Exhibit 1
City of Alameda
Pension Rate Stabilization Program
(PRSP) and
Other Post-Employment Benefits
(OPEB)
Funding Policy
Exhibit 1
1 Adopted March 21Revised June 6, 2017
Purpose and Introduction
The purpose of this Pension Rate Stabi lization Program (PRSP) and Other Post- Employment Benefits (OPEB) Funding Policy (“Policy”) is to establish a methodology and a process for funding current and future costs associated with t he City’s contractual obligations to provide pension and retiree medical benefits as set forth in the City’s labor agreements.
Adoption and Implementation
The City Council is responsible for adopti ng the Pension Rate Stabilization Program (PRSP) and Other Post-Employment Benefits (OPEB) Funding Policy and for approving any significant revision. The City Manager, or his/her designee, is responsible for developing administrative procedures, as needed, to implement the Policy. In this role, the City Manager, or his/her de signee, is authorized to make minor administrative changes in the Policy as long as they are intended to carry out the purpose of this Policy and will not have any significant policy impact. The City Council will review and approve this policy via resolution, as needed, to ensure it meets t he current and future needs of the City.
Initial Set Up
The City shall establish an Internal Revenue Service Code Section 115 approved irrevocable trust to achieve a higher rate of return on investments than that earned on the pooled investment portfolio or LAIF. Once the City transfers funds into such a trust, they can only be utilized for payment of employee pension or OPEB costs. After the trust is set up with PARS, money currently invested in the OPEB Trust will be transferred over to the new combination Pension/OPEB Trust and sh all be allocated entirely to the PRSP OPEB account.
The following outlines the governance and administration of the proposed Trust:
City Council has the authority to establis h the Trust and define policies for the administration of the Trust funds.
City Manager and staff have overall responsibility for the Trust funds and will develop and manage procedures in accordance with the City Council’s adopted policies.
Trust Administrator, PARS, keeps plan documents current to ensure that they reflect the substantive plan and provides ongoing consulting, reporting and plan accounting records.
Trustee, currently US Bank , will be the plan’s trustee and custodian and will safeguard the assets in the Trust, hold the investm ent securities for safekeeping and make disbursements on request.
Exhibit 1
2 Adopted March 21Revised June 6, 2017
Investment Manager, currently Highmar k Capital Management, will recommend investment portfolio allocations based upo n the Pension/OPEB Trust Funds’ adopted investment policies and manage those assets accordingly.
Trust Administrator
Public Agency Retirement Services (PARS) has established a multiemployer irrevocable trust in compliance with the requirements of Section 115 of the Internal Revenue Code.
While it is a multi-employer trust, each employer’s contri butions benefit only its own employees. There is no shari ng of either liability or in vestment earnings, and separate employer accounts are maintained. PARS serves as the administrator of the Trust.
Trustee
Any contributions made to the program are held and invested by a trustee. The trustee duties include:
1. Safeguarding assets for the benefit of retirees;
2. Providing oversight protection of the investments;
3. Custodian of the assets; and
4. Disbursing funds to pay for pension costs and/or retiree healthcare premiums.
Investment Manager
Investment Manager assists t he City with selecting invest ment strategy depending on what rate of return the City expects to earn and level of risk tolerance the City is willing to take. Investment Manager prov ides annual review of the investment portfolio and asset allocation as well as takes on fiduciary re sponsibility for the City’s pension and OPEB assets management.
Asset Allocation Investment Strategy
PARS provides flexibility to the City in the selection of the investment strategy for its funds in the Trust, giving the City control on target yield and level of risk on its investments.
Within the Trust, the City has the option of pre-funding either or both of the Pension and OPEB accounts. In either case, the City has t he ability to select one of five Investment Options that best suits its desired or expected return on its investments in the Trust. Each Investment Option allocates the assets in varying investment combinations of equity, fixed income, and cash. With each Investment Option, as the expected rate of return increases so does the assumed risk.
Exhibit 1
3 Adopted March 21Revised June 6, 2017
The Asset Allocation Strategies and the corresponding Investment Options currently available are:
Equity Fixed Income Cash
Conservative 5% - 20% 60% - 95% 0% - 20%
Moderately Conservative 20% - 40% 50% - 80% 0% - 20%
Moderate 40% - 60% 40% - 60% 0% - 20%
Balanced 50% - 70% 30% - 50% 0% - 20%
Capital Appreciation 65% - 80% 10% - 30% 0% - 20%
The City Manager, or his/her designee, in coordination with the City Treasurer and Investment Manager will select the most appropriate investment option for each account (Pension and OPEB) in the Trust.
This Policy recognizes that there will be investment market place volatility and that actual economic and demographic experience will differ from assumed experience. Accordingly, this Policy is intended to provide flexibility to smooth such volatility and experience in a reasonable, systematic and financially sound manner.
Annual Contributions
In order to establish realistic and appropriate thresholds for annual contributions, the City adopts the following requirement for contribut ions to be shared among all City Funds proportionate with the number of employees allocated to these funds in any given year:
Minimum Maximum
Pension $250,000 Unlimited
OPEB $100,000 or as
required in the MOUs Unlimited
Note: FY 2015-16 OPEB Annual Requi red Contribution (ARC) was $10.987 million, as determined by the actuarial valuation report prepared in accor dance with the Governmental Accounting Standards Board Statement No. 45. Per Bartel & Associates, if the City funds OPEB component of the Trust at the ARC level, the OPEB Trust would be fully funded by FY 2034-35.
Pension Plans 1079/1082 (close d pension plans) – starting FY 2016-17, the City shall transfer any unspent funds to the Pension component of the Trust. Each year thereafter, the City shall contribute at least as much as a year prior of the unspent funds plus any additional available funds. Available funds arise due to passing of participants in Plans.
Annual contributions from Successor A gency and Alameda Municipal Power shall be deposited to the OPEB Miscellaneous/Safety (Pre 1-1-2019) account of the Trust.
One-half of each fiscal year’s General Fund surplus over the 25% available fund balance shall be put into a Trust Fund or directly into paying off the CalPERS unfunded liability for either pensions or post-employment benefits.
Exhibit 1
4 Adopted March 21Revised June 6, 2017
Annual Withdrawals
In order to establish realistic and appropriate thresholds for annual withdrawals, the City adopts the following limitations on the withdrawals:
Minimum Maximum
Pension $0 10% or less of CalPERS
Annual Required Contribution
OPEB $0 Annual Required Contribution
(ARC)
Actuarial Terms Definition:
Normal Cost
The City incurs an annual pension and OPEB retirement obligation for current employees.
The ongoing cost for pension and OPEB earned by current employees during the current year is referred to as the “normal” cost.
Unfunded Actuarial Accrued Liability (UAAL)
The actuarial valuation calculates an unfunded actuarial accrued liability (UAAL) as of the valuation date. The UAAL represents the difference between assets available in the trust fund and the liability related to prior em ployment service for former and existing employees.
Annual Required Contributions (ARC)
The ARC to fund pension and OPEB, as determined by the actuarial valuation, reflect the normal cost plus amortization of the UAAL, until such time as the UAAL is fully amortized.