AGENDA
REGULAR MEETING
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, June 25, 2025
6:00 p.m.
Please silence all cell phones and other electronic devices during the meeting.
ATTEND OR WATCH THE MEETING
For in-person attendance, Council Chamber doors will open to the public at 5:30 p.m. To watch the live stream or archive of this meeting on YouTube, enter “Agoura Hills City Council” and click on the date of the meeting. To watch the live stream or archive of this meeting on the City’s website, go to agourahillscity.org and click on the “Watch Meetings Online” button.
PUBLIC PARTICIPATION (PUBLIC COMMENT)
Option A: To provide public comments in-person in the Council Chambers Members of the public have an opportunity to attend the meeting in-person in the Council Chambers and speak or submit a written comment on any item listed on the Agenda. If you wish to speak, complete a Speaker’s Card for each item and submit to the City Clerk prior to the public comment portion of the item. Public testimony is limited to three (3) minutes per speaker; a speaker’s time may not be transferred to another speaker. Written public comments submitted at the meeting are not read aloud by the City Clerk.
Option B: To submit written public comments prior to the meeting Members of the public have an opportunity to submit written correspondence on any item listed on the Agenda. To ensure the City Council has the opportunity to review and/or consider information prior to the meeting, please identify the Agenda item number or topic in the email subject line and submit written public comments to: [email protected] on or before 4:00 p.m. on the meeting date. Public comments are not read into the record by the City Clerk.
Please note: any public comments received after the deadline may not be considered as part of the City Council’s deliberations nor entered into the official record. However, members of the public may participate by attending the meeting to submit or make their comments in-person.
CALL TO ORDER
LAND ACKNOWLEDGMENT
PLEDGE OF ALLEGIANCE
ROLL CALL Mayor Penny Sylvester
Mayor Pro Tem Jeremy Wolf
Councilmember Kate Anderson
Councilmember Chris Anstead
Councilmember Deborah Klein Lopez
City Council Regular Meeting Agenda
Wednesday, June 25, 2025
REPORT OF CLOSED SESSION
APPROVAL OF AGENDA
PRESENTATIONS
Business of the Month – Johnny Gyro Karate
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Reyes Adobe Days Update – Community Services Department Las Virgenes/Malibu Council of Governments Update
Santa Monica Mountains Conservancy Advisory Committee Update (City Council and Staff)
PUBLIC COMMENTS
(This section is reserved for persons wishing to address items not listed on the Agenda that are under the subject matter jurisdiction of the City Council. Please refer to “Public Participation” above for full details on how to speak or submit written public comments under this category.)
CONSENT CALENDAR
(Items on the Consent Calendar may be approved by a single motion and vote. Unless pulled by the City Council, there will be no separate discussion of these items. This section is reserved for persons wishing to address items on the Consent Calendar. Please refer to “Public Participation” above for full details on how to speak or submit written public comments under this category.)
1. Approve Minutes of the Special City Council Budget Workshop of June 11, 2025 STAFF REFERENCE: CITY CLERK RODRIGUES
2. Approve Minutes of the City Council Regular Meeting of June 11, 2025 STAFF REFERENCE: CITY CLERK RODRIGUES
3. Approve Demand Warrant Register No. 935
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
4. Approve Treasurer’s Report for March 2025
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
5. Approve First Amendment to Agreement for Contractor Services, with Brightview Landscape Services, Inc., Related to Citywide Landscape Maintenance Services STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO City Council Regular Meeting Agenda
Wednesday, June 25, 2025
CONSENT CALENDAR, continued –
6. Approve First Amendment to Agreement for Contractor Services, with BurnsPacific Construction, Inc., Related to Public Works Maintenance Services STAFF REFERENCES: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
DEPUTY DIRECTOR OF PUBLIC WORKS FISHER
7. Approve First Amendment to Agreement for Contractor Services, with Lanspeed, for Technology Services
STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
MANAGEMENT ANALYST VICTORIA
8. Approve Second Amendment to Agreement for Contractor Services, with Danish Environment, Inc., for Janitorial Services at the Agoura Hills Recreation and Event Center
STAFF REFERENCE: RECREATION MANAGER NEWKIRK
9. Approve Second Amendment to Agreement for Contractor Services, with Street Sweeping Corporation of America, Related to Street Sweeping Services STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
10. Approve Second Amendment to Agreement for Contractor Services, with West Coast Arborists, Inc., Related to Tree Maintenance Services STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
11. Approve Sixth Amendment to Agreement for Design Professional Consultant Services, with Kimley-Horn and Associates, Inc., for Term Extension for the Kanan Road/Agoura Road Ultimate Intersection Improvements Project STAFF REFERENCE: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
12. Approve Agreement for Contractor Services, with HdL Coren and Cone, Relating to Property Tax Consulting, Bond Reporting Services, and Audit Services STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
13. Approve Agreement for Contractor Services, with Hinderliter de Llamas and Associates, Relating to HdL Prime Business Licensing and Transient Occupancy Tax Software
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
City Council Regular Meeting Agenda
Wednesday, June 25, 2025
CONSENT CALENDAR, continued –
14. Approve Agreement for Contractor Services, with Pegasus Studios, for Audio/Visual Broadcasting Services
STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
MANAGEMENT ANALYST VICTORIA
15. Approve Agreement for Contractor Services, with Townsend Public Affairs, for State and Federal Advocacy and Grant Writing Services
STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
MANAGEMENT ANALYST VICTORIA
16. Approve Design Professional Consultant Services Agreement, with Willdan Engineering, for Professional Water Quality Services
STAFF REFERENCES: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
DEPUTY DIRECTOR OF PUBLIC WORKS FISHER
17. Adopt Resolution No. 25-2104; A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF AGOURA HILLS, CALIFORNIA, ADOPTING THE ANNUAL INVESTMENT POLICY FOR FISCAL YEAR 2025-26 AND DELEGATING
AUTHORITY TO THE CITY TREASURER TO INVEST AND REINVEST CITY FUNDS
STAFF REFERENCE: DIRECTOR OF FINANCE IBAÑEZ
18. Adopt Resolution No. 25-2105; A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF AGOURA HILLS, CALIFORNIA, AMENDING THE EMPLOYEE
HANDBOOK
STAFF REFERENCES: ASSISTANT CITY MANAGER ADEVA
HUMAN RESOURCES MANAGER BIRD
19. Adopt Resolution No. 25-2106; A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF AGOURA HILLS, CALIFORNIA, APPROVING THE FISCAL YEAR 2025-26 SB 1: ROAD REPAIR AND ACCOUNTABILITY ACT PROJECT LIST STAFF REFERENCES: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
DEPUTY DIRECTOR OF PUBLIC WORKS FISHER
20. Adopt Resolution No. 25-2107; A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF AGOURA HILLS, CALIFORNIA, SUPPORTING THE
DEVELOPMENT OF A SAFETY ACTION PLAN TO SUPPORT SUSTAINABLE
AND EQUITABLE TRANSPORTATION INITIATIVES AND AUTHORIZING
PARTICIPATION IN THE SAFE STREETS AND ROADS FOR ALL GRANT
PROGRAM
STAFF REFERENCES: DIRECTOR OF PUBLIC WORKS/CITY ENGINEER YAMBAO
DEPUTY CITY MANAGER CELAYA
City Council Regular Meeting Agenda
Wednesday, June 25, 2025
CONSENT CALENDAR, continued –
21. Adopt Ordinance No. 25-478; AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, AMENDING SECTION 2803 (MEETINGS) OF PART 1 (PLANNING COMMISSION) OF CHAPTER 8 (COMMISSIONS, DEPARTMENTS, AND BOARDS) OF ARTICLE II
(ADMINISTRATION) OF THE AGOURA HILLS MUNICIPAL CODE TO CHANGE THE PLANNING COMMISSION REGULAR MEETING TIME FROM 6:30 P.M. TO 6:00 P.M. AND MAKING A DETERMINATION OF EXEMPTION UNDER THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
STAFF REFERENCE: COMMUNITY DEVELOPMENT DIRECTOR THOMAS
(BUDGET) DISCUSSION / ACTION
(This section is reserved for persons wishing to address items listed under Discussion / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
22. Discussion to Consider Adoption of Resolution No. 25-2108; A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA,
AMENDING THE COMPENSATION PLAN BY SETTING SALARY RANGES FOR CITY EMPLOYEES TO INCLUDE A 3.1% COLA RATE INCREASE,
INCREASING THE EMPLOYER CONTRIBUTION TO HEALTHCARE
PREMIUMS FOR FULL-TIME EMPLOYEES, INCREASING THE CITY’S
MATCHING CONTRIBUTION TO THE DEFERRED COMPENSATION PLAN GENERAL AND EXECUTIVE EMPLOYEES, Resolution No. 25-2109; A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, RESCINDING RESOLUTION 22-2012 AND AMENDING THE
LIMIT ON THE CITY'S CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CalPERS) CONTRIBUTION AMOUNTS FOR CITY EMPLOYEES, Resolution No. 25-2110; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, INCREASING THE EMPLOYER
CONTRIBUTION TO HEALTHCARE PREMIUMS FOR COUNCILMEMBERS, Resolution No. 25-2111; A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AGOURA HILLS, CALIFORNIA, TO AMEND THE MISSION SQUARE RETIREMENT GOVERNMENTAL MONEY PURCHASE PLAN 401(a)
ADOPTION AGREEMENT, and Approve the Fifth Amendment to the City Manager’s Employment Agreement and the City Manager’s Performance Bonus STAFF REFERENCE: HUMAN RESOURCES MANAGER BIRD
City Council Regular Meeting Agenda
Wednesday, June 25, 2025
(BUDGET) PUBLIC HEARING
(This section is reserved for persons wishing to address items listed under Public Hearing. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
23. Conduct a Public Hearing to Consider the Adoption of Resolution No. 25-2112; A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, ESTABLISHING FISCAL YEAR 2025-26 APPROPRIATIONS LIMITATIONS and Resolution No. 25-2113; A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, ADOPTING THE ANNUAL BUDGET FOR FISCAL YEAR 2025-26, INCLUDING FISCAL YEAR 2026-27 APPROPRIATIONS, APPROVING THE ANNUAL BUDGET FOR FISCAL YEAR 2025-26, AND AUTHORIZING AMENDMENTS TO THE FISCAL YEAR 2024-25 ANNUAL BUDGET AND ADOPTING CITYWIDE GOALS FOR FISCAL YEARS 2025-26 AND 2026-27
STAFF REFERENCES: DIRECTOR OF FINANCE IBAÑEZ
FINANCE MANAGER CHO
ACCOUNTANT PALMER
ORDINANCE / ACTION
(This section is reserved for persons wishing to address items listed under Ordinance / Action. Please refer to “Public Participation” above for full details on how to submit written public comments or speak under this category.)
24. Waive Full Reading and Introduce Ordinance No. 25-479; AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA,
DESIGNATING FIRE HAZARD SEVERITY ZONES AND APPROVING A CEQA
EXEMPTION DETERMINATION
STAFF REFERENCE: BUILDING OFFICIAL QUACH
CITY COUNCIL, STAFF COMMENTS
ADJOURNMENT
The next Regular City Council Meeting will be held at 6:00 p.m., on Wednesday, July 9, 2025, in the Council Chambers of the Civic Center. The Civic Center is located at 30001 Ladyface Court, Agoura Hills, California.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City Council meeting or other services offered by the City of Agoura Hills, please contact the City Clerk’s Office at (818) 597-7300. Notification at least 48 hours prior to the meeting or time when services are needed will assist City staff in assuring that reasonable arrangements can be made to provide accessibility to the meeting.
Copies of staff reports or other written documentation, relating to each item of business described in this Agenda, are posted to the City’s website at agourahillscity.org and are on file in the office of City Clerk Kimberly M. Rodrigues, Agoura Hills City Hall, 30001 Ladyface Court, Agoura Hills, California, 91301.
City Council Regular Meeting Agenda
Wednesday, June 25, 2025
The telecast of the Wednesday, June 25, 2025, Regular City Council Meeting will be shown on Channel 10 for Time Warner Cable subscribers, Channel 3 for Charter subscribers, and Channel 99 for AT&T U-Verse subscribers, at a later date, and run daily until the next regularly scheduled City Council meeting. The broadcast schedule is as follows: M-10a m; T-3pm; W-10am; Th-7pm; F-10am; S-3pm; and Su-7pm.
MINUTES
BUDGET WORKSHOP
SPECIAL MEETING OF THE AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, June 11, 2025
4:00 p.m.
The City Council Budget Workshop was called to order at 4:00 p.m. by Mayor Sylvester.
The Pledge of Allegiance was led by Recreation Manager Nick Newkirk.
Present were: Mayor Penny Sylvester, Mayor Pro Tem Jeremy Wolf, Councilmember Kate Anstead, Councilmember Chris Anstead, and Councilmember Deborah Klein Lopez.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Executive Assistant Michele Hubbs, Director of Community Development Denice Thomas, Principal Planner Robby Nesovic, Building Official Lukas Quach, Director of Public Works/City Engineer Charmaine Yambao, Deputy
Director of Public Works Director Kelly Fisher, Director of Finance Diego Ibañez, Finance Manager Brenda Cho,
Accountant Leah Palmer, Director of Community Services Amy Brink, Recreation Manager Nick Newkirk, Management Analyst Stephanie Pozos, and City Clerk Kimberly M. Rodrigues.
APPROVAL OF AGENDA
ACTION: Councilmember Klein Lopez moved to approve the Agenda, as presented. Councilmember Anstead seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Sylvester, Mayor Pro Tem Wolf, and
Councilmembers Anderson, Anstead, and Klein Lopez.
NOES: None.
ABSTAIN: None.
ABSENT: None.
DISCUSSION / ACTION
1. Discussion of Proposed Biennial Budget for Fiscal Years 2025-26 and 2026-27 The following person(s) spoke:
Carolyn Trocino, Agoura Hills, representing the Old Agoura Homeowners City Council Special Meeting Minutes
Budget Workshop
Wednesday, June 11, 2025
Cyrena Nouzille, Agoura Hills, representing the Old Agoura Homeowners Danielle Borja, representing the Greater Conejo Valley Chamber of Commerce Upon discussion of the Proposed Biennial Budget for Fiscal Years 2025-26 and 2026-27, the City Council provided feedback to staff.
There was Council consensus (Mayor Sylvester, Mayor Pro Tem Wolf, Councilmembers Anderson, Anstead and Klein Lopez) to include $5,000 in the General Fund budget to support the events sponsored by the Greater Conejo Valley Chamber of Commerce and $3,000 in the Special Events budget for the Topanga Banjo Fiddle Contest and Folk Festival.
The City Council requested amendments to the Community Outreach Grants Program, as follows:
• Increase the grant for Cougar Conservancy from $750 to $1,395.15 • Increase the grant for Malibu Search and Rescue from $1,000 to $2,000 • Increase the grant for Many Mansions from $2,000 to $2,500 ACTION: Councilmember Klein Lopez moved to approve the amendments.
Councilmember Anderson seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Sylvester, Mayor Pro Tem Wolf, and
Councilmembers Anderson, Anstead, and Klein Lopez.
NOES: None.
ABSTAIN: None.
ABSENT: None.
By unanimous consensus, the City Council (Mayor Sylvester, Mayor Pro Tem Wolf, Councilmembers Anderson, Anstead and Klein Lopez) approved the proposed budget for final preparation including the transfers to the General Fund and Special Events budgets, along with the Community Outreach Grants Program amendments.
CITY COUNCIL, STAFF COMMENTS
There were no comments.
ADJOURNMENT
At 4:42 p.m., Mayor Sylvester adjourned the meeting.
City Council Special Meeting Minutes
Budget Workshop
Wednesday, June 11, 2025
Kimberly M. Rodrigues, MPPA, MMC
City Clerk
MINUTES
REGULAR MEETING
AGOURA HILLS CITY COUNCIL
Civic Center – Council Chambers
30001 Ladyface Court, Agoura Hills, California 91301
Wednesday, June 11, 2025
6:00 p.m.
The City Council meeting was called to order at 6:00 p.m. by Mayor Sylvester.
Mayor Sylvester announced the Land Acknowledgement.
The Pledge of Allegiance was led by Principal Planner Robby Nesovic.
Present were: Mayor Penny Sylvester, Mayor Pro Tem Jeremy Wolf, Councilmember Kate Anderson, Councilmember Chris
Anstead, and Councilmember Deborah Klein Lopez.
Also Present were: City Manager Nathan Hamburger, City Attorney Candice K.
Lee, Assistant City Manager Ramiro Adeva, Deputy City
Manager Louis Celaya, Human Resources Manager Celeste
Bird, Executive Assistant Michele Hubbs, Community
Development Director Denice Thomas, Principal Planner
Robby Nesovic, Director of Public Works/City Engineer
Charmaine Yambao, Director of Finance Diego Ibañez, Director of Community Services Amy Brink, and City Clerk Kimberly M.
Rodrigues.
REPORT OF CLOSED SESSION
City Attorney Lee reported on the Closed Session item pursuant to Government Code Section 54957. Direction was given to staff; no reportable action was taken.
APPROVAL OF AGENDA
ACTION: Mayor Pro Tem Wolf moved to approve the Agenda, as presented.
Councilmember Anstead seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Sylvester, Mayor Pro Tem Wolf, and
Councilmembers Anderson, Anstead, and Klein Lopez.
NOES: None.
ABSTAIN: None.
ABSENT: None.
City Council Regular Meeting Minutes
Wednesday, June 11, 2025
PRESENTATIONS
There were no presentations.
INTERGOVERNMENTAL, SPECIAL PURPOSE COMMITTEE, & DEPARTMENTAL
REPORTS
Councilmember Klein Lopez provided a Clean Power Alliance (CPA) Update.
Councilmember Anderson spoke about the success of the new farmers market in Agoura Hills (Ladyface Marketplace).
PUBLIC COMMENTS
The following person(s) spoke:
Jennifer, Agoura Hills
CONSENT CALENDAR
There were no public comments.
ACTION: Councilmember Anderson moved to approve Consent Calendar Item Nos. 1-6, as presented. Councilmember Klein Lopez seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Sylvester, Mayor Pro Tem Wolf, and
Councilmembers Anderson, Anstead, and Klein Lopez.
NOES: None.
ABSTAIN: None.
ABSENT: None.
1. Approve Minutes of the City Council Regular Meeting of May 28, 2025
2. Approve Demand Warrant Register No. 934
3. Approve Award of Contract, for Fiscal Year 2025-26 Annual Concrete Repair Project; NIB 25-03, to JT Construction Groups, Inc.
4. Approve Second Amendment to Agreement for Design Professional Consultant Services, with m6 Consulting, Inc., for Construction Engineering Services Related to the Ladyface Greenway Project
5. Approve Agreement for Contractor Services, with Solid Waste Solutions, Inc., for Ongoing 2025-26 Recycling and Solid Waste Program Consulting Services
6. Adopt Resolution No. 25-2103; A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF AGOURA HILLS, CALIFORNIA, TERMINATING THE
EMERGENCY ACTION REQUIRING EMERGENCY ROOF REPAIR TO BE
City Council Regular Meeting Minutes
Wednesday, June 11, 2025
PERFORMED AT THE AGOURA HILLS CIVIC CENTER AND RESOLUTION NO. 25-2099
PUBLIC HEARING
7. Conduct a Public Hearing on Vacancies, Recruitment, and Retention Efforts Relating to Assembly Bill 2561
Following presentation of the staff report, Mayor Sylvester opened the Public Hearing at 6:12 p.m.
Following a question-and-answer period of staff, Mayor Sylvester opened the floor for public comments.
There being no public comments or further questions, Mayor Sylvester closed the Public Hearing at 6:17 p.m.
Feedback was provided to staff; no formal action was required by the City Council.
PUBLIC HEARING / ORDINANCE
8. Conduct a Public Hearing, Waive Full Reading, and Introduce Ordinance No. 25- 478; AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF AGOURA HILLS, CALIFORNIA, AMENDING SECTION 2803 (MEETINGS) OF PART 1 (PLANNING COMMISSION) OF CHAPTER 8 (COMMISSIONS, DEPARTMENTS,
AND BOARDS) OF ARTICLE II (ADMINISTRATION) OF THE AGOURA HILLS
MUNICIPAL CODE TO CHANGE THE PLANNING COMMISSION REGULAR MEETING TIME FROM 6:30 P.M. TO 6:00 P.M. AND MAKING A
DETERMINATION OF EXEMPTION UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
Following presentation of the staff report, Mayor Sylvester opened the Public Hearing at 6:19 p.m.
There being no questions of staff, Mayor Sylvester opened the floor for public comments.
There being no public comments or further questions, Mayor Sylvester closed the Public Hearing at 6:21 p.m.
Following deliberations, Mayor Sylvester called for a motion and second to approve the staff recommendation to adopt Resolution No. 25-2101.
ACTION: Councilmember Anderson moved to approve the staff recommendation. Councilmember Anstead seconded. The motion carried 5-0, by the following roll call vote:
AYES: Mayor Sylvester, Mayor Pro Tem Wolf, and
Councilmembers Anderson, Anstead, and Klein Lopez.
City Council Regular Meeting Minutes
Wednesday, June 11, 2025
NOES: None.
ABSTAIN: None.
ABSENT: None.
CITY COUNCIL, STAFF COMMENTS
Director of Community Services Brink announced the first Summer Concert in the Park, featuring Mirage, is set for this Sunday to kick off summer; the Summer Beach Bus will begin service on Monday, the first Movie in the Park event, featuring Moana, is scheduled for June 21, encouraged everyone to visit the City’s website and social media for event details, and extended warm wishes for a Happy Father’s Day.
Councilmember Klein Lopez reported attending an official ribbon-cutting for the HAWK (High-Intensity Activated Crosswalk Beacon) across from Reyes Adobe Park, noted that public information would be distributed regarding the meaning of the various flashing lights, and thanked staff for the installation.
Mayor Pro Tem Wolf reported attending two ribbon-cutting events last week: one for a new bridge in Chesebro National Park that is ADA-compliant and will help connect the trails; and, another for the grand opening of the new farmers market (Ladyface Marketplace).
Councilmember Anderson highlighted the Pride flag flying at City Hall and mentioned she shared with Supervisor Horvath that it was displayed for the second consecutive year.
Mayor Sylvester thanked Mayor Pro Tem Wolf for presiding over the last meeting and wished all fathers a Happy Father’s Day.
ADJOURNMENT
At 6:27 p.m., Mayor Sylvester announced the next Regular City Council Meeting would be held at 6:00 p.m., on Wednesday, June 25, 2025, in the Council Chambers of the Civic Center and adjourned the meeting.
Kimberly M. Rodrigues, MPPA, MMC
City Clerk
DATE:
TO:
FROM:
BY:
REPORT TO CITY COUNCIL
JUNE 25, 2025
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
NATHAN HAMBURGER, CITY MANAGER
RAMIRO ADEVA, ASSISTANT CITY MANAGER
AMBER VICTORIA, MANAGEMENT ANALYST
SUBJECT: APPROVE FIRST AMENDMENT TO AGREEMENT FOR CONTRACTOR
SERVICES WITH LANSPEED FOR INFORMATION TECHNOLOGY
SERVICES
The City currently contracts with Lanspeed, to provide information technology services to the City. The City Council approved a three-year contract with Lanspeed in June 2022.
The current contract is scheduled to terminate on June 30, 2025. Under the existing agreement, there is an option to extend the agreement for an additional two-year term, at the same current rates. City Staff and Lanspeed have discussed the optional extension and are in agreement to extend the current contract.
Lanspeed has been providing information technology services to the City for the past ten years. The City's service has been reliable, and Lanspeed staff has provided considerable expertise in upgrading and maintaining our system and security. Lanspeed maintains software on the City servers that protects against malware, ransomware, and viruses, and has provided staff training both in-person and on-line to educate employees about virtual threats. Staff has been pleased with the work performed by Lanspeed in the past and is confident that the firm will continue to provide high quality services.
The amendment will extend the current agreement until June 30, 2027, and allow City staff to discuss future agreement terms and rates with Lanspeed for continued services in preparation for the next two-year Fiscal Year Budget 2027-28 and 2028-29.
Should the City Council approve the amendment, Lanspeed will continue information technology services for the City. The first amendment to the agreement has been reviewed and approved as to form by the City Attorney.
FISCAL IMPACT
The fiscal impact of ($153,333/year) is included in the Fiscal Year Budget 2025-26 and 2026-27 in the 010-4195-552000 (Automated Office Systems/Contractor Services).
RECOMMENDATION
Staff respectfully recommends the City Council approve the first amendment to agreement for contractor services with Lanspeed for technology services.
Attachment: First Amendment to Agreement for Contractor Services 2 Docusign Envelope ID: D5C974CF-E301-4FFD-AF9F-C5CC59128044
FIRST AMENDMENT TO AGREEMENT FOR CONTRACTOR SERVICES
WITH THE CITY OF AGOURA HILLS
NAME OF CONTRACTOR:
RESPONSIBLE PRINCIPAL OF CONTRACTOR:
CONTRACTOR'S ADDRESS:
CITY'S ADDRESS:
PREPARED BY:
COMMENCEMENT DATE:
TERMINATION DATE:
CONSIDERATION:
A0130-CCMYR-2025AMD
Lanspeed
Attn: Toby Kruse
597 Avenue of the Flags, Ste 103
Buellton, CA 93427
City of Agoura Hills
30001 Ladyface Court
Agoura Hills, CA 91301
Attn: City Manager
Amber Victoria
July 1, 2025
June 30, 2027
Amendment Amount: $306,666
Total Contract Price: $766,666
Not to Exceed: $153,333/yr
Docusign Envelope ID: D5C974CF-E301-4FFD-AF9F-C5CC59128D44
FIRST AMENDMENT TO AGREEMENT BETWEEN
CITY OF AGOURA HILLS AND LANSPEED
THIS FIRST AMENDMENT is made and entered into as of June 25, 2025, by and between the City of Agoura Hills, a municipal corporation (hereinafter referred to as "City"), and Lanspeed, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
a. On June 21, 2022, the City and Contractor entered into that certain Agreement entitled "Agreement for Consultant Services," in the amount of Four Hundred Sixty Thousand Dollars and Zero Cents ($460,000).
b. The parties now desire to extend the term of the agreement to June 30, 2027, increase the payment in the amount of Three Hundred and Six Thousand, Six Hundred and Sixty-Six Dollars and Zero Cents ($306,666), increasing the total contract amount to Seven Hundred Sixty Six Thousand, Six Hundred Sixty-Six Dollars and Zero Cents ($766,666), and to amend the Agreement as set forth in this Amendment.
2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows:
"This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2027, unless sooner terminated pursuant to the provisions of this Agreement."
3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows:
"The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks.
Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Three Hundred and Six Thousand, Six Hundred Sixty-Six Dollars and Zero Cents ($306,666), for the 2-year term extension of the agreement for a total Agreement amount of Seven Hundred Sixty-Six Thousand, Six Hundred and Sixty-Six Dollars and Zero Cents ($766,666)."
4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 A0130-CCMYR-2025AMD
Docusign Envelope ID: 05C974CF-E301-4FFD-AF9F-C5CC59128044 IN WITNESS WHEREOF, the parties hereto have caused this FIRST Amendment to Agreement to be executed the day and year first above written.
CITY OF AGOURA HILLS
Penny Sylvester,
Mayor
ATTEST:
Kimberly M. Rodrigues, MMC
City Clerk
Date Approved by City Council: __
APPROVED AS TO FORM:
Candice K. Lee,
City Attorney
A0130-CCMYR-2025AMD
CONTRACTOR
Lanspeed
597 Avenue of the Flags, Suite 103
Buellton, CA 93427
Toby Kruse
805-682-9981
[email protected]
By: [7 baFboaA§s�
T Kruse Print Name: _· _________ _
Title: CEO
I, Signed by:
By: ----+�-N-�o-1!-��-F�-44-2""-__ -----
Print Name: Natalie Metz ----------
Title: People Manager
[Signatures of Two Corporate Officers Required:
3 DATE:
TO:
FROM:
BY:
REPORT TO CITY COUNCIL
JUNE 25, 2025
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
NATHAN HAMBURGER, CITY MANAGER
CHARMAINE YAMBAO, DIRECTOR OF PUBLIC WORKS/CITY
ENGINEER
SUBJECT: REQUEST FOR APPROVAL OF SECOND AMENDMENT TO THE
AGREEMENT FOR CONTRACTOR SERVICES WITH WEST COAST
ARBORISTS, INC., RELATED TO TREE MAINTENANCE SERVICES
Since 2011, West Coast Arborists, Inc. (West Coast) has provided the City with tree trimming services. Specifically, their contract scope of work includes, but is not limited to:
• Tree pruning
• Tree and stump removal
• Tree planting
• Emergency response
• Updating the City's tree inventory.
On May 12, 2021, the City Council authorized the contract award to West Coast, which allowed for three years of guaranteed work, with the option of two additional one-year extensions, for a total of five years.
As with all agreement extensions, the contractor is entitled to a cost increase based on the California Consumer Price Index (CPI). West Coast has requested a cost increase of 3.4% based on the CPI for the Los Angeles-Long Beach-Anaheim region "All Urban Consumer's" percentage.
If approved, the amendment would reflect current rates that account for all items typically included in contractor calculations of fully-burdened rates (ie: current prevailing hourly wage rates pursuant to the provisions of Section 1773 of the Labor Code for the State of California, costs of coverage for multiple insurance policies, and standard company mark-up percentage).
Based on the exceptional services being provided by West Coast, staff feels it is in the best interest of the City to approve the second amendment, which would be the last extension of the contract The second amendment would commence on July 1, 2025, and terminate on June 30, 2026.
The proposed amendment has been reviewed by the City Attorney and approved as to form.
FISCAL IMPACT
As with the original agreement, the proposed amendment contains a not-to-exceed amount of $120,000. The proposed Fiscal Year 2025-26 Budget has sufficient funding appropriated in the Public Works Department's Special Services Account (010-4505- 5520.03), Street Tree Maintenance Account (020-4520-5520.23), and Tree Maintenance in Parks Account (010-4450-5520.95).
RECOMMENDATION
Staff respectfully recommends the City Council approve the Second Amendment to the Agreement for Contractor Services with West Coast Arborists, Inc., related to tree maintenance services.
Attachment: Second Amendment to Agreement for Contractor Services 2 SECOND AMENDMENT TO AGREEMENT FOR CONTRACTOR SERVICES
WITH THE CITY OF AGOURA HILLS
NAME OF CONTRACTOR:
RESPONSIBLE PRINCIPAL OF CONTRACTOR:
CONTRACTOR'S ADDRESS:
CITY'S ADDRESS:
PREPARED BY:
COMMENCEMENT DATE:
TERMINATION DATE:
CONSIDERATION:
A0130-CCMYR-2025AMD
West Coast Arborist
Attn: Patrick Mahoney
2200 E. Via Burton
Anaheim, CA 92806
City of Agoura Hills
30001 Ladyface Court
Agoura Hills, CA 91301
Attn: City Manager
Brian E. Woodworth
July 1, 2025
June 30, 2026
Amendment Amount:
$120,000.00
Total Contract Price
Not to Exceed: $600,000.00
SECOND AMENDMENT TO AGREEMENT BETWEEN
CITY OF AGOURA HILLS AND WEST COAST ARBORIST
Professional Tree Trimming Maintenance Services
THIS SECOND AMENDMENT is made and entered into as of July 1, 2025 by and between the City of Agoura Hills, a municipal corporation (hereinafter referred to as "City"), and West Coast Arborist, Inc. (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
a. On July 1, 2021 the City and Contractor entered into that certain Agreement entitled "Agreement for Contractor Services," in the amount of Three Hundred Sixty Thousand Dollars and Zero Cents ($360,000.00).
b. On June 26, 2024, the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for Contractor Services," to extend the term of the agreement to June 30, 2025 and increase the payment in the amount of One Hundred Twenty Thousand Dollars and Zero Cents ($120,000.00), and to increase the total contract amount of Four Hundred Eighty Thousand Dollars and Zero Cents ($480,000.00).
c. The parties now desire to extend the term of the agreement to June 30, 2026 and increase the payment in the amount of One Hundred Twenty Thousand Dollars and Zero Cents ($120,000.00), increase the total contract price to Six Hundred Thousand Dollars and Zero Cnets ($600,000.00), and to amend the Agreement as set forth in this Amendment.
2. follows:
Section 1 of the Agreement entitled "TERM" is hereby amended to read as "This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2026 unless sooner terminated pursuant to the provisions of this Agreement."
3. Section 5 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows:
"The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks.
Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The Second Amendment amount shall not exceed One Hundred Twenty Thousand Dollars and Zero Cents ($120,000.00), for Tree Trimming Maintenance Services for a total Agreement amount of Six Hundred Thousand Dollars and Zero Cents ($600,000.00)."
2 A0130-CCMYR-2025AMD
4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full.
5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Second Amendment to Agreement to be executed the day and year first above written.
CITY OF AGOURA HILLS
Penny Sylvester,
Mayor
ATTEST:
Kimberly M. Rodrigues, MMC
City Clerk
Date Approved by City Council: __
APPROVED AS TO FORM:
Candice K. Lee,
City Attorney
A0130-CCMYR-2025AMD
CONTRACTOR
Print Name: Patrick Mahoney
:::e=�-
PrintNam� �
Title: Secretary
[Signatures of Two Corporate Officers Required'
ATTACHMENT A
Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor.
4 A0130-CCMYR-2025AMD
CITY OF AGOURA HILLS
Schedule of Compensation for Year 2025 - 2026
Tree Maintenance Services performed by WCA, Inc.
Item Description
'Grid Tree Pruning
2 Service Request Tree Pruning 0-6 DSH
3 Service Request Tree Pruning 7-16 DSH
4 Service Request Tree Pruning 17-24 DSH
5 Service RequestTree Pruning 25-36 DSH
6 Service Request Tree Pruning 37+ DSH
7 Coco Palm Pruning
8 Washingtonia Palm Pruning
9 C.I. Date Palm Pruning
10 Tree & Stump Removal
11 Tree Only Removal
12 Stump Only Removal
13 Plant 15 Gallon Tree w/o RB
14 Plant 15 Gallon Tree w/ RB
15 Plant 24" Box Tree w/o RB
16 Plant 24" Box Tree w/ RB
17 Watering - per tree
18 Watering - per day
19 GPS Tree Inventory
20 Tree Master Plan
21 Arborist Services
22 Specialty Equipment Rental
23 Crew Rental - per man
24 Emergency Crew Rental - per man
25 95-foot Aerial Tower
26 Crane
27 Roll-off Truck with Loader
Unit Proposed Prices
Each $95.25
Each $77.05
Each $141.25
Each $194.75
Each $301.75
Each $408.80
Each $55.65
Each $87.75
Each $160.55
Inch $42.80
Inch $32.10
Inch $18.20
Each $184.05
Each $205.45
Each $398.10
Each $419.50
Each $12.80
Day $836.85
Each $4.30
Each $2.10
Man Hour $151.95
Hour $196.95
Man Hour $98.45
Man Hour $141.25
Hour $196.95
Hour $196.95
Hour $196.95
The proposed rates include a 3.4% adjustment, reflecting changes in the Consumer Price Index for the LA-Long Beach-Anaheim region over the past 12 months. If approved, the new rates will take effect on July 1, 2025 A0130-CCMYR-202SAMD
DATE: JUNE 25, 2025
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: NATHAN HAMBURGER, CITY MANAGER
BY: CHARMAINE YAMBAO, DIRECTOR OF PUBLIC WORKS/ CITY ENGINEER SUBJECT: REQUEST FOR APPROVAL OF SIXTH AMENDMENT TO AGREEMENT
FOR DESIGN PROFESSIONAL CONSULTANT SERVICES WITH
KIMLEY-HORN AND ASSOCIATES, INC., FOR TERM EXTENSION FOR
THE KANAN ROAD/AGOURA ROAD ULTIMATE INTERSECTION
IMPROVEMENTS PROJECT
This report seeks City Council approval of a sixth amendment to the contract with KimleyHorn and Associates, Inc., (KHA) for a term extension for the Kanan Road/Agoura Road Ultimate Intersection Improvements Project (Project).
KHA is currently under contract to complete the design improvements of the intersection, coordinate aesthetic elements from the Agoura Village Specific Plan (AVSP) and provide the California Environmental Quality Act (CEQA) analysis for the Project and the AVSP update, which included the Project as a central element of its revisions. The new signalized intersection design was planned as a "gateway" between the City and the Santa Monica Mountains.
On May 22, 2024, the City Council adopted the Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, completing the CEQA compliance documentation for the Project.
With the completion of the environmental analysis, the final steps for the design of the Project included approval of the Gateway Entry Monument conceptual design, which are part of the final plans, specifications and estimates for construction of the Project. On May 14, 2025, the City Council provided feedback and final direction on the City Gateway Entry Monument design and directed staff to proceed with the final design of the Project.
There is an executed Memorandum of Understanding (MOU) between the City and Los Angeles County Metropolitan Transportation Authority (Metro) to fund the design of the Project through Measure R. Additional Measure M funds have been approved and appropriated by Metro for the final design, right-of-way and construction of the Project.
The amendment to the MOU is currently under review and process with Metro. Staff anticipates execution of the MOU amendment to be finalized before the end of this calendar year.
To complete the final design package for construction, KHA has requested additional compensation for increased design engineering services for final plans, specifications, and estimates, which includes final design of the City Gateway Entry Monument, and costs for right-of-way documentation and coordination services. The additional costs for these services exceed the City 's current MOU with Metro. Staff expect to return to the City Council to request approval of a seventh (7th) amendment to the agreement for additional compensation in the amount of $119,200, once the amendment MOU with Metro is completed.
The scope of work and all other terms and conditions of the Agreement are not expected to change and remain the same as previously approved.
The amendment has been reviewed by the City Attorney and approved as to form.
FISCAL IMPACT
Sufficient funding was appropriated in the Fiscal Year 2025-26 City Council Budget for the Public Works Department's Street Improvements account number 018-46460- 6309.00 to fund the design of the Project through Measure R.
RECOMMENDATION
Staff respectfully recommends the City Council:
1. Approve Sixth Amendment to the Agreement for Design Professional Consultant Services with Kimley-Horn and Associates, Inc.; and
2. Authorize the Mayor to sign the amendment to the agreement on behalf of the City Council.
Attachment: Sixth Amendment to Agreement for Design Professional Consultant Services 2 SIXTH AMENDMENT TO AGREEMENT FOR DESIGN PROFESSIONAL
CONSULTANT SERVICES WITH THE CITY OF AGOURA HILLS
NAME OF CONSUL TANT:
RESPONSIBLE PRINCIPAL OF CONSUL TANT:
CONSULTANT'S ADDRESS:
CITY'S ADDRESS:
PREPARED BY:
COMMENCEMENT DATE:
TERMINATION DATE:
CONSIDERATION:
A0130-CCMYR-2025AMD
Kimley-Horn and Associates, Inc.
Attn: Sri Chakravarthy, P.E., T.E.
660 S. Figueroa Street, Ste 2050
Los Angeles, CA 90017
City of Agoura Hills
30001 Ladyface Court
Agoura Hills, CA 91301
Attn: City Manager
Charmaine Yambao
July 1, 2025
June 30, 2026
Amendment Amount: $0.00
Total Contract Price
Not to Exceed: $ 1,037,585.00/yr
SIXTH AMENDMENT TO AGREEMENT BETWEEN
CITY OF AGOURA HILLS AND KIMLEY-HORN AND ASSOCIATES, INC.
Kanan Road/Agoura Road Ultimate Intersection Improvements Project THIS SIXTH AMENDMENT is made and entered into as of June 30, 2025 by and between the City of Agoura Hills, a municipal corporation (hereinafter referred to as "City"), and Kimley-Horn and Associates, Inc., a Corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
a. On February 11, 2015, the City and Consultant entered into that certain Agreement entitled "Agreement for Design Professional Consultant Services between the City of Agoura Hills and Kimley-Horn and Associates, Inc.", in the amount of Two Hundred Ninety-Nine Thousand Nine Hundred Eighty-Six Dollars and Zero Cents ($299,986.00).
b. On October 28, 2020, the City and Consultant entered into the First Amendment to that certain Agreement entitled "Agreement for Design Professional Consultant Services between the City of Agoura Hills and Kimley-Horn and Associates, Inc." to add additional design services, extend the term of the agreement to June 30, 2022, and increase the payment in the amount of Four Hundred Sixty-Five Thousand One Hundred Seventy-Nine Dollars and Zero Cents ($465,179.00). c. On September 8, 2021, the City and Consultant entered into the Second Amendment to that certain Agreement entitled "Agreement for Design Professional Consultant Services between the City of Agoura Hills and Kimley-Horn and Associates, Inc." to add scope of work and increase the payment in the amount of Two Hundred Seven Thousand Two Hundred Dollars and Zero Cents ($207,200.00). d. On January 25, 2023, the City and Consultant entered into the Third Amendment to that certain Agreement entitled "Agreement for Design Professional Consultant Services between the City of Agoura Hills and Kimley-Horn and Associates, Inc." to add scope of work, extend the term of the agreement to June 30, 2024, increase the payment in the amount of Sixty-Five Hundred Two Hundred Twenty Dollars and Zero Cents ($65,220.00).
e. On April 26, 2023, the City and Consultant entered into the Fourth Amendment to that certain Agreement entitled "Agreement for Design Professional Consultant Services between the City of Agoura Hills and Kimley-Horn and Associates, Inc." to add scope of work, and increase the payment in the amount of Fifty Thousand Two Hundred Dollars and Zero Cents ($50,200.00).
f. On July 10, 2024, the City and Consultant entered into the Fifth Amendment to that certain Agreement entitled "Agreement for Design Professional Consultant Services between the City of Agoura Hills and Kimley-Horn and Associates, Inc." to extend the term of the agreement to June 30, 2025.
A0130-CCMYR-2025AMD
g. The parties now desire to extend the term of the agreement to June 30, 2026, and to amend the Agreement as set forth in this Amendment.
2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows:
"This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2026 unless sooner terminated pursuant to the provisions of this Agreement."
3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this SIXTH Amendment to Agreement to be executed the day and year first above written.
A0130-CCMYR-2025AMD
Docusign Envelope ID: 841 D07C6-F427-4EA2-AD85-C5BB04BBD230
CITY OF AGOURA HILLS
Penny Sylvester,
Mayor
ATTEST:
Kimberly M. Rodrigues, MMC
City Clerk
Date Approved by City Council: __ _
APPROVED AS TO FORM:
Candice K. Lee,
City Attorney
A0130-CCMYR-2025AMD
CONSULTANT
Kimley-Horn and Associates, Inc.
660 S. Figueroa Street, Suite 2050
Los Angeles, CA 90017
Sri Chakravarthy, Vice President
213-261-4037
::kanth.chakrav"Gr��m
Print Name: Sri Chakravarthy
Title: Sr. Vice P
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Q&Bt/ P.E. 73629
{,�JJ,¥'1"- f' bV'llM-S(c_ By: 230C9?545C?4FF
Print Name: Laura Forinash
Title: Asst. Secretary I P.E. 93146
[Signatures of Two Corporate Officers Required:
EXHIBIT A
TASKS TO BE PERFORMED
The specific elements (scope of work) of this service include:
• Continuously monitor funding opportunities for City projects. • Provide the City with updated information on upcoming funding opportunities and assist with grant processes.
• Build and strengthen relevant professional relationships • Leverage relationships for strategic advocacy planning • Coordinate advocacy trips Identify, analyze, and monitor legislation • Craft testimony and position Letters
• Draft bill language
• Prepare and file Lobbying Disclosure Reports
• Identify, research, monitor, and assist in securing grant funding opportunities • Comprehensive follow-up on unsuccessful grant applications • Serve as a liaison for the City with State & Federal Legislators This contract includes all reasonable business and travel expenses
EXHIBIT B
PAYMENT RATES AND SCHEDULE
The schedule is as follows:
July 1, 2025
August 1, 2025
September 1, 2025
October 1, 2025
November 1, 2025
December 1, 2025
January 1, 2026
February 1, 2026
March 1, 2026
April 1, 2026
May 1, 2026
June 1, 2026
July 1, 2026
August 1, 2026
September 1, 2026
October 1, 2026
November 1, 2026
December 1, 2026
January 1, 2027
February 1, 2027
March 1, 2027
April 1, 2027
May 1, 2027
June 1, 2027
DATE: JUNE 25, 2025
REPORT TO CITY COUNCIL
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: RAMIRO ADEVA, ASSISTANT CITY MANAGER
BY: CELESTE BIRD, HUMAN RESOURCES MANAGER
SUBJECT: ADOPT RESOLUTION NO. 25-2108 AMENDING THE COMPENSATION
PLAN BY SETTING THE SALARY RANGES FOR CITY EMPLOYEES TO INCLUDE A 3.1% COLA RATE INCREASE, INCREASING THE
EMPLOYER CONTRIBUTION TO HEALTHCARE PREMIUMS FOR
FULL-TIME EMPLOYEES, INCREASING THE CITY'S MATCHING
CONTRIBUTION TO THE DEFERRED COMPENSATION PLAN FOR
GENERAL AND EXECUTIVE EMPLOYEES;
RESCIND RESOLUTION NO. 22-2012 AND ADOPT RESOLUTION 25- 2109 AMENDING THE LIMIT ON THE CITY'S CALIFORNIA PUBLIC
EMPLOYEES' RETIREMENT SYSTEMS (CALPERS) CONTRIBUTION
AMOUNTS FOR CITY EMPLOYEES;
ADOPT RESOLUTION NO. 25-2010 INCREASING THE EMPLOYER
CONTRIBUTION TO HEALTHCARE PREMIUMS FOR
COUNCILMEMBERS;
ADOPT RESOLUTION NO. 25:2011 AMENDING THE MISSION SQUARE RETIREMENT GOVERNMENTAL MONEY PURCHASE PLAN 401(a)
ADOPTION AGREEMENT;
AND APPROVE THE FIFTH AMENDMENT TO THE CITY MANAGER'S
EMPLOYMENT AGREEMENT AND THE CITY MANAGER'S
PERFORMANCE BONUS
The City follows the practice of meeting and consulting with City employees on matters such as working conditions, classifications, and compensation, including salaries and benefits. Providing competitive salaries and benefits relative to other employers in the area and the professional field is a means to retain high-performing employees. As a result of the Fiscal Year 2025-26 and Fiscal Year 2026-27 consultation sessions with the City employees, the City has agreed to a two-year compensation package, reflected below.
Fiscal Year 2025-26
• 3.1 % Cost of Living Adjustment (COLA) based on the annual average of the Consumer Price Index (CPI) as listed by the U.S. Department of Labor Statistics, Urban Wage Earners, and Clerical Workers for Los Angeles, Riverside, and Orange Counties for year ending 2024, which will be effective July 1, 2025. • Amend the Flexible Benefits Plan offered by the City to its employees to include an increase to the employer healthcare contribution amount up to $2,900 per month per employee, effective January 1, 2026, which will include the minimum contribution required under Public Employees' Medical and Hospital Care Act (PEMHCA), plus the Vision Service Provider (VSP) family rate effective July 1, 2025.
• Increase the City's matching contribution to the Deferred Compensation Plan to a dollar-for-dollar match not-to-exceed one hundred twenty dollars ($120.00) per pay period for general employees, and an increase to 3% for executive employees based on their annual salary, effective July 1, 2025.
• Rescind Resolution 22-2012 and adopt Resolution 25-2109 to amend the PERS contribution from Classic employees to an additional 0.5% for Fiscal Year 2025- 26, effective July 1, 2025, and another 0.5% for Fiscal Year 2026-27, effective July 1, 2026.
Fiscal Year 2026-27
The following benefits will be adopted in Fiscal Year 2026-27 by separate resolutions. • The COLA will be based on the annual average of the Consumer Price Index (CPI) as listed by the U.S. Department of Labor Statistics, Urban Wage Earners, and Clerical Workers for Los Angeles, Riverside, and Orange Counties for year ending 2025, within a range of no less than 2%, but not more than 6.5%, effective July 1, 2026.
• Amend the Flexible Benefits Plan offered by the City to its employees to include an increase to the employer healthcare contribution amount up to $3,050 per month per employee, effective January 1, 2027, which will include the minimum contribution required under Public Employee's Medical and Hospital Care Act (PEMHCA), plus the Vision Service Provider (VSP) family rate effective July 1, 2026.
• Increase the City's matching contribution to the Deferred Compensation Plan to a dollar-for-dollar match not-to-exceed one hundred forty dollars ($140.00) per pay period for general employees, effective July 1, 2025.
• The PERS contribution from Classic employees will be an additional 0.5% for Fiscal Year 2026-27 as per Resolution 25-2109, effective July 1, 2026. 2 Consistent with past practice, the City Councilmembers are offered the ability to participate in the healthcare plans offered by the City. It is proposed that the same Flexible Benefits Plan stated above, with the same effective dates as the employees, be offered to the Councilmembers.
Staff recommends amending the Mission Square Retirement Governmental Money Purchase Plan 401 (a) Adoption Agreement to increase the fixed employer contribution range from 1 to 5% of earnings to 1 to 10% of earnings in anticipation of future changes to the City Manager's employment agreement.
Fifth Amendment to City Manager Employment Agreement and Performance Bonus Following the City Manager's annual performance evaluation on June 11, 2025, the Mayor and Mayor Pro Tern reviewed the City Manager's compensation and benefits, as well as publicly available information regarding compensation and benefits for city managers in neighboring cities. Based on that review, the Mayor and Mayor Pro Tern recommend that the City Manager's employment agreement be amended to increase the City Manager's pay by three point one (3.1 %) percent, which would set the City Manager's base salary to two hundred ninety-eight thousand five hundred sixty-eight dollars and eighty-one cents ($298,568.81) per year. The Mayor and Mayor Pro Tern also recommend that the City Manager be given a performance bonus of fifteen thousand dollars ($15,000) for Fiscal Year 2025-26 for continued exceptional performance, an increase to his car allowance from five hundred dollars ($500) per month to five hundred and fifty dollars ($550) per month and 1.5% increase to the City's contribution to the City Manager's 401 (a) retirement savings plan, not-to-exceed six point five (6.5%) percent of the City Manager's salary. This City contribution to the 401 (a) plan will be in lieu of any City contribution to the City Manager's 457 deferred compensation plan. The City Attorney has prepared the attached Fifth Amendment to the City Manager's employment agreement for the City Council's consideration. This Fifth Amendment, if adopted, would be effective with the first pay period of the Fiscal Year that includes July 1, 2025.
FISCAL IMPACT
These numbers are included in the Fiscal Year 2025-26 and Fiscal Year 2026-27 Budgets. No additional appropriations are needed.
RECOMMENDATION
Staff recommends the City Council adopt:
1) Resolution No. 25-2108; amending the compensation plan by setting the salary ranges for City employees to include a 3.1 % COLA rate increase, increasing the employer contribution to healthcare premiums for full-time employees, increasing the City's matching contribution to the deferred compensation plan for general and executive employees;
3 2) Rescind Resolution 22-2012 and adopt Resolution 25-2109 to amend the PERS contribution from Classic employees to an additional 0.5% for Fiscal Year 2025-26, effective July 1, 2025, and another 0.5% for Fiscal Year 2026-27, effective July 1, 2026. 3) Resolution No. 25-211 O; increasing the employer contribution to healthcare premiums for Councilmembers;
5) Resolution 25-2111 amending the Mission Square 401 (a) Adoption Agreement; 6) Approve the Fifth Amendment to the City Manager's employment agreement and the City Manager's performance bonus.
Attachments: 1. Resolution No. 25-2108
2. Resolution No. 25-2109
3. Resolution No. 25-2110
4. Resolution No. 25-2111
5. Fifth Amendment to City Manager's Employment Agreement 4 Attachment 1
Resolution No. 25-2108
RESOLUTION NO. 25-2108
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AGOURA HILLS, CALIFORNIA, AMENDING THE
COMPENSATION PLAN BY SETTING SALARY RANGES
FOR CITY EMPLOYEES TO INCLUDE A 3.1 % COLA RATE
INCREASE, INCREASING THE EMPLOYER
CONTRIBUTION TO HEALTHCARE PREMIUMS FOR
FULL-TIME EMPLOYEES, INCREASING THE CITY'S
MATCHING CONTRIBUTION TO THE DEFERRED
COMPENSATION PLAN GENERAL AND EXECUTIVE
EMPLOYEES
THE CITY COUNCIL OF THE CITY OF AGOURA HILLS HEREBY FINDS, RESOLVES, AND ORDERS AS FOLLOWS:
SECTION 1. The classifications and salary ranges as shown on Exhibit "A," attached hereto and incorporated herein as though set forth in full, are hereby authorized in City service effective the first pay period of the Fiscal Year that includes July 1, 2025.
SECTION 2. Effective January 1, 2026, through December 31, 2026, the City's employer contribution toward healthcare premiums for full-time employees will be up to $2,900 per month, which will include the minimum contribution required under the Public Employees' Medical and Hospital Care Act (PEMHCA), plus the Vision Service Provider (VS P) benefit effective July 1, 2025.
SECTION 3. Effective July 1, 2025, the City's matching contribution to the Deferred Compensation plan will increase to a dollar-for-dollar match not-to-exceed one hundred and twenty ($120.00) dollars per pay period for general employees, and an increase to 3% for executive employees based on their annual salary.
PASSED, APPROVED, and ADOPTED this 25th day of June, 2025, by the following vote to wit:
AYES: ()
NOES: ()
ABSENT: ()
ABSTAIN: ()
ATTEST:
Kimberly M. Rodrigues, MMC, City Clerk
Penny Sylvester, Mayor
Exhibit A
Salaries and Positions 2025-26
EXHIBIT A
FULL-TIME POSITIONS AND SALARIES
EFFECTIVE PAY PERIOD BEGINNING 6/28/2025
F/T ANNUAL MONTHLY HOURLY
POSITIONS RANGES LOW HIGH LOW HIGH LOW HIGH
EXEMPT
ACCOUNTANT 50 93,182 113,533 7,765 9,461 44.80 54.58
ADMINISTRATIVE ANALYST 51 95,511 116,371 7,959 9,698 45.92 55.95 ASSISTANT CITY MANAGER 82 205,350 250,199 17,113 20,850 98.73 120.29 ASSISTANT DIRECTOR OF COMM SERVICES 68 145,332 177,073 12,111 14,756 69.87 85.13 ASSISTANT PLANNING DIRECTOR 68 145,332 177,073 12,111 14,756 69.87 85.13 ASSISTANT TO THE CITY MANAGER 60 119,281 145,332 9,940 12,111 57.35 69.87 ASSOCIATE CIVIL ENGINEER 59 116,371 141,787 9,698 11,816 55.95 68. 17 BUILDING OFFICIAL 70 152,689 186,037 12,724 15,503 73.41 89.44 CITY CLERK 64 131,664 160,419 10,972 13,368 63.30 77.12 CITY ENGINEER 71 156,507 190,688 13,042 15,891 75.24 91.68 CITY MANAGER 298,568 24,881 143.54
COMMUNICATIONS MANAGER 59 116,371 141,787 9,698 11,816 55.95 68.17 COMMUNITY DEVELOPMENT DIRECTOR 78 186,037 226,668 15,503 18,889 89.44 108.98 DEPUTY CITY MANAGER 73 164,430 200,342 13,702 16,695 79.05 96.32 DEPUTY DIRECTOR OF PUBLIC WORKS 65 134,955 164,430 11,246 13,702 64.88 79.05 DIRECTOR COMMUNITY SERVICES 78 186,037 226,668 15,503 18,889 89.44 108.98 DIRECTOR OF FINANCE 78 186,037 226,668 15,503 18,889 89.44 108.98 DIRECTOR OF PUBLIC WORKS/CITY ENG 78 186,037 226,668 15,503 18,889 89.44 108.98 EXECUTIVE ASSISTANT 46 84,418 102,855 7,035 8,571 40.59 49.45 FINANCE MANAGER 61 122,263 148,965 10,189 12,414 58.78 71.62 HUMAN RESOURCES MANAGER 59 116,371 141,787 9,698 11,816 55.95 68.17 MANAGEMENT ANALYST 51 95,511 116,371 7,959 9,698 45.92 55.95 MEDIA ANALYST 51 95,511 116,371 7,959 9,698 45.92 55.95 PLANNING DIRECTOR 72 160,419 195,455 13,368 16,288 77.12 93.97 PRINCIPAL PLANNER 62 125,319 152,689 10,443 12,724 60.25 73.41 PUBLIC WORKS PROJECT MANAGER 59 116,371 141,787 9,698 11,816 55.95 68. 17 RECREATION MANAGER 59 116,371 141,787 9,698 11,816 55.95 68. 17 RECREATION SUPERVISOR 50 93,182 113,533 7,765 9,461 44.80 54.58 SENIOR CIVIL ENGINEER 64 131,664 160,419 10,972 13,368 63.30 77.12 SENIOR CODE COMPLIANCE OFFICER 51 95,511 116,371 7,959 9,698 45.92 55.95 SENIOR PLANNER 58 113,533 138,329 9,461 11,527 54.58 66.50 HOURLY
ACCOUNTING SPECIALIST II 46 84,418 102,855 7,035 8,571 40.59 49.45 ADMINISTRATIVE AIDE 38 69,286 84,418 5,774 7,035 33.31 40.59 ADMINISTRATIVE ASSISTANT I 37 67,596 82,359 5,633 6,863 32.50 39.60 ADMINISTRATIVE ASSISTANT II 41 74,613 90,909 6,218 7,576 35.87 43.71 ASSISTANT ENGINEER 53 100,347 122,263 8,362 10,189 48.24 58.78 ASSISTANT PLANNER 51 95,511 116,371 7,959 9,698 45.92 55.95 ASSOCIATE PLANNER 55 105,427 128,452 8,786 10,704 50.69 61.76 BUILDING PERMIT TECHNICIAN 38 69,286 84,418 5,774 7,035 33.31 40.59 CODE COMPLIANCE OFFICER 46 84,418 102,855 7,035 8,571 40.59 49.45 COMM SERV COORDINATOR 46 84,418 102,855 7,035 8,571 40.59 49.45 COUNTER PERMIT TECHNICIAN 46 84,418 102,855 7,035 8,571 40.59 49.45 CULTURAL EVENT COORDINATOR 46 84,418 102,855 7,035 8,571 40.59 49.45 ENGINEERING AIDE I 38 69,286 84,418 5,774 7,035 33.31 40.59 ENGINEERING AIDE II 46 84,418 102,855 7,035 8,571 40.59 49.45 LAND USE TECHNICIAN 46 84,418 102,855 7,035 8,571 40.59 49.45 PLAN EXAMINER 46 84,418 102,855 7,035 8,571 40.59 49.45 PLANNING TECHNICIAN 38 69,286 84,418 5,774 7,035 33.31 40.59 SENIOR BUILDING INSPECTOR 47 86,529 105,427 7,211 8,786 41.60 50.69
PART-TIME POSITIONS AND SALARIES PIT ANNUAL MONTHLY HOURLY EFFECTIVE 5/14/25 RANGES LOW HIGH LOW HIGH LOW HIGH
ADMINISTRATIVE INTERN I 6 38,830 47,310 3,236 3,943 18.67 22.75 ADMINISTRATIVE INTERN II 13 46,157 56,237 3,846 4,686 22. 19 27.04 INSTRUCTOR 1 34,320 41,816 2,860 3,485 16.50 20. 10
OFFICE ASSISTANT 11 43,933 53,527 3,661 4,461 21.12 25.73 PUBLIC SAFETY LIAISON OFFICER 46 84,418 102,855 7,035 8,571 40.59 49.45 RECORDS COORDINATOR 46 81,800 99,763 6,823 8,314 39.37 47.96 RECREATION LEADER I 1 34,320 41,816 2,860 3,485 16.50 20.10 RECREATION LEADER II 9 41,816 50,948 3,485 4,246 20.10 24.49 RECREATION SPECIALIST 16 49,706 60,561 4,142 5,047 23.90 29.12 SENIOR PROGRAM INSTRUCTOR 14 47,310 57,643 3,943 4,804 22.75 27.71 SPECIAL EVENT WORKER 160-1,060 PER EVENT
Attachment 2
Resolution No. 25-2109
RESOLUTION NO. 25-2109
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AGOURA HILLS, CALIFORNIA, RESCINDING
RESOLUTION 22-2012 AND AMENDING THE LIMIT ON
THE CITY'S CALIFORNIA PUBLIC EMPLOYEES'
RETIREMENT SYSTEM (CalPERS) CONTRIBUTION
AMOUNTS FOR CITY EMPLOYEES
THE CITY COUNCIL OF THE CITY OF AGOURA HILLS HEREBY FINDS, RESOLVES, AND ORDERS AS FOLLOWS:
WHEREAS, the City participates in the CalPERS Retirement System, and WHEREAS, CalPERS has established different contribution rates for employees within the CalPERS System prior to January 1, 2013 (Classic Employees) and for employees within the CalPERS System after January 1, 2013 (PEPRA Employees); and WHEREAS, each year CalPERS provides the City with a contribution rate for the upcoming fiscal year for the Employer andEmployee rates. The Employer rate fluctuates on an annual basis. The Classic Employee rate is set at 7% of payroll. The PEPRA Employee rate is set at one-half of Normal Cost of the PEPRA Plan.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AGOURA HILLS HEREBY RESOLVES AS FOLLOWS:
Section 1. The recitals set forth herein are true and correct.
Section 2. The City Council hereby rescinds Resolution 22-2012.
Section 3. The City Council establishes that the CalPERS contribution from Classic employees will be an additional 0.5% for Fiscal Year 2025-26 and another 0.5% for Fiscal Year 2026-27.
Section 4. Beginning in Fiscal Year 2027-28, the City Council establishes that if the City's contribution to CalPERS retirement for both Classic and PEPRA Employees reaches 20% of payroll, the Classic Employees will contribute a rate that is equal to onehalf of the increase between 20% and 25% limited to no more than a 2% increase from year to year.
Section 5. Furthermore, in addition to Section 4, if the City's contribution to CalPERS retirement for both Classic and PEPRA Employees exceeds 25% of payroll, the Classic Employees will pay the full amount over 25%, up to 7%, limited to a 2% increase from year to year.
1 FIFTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF AGOURA HILLS AND NATHAN HAMBURGER
THIS FIFTH AMENDMENT to that certain Employment Agreement dated June 24, 2020 (“Agreement”) by and between the City of Agoura Hills ("Employer“) and Nathan Hamburger (“Employee”) is made and entered into as of July 1, 2025. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. Section 3.01(a) of the Agreement is hereby amended to read as follows:
“(a) As compensation for the services to be performed hereunder, Employee shall receive a salary of two hundred ninety-eight thousand five hundred sixty-eight dollars and eighty-one cents ($298,568.81) per year.”
2. Section 4.02 of the Agreement is hereby amended to read as follows:
“Section 4.02. Retirement Savings Plans. The City has established a 457 deferred compensation plan in which the Employee is eligible to participate. The City has also established a 401(a) plan into which retirement contributions may be made for the benefit of the Employee. City will pay the cost, if any, to administer the 401(a) plan. Employee will continue his election making voluntary contributions of at least 6.5% of his salary to the 457 plan. City agrees to make retirement contributions into a 401(a) plan for the benefit of the Employee by matching, dollar for dollar, Employee’s 457 contribution with a City contribution to the 401(a) plan, not to exceed 6.5% of the Employee’s salary. This City contribution to the 401(a) plan will be in-lieu of any City contribution to the Employee’s 457 plan.”
3. Section 4.03 of the Agreement is hereby amended to read as follows:
“Section 4.03. Automobile Allowance. Employee shall receive a monthly automobile allowance of $550.00 in lieu of having an automobile provided to him by the City for business and personal use. Employee shall be solely responsible for maintaining the records necessary for personal tax purposes. This monthly automobile allowance does not, however, preclude the City Manager from using City vehicles for City business when appropriate.”
4. This Fifth Amendment, when approved by the City Council and duly executed by Employer and Employee, shall be made a part of the Amended Agreement.
Except as amended herein, the terms and conditions of the Amended Agreement shall remain in full force and effect.
Executed on June 25, 2025, at Agoura Hills, California. 2 CITY OF AGOURA HILLS (“EMPLOYER”)
BY _____________________________
Penny Sylvester, Mayor
City of Agoura Hills
ATTEST
BY _________________________________
Kimberly M. Rodrigues, MMC, City Clerk
City of Agoura Hills
APPROVED AS TO FORM
BY _________________________________
Candice K. Lee
City Attorney
Nathan Hamburger (“EMPLOYEE”)
BY _____________________________
Nathan Hamburger