CLOSED SESSION AGENDA
SPECIAL MEETING OF THE
AGOURA HILLS CITY COUNCIL
Civic Center – City Manager’s Conference Room
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, June 26, 2024
5:00 p.m.
Please silence all cell phones and other electronic devices during the meeting.
Special Notice: this meeting will be opened in the Council Chambers for public comment and the City Council will then recess to the City Manager’s Conference Room for the Closed Session.
ATTEND OR WATCH THE MEETING
For in-person attendance, Council Chamber doors will open to the public at 4:30 p.m. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have an opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on the Closed Session item only. If you wish to speak, complete a Speaker’s Card and submit to the City Clerk prior to the public comment portion of the item. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Option B: To submit written public comments prior to the meeting Members of the public have an opportunity to submit email correspondence on the Closed Session item only by sending an email to: [email protected]. All public correspondence received by 3:00 p.m. on the meeting date will be provided to the City Council prior to the meeting. Public comments are not read into the record. Any public comments received after 3:00 p.m. on the meeting day will not be considered as part of the City Council’s deliberations or entered into the official record. Members also have the option to attend the meeting and submit their written comments or speak in-person.
CALL TO ORDER
ROLL CALL Mayor Illece Buckley Weber
Mayor Pro Tem Penny Sylvester
Councilmember Chris Anstead
Councilmember Deborah Klein Lopez
Councilmember Jeremy Wolf
PUBLIC COMMENTS
(As this is a Special Meeting, public comments are limited to items on this Agenda. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.) City Council Special Meeting - Closed Session
Wednesday, June 26, 2024
CLOSED SESSION
The City Council will meet in Closed Session for the following purpose(s):
1. Public Employee Performance Evaluation – Government Code Section 54957 Title: City Manager
ADJOURNMENT
In compliance with the Americans with Disabilities Act, if you require special assistance to participate in this meeting, notify the City Clerk’s Office, at (818) 597-7300, at least 48 hours prior to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
AGENDA
REGULAR MEETING OF THE
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, June 26, 2024
6:00 p.m.
Please silence all cell phones and other electronic devices during the meeting.
ATTEND OR WATCH THE MEETING
For in-person attendance, Council Chamber doors will open to the public at 5:30 p.m. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” (this will include the Improvement Authority meeting) and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comment in-person in the Council Chambers Members of the public have an opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Option B: To submit written public comments prior to the meeting Members of the public have an opportunity to submit email correspondence on any item listed on the Agenda by sending an email to: [email protected]. All public correspondence received by 4:00 p.m. on the meeting date will be provided to the City Council or Improvement Authority prior to the meeting. Public comments are not read into the record. Any written public comments received after 4:00 p.m. on the meeting day will not be considered as part of the City Council or Improvement Authority’s deliberations or entered into the official record. Members also have the option to attend the meeting and submit their written comments or speak in-person.
CALL TO ORDER
LAND ACKNOWLEDGMENT
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Illece Buckley Weber
Mayor Pro Tem Penny Sylvester
Councilmember Chris Anstead
Councilmember Deborah Klein Lopez
Councilmember Jeremy Wolf
City Council Regular Meeting Agenda
Wednesday, June 26, 2024
REPORT OF CLOSED SESSION
APPROVAL OF AGENDA
PRESENTATIONS
Presentation from Southeast Ventura County YMCA to Rotary Club of Westlake Village for the Agoura Hills Morrison Park Playground Renovation Project Business of the Month – Tavern Tomoko & Ladyface Brewery
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Water Supply and the Future of Water – Las Virgenes Municipal Water District Las Virgenes/Malibu Council of Governments Update
Santa Monica Mountains Conservancy Advisory Committee Update (City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
1. Approve Minutes of the Special City Council Budget Workshop of June 12, 2024 STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Demand Warrant Register No. 914
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
3. Approve Award of Agreement for Contractor Services, with J&H Engineering General Contractors, Inc., for Pavement Rehabilitation of Chesebro Road from Driver Avenue to the City Limit Line
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
4. Approve First Amendment to Agreement for Consultant Services, with Townsend Public Affairs, for State and Federal Legislative Advocacy and Grant Writing Services STAFF REFERENCE: ASSISTANT CITY MANAGER ADEVA
City Council Regular Meeting Agenda
Wednesday, June 26, 2024
CONSENT CALENDAR, continued -
5. Approve First Amendment to Agreement for Contractor Services, with Danish Environment, Inc., for Janitorial Services at the Agoura Hills Recreation and Event Center
STAFF REFERENCE: RECREATION MANAGER NEWKIRK
6. Approve First Amendment to Agreement for Contractor Services, with Pegasus Studios, for Audio/Visual Broadcasting Services
STAFF REFERENCE: DEPUTY CITY MANAGER CELAYA
7. Approve First Amendment to Agreement for Contractor Services, with Sweeping Corporation of America, Related to Street Sweeping Services STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
8. Approve First Amendment to Agreement for Contractor Services, with Ventura Transit System, Inc., for Charter Transportation Services STAFF REFERENCES: MANAGEMENT ANALYST POZOS
DIRECTOR OF COMMUNITY SERVICES BRINK
9. Approve First Amendment to Agreement for Contractor Services, with West Coast Arborists, Inc., Related to Tree Maintenance Services
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
10. Approve Second Amendment to Agreement for Consultant Services, with KimleyHorn and Associates, Inc., for Professional Engineering Services STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE
11. Approve Agreement for Consultant Services, with HdL Coren and Cone, Relating to Property Tax, Bond Reporting Services, and Audit Services STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
12. Approve Agreement for Consultant Services, with HdL Software, Inc., Relating to HdL Prime Business Licensing and Transient Occupancy Tax Software STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
13. Approve Agreement for Consultant Services, with Willdan Engineering, for Professional Water Quality Services
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER FORTE City Council Regular Meeting Agenda
Wednesday, June 26, 2024
CONSENT CALENDAR, continued –
14. Approve Renewal of Five-Year City-County Municipal Services Agreement with the County of Los Angeles Department of Animal Care and Control STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
DEPUTY CITY MANAGER CELAYA
15. Adopt Resolution No. 24-2071; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, AMENDING THE COMPENSATION
PLAN BY SETTING SALARY RANGES FOR CITY EMPLOYEES TO INCLUDE A
4.3% COLA RATE INCREASE, INCREASING THE EMPLOYER CONTRIBUTION TO HEALTHCARE PREMIUMS FOR FULL-TIME EMPLOYEES and Adopt Resolution No. 24-2072; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, INCREASING THE EMPLOYER
CONTRIBUTION TO HEALTHCARE PREMIUMS FOR COUNCILMEMBERS
STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
HUMAN RESOURCES MANAGER BIRD
16. Adopt Resolution No. 24-2073; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, APPROVING THE EMPLOYEE
HANDBOOK AS AMENDED
STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
HUMAN RESOURCES MANAGER BIRD
17. Adopt Resolution No. 24-2074; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, ADOPTING THE ANNUAL
INVESTMENT POLICY FOR FISCAL YEAR 2024-25 AND DELEGATING
AUTHORITY TO THE CITY TREASURER TO INVEST AND REINVEST CITY FUNDS
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
18. Adopt Resolution No. 24-2075; A RESOLUTION OF THE COUNCIL OF THE
CITY OF AGOURA HILLS, COUNTY OF LOS ANGELES, CALIFORNIA,
APPROVING A FIVE-YEAR MUNICIPAL LAW ENFORCEMENT SERVICES
AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR PUBLIC SERVICES PROVIDED BY THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT AND
AUTHORIZING THE CITY MANAGER TO PROCURE SERVICES OF THE LOS ANGELES COUNTY SHERIFF’S DEPARTMENT ANNUALLY UP TO AN
AMOUNT AUTHORIZED IN THE CITY’S OPERATING AND CAPITAL BUDGET FOR THE PERIOD OF JULY 1, 2024, THROUGH JUNE 30, 2029
STAFF REFERENCE: ASSISTANT CITY MANAGER ADEVA
City Council Regular Meeting Agenda
Wednesday, June 26, 2024
PUBLIC HEARINGS
(This section is reserved for persons wishing to address items listed under Public Hearing. Public testimony is limited to three (3) minutes. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
19. Conduct a Public Hearing to Consider the Adoption of Resolution No. 24-2076; A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, ESTABLISHING FISCAL YEAR 2024-25 APPROPRIATIONS LIMITATIONS, and Resolution No. 24-2077; A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2024-25, INCLUDING FISCAL YEAR 2024-25 APPROPRIATIONS, AND AUTHORIZING AMENDMENTS TO THE FISCAL YEAR 2023-24 ANNUAL BUDGET
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
20. Conduct a Public Hearing to Consider the Adoption of Resolution No. 24-2078; A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS,
CALIFORNIA, AMENDING THE INCLUSIONARY HOUSING IN-LIEU FEE
SCHEDULE
STAFF REFERENCES: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
SENIOR PLANNER BURSE
CITY COUNCIL, STAFF COMMENTS
ADJOURNMENT
The next Regular City Council Meeting will be held at 6:00 p.m., on Wednesday, July 10, 2024, in the Council Chambers of the Civic Center. The Civic Center is located at 30001 Ladyface Court, Agoura Hills, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City Council meeting or other services offered by the City of Agoura Hills, please contact the City Clerk’s Office at (818) 597-7300. Notification at least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting or service.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, June 26, 2024, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T U-Verse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting. The broadcast schedule is as follows: M-10am; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
BUDGET WORKSHOP
SPECIAL MEETING OF THE AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, June 12, 2024
4:00 p.m.
The City Council Goal Setting Workshop was called to order at 4:00 p.m. by Mayor Buckley Weber.
The Pledge of Allegiance was led by Mayor Pro Tem Sylvester.
Present were: Mayor Illece Buckley Weber, Mayor Pro Tem Penny Sylvester, and Councilmember Chris Anstead.
Absent were: Councilmember Deborah Klein Lopez and Councilmember Jeremy Wolf.
Also Present were: City Manager Nathan Hamburger, Assistant City Attorney Travis Kaya, Assistant City Manager Ramiro Adeva, Deputy City Manager Louis Celaya, Management Analyst Amber
Victoria, Executive Assistant Michele Hubbs, Director of Community Development Denice Thomas, Director of Public Works/City Engineer Jessica Forte, Senior Civil Engineer Charmaine Yambao, Public Works Project Manager Kelly
Fisher, Director of Finance Diego Ibañez, Finance Manager Brenda Cho, Accountant Leah Palmer, Accounting Specialist Karen Sanders, Director of Community Services Amy Brink, and City Clerk Kimberly M. Rodrigues.
APPROVAL OF AGENDA
ACTION: Councilmember Anstead moved to approve the Agenda, as presented. Mayor Pro Tem Sylvester seconded. The motion carried 3-0, by the following roll call vote:
AYES: Mayor Buckley Weber, Mayor Pro Tem Sylvester, and Councilmember Anstead.
NOES: None.
ABSTAIN: None.
ABSENT: Councilmembers Klein Lopez and Wolf.
DISCUSSION / ACTION
1. Discussion of Mid-Cycle Fiscal Year 2023-24 and 2024-25 Proposed Budget Review
City Council Special Meeting Minutes
Budget Workshop
Wednesday, June 12, 2024
Prior to presentation of the staff report, HdL Consultant Dave Schey, presented the Property Tax Budgeting for 2024-25 report and Finance Director Ibanez presented the HdL Sales Tax Trends report.
Upon discussion of the Mid-Cycle Fiscal Year 2023-24 and 2024-25 Proposed Budget Review, the City Council provided feedback to staff.
The City Council requested amendments to the Community Outreach Grants Program as follows:
• Increase the grant for America Supporting Americans from $500 to $1,000 • Decrease the grant for the Agoura High School Community Garden Club from $500 to $0
• Decrease the grant for Malibu Search and Rescue from $2,500 to $2,200 In addition, the City Council recommended $300 from the Community Outreach Grant Program be added to the $2,700 proposed in the Special Events budget for a total of $3,000 for the Topanga Banjo-Fiddle Contest and Folk Festival.
By unanimous consensus, the City Council (Mayor Buckley Weber, Mayor Pro Tem Sylvester, Councilmember Anstead) approved the draft budget for final preparation with the Community Outreach Grants Program amendments, as discussed.
CITY COUNCIL, STAFF COMMENTS
Mayor Buckley Weber expressed her appreciation for the budget document being accessible on her Council iPad, commented on the photographs that were selected for the budget document, and noted that there were funds granted to the City from six different county or state measures (e.g. Measure A, Measure M) which is really important to a small City like Agoura Hills.
ADJOURNMENT
At 5:21 p.m., Mayor Buckley Weber adjourned the meeting.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk