AUTOMATED MATERIALS SORTING MACHINE
FOR
ALAMEDA FREE LIBRARY
Exhibit 2
Ja
nuary 16, 2024
Mr.
Marlon Romero
Acting Library Director
Alameda Free Library
1550 Oak Street
Alameda, CA 94501
Dea
r Mr. Romero:
Aga
in, thank you for inviting us to participate in your RFQ for Automated Materials Handling. In this document, we have included drawings and pricing for option 4, B26365-000-4-0 with eleven destinations (9 bins and 2 tote shelves) as well as option 5, B26365-000-5-0 that has nine destinations (7 bins and 2 tote shelves).
Contact
Sue Cashmark, your Sales Consultant, is committed to delivering the very best solution to fit the Library’s needs. You are welcome to contact Sue any time:
Sue Cashmark
Sales Consultant, Circulation Solutions
Sue 678-708-9469
[email protected]
We value our long-standing relationship with the Alameda Free Library and we look forward to expanding our relationship together. From all of us at EnvisionWare, thank you for being a loyal customer and thank you for considering our proposal for an expanded relationship.
War
m regards,
Jo
hn C. Dexter
General Manager
EnvisionWare, Inc.
Exhibit 2
TABLE OF CONTENTS FOR
ALAMEDA FREE LIBRARY
OPTION 4 – DRAWING FOR ALAMEDA FREE LIBRARY ............................................................................ 4 OPTION 5 – DRAWING FOR ALAMEDA FREE LIBRARY ............................................................................ 6 PRICING FOR ALAMEDA FREE LIBRARY ............................................................................................... 8
Exhibit 2
OPTION 4 – DRAWING FOR
ALAMEDA FREE LIBRARY
Attached please find the drawing for Option 4, B26365-000-4-0
Exhibit 2
LM2100
Wall
Dimensions
Estimated
Option
1 x LM2100 Patron Return
1 x LM1200 Patron Return
1 x ES1200 Staff Return
2 x Ergo Tote Shelf Destinations
8 x Sort Trolley Destinations
1 x Exceptions Bin (Sort Trolley)
Circuit 1
1x 120VAC 20A Circuit (50-60 Hz)
1 Quad Receptacle
5x Ethernet Outlets
Wall Mounted Per Local Code
5'-9 1/2"
4'-2"
7'-2" 13'-2 1/4"
LibraryMate 1200
SortMate 2000
SortTrolley
Conveyor
ErgoStaff 1200
LibraryMate 2100
Step - To Be Removed By Others
Ergo Tote Shelf
2/21/2022 THA Updated Building Layout5
ARCH D
X:\ALAMEDA FREE LIBRARY CA\SALES\B26365-000_EW\DRAWINGS\B26365-000 REV0 ALAMEDA FREE LIBRARY - EW.DWG REV.#REV. BYDATE DESCRIPTION
REVISIONS
elevating logistics
NOT FOR CONSTRUCTION - CONCEPTUAL DRAWING ONLY
B26365-000-4-0
185.857.000
Alameda Free Library CA
B26365-000-4-0 1
HKI
1/11/2024
NTG - - - -
- - - -
- - - -
PLAN VIEW
-
-
-
- - --
Exhibit 2
OPTION 5 – DRAWING FOR
ALAMEDA FREE LIBRARY
Attached please find the drawing for Option 5, B26365-000-5-0.
Exhibit 2
Exhibit 2
PRICING FOR
ALAMEDA FREE LIBRARY
Attached please find pricing for Option 4 and 5, as well as other optional components.
Exhibit 2
Sorter Price – Option 4
Alameda Free Library
Main Branch Pricing Option 4 – (11-Destinations) Price
Item# SOI-AMH 2K 1723 Alameda Main-4
Sortation System – Interior System (11-destinations)
Lyngsoe Dwg: B26365-000-4-0
Sortation System
• Qty (1) Library Mate™ LM2100 Exterior check in station (RFID) with touchscreen interface and patron shelf
• Qty (1) Library Mate™ LM1200 Interior check in station (RFID) with touchscreen interface, patron shelf, and patron receipt printer • Qty (1) Ergo Staff™ ES1200 Staff induction check in station (RFID) with touchscreen interface, height adjustable work surface, backdating o Qty (1) Hold Slip Printer
• Qty (1) Sort Mate™ SM2000 High-Speed Sorter with 11-destinations o (8) Sort Trolley™ destinations with chute full capability o (2) Ergo Tote Shelf destinations
o (1) Sort Trolley™ destination exceptions bin
• Lyngsoe Sort Controller
• Conveyance
• System Delivery and Set up
• Shipping
• Parts Warranty (Standard 12 month)
• Hotline (24/7) (Standard 12 month)
• Spare Parts (on-site kit)
• Qty (9) Sort Trolleys™
Total USD $211,561.25
Tax @ 10.75% $22,742.83
Project Management Fee $250.00
Total USD $234,554.08
Annual Maintenance:
Year 1 Included
Year 2 $19,992.54
Year 3 $20,992.17
Year 4 $22,041.77
Year 5 $23,143.86
Exhibit 2
Alameda Free Library
Main Branch Pricing Option 5 – (9-destinations) Price
Item# SOI-AMH 2K 1723 Alameda Main-5
Sortation System – Interior System (9-destinations)
Lyngsoe Dwg: B26365-000-5-0
Sortation System
• Qty (1) Library Mate™ LM2100 Exterior check in station (RFID) with touchscreen interface and patron shelf
• Qty (1) Library Mate™ LM1200 Interior check in station (RFID) with touchscreen interface, patron shelf, and patron receipt printer • Qty (1) Ergo Staff™ ES1200 Staff induction check in station (RFID) with touchscreen interface, height adjustable work surface, backdating o Qty (1) Hold Slip Printer
• Qty (1) Sort Mate™ SM2000 High-Speed Sorter with 9-destinations o (6) Sort Trolley™ destinations with chute full capability o (2) Ergo Tote Shelf destinations
o (1) Sort Trolley™ destination exceptions bin
• Lyngsoe Sort Controller
• Conveyance
• System Delivery and Set up
• Shipping
• Parts Warranty (Standard 12 month)
• Hotline (24/7) (Standard 12 month)
• Spare Parts (on-site kit)
• Qty (7) Sort Trolleys™
Total USD $198,316.25
Tax @ 10.75% $21,319.00
Project Management Fee $250.00
Total USD $219.885.25
Annual Maintenance:
Year 1 Included
Year 2 $18,740.89
Year 3 $19,677.93
Year 4 $20,661.83
Year 5 $21,694.92
Exhibit 2
Options Pricing
System accessories
Interlocked Locking Book drop
• Qty (1) locking book drop
• Integration to Library Mate™
*Sort Trolley quoted separately
Option price $8,500 USD
Graphical system display
System monitor
Qty (1) 50” flat screen monitor with wall
mount (to be positioned within 20 feet of
sorter)
Implementation of site specific graphical
system display
Option price $7,489 USD
Payment terms
50%Dep|Bal-30| Services-Accept
Options Pricing only valid for installation with primary sorter. Future changes and additions will require custom quote to include installation and delivery.
Options prices do not include sales tax.
This Proposal Is Valid For 90 Days
Exhibit 2
Owner’s Responsibilities
a) Provide any necessary permits and/or licenses.
b) Provide power to a location near the sorter and coordinated points near the conveyor route (within 10 feet) 120V single phase.
c) If required, provide details of structural, or imbedded obstructions within floor or ceiling structures. X-ray or other methods is not included unless otherwise specified. d) Provide one network drop per Library Mate™ or Ergo Staff™, one for each sorter for communication and support, and one for onsite commissioner. e) Provide one SIP license for each check-in station.
f) Allow for site-to-site VPN (IPSEC) for commissioning and ongoing hotline support.
Additional details contained in LS Remote Customer Support document g) Provide a clear path for access to and from the installation site for personnel and equipment.
h) Provide secure, dry, convenient storage for equipment, tools and materials used on site.
i) Provide adequate working space for the installation crew. Provide lighting for installation at the location where the work is to be performed. Provide parking and restroom facilities. Provide onsite security
j) If special lift equipment is required, Lyngsoe Systems must have access to a ramp door.
k) Areas of installation to be broom swept by other contractors prior to the start of Lyngsoe Systems installation.
l) Provide no later than the scheduled start of installation date, the installation site free and clear and ready for Lyngsoe Systems to begin installation. Lyngsoe Systems acknowledges that some degree of facility construction may be underway during installation. The Purchaser acknowledges its responsibility to minimize possible resulting disruptions to Lyngsoe Systems’ installation process. m) Provide no later than start of installation date, all civil work and necessary removal or modifications of existing equipment or buildings. For instance, the building modifications required for the installation of the Library Mates™ in exterior or interior walls, and penetration points through walls required by the conveyor run.
Architectural finishing of penetration points after installation of Library Mates™ if required.
Exhibit 2
Quotation
US-84541
1/16/2024
This information is con®dential and proprietary to EnvisionWare, Inc.
US-84541 1
Bill To TOTAL
Marlon Romero
Alameda Free Library
1550 Oak Street
Alameda CA 94501
United States
$234,554.08
Quote Expires: 4/15/2024
Federal EIN Currency Terms Sales Rep
58-2424595 US Dollar *50%Dep|Bal-30|
Services-Accept
Cashmark, Sue
Quotation Title Memo
AMH - Option 4 - Lyngsoe Dwg: B26365-000-4-0
Qty Item / Description Ship To Unit Price Amount
1 SOI-AMH-2K Forecast
Item# SOI-AMH 2K 1723 Alameda Main-4
Sortation System – Interior System (11-destinations)
Lyngsoe Dwg: B26365-000-4-0
Sortation System
• Qty (1) Library Mate™ LM2100 Exterior check in
station (RFID) with touchscreen interface and patron
shelf
• Qty (1) Library Mate™ LM1200 Interior check in station (RFID) with touchscreen interface, patron shelf, and
patron receipt printer
• Qty (1) Ergo Staff™ ES1200 Staff induction check in
station (RFID) with touchscreen interface, height
adjustable work surface, backdating
o Qty (1) Hold Slip Printer
• Qty (1) Sort Mate™ SM2000 High-Speed Sorter with
11-destinations
o (8) Sort Trolley™ destinations with chute full capability o (2) Ergo Tote Shelf destinations
o (1) Sort Trolley™ destination exceptions bin
• Lyngsoe Sort Controller
• Conveyance
• System Delivery and Set up
• Shipping
• Parts Warranty (Standard 12 month)
• Hotline (24/7) (Standard 12 month)
• Spare Parts (on-site kit)
• Qty (9) Sort Trolleys™
$211,561.25 $211,561.25
1 AMH-2K PS
AMH Gen2000 Project Management
$250.00 $250.00
Exhibit 2
Quotation
US-84541
1/16/2024
This information is con®dential and proprietary to EnvisionWare, Inc.
US-84541 2
Subtotal $211,811.25
Freight charges are estimated; actual charges will be billed. Discount Send your purchase order or email con®rmation to:
EMAIL : [email protected] | FAX : +1 678.382.6501 Freight $0.00
Tax $22,742.83
PST-CA
Use of EnvisionWare, Inc. Products is subject to the terms and conditions in the end user license agreement found at: http://system.envisionware.com/terms . By signing this quote or issuing a purchase order, you indicate your approval of EnvisionWare's terms and conditions.
Signature: _______________________________ Date: _______________ Total $234,554.08
Exhibit 2
Quotation
US-84540
1/16/2024
This information is con®dential and proprietary to EnvisionWare, Inc.
US-84540 1
Bill To TOTAL
Marlon Romero
Alameda Free Library
1550 Oak Street
Alameda CA 94501
United States
$219,885.25
Quote Expires: 4/15/2024
Federal EIN Currency Terms Sales Rep
58-2424595 US Dollar *50%Dep|Bal-30|
Services-Accept
Cashmark, Sue
Quotation Title Memo
AMH - Option 5 - Lyngsoe Dwg: B26365-000-5-0
Qty Item / Description Ship To Unit Price Amount
1 SOI-AMH-2K Forecast
Item# SOI-AMH 2K 1723 Alameda Main-5
Sortation System – Interior System (9-destinations)
Lyngsoe Dwg: B26365-000-5-0
Sortation System
• Qty (1) Library Mate™ LM2100 Exterior check in
station (RFID) with touchscreen interface and patron
shelf
• Qty (1) Library Mate™ LM1200 Interior check in station (RFID) with touchscreen interface, patron shelf, and
patron receipt printer
• Qty (1) Ergo Staff™ ES1200 Staff induction check in
station (RFID) with touchscreen interface, height
adjustable work surface, backdating
o Qty (1) Hold Slip Printer
• Qty (1) Sort Mate™ SM2000 High-Speed Sorter with
9-destinations
o (6) Sort Trolley™ destinations with chute full capability o (2) Ergo Tote Shelf destinations
o (1) Sort Trolley™ destination exceptions bin
• Lyngsoe Sort Controller
• Conveyance
• System Delivery and Set up
• Shipping
• Parts Warranty (Standard 12 month)
• Hotline (24/7) (Standard 12 month)
• Spare Parts (on-site kit)
• Qty (7) Sort Trolleys™
$198,316.25 $198,316.25
1 AMH-2K PS
AMH Gen2000 Project Management
$250.00 $250.00
Exhibit 2
Quotation
US-84540
1/16/2024
This information is con®dential and proprietary to EnvisionWare, Inc.
US-84540 2
Subtotal $198,566.25
Freight charges are estimated; actual charges will be billed. Discount Send your purchase order or email con®rmation to:
EMAIL : [email protected] | FAX : +1 678.382.6501 Freight $0.00
Tax $21,319.00
PST-CA
Use of EnvisionWare, Inc. Products is subject to the terms and conditions in the end user license agreement found at: http://system.envisionware.com/terms . By signing this quote or issuing a purchase order, you indicate your approval of EnvisionWare's terms and conditions.
Signature: _______________________________ Date: _______________ Total $219,885.25
Exhibit 2