DocuSign Envelope ID: 4632F870-BF98-468A-9742-E8BCEB5FF6CA 2nd AMENDMENT TO AGREEMENT
This Second Amendment of the agreement, entered into this 2022, by and between the CITY OF ALAMEDA, a municipal corporation (hereinafter "City") and ECs Imaging, a (California corporation) whose address is 5905 Brockton Ave., Ste. C, Riverside, CA 92506, (hereinafter "Provider"), is made with reference to the following:
-
RECITALS:
A. On the 31** of October, 2016, an agreement was entered into by and between City and Provider (hereinafter "the 2016 agreement"). The 2016 agreement provided for an annual compensation not to exceed $32,859, with a 5-year compensation not to exceed $164,295.
B. On November 18, 2021, the first amendment to the 2016 agreement was entered into by and between City and Provider (hereinafter "First Amendment"). The First Amendment extended the term of the 2016 agreement until November 1, 2026 and provided for a total 10-year compensation not to exceed $422,473.00.
Provider has provided services to City under the 2016 agreement as amended continuously since October 31, 2016.
D. City and Provider desire to modify the 2016 agreement on the terms and conditions set forth herein.
E. Collectively, the 2016 agreement as amended by the First Amendment and this Second Amendment shall be referred to herein as the "Agreement" NOW HEREFORE is mutually agreed by and between the undersigned parties as follows:
1. Paragraph 3, COMPENSATION TO PROVIDER, is modified to read as follows:
By the 7" day of each month, Provider shall submit to the City an invoice for the total amount of work done the previous month. Pricing and accounting of charges are to be according to the fee schedule as set forth in Exhibit A-1 and incorporated herein by this reference.
b. Provider shall be compensated for the services performed in accordance with the original 2016 agreement and the First Amendment consistent with the terms of those agreements. Additionally; Provider shall be compensated for the Second Amendment, as set forth in Exhibit A of the Second Amendment, which describes a one-time upgrade fee of$25,000 and an annual renewal fee of S5,000 per year for four years.
C. The total 10-year compensation for services for this Agreement shall not exceed S467,473.00.
Except as expressly modified herein, all other terms and covenants set forth in the 02/14/21
AMEND.AGR
DocuSign Envelope ID: 4632F870-BF98-468A-9742-E8BCEB5FF6CA Agreement shall remain the same and shall be in full force and effect.
Signatures on following page
IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to • be executed on the day and year first above. written.
ECS IMAGING • CITY OF ALAMEDA
A California Corporation A Municipal Corporation
William Wolfe By: Nancy Bronstein
Title: President Interim City Manager
Delores
By: Debbi Bodewin
Title: CEO
RECOMMENDED FOR APPROVAL:
Carolyn. 9д
By: Carolyn T. Hogg
• IT Director
APPROVED AS TO FORM:
City Attorney
- DocuSigned by:
Elizabeth Mackenzie
753ĐA3A4204469
Elizabeth A. Mackenzie
Chief Assistant City Attorney
07/14/21
AMEND. AGR
DocuSign Envelope ID: 4632F870-BF98-468A-9742-E8BCEB5FF6CA Exhibit A-1
877-790-1600
ECS IMAGING, INC. 5905 Brockton Ave. Ste. C Quote
WORLD-CLASS SOLUTION PROVIDER Riverside, CA 92506
www.ECSimaging.com
. Rio
Quotation For Quote Info Q2 2022 V.2
Name: Date:
Company: Quote Number:
Phone: Valid Through
E-mail: Ters:
Account Manager:
Phone:
E-mal:
Description of Product and Services
Software
Rio includes Workflow, Web Access, Mobile, Adv. Audit Trail, Digital Signatures, Discussions, Unlimited Servers & Repositories, Forms Essentials SKU Description Unit Price Quantity Line Total
EPLS2 Laserfiche Rio Public Portal for 2 Laserfiche Servers $ 50,000.00 $ (50,000.00) EPLSX Laserfiche Rio Public Portal for Unlimited Laserfiche Servers $ 75,000.00 $ 75,000.00 Software Subtotal $ 25,000.00
Annual Maintenance and Licensing
SKU Description Vait Price Quantity Line Total
EPLS2B Laserfiche Rio Public Portal for 2 Laserfiche Servers LSAP $ 10,000.00 -1 $ (10,000.00) EPLSXB Laserfiche Rio Public Portal for Unlimited Laserfiche Servers LSAP $ 15,000.00 1 $ 15,000.00 Annual Maintenance Subtotal $ 5,000.00
Hardware
SKU Description Unit Price Quantity Line Total
Hardware Subtotal $
Professional Services
SKU Description Rate Quantity Line Total
Professional Services Subtotal $
Special Terms
Subtotal $ 30,000.00
Tax Rate Software Only (Download Only) 0.000% Tax $
Software is only available via download and is not subject to CA sales tax Shipping S
Total $ 30,000.00
Billing Terms:
*Software & Maintenance billed 100% at praject start. *Services billed 50% up front minimally w/ remaining Services as Incurred. *Standard Processing fee added to credit card payments Annual Priority Support Contract Includes
o Maximum 4 Hour Resporise Time - Upgraded from 24 hours with traditional LSAP support • Two free admissions to the ECS Annual Customer Conference along with Free Admission to o Live Hours of support are 7:30am - 5:00pm PST M-F Quarterty Usar Groups o Unlimited Phone and E-mail Support o Monthly E-Newsletter o Ori-site time is calculated to the nearest half hour and minimum onsite calculation is • On-sita/remote support hours included as quated. On-site within next business day as between 2-8 hours depending on the location needed, Additional hours of support purchased at a discounted hourly rate. Customers not › o On-site time can be used for remedial training, installing updates, and consultine, in addition under this plan can purchase on-site hours at $250/hour with a 1 hour minimum for remote to support support, and an 8 hour minimum onsite charge in addition to travel expenses. • ECS may allow planned after hours support in rare circumstances. in these circumstances Priority Support will be billed at double the hourly rate.
Hardware Return Policy
Unopened boxed hardware may be exchanged for a full cash or credit refund within 7 days - a 15% restocking fee may apply. Defective hardware will be exchanged for a replacement per the terms and conditions specified on the product warranty card.
DocuSign Envelope ID: 4632F870-BF98-468A-9742-E8BCEB5FF6CA ок fC
THE HARTFORD
BUSINESS SERVICE CENTER
THE 3600 WISEMAN BLVD
HARTFORD SAN ANTONIO TX 78251 October 6, 2021
City of Alameda
2263 SANTA CLARA AVE
ALAMEDA CA 94501
Account Information:
Contact Us
Policy Holder Details : ECS IMAGING, INC.
Business Service Center
Business Hours: Monday - Friday
(7AM - 7PM Central Standard Time)
Phone: (866) 467-8730
Fax: (888) 443-6112
Email: [email protected]
Website: https://business.thehartford.com
Enclosed please find a Certificate Of Insurance for the above referenced Policyholder. Please contact us if you have any questions or concerns.
Sincerely.
Your Hartford Service Team
WLTR005
DocuSign Envelope ID: 4632F870-BF98-468A-9742-E8BCEB5FF6CA ACORD® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDYYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.
THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements).
HUB, INTERNATIONAL INS SVCS INC/PHS
72165935 (866) 467-8730 (888) 443-6112
(AVC, No, Ext): (A/C, No):
The Hartford Business Service Center
3600 Wiseman Bivd E-MAIL
San Antonio, TX 78251 ADDRESS:
INSURERS) AFFORDING COVERAGE NAIC#
INSURED INSURER A : Sentinel Insurance Company Ltd. 11000 ECS IMAGING, INC. INSURER B:
5905 BROCKTON AVE STE C
INSURER C:
RIVERSIDE CA 92506-1887
INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
POLICY NUMBER
EACH OCCURRENCE $2,000,000
CLAIMS-MADE X OCCUR DAMAGE TO RENTED $1,000,000
PREMISES (Fa grumgnce)
X General Liability MED EXP (Any one person $10,000
72 SBA KT6798 10/01/2021 10/01/2022 PERSONAL & ADY INJURY $2,000,000 GENERAL AGGREGATE $4,000,000
GEN'L AGGREGATE LIMIT APPLIES PER:
PRO- LOC PRODUCTS - COMP/OP AGG $4,000,000
POLICY
JECT
OTHER:
COMBINED SINGLE LIMIT $2,000,000
AUTOMOBILE LIABILITY
ANY AUTO BODILY INJURY (Per person)
ALL OWNED SCHEDULED 10/01/2021 10/01/2022 BODILY INJURY (Per accident) A 72 SBA KT6798
AUTOS AUTOS
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS AUTOS (Per zocident)
OCCUR EACH OCCURRENCE $2,000,000
UMBRELLA LIAB X
EXCESS LIAB CLAIMS- AGGREGATE $2,000,000
A MADE 72 SBA KT6798 10/01/2021 10/01/2022
DED X/RETENTIONS 10,000
WORKERS COMPENSATION TPER TOTH-
AND EMPLOYERS' LIABILITY STATUTE ER
YIN E.L EACH ACCIDENT
NA EL DISEASE •EA EMPLOYEE
If yes, describe under EL. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Addlinal Remarka Schedule, may be attached if more space la regured) Those usual to the Insured's Operations.
CERTIFICATE HOLDER CANCELLATION
City of Alameda SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 2263 SANTA CLARA AVE BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED - DS
ALAMEDA CA 94501 IN ACCORDANCE WITH THE POLICY PROVISIONS.
LC 9/7/2022 AUTHORIZED REPRESENTATIVE
Susard. Castaneda
© 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD DocuSign Envelope ID: 4632F870-BF98-468A-9742-EBCEBFF6CA _ NCY CUSTOMER ID:
LOC#:
ACORDI
ADDITIONAL REMARKS SCHEDULE Page 2 of 2
AGENCY NAMED INSURED
HUB INTERNATIONAL INS SVCS INC/PHS ECS IMAGING, INC.
POLICY NUMBER 5905 BROCKTON AVE STE C
SEE ACORD 25 RIVERSIDE CA 92506-1887
CARRIER NAIC CODE
SEE ACORD 25
EFFECTIVE DATE: SEE ACORD 25
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM FORM NUMBER: ACORD 25 FORM TITLE: _CERTIFICATE OF LIABILITY INSURANCE Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. Waiver of Subrogation applies in favor of the Certificate Holder per the Business Liability Coverage Form SS0008, attached to this policy.
Coverage is primary and noncontributory per the Business Liability Coverage Form SS0008, attached to this policy. Notice of Cancellation will be provided in accordance with Form SS1223, attached to this policy.
ACORD 101 (2014/01) © 2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
DocuSign Envelope ID: 4632F870-BF98-468A-9742-E8BCEB5FF6CA ....
POLICY NUMBER: 72 SBA KT6798
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - STATE/POLITICAL SUBDIVISION
CITY OF CORONA, ITS OFFICERS, OFFICIALS, EMPLOYEES & VOLUNTEERS ATTN: JOANN BAEZA
400 S VICENTIA AVE, STE 320
CORONA, CA 92882
CITY OF MARTINEZ, ITS OFFICERS, OFFICIALS, EMPLOYEES AND DESIGNATED
VOLUNTEERS
525 HENRIETTA ST
MARTINEZ CA 94553
CITY OF ALAMEDA
THE CITY COUNCIL, BOARDS, COMMISSIONS,
OFFICIALS, EMPLOYEES AND VOLUNTEERS
2263 SANTA CLARA AVE
ALAMEDA, CA 94501
CENTRAL BASIN MUNICIPAL WATER DISTRICT
THE DISTRICT, DISTRICTS GOVERNING BOARD OF DIRECTORS AND DISTRICTS
ELECTED AND APPOINTED OFFICIALS, OFFICERS, EMPLOYEES, AGENTS AND
VOLUNTEERS
6252 TELEGRAPH RD
COMMERCE, CA 90040
CITY OF SOUTH EL MONTE AND ITS ELECTED OFFICIALS, EMPLOYEES,
SERVANTS, ATTORNEYS, DESIGNATED VOLUNTEERS, AND AGENTS SERVING AS
INDEPENDENT CONTRACIORS IN THE ROLE OF THE CITY OR AGENCY OFFICIALS 1415 SANTA ANITA AVE
SOUTH EL MONTE, CA 91733
CITY OF COLTON
650 N LA CADENA DR
COLTON, CA 92324
CITY OF VISTA
ATTN: CLAIRE LOPEZ
Form IH 12 00 11 85 T SEQ. NO. 005 Printed in U.S.A. Page 001 (CONTINUED ON NEXT PAGE) Process Date: 07/16/20 Expiration Date: 10/01/21
DocuSign Envelope ID: 4632F870-BF98-468A-9742-EBBCEB5FF6CA ACORD® CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) Acct#: 2406923 10/7/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsements).
PRODUCER CONTACT
888-828-8365
NAME:
Lockton Companies, LLC
HONE
3657 Briarpark Dr., Suite 700 (A/C, No, Ext):
E-MAIL
Houston, TX 77042 ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC •
INSURER A : Ace American Insurance Co. 22667
INSURED
ECS IMAGING, INC. INSURER B :
5905 BROCKTON AVE STE C INSURER C :
RIVERSIDE, CA 92506-1887
INSURER D:
INSURER E :
INSURER F:
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFFA POLICY EXP
LUR TYPE OF INSURANCE INSD. WYD. POLICY NUMBER (MM/DO/YYYY(MM/DO/YYYY LIMITS
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
DAMAGE TO RENTED
CLAIMS-MADE OCCUR PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL & ADV INJURY
GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE
POLICY LOC PRODUCTS - COMP/OP AGG
OTHER:
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
(Ea accident)
ANY AUTO BODILY INJURY (Per person)
ALL OWNED SCHEDULED
AUTOS AUTOS BODILY INJURY (Per accident)
NON-OWNED PROPERTY DAMAGE
HIRED AUTOS AUTOS ( (Per accident)
UMBRELLA LIAB EACH OCCURRENCE
OCCUR
EXCESS LIAB CLAIMS-MADE AGGREGATE
DED RETENTION S
WORKERS COMPENSATION x STATUTE 1
AND EMPLOYERS' LIABILITY YIN
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? NIA C70083917 10/1/2021 10/1/2022 (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE S 1,000,000 DESCRIPTION OF OPERATIONS below EL. DISEASE • POLICY LIMITS 1.000.000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarka Schedule, may be attached if more space la requíred)
CERTIFICATE HOLDER CANCELLATION
EXPIRATION THEREOF,
IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
CITY OF ALAMEDA
2263 SANTA CLARA AVE
ALAMEDA, CA 94501
© 1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD