Page: 2 Kittelson & Associates – 1st Amendment
FIRST AMENDMENT TO AGREEMENT
This First Amendment of the Agreement, entered into this ___ day of _______, 2021 (the “Effective Date ”), by and between the CITY OF ALAMEDA, a municipal corporation (hereinafter "City") and KITTELSON & ASSOCIATES, INC., an Oregon corporation, who se address is 155 Grand Avenue, Suite 505, Oakland, CA 94612 (here inafter “Provider”), is made with reference to the following:
RECITALS:
A. On November 10, 2020, an agreement was entered into by and betw een City and Provider (hereinafter "Agreement") in an amount not to exceed $37,850.
B. City and Provider desire to further modify the Agreement to ext end the term and contract amount on the terms and conditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between and unders igned parties as follows:
1. Section 2 (“Services to be Performed”) of the Agreement is modi fied to read as follows:
“Provider agrees to do all necessary work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, and to do all necessary work included in Exhibits A and A1 as requested. The Provider acknowledges that the work plan included in Exhibits A and A1 is tentative and does not commit the City to request Provider to perform all tasks included therein.”
2. Section 3 (“Comp ensation To Provider” ), subsection b., of the A greement is modified to read as follows:
“b. The total compensation for the work under this First Amendm ent is not to exceed $37,120. Total compensation for this Agreement is not to exceed $74,970.”
3. Except as expressly modified herein, all other terms and covena nts set forth in the Agreement shall remain the same and shall be in full force and effect.
Signatures on Next Page
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Page: 3 Kittelson & Associates – 1st Amendment
IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed on the day and year first above written.
KITTELSON & ASSOCIATES, INC. CITY OF ALAMEDA
An Oregon Corporation A Municipal Corporation
Erin M. Ferguson Eric J. Levitt
Principal Engineer City Manager
RECOMMENDED FOR APPROVAL
Andrew Thomas
Planning, Building and Transportation
Director
APPROVED AS TO FORM:
City Attorney
Celena Chen
Chief Planning Counsel
DocuSign Envelope ID: 42E0DF83-3CB1-4413-B181-ACEF6DC30A3F 6/29/2021
FILENAME: H:\24\24846 - CITY OF ALAMEDA ON-CALL SERVICES 2020\001 - CITYWIDE ROUNDABOUT ANALYSIS\ADMIN\CONTRACT AMENDMENT 1\24846_ALAMEDA ROUNDABOUTS CONTRACT AMENDMENT 1.DOCX
May 28, 2021 Project #: 24846.01
Ms. Gail Payne
City of Alameda
RE: Citywide Roundabout Analysis – Contract Amendment #1 Kittelson & Associates, Inc. (Kittelson) has been under contrac t with the City of Alameda to provide transportation services related to conducting roundabout peer review for proposed roundabouts along Central Avenue; screening locations within the City to identify additional potential locations for roundabouts; preparing guidance for roundabout related policies ; and providing guidance related to neighborhood traffic circles.
Our initial contract was for $37,850, to be billed on a time-an d-materials basis, based on the scope of work identified in our contract dated November 10, 2020.
Per our discussions with City staff based on other City needs t hat have arisen related to roundabout implementation, Kittelson is prepared to further assist the City with the following tasks:
x ICE Review and Community Engagement for a project at Island Drive / Mecartney Road; x Design Modification Analysis at the approved Central Avenue / Sherman Street / Encinal Avenu e roundabout; and
x Grant writing to help fund roundabout projects.
The following amendment (Amendment #1) is proposed to add these tasks to the existing scope of work. The budget for Amendment #1 is estimated at $37,120 to be billed as time and materials.
Payment and terms shall be consistent with the terms and condit ions of the initial agreement (dated November 10, 2020). Please review the attached amendment to the professional services agreement.
If the agreement is satisfactory, please return a signed copy. One executed original will be returned for your records.
We look forward to hearing from you.
Sincerely,
KITTELSON & ASSOCIATES, INC.
Erin M. Ferguson, PE, RSP Mike Alston, RSP
Principal Engineer Engineering Associate
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Kittelson & Associates, Inc. Oakland, California
AMENDMENT #1 TO PROFESSIONAL SERVICES AGREEEMENT
PROJECT #: 24846.01
PROJECT NAME: Alameda Citywide Roundabout Analysis
PROJECT BUDGET: As of May 28, 2021
Contract Amount
Current Authorized Amount $37,850
Requested Amendment #1 Budget $37,120
Revised Authorized Amount $74,970
AUTHORIZATION:
The City of Alameda may opt to use their own Amendment terms, but if not then the following signature authorizes Kittelson to proceed.
This amendment amends that Professional Services Agreement date d November 10, 2020 (the “Agreement”), and any prior amen dments, by (1) authorizing Kitt elson & Associates, Inc. to perform services in addition to the services described in Part “A” of the Agreement (See attached Amendments to Part “A”) and (2) increasing the Current Authorized Amount (shown above) to an amount not to exceed the Total Authorized Amount shown above. Except as otherwise stated in this amendment, the terms, conditions, and provisions of the Agreement remain unaltered by this amendment.
Accepted for: Approved for:
CITY OF ALAMEDA KITTELSON & ASSOCIATES, INC.
Signature Signature
Print Name Print Name
Title Title
Date Date
Project Manager: Erin Ferguson
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Kittelson & Associates, Inc. Oakland, California
AMENDMENTS TO PART “A” SCOPE OF WORK
The following sections present the additional work that is covered in this amendment. Additionally, the approved scope of work is included in Attachment A.
TASK 5: ICE REVIEW AND COMMUNITY ENGAGEMENT
Purpose: Engage community members and stakeholders regarding a proposed project at Island Drive / Mecartney Road intersection.
Kittelson understands that a potential project at Island Drive/ Mecartney Road was studied and documented in a December 11, 2019, intersection control evaluat ion (ICE). The ICE included traffic operations analysis, which showed improved operations for a rou ndabout concept compared to existing all-way stop conditions or proposed traffic signal conditions. The ICE also provided preliminary concepts and cost estimates for both a roundabout and signal alternative. The City would like to engage community members and stakeholders regarding a project at this location.
Kittelson would help the City engage the community through the following tasks:
Task 5.1 Review ICE Documentation
Kittelson will review the existing ICE documentation to confirm findings and recommendations before engaging the community on a potential project. Kittelson will:
x Use the available data from the ICE to review and verify traffic operations analysis and findings. x Review and provide comments on the proposed concept designs as they relate to lane configurations, horizontal alignments, size, and roundabout performance checks. x Conduct a conference call with the City to review findings and discuss any modifications necessary before proceeding with outreach and engagement efforts. x Document any relevant adjustment s Kittelson recommends to the e xisting ICE analysis, findings, and recommendations (ICE review memorandum). Kittelson will res pond to one set of City comments on a draft of this memorandum.
Deliverables:
x Draft and Final ICE Review Memorandum
x Conference Call with City Staff
5.2 Outreach and Engagement
Kittelson will assist the City in engaging members of the Bay F arm Island community on the proposed project and considerations. The City will plan, schedule, and a dvertise the community meetings.
Kittelson will present at the community meetings.
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Kittelson & Associates, Inc. Oakland, California
This will include:
x Participation in up to four community meetings with homeowner’s associations (HOAs) or other relevant stakeholder groups identified by the City. Kittelson w ill prepare and use the same presentation of project recomme ndations and roundabout educatio nal information that may be revised slightly between presentations.
x Presentation of findings and reco mmendation to the Transportati on Commission (TC) and to City Council (CC). The presentation to the City Council will be adap ted from the HOA presentations to include a summary of outreach and engagement activities.
Assumptions:
x Each community meeting will be 2 hours long and will be conduct ed virtually (no travel time included).
x The TC and CC meetings are each expected to last four hours and will be conducted virtually (no travel time included).
Deliverables:
x Present at up to four virtual community meetings
x Present at one TC meeting and one CC meeting
TASK 6: DESIGN MODIFICATION ANALYSIS
Purpose: Analyze potential for roundabout design modifications at Central Avenue / Sherman Street / Encinal Avenue related to potential right-of-way acquisition.
Kittelson will review the design approved by the City Council at the April 20, 2021 meeting to determine whether design modifications would be possible with the acquisition of a portion of the Mobil station on the east side of the intersection. Kittelson will provide de sign markups and recommendations related to roundabout inscribed circle diameter size and locati on that relate to desired performance outcomes. Kittelson will also host a call with the City to pres ent recommendations related to right-of- way acquisition and the ability to improve the proposed design.
Assumptions:
x The City will provide Kittelson with the current roundabout des ign graphic at scale overlaid over property lines.
Deliverables:
x Design markups indicating potential for design modifications x Call with City to discuss findings and recommendations
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Kittelson & Associates, Inc. Oakland, California
TASK 7: GRANT WRITING
Purpose: Support the City in obtaining funding for proposed roundabout projects.
Kittelson will help the City of Alameda develop grant applicati ons to fund proposed roundabout projects for implementation. Kit telson will work with the City to identify the appropriate grant opportunities and develop supportive materials, which may include:
Planning-level cost estimates
Summarized crash history and benefit-cost ratios applicable to, for example, the California Highway Safety Improvement Program (HSIP) or Active Transportat ion Program (ATP) grants
Kittelson will work with the City to identify the items needed for targeted grant applications and will provide up to $5,000 of support on these tasks.
BUDGET
The total budget for the tasks described above is $37,120. The breakdown by task, staff, and hours is shown below.
Ray, Brian Lewis, Laurence Ferguson, Erin Alston, Mike Polikakhina, Polina
Task-Sub Task Notes Staff BLR LVL EMF MGA POP 005-1 Review ICE Documentation
Review ICE operations findings 1268 17 $2,830
Review and comment on cost estimates 22 4 8 $1,720
Draft and final ICE review memo 1267 16 $2,690
Conference call and preparation 22 4 $820
Reimbursable Expense $0
Task #005-1 - Subtotal 2 2 8 18 15 45 $8,060
5-2 Outreach and Engagement
Prepare for community meetings (presentation and coordination) 10 12 2 24 $4,700 Participate in Community Meetings 88 16 $3,280
Prepare for TC and CC (presentation and coordination) 44 8 $1,640 Participate in TC and CC meetings 88 16 $3,280
Coordination 224 8 $1,640
Reimbursable Expense $0
Task #5-2 - Subtotal 0 2 32 36 2 72 $14,540
6-1 Design Modification Analysis
Review and provide comments 628 1 6 32 $6,800
Conference call with City 2244 12 $2,720
Reimbursable Expense $0
Task #6-1 - Subtotal 8 4 12 20 0 44 $9,520
7-1 Grant Writing
Tasks to be scoped 20 20 $5,000
Reimbursable Expense $0
Task #7-1 - Subtotal 0 0 20 0 0 20 $5,000
TOTAL HOURS 10 8 72 74 17
LABOR RATE $290.00 $250.00 $250.00 $160.00 $140.00
LABOR COST 181 $37,120
TOTAL LABOR
WORK TASK/
TASK HOURS
WORK TASK/
TASK COST
TOTAL HOURS
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Kittelson & Associates, Inc. Oakland, California
ATTACHMENT A: APPROVED SCOPE OF WORK
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