Scope of Work - City of Alameda - City-wide DEI Support (2024)
Prepared for:
Sarah Henry
City of Alameda
[email protected]
Created by:
Tiffany Hoang
CircleUp Education
[email protected]
510-470-5290
www.circleuped.org
Scope of Work - Phase 1
Name Price QTY Subtotal
Service Planning & Preparation Meeting - DEIB
Working Group, E-Team and service preparation -
ONLINE
This is a meeting with key stakeholders in your organization to prepare for upcoming meetings, process the impact of past meetings, or review any important information that is related to the planning or delivery of services by CircleUp's Team. This service may include a request from you to have the CircleUp team review critical media in preparation for upcoming services.
Logistics
• This meeting or session is 50 minutes long
• If this service is a meeting, no more than 10 people will be in attendance.
• Includes - 2-3 Meetings to help build a plan for roll-out of services
• Includes - 2-3 Meetings to discuss training topics,
planning, and problem solving.
$595.00 10 $5,950.00
Discussion Circle/Meeting Facilitation - Live In-person - With DEIB Working Group and E-Team
The Discussion Circle/Meeting is designed to engage participants in activities designed to discuss, reflect, and process important topics that impact the day-to-day live of participants. This meeting will be used to discuss and clarify the DEIB Working group recommendations, identify priorities, and collaborate on creating tangible actions that reflect those priorities.
Live Training Logistics
• This session is LIVE, meaning that it will take place at your site • The session is 2 hours long
• There will be one short break included in the session. • This session will include small group breakout sessions. • Our team will arrive up to 1 hour early to set up the sessions. • Our team will stay 30 minutes after the session to pack up all of the training materials.
• Our trainers have been fully vaccinated with the COVID-19 Vaccine and will wear a mask during the training session that allows participants to still see their faces.
• The cost includes setup, breakdown, and travel costs.
Customizations
• This will be a meeting the the DEIB Working Group and the Executive Team to collaborative on rolling out the city- wide training plan with CircleUp Education.
• This meeting will include the presentation of the DEIB's recommendations and identifying priority-based actions as a team.
$3,846.00 1 $3,846.00
Unravelling Equity Training - Live In-person - City
Council Members
Description
This course is designed to help staff build deeper empathy and understanding for people whose culture, experiences,
perspectives, and habits are different from their own. This course helps shine a bright spotlight on the inaccurate belief that there is a uniformly accepted way of being that everyone should enact and instead guides staff toward an equitable way of viewing people that takes into consideration their race, culture, gender, and other diverse identities. This course will help staff develop equity lenses to help them assess their actions, behaviors, and policies to ensure that they are taking into consideration different starting points and perspectives when working in their community.
Live Training Logistics
• This session is LIVE, meaning that it will take place at your site • The session is 3 hours long. (can be adjusted if needed) • There will be one short break included in the session. • This session will include small group breakout sessions. • Our team will arrive up to 1 hour early to set up the sessions. • Our team will stay 30 minutes after the session to pack up all of the training materials.
• Our trainers have been fully vaccinated with the COVID-19 Vaccine and will wear a mask during the training session that allows participants to still see their faces.
• The cost includes setup, breakdown, and travel costs. • Maximum of 40 Participants
$4,982.00 1 $4,982.00
Specialized DEI Training - Live In-person - EMT Deep
Dive Specialized Training Session
This is a highly customized DEI training that reflects the needs and starting points of your team based on results from the service planning meetings and the Discussion Meetings with the DEIB and Executive Teams. This service takes an existing DEI or Real Talk About Racism training and adds specialized modules to the training based on your needs.
Live Training Logistics
• This session is LIVE, meaning that it will take place at your site • The session is 3 hours long.
• There will be one short break included in the session. • This session will include small group breakout sessions. • Our team will arrive up to 1 hour early to set up the sessions. • Our team will stay 30 minutes after the session to pack up all of the training materials.
• Our trainers have been fully vaccinated with the COVID-19 Vaccine and will wear a mask during the training session that allows participants to still see their faces.
• The cost includes setup, breakdown, and travel costs.
Logistics
• This includes a Deep Dive Specialized Training Session for Executive Management Team. This session is 3 hours
long and has a maximum of 40 people.
• Specific topics to be determined.
$4,982.00 1 $4,982.00
Tax $0.00
Total $19,760.00
Scope of Work - Phase 2
Name Price QTY Subtotal
Specialized DEI Training - Live In-person (Staff
Trainings - Topic TBD) + EMT Deep Dive Specialized
Training Session
This is a highly customized DEI training that reflects the needs and starting points of your team based on results from the service planning meetings and the Discussion Meetings with the DEIB and Executive Teams. This service takes an existing DEI or Real Talk About Racism training and adds specialized modules to the training based on your needs.
Live Training Logistics
• This session is LIVE, meaning that it will take place at your site • The session is 3 hours long.
• There will be one short break included in the session. • This session will include small group breakout sessions. • Our team will arrive up to 1 hour early to set up the sessions. • Our team will stay 30 minutes after the session to pack up all of the training materials.
• Our trainers have been fully vaccinated with the COVID-19 Vaccine and will wear a mask during the training session that allows participants to still see their faces.
• The cost includes setup, breakdown, and travel costs.
Logistics
• 3 hours long per session.
• Maximum 40 participants per session = 700 ~
Employees = 19 sessions. (We include a few
additional to account for turn over and new hires)
• Topics will be decided with the help of the DEIB
Working Group and E-Team.
• This also includes a Deep Dive Specialized Training
Session for Executive Management Team. This
session is 3 hours long and has a maximum of 40
people.
$4,982.00 20 $99,640.00
Make-up Sessions - 3 hours - Live In-person
These are make-up sessions for employees who were not able to attend the first sessions. We recommend 3 make-up sessions that are spread out to allow for higher participation.
$4,982.00 3 $14,946.00
Tax $0.00
Total $114,586.00
Summary Of Next Steps
All of the proposed support steps are included in the proposed cost above.
1. Negotiate Services & Costs
2. Sign Service Agreement
3. Finalize Logistics & Preparation of Services
4. Customize Your Services
5. Begin Implementing Your Services
6. Evaluate Services and Discuss Next Steps
Some Of Our Satisfied Clients