AGENDA
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, August 9, 2023
6:00 p.m.
Please Click the Link Below to Join the Zoom Meeting:
https://us02web.zoom.us/j/89745654590
or
Go to: Zoom.us/join and Enter Meeting ID: 897 4565 4590 NOTE: The Agoura Hills City Council and City staff will be participating in this meeting in-person in the Council Chambers and the meeting will be broadcast to the public via remote video conferencing. Members of the public will have the opportunity to participate in-person in the Council Chambers or electronically via Zoom. Refer to “Public Participation” below.
WATCH THE MEETING (IN-PERSON, VIDEO CONFERENCE, OR ARCHIVED) This meeting is being conducted in-person in the Council Chambers and by utilizing video conferencing and electronic means. To attend the meeting in-person, Council Chambers doors will open to the public at 5:30 p.m. To access the live meeting remotely from a PC, Mac, iPad, or Android device, use the Zoom meeting information above. The meeting may be viewed live online beginning at 6:00 p.m. When attendees join the live Zoom meeting, they are automatically muted and only have the options to view and listen to the live meeting. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have the opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item.
Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Please silence all cell phones and other electronic devices during the meeting.
Option B: To provide public comment by video conference (Zoom)
1. If attending the meeting virtually (Zoom), submit written public comments prior to the meeting The public has an opportunity to submit written public comments by email; any comments submitted via text or social media will not be accepted. To ensure the City Council has the opportunity to review and/or consider information prior to the live meeting, please identify the Agenda item number in the email subject line and submit your written public comments by email to [email protected] by 4:00 p.m. on the meeting date. Public comments provided via email will be distributed to the City Council prior to the City Council meeting and posted on the City’s website. Public comments are not read into the record. Please note: any public comments received after 4:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations nor entered into the official record. However, the public may participate by providing live public comment at the meeting via Zoom (see below).
2. If attending the meeting virtually, live public comments may be received via Zoom (audio only) During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. To provide public comment live at the meeting, access the meeting remotely via Zoom (see link above). To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar. Speaker must be present when called to speak; staff will announce the speaker’s name, as listed on Zoom, and unmute the microphone to speak (audio only). Prior to speaking, state first and last name and provide city of residence for the record. The microphone will be muted by staff when three (3) minutes have expired.
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 9, 2023
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
REPORT OF CLOSED SESSION
APPROVAL OF AGENDA
PRESENTATIONS
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Introduction of New Children’s Librarian – Agoura Hills Library Reyes Adobe Days Update – Community Services
(City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Approve Minutes of the Regular City Council Meeting of July 12, 2023 STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Demand Warrant Register No. 896
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
3. Approve Treasurer’s Report for June 2023
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 9, 2023
CONSENT CALENDAR, continued -
4. Approve Rejection of Claim for Damages – Harry Sullivan c/o Michael Parker Law STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
HUMAN RESOURCES MANAGER BIRD
5. Approve First Amendment to Agreement for Consultant Services, with Foster & Foster Consulting Actuaries, Inc., for Actuarial Services to Value Other PostEmployment Benefits in Compliance with Governmental Accounting Standards Board Statement No. 75 and Actuarial Information for CalPERS Cost-Sharing Plans STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
6. Approve Agreement for Consultant Services, with Geodynamics, Inc., for Geotechnical Review Services for Fiscal Years 2023-2025 STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PRINCIPAL PLANNER CLEAVENGER
7. Approve Agreement for Consultant Services, with Willdan Engineering, for Professional Engineering Services
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
DISCUSSION / ACTION
(This section is reserved for persons wishing to address items listed under Discussion / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
8. Update on City’s Communications Program and Discussion to Consider Approval of First Amendment to Agreement for Consultant Services, with RMG Communications, to Conduct an In-Depth Website Analysis
STAFF REFERENCE: ASSISTANT CITY MANAGER ADEVA
COUNCIL, STAFF COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held at 6:00 p.m., on Wednesday, August 23, 2023, in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7303, at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 9, 2023
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, August 9, 2023, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T UVerse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting.
The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, July 12, 2023
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Anstead.
The Pledge of Allegiance was led by Councilmember Wolf.
Present were: Mayor Chris Anstead, Mayor Pro Tem Illece Buckley Weber, Councilmember Deborah Klein Lopez, Councilmember Penny
Sylvester, and Councilmember Jeremy Wolf.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Human Resources Manager Celeste
Bird, Administrative Analyst John Treichler, Media Analyst Ericka Diaz, Community Development Director Denice
Thomas, Director of Public Works/City Engineer Jessica Forte, Senior Civil Engineer Charmaine Yambao, m6 Design
Consultants Rachel Williams, Bob Woodward, and Masoud
Mahmoud, Director of Finance Christy Truelsen, Director of Community Services Amy Brink, and Management
Analyst/Recording Secretary Amber Victoria.
REPORT OF CLOSED SESSION
No Closed Session was held.
APPROVAL OF AGENDA
ACTION: Mayor Pro Tem Buckley Weber moved to approve the Agenda, as presented. Mayor Anstead seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
PRESENTATIONS
California Association of Public Information Officials (CAPIO) President Lael Wageneck presented the CAPIO Epic Award of Distinction to the City of Agoura Hills.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, July 12, 2023
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Director of Community Services Brink thanked the One City, One Book Committee and announced the book selection for 2023 would be “Zev’s Los Angeles, A Political Memoir, from Boyle Heights to the Halls of Power” by author, and former County of Los Angeles Supervisor Zev Yaroslavsky (3rd Supervisorial District), reported an evening with the author and book signing was scheduled for Thursday, October 26, 2023, at 6:00 p.m., at the Agoura Hills Recreation and Event Center, and students from an Agoura Hills elementary school will be scheduled this fall with Mayor Anstead at the Agoura Hills Library for the “READ with the Mayor” event that will include a tour of City Hall.
PUBLIC COMMENTS
Following distribution of the Agenda Packet, and prior to the City Council Meeting, written correspondence was received from the following person(s), forwarded to the City Council, and made available for public review.
Rae Gruelich, Agoura Hills, representing PRISSM
The following person(s) provided in-person live testimony:
Jim Bukowski, Agoura Hills
The following person(s) provided live testimony (via Zoom):
Rae Gruelich, Agoura Hills, representing PRISSM
CONSENT CALENDAR
Following distribution of the Agenda Packet, and prior to the City Council Meeting, written correspondence was received from the following person(s), forwarded to the City Council, and made available for public review.
Courtney Welch and Dylan Casey, Oakland, representing CalHDF Mayor Pro Tem Buckley made the following announcement regarding Item No. 1:
“I’d like to request a correction to the minutes for Item No. 1 on the Consent Calendar. At the June 28, Regular City Council Meeting, under Intergovernmental, Special Purpose Committee, & Departmental Reports, I reported out on the action that was taken at the Environmental Policy Committee meeting for CalCities regarding AB 460 and AB 1337.
To clarify the vote that occurred, I would like to make a correction to the minutes on Item No. 1, Page 2, and strike out the third paragraph in its entirety and replace with the following paragraph, which I will read as follows:
Mayor Pro Tem Buckley Weber reported that she attended the first inperson meeting of the Environmental Policy Committee for CalCities in June and the Committee was asked by CalCities to take a position on AB 460 City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, July 12, 2023
and AB 1337. As the Vice Chair of the Committee, and, as both of these bills would take away local control and give control to the State Water Resources Board, she reached out to, and received guidance from City staff regarding her ability to vote pursuant to the City’s legislative platform. Although the Environmental Policy Committee for CalCities approved supporting AB 460, she voted against it. With regards to AB 1337, Mayor Pro Tem Buckley Weber joined the Committee in taking a neutral position on AB 1337.
Thank you for your consideration, with this correction to Item No. 1, and I would respectfully request, the City Council approve the Consent Calendar, as amended.” ACTION: Councilmember Sylvester moved to approve Consent Calendar Item No. 1, as amended, and Nos. 2-14, as presented. Councilmember Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
1. Approve Minutes of the Regular City Council Meeting of June 28, 2023
2. Approve Demand Warrant Register No. 895
3. Approve Rejection of Bids for Fiscal Year 2023-24 Annual Concrete Repair Project; NIB 23-02
4. Approve Award of Contract for Design Professional Consultant Services, with Rincon Consultants, Inc., to Provide the Environmental Document for the Bicycle Master Plan, Vehicle Miles Traveled Mitigation Exchanges and Banking Program, and Updates to the Mobility Section of the General Plan Infrastructure and Community Services Element
5. Approve First Amendment to Agreement for Consultant Services, with Kimley-Horn & Associates, Inc., for Professional Engineering Services
6. Approve Agreement for Contractor Services, with Agoura Pony Baseball, for Improvements and Use of Recreational Facilities at Forest Cove Park and Old Agoura Park
7. Approve Agreement for Contractor Services, with All City Management, Inc., for Crossing Guard Services
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, July 12, 2023
8. Approve Agreement for Contractor Services, with USA Waste of California, Inc., DBA Enviroserv, to Perform Used Oil and Household Hazardous Waste Collection Events
9. Approve Tennis Court Facilities Joint Use Termination Agreement, with the Las Virgenes Unifed School District, for Use of the Tennis Courts at Agoura High School
10. Approve: 1) Use and Maintenance Agreement (PD 687 Line A, PD 687 Line H, & PD 736 Line J), 2) Use and Maintenance Agreement (PD 1583 Line D, PD 1378 Line A & PD 1025 Line A), and 3) Use and Maintenance Agreement (MTD 1694 Line A, MTC 1694 Line B, PD 1847 Line A, & PD 641 Line D), with the Los Angeles County Flood Control District for the Dry Weather Diversion Project
11. Adopt Resolution No. 23-2041; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, ESTABLISHING THE POSITION OF
COMMUNICATIONS MANAGER, APPROVING THE CLASSIFICATION
SPECIFICATION, AND SETTING THE SALARY RANGE
12. Adopt Resolution No. 23-2042; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, APPROVING THE EMPLOYEE
HANDBOOK AS AMENDED
13. Adopt Resolution No. 23-2043; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, APPROVING PARTICIPATION IN THE
LOS ANGELES URBAN COUNTY PROGRAM
14. Adopt Ordinance No. 23-471; AN ORDINANCE OF THE CITY OF AGOURA HILLS,
CALIFORNIA, AMENDING ARTICLE IX (ZONING) AND ARTICLE X
(SUBDIVISIONS) OF THE AGOURA HILLS MUNICIPAL CODE TO ESTABLISH A
MINISTERIAL PERMIT PROCESS FOR QUALIFYING SINGLE-FAMILY
RESIDENCES, DUPLEXES, AND URBAN LOT SPLITS, AND TO ESTABLISH
OBJECTIVE ZONING, DESIGN, AND SUBDIVISION STANDARDS CONSISTENT WITH STATE LAW ENACTED BY SENATE BILL 9
DISCUSSION / ACTION
15. Discussion to Consider and Provide Feedback on the Aesthetic Character of the Agoura Hills Linear Park and Greenway Project, Approve Use Agreement No. 23-36 with the Los Angeles County Flood Control District, and Receive a Project Status Update
Following presentation of the staff report, and a question and answer period with staff, Mayor Anstead opened the floor for public comments.
There were no public comments.
Following deliberations, Mayor Anstead called for a motion and second to approve the staff recommendation with Council consensus for the following greenway aesthetic choices: 1) selection of the Overall Aesthetic – Alternative 1; 2) return with City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, July 12, 2023
concepts for at least having one arbor at the entrance way at Cornell Road; 3) the light pole having one light, instead of dual lights, and retaining pathway lighting; and, 4) change the project name to “Ladyface Greenway,” and to approve Use Agreement No. 23-36 with the Los Angeles County Flood Control District, and authorize the Mayor to execute the Use Agreement.
ACTION: Mayor Pro Tem Buckley Weber moved to approve the staff recommendation. Councilmember Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
COUNCIL, STAFF COMMENTS
Councilmember Wolf spoke about the Ladyface Greenway project and how it would improve water quality, biodiversity, and walkability and thanked the Public Works Subcommittee and staff for their work and on the project.
Councilmember Sylvester requested clarification that no general funds were being used for the project; it was being funded by grants. City Manager Hamburger confirmed grant funding was being used for the project.
Mayor Pro Tem Buckley Weber thanked everyone for their input on the project.
Councilmember Sylvester spoke about, and expressed her appreciation for, the Movie in the Park and the Concert in the Park (with the laser show) events held over the weekend.
ADJOURNMENT
Mayor Anstead announced the Regular Meeting of July 26, 2023, was canceled and the next Regular Meeting of the City Council would be held at 6:00 p.m., on Wednesday, August 9, 2023, in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
ACTION: At 7:54 p.m., Councilmember Sylvester moved to adjourn the meeting. Councilmember Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, July 12, 2023
ABSENT: None.
Amber Victoria, Management Analyst/Recording Secretary
Minutes prepared by Kimberly M. Rodrigues, MPPA, MMC, City Clerk The Regular Meeting of the City Council for July 26, 2023, is canceled.
The next Regular City Council Meeting is scheduled for August 9, 2023.