FY 2022-23 Mid-Cycle Budget
1 City Council Workshop
May 11, 2021
Budget Workshop Agenda
1. Update on Year 2 of the Biennial Budget
2. Department Requests
3. Workforce Changes
2 Baseline Budget Overview
3 FY 2022-23 Mid-Cycle (Year 2) Update
Budget Overview
What is included in the FY 2022-23 baseline?
● Budget approved by City Council in June 2021, with updates for:
○ Labor agreement changes for salaries and benefits
○ Recurring budget adjustments approved at FY 2021-22 mid-year update or by Council-approved budget resolution
○ Technical corrections
● The General Fund expenditure baseline budget is $117.9 million ● Citywide baseline budget is $272.7 million
4 Mid-Cycle Budget Requests by Department
5 FY 2022-23 Mid-Cycle (Year 2) Update
City Attorney
6 Request Amount Funding
Source
City Manager
Recommended
Add Deputy City Attorney/Prosecutor $191,000 General Fund $191,000 City Attorney Admin Overtime for Public Records Requests $10,000 General Fund $10,000 Upgrade Paralegal to Administrative Services Coordinator $7,000 GF, GL, WC $7,000 General Liability Claims $300,000 General Liability $300,000 General Liability Insurance Premiums $204,000 General Liability $204,000 Shift Legal Services from General Liability to General Fund $159,000 General Fund $159,000 Legal Contractual Services $40,000 Alameda Point $40,000 TOTAL $911,000 $911,000
City Clerk
7 Request Amount Funding
Source
City Manager
Recommended
Part-Time Pay and Overtime $46,000 General Fund $46,000 Services & Supplies $11,000 General Fund $11,000
TOTAL $57,000 $57,000
City Manager
8 Request Amount Funding
Source
City Manager
Recommended
Veterans Court Adaptation Capital Project $2,000,000 Federal Grant, General Fund
$2,000,000
Add 2nd CivicSpark Fellow $29,000 General Fund $29,000
Adaptation Capacity Building for Implementing CARP $30,000 General Fund $30,000 Office Reconfiguration $30,000 General Fund $30,000
Citywide Adaptation Pathway Master Plan Capital Project $500,000 General Fund $0 Add Management Analyst $159,000 General Fund $0
TOTAL $2,748,000 $2,089,000
Community Development
9 Request Amount Funding
Source
City Manager
Recommended
Add Community Development Program Manager $191,000 General Fund $191,000 Carryforward Storefront Façade Assistance Grants $150,000 Commercial Revitalization
$150,000
Residual Loan Repayments from Housing Projects $45,000 HOME $45,000 Loan Repayments for Residential Rehabilitation Projects $80,400 CDBG $80,400 Part-Time Pay $33,400 FISC $0
Alameda Point Façade Grant Program $100,000 Alameda Point $0 Homelessness Services Street Outreach $25,000 General Fund $0 TOTAL $624,800 $466,400
Finance
10 Request Amount Funding
Source
City Manager
Recommended
Add Accounting Technician $110,000 General Fund $55,000 GFOA Policy Development $55,000 General Fund $55,000
TOTAL $165,000 $110,000
Fire
11 Request Amount Funding
Source
City Manager
Recommended
CARE Team - 6 FTE Firefighters (3 Paramedic, 3 EMT) $1,322,000 General Fund $1,322,000 CARE Team - Management Analyst $75,000 General Fund $38,000 CARE Team – Training Overtime $116,000 General Fund $116,000 CARE Team - New Vehicle and Up-fit $150,000 General Fund $150,000 CARE Team –Radios, Equipment, Misc Supplies $99,000 General Fund $99,000 CARE Team - Case Management $500,000 ARPA $500,000
CARE Team Subtotal $2,262,000 $2,225,000
Fire
12 Request Amount Funding
Source
City Manager
Recommended
Replace Fireboat $1,300,000 General Fund $300,000
Academy Overtime and Materials $126,000 General Fund $126,000 Face Mask Fit Testing Machines $40,000 General Fund $40,000 Add Executive Assistant $135,000 General Fund $0
Add Program Specialist $123,000 EOC ISF $0
Subtotal $1,724,000 $415,000
TOTAL $3,986,000 $2,640,000
Human Resources
13 Request Amount Funding
Source
City Manager
Recommended
Add Office Assistant $97,000 General Fund $97,000
TOTAL $97,000 $97,000
Information Technology
14 Request Amount Funding
Source
City Manager
Recommended
Microsoft 365 Subscription $244,000 IT ISF $244,000
Separate Administrative Network from AMP $347,000 IT ISF $347,000 Network Detection & Response Solution $98,000 IT ISF $98,000 Upgrade Tech Services Coordinator to IT Systems Analyst $15,000 General Fund $15,000 Add Business Intelligence Analyst $180,000 IT ISF $0
TOTAL $884,000 $704,000
Library
15 Request Amount Funding
Source
City Manager
Recommended
Services & Supplies $57,000 Library Fund $57,000
Add Librarian I $112,000 Library Fund $0
TOTAL $169,000 $57,000
Planning, Building & Transportation
16 Request Amount Funding
Source
City Manager
Recommended
Add 2 FTE Planner IIIs $308,000 Planning, Building
& Transp Fund
$154,000
Extend Limited Term Permit Technician II to Permanent $39,000 Planning, Building & Transp Fund
$39,000
Upgrade Supervising Planner to Planning Manager $25,000 Planning, Building & Transp Fund
$25,000
Alameda Point - Transportation Demand Management $254,000 Alameda Point CFD 17-1
$254,000
TOTAL $626,000 $472,000
Police
17 Request Amount Funding
Source
City Manager
Recommended
Add Lieutenant $399,000 General Fund $75,000
Catalytic Converter Theft Deterrence Program $200,000 General Fund $200,000 Administration - Background Investigations and Tests $96,000 General Fund $80,000 Communications - Service Contracts $23,000 General Fund $23,000 Investigations - Maintenance Contracts $199,000 General Fund $100,000 Patrol/Traffic - Maintenance Contracts $188,000 General Fund $188,000 Support Services - Service and Maintenance Contracts $76,000 General Fund $76,000
CONTINUED
Police
18 Request Amount Funding
Source
City Manager
Recommended
Animal Shelter - FAAS Annual Increase $30,000 General Fund $30,000 Grant Allocations Update $57,000 Police Grants $57,000
Increase Fleet Cost Allocation for Totaled Vehicle $45,000 General Fund $45,000 Part-Time Pay $404,000 General Fund $0
TOTAL $1,717,000 $874,000
Public Works
19 Request Amount Funding
Source
City Manager
Recommended
Street Safety Capital Project $2,000,000 General Fund $2,000,000 Remove Bond Funding for Street Lighting Capital Project $(2,100,000) Capital Projects $(2,100,000) Part-Time Project Manager for Capital Projects $110,000 Capital Projects $110,000 Upgrade Transportation Engineer to Supervising Civil Engineer $35,000 Capital Projects $35,000 ADA Self-Assessment and Transition Project $275,000 General Fund $275,000 Fire Station 1 AC Replacement $80,000 General Fund $80,000 Enforcement - Supplies, Vehicles, Part-Time Pay $168,500 Parking Fund $168,500
CONTINUED
Public Works
20 Request Amount Funding
Source
City Manager
Recommended
5G Single Space Parking Meter Upgrade $182,000 Parking Fund $182,000 Multi-Space Meter Rental Agreement $37,000 Parking Fund $37,000 Carryforward for GPS Telematics Install $195,000 Fleet ISF $195,000 Fuel Master Software Upgrade $40,000 Fleet ISF $40,000
Fleet Adjustment for Police Totaled Vehicle $56,000 Fleet ISF $56,000 Fleet Contingency for Uninsured Vehicles $100,000 Fleet ISF $100,000 Doolittle Landfill - Replace Communication Panel $20,000 Solid Waste Surcharge
$20,000
CONTINUED
Public Works
21 Request Amount Funding
Source
City Manager
Recommended
Bottle/Can and Used Oil Recycling Grants Update $19,000 Integrated Waste $19,000 Traffic Signal Supplies $36,000 Gas Tax $36,000
Alameda Point CFD - 20% Capital Reserve $127,000 Alameda Point CFD 17-1
$127,000
Re-Allocate CFD Budget to Rec & Parks $(63,000) Alameda Point CFD 17-1
$(63,000)
Civic Center Garage Security Guard $190,000 Parking Fund $0 Add Parking Technician $104,000 Parking Fund $0
TOTAL $1,611,500 $1,317,500
Recreation & Parks
22 Request Amount Funding
Source
City Manager
Recommended
Recreation Part-Time Pay & Supplies (offset by revenue) $663,000 General Fund $663,000 Add Recreation Services Manager $224,000 General Fund $224,000 Community Events – Pride in the Park $25,000 Donations $25,000 Community Events – 4th of July Traffic & Security $40,000 General Fund $40,000 SF Bay Restoration Authority Grant for De-Pave Park $1,078,000 Regional Grant; General Fund
$800,000
Park Maintenance Capital Project - Asphalt Paving in Parks $250,000 General Fund $250,000 Establish Budget for Mastick Trust Fund $50,000 Mastick Trust $50,000
CONTINUED
Recreation & Parks
23 Request Amount Funding
Source
City Manager
Recommended
Re-allocate Budget to General Fund - Parks Maintenance $(179,000) Alameda Point CFD 17-1
$(179,000)
Re-allocate Budget from Alameda Point CFD 17-1 $179,000 General Fund $179,000 Add Executive Assistant $135,000 General Fund $0
TOTAL $2,187,000 $2,052,000
Workforce Changes
24 FY 2022-23 Mid-Cycle (Year 2) Update
Workforce Changes
25 Request Request
Amount City Manager Recommended Recommended
Amount
General Fund: 15 new positions $2,955,000 13 new positions recommended Savings from:
• Freezing a position
• Reducing part-time pay
• Mid-fiscal year start
$2,143,000
Non-General Fund: 6 new positions $827,000 1 new position recommended $154,000 Upgrade four existing positions $82,000 Recommended, pending results of studies
$82,000
Convert and upgrade one limited-term
position
$39,000 Recommended, pending results of
study
$39,000