AGENDA
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, August 23, 2023
6:00 p.m.
Please Click the Link Below to Join the Zoom Meeting:
https://us02web.zoom.us/j/87352401839
or
Go to: Zoom.us/join and Enter Meeting ID: 873 5240 1839 NOTE: The Agoura Hills City Council and City staff will be participating in this meeting in-person in the Council Chambers and the meeting will be broadcast to the public via remote video conferencing. Members of the public will have the opportunity to participate in-person in the Council Chambers or electronically via Zoom. Refer to “Public Participation” below.
WATCH THE MEETING (IN-PERSON, VIDEO CONFERENCE, OR ARCHIVED) This meeting is being conducted in-person in the Council Chambers and by utilizing video conferencing and electronic means. To attend the meeting in-person, Council Chambers doors will open to the public at 5:30 p.m. To access the live meeting remotely from a PC, Mac, iPad, or Android device, use the Zoom meeting information above. The meeting may be viewed live online beginning at 6:00 p.m. When attendees join the live Zoom meeting, they are automatically muted and only have the options to view and listen to the live meeting. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have the opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item.
Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Please silence all cell phones and other electronic devices during the meeting.
Option B: To provide public comment by video conference (Zoom)
1. If attending the meeting virtually (Zoom), submit written public comments prior to the meeting The public has an opportunity to submit written public comments by email; any comments submitted via text or social media will not be accepted. To ensure the City Council has the opportunity to review and/or consider information prior to the live meeting, please identify the Agenda item number in the email subject line and submit your written public comments by email to [email protected] by 4:00 p.m. on the meeting date. Public comments provided via email will be distributed to the City Council prior to the City Council meeting and posted on the City’s website. Public comments are not read into the record. Please note: any public comments received after 4:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations nor entered into the official record. However, the public may participate by providing live public comment at the meeting via Zoom (see below).
2. If attending the meeting virtually, live public comments may be received via Zoom (audio only) During the meeting, there will be an opportunity for the public to speak. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. To provide public comment live at the meeting, access the meeting remotely via Zoom (see link above). To request to speak during public comment, please click the “Raise Hand” button on the Zoom toolbar. Speaker must be present when called to speak; staff will announce the speaker’s name, as listed on Zoom, and unmute the microphone to speak (audio only). Prior to speaking, state first and last name and provide city of residence for the record. The microphone will be muted by staff when three (3) minutes have expired.
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 23, 2023
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
REPORT OF CLOSED SESSION
APPROVAL OF AGENDA
PRESENTATIONS
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Reyes Adobe Days Update – Community Services
(City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Approve Minutes of the Regular City Council Meeting of August 9, 2023 STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Demand Warrant Register No. 897
STAFF REFERENCE: DIRECTOR OF FINANCE TRUELSEN
3. Approve Award of Contract, to Waisman Construction, Inc., for the Agoura Hills/Calabasas Community Center Improvements Project, HUD No. B-22-CP-CA0141; NIB #23-03 STAFF REFERENCES: ADMINISTRATIVE ANALYST TREICHLER
DIRECTOR OF COMMUNITY SERVICES BRINK
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 23, 2023
CONSENT CALENDAR, continued -
4. Approve Agreement for Consultant Services, with Dapeer, Rosenblit & Litvak, LLP, for City Prosecuting Services for Fiscal Years 2023-24 and 2024-25 STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PRINCIPAL PLANNER CLEAVENGER
5. Approve Intergovernmental Agreement, with South Central Planning and Development Commission (SCPDC), for SCPDC Software License and Service Agreement to Implement the MyGovernmentOnline (MGO) Permitting System STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
BUILDING OFFICIAL QUACH
6. Approve Agreement for Consultant Services, with Turbo Data Systems, Inc., for Administrative Citation Processing and Collection Services for Fiscal Years 2023-24 and 2024-25
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PRINCIPAL PLANNER CLEAVENGER
PUBLIC HEARING / ORDINANCE
(This section is reserved for persons wishing to address items listed under Public Hearing / Ordinance.
Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
7. Conduct a Public Hearing, Waive Full Reading, and Introduce Ordinance No. 23- 472; AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AGOURA
HILLS, CALIFORNIA, AMENDING THE FOLLOWING PROVISIONS OF ARTICLE IX (ZONING) OF THE AGOURA HILLS MUNICIPAL CODE: 1) VARIOUS SIGN-RELATED DEFINITIONS IN CHAPTER 1 (INTRODUCTION); 2) DIVISION 5 (SIGN REGULATIONS) IN CHAPTER 6 (REGULATORY
PROVISIONS); 3) SECTION 9676.2 (APPLICATION PROCEDURES) AND SECTION 9676.7 (VARIANCE OR MODIFICATION RELATING TO USES
AMORTIZED PURSUANT TO THIS CODE) FOR VARIANCES AND
MODIFICATIONS IN CHAPTER 6 (REGULATORY PROVISIONS); AND 4) SECTION 9804.2 (PLANNING COMMISSION PUBLIC HEARING) AND SECTION 9804.3 (ZONING ADMINISTRATOR PUBLIC HEARINGS) IN CHAPTER 8 (ADMINISTRATION) AND MAKING A DETERMINATION OF
EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PLANNING CONSULTANT PARKER-BOZYLINSKI
City Council Regular Meeting Agenda
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 23, 2023
ORDINANCE / ACTION
(This section is reserved for persons wishing to address items listed under Ordinance / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
8. Waive Full Reading and Introduce Ordinance No. 23-473; AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, ADOPTING BY REFERENCE AND AMENDING THE 2023 EDITION OF THE LOS ANGELES COUNTY FIRE CODE, AMENDING THE 2022 CALIFORNIA
BUILDING CODE, AND AMENDING ARTICLE III AND ARTICLE VIII OF THE AGOURA HILLS MUNICIPAL CODE; and Set a Public Hearing for September 13, 2023
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
BUILDING OFFICIAL QUACH
DISCUSSION / ACTION
(This section is reserved for persons wishing to address items listed under Discussion / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
9. Discussion to Consider the Adoption of Resolution No. 23-2044; A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA,
ADOPTING THE UPDATED ANNUAL INVESTMENT POLICY FOR FISCAL YEAR 2023-24 AND DELEGATING AUTHORITY TO THE CITY TREASURER TO INVEST AND REINVEST CITY FUNDS, AND RESCINDING RESOLUTION NO. 23-2036
STAFF REFERENCES: DIRECTOR OF FINANCE TRUELSEN
FINANCE MANAGER CHO
COUNCIL, STAFF COMMENTS
ADJOURNMENT
The next Regular Meeting of the City Council will be held at 6:00 p.m., on Wednesday, September 13, 2023, in the Council Chambers of the Civic Center. Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7303, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, August 23, 2023, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T UVerse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting.
The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
REGULAR MEETING (IN-PERSON AND VIDEO CONFERENCE)
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, August 9, 2023
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Anstead.
The Pledge of Allegiance was led by Councilmember Lopez.
Present were: Mayor Chris Anstead, Mayor Pro Tem Illece Buckley Weber, Councilmember Deborah Klein Lopez, Councilmember Penny
Sylvester, and Councilmember Jeremy Wolf.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Management Analyst Amber Victoria, RMG Communications Consultant Rachel Dickman, Director of Public Works/City Engineer Jessica Forte, Director of Finance Christy Truelsen, Finance Manager Brenda Cho, Director of Community Services Amy Brink, and City Clerk Kimberly M.
Rodrigues.
REPORT OF CLOSED SESSION
No Closed Session was held.
APPROVAL OF AGENDA
ACTION: Councilmember Sylvester moved to approve the Agenda, as presented. Councilmember Wolf seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
PRESENTATIONS
There were no presentations.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 9, 2023
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Library Manager Nina Hull introduced the new Children’s Librarian, Ria Elias who made a few introductory remarks.
Director of Community Services Brink provided a Reyes Adobe Days Update, including a promotional video from last year’s event.
PUBLIC COMMENTS
There were no public comments.
CONSENT CALENDAR
There were no public comments.
ACTION: Councilmember Lopez moved to approve Consent Calendar Item Nos. 1-7, as presented. Mayor Pro Tem Buckley Weber seconded.
The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
1. Approve Minutes of the Regular City Council Meeting of July 12, 2023
2. Approve Demand Warrant Register No. 896
3. Approve Treasurer’s Report for June 2023
4. Approve Rejection of Claim for Damages – Harry Sullivan c/o Michael Parker Law
5. Approve First Amendment to Agreement for Consultant Services, with Foster & Foster Consulting Actuaries, Inc., for Actuarial Services to Value Other PostEmployment Benefits in Compliance with Governmental Accounting Standards Board Statement No. 75 and Actuarial Information for CalPERS Cost-Sharing Plans
6. Approve Agreement for Consultant Services, with Geodynamics, Inc., for Geotechnical Review Services for Fiscal Years 2023-2025
7. Approve Agreement for Consultant Services, with Willdan Engineering, for Professional Engineering Services
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 9, 2023
DISCUSSION / ACTION
8. Update on City’s Communications Program and Discussion to Consider Approval of First Amendment to Agreement for Consultant Services, with RMG Communications, to Conduct an In-Depth Website Analysis
Following a presentation of the staff report, including a presentation from RMG Communications Consultant Dickman, Mayor Anstead opened the floor for public comments.
There were no public comments.
Following deliberations, Mayor Anstead called for a motion and second to approve the staff recommendation to approve the First Amendment to the Agreement for Consultant Services with RMG Communications.
ACTION: Councilmember Lopez moved to approve the staff recommendation.
Councilmember Sylvester seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
COUNCIL, STAFF COMMENTS
Councilmember Sylvester spoke about the Summer Art Show held at the Agoura Hills Recreation and Event Center, shared she had purchased a beautiful print of Ladyface Mountain for her home, and reported attending the “Cheeseboro” Trailhead opening.
Mayor Pro Tem Buckley Weber spoke about the “Cheeseboro” Trailhead ribbon cutting ceremony and expressed her appreciation towards staff for always treating the National Park Service, including the Santa Monica Mountains Conservancy and MRCA, as a top priority, shared the accolades received by the Superintendent of National Parks towards staff, and extended prayers and best wishes to all the residents and visitors involved in the Maui and Big Island (Hawaii) wildfires.
Councilmember Lopez spoke about the beautiful amenities and upgrades at the “Cheeseboro” Trailhead, including the shade covers, accessible restrooms, and equestrian parking, and encouraged residents to visit the site, noted she was “super proud of our partnership” and extended her thanks to staff for their work on the project, and sent “our love” to those (all over) affected by wildfires, including Canada and Hawaii.
City Council Regular Meeting Minutes
In-Person Meeting and Video Conference (Zoom)
Wednesday, August 9, 2023
ADJOURNMENT
Mayor Anstead announced the next Regular Meeting of the City Council would be held at 6:00 p.m., on Wednesday, August 23, 2023, in the Council Chambers of the Civic Center.
Members of the public will have the opportunity to participate in-person in the Council Chambers or by remote video conferencing (Zoom).
ACTION: At 6:41 p.m., Mayor Pro Tem Buckley Weber moved to adjourn the meeting. Councilmember Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk
10 people would take advantage of the additional 120 days, but not use the sign for real estate purposes. The Council requested staff to monitor yard signs.
Staff confirmed with Code Enforcement that no complaints were received related to this issue (e.g., there were no complaints regarding the length of time a temporary sign was installed on residential properties).
3) Painted sign standards as part of the Mural Ordinance.
Signs painted directly on walls, fences, fascia, or parapets are currently prohibited (AHMC Section 9655.3 – Prohibited Signs). This would technically include murals. One of the items considered, as part of Phase II was the best approach for regulating murals. While regulations for murals on private property can be placed in the Sign Code, murals on public property are typically found in a separate cultural arts chapter.
To provide consistency, if the City Council wishes to allow murals, staff is recommending that a comprehensive mural program be developed and placed in a separate chapter.
The Ordinance has been determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines, as the amendments to the Ordinance are covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. It can be seen with certainty that there is no possibility that the project may have a significant effect on the environment, as the project is a proposal to amend the City’s sign regulations and does not directly involve the physical development or alterations of land (Attachment 5).
RECOMMENDATION
Staff respectfully recommends the City Council conduct a public hearing, waive full reading, and introduce Ordinance No. 23-472, amending Article IX (Zoning) of the Agoura Hills Municipal Code to modify regulations pertaining to signs and the review and approval authority for modifications and making a determination of exemption under the California Environmental Quality Act.
Attachments:
1. Planning Commission Resolution No. 23-1282
2. Ordinance No 23-472
3. Redline of Proposed Changes
4. Sign Code Survey Results
5. Notices of Exemption
REPORT TO CITY COUNCIL
DATE: AUGUST 23, 2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: NATHAN HAMBURGER, CITY MANAGER
BY: DENICE THOMAS, COMMUNITY DEVELOPMENT DIRECTOR
LUKAS QUACH, BUILDING OFFICIAL
SUBJECT: INTRODUCTION OF AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, ADOPTING BY REFERENCE AND AMENDING THE 2023 EDITION OF THE LOS ANGELES COUNTY FIRE CODE, AMENDING THE 2022 CALIFORNIA BUILDING CODE,
AND AMENDING ARTICLE III AND ARTICLE VIII OF THE AGOURA
HILLS MUNICIPAL CODE AND SET A PUBLIC HEARING FOR
SEPTEMBER 13, 2023
Every three years, model construction codes are republished to incorporate all code changes. The California Health and Safety Code authorizes each local jurisdiction to amend provisions of the California Building Standards Code and amend necessary provisions based on local climatic, geological, or topographical conditions. The City of Agoura Hills made the local amendments to the Building, Residential, Mechanical, Plumbing, Electrical, Energy, Fire, and Green Building Code in November of 2022.
These amended codes have been the City of Agoura Hills Construction Codes and enforced since January 1, 2023.
As part of the Los Angeles County Consolidated Fire District (Fire District), the City of Agoura Hills is obligated to adopt the Los Angeles County Fire Code so that the Fire District can uniformly enforce the same fire code throughout the district it serves. The Los Angeles County Board of Supervisors adopted the 2023 Los Angeles County Fire Code (County Fire Code) earlier this year. The County Fire Code has additional local requirements for the region not contained in the 2022 California Fire Code. Since the Los Angeles County Fire Department (County Fire Department) is the local fire authority, the City of Agoura has historically adopted the Los Angeles County (County) amendments. The County adopted its amendments on January 31, 2023, which became effective March 2, 2023, and is available as a public record in the Building Official's office. The County adoption schedule was delayed due to review and scheduling issues and, therefore, was scheduled after the typical January 1, 2023, effective date of the new codes.
The County Fire Department provides firefighting and emergency medical services for the unincorporated parts of the County, as well as 59 cities through contracting,