AGENDA
REGULAR MEETING OF THE
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, November 8, 2023
6:00 p.m.
Please silence all cell phones and other electronic devices during the meeting.
ATTEND OR WATCH THE MEETING
For in-person attendance, Council Chamber doors will open to the public at 5:30 p.m. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have an opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Option B: To submit written public comments prior to the meeting Members of the public have an opportunity to submit email correspondence on any item listed on the Agenda by sending an email to: [email protected]. All public correspondence received by 4:00 p.m. on the meeting date will be provided to the City Council prior to the meeting.
Public comments are not read into the record. Any public comments received after 4:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations or entered into the official record, but will be provided to the City Council the next day.
CALL TO ORDER
PLEDGE OF ALLEGIANCE Cub Scout Pack 227
ROLL CALL Mayor Chris Anstead
Mayor Pro Tem Illece Buckley Weber
Councilmember Deborah Klein Lopez
Councilmember Penny Sylvester
Councilmember Jeremy Wolf
City Council Regular Meeting Agenda
Wednesday, November 8, 2023
REPORT OF CLOSED SESSION
APPROVAL OF AGENDA
PRESENTATIONS
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
(City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Approve Minutes of the Regular City Council Meeting of October 25, 2023 STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Demand Warrant Register No. 902
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
3. Approve Authorization to Seek Bids for the Reyes Adobe Road High-Intensity Activated Crosswalk Project; NIB 23-04
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
4. Approve a Two-Year Agreement for Consultant Services, with ECS Imaging, Inc., for Laserfiche Tech Support and Maintenance
STAFF REFERENCE: CITY CLERK RODRIGUES
5. Approve 1) Agreement for Consultant Services, with Rincon Consultants, Inc., for the Preparation of Environmental Documentation Related to the Second Phase of Development of the Agoura Business Center North (ABC North Phase II) Project, and 2) Agreement for Payment of Costs, with Dale Poe Development Corporation, in Connection with the Preparation of Environmental Documentation STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
COMMUNITY DEVELOPMENT DIRECTOR THOMAS
City Council Regular Meeting Agenda
Wednesday, November 8, 2023
CONSENT CALENDAR, continued -
6. Receive and File the Annual Compliance Report for the Transportation Impact Fees Fund Covering Fiscal Year 2022-23
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
7. Adopt Resolution No. 23-2049; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, AUTHORIZING SUBMITTAL OF
APPLICATION(S) FOR ALL CALRECYCLE GRANTS FOR WHICH THE CITY OF
AGOURA HILLS IS ELIGIBLE
STAFF REFERENCE: DEPUTY CITY MANAGER CELAYA
ORDINANCE / ACTION
(This section is reserved for persons wishing to address items listed under Ordinance / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
8. Waive Full Reading and Introduce Ordinance No. 23-474; AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, ADDING CHAPTER 12 (ELECTRONIC FILING OF CAMPAIGN DISCLOSURE
STATEMENTS AND STATEMENTS OF ECONOMIC INTERESTS) TO ARTICLE II (ADMINISTRATION) OF THE AGOURA HILLS MUNICIPAL CODE; and Approve an Agreement for Consultant Services with Netfile for the Filing of Electronic Campaign Disclosure Statements
STAFF REFERENCES: CITY CLERK RODRIGUES
DISCUSSION / ACTION
(This section is reserved for persons wishing to address items listed under Discussion / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
9. Conduct a Prescreen Review of an Application Proposing to Amend Chapter 1 (Introduction), Chapter 3 (Commercial Districts), and Chapter 5 (Overlay Districts) of Article IX (Zoning) of the Agoura Hills Municipal Code
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PRINCIPAL PLANNER NESOVIC
ASSOCIATE PLANNER GARCIA
10. Discussion Regarding Commercial Cannibis Survey
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
PRINCIPAL PLANNER NESOVIC
City Council Regular Meeting Agenda
Wednesday, November 8, 2023
DISCUSSION / ACTION, continued -
11. Discussion of Ladyface Greenway Project Final Aesthetic Character and Authorization to Seek Bids
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
COUNCIL, STAFF COMMENTS
ADJOURNMENT
The Regular Meeting of the City Council for November 22, 2023, has been canceled. The Adjourned Regular City Council Reorganization Meeting is scheduled for December 5, 2023. The next Regular City Council Meeting will be held at 6:00 p.m., on Wednesday, December 13, 2023, in the Council Chambers of the Civic Center. The Civic Center is located at 30001 Ladyface Court, Agoura Hills, California.
The Regular Meeting of the City Council for November 22, 2023, has been canceled.
The Adjourned Regular City Council Reorganization Meeting is scheduled for December 5, 2023 The next Regular City Council Meeting is scheduled for December 13, 2023 In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7300, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, November 8, 2023, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T UVerse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting.
The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
REGULAR MEETING OF THE
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, October 25, 2023
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Anstead.
The Pledge of Allegiance was led by Girl Scout Troop 176.
Present were: Mayor Chris Anstead, Mayor Pro Tem Illece Buckley Weber, Councilmember Deborah Klein Lopez, Councilmember Penny
Sylvester, and Councilmember Jeremy Wolf.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Communications Manager Miranda
Myers, Management Analyst Amber Victoria, Administrative Assistant Michele Hubbs, Director of Public Works/City
Engineer Jessica Forte, Senior Civil Engineer Charmaine Yambao, Director of Finance Diego Ibañez, Director of Finance Christy Truelsen, Director of Community Services Amy Brink, Management Analyst Stephanie Pozos, and City Clerk Kimberly M. Rodrigues.
REPORT OF CLOSED SESSION
No Closed Session was held.
APPROVAL OF AGENDA
ACTION: Mayor Pro Tem Buckley Weber moved to approve the Agenda, as presented. Councilmember Lopez seconded. The motion carried 5- 0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
City Council Regular Meeting Minutes
Wednesday, October 25, 2023
PRESENTATIONS
Jeff Kiernan, Regional Public Affairs Manager, Los Angeles Division, from the League of California Cities (CalCities) announced the City of Agoura Hills had been selected as the winner of the internal administration category for its innovative approach to communicating with residents through The Good Life Agoura Hills Podcast, congratulated the City on pioneering “a new and exciting way for cities to communicate with their residents and for sharing what they have learned with CalCities and cities all over California,” and presented the prestigious Helen Putnam Award to the City.
The City Council shared their appreciation and personal remarks, acknowledged Assistant City Manager Adeva for his part in coordinating and hosting the monthly podcasts, and encouraged residents to watch the podcasts.
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Councilmember Sylvester announced the Las Virgenes/Malibu Council of Governments meeting had been canceled and reported that she had watched an online meeting arranged by the California Contracts Cities Association regarding a discussion on PARK (Pre-Arraignment Release Protocols), shared there was a misunderstanding with “no bail” and there was a definite bail schedule, and encouraged everyone to watch the video.
Mayor Pro Tem Buckley provided an update on the Santa Monica Mountains Conservancy meeting, noting that she would be reporting out on a regular basis.
City Manager Hamburger introduced the new Communications Manager, Miranda Myers, and announced that Director of Finance Truelsen would be retiring next week and wished her well on her retirement.
The City Council commended Director of Finance Truelsen on her retirement and made their personal remarks.
PUBLIC COMMENTS
The following person spoke:
Josh Gray representing the Greater Conejo Valley Chamber of Commerce
CONSENT CALENDAR
There were no public comments.
ACTION: Councilmember Wolf moved to approve Consent Calendar Item Nos. 1-4, as presented. Councilmember Sylvester seconded. The motion carried 5-0, by the following roll call vote:
City Council Regular Meeting Minutes
Wednesday, October 25, 2023
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
1. Approve Minutes of the Regular City Council Meeting of October 11, 2023
2. Approve Demand Warrant Register No. 901
Approve Treasurer’s Report for August 2023
3. Adopt Resolution No. 23-2048; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, DECLARING THAT REAL PROPERTY
LOCATED ON THE SOUTH SIDE OF AGOURA ROAD, WEST OF KANAN ROAD (APN'S 2061-032-902, 903, 904, 906), IN THE CITY OF AGOURA HILLS ARE
EXEMPT SURPLUS LAND, AND TAKING RELATED ACTIONS
DISCUSSION / ACTION
4. Discussion Regarding Dial-A-Ride Program and Transportation Services Analysis Following presentation of the staff report, Mayor Anstead opened the floor for public comments.
There were no public comments.
Following deliberations, Mayor Anstead called for a motion and second to approve the staff recommendation to:
1. Approve Dial-A-Ride service for seniors and disabled through the City of Thousand Oaks from Monday through Sunday for a total of 101 hours per week.
2. Approve AH-GO service for general public as an enhanced ondemand service and increasing the hours based on budget appropriation.
3. Approve fares for the traditional Dial-A-Ride program through the City of Thousand Oaks to remain the same at $1.50 per one way trip per person for trips into or out of Agoura Hills and Malibu Lake and $3.00 per one way trip for trips outside of city limits.
4. Approve an increase to fares for the AH-GO on-demand service to $2.00 per one way trip per person for trips into or out of the City of Agoura Hills and Malibu Lake and $4.00 per one-way trip for trips outside of city limits.
City Council Regular Meeting Minutes
Wednesday, October 25, 2023
ACTION: Councilmember Lopez moved to approve the staff recommendation.
Councilmember Sylvester seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
COUNCIL, STAFF COMMENTS
Councilmember Wolf stated that he appreciated the collaboration with the neighboring cities on the Dial-A-Ride Program.
Mayor Pro Tem Buckley Weber extended a welcome to the new City staff.
Director of Community Services Brink announced One City, One Book would be held at The Event Center tomorrow evening, featuring retired Supervisor Zev Yaroslavsky and his book “Zev’s Los Angeles: From Boyle Heights to the Halls of Power. A Political Memoir,” noted the event would be moderated by Acorn Editor John Loesing, doors would open at 5:00 p.m. and light refreshments would be served.
Mayor Anstead announced Supervisor Horvath would be holding a Community Resiliency and Preparedness Event tomorrow evening, from 6:00-8:00 p.m. at Lindero Canyon Middle School, and encouraged residents to attend.
ADJOURNMENT
Mayor Anstead announced the next Regular Meeting of the City Council would be held at 6:00 p.m., on Wednesday, November 8, 2023, in the Council Chambers of the Civic Center.
ACTION: At 7:07 p.m., Councilmember Sylvester moved to adjourn the meeting. Mayor Pro Tem Buckley Weber seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Anstead, Mayor Pro Tem Buckley Weber, and
Councilmembers Lopez, Sylvester, and Wolf.
NOES: None.
ABSTAIN: None.
ABSENT: None.
City Council Regular Meeting Minutes
Wednesday, October 25, 2023
Kimberly M. Rodrigues, MPPA, MMC
City Clerk