AGENDA
REGULAR MEETING
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, April 23, 2025
6:00 p.m.
Please silence all cell phones and other electronic devices during the meeting.
ATTEND OR WATCH THE MEETING
For in-person attendance, Council Chamber doors will open to the public at 5:30 p.m. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comments in-person in the Council Chambers Members of the public have an opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Option B: To submit written public comments prior to the meeting Members of the public have an opportunity to submit written correspondence on any item listed on the Agenda. To ensure the City Council has the opportunity to review and/or consider information prior to the meeting, please identify the Agenda item number or topic in the email subject line and submit written public comments to: [email protected] on or before 4:00 p.m. on the meeting date. Public comments are not read into the record by the City Clerk.
Please note: any public comments received after the deadline may not be considered as part of the City Council’s deliberations nor entered into the official record. However, members of the public may participate by attending the meeting to submit or make their comments in-person.
CALL TO ORDER
LAND ACKNOWLEDGMENT
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Penny Sylvester
Mayor Pro Tem Jeremy Wolf
Councilmember Kate Anderson
Councilmember Chris Anstead
Councilmember Deborah Klein Lopez
REPORT OF CLOSED SESSION
City Council Regular Meeting Agenda
Wednesday, April 23, 2025
APPROVAL OF AGENDA
PRESENTATIONS
Business of the Month – Presentation to Agoura Vacuums/The Traveling Mop Shop Presentation from California Association of Public Information Officials (CAPIO) Proclamation Recognizing Arbor Day
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Las Virgenes/Malibu Council of Governments Update
Santa Monica Mountains Conservancy Advisory Committee Update (City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to speak or submit written public comments under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to speak or submit written public comments under this category.)
1. Approve Minutes of the City Council Regular Meeting of April 9, 2025 STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Demand Warrant Register No. 931
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
3. Approve Treasurer’s Report for January 2025
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
4. Approve Treasurer’s Report for February 2025
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
5. Approve Notice of Completion for the Chumash Park Restroom Rehabilitation Project; NIB #24-04
STAFF REFERENCES: ADMINISTRATIVE ANALYST TREICHLER
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
City Council Regular Meeting Agenda
Wednesday, April 23, 2025
CONSENT CALENDAR, continued -
6. Approve Additional Contingency Funding for the Chumash Park ADA Path of Travel Improvements Project; NIB #24-01B, Community Development Block Grant Project No. 602577-22
STAFF REFERENCES: ADMINISTRATIVE ANALYST TREICHLER
DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
7. Adopt Resolution No. 25-2099; A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF AGOURA HILLS, CALIFORNIA, DECLARING AN EMERGENCY
CONDITION AND DECLARING THAT THE PUBLIC INTEREST AND
NECESSITY REQUIRES EMERGENCY ROOF REPAIR TO BE PERFORMED
AT THE AGOURA HILLS CIVIC CENTER WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 20168 AND 22050 AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL NECESSARY
CONTRACTS AND DOCUMENTS FOR THE EMERGENCY ROOF REPAIR
STAFF REFERENCE: DEPUTY CITY MANAGER CELAYA
DISCUSSION / ACTION
(This section is reserved for persons wishing to address items listed under Discussion / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
8. Discussion of City Gateway Entry Monument Details for the Kanan Road/Agoura Road Ultimate Intersection Improvements Project
STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
CITY COUNCIL, STAFF COMMENTS
ADJOURNMENT
The next Regular City Council Meeting will be held at 6:00 p.m., on Wednesday, May 14, 2025, in the Council Chambers of the Civic Center. The Civic Center is located at 30001 Ladyface Court, Agoura Hills, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City Council meeting or other services offered by the City of Agoura Hills, please contact the City Clerk’s Office at (818) 597-7300. Notification at least 48 hours prior to the meeting or time when services are needed will assist City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
The telecast of the Wednesday, April 23, 2025, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T U-Verse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting. The broadcast schedule is as follows: M-10a m; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
REGULAR MEETING
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, April 9, 2025
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Sylvester.
Mayor Sylvester announced the Land Acknowledgement.
The Pledge of Allegiance was led by Girl Scout Troop 66.
Present were: Mayor Penny Sylvester, Mayor Pro Tem Jeremy Wolf, Councilmember Kate Anderson, Councilmember Chris
Anstead, and Councilmember Deborah Klein Lopez.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Executive Assistant Michele Hubbs, Community Development Director Denice Thomas, Principal Planner Robby Nesovic, Director of Public Works/City Engineer Charmaine Yambao, Director of Finance Diego Ibañez, Finance Manager Brenda Cho, Director of Community Services Amy
Brink, and City Clerk Kimberly M. Rodrigues.
REPORT OF CLOSED SESSION
No Closed Session was held.
APPROVAL OF AGENDA
ACTION: Councilmember Anstead moved to approve the Agenda, as presented. Councilmember Klein Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Sylvester, Mayor Pro Tem Wolf,
Councilmember Anderson, Councilmember Anstead,
and Councilmember Klein Lopez.
NOES: None.
ABSTAIN: None.
ABSENT: None.
City Council Regular Meeting Minutes
Wednesday, April 9, 2025
PRESENTATIONS
There were no presentations.
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Library Manager Nina Hull provided an Agoura Hills Library Quarterly Update.
Councilmember Klein Lopez provided a Clean Power Alliance (CPA) update.
Mayor Sylvester provided an update from the Federal Emergency Management Agency (FEMA), announced she would join representatives from neighboring cities tomorrow to meet with a Southern California Air Quality Management District representative for a landfill tour, and reported attending a meeting hosted by Mayor Karen Bass regarding FIFA (International Federation of Association Football) World Cup 2026 and the Los Angeles 2028 Olympics.
PUBLIC COMMENTS
The following person(s) spoke:
Christina Lewis, Agoura Hills
CONSENT CALENDAR
Following distribution of the Agenda Packet, and prior to the City Council Meeting, written correspondence was received for Item No. 5 from the following person(s), forwarded to the City Council, and made available for public review:
Pat McGregor, Old Agoura
Mary Wiesbrock, Agoura Hills, representing Save Open Space Carleen and Nino DeFranco
The following person(s) spoke on Item No. 5:
Carolyn Trocino, Agoura Hills, representing Poison Free Agoura Sherry Ferber, Agoura Hills, representing Poison Free Agoura Mayor Pro Tem Wolf requested Item No. 5 be pulled for discussion.
ACTION: Following discussion, Mayor Pro Tem Wolf moved to approve Consent Calendar Item No. 5, as presented. Councilmember Anderson seconded. The motion carried 5-0, by the following roll call vote:
City Council Regular Meeting Minutes
Wednesday, April 9, 2025
AYES: Mayor Sylvester, Mayor Pro Tem Wolf,
Councilmember Anderson, Councilmember Anstead,
and Councilmember Klein Lopez.
NOES: None.
ABSTAIN: None.
ABSENT: None.
5. Adopt Resolution No. 25-2097; A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF AGOURA HILLS, CALIFORNIA, OPPOSING THE SALE,
PURCHASE AND USE OF RODENTICIDES AND GLUE TRAPS IN THE CITY OF
AGOURA HILLS
ACTION: Following discussion, Councilmember Klein Lopez moved to approve Consent Calendar Item Nos. 1-4, as presented.
Councilmember Anstead seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Sylvester, Mayor Pro Tem Wolf,
Councilmember Anderson, Councilmember Anstead,
and Councilmember Klein Lopez.
NOES: None.
ABSTAIN: None.
ABSENT: None.
1. Approve Minutes of the City Council Regular Meeting of March 26, 2025
2. Approve Demand Warrant Register No. 930
3. Approve Agreements for Contractor Services, with Brennan Fire & Security, Inc., for: 1) the Installation of a New Fire Alarm System, and 2) Monitoring and Inspection Services
4. Approve Agreement for Contractor Services, with Envicom Corporation, for Biological and Cultural Resource Compliance Services for the Agoura Hills Recreation and Event Center Trail Project
5. CONSENT CALENDAR ITEM – PULLED FOR DISCUSSION
PUBLIC HEARING
6. Conduct a Public Hearing and Adopt Resolution No. 25-2098; A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, ADDING
THE MORRISON PARK REHABILITATION PROJECT TO THE CURRENT FISCAL YEAR 2024-25 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROJECTS
City Council Regular Meeting Minutes
Wednesday, April 9, 2025
Mayor Sylvester opened the Public Hearing at 6:32 p.m.
Following presentation of the staff report, and there being no questions of staff, Mayor Sylvester opened the floor for public comments.
There being no public comments or questions, Mayor Sylvester closed the Public Hearing at 6:35 p.m.
Following deliberations, Mayor Sylvester called for a motion and second to approve the staff recommendation to adopt Resolution No. 25-2098.
ACTION: Councilmember Anderson moved to approve the staff recommendation. Councilmember Klein Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Sylvester, Mayor Pro Tem Wolf,
Councilmember Anderson, Councilmember Anstead,
and Councilmember Klein Lopez.
NOES: None.
ABSTAIN: None.
ABSENT: None.
DISCUSSION / ACTION
7. Discussion Regarding the Los Angeles County Sheriff’s Department Staffing Levels and Proposed Letter to Los Angeles County Supervisor Horvath Following presentation of the staff report, and a question-and-answer period of staff, Mayor Sylvester opened the floor for public comments.
There were no public comments.
Following deliberations, Mayor Sylvester called for a motion and second to approve the staff recommendation to authorize the Mayor to sign the letter of support to Los Angeles County Supervisor Horvath on behalf of the City.
Councilmember Anderson stated: ”because of my position in the County, I am going to choose to abstain from this (item).”
ACTION: Mayor Pro Tem Wolf moved to approve the staff recommendation.
Councilmember Klein Lopez seconded. The motion carried 4-0, by the following roll call vote:
AYES: Mayor Sylvester, Mayor Pro Tem Wolf,
Councilmember Anstead, and Councilmember Klein
Lopez.
City Council Regular Meeting Minutes
Wednesday, April 9, 2025
NOES: None.
ABSTAIN: Councilmember Anderson.
ABSENT: None.
CITY COUNCIL, STAFF COMMENTS
Director of Community Services Brink reported on the City’s ribbon cutting ceremony for the new restrooms at Chumash Park, which took place earlier in the day, announced that the annual Student Art Show would open Thursday, and noted that the Breakfast with the Bunny event would be held on Saturday at Reyes Adobe Park.
Councilmember Anstead, Mayor Pro Tem Wolf, and Councilmember Klein Lopez shared their personal remarks about the ribbon cutting ceremony.
Councilmember Anderson spoke about the Breakfast with the Bunny event.
Mayor Sylvester reported meeting with a group of Cub Scouts at Morrison Park on Sunday and read a response from FEMA liaison, Mark McCalman, regarding the trucks involved in fire debris removal and contact information for the public to report any violations.
ADJOURNMENT
At 6:55 p.m., Mayor Sylvester announced the next Regular City Council Meeting would be held at 6:00 p.m., on Wednesday, April 23, 2025, in the Council Chambers of the Civic Center and adjourned the meeting.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk
REPORT TO CITY COUNCIL
DATE:
TO:
FROM:
BY:
APRIL 23, 2025
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
NATHAN HAMBURGER, CITY MANAGER
JOHN TREICHLER, ADMINISTRATIVE ANALYST
CHARMAINE YAMBAO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: NOTICE OF COMPLETION FOR THE CHUMASH PARK RESTROOM REHABILITATION PROJECT; NIB #24-04
The purpose of this report is to approve and accept the Chumash Park Restroom Rehabilitation Project; NIB #24-04 (Project) as complete, which was awarded to Cinbad Industry, Inc. (Cinbad).
The overall Project consisted of a construction portion, including the preparation of the site for the delivery and installation of the new prefabricated restroom and an ADA portion for the path of travel to the new restroom and playground areas.
The scope of work for the construction portion was provided by Cinbad and consisted of mobilization/demobilization, grading, demolition, and removal of existing restroom building and hazardous waste, installation of new utilities, preparation of building pad, and coordinating the installation of a new prefabricated restroom with Public Restroom Company.
On August 28, 2024, the City Council authorized staff to go out to bid for the construction portion of the Project. The City advertised the request for 'Notice Inviting Bids" for the Project in the Acorn Newspaper on September 6, and September 13, 2024 At the October 9, 2024, City Council meeting, the contract was awarded to Cinbad for $147,250, including an additional amount of $14,735 for project contingencies from the City's Capital Projects Fund (011 ). A small amount of contingency funds was used due to some unforeseen issues that required change orders for the Project to be completed.
There were two (2) Change Orders for the Project. Change Order #1 and #2 consisted of the rental of additional equipment for the removal and hauling away of extra concrete.
These change orders were necessary because once the demolition of the existing restroom structure was removed, the foundation size was unknown. The concrete foundation ended up being 4ft. deep and measured 40ft. x 55ft.
The final cost for this portion of the Project is as indicated on the table below.
Original Contract Amount $147,250.00
Change Orders $4,552.43
Total Revised Contract $151,802.43
Total Budget 161,985.00
Cinbad completed the construction and the Project was completed on time, within the allocated budget, and performed to the satisfaction of staff. The Project is expected to serve the community well for many years to come.
FISCAL IMPACT
Funds for this Project were budgeted in account# 011-4620-6103.00 in the amount of $385,500. The Project has been completed within the approved budget. There is no fiscal impact associated with filing a Notice of Completion.
RECOMMENDATION
Staff respectfully recommend the City Council:
1. Approve, and accept as complete, the work of Cinbad Industry, Inc. for the Chumash Park Restroom Rehabilitation Project; NIB #24-04; and
2. Authorize the Director of Public Works to sign the Notice of Completion for the Project and authorize the City Clerk to forward the Notice of Completion to the County Recorder for recordation.
3. Authorize the Public Works Director/City Engineer to release the retention amount 35 days after the Notice of Completion is recorded.
Attachment: Notice of Completion
2 NAME:
STREET ADDRESS:
CITY, STATE, ZIP:
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY OF AGOURA HILLS
30001 Ladyface Court
Agoura Hills, CA 91301
SPACE ABOVE. THIS LINE FOR RECORDER'S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for Complete requirements.) Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate slated below in the property hereinafter described:
2. The full name of the owner is City of Agoura Hills
3. The full address of the owner is 30001 Ladyface Court, Agoura Hills, CA 91301
4. The nature of the interest or estate of the owner is: In fee. (IF OTHER THAN FEE, STRIKE 'IN FEE' ANO INSERT, FOR EXAMPLE, 'PURCHASER UNDER CONTRACT OF PURCHASE, OR 'LESSEE')
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and full addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:
NAMES
7. A work of improvement on the property hereinafter described was completed on
ADDRESSES
APRIL I, 2025
CHUMASH PARK RESTROOM REHABILITATION PROJECT NIB# 24-04
8. The name of the contractor, if any, for such work of improvement was CINBAD INDUSTRY, INC. (IF NO CONTACTOR FOR WORK OF IMPROVEMENT AS A WHOLE, INSERT 'NONE') The work done was:
October 9, 2024
(DATE OF CONTRAcn
9. The property on which said work of improvement was completed is in the City of
CHUMASH PARK
AGOURA HILLS, COUNTY OF LOS ANGELES AS DESCRIBED AS FOLLOWS:
10. The street address of said property is
Dated: April 23, 2025
I, the undersigned, say: I am the
5550 MEDEA VALLEY DRIVE, AGOURA HILLS, CA 91301
(IF NO STREET ADDRESS HAS BEEN OFFICIALLY ASSIGNED, INSERT 'NONE'.) Kimberly M. Rodrigues, MMC, City Clerk, City of Agoura Hills (SIGNATURE OF OWNER OR CORPORATE OFFICER OF OWNER NAMED IN PARAGRAPH 2 OR HIS AGENT)
VERIFICATION
Public Works Director/City Engineer , the declarant of the foregoing notice of completion; ('PRESIOENT OF ', 'MANAGER OF", 'PARTNER OF", 'OWNER OF", ETC.) I have read said notice of completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed on April 23, 2025
(Date)
at Agoura Hills, County of Los Angeles, California
(City, County, & State)
(Personal signature of the individual who is swearing that the contents of the Notice of Completion is true.) Charmaine Yambao, P.E.
REPORT TO CITY COUNCIL
DATE: APRIL 23, 2025
TO:
FROM:
BY:
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
NATHAN HAMBURGER, CITY MANAGER
JOHN TREICHLER, ADMINISTRATIVE ANALYST
CHARMAINE YAMBAO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: REQUEST TO APPROVE ADDITIONAL CONTINGENCY FUNDING FOR
THE CHUMASH PARK ADA PATH OF TRAVEL IMPROVEMENTS
PROJECT, NIB #24-018, COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 602577-22
At the City Council meeting on July 10, 2024, the City Council awarded a contract to CERCO Engineering (Contractor), in the amount of $194,460 for the Chumash Park ADA Path of Travel Improvements Project; NIB #24-01 B (Project). In addition, contingency funds in the amount of $19,446 (10%) were authorized at that time for a total not-toexceed contract limit amount of $213,906.
The scope of work consisted of mobilization/demobilization, removal and hauling of existing playground sand, concrete, asphalt, dirt, roots, and grass as necessary to construct concrete sidewalks and American with Disabilities Act Standards for Accessible Design (ADA) curb ramps. In addition, the work included removing and replacing existing benches with ADA compliant benches and installing wood fiber mulch within the playground area.
On February 14, 2025, staff requested to meet with Kimley-Horn and Associates (KHA), engineering design consultant, at the Project site for the following concerns:
a. elevation differences around one of the playgrounds areas. b. re-design of the ADA playground entrances to both play areas; and c. grading & elevations behind the newly installed prefabricated restroom facility.
These unanticipated site condition changes necessitated design modifications to meet ADA and playground safety compliance requirements.
Due to the design modifications and unanticipated site conditions, an additional scope of work was required for the Project, resulting in two (2) change orders for a total of $36,350, which exceeded the authorized contingency limit by $17,404. The total amount of CDBG funds appropriated for the Project is $277,817. Although the Project is fully funded by Community Development Block Grant (CDBG) Funds, City Council authorization of an additional $17,404 is required for increased contingency funding for the Project.
At the time of the Field Observation report, the Project experienced inclement weather (rain) and with the addition of the Change Orders, added an additional nine days to the Project for the Project's completion. The City also had a definite deadline for completion as the Ribbon Cutting Ceremony and reopening of Chumash Park was scheduled for Wednesday April 9, 2025.
Upon receipt of the Change Orders, staff instructed the Contractor to proceed with the newly identified scope of work, as soon as weather permitted, to meet the scheduled reopening of the park.
FISCAL IMPACT
As mentioned above, the approved contract amount including the 10% contingency totaled $213,906, which is funded through the Community Development Block Grant Fund (CDBG) Account #250-4610-6007.00. The total allotment from CDBG for the Chumash Park ADA Path of Travel Improvements Project is $277,817.
As such, there is no fiscal impact to the City's General Fund, as CDBG allotted $277,817 towards this Project.
RECOMMENDATION
Staff respectfully recommends the City Council authorize $17,404 of additional contingency funds for the Chumash Park ADA Path of Travel Improvements Project NIB #24-01 B, Community Development Block Grant No. 602577-22. 2 DATE:
TO:
FROM:
BY:
REPORT TO CITY COUNCIL
APRIL 23, 2025
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
NATHAN HAMBURGER, CITY MANAGER
CHARMAINE YAMBAO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: DISCUSSION OF CITY GATEWAY ENTRY MONUMENT DETAILS FOR
THE KANAN ROAD/AGOURA ROAD ULTIMATE INTERSECTION
IMPROVEMENTS PROJECT
This report seeks City Council feedback on conceptual design options for the City Gateway Entry Monument for the Kanan Road/Agoura Road Ultimate Intersection Improvements Project (Project).
On May 22, 2024, the City Council adopted the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, completing the CEQA compliance document for the Agoura Village Specific Plan (AVSP) update, which included Kanan Road/Agoura Road Signalized Intersection Improvement Project (Project) as a central element of its revisions. The Project was planned as a "gateway" between the City and the Santa Monica Mountains.
Included in the Project is the City Gateway Entry Monument, located on Kanan Road just north of Cornell Road. With the completion of the environmental analysis, the final steps for the Project will be approval of the Gateway Entry Monument conceptual design, which will be included as part of the final plans, specifications and estimates for construction.
As development of the AVSP progresses, construction of the Project becomes a higher priority, driving the completion of the final design of the Project as necessary.
At the October 27, 2021, City Council meeting, three design concepts for the City Gateway Entry Monument were presented to City Council. The monument's footprint and location were approved in order to complete the environmental document. Two of the three concepts were preferred by the City Council for revisiting design, placement, and message.
On February 4, 2025, the two preferred monument concepts from the October 2021 City Council meeting were brought to the Public Works Subcommittee (Subcommittee) for their feedback. The Subcommittee's feedback included preference for one of the two concepts, inclusion of indigenous rocks (lava rock) found in the Ladyface Mountain area as part of the monument, incorporation of the City's logo or oak leaf, suggested wording for the monument welcoming residents and visitors into the City, and the wording carved into the stone monument. The Subcommittee also proposed that only one gateway entry monument facing northbound vehicles on Kanan Road be considered.
Table A below provides a summary detail of each monument option (renderings attached) presented for City Council consideration. In Options 2 and 3 for the Northbound Gateway Entry Monument rendering, please make note that only one monument is shown for consideration as proposed by the Public Works Subcommittee. Additionally, it should be noted that a mature oak tree is shown in all the renderings for the Southbound Gateway Entry Monument. The plan proposes to plant a mature oak tree, should the opportunity to transplant one from a nearby development become available, or the largest boxed oak tree available from a nursery.
Table A: City Gateway Entry Monument Design Features
Gateway Entry Monument Option Proposed Features and Details Option 1
Option 2
Option 3
Northbound Entering the City of Agoura Hills
• "Welcome to the City of Agoura Hills" and
"Gateway to the Santa Monica Mountains"
on face of monument as vehicle
approaches
• Large Oak Leaf Relief recessed behind
the wording
• Lava rock
• Native and Climate Appropriate
Landscaping
• Ground lighting
• Southbound companion monument
• "City of Agoura Hills" and "Gateway to the
Santa Monica Mountains" on face of
monument as vehicle approaches
• Small Oak Leaf on the bottom right side of
wording
• Lava rock
• Native and Climate Appropriate
Landscaping
• Ground lighting
• No southbound companion monument
• "Welcome to the City of Agoura Hills" and
"Gateway to the Santa Monica Mountains"
on face of monument as vehicle
approaches
• Large Oak Leaf Relief recessed behind
the wordinq
2 Option 1
Option 2
Option 3
• Lava rock
• No Landscaping
• Ground lighting
• No southbound companion monument
Southbound Leaving the City of Agoura Hills
• "Entering the Santa Monica Mountains" on
face of monument as vehicle approaches
• Large Oak Leaf Relief recessed behind
the wording
• Native and Climate Appropriate
Landscaping
• Oak Tree
• Ground Lighting
• "Entering the Santa Monica Mountains" on
face of monument as vehicle approaches
• City Logo centered and under the wording
• Native and Climate Appropriate
Landscaping
• Oak Tree
• Ground Lighting
• "Entering the Santa Monica Mountains" on
face of monument as vehicle approaches
• Small Oak Leaf on bottom right of the
wording
• No Landscaping
• Oak Tree
• Ground Lighting
Staff will present the Project, monument concept with detailed options, and next steps to project construction. In addition, staff will seek final direction from the City Council on the monument design, whether a southbound (exit) monument is desired, and the message, in order to proceed with the final design and construction of the City Gateway Entry Monument.
FISCAL IMPACT
There is no additional impact to the Fiscal Year 2024-25 City Council Budget, as sufficient funding was appropriated in the Public Works Department's Street Improvements Account Number 018-46460-6309.00 to fund the design of the Project through Measure R.
3 RECOMMENDATION
Staff respectfully recommends the City Council provide feedback and final direction on the City Gateway Entry Monument conceptual design and direct staff to proceed with the final design of the Kanan Road/Agoura Road Ultimate Intersection Improvements Project.
Attachment: City Gateway Entry Monument Conceptual Design Options 4 NORTHBOUND ENTERING AGOURA HILLS
OPTION 1
Kimley>>>HornlMARCH 202s 1 of 7
NORTHBOUND ENTERING AGOURA HILLS
OPTION 2
Kimley>>>Horn I MARCH 202s 2of7
NORTHBOUND ENTERING AGOURA HILLS
OPTION 3
Kimley>>>HornlMARCH 202s 3 of 7
SOUTHBOUND LEAVING AGOURA HILLS
OPTION 1
Kimley>>>HornlMARCH 202s 4 of 7
SOUTHBOUND LEAVING AGOURA HILLS
OPTION 2
Kimley>>>HornlMARCH 202s 5 of?
SOUTHBOUND LEAVING AGOURA HILLS
OPTION 3
Kimley»>Horn I MARCH 202s 6 of7
IMAGERY
LIGHTING
Kimley,>>HornlMARcH 202s
MONUMENTATION
""' .un• • .,.,,,� .,.· ........ �.
...... # -,· ,- _ ....:..-- - -
VOLCANIC ROCK
PLANTING SCHEME
CALIFORNIA NATIVE TREES
7of7