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RECIPIENT TYPE: Send Payment Request to:
Municipal Contact EPA RTPFC at: [email protected]
RECIPIENT: PAYEE:
98T62101GRANT NUMBER (FAIN):
W9
PAYMENT METHOD:
ASAP
DATE OF AWARD
MAILING DATE
ACH#
06/01/2023
PEND
U.S. ENVIRONMENTAL
PROTECTION AGENCY
Grant Agreement
MODIFICATION NUMBER:
PROGRAM CODE: 05/26/2023
TYPE OF ACTION
New
0 EIN:
City of Alameda
2263 Santa Clara Ave., RM 120
Alameda, CA 94501-4477
94-6000288
2263 Santa Clara Ave., RM 120
City of Alameda
Alameda, CA 94501-4477
PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Gail Payne
City Hall
2263 Santa Clara Avenue, Rm 120
Alameda, CA 94501-4451
Email: [email protected]
Phone: 510-747-6892
Erica Yelensky
75 Hawthorne Street, WTR-2-2
San Francisco, CA 94015
Email: [email protected]
Phone: 415-972-3021
Matthew Null
Grants Branch, MSD-6
75 Hawthorne Street
San Francisco, CA 94015
Email: [email protected]
Phone: 213-244-1827
See Attachment 1 for project description.
SAN FRANCISCO BAY AREA WATER QUALITY IMPROVEMENT FUND
PROJECT TITLE AND DESCRIPTION
$2,945,000.00
TOTAL PROJECT PERIOD COSTBUDGET PERIOD
06/08/2023 - 10/31/2025 $2,945,000.0006/08/2023 - 10/31/2025
TOTAL BUDGET PERIOD COSTPROJECT PERIOD
NOTICE OF AWARD
Based on your Application dated 09/13/2022 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $1,472,500.00. EPA agrees to cost-share 50.00% of all approved budget period costs incurred, up to and not exceeding total federal funding of $1,472,500.00. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments.
U.S. EPA, Region 9 , U.S. EPA, Region 9 Grants Branch, MSD-6 San Francisco, CA 94015
75 Hawthorne Street
San Francisco, CA 94105
Digital signature applied by EPA Award Official for
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE)
ORGANIZATION / ADDRESS
75 Hawthorne Street
AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESS
05/26/2023
DATE
Angela Mendiola
Carolyn Truong
U.S. EPA, Region 9, Water Division, WTR-1
R9 - Region 9
Digital signature applied by EPA Award Official
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EPA Funding Information
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
$0 $1,472,500EPA Amount This Action $1,472,500
$0 $0EPA In-Kind Amount $0
$0 $0Unexpended Prior Year Balance $0
$0 $0Other Federal Funds $0
$0 $1,472,500Recipient Contribution $1,472,500
$0 $0State Contribution $0
$0 $0Local Contribution $0
$0 $0Other Contribution $0
$0 $2,945,000Allowable Project Cost $2,945,000
Clean Water Act: Sec. 32066.126 - Geographic Programs - San Francisco Bay Water Quality Improvement Fund
Statutory Authority Regulatory AuthorityAssistance Program (CFDA) 2 CFR 200, 2 CFR 1500 and 40 CFR 33
Fiscal
Site Name Req No FY Approp.
Code
Budget
Oganization
PRC Object
Class
Site/Project Cost
Organization
Obligation /
Deobligation
- $1,472,500-4158000BK409L2B23242309W32028-
$1,472,500
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Total Approved Allowable
Budget Period Cost
Budget Summary Page
$2,945,000
$1,472,500
$2,945,000
$1,472,500
$0
$0
$0
$0
$0
Table A - Object Class Category
(Non-Construction)
$0
$0
$0
$1,472,500
$2,945,000
$0
1. Personnel
2. Fringe Benefits
3. Travel
4. Equipment
5. Supplies
6. Contractual
7. Construction
11. Total (Share: Recipient ______ % Federal ______ %)
8. Other
9. Total Direct Charges
12. Total Approved Assistance Amount
13. Program Income
14. Total EPA Amount Awarded This Action
15. Total EPA Amount Awarded To Date
10. Indirect Costs: 0.00 % Base
50.0050.00
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Attachment 1 - Project Description
The City of Alameda Green Stormwater Bioretention Areas Project will add nature-based bioretention areas at three intersections with roundabouts as part of the Central Avenue Safety Improvement. The intersections to receive bioretention areas are adjacent to the San Francisco Bay and are on the San Francisco Bay Trail and on AC Transit bus routes. The bioretention areas will be in the red curb zones of intersections and in the center circles of the three roundabouts. The purpose of this project is to construct sustainable systems that slow stormwater runoff by dispersing it to vegetated areas, promote infiltration and evapotranspiration, and clean stormwater runoff into the San Francisco Bay in that discharge of pollutants to the storm drain system is the leading source of water pollution to these water bodies. Bioretention areas have other co-benefits including flood reduction, multimodal transportation safety improvements and enhanced streetscapes promoting Bay Friendly landscaping with California native, drought tolerant species. The project design is expected to be complete in summer 2023 and construction is expected to begin in fall 2023.
This agreement provides federal funding in the amount of $1,472,500.
To implement the San Francisco Estuary Partnership’s Comprehensive Conservation and Management Plan, the City of Alameda will accomplish the following activities: solicit bids to build the project per EPA grant requirements, award a contract to build the bio retention areas, and oversee construction of over 6000 ft.² of bio retention area. Anticipated deliverables include project design documents, project bid documents, and construction of over 6000 ft.² of bio retention area. Anticipated outcomes include improving the water quality of runoff draining to San Francisco Bay. Specifically, pollutant removals attributed to bioretention areas range from 70 to 95 percent for sediments, metals, and oils. The intended beneficiaries of this project are communities living on Alameda Island and the living resources of the San Francisco Bay and its watersheds. No subawards are included in this assistance agreement.
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Administrative Conditions
General Terms and Conditions
The recipient agrees to comply with the current EPA general terms and conditions available at:
https://www.epa.gov/grants/epa-general-terms-and-conditions-effective-october-1-2022-or-later.
These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award.
The EPA repository for the general terms and conditions by year can be found at: https://www.epa.gov/grants/grant-terms- and-conditions#general.
A. Federal Financial Reporting (FFR)
For awards with cumulative project and budget periods greater than 12 months, the recipient will submit an annual FFR (SF 425) covering the period from "project/budget period start date" to September 30 of each calendar year to the EPA Finance Center in Research Triangle Park, NC. The annual FFR will be submitted electronically to [email protected] no later than December 30 of the same calendar year. Find additional information at https://www.epa.gov/financial/grants. (NOTE:
The grantee must submit the Final FFR to [email protected] within 120 days after the end of the project period.)
B. Procurement
The recipient will ensure all procurement transactions will be conducted in a manner providing full and open competition consistent with 2 CFR Part 200.319. In accordance with 2 CFR Part 200.324, the grantee and subgrantee(s) must perform a cost or price analysis in connection with applicable procurement actions, including contract modifications.
C. MBE/WBE Reporting, 40 CFR, Part 33, Subpart E (EPA Form 5700-52A)
The recipient agrees to submit a “MBE/WBE Utilization Under Federal Grants and Cooperative Agreements” report (EPA Form 5700-52A) annually for the duration of the project period. The current EPA Form 5700-52A with instructions is located at https://www.epa.gov/grants/epa-grantee-forms
This provision represents an approved exception from the MBE/WBE reporting requirements as described in 40 CFR Section 33.502.
Reporting is required for assistance agreements where funds are budgeted for procuring construction, equipment, services and supplies (including funds budgeted for direct procurement by the recipient or procurement under subawards or loans in the “Other” category) with a cumulative total that exceed the Simplified Acquisition Threshold (SAT) currently set at $250,000 (the dollar threshold will be automatically revised whenever the SAT is adjusted; See 2 CFR Section 200.1), including amendments and/or modifications. All procurement actions are reportable when reporting is required, not just the portion which exceeds the SAT.
Recipients with expended and/or budgeted funds for procurement are required to report annually whether the planned procurements take place during the reporting period or not. If no budgeted procurements take place during the reporting period, the recipient should check the box in section 5B when completing the form.
When completing the annual report, recipients are instructed to check the box titled “annual” in section 1B of the form. For the final report, recipients are instructed to check the box indicated for the “last report” of the project in section 1B of the form. For section 2B, the Region 9 EPA DBA Coordinator is Alexandrea Perez, email: [email protected], phone:
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415-972-3826.
The annual reports are due by October 30th of each calendar year and the final report is due within 120 days after the end of the project period, whichever comes first. The recipient will submit the MBE/WBE report(s) and/or questions to [email protected] and the EPA Grants Specialist identified on page 1 of the award document.
D. Indirect Costs
The Cost Principles under 2 CFR Part 200, Subpart E apply to this award. Since there are no indirect costs included in the assistance budget, they are not allowable under this Assistance Agreement.
Programmatic Conditions
a. Reporting: The recipient shall submit quarterly progress reports to the EPA Project Officer within 30 calendar days after the end of each Federal fiscal quarter (January 31, April 30,July 31, and October 31).The progress reports should include:
- a discussion of the activities conducted during the previous quarter (including a comparison of actual accomplishments with the anticipated outputs and outcomes specified in the workplan), - progress towards milestones,
- problems encountered with achieving outputs and outcomes, and their resolution, - activities planned for the next two quarters,
- a financial accounting of costs incurred during the reporting period, - cumulative project costs (EPA and match amounts) since the beginning of the project, by task, and
- identification of any special EPA assistance needed, and an explanation of any cost overruns.
The recipient will notify the EPA Project Officer if something materially impairs their ability to complete the tasks and deliver the products, outputs and outcomes identified in the workplan.
Within 120 days of the end of the project period the recipient must email a final report documenting project activities over the entire project period and the recipient's achievements with respect to the project's purposes and objectives. The final report must be emailed to the EPA Project Officer.
b. Grant Source Recognition: The recipient should publicly acknowledge the US EPA San Francisco Bay Water Quality Improvement Fund as the funding vehicle for the projects when the grantee is asked by public entities, federal agencies or state and local agencies about
the projects and on-going results.
c. Cybersecurity Grant Condition for Other Recipients, Including Intertribal Consortia
(a) The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State or Tribal law cybersecurity requirements.
(b)(1) EPA must ensure that any connections between the recipient’s network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, user-controlled connections such as website browsing are excluded from this definition.
If the recipient’s connections as defined above do not go through the Environmental Information Exchange Network or W9 - 98T62101 - 0 Page 7
EPA’s Central Data Exchange, the recipient agrees to contact the EPA Project Officer (PO) no later than 90 days after the date of this award and work with the designated Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate.
This condition does not apply to manual entry of data by the recipient into systems operated and used by EPA’s regulatory programs for the submission of reporting and/or compliance data.
(b)(2) The recipient agrees that any subawards it makes under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient’s network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA’s Central Data Exchange. The recipient will be in compliance with this condition: by including this requirement in subaward agreements; and during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.332(d), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA.
***END OF ASSISTANCE AGREEMENT***
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