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DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE
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DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan i
Cover Letter
May 20, 2022
Danielle Mieler
Sustainability and Resilience Manager
City of Alameda
2263 Santa Clara Avenue, Room 300
Alameda, California 94501
S
Subject: Proposal for Urban Forest Plan
Dear Ms. Mieler,
Dudek is pleased to submit this proposal to prepare an Urban Forest Plan (UFP) for the City of Alameda (City). The team specifically chosen for this contract has the expertise and the qualifications outlined in the Request for Proposal (RFP). The UFP will be a high-quality, science- based, model-planning tool that incorporates the tree priorities and values of key stakeholders. Together, the project team offers the City the following strengths:
Collaborative Team. Project Manager Ryan Allen will lead the Dudek team. Supporting Mr. Allen will be subject matter experts who will lead specific project tasks and be supported by additional team members.
Dudek team expertise includes International Society of Arboriculture (ISA)-Certified Arborists, municipal specialists, urban foresters, a plant pathologist, urban planners, geographic information system (GIS) specialists, a data scientist, publication specialists, and graphic designers. We will leverage our collective team experience to maximize the utility and quality of the project deliverables, saving the City time and money.
Partnering with Dudek will AIM Consulting, a woman-owned small business that works with both public and private clients throughout Northern California. AIM will be the primary lead for developing the community outreach and engagement plan, and executing public events.
An Informed, Creative Approach to UFPs and Canopy Cover Analyses. The proposed project team has successfully completed urban forestry projects, including urban forest management/master plans (UFMPs), street tree master plans, and canopy cover analyses. Recent relevant urban forestry and canopy cover analysis projects include those for the Cities of San Jose, Hillsborough, Los Angeles, Rancho Cordova, Downey, Willits, Beverly Hills, Temecula, and La Mesa, as well as for the Sacramento Tree Foundation. Dudek approaches projects in terms of evaluating municipal urban forestry programs compared to sustainable indicators. Indicators provide a baseline with which a city’s program can be compared, and they provide goals that can be incorporated into short- and long-range urban forestry planning.
Firm Qualifications . Dudek is an employee-owned, multidisciplinary environmental firm with 41 years’ operating experience. Dudek is comprised of more than 700 planners, environmental scientists, cultural resources specialists, civil engineers, landscape architects, and support staff in 17 offices across six states. We assist
CONTACT INFORMATION
Dudek
1630 Pablo Avenue, Suite 300
Oakland, California 94612
P: 626.658.0070
Ryan Allen, Project Manager
[email protected]
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan ii
private and public clients on a broad range of projects that improve our clients’ communities, infrastructure, and natural environment. From environmental assessment, planning, design, remediation, and permitting through construction, we help move projects forward through the complexities of regulatory compliance, budgetary and schedule constraints, and conflicting stakeholder interests. With our team of experts, we provide a more streamlined approach that works best for the City. Our Oakland office opened in 2017 and provides a full suite of services.
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A Responsive Team that Builds your Trust. Our team will be responsive while staying on task and schedule. We are available on short notice and will respond to all communication within 24 hours. We create strong working relationships and build trust with our clients to deliver quality products. The team will commit to the timeline in this proposal and can commit up to 100% availability if needed by the City.
Dudek can adhere to the provisions and insurance requirements as put forth in the RFP. Dudek does not take any exceptions to the contract and poses no conflict of interest in performing the work.
We look forward to working with the City on developing a UFP. If there are any questions or concerns about this submittal, please contact Project Manager Ryan Allen at 626.658.0070 or [email protected].
Sincerely,
__________________________________ _____________________________________ Joseph Monaco Ryan Allen
President and CEO Project Manager
Joseph Monaco is authorized to sign on behalf of Dudek.
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan iii
Table of Contents
SECTIONS
Cover Letter ........................................................................................................................................................................................... i Relevant Experience of Key Personnel and the Firm .....................................................................................................................1 Scope of Services ............................................................................................................................................................................. 13 Client References ............................................................................................................................................................................. 28 Expectations to the Specifications ................................................................................................................................................. 30 TABLE
1 Anticipated Timeline ......................................................................................................................................................... 26 FIGURE
1 City of La Mesa Canopy Cover Analysis .......................................................................................................................... 16
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 1
Relevant Experience of Key Personnel
and the Firm
Key Personnel Experience
All Dudek staff members routinely engage in continuing education efforts to maintain their credentials and stay current on the latest research and technologies employed in the urban forestry field. This helps our team maintain up-to-date knowledge regarding trees, impact minimization techniques, and preservation methods where trees may experience disturbances. Dudek personnel and their credentials include the following:
Registered Consulting Arborist (RCA),
American Society of Consulting Arborists
International Society of Arboriculture (ISA)-
Certified Arborists
ISA-Certified Arborists with Tree Risk
Assessment Qualifications (TRAQ)
Municipal Arborist Specialist
Certified Planners, American Institute of
Certified Planners (AICP)
Dudek’s urban forestry team will meet the needs of the City of Alameda (City) with one of California’s most experienced and diverse private-practice urban forestry teams. The Dudek team has decades of experience working on urban forestry projects throughout California. Dudek’s goal for this project is to integrate seamlessly with the City, providing unparalleled client service with a positive result from every interaction.
We have assembled a team with the knowledge and specific expertise to complete the scope of services outlined in the Request for Proposals (RFP). Michael Huff, RCA, ISA-certified arborist, and director of Dudek’s urban forestry team, will serve as principal in charge. Urban Forestry Specialist and ISA-certified arborist Ryan Allen will be the project manager, oversee the project, and serve as the primary point of contact for the City. Urban Forestry Specialist and Plant Pathologist Abby Beissinger will serve as deputy project manager and support Mr. Allen.
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Dudek will serve this contract from our N California offices, including Oakland, Santa Cruz, Sacramento, Auburn, Santa Barbara, and Pasadena. Our team has successfully served urban forest management projects, and we have extensive experience throughout the Bay Area. We have worked on numerous urban forest management/master plans (UFMPs) throughout the state with comparable demographics and regulations as those that exist in the City.
Dudek has performed professional consulting services for the following select regional projects:
Community Forest Management Plan, City of
San Jose
Tree Ordinance Update, Town of Hillsborough
On-Call Arborist, City of Walnut Creek
UFMP, City of Rancho Cordova
UFMP, City of Salinas
Green Neighborhoods Program, Sacramento
Tree Foundation
Forest Health Plan for Mt. Madonna County
Park, Santa Clara County Parks
Post-Fire Hazard Tree Assessments,
California Department of Transportation and
California State Parks, Santa Cruz County
Tree Appraisal Services for Point Lobos State
Park, Monterey County
Hazard Tree Assessments for the State
Route 17 Shaded Fuel Break Project, Santa
Clara County
Professional Forestry and Arborist Services,
County of Fresno
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 1
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Ryan Allen
PROJECT MANAGER
Ryan Allen is an urban forester with 14 years’ experience providing strategic environmental planning to organizational programs. Mr.
Allen’s work deepens the positive impact on the communities he serves and increases organizational capacity. He has experience working with elected officials and staff as he builds and maintains strategic partnerships.
EEducation
Pepperdine University
BA, Communications, (Creative
Writing emphasis)
Certifications
Certified Arborist, No. WE
10316A
TRAQ
Municipal Specialist
Relevant Projects/Experience
CFMP | CCITY OF SAN JOSE
UFMP Preliminary Planning and Roadmap| CCITY OF LOS ANGELES UFMP || CITY OF RANCHO CORDOVA
Tree Ordinance Update || TOWN OF HILLSBOROUGH
UFMP | CCITY OF DOWNEY
UFMP | CCITY OF BEVERLY HILLS
Abby Beissinger
DEPUTY PROJECT MANAGER
Abby Beissinger is a plant pathologist and urban forester with 7 years’ experience implementing pest and pathogen management strategies.
Ms. Beissinger uses science-based recommendations to empower communities to make the best decisions when addressing plant health issues. She has worked closely with federal and state regulatory agencies to address new issues caused by invasive pests and pathogens. Ms. Beissinger’s expertise includes developing science-based plant health management plans; pathogen and insect diagnostics on trees, vegetables, fruit, and ornamental crops; community engagement; research and data analysis; and teaching.
Relevant Projects/Experience
CFMP | CITY OF SAN JOSE
UFMP | CCITY OF WILLITS
Street Tree Master Plan | CCITY OF DOWNEY
UFMP | CCITY OF RANCHO CORDOVA
Education
Washington State University
MS, Plant Pathology
University of Wisconsin-
Madison
BA with distinction,
Anthropology
Professional Affiliations
American Phytopathological
Society
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 2
Dana Link-Herrera
URBAN FORESTRY AND WILDFIRE PLANNER
Dana Link-Herrera is an urban forestry and wildfire planner with 7 years’ experience and a strong foundation in environmental and urban planning. She prepares urban forestry and wildfire planning documents and provides project management support for federal, state, and local clients. She is experienced in conducting canopy cover analyses and long-range planning for the urban forest. Her background in urban planning, wildfire planning, community outreach, and environmental analysis provide a holistic approach to urban forest management planning.
Relevant Projects/Experience
UFMP | CCITY OF TEMECULA
UFMP | CCITY OF LA MESA
UFMP | CCITY OF RANCHO CORDOVA
UFMP | CCITY OF BEVERLY HILLS
Education
California State Polytechnic
University, Pomona
MURP, Urban and Regional
Planning
University of California,
San Diego
BA, International Studies
(Environmental Studies minor)
Professional Affiliations
APA, AEP
Michael Huff, RCA
PRINCIPAL IN CHARGE
Michael Huff is founder and manager of Dudek’s Urban Forestry/Fire Protection Planning team with 29 years’ experience as a forester and fire protection planner. Mr. Huff specializes in management of community-wide and project-specific Fire Protection Plans, wildland– urban interface fire management plans, wildfire hazard reduction projects, California Environmental Quality Act (CEQA) supporting technical documents, Oak Woodland impact and mitigation plans, UFMPs, CFMPs, forest and tree inventories, impact analysis studies, and tree hazard evaluations. Mr. Huff possesses considerable project issue resolution experience and focuses on working within the regulations to provide creative, cost-saving solutions to his clients. He routinely participates in public hearings, strategy sessions, and provides public presentations.
Relevant Projects/Experience
UFMP | NNATIONAL CITY
UFMP Roadmap | CCITY OF LOS ANGELES
On-Call Arboricultural Services | CCITY OF IRVINE
Education
Northern Arizona University
BS, Forest Management
Certifications
RCA
ISA-Certified Arborist,
No. WE-4276A
Certified Wildland Fire Ecologist
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 3
Kalie Ortiz
URBAN FORESTRY SPECIALIST
Kalie Ortiz is an urban forestry specialist with a background in forestry and an applied focus in hydrology. She has 2 years’ experience as a water equity organizer and community outreach coordinator for a nonprofit organization where she managed and supported urban forestry/water-related project development in the greater Los Angeles region. Ms. Ortiz’s expertise in forestry and community engagement assists her as she contributes to the development of sustainable and equitable UFMPs.
Relevant Projects/Experience
UFMP | CCTY OF TEMECULA
UFMP | CCITY OF CHICO
URBAN FOREST FINANCING STUDY | CCITY OF LOS ANGELES
Education
Humboldt State University
BS, Forestry, concentration in
Hydrology
Jeremy Cawn, RPF
URBAN FORESTRY SPECIALIST
Jeremy Cawn is an urban forestry and wildfire mitigation specialist with 9 years’ experience as an arborist, utility forester, and hazardous vegetation management program manager. Mr. Cawn’s arboricultural experience includes urban forest inventory and management, hazard tree assessments, pest and disease surveys, tree protection ordinance administration, new development plan review, and tree maintenance contract administration. Mr. Cawn previously worked as an arborist and forester for New York City, the City of Claremont, and the City of Glendale. Prior to his work experience in urban forestry and vegetation management, Mr. Cawn spent 11 years working as a wildland fire fighter and a prescribed fire specialist.
Relevant Projects/Experience
Eucalyptus Windrow Internal Decay Evaluations | CCITY OF IRVINE Hazardous Trees and Fuels Reduction Identification |
COUNTY OF FRESNO
Arborist Report for the St. Joseph Medical Center North Tower Expansion| DDIGNITY HEALTH
Education
Northern Arizona University
Professional Certification, Fire
Ecology and Hazardous Fuels
Management
Southern Illinois University
BS, Forestry (Natural Resource
Management)
Certifications
ISA Certified Arborist, Municipal
Specialist No. NY-5876AM
RPF, No. 3007
Certified Wildfire Mitigation
Specialist, NFPA
Professional Affiliations
SoCal Fire Prevention
Officers Association
ISA
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 4
Clarissa Boyajian
URBAN FORESTRY DATA SCIENTIST
Clarissa Boyajian is a certified arborist with 5 years’ experience in urban forestry nonprofit management. Ms. Boyajian has experience using R, Python, and command line programming languages for projects to analyze satellite and spatial data to calculate tree canopy cover and create custom map layers for tree inventory systems. Ms.
Boyajian has cultivated strong collaborative relationships with community members, business owners, and municipal staff.
Relevant Previous Projects/Experience
Koreatown Youth & Community Center | LLOS ANGELES
ENVIRONMENTAL SERVICES DEPARTMENT
Various Programs | TTREEPEOPLE
Education
University of California,
Santa Barbara
MS, Environmental Data
Science
Occidental College
BA, Urban and Environmental
Policy
Certifications
ISA-Certified Arborist,
No. WE-12099A
Jared Davis
URBAN FORESTRY ANALYST
Jared Davis is a certified arborist with 6 years’ experience in public outreach and education. Mr. Davis has created educational content for community outreach, leading educational programs for different age groups and fostering relationships between non-profits and the public.
Mr. Davis is also well-versed in field data collection, trail installations, and monitoring and managing native and invasive plant species.
Relevant Previous Projects/Experience
Restoration Technician | SSONOMA ENERGY CENTER
Natural Resources and Outreach Intern | KKUPU’AINA
CORPS/MALAMA MAUNALUA
Outdoor Educator | KIDS IN NATURE
Education
University of Colorado
BA, Environmental Studies
BA, Ecology and Evolutionary
Biology
Certifications
ISA-Certified Arborist, TRAQ
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 5
Steven Stuart
PRINCIPAL HYDROGEOLOGIST
Steven Stuart is a professional 5ydrogeologist with 25 years’ experience managing California groundwater supply projects, subsurface remediation projects, and hydrogeological investigations.
He has experience with collecting and analyzing hydrogeologic and geologic data, designing and constructing water production wells and observation wells, and designing and implementing 2d and 3d finite difference numerical models to simulate groundwater flow in the unsaturated and saturated zones.
Relevant Previous Projects/Experience
Groundwater Sustainability Plan for the Yucaipa Basin | SSAN
BERNANDINO VALLEY MUNICIPAL WATER DISTRICT
Water Budget Analysis | RRANCHO PAUMA MUTUAL WATER
Water Availability Analysis for Water Appropriation Application |
EASTERN MUNICIPAL WATER DISTRICT
Education
San Diego State University
MS, Geology
(Hydrogeology emphasis)
University of California,
San Diego
BS, Physics (Earth Sciences
Specialization)
Certifications
Professional Engineer
(PE), CA No. 79764
Professional Affiliations
Member of National Ground
Water Association
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 6
Curtis Battle
GIS TECHNICIAN
Curtis Battle is a geographic information system (GIS) technician with 12 years’ experience in a wide variety of GIS platforms and techniques. Mr. Battle has expertise in ArcMap, ArcCatalog, and ArcPad; Trimble, Spectra, and Garmin GPS platforms; geodatabase construction and maintenance; quantitative geographic methods; cartography; species distribution modeling; remote sensing fundamentals and methods; Python programming; and cartography.
He has provided GIS support for numerous environmental impact reports; technical studies, including biological technical reports, vegetation mapping, and wildlife surveys; mitigated negative declarations; preliminary environmental analysis reports; initial studies; and mitigation monitoring and reporting programs.
Relevant Projects/Experience
UFMP | CCITY OF TEMECULA
UFMP | CITY OF CHICO
UFMP| CCITY OF WILLITS
UFMP| CCITY OF RANCHO CORDOVA
Education
San Diego State University
MS, GIScience
BA, Geography
Mesa College
AS, GIS Specialist
Professional Affiliations
Golden Key Honor Society
Raoul Rañoa
SENIOR GRAPHIC DESIGNER
Raoul Rañoa is a senior graphic designer with 24 years' experience breaking down complex data and processes into detailed, visual presentations suitable for experts and a general audience. Mr. Rañoa has prepared print, online, and animated visuals covering every facet of the environmental consulting industry, including large-scale construction projects, unmanned aerial survey missions, sea-level-rise, hydrological processes, and green-technology. He is knowledgeable in print and web graphics production, including prepress, vector and 3D illustration, GIS, social media, video, and motion graphics.
Relevant Projects/Experience
San Diego State University Mission Valley Campus Master Plan/Design Guidelines | SSAN DIEGO STATE UNIVERSITY
Tijuana River Estuary Tidal Restoration Program | SSTATE OF
CALIFORNIA DEPARTMENT OF PARKS AND RECREATION
UFMP| CCITY OF DOWNEY
Education
California Polytechnic State
University, Pomona
BA, Communications
(Journalism Focus)
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 7
Firm Experience
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CITY OF SAN JOSÉ CFMP
DDates: 2019–2021
Dudek is finalizing the San José CFMP driven by
meaningful community engagement and technical
expertise. Project tasks include analyzing the existing tree canopy cover using satellite imagery; conducting
17 interviews with City staff, elected officials, and
stakeholders; creating a project webpage and
outreach video; conducting a Strengths, Weaknesses,
Opportunities, and Threats analysis of current
management practices; determining the condition of
the City of San José’s urban forest; managing online
community engagement forums; and developing
achievable short- and long-term goals. The resulting
CFMP will clearly and concisely present the complexities of urban forest management with accompanying easy-to- interpret graphics so that the document is understandable to seasoned urban foresters as well as to the general public. Completed February 2022. The project website can be viewed at https://sanjosecfmp.com/.
TOWN OF HILLSBOROUGH, TREE PRESERVATION ORDINANCE REVIEW AND UPDATE Dates: 2022–Ongoing
Dudek is updating the Town ordinances related to tree removal. Focusing on a comprehensive view of the Town’s Tree Ordinance to help progress the Town towards preserving trees when possible and ensuring sufficient replacement of trees that require removal. Dudek provides specific recommendations for amendments to the Town’s municipal code that applies to the tree removal ordinance and any others with respect to tree protection.
Development of the recommendations are based on promoting sustainable urban forestry practices and draw from on information gathered during the review and analysis, input from the Town staff, Architecture and Review Board, City Council, the City Manager’s task force, and community members.
CITY OF WALNUT CREEK, ON-CALL ARBORIST SERVICES
Dates: 2019–Ongoing
Dudek is currently serving as the contract City Arborist for the City of Walnut Creek. Our services include reviewing and issuing or denying tree removal permits, conducting site evaluations of trees, and conducting development plan review where proposed construction activities may impact protected trees. We use the City’s Accela system to access project records, and routinely meet with property owners and managers to discuss tree-related issues.
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 8
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CITY OF LOS ANGELES, FIRST STEP TO A UFMP
DDates: 2018–2019
Dudek’s work on the First Step to a UFMP for the City of Los Angeles highlighted the priority actions the City would need to take to progress towards sustainable management of the urban forest. Dudek used our expertise in urban forestry, arboriculture, and City tree management to address the systemic issues of low-funding, lack of current data, and patchwork solutions to develop a comprehensive approach to progressively address each issue and build an urban forestry program that can lead to equitably distributed and healthy trees throughout the City.
CITY OF LA MESA UFMP
Dates: 2020–2022
Dudek is currently developing the City of La Mesa’s UFMP document that includes a thorough analysis of all
management practices and a LiDAR canopy cover
analysis, facilitating a stakeholder working group,
interviewing all relevant City staff who impact trees, and analyzing the current status of the urban forest. The goal of the UFMP is to help the City of La Mesa reach canopy cover and greenhouse gas emission reduction goals of
their Climate Action Plan. The project is funded through the California Department of Forestry and Fire Protection, and all project objectives will be aimed toward achieving the stated outcomes of the grant project.
CITY OF RANCHO CORDOVA UFMP
Dates: 2019–2022
Dudek is leading the development of the City of Rancho Cordova’s UFMP document in partnership with the Sacramento Tree Foundation.
Highlights of the project include the development of an online survey, project webpage, and strategic tree planting plan; interviews with City staff; and a LiDAR canopy cover analysis (see figure on the right). The project focuses on development standards for new residential communities, verifying that land use planning incorporates trees into designs to create healthy tree-lined streets. The project is determining the sustainability of the urban forest using an i-Tree analysis and an assessment of sustainability indicators. The California Department of Forestry and Fire Protection provides funding for the project, and project objectives will help the City of Rancho Cordova achieve the outcomes of the grant. The City of Rancho Cordova’s UFMP was presented at the Regular City Council Meeting on March 21, 2022 and can be viewed here: https://www.cityofranchocordova.org/departments/public-works/urban- forestprogram#:~:text=Urban%20Forest%20Master%20Plan,served%20and%20under% 2Dcanopied%20neighborhoods
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 9
CITY OF TEMECULA UFMP AND INVENTORY
DDates: 2020–Ongoing
Dudek is in the process of developing the City of Temecula’s UFMP, which included a tree inventory of 27,000 trees. The project includes analysis of the current status of the urban forest and identified threats to current species based on predicted climate change and invasive pests/pathogens. In addition, a significant community education component, including an urban forest summit, pop-up outreach events, a working group, and outreach pamphlets, was developed. Other project tasks include re-establishing the City’s tree maintenance policy and standards; reviewing the City’s existing tree ordinance; and developing a master tree planting plan with a recommended tree species palette that received input from various stakeholders and community
groups. The plan will align with the
City’s core steering document, Quality of Life Master Plan to ensure that the UFMP will be successfully implemented. The project website can be viewed at https://temeculatrees.org/.
General Firm Information
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Dudek is a California-based environmental and engineering consulting firm with offices nationwide staffed by more than 700 planners, scientists, civil engineers, contractors, and technical experts. We help our clients address challenges related to infrastructure, planning, and the environment to drive project progress and create lasting results. With analyses based in science and ethics, Dudek offers solutions that encompass the project lifecycle and anticipate future needs. Our professionals find practical, cost-effective approaches to help you achieve your project-specific and overall goals. We work to build your trust, which allows us to offer constructive and durable project solutions. >/
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We offer a range of services and specialize in helping our clients accomplish the following:
Improve deteriorating roads, bridges, water facilities, and other infrastructure. We plan and design infrastructure that considers usage, the right technology, environmental factors, agency budgets and timeframes, and stakeholder concerns to achieve future-proof structures.
Transform our energy economy towards reliable renewable energy. We help plan for construction or improvement of solar, wind, and other renewable clean energy facilities by providing effective siting, permitting, construction, and compliance, while balancing budget and schedules to deliver timely and cost-effective results.
Manage our natural resources. We provide science-based analysis for preserve design and protected species survey methodologies, coupled with conservation and restoration planning, permitting, design, and installation expertise.
DUDEK AT A GLANCE
41 years in business
California corporation;
employee-owned
Multidisciplinary
environmental and
engineering services
12 California offices,
including Oakland
700+ employees
Dun & Bradstreet 92% rating
for reliability, timeliness,
and responsiveness
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 10
MMitigate effects of flooding, fires, and other hazards linked to climate change. We help clients consider open spaces, species, and ecosystems when planning for preservation or development. We are adept at navigating regulations, working with agencies, and communicating with stakeholders to achieve results based in sound scientific principles and robust data.
Comply with changing regulations. Our scientists and planners have established strong working relationships with the local staff of state and federal regulatory agencies and keep a pulse on changing regulations. Our knowledge of agency expectations, inter-agency agreements, and local regulations involving your project are vital for keeping projects moving forward and obtaining final approvals.
Addressing community housing, mobility, and environmental justice issues. We enhance community livability and development with cost effective and sustainable planning. Our planners, designers, climate adaptation, forestry, wildfire, and mobility specialists bring holistic problem solving and science into each plan and project.
Leverage new technologies. Whether your goal is to collect hard-to-access information, build consensus among stakeholders, survey or educate a large group, or demystify a complex process, Dudek can support your goal with designers, unmanned aerial vehicle and LiDAR surveyors, GIS specialists, community outreach leaders, and accessibility experts to identify the optimal platform, imagery, simulation, mapping, or surveying to effectively communicate your project processes, objectives, and benefits. h
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MAIN OFFICES
605 Third Street
Encinitas, California 92024
1630 San Pablo Avenue, Suite 300
Oakland, California 94612
ADDITIONAL DUDEK OFFICES
3615 Main Street, Suite 103
Riverside, California 92501
1102 R Street
Sacramento, California 95811
853 Lincoln Way, Suite 208
Auburn, California 95603
1701 Westwind Drive, Suite 227
Bakersfield, California 93301
725 Front Street, Suite 400
Santa Cruz, California 95060
78-075 Main Street,
Suite G-203
La Quinta, California 92253
38 North Marengo Avenue
Pasadena, California 91101
27372 Calle Arroyo
San Juan Capistrano,
California 92675
2280 Historic Decatur Road,
Suite 200
San Diego, California 92106
621 Chapala Street
Santa Barbara, California 93101
1 SW Columbia Street,
Suite 1500
Portland, Oregon 972041001
Bannock Street, Suite 34
Denver, Colorado 80204
970 N Kalaheo Avenue,
Suite C206
Kailua, Oދahu, Hawai‘i 96734
223 E City Hall Avenue,
Suite 321
Norfolk, Virginia 23510
631 Lucerne Avenue, Suite 206
Lake Worth Beach,
Florida 33460
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 13
Scope of Services
An Urban Forest Plan (UFP) is the type of opportunity we look for as a firm to actualize our core values to create a healthy forest for our future. Dudek looks forward to putting these values into practice as we partner with the City to develop a UFP that reflects the needs of the City and its community members. Dudek’s comprehensive approach to urban forest management planning is driven by meaningful community engagement and technical expertise to develop a guide for urban trees into the future.
The City can count on Dudek to design and implement a UFP document that will clearly and concisely present the complexities of urban forest management, with measurable and specific goals and that applies a strategic approach to better manage the urban forest. The following section outlines the approach Dudek will take to meet the proposed tasks of the project and will include Dudek’s recommendations for tasks that would enhance the UFP outside the scope of the tasks proposed in the RFP. dĂƐŬϭ͘WƌŽũĞĐƚDĂŶĂŐĞŵĞŶƚ
dĂƐŬϭ͘͘ŽŽƌĚŝŶĂƚŝŽŶĂŶĚDĞĞƚŝŶŐƐ
Dudek will initiate the project with a kickoff meeting between City staff and the Dudek team to identify specific project goals and confirm reporting and communication procedures. The kickoff meeting will also be a data acquisition meeting, prior to which we will have prepared a list of any data needs or gaps. During the meeting, we will discuss data needs from the City, and additional information will be filled through research efforts or further coordination with the City. We will provide an agenda prior to the meeting and will submit meeting minutes summarizing major topic discussions following the meeting.
Following the project kickoff meeting, Dudek will meet monthly (virtually) with City staff to discuss scope of work details, desired deliverables, schedules, community engagement strategies, and existing tree planting efforts, as well as to identify criteria for documenting and developing the UFP. Monthly meetings will occur throughout the duration of the project and will be the chief way the City will be informed of project progress. Additional project communication not addressed during the monthly meetings will occur via email or telephone.
Dudek will present the draft and final plan documents of the UFP and recommendations to the relevant City Board and Commission and City Council meetings with the goal of City Council adoption of the final UFP. We anticipate up to four (4) presentations for this task.
Note: Dudek’s plan and schedule for public outreach meetings are provided in S Section 3 of this proposal.
dĂƐŬϭ͘͘WƌŽũĞĐƚ^ĐŚĞĚƵůĞ
This proposal provides an anticipated timeline for project completion based on the project commencing in August 2022. During the initial kickoff meeting, we will review the project timeline and adjust tasks and milestone completion dates based on the actual start date. Dudek will ensure the schedule reflects realistic timeframes to complete and provide deliverables to the City, and the City is provided with a realistic review period for tasks. A realistic timeframe for delivering completed tasks and City review will help to ensure that the project remains on schedule. Dudek’s anticipated project timeline is presented in the A Anticipated Timeline Section of this proposal.
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 14
dĂƐŬϭ͘͘ĚŵŝŶŝƐƚƌĂƚŝŽŶ
Dudek will submit consolidated monthly invoices to the City that includes a progress report reflecting work completed and will maintain project files in accordance with the Work Plan. dĂƐŬϭ͘͘tŽƌŬWůĂŶ
After the initial kickoff meeting, Dudek will prepare a Work Plan based on the agreed upon Scope of Work that will include a list of deliverables, milestone submittal schedule, summary of organization responsibilities and contacts, and task budgets. Dudek will submit the Work Plan to the City for approval prior to submittal of the first invoice. Dudek’s Work Plan will be based on the Scope or Work presented in this proposal as well as input from the City upon project kick off.
dĂƐŬϮ͘ŶĂůLJƐŝƐŽĨƵƌƌĞŶƚ^ƚĂƚƵƐ͕ŚĂůůĞŶŐĞƐ͕ĂŶĚKƉƉŽƌƚƵŶŝƚŝĞƐ dĂƐŬϮ͘͘ƐƐĞƐƐŝƚLJWŽůŝĐŝĞƐĂŶĚŽĐƵŵĞŶƚƐ
Dudek will conduct a comprehensive review of the City’s urban forest policies, practices, ordinances, and procedures. We seek to understand current tactics and identify areas for improvement to ensure the City meets the standards of sustainable urban forest management. Development of this UFP section will include a review of relevant City planning documents, tree management governance structure, tree preservation ordinances, and standard guidelines, along with details and design practices that relate to City trees.
The review of relevant City planning documents will define what the document is, how it relates to urban forest and tree management, and how the UFP and planning document are aligned to support city-wide urban forest, sustainability, and equity goals. Technical specifications, guidelines, and standards will be compared with ISA and American National Standards Institute best management practices for tree management. Recommendations for updates will be provided for City consideration. The review of planning documents will include, but is not limited to the following:
2010 Street Tree Master Plan
General Plan (relevant sections)
Municipal Code (e.g., Protection of Trees, Trees and Shrubbery, Landscaping, Preservation of Historical and Cultural Resources)
City Guidelines, Specifications, and Standards (e.g., Street Design, Planning Permits, Greenstreet Guidelines, Neighborhood Design Guidelines, Tree Removal/Pruning Permits, Landmark Trees, Master Tree List, Parking Lot Shade Guidelines, Street Tree Planting Requirements, City Landscape and Tree Maintenance Specifications)
Climate Action and Resiliency Plan
The Green Infrastructure Plan
The Response of the Shallow Groundwater Layer and Contaminants to Sea Level Rise in Alameda 2020 report AMP Tree Management Program and compliance with California Public Utilities Commission General Order 95 Contractor technical specifications for public tree maintenance To further understand the City’s urban forest program, we will conduct stakeholder interviews with representatives from City departments, City Council offices, Advisory Commissions, other public agencies, and non-profit groups that are involved in the various actions, decisions, and public engagement and tree management activities that may also directly affect the urban forest. The intent of the stakeholder interviews will be to review the following:
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 15
Existing tree management and protection policies and regulations in comparison to model tree ordinances Internal protocol and processes for design, tree removal requests, pruning, use of inventory database and GIS, and other maintenance and tree planting activities being conducted by the departments Financial and human resources dedicated to urban forest management, plan review, and permitting Potential future tree management or planting activities City ordinances, regulations, and permits in place that affect tree management, tree protection, tree removal, or tree planting
Goals, policies, and priorities of each department that relate to tree management, tree protection, or tree planting
Governance structure and internal efficiencies
Urban forest program funding
Following the interviews, we will summarize all relevant information from each interview and identify future challenges and opportunities, City governance structure, existing public/private conflicts, and recommendations for improving City policies, procedures, and plans for both public and private trees. This information will be an important component in developing the strategic plan and management goals of the UFP. We will provide meeting minutes summarizing the major discussions from each interview. We expect that up to twelve (12) interviews will be needed.
dĂƐŬϮ͘͘ƐƐĞƐƐWƌŽŐƌĂŵ^ƚƌƵĐƚƵƌĞ͕&ƵŶĐƚŝŽŶ͕ĂŶĚƵĚŐĞƚ Sustainable management of a City’s tree inventory depends on appropriate budget and staffing levels. For this task, Dudek will first identify the current governance structure of City tree management, the departments and staff involved, and their roles in tree management. The review will determine if the current structure is sufficient to support tree management, or if improvement is needed in staffing levels, staff training, or efficiencies in inter- departmental communications and implementation of programs and policies.
Following budget and staffing review, we will conduct an analysis of the City’s tree program over the past five years to understand how funding has previously been allocated. The analysis will consider costs by annual performance measurements of management actions, such as number of trees planted, cared for, pruned, removed, and other metrics. The analysis will generate a cost for the City to complete each of the listed management tasks. Following this review, Dudek will determine if the current budget supports the ideal level of service and provide a recommended budget to meet the needs of the City. dĂƐŬϮ͘͘ƐƐĞƐƐƵƌƌĞŶƚŝƚLJWƵďůŝĐdƌĞĞZĞƐŽƵƌĐĞƐ;^ƚƌĞĞƚƐ͕ ĂƐĞŵĞŶƚƐ͕KƉĞŶ^ƉĂĐĞ͕ĂŶĚWĂƌŬƐͿ
Dudek will analyze the existing tree inventory datasets to first determine the stocking levels of all filled and vacant tree planting sites. The City’s tree inventory will also be used to gain a better understanding of the urban forest’s overall condition, including health, species diversity, and age trends. The analysis will compare the current condition of the City inventory with research-supported sustainability indicators. The resulting information will be important for developing management recommendations associated with tree removal, tree planting, trimming cycle adjustments, budget establishment, and related maintenance activities.
Dudek will use i-Tree software to analyze the tree inventory and to calculate the economic value of the City’s urban forest and the cost benefits of strategic tree and forest investments. The ecosystem benefits we will examine include carbon sequestration and storage, reduction of urban heat island effect, average pollutant capture, avoided runoff, avoided emissions, and structural and functional value. Dollar amounts will be provided for these
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 16
benefits, which will be useful for education, long-term planning, and securing tree program funding. We will calculate the City’s return on investment into its urban forest by measuring the current level of investment (ongoing maintenance and management-related costs) with what the City receives in ecosystem services and the urban forest’s asset value.
Dudek’s approach for outreach and engagement to ca pture current public opinion is described in S Section 3
of this proposal.
dĂƐŬϮ͘͘ƐƐĞƐƐWƌŝǀĂƚĞĂŶĚWƵďůŝĐdƌĞĞƐZĞƐŽƵƌĐĞƐ;ĂŶŽƉLJŽǀĞƌŶĂůLJƐŝƐͿ Dudek will conduct a canopy analysis that includes all
trees within City limits, including public and private
property, open space, natural resource areas, creek and riparian areas, golf courses, and other areas defined by the project team and the City. This analysis will focus on the City’s existing canopy cover, which consists of the area of the City covered by trees when viewed from above. The
resulting canopy cover study will provide information on the distribution of trees and tree density on all identified study areas and analyze whether trees are equitably distributed throughout the City.
For this task, Dudek will utilize publicly available canopy and land use data generated by the United States Forest Service Urban Tree Canopy Assessment in 2012 and 2018
and any newer canopy data that maybe become available
during the project. High resolution spatial imagery will be used to assess all land cover classification types including trees, shrubs, bare earth, impervious surfaces, and water. F Figure 1 is an example of a previously
completed canopy cover analysis..
Dudek recommends this approach because it can provide the City with a more complete picture of the City’s canopy cover over time and what management actions are needed to increase canopy cover. Understanding the current canopy cover informs short- and long-term canopy cover goals. Using data from equivalent 2012 and 2018 canopy cover sources, Dudek will perform a change analysis to understand if canopy cover is increasing or declining and identify where changes occurred. This analysis will provide valuable insights to understand if current management practices, ordinances, and policies are effective in preserving and maintaining trees, and inform recommendations to update management strategies to increase canopy cover where decline is observed. dĂƐŬϮ͘͘ϭ͘ƉƉůŝĐĂƚŝŽŶŽĨĂŶŽƉLJŽǀĞƌŶĂůLJƐŝƐ
The first step to developing a sustainable urban forest that achieves equitable canopy cover will be to determine areas of the City where tree resources are needed and where an injection of these resources would provide the greatest community net benefit. To determine these areas, our GIS specialists will overlay the tree canopy analysis with CalEnviroscreen 4.0, urban heat island data, and other data provided by the City, such as heat exposure areas, disadvantaged communities, council districts, and land use types. These data will inform the analysis and help to determine if specific areas are lacking tree canopy and whether these deficits are impacting certain parts of the community more than others. Strategic areas for tree planting opportunities—such as within private property, school grounds, commercial corridors, parks and open space, parking lots, and transportation Figure 1. City of La Mesa Canopy Cover Analysis
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 17
corridors—will be discussed with City staff and the community. Dudek will work with City staff to review and identify opportunities for increasing canopy cover. Results of the canopy cover analysis will be reported as City total canopy coverage, and then further broken down by public and private property, land cover types, census tracts, parks/open space, transportation corridors, council districts, or other delineations desired by the City. Our graphics staff will take the interpretation of this information and create charts, graphs, and tables that are visually appealing and understandable for inclusion in the final UFP.
Based on the canopy cover analysis, Dudek will work with the City to develop canopy cover goals that are measurable and achievable. Dudek will calculate long- and short-term tree planting scenarios and metrics required to achieve the canopy cover goal. We will also discuss the expanded benefits that could be achieved by increasing the City’s tree canopy and how the City can combat climate change and mitigate heat impacts through maintaining and growing a healthy urban forest.
dĂƐŬϮ͘͘Ϯ͘dƌĞĞ
ƋƵŝƚLJ^ĐŽƌĞŶĂůLJƐŝƐ
To determine if the City has enough trees proportionally dispersed so all community members experience the benefits that trees provide, Dudek will calculate the City’s Tree Equity Score. A method developed by the nonprofit American Forests, the Tree Equity Score evaluates existing tree canopy, population density, income, employment, race, age, and surface temperature data at the neighborhood scale (https://www.treeequityscore.org). The resulting neighborhood scores will help identify areas of the City that are lacking trees and determine which areas to prioritize, with the City’s concurrence, as the UFP is developed.
dĂƐŬϮ͘
͘'ƌŽƵŶĚǁĂƚĞƌŶĂůLJƐŝƐ
For this task Dudek will examine sea level rise and groundwater levels across Alameda and perform an analysis on how it will impact the current urban forest health, which species are expected to thrive or decline, and what species will be suitable in areas with high groundwater levels. dĂƐŬϯ͘^ƚĂŬĞŚŽůĚĞƌWĂƌƚŝĐŝƉĂƚŝŽŶĂŶĚKƵƚƌĞĂĐŚ
dĂƐŬϯ͘͘KƵƚƌĞĂĐŚƉůĂŶ
AIM will attend up to three project team coordination meetings with project team members. Other project management tasks may include providing strategic advice and counsel, monitoring team communications, and reviewing project materials and reports.
AIM will meet with City staff and the project team to develop a strategic public outreach plan. The plan will serve as a roadmap, highlighting strategies and tasks designed to help the City of Alameda to achieve the project’s public outreach goals and objectives. AIM will take the lead on some activities and may provide support on other tasks, as requested.
AIM will develop and maintain a stakeholder database throughout the project’s duration. This database will include: stakeholder name, contact information, stakeholder preferred method of contact, and stakeholder potential key concerns and/or areas of project interest. will develop a comprehensive database that includes neighborhood and homeowners’ associations, businesses schools, and cultural organizations, advocacy groups, and community-based organizations.
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 18
dĂƐŬϯ͘͘ŝƚLJtĞďƉĂŐĞ
AIM will develop content for a project webpage, to be hosted on the City’s website, and will prepare accurate and timely updates to inform community members of important project information and opportunities to provide input throughout the project. Community members will be able to access project information, such as FAQ’s, maps, and a schedule, as well as the opportunity to provide their contact information to receive electronic project updates.
dĂƐŬϯ͘͘WƵďůŝĐKƵƚƌĞĂĐŚ
ǀĞŶƚƐ
As part of the outreach program, AIM will develop a “Tree Partners” Outreach Toolkit to engage each District in Alameda. AIM will partner with local community-based organizations in each district and City-wide, to recruit volunteers, gather community interest, host pop-up workshops at local community events, and promote the online engagement opportunity and the community open house.
AIM will work with the City and the project team to determine and recruit the Tree Partners. The Tree Partners will receive a training session to learn about the Urban Forest Master Plan, the toolkit, and how to conduct outreach in their communities. The Tree Partners and AIM staff will then conduct a series of pop-up workshops (one in each district) to inform the community about the Urban Forest Master Plan, and promote the online engagement (conducted by DRG) and the upcoming community open house.
The “Tree Partners” Outreach Toolkit will include:
x List of Potential Events – The toolkit will contain a list of potential events for the Tree Partners to attend and promote online engagement, share information about the Urban Forest Master Plan, and encourage the community to take the online questionnaire and attend a community open house. Tree Partners will be asked to brainstorm additional community events.
x Informational Brochures – AIM will develop an informational brochure about the Urban Forest Master Plan and the City’s tree canopy. The brochure will highlight the goals and objectives of the Master Plan, benefits, schedule, and additional opportunities for outreach and engagement. x Maps of the City’s Tree Canopy – AIM will work with the project team to develop aerial maps of the City’s tree canopy, and localized maps for certain neighborhoods/district for discussions surrounding the Master Plan and area for community feedback.
x Activities for Youth Engagement – The toolkit will contain activities for engaging the youth in discussions surrounding the tree canopy and Urban Forest Master Plan for volunteers who will conduct outreach to local youth organizations, programs, and schools. Activities may include coloring pages, short surveys, tree activities, and themed tchotchkes.
x Notification Materials – The toolkit will also contain notification materials for the community open house.
AIM will develop a summary of findings from the outreach toolkit/pop-up efforts. dĂƐŬϯ͘͘WƵďůŝĐDĞĞƚŝŶŐƐ
Community Open House (1)
AIM will plan and facilitate a community open house to provide an opportunity for the public to review the Urban Forest Master Plan concepts and share their thoughts. In collaboration with the City and the project team, AIM will develop the format and facilitate the workshop. Community members may choose to attend the workshop, or may view it through a mobile live broadcast (utilizing a social sharing app such as Facebook or Periscope). AIM will utilize similar traditional and nontraditional notification methods as previously described. AIM will provide a summary of the workshop and community feedback received to be posted on the City’s project webpage.
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Virtual Community Workshops (1)
AIM, in coordination with the City and the project team, will plan and facilitate one virtual community workshops as part of the public outreach process. The workshops will be held virtually to maximize attendance.
AIM will coordinate each workshop’s date, time, and venue in addition to determining their format and agenda. The City and the project team will be responsible for providing any technical information or analysis needed for the board displays or informational materials. AIM can develop all meeting materials in English and Spanish.
Following the workshop, AIM will develop a summary that will include video and all feedback received.
Workshop Notification: AIM will develop and implement a notification plan for each community workshop. The notification plan may include but is not limited to email blasts to interested community members, personal calls and emails to key stakeholders and community-based organizations, a media release, flyers and posters which can be posted at key activity centers, social media content, and project webpage content. dĂƐŬϯ͘
͘tŽƌŬŝŶŐ'ƌŽƵƉ
Urban forest management within any city includes multiple actors across all levels of city staff, elected officials, community organizations, and community members, each playing a different role in creating a healthy urban forest. Dudek would assist the City in assembling a working group, designed to bring individuals together, and provide the community with a role in creating a UFP that addresses the community’s needs. A UFP that reflects the community is more likely to be implemented upon completion and result in achieving goals of the City’s urban forestry program.
Working group members would be selected based on criteria developed by Dudek and the City, and in partnership with local nonprofit organizations, to verify that a broad range of stakeholders are represented. The objectives of the working group meetings will be the following:
Create a vision statement for the City urban forest
Identify priority issues to address in the UFP
Develop short-, medium-, and long-term goals
Identify priority needs to address through public education Develop a strategy for public education
Review the 80% complete version of the draft UFP document Four (4) working group meetings (virtual) will be held throughout the development of the UFP to complete these goals and objectives. Dudek will facilitate these meetings and share relevant research and information to assist in developing the UFP goals.
dĂƐŬϯ͘&͘DĞĚŝĂKƵƚƌĞĂĐŚ
dĂƐŬϯ͘&͘ϭ͘ŽŵŵƵŶŝƚLJKƵƚƌĞĂĐŚDĂƚĞƌŝĂůƐ
Dudek’s marketing and graphics team will prepare multilingual outreach materials that will communicate the value of the City’s urban forest through infographics. With input from key stakeholders and the City, we will identify strategic media outlets for these outreach materials such as social media, e-newsletters, local television, newspapers, and other venues to engage the public in the UFP process.
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 20
dĂƐŬϯ͘&͘Ϯ͘^ŽĐŝĂůDĞĚŝĂ
Dudek’s marketing and graphics team will create social media content for the City to disseminate information about the UFP process and public engagement opportunities. Social media content will be uniquely designed to fit the City’s branding.
dĂƐŬϯ͘&͘ϯ͘KŶůŝŶĞƐƵƌǀĞLJ
Online surveys typically result in significantly higher public input than surveys conducted during community meetings. As such, we will develop a multilingual online survey using the SurveyMonkey platform. Questions will consist of topics related to urban forest values, perceived benefits of trees, and ways the City can support community tree planting efforts. Demographic questions will be included to assess whether the survey is equitably distributed and representative of the City’s community members. If desired, Dudek will work with the City to distribute paper surveys to a random sample of households to gain input from residents that may not have access to the internet. Results of the surveys will be compiled in an electronic file, summarized, and included in the UFP.
dĂƐŬϰ͘hƌďĂŶ&ŽƌĞƐƚWůĂŶĞǀĞůŽƉŵĞŶƚ
The goal of the final UFP document is to clearly display the key findings, strategic plan, and other pertinent data so stakeholders understand the important steps in developing a healthy and robust urban forest and are encouraged to take action. As such, Dudek will create a document the City can use to disseminate the UFP results over a large audience. The document will retain and update provisions of the 2010 Master Street Tree Plan and will be expanded to include park trees and recommendations to increase canopy cover on both public and private property.
The UFP will include a user-friendly 30-page executive summary that will be graphic based and present the UFP’s major findings and recommendations. The remainder of the technical information and graphics will be provided in the body of the UFP to illustrate important concepts, analysis methods, and supplemental information. The final UFP will also be provided in a complimentary web-based document designed for online functionality to ensure the document is easy to access and understand.
dĂƐŬϰ͘͘/ĚĞŶƚŝĨLJWƌŝŶĐŝƉůĞƐĂŶĚ<ĞLJ'ŽĂůƐĨŽƌƚŚĞWůĂŶhƉĚĂƚĞ Based on our comprehensive analyses, data synthesis, interviews, and community engagement activities, Dudek will create an actionable strategic plan for the City to achieve its vision for the urban forest that addresses social equity in tree planting prioritization and outreach, incorporates the values of the community and stakeholders, including indigenous partners, and integrates with the CARP and Green Infrastructure Plan. The strategic plan will follow a logical order and will include the following:
1. V
Vision. A statement will be created to establish a vision for the future of the urban forest. This statement will verify that there is a common understanding of the UFP outcome.
2. Guiding Principles. Dudek will further refine the vision statement into specific categories based on City, working group, and community member values.
3. Goals. Dudek will identify the outcomes that the City seeks to achieve for each guiding principle. Goals will be specific, measurable, attainable, realistic, and time sensitive.
4. Actions. Dudek will identify specific tasks that contribute to the goals and that need to be taken to achieve the vision of the UFP.
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 21
dĂƐŬϰ͘͘<ĞLJWĞƌĨŽƌŵĂŶĐĞ/ŶĚŝĐĂƚŽƌƐ
dĂƐŬϰ͘͘ϭ͘sŝďƌĂŶƚŝƚŝĞƐ>ĂďŽŵŵƵŶŝƚLJƐƐĞƐƐŵĞŶƚĂŶĚ'ŽĂůͲ^ĞƚƚŝŶŐdŽŽů Dudek will utilize the Vibrant Cities Lab Community Assessment and Goal-Setting tool to further provide a quantifiable metric of key performance indicators for the City to measure progress towards achieving its urban forest goals. Vibrant Cities Lab is a collaboration of the United States Forest Service, American Forests, and the National Association of Regional Councils, and serves as an online hub of urban forest and tree research, best practices, and planning tools (http://vibrantcitieslab.com). The Community Assessment and Goal-Setting Tool is based on research of urban forest sustainability and establishes criteria and indicators to measure urban forest sustainability. The tool works by stating a desired condition of an urban forest and asking the user to rate the current level and desired level of this condition in the City on a numerical scale. At The user is provided a total score for the current urban forest status, the goal status, and the gap between the current status and a sustainable UMP. Dudek recommends using the Community Assessment and Goal-Setting tool as a main component of the monitoring plan to ensure the City has a clearly defined process to understand the success of implementing the UFP goals and objectives.
dĂƐŬϰ͘͘Ϯ͘/ŵƉůĞŵĞŶƚĂƚŝŽŶĂŶĚDŽŶŝƚŽƌŝŶŐWůĂŶ
Following the completion of the strategic plan, Dudek will work with the City and working group to develop an implementation plan that provides the framework for how the actions will be carried out. The implementation plan will prioritize objectives into performance milestones, identify the individual(s) responsible to verify the objective is completed, and identify what costs or funding sources are needed to complete the objective. The goal of the implementation plan is to verify that the strategic plan is successfully completed to achieve the urban forest’s long-term vision.
The UFP is an adaptive document that should be reviewed periodically to verify that the goals and objectives are realistic and obtainable based on changes to the City’s environmental and economic conditions. The specific actions for periodic review are contained within the monitoring plan and will provide measurable outcomes to determine progress toward the completion of goals and objectives. dĂƐŬϰ͘͘ϯ͘h&WKƵƚůŝŶĞ
Dudek anticipates first developing one content outline by chapter before proceeding with development of the UFP product. The content outline will be established to verify that the project meets the required elements and goals of the City. This content outline will be submitted to the City for review and comment within 14 calendar days of project initiation.
dĂƐŬϰ͘͘ϰ͘&ŝƌƐƚĂŶĚ^ĞĐŽŶĚƌĂĨƚ
Dudek will submit a first draft to City staff within 12 months from the day of the commencement of work, and a second draft, including all revisions, within 60 calendar days of receiving city comments on the first draft submittal. We request that the appropriate City personnel provide comments on the first draft within a 4-week time frame. These edits will be incorporated, and the second draft will be made available to the public for review and comment. Dudek will coordinate with the City to post the second draft on its website and other important media channels. A dedicated email address and set of public comment instructions will be created by Dudek to facilitate receipt and organization of public comments. The open period for public review and comment of the draft of the UFP will be 30 calendar days. The second draft will be submitted as an electronic copy in Adobe PDF format and will include all figures and appendices.
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dĂƐŬϰ͘͘ϱ͘&ŝŶĂůƌĂĨƚ
Following completion of the 80% draft review process, the final UFP will be developed, incorporating City and public comments, and will be completed by November 15, 2023. The final copy will be submitted as an electronic copy in Adobe PDF format, web-based document, along with 10 bound hard copies, and will include all figures and appendices Successful achievement of these timelines will rely, to some extent, on the City’s responsive review of the draft documents.
dĂƐŬϰ͘͘dƌĞĞ^ƉĞĐŝĞƐĂŶĚDĂŶĂŐĞŵĞŶƚZĞĐŽŵŵĞŶĚĂƚŝŽŶƐ͘ dƌĞĞƐƉĞĐŝĞƐZĞĐŽŵŵĞŶĚĂƚŝŽŶƐ
One aspect of assessing tree planting opportunities is to understand the spacing limitations above and below the ground that restrict where trees can be planted, and what species are appropriate for the locations. Spacing restrictions include parkway and median sizes, utility lines, intersections, streetlights, and other components of City infrastructure.
The presence or absence of conflicting infrastructure will determine the suitability and size of the tree that should be planted in the location. Dudek urban foresters will employ the standard urban forestry principle of “right tree, right place,” and further refine where trees can be planted. This strategy will help mitigate tree and infrastructure conflicts.
Dudek will develop a comprehensive tree species list for use for future tree plantings that would be completed during this task, which includes a discussion of trees in developed public property (i.e., sidewalks, streets, medians, and landscaped parks). To complete this task, Dudek will use tree inventory data, Water Use Classification of Landscape Species, climate change research to assess the following:
Appropriateness of the type of tree by location (“right tree, right place”) Appropriateness for future climate conditions
Low water use
Pest and disease vulnerability
Appropriate planting of numbers of species to achieve species diversity goals of UFP From this research, we will develop a climate-ready recommended tree species matrix. Dudek will use i-Tree to develop the tree species matrix, which will include ratings for environmental services and benefits, habitat, pest risk, and other ratings. The matrix will also incorporate a discussion of parkway and median sizes as well as spacing limitations from existing infrastructure. Recommendations will then be developed for street, parkway, and median locations throughout the City based on the recommended tree species list and spacing restrictions. dƌĞĞDĂŶĂŐĞŵĞŶƚZĞĐŽŵŵĞŶĚĂƚŝŽŶƐ
Development of this section of the UFP will include a comparison of City tree management with best management practices defined by ISA, American National Standards Institute, current research, comparison with other municipalities, and experience of the consultant team. The result of the review will provide guidance and recommendations to the City and stakeholders on urban forestry best practices. The review of management actions will include the following, at a minimum:
Tree care and health
Tree monitoring
Tree removal, protection, and mitigation (public and private trees)
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 23
Integrating urban forestry into land use planning
Reducing tree and infrastructure conflicts
Declining tree management
Tree preservation on private property
Supplemental tools to increase tree planting programs Based on this review process, we will document the City’s current maintenance procedures, provide a summary of our analysis and comparable City standards, make recommendations for altering the maintenance strategies based on best practices, and provide justification for the recommended revisions. dĂƐŬϰ͘͘ZĞĐŽŵŵĞŶĚĂƚŝŽŶƐĨŽƌ^ƚĂĨĨŝŶŐ^ƚƌƵĐƚƵƌĞ͕&ƵŶĐƚŝŽŶ͕ƵĚŐĞƚ͕ĂŶĚZĞǀĞŶƵĞĨŽƌhƌďĂŶ&ŽƌĞƐƚ͘ This section of the UFP analysis will compile all data gathered throughout the UFP process to develop a comprehensive approach to ensuring City budget allocations reflect community priorities and will lead to sustainable urban forest management. To achieve this, Dudek will first utilize information gathered during community outreach and engagement efforts to develop a comprehensive list of the aspects of the City’s urban forest program stakeholders identified as presenting the greatest challenges and opportunities. It will also include a prioritization of where stakeholders would prefer to see further City investment in the urban forest program.
Annual budgets and staffing levels will be reviewed and compared against other municipal urban forest programs to provide a baseline if city spending will achieve sustainable urban forest management. Dudek will analyze current tree maintenance contract work against city costs for tree management to determine an optimal level of budget allocation to in-house staff, contracted labor, or other means that would maximize City funds and optimize urban forest management. It will also identify whether current staffing and funding allows City management to meet a desired level of service, UFP goals, and ongoing community engagement.
After the desired level of funding is determined, Dudek will evaluate various funding mechanisms that can support the urban forest program. Dudek will provide recommendations to the city and collaborate to determine which methods would be appropriate to incorporate into City budget planning. Possible mechanisms may include special tax measures, maintenance districts, grant funding, and private investment.
Finally, Dudek will provide a comprehensive list of resources and management strategies to assist in the implementation of the UFP strategic plan and management goals of the City. The list will identify continuing training and education opportunities, software that can streamline tree management, and other tools to improve staff effectiveness. It will also include a description of management strategies, the pros and cons of each strategy, and provide recommendations as to which strategy would be most appropriate to implement in Alameda. dĂƐŬϰ͘
͘ŚĂůůĞŶŐĞƐĨŽƌDĂŝŶƚĂŝŶŝŶŐĂ,ĞĂůƚŚLJhƌďĂŶ&ŽƌĞƐƚ͘
This section of the UFP will provide an analysis of the current and emerging threats to the sustainability of the urban forest such as drought, disease, climate change, and pests. This analysis will use the most up-to-date scientific research to describe the main threats to the urban forest and the long-term impact they may have on the public and private tree population. With the majority of a city’s urban forest population existing on private property, the public will play a critical role in maintaining a resilient urban forest. As such, part of this section will be used to raise public awareness of these threats and the need to have a sustainable urban forest to mitigate the impacts of these threats.
In addition to identifying the main issues and impacts, we will work with the City to develop a resiliency strategy for its urban forest population that can be included into other City planning documents. To accomplish this, we will provide examples of cities with a similar climate, threats, and the management practices they employ to mitigate
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against these issues. With City departments, we will develop a unique strategy for the City to employ in maintaining a sustainable urban forest.
dĂƐŬϰ͘&͘ZĞĐŽŵŵĞŶĚĂƚŝŽŶĨŽƌKŶŐŽŝŶŐŽŵŵƵŶŝƚLJ/ŶƉƵƚŽŶhƌďĂŶ&ŽƌĞƐƚDĂŶĂŐĞŵĞŶƚ͘ Based on the tree inventory, urban heat assessment, and outreach and engagement, Dudek will work with the City to develop educational recommendations tailored to the community’s needs to inform the public and bolster engagement efforts.
Collectively, the Dudek team has more than 20 years’ experience coordinating community education and volunteer programs and are committed to environmental equity and inclusion in every aspect of our work. The Dudek team will draw on their extensive community-driven expertise when creating educational recommendations for the City. Some key programs that have had significant results educating the public include the following:
Tree planting and tree care workshops in local parks and neighborhoods Virtual enrichment lessons with supplemental worksheets and free educational training with University of California Master Gardener Programs
Organizing all-ages Neighborhood Nature Walks for hands-on learning and observation Establishing and training volunteer community forester groups Curbside fruit and shade tree adoptions with a multilanguage informational packets on how to plant and care for the tree
Tabling and presenting information about the benefits of trees at street fairs, farmers markets, and other community events in low canopy cover areas
Recommendations will be ranked by implementation priority and will identify programs that have the highest potential impact on tree planting and care with the lowest associated costs for staff time and resources. The recommendations will focus on integrating existing work while administering and coordinating outreach, education, and training with regional community members, local groups, non-profits, and tribal entities in the region. Program-readiness and/or the ability of the program to be implemented rapidly will also be heavily considered when recommending education programs.
dĂƐŬϰ͘'͘ŚĂŶŐĞƐƚŽŝƚLJWŽůŝĐŝĞƐĂŶĚZĞůĂƚĞĚWůĂŶƐ͘
Based on the thorough analysis performed in Section 2 of this proposal, Dudek will identify and provide recommended changes to current City policies, planning and documents. Dudek’s in-house CEQA planners will also include a review to identify areas that might be subject to CEQA. However, adoption of the UFP and subsequent modifications to City policies, planning procedures, and documents are not anticipated to result in adverse changes to the environment and would not require discretionary approval by a state public agency. As such, it is anticipated that actions taken under the UFP would not be subject to CEQA. dĂƐŬϰ͘,͘/ŶǀĞŶƚŽƌLJ͘
Dudek will provide recommendations on the best method to expand the City’s tree inventory to include all city trees, whether through GIS-mapping, inventory management software, volunteer scientists or other means to maintain accurate records of all City trees.
dĂƐŬϰ͘/͘WůĂŶĞǀĂůƵĂƚŝŽŶĂŶĚƵƉĚĂƚĞƐ͘
The UFP is an adaptive document that should be reviewed periodically to ensure the priorities of the plan align with current environmental and economic conditions in the City. As such, Dudek will work with the City to develop
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a timeframe for which the UFP will be reviewed, the mechanism by which the review will occur, and who will be responsible to ensure the review is completed.
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 26
TTable 1. Anticipated Timeline
TTasks
22022 22023
AAug SSept OOct NNov DDec JJan FFeb MMar AApr MMay JJune JJuly AAug Anticipated Contract Agreement
Task 1: Project Management
Task 1.A: Coordination and Meetings
Task 1.A.1: Council/Commission Presentations
Task 1.B: Project Schedule
Task 1.C: Administration
Task 1.D: Work Plan
Task 2: Current Status, Challenges, Opportunities
Task 2.A: City Policies and Documents
Task 2.B: Program Structure, Function, Budget
Task 2.C: City Public Tree Resources
Task 2.D: Canopy Cover Analysis
Task 2.D.1: Application of Canopy Cover Analysis
Task 2.D.2: Tree Equity Score Analysis
Task 3: Stakeholder Participation and Outreach
Task 3.A: Outreach Plan
Task 3.B: City Webpage
Task 3.C: Public Outreach Events
Task 3.D: Public Meetings
Task 3.E: Working Group
Task 3.F: Media Outreach
Task 3.F.1: Community Outreach Materials
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE Proposal for Urban Forest Plan 27
TTable 1. Anticipated Timeline
TTasks
22022 22023
AAug SSept OOct NNov DDec JJan FFeb MMar AApr MMay JJune JJuly AAug Task 3.F.2: Social Media
Task 3.F.3: Online Survey
Task 4: Urban Forest Plan Development
Task 4.A: Principles and Key Goals
Task 4.B: Key Performance Indicators
Task 4.B.1: Community Goal Setting/
Assessment Tool
Task 4.B.2: Implementation and Monitoring Plan
Task 4.B.3: UFP Outline
Task 4.B.4: First and Second Draft
Task 4.B.5: Final Draft
Task 4.C: Tree Species/Management
Recommendations
Task 4.D: Staffing Structure, Function, Budget, Revenue Task 4.E: Challenges for Maintaining a Healthy
Urban Forest
Task 4.F: Ongoing Community Input
Task 4.G: City Policies and Related Plans
Task 4.H: Inventory
Task 4.I: Plan Evaluation and Updates
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Client References
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Expectations to the Speciœcations
1. Term
Dudek would like to include the ability to increase rates in line with Consumer Price Index (CPI) when contracts are renewed for additional years.
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE
([KLELW%
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE WϮϮϮϰϱϮůĂŵĞĚĂŶĞǁďƵĚŐĞƚ
City of Alameda
P222452 Alameda new budget
DUDEK FEE ESTIMATE
05/13/2022
Project Team Role:
Project
Director/Environm
ental Specialist IV Specialist II Specialist II Analyst III Analyst III Specialist II Analyst IV Principal
Hydrogeologist/E
ngineer II GIS Analyst III
Creative Services
IV
Publications
Specialist lll
Team Member: Michael Huff Ryan Allen Abby Beissinger Dana Link-Herrera Kalie Ortiz Clarissa Boyajian Jeremy Cawn Jared Davis Steve Stuart Curtis Batt le Raoul Ranoa Publications
Specialist lll
Billable Rate: $255.00 $175.00 $150.00 $150.00 $115.00 $130.00 $150.00 $120.00 $285.00 $145.00 $165.00 $110.00 Hours Fee Hours Fee Task 1 Project Management
1.A Coordination and Meetings 8 46 6 24 6 90 $12,740.00 $12,740.00
1.A.1 Council/Commission Presentations 40 32 8 80 $12,720.00 $2,252.80 $14,972.80
1.A.B Project Schedule 2 2 $300.00 $300.00
1.A.D Work Plan 4 4 $600.00 $600.00
Subtotal Task 1 48 84 6 32 6 176 $26,360.00 $2,252.80 $28,612.80 Task 2 Current Status, Challenges, Opportunities
2.A City Policies and Documents 24 16 24 6 70 $9,480.00 $9,480.00
2.B Program Structure/Function/Budget 6 2 40 48 $6,150.00 $6,150.00
2.C Public Tree Resource 8 12 20 $2,760.00 $2,760.00
2.D Canopy Cover Analysis 2 12 20 40 74 $10,500.00 $10,500.00
2.D.1 Application of Canopy Cover Analysis 2 20 20 8 50 $7,060.00 $7,060.00
2.D.D.2 Equity Analysis 2 8 20 8 38 $5,260.00 $5,260.00
2.D.D.E Groundwater Analysis 34 8 42 $10,850.00 $292.50 $11,142.50 Subtotal Task 2 6 40 56 24 72 46 34 64 342 $52,060.00 $292.50 $52,352.50 Task 3 Stakeholder Participation and Outreach
3.A Outreach Plan 14 $5,214.65 $5,214.65
3.B City Webpage 20 20 $3,300.00 36 $4,547.53 $7,847.53
3.C Public Outreach Events 4 24 24 20 72 $9,540.00 339 $43,184.09 $5,276.25 $58,000.34
3.D Public Meetings 82 0 20 48 $6,800.00 183 $23,392.47 $2,860.00 $33,052.47
3.E Working Group (4) 12 20 32 $4,100.00 $4,100.00
3.F Media Outreach
3.F.1 Outreach Materials 6 20 26 $3,990.00 $3,990.00
3.F.2 Social Media 6 8 14 $2,010.00 $2,010.00
3.F.3 Online Survey 4 8 12 $1,520.00 $1,520.00
Subtotal Task 3 28 84 24 88 224 $31,260.00 $8,136.25 $115,734.99 Task 4 Urban Forest Plan Development
4.A Principles and Key Goals 4 8 4 4 4 4 28 $3,960.00 $3,960.00
4.B Key Performance Indicators 8 4 4 4 4 24 $3,260.00 $3,260.00
4.B.1 Community Goal Setting/Assessment Tool 4 4 $600.00 $600.00
4.B.2 Implementation and Monitoring Plan 8 4 4 4 4 24 $3,260.00 $3,260.00
4.B.3 Outline 4 4 $600.00 $600.00
4.B.4 First and Second Draft 16 40 24 16 16 4 16 16 148 $20,600.00 $20,600.00
4.B.5 Final Draft 4 8 80 16 108 $17,380.00 $17,380.00
4.B.C Tree Species/Management Recommendations 8 2 4 8 16 38 $5,340.00 $5,340.00
4.B.D Staffing Structure/Function/Budget/Revenue 2 8 16 16 42 $5,310.00 $5,310.00
4.B.E Challenges to Maintain a Healthy Urban Forest 8 8 $920.00 $920.00
4.B.F Ongoing Community Input 4 8 8 16 36 $4,900.00 $4,900.00
4.B.G City Policies and Related Plan 8 16 4 28 $4,200.00 $4,200.00
4.B.H Inventory 8 8 16 $2,200.00 $2,200.00
4.B.I Plan Evaluation and Updates 4 4 $600.00 $600.00
Subtotal Task 4 4 42 98 56 60 56 16 60 8 80 32 512 $73,130.00 $73,130.00 Total Hours 4 96 250 118 200 134 16 130 34 72 168 32 1254 389 183 Total $1,020.00 $16,800.00 $37,500.00 $17,700.00 $23,000.00 $17,420.00 $2,400.00 $15,600.00 $9,690.00 $10,440.00 $27,720.00 $3,520.00 $182,810.00 $52,946.27 $23,392.47 $10,681.55 $269,830.29 Percent of Hours (Base) 0% 8% 20% 9% 16% 11% 1% 10% 3% 6% 13% 3%
OTHER DIRECT
COSTS TOTAL FEE
AIM Consulting Aim Consulting
Dudek Labor Hours and Rates Subconsultant Fees
TOTAL
DUDEK
HOURS
DUDEK LABOR
COSTS
Outreach
Management;
Stakeholder
Urban Forest Summit
execution and virtual
community meeting
ƵĚĞŬWƌŽũĞĐƚƵĚŐĞƚƌĞĂƚĞĚ ϴͬϮϱͬϮϬϮϮϭϬ͗ϭϮD WĂŐĞϭŽĨϭ
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DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE
DocuSign Envelope ID: 2F0FD95B-8964-440B-9F06-F2B3817D9CEE 07/18/23
Dudek Amendment
AMENDMENT TO AGREEMENT
This Amendment of the Agreement, entered into this _____ day of __________ 2023, by and between the CITY OF ALAMEDA, a municipal corporation (hereinafter " the City") and Dudek a California corporation whose address is 605 3rd Street, Encinitas, CA 92024, (hereinafter "Provider"), is made with reference to the following:
RECITALS:
A. On October 26, 2022, an agreement was entered into by and between the City and Provider (hereinafter "Agreement") in an amount not to exceed $ 269,830.29, for consulting services for the development of an Urban Forest Plan.
B. Whereas, the City Council authorized the City Manager to execute this Agreement, as amended on October 4, 2022.
C. The City and Provider desire to modify the Agreement on the terms and conditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
1. Paragraph 1, TERM, of the Agreement is modified to read as follows:
The term of this Agreement shall commence on the 26th day of October 2022 , and shall terminate on the 25th day of October 2024, unless terminated earlier as set forth herein.
2. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect.
Signatures on following page
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07/18/23
Dudek Amendment
IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed on the day and year first above written.
DUDEK CITY OF ALAMEDA
a California corporation a Municipal Corporation
______ _______________________________
Eric Wilson Jennifer Ott
Executive Vice President City Manager
RECOMMENDED FOR APPROVAL:
___________________________
Helder Guimaraes
CFO
_______________________________
Allen Tai
Interim Planning, Building and
Transportation Director
APPROVED AS TO FORM:
City Attorney
__ ____________________________
Celena H. Chen
Chief Planning Counsel
DocuSign Envelope ID: F1C30290-34F9-459B-905F-7A305CA65FEB DocuSign Envelope ID: 71E24403-D511-4755-AB27-9EC630BEA9F1