS MUNICIPAL CODE TO ESTABLISH A MINISTERIAL PERMIT
PROCESS FOR QUALIFYING SINGLE-FAMILY RESIDENCES, DUPLEXES, AND City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 28, 2023
URBAN LOT SPLITS, AND TO ESTABLISH OBJECTIVE ZONING, DESIGN, AND
SUBDIVISION STANDARDS CONSISTENT WITH STATE LAW ENACTED BY SENATE BILL 9
Mayor Anstead opened the Public Hearing at 6:36 p.m.
Following presentation of the staff report, and a question and answer period with staff, Mayor Anstead opened the floor for public comments.
Following distribution of the Agenda Packet, and prior to the City Council Meeting, written correspondence was received from the following person(s), forwarded to the City Council, and made available for public review.
George Colman, Old Agoura
Courtney Welch, Oakland, representing the California Housing Defense Fund Jess Thomas, Agoura Hills, representing the Old Agoura Homeowners Kathy Creech, Agoura Hills
The following person(s) provided in-person live testimony:
Tara Farkash, Agoura Hills
Danny Farkash, Agoura Hills
There being no further public comments, Mayor Anstead closed the Public Hearing at 7:33 p.m.
Following deliberations, Mayor Anstead called for a motion and second to approve the staff recommendation and waive full reading and introduce Ordinance No. 23- 471.
ACTION: Councilmember Wolf moved to approve the staff recommendation.
Councilmember Sylvester seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
DISCUSSION / ACTION
16. Discussion to Consider Contract Renewal with the Greater Conejo Valley Chamber of Commerce
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 28, 2023
Following presentation of the staff report, by staff and Greater Conejo Valley Chamber of Commerce President/CEO Danielle Borja, and a question and answer period with the Chamber, Mayor Anstead opened the floor for public comments.
Following distribution of the Agenda Packet, and prior to the City Council Meeting, written correspondence was received from the following person(s), forwarded to the City Council, and made available for public review.
Leanne Alva, Agoura Hills, representing Change Escrow, Inc.
Ashlie Lohse, Agoura Hills, representing Homewood Suites by Hilton Kim Cartaino, Agoura Hills, representing Sheraton Agoura Hills Peter Lee, Agoura Hills, representing Tavern Tomoko/Ladyface Brewery There were no further public comments.
ACTION: Following deliberations, Councilmember Lopez moved to “send the contract to the Chamber with the increase in price and the existing language in place.” Mayor Pro Tem Buckley Weber seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
17. Discussion Regarding Update on Involuntary Deputy Rotation Plan and Consideration of Approval of a Letter of Concern Regarding the Involuntary Deputy Rotation Plan as Outlined in the Report and Recommendations of the Special Counsel to the Sheriff Civilian Oversight Commission Regarding Deputy Gangs and Deputy Cliques in the Los Angeles County Sheriff’s Department Following presentation of the staff report, and a question and answer period with staff, Mayor Anstead opened the floor for public comments.
There were no public comments.
Following deliberations, Mayor Anstead called for a motion and second to approve the staff recommendation to send a Letter of Concern to Sheriff Luna and copy Captain Seetoo on the letter.
ACTION: Councilmember Sylvester moved to approve the staff recommendation. Mayor Pro Tem Buckley Weber seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, June 28, 2023
NOES: None.
ABSENT: None.
COUNCIL, STAFF COMMENTS
Mayor Pro Tem Buckley Weber encouraged “everyone to shop local to support our local businesses and bring in money for next year’s budget.”
ADJOURNMENT
Mayor Anstead announced the next Regular Meeting of the City Council would be held at 6:00 p.m., on Wednesday, July 12, 2023, in the Council Chambers of the Civic Center.
Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
ACTION: At 9:03 p.m., Councilmember Wolf moved to adjourn the meeting.
Councilmember Sylvester seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSENT: None.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk
REPORT TO CITY COUNCIL
DATE: JULY 12, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: NATHAN HAMBURGER, CITY MANAGER
BY: JESSICA FORTE, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: REJECT ALL BIDS FOR FISCAL YEAR 2023-24 ANNUAL CONCRETE REPAIR PROJECT; NIB 23-02
On April 26, 2023, the City Council authorized staff to seek bids for the Fiscal Year 2023- 24 Concrete Repair Project; NIB 23-02. The scope of work consists of repairing damaged concrete sidewalks, curb, gutters, and removing/replacing ADA ramps throughout the City. The Notice Inviting Bids (NIB) was advertised for two weeks, as required by California Law, in the Acorn newspaper on May 19, 2023 and May 26, 2023.
On June 15, 2023, the City of Agoura Hills received two (2) bids as follows:
Contractor Total Bid Amount
FS Contractors, Inc. $128,476.50
Dash Construction Company, Inc. $152,454.00
The lowest bid received must be rejected, as it did not comply with the bid requirements for two reasons:
1. FS Contractors, Inc. did not electronically upload the completed bid package via PlanetBids, as required in the bid documents.
2. FS Contractors, Inc. submitted the physical bid package by the required deadline, however; the bid tabulation sheet contained numerical errors and the total bid price was shown as $163,676.50 which, when calculated, equaled more than their submitted bid of $128,476.50.
The second bid, submitted by Dash Construction Company, Inc. met the bidding requirements, however, due to the high cost, staff recommends rejecting this bid as well.
Staff intends to review the scope of work, incorporate feedback from the concrete assessment authorized by City Council on June 7, 2023, and return to City Council later in the fiscal year to request authorization to bid.
RECOMMENDATION
Staff respectfully recommends the City Council reject all bids for the 2023-24 Annual Concrete Repair Project.
IN WITNESS WHEREOF, DISTRICT and CITY have caused this AGREEMENT to be executed by their respective duly authorized officers, by DISTRICT on _______ , 2023; by CITY on , 2023.
ATTEST:
By __________ �
Kimberly M. Rodrigues, City Clerk
LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT,
A body corporate and politic
By ___________ _
Chief Engineer
CITY OF AGOURA HILLS:
APPROVED AS TO FORM:
By ____________ _
Candice K. Lee, City Attorney
Chris Anstead, Mayor
IN WITNESS WHEREOF, DISTRICT and CITY have caused this AGREEMENT to be executed by their respective duly authorized officers, by DISTRICT on _______ , 2023; by CITY on , 2023.
ATTEST:
By ___________ _
Kimberly M. Rodrigues, City Clerk
LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT,
A body corporate and politic
By ___________ _
Chief Engineer
CITY OF AGOURA HILLS:
By ____________ �
APPROVED AS TO FORM:
By ____________ _
Candice K. Lee, City Attorney
Chris Anstead, Mayor
IN WITNESS WHEREOF, DISTRICT and CITY have caused this AGREEMENT to be executed by their respective duly authorized officers, by DISTRICT on _______ , 2023; by CITY on , 2023.
ATTEST:
By ___________ _
Kimberly M. Rodrigues, City Clerk
LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT,
A body corporate and politic
By ___________ _
Chief Engineer
CITY OF AGOURA HILLS:
By ____________ _
APPROVED AS TO FORM:
By ____________ _
Candice K. Lee, City Attorney
Chris Anstead, Mayor