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Alameda Sea Level Rise Adaptation Projects 55
Working Group. These tasks will be completed
incrementally throughout the process.
• Interviews with each Working Group member,
including framing questions for the Working
Group regarding subregional governance
expectations and goals.
• Hold a kickoff workshop focused on:
• Co-creation process for subregional
organizational structure(s).
• Models for regional and state support.
• Establishing guiding principles for the
project.
• Developing overarching equity goals and an
equity statement.
• Research on the relevant organizational
structure options and matrix development
showing the pros and cons of different options,
ranked according to the ability to meet the needs
and goals of the Working Group; build off lessons
learned from Santa Clara County, San Mateo,
Marin, Sonoma, and other national models.
• Identify potential conflicts between Working
Group member cities or agencies, if required,
to support Working Group transformation
into a governance structure.
• Evaluate the nexus between different
jurisdictions and entities and their joint
vulnerabilities and provide preliminary
guidance on the type and scale of potential
subregional organizational structure(s)/
governance entities.
• Develop an outline for recommended
governance structure(s). This outline will be
clear on whether the governance structure
can be implemented within the existing
statutory authority of members or if special
state legislation is required.
• Assumption: Implementation of the
organizational structure is beyond the scope of
Part A. If the Working Group agrees to pursue a
specific organization structure, the CMG team
can assist through a contract modification.

However, additional resources will be required.

PART A: Long Term Adaptation Plan
Objectives:

Our objectives for Part A are to design planning
and decision-making processes that allow for
representation across the OLU, including feedback
from community members and stakeholders.

Communities within the OLU have varied backgrounds,
with many communities facing systemic inequalities
due to histories of red lining and disinvestment. With
this in mind, the processes must:
• Embed equity goals throughout the process.
• Build community trust.
• Build off existing efforts.
• Lead a process that aspires to transformational
change and provides benefits today and in the
future.

Task A.1 - Project Coordination, Governance +
Regional Agency Liaising
a. Project Management : Participate in project kick
off and facilitate monthly project management
meetings with the Project Partners to guide the
development of the project.
• Prepare and update project schedule.
• Prepare and update RACI (Responsibility
Assignment Matrix) to ensure consistent
coordination and appropriate engagement of
Working Group members, Project Partners, and
the Consultant Team.
• Prepare monthly project summary update
across tasks with % completion and critical path
tasks; communicate with Project Partners about
potential delays, concerns, successes.
• Prepare Project Charter outlining team goals,
values, and communication protocols.
• Facilitate team building workshop with select
Working Group members and Community
Partners to foster strong collaborative
relationships from the outset.
b. Sub-Regional Organizational Structure:

Collaborate with the Working Group to co-
create a sub-regional organizational structure
to accelerate and streamline implementation of
adaptation projects. We propose the following
process as a starting point for discussion with the








 




 











 
56 CMG Landscape Architecture
c. Regional, State, Federal Agency Coordination:

Coordinate with regional agencies to identify
needs and opportunities for regional support
and engagement, and to share information,
lessons learned and best practices for adaptation
planning processes in other OLUs, which includes
the upcoming BCDC regional shoreline adaptation
guidelines. This effort will focus on the link between local, community driven planning and regional
support and regulatory requirements.
• Coordinate with Working Group and Community
Partners to identify key local organizations and
stakeholders and conduct interviews to establish
key concerns and goals for the planning process.
• Meet with BCDC on progress towards regional
shoreline adaptation guidance.
• Conduct interviews with regional, state, and
federal agencies.
• Develop a list of interviewees and topics and
vet with Project Partners.
• Prepare a memo summarizing interview findings
and presenting recommended approach for
locally driven planning process and agency
coordination and
• Consider developing a Regulatory Working
Group to establish a mechanism for regional
and other agencies to contribute to the
project.
• Invite regional agencies to provide updates
to the Working Group, if applicable.
• Complete a best practice review and series of
presentations for the Working Group
• Summarize best practices and
recommendations in a short memo and
series of presentations.
• Educate the Working Group through a
collaborative learning process; discuss
topics as they emerge.
•
Task A.1 Deliverables
• Project Charter + Team Building Workshop
• Project Management : Monthly meeting
leadership including agendas, notes and
schedule and progress updates..
• Subregional Organization Schedule : White Paper
and supporting documentation summarizing
the findings and recommendations for the
organizational structure(s).
• Regional Support + Engagement : Memo
summarizing the findings and recommended
approach for agency coordination and support.
• Best Practices : Memo and supporting
presentations summarizing best practices for
regional and state support for locally driven,
regionally supported OLU-based adaptation
planning.

Task A.2 - Public + Stakeholder Outreach (in
coordination with projects in Parts B +C): Community
Engagement will occur throughout the entire project,
concurrent with Tasks 3 and 4. Therefore we suggest
moving this task up to support developing the
FRPPXQLW\HQJDJHPHQWSODQVKRUWO\DŸHUWKHSURMHFW
NLFNRů
a. Plan : Co-develop with Community Partners
and Working Group members a public and
stakeholder outreach and engagement plan and
a communications strategy to build Community
Partner capacity to lead outreach within the San
Leandro OLU, to communicate the impacts of sea
level and groundwater rise, and to gather input
on adaptation needs, priorities, and solutions.

The community engagement plan will be built
with equity in mind and will seek to advance
diverse strategies to reach vulnerable, traditionally
underserved communities and California Tribes.
• The CMG team will support the Working Group
and Community Partners in the co-development
of stakeholder outreach materials, engagement
plan and communications strategy. We envision
a community driven approach that addresses
the following critical questions:
• How can resilience planning efforts advance
a culture of democratic engagement within
existing governmental systems, as well as
form new ones?
• In what areas of planning can community
members have a real impact?
• How do we open the full range of solutions
available to impacted communities,
including solutions that are restorative and








 




 











 
Alameda Sea Level Rise Adaptation Projects 57
regenerative?
• How do we ensure that planning processes
lead to meaningful outcomes that build on
community assets and meet real needs?
• How do we create the conditions necessary
for successful implementation?
• Co-design the stakeholder and community
engagement process to maximize inclusivity and
participation with available resources.
• Update the plan as the project evolves. The plan
needs to respond to what we learn through each
step of the process, and should be considered a
living document.
• Assumption: The Working Group and
Community Partners will take the lead on
developing the outreach and engagement plan
and communications strategy.
b. Toolkit : Fact sheets, press releases, articles, social media posts, presentations and talking points for
Working Group members including multilingual
versions.
• The consultant team will support the Working
Group by providing content for the above
communications.
• Assumptions: Consultant Team will provide
content, messaging and talking points to the
Working Group and Community Partners and
they will finalize and disseminate the materials.

The Community Partners will provide multilingual
translations of the materials.
c. Engagement : Conduct community engagement
in two rounds of outreach. The first round will focus
on draft vision, goals, vulnerabilities, preliminary
concepts, and governance options. The second
round will focus on the Draft Long-term Adaptation
Plan. The Working Group will provide a forum for
input and the Consultant will refine the products
and plans based on community input.
• We expect that the Engagement Plan will include
a combination of:
• Creative/Multigenerational Town Hall
Meetings that incorporate art and culture
along with technical information and
interactive planning games to educate,
inform, explore, and evaluate solutions.
• Pop Up Events (within communities)
• Multilingual Surveys
• Engagement with Youth and Youth Leaders
• Consider creating Adaptation Hubs within
different communities.
• As a baseline for planning purposes, we assume
the following for each round of engagement.
• (2) Townhall Style Meetings including online
and in-person events.
• (4) Pop Up Events (within communities)
• (2) Youth Events
• Online and Hard-copy Survey Coordination
• In each case we will co-develop or support the
following elements:
• Agenda and program including creative and
interactive methods of participation and
communication.
• Relevant messages and narrative
• Questions for the community
• Technical materials and interactive tools
• Compilation of key findings and input from
the community, clearly communicating how
input is used to inform the process and plan.
• CMG team members can support meeting
and activity facilitation and provide subject
matter experts.

Task A.2 Deliverables
• Community Outreach and Engagement Plan
(supporting role).
• Communications Toolkit Materials.
• Community Outreach and Engagement
Summary and Results.

Task A.3 - OLU Planning + Implementation
a. Vulnerability + Needs Assessment Survey : Review
existing vulnerability and needs assessment
reports, and supplement where needed, to








 




 











 
58 CMG Landscape Architecture
determine existing conditions and the hazards
associated with sea level and groundwater
rise such as erosion, flooding, habitat loss,
contamination, and liquefaction. The needs
assessment will include gaps in data and will
prioritize next steps and projects or studies to
achieve the vision. Coordinate reviews with Parts B
and C to support efficient use of resources.
• Review and build off available studies and
documents from prior activities including the
2015 Baylands Ecosystem Habitat Goals Science
Update, Estuary Blueprint, the Port of Oakland’s
Sea Level Rise Assessment (2019), the City of
Alameda’s Climate Action and Resiliency Plan
(2019), Response of the Shallow Groundwater
Layer and Contaminants to Sea Level Rise (2020),
and additional studies.
• Data Gathering and Document Review (including
but not limited to):
• Equity data gaps / equity considerations
• Sea level rise (coastal), groundwater,
stormwater (precipitation) flooding hazard
layers and vulnerability assessments
• Precipitation changes with climate change
• Sensitive habitats and habitat restoration
efforts
• Sediment flows, erosion, and habitat loss
• Contaminated sites (include engagement
with DTSC and Water Board on changing
regulations for remediation, including re-
evaluation of closed sites)
• Liquefaction (coordinate with USGS on
latest findings and strategies related to
groundwater rise and liquefaction risk)
• Built infrastructure (condition, infrastructure
type, review SFEI’s shoreline typology data)
• Current plans and visions from the Working
Group, partner cities and Port of Oakland/
Oakland Airport.
• Current and planned development projects
and other projects that may impact or
intersect with shoreline adaptation plans
(e.g., City projects, developer interest,
Caltrans plans).
• BAAQMD data on air quality monitoring
• Access including MTC's Bay Trail assessment
data
• Compile GIS base files based on existing data
sets, including assets and vulnerabilities.
• Identify information gaps and finalize GIS base
file and inventory of assets and vulnerabilities.
b. Co-Create Adaptation Vision, Goals + Planning
Principles: Co-create a shared long-term
adaptation vision, including goals and planning
principles for the San Leandro OLU that align with
other local and regional plans.
• Facilitate (2) World Café Style workshops with
Working Group members, Technical Advisors,
Community Partners, including equity leaders
and CBO representatives.
• Review existing conditions data,
opportunities, and constraints
• Establish SLR planning criteria and
adaptation parameters (flood thresholds by
shoreline zone)
• Start to build out a shared vision of the
future (build on what the working group has
developed)
• Co-create adaptation vision, goals, and
planning principles.
• To maximize Working Group participation and
expertise while recognizing time constraints,
consider creating subgroups to move forward
specific goals, such as governance/financing,
regulatory/permitting, nature-based solutions,
equity, etc.
• Finalize SLR adaptation planning criteria,
thresholds and trigger points based on SLR
projections aligned with State and Regional
policy (recognizing that the State is in the
process up updating their SLR policy to align
with the 2022 Federal Interagency SLR Task Force
report.
c. Preliminary Adaptation Pathways + Feasibility
Assessment: Synthesize lessons learned from
case studies around the world, with a focus on








 




 











 
Alameda Sea Level Rise Adaptation Projects 59
innovative long-term adaptation plans and
solutions to facilitate necessary transformations
in the San Leandro OLU. Develop preliminary
adaptation pathways and alternatives. Complete
a high-level feasibility assessment of preliminary
adaptation pathways including short and long-
term measures and nature-based solutions in
highly urbanized shorelines.
• Synthesize lessons learned from around the
world. Note that CMG, Pathways, and Moffatt
& Nichol have assembled a wide range of
adaptation strategies and plans from around
the world from our work on the San Francisco
Waterfront Resilience Program and many other
projects.
• Build on existing resources and studies,
identify subzones for adaptive watersheds,
existing shoreline conditions, sea level rise
and groundwater flood risks, watersheds and
stormwater flood risk, surrounding land uses,
potential for nature-based solutions, etc.
• Develop preliminary adaptation pathways and
alternatives for each zone/watershed.
• Develop strategies for inland flood mitigation
and green infrastructure sites.
• Complete a high-level feasibility assessment
of adaptation strategies by subzone to guide
development of the long-term adaptation
plan. The feasibility assessment will include the
following factors:
• Engineering feasibility
• Environmental and regulatory feasibility
• Community and co-benefits
• Ecological and regenerative potential
• Relative cost
• Assumptions : The level of granularity and
number of adaptation alternatives and the
feasibility assessment will be calibrated to
available funding resources.

Task A.3 Deliverables
• Vulnerability and Needs Assessment Summary
Report
• Compiled GIS geodatabase and base maps
using existing data sets including assets and
vulnerabilities
• Adaptation planning subzone designations
• Summary presentation of best practices for long-
term adaptation planning
• Summary of SLR adaptation planning criteria,
thresholds, and trigger points.
• Summary presentation of alternatives and
preliminary adaptation pathways
• Feasibility assessment summary memo.

Task A.4 - Long-term Adaptation Plan
a. Adaptation Prioritization Framework : Facilitate
a process with the Working Group to develop a
prioritization framework with criteria that value the
benefits to fish and wildlife, community, and the
economy. Leverage existing tools and frameworks,
including the San Francisco Bay Shoreline
Adaptation Atlas (Atlas), and the SLR CHARG and
ART frameworks to develop multi-benefit criteria
and identify priority assets and solutions.
• Establish strawman multi-benefit prioritization
framework based on a review of Atlas and ART
Frameworks, and the San Francisco Waterfront
Resilience Program/USACE approach developed
to maximize comprehensive benefits while
meeting community goals.
• Hold Working Group workshop to refine criteria
and establish assessment and prioritization
tool. The prioritization tool, whether an excel
workbook or dashboard, should allow Working
Group members and stakeholders to evaluate
competing priorities, such as an emphasis
on habitat benefits vs. public recreation vs.
economic growth to support transparent
decision making and community messaging.

Pathways collaborated with the City and County
of San Francisco to develop a multi-benefit
criteria framework across 8 overarching goals,
and an associated dashboard to support
decision making.
• Finalize framework and assessment tool based
on workshop outcomes. Beta testing with select
Working Group members and/or Community
Partners may be required depending on the
complexity of the selected tool.








 




 











 
60 CMG Landscape Architecture
• Evaluate preliminary adaptation pathways and
alternatives using the prioritization tool.
• Assumption: Evaluation and prioritization of
adaptation pathways and alternatives will be
completed at a high-level with an emphasis on
identification of next steps for further analysis
and evaluation.
b. Implementation Plan : Develop an implementation
plan including critical implementation tasks.
• The implementation plan will include a summary
of next steps for:
• Development of a subregional
organizational/governance structure(s)
• Short-term projects, with a focus on the East
Oakland/Colliseum area.
• Long-term adaption planning
• Scope of Work and Budget for the next
phases of planning and design.
• Provide a high-level overview of major federal,
state, and regional grant funding sources and
matrix them with potential short and long-term
adaptation projects. Summarize the local share
funding mechanisms legally available to each
public entity member of the Working Group
with vulnerable facilities, and matrix those
funding mechanisms to each potential project
component.
c. Long-Term Adaptation Plan : The Long-term
Adaption Plan will detail key steps and actions to
take as the shoreline changes, identifying trigger
points and costs for each of the outlined pathways.

The plan will identify innovative strategies that
enable the San Leandro OLU’s adaptation to rising
seas and provide collective benefits to coastal
communities and wildlife, protect groundwater and
ecosystems, restore marsh, upland, and transitional
habitat, and enable effective shoreline and
wastewater management. Following community
consultations, the CMG team will prepare a final
version of the Long-term Adaptation Plan for
adoption across the San Leandro OLU.
• Compile draft long-term adaptation plan
summarizing and compiling outcomes from tasks
A.1 - 3.
• Compile Draft Review comments and revise plan.
• Issue Draft for Administrative Review
• Revise and Prepare Final Plan for review and
approval.

Task A.4 Deliverables
• Draft Adaption Plan (Working Group Review)
• Administrative Draft
• Final Adaption Plan
• Preparation for and attendance at Council
Hearings
PART B: Oakland-Alameda Estuary
Adaptation Project
Task B.1 Existing Conditions
a. Project Management and Coordination (for the
duration of the project).
• Prepare and update project schedule.
• Prepare and update RACI (Responsibility
Assignment Matrix) to ensure consistent
coordination and appropriate engagement of
Working Group members, Project Partners, and
the Consultant Team.
• Prepare monthly project summary update across
tasks with % completion, identify critical path
tasks, communicate with Project Partners about
potential delays/concerns/successes.
• Manage and coordinate the CMG team and
project delivery.
• Project Management including facilitation of
meetings with Working Group, Technical Advisors
and permitting agencies.
b. Data Collection and Review: Compile and review
all relevant data including.
• Prepare Information Needs Request for Working
Group
• GIS data and files, including topographic
surveys.
• Existing survey information and base files
• Geotechnical investigation data and reports
• Previous studies








 




 











 
Alameda Sea Level Rise Adaptation Projects 61
• Environmental reports
• Alameda CARP
• Downtown Oakland Specific Plan
c. Site Visits: Conduct site visits of the project
areas to understand the project approach, and
opportunities and constraints to be considered in
the design. Identify potential locations within the
watershed for green infrastructure, nature-based
solutions, storm water retention/detention, public
access and open space. Identify opportunities for
multi-benefit solutions.
d. Base Maps: Prepare and refine base maps/plans
to fully capture the extent of the project area and
to include any additional information useful to the
project.
e. Existing Conditions Memorandum: The Consultant
Team shall prepare an existing conditions
memorandum documenting site conditions
and identifying additional information needs
including the need for any additional topographic,
bathymetric surveys, or geotechnical field
investigations or borings.

Task B.1 Deliverables
• Project Management: Monthly meeting
leadership including agendas, notes and
schedule and progress updates.
• Base Maps and Plans
• Draft and Final Existing Conditions Memorandum
• Assumptions : Survey and/or geotechnical
borings and reports are excluded from the base
scope. If required, we will work with the City/
Working group during the final project scoping
process to determine the best approach for
provision of these services.

Task B.2 Analysis
a. Develop and Analyze Alternatives: Identify the
types of shoreline protection appropriate for
each project area based on feasibility, project
goals and sea level rise adaptability. This analysis
includes “living levees, ” vegetated berms, sheet
pile walls, concrete walls, or hybrid combinations,
and specifies which options are feasible in
specific locations along the project alignment.

The feasibility analysis will include engineering
and construction feasibility and the ability to
incorporate nature-based solutions. Facilitate
meetings for Community Partners, Working Group
members and other stakeholders to provide input
on and review the alternatives analysis.
• Develop and confirm SLR adaptation planning
criteria, thresholds, and trigger points based
on levels of SLR aligned with state and regional
policy.
• Compile and map assets and vulnerabilities
building on work completed to date.
• Complete high-level review of existing
environmental conditions, habitats, and
biological resources.
• Identify opportunities for nature-based solutions.
• Analysis of public access, Bay Trail configuration,
pedestrian and bicycle circulation, and
open space/recreational opportunities and
constraints.
• Develop adaptation pathways and alternatives
for each shoreline zone and type based on SLR
planning criteria.
• Develop structural/nature-based alternatives
for berm and floodwall types, alignments, and
methods of adaptability.
• Co-develop evaluation criteria based on project
goals and develop multi-benefit prioritization
framework (coordinated with Part A to maximize
consistency across the projects)
• Co-develop a process and methodology to
evaluate alternatives.
• Facilitate evaluation of alternatives and compile
results
• Identify preferred adaptation strategies and
alternative.
• Prepare Order of Magnitude Cost Estimate for
selected for alternatives.
b. Green Infrastructure Alternatives: Develop
green infrastructure alternatives for the project
watershed drainage area and promote multi-
benefit designs to increase community resiliency.

This analysis will develop alternatives within the
watershed to reduce peak discharge rates, reduce








 




 











 
62 CMG Landscape Architecture
required storm drain system capital improvements,
and improve water quality.
• Identify and confirm extent of watersheds to
include in study. This proposal assumes that the
study area will be limited to watersheds directly
adjacent to the study area.
• Complete high-level storm drain system and
flood risk analysis and identify opportunities
for green infrastructure alternatives within
designated project area.
c. Conduct 1st Round of Outreach: Refer to Task B.3
d. Structural/nature-based alternatives: This task is
included as part of Task B.2.A
e. Conduct 2nd Round of Outreach: Refer to Task B.3
Task B.2 Deliverables
• Compiled Assets and Vulnerabilities Map
• Biological Resources Summary
• Open Space and Public Access Analysis –
Summary Report
• Storm Drain System/Green Infrastructure
Analysis
• Adaptation Pathways and Alternatives including
nature-based, structural, and hybrid solutions.
• Evaluation Criteria and Alternative Selection
– Matrix
• Order of Magnitude Cost Estimate for Selected
Alternatives.

Task B.2 Public Outreach
a. Develop a community engagement strategy
with Community Partners and Working Group
using a variety of formal and informal community
engagement methods to facilitate grassroots
community input and to build awareness of the
project.
• Engagement Plan and Communications
Strategy: Refer to Task A.2.A
b. Sub Tasks b, c, and d are included below
• Engagement: We expect that the Engagement
Plan will include a combination of:
• Creative/Multigenerational Town Hall
Meetings that incorporate art and culture
along with technical information and
interactive planning games to educate,
inform, explore, and evaluate solutions.
• Pop Up Events (within communities)
• Multilingual Surveys
• As a baseline for planning purposes, we are
assuming the following for each round of
engagement.
• (2) Townhall Style Meetings including online
and in-person events.
• (4) Pop Up Events (within communities)
• Online and Hard-copy Survey Coordination
• In each case we will co-develop the following:
• Agenda and program including creative and
interactive methods of participation and
communication.
• Development of key messages and narrative.
• Identify key questions for the community.
• Technical materials and interactive tools.
• Facilitation of meetings and activities.
• Compilation of key findings and input from
the community.
• Clearly communicate how input is being
used.
• Develop an alternatives selection matrix that
includes public input, and refines the alternatives
based on comments received from the outreach
effort to provide guidance on a draft and final
concept.

Task B.3 Deliverables
• Co-development of Engagement Strategy and
Plan
• Preparation and Coordination of Outreach
Materials
• Co-facilitation of engagement events.
• Alternatives Matrix








 




 











 
Alameda Sea Level Rise Adaptation Projects 63
Task B.4 Advisory Committee Meetings
a. Advisory Committee members to represent the
Oakland-Alameda estuary focus area within the
San Leandro OLU will be selected with Consultant
input to ensure a comprehensive approach that
considers a broad perspective and that engages a
variety of stakeholders, including CBOs, agencies
such as Caltrans, utilities, transportation
providers, adjacent property owners, and others.
b. Facilitate up to five Advisory Committee meetings
to ensure transparency and communication at
the following project stages: 1) kick-off, 2) existing
conditions/preliminary alternative options, 3)
preliminary concept, 4) draft concept, and 5) final
concept.
c. Investigate and identify regulatory compliance
requirements and strategies.

Task B.4 Deliverables
• (5) Advisory Committee meeting agendas
• Meeting Minutes, Action Items and Supporting
Documents
• Summary of regulatory compliance requirements
and strategies
Task B.5 Draft and Final Concept
a. Develop a Basis of Design/Next Steps Report
to document necessary information and
specifications required for design including a
shoreline concept, the use of inland detention
facilities, green infrastructure, and nature-based
solutions.
b. Develop 10 percent design drawings, planning
level cost estimates and project schedule. These
documents will be made available for the Advisory
Committee, agency and public review for further
comments and input. Input will be incorporated
into the final concept.
• Prepare Draft 10% design documentation for
review.
• Compile document review comments from
Stakeholders and Technical Advisors.
• Respond to comments and finalize 10% design
documents and Basis of Design Report.
• Prepare Planning Level Cost Estimate
Task B.5 Deliverables
• Draft and Final Basis of Design Report
• Draft and Final 10% Design Documents
• Draft and Final Planning Level Cost Estimate
Task B.6 City Council - Cities of Alameda and Oakland
a. Present the recommended concept to the City
Councils of Oakland and Alameda. Along with
the recommended concept, the City Councils
also will review the other completed deliverables
from this grant effort such as the finalized existing
conditions memo, the alternatives analysis,
the Basis of Design/Next Steps memo and a
summary of community member and stakeholder
involvement and comments. The City Councils will
be asked to weigh in on next steps such as grant
writing, environmental clearance and permitting,
the plans, specifications, and cost estimate and
then construction.

Task B.6 Deliverables
• City Council Agendas, presentations, meeting
minutes with City Council direction. Final
Concept Design Documents (10% design).

PART C: Bay Farm Island Adaptation Project
Task C.2 Existing Conditions
a. Project Management and Coordination
• Prepare and update project schedule.
• Prepare and update RACI (Responsibility
Assignment Matrix) to ensure consistent
coordination and appropriate engagement of
Working Group members, Project Partners, and
the Consultant Team.
• Prepare monthly project summary update across
tasks with % completion, identify critical path
tasks, communicate with Project Partners about
potential delays/concerns/successes.
• Use of SharePoint for collaborative file sharing
between the team and with the Project Partners.
• Prepare Project Charter outlining team goals,
values, and communications.
• Manage and Coordinate the Consultant Team
and project delivery.








 




 











 
64 CMG Landscape Architecture
b. Data Collection and Review: Compile and review
all relevant data including.
• Prepare Information Needs Request for Working
Group
• GIS Data and Files
• Existing Survey Information and Base Files
• Geotechnical Investigation Data and Reports
• Groundwater Data
• Previous Studies of Near-Term Improvements
• Environmental Reports
• Alameda CARP
c. Site Visits: Conduct site visits of the project
areas to understand the project approach, and
constraints to be considered in the design. Identify
potential locations within the watershed for green
infrastructure, nature-based solutions, and storm
water retention/detention will be identified and
reviewed. Identify public access and open space
opportunities and constraints and opportunities for
multi-benefit solutions.
d. Base Maps: Prepare and refine Base Maps/Plans
for both the Near-term Northshore Improvements
and the Long-term Adaptation Planning Concepts.
e. Existing Conditions Memorandum: The Consultant
Team shall prepare an existing conditions
memorandum documenting site conditions
and identifying additional information needs
including the need for any additional topographic,
bathymetric surveys, or geotechnical field
investigations or borings.
f. Geotechnical Investigation: The geotechnical
investigation will include file review, review of
historic aerial photography, review of relevant
geotechnical reports and boring data from existing
sources including the EBMUD geotechnical report.
g. Archaeological Investigation for Northern
Waterfront Design: Provide archaeological
monitoring during geotechnical investigations that
extend below Bay Mud to report on existing site
conditions and determine the presence or absence
of buried archaeological resources. Based on
ESA’s knowledge of the area, the project vicinity
is sensitive for buried archaeological resources,
buried below the Bay Mud layer.
h. Cultural Resource Report for Northern Waterfront
Design: Complete a cultural resources assessment
to support compliance with Section 106 of the
National Historic Preservation Act. The assessment
will include a records search at the Northwest
Information Center of the California Historical
Resources Information System to identify previously
recorded cultural resources in the vicinity, a review
of geologic and historic maps, and a request to
the Native American Heritage Commission for
information on known sacred sites in the project
vicinity. ESA will prepare a technical report that
identifies historic properties and meets the
requirements of Section 106 of the National Historic
Preservation Act. Recommendations for additional
work will be provided and could include monitoring
during project implementation and/or actions to
follow in the event of an inadvertent discovery of
cultural materials or human remains.

Task C.2 Deliverables
• Project Charter
• Project Management: Monthly meeting
leadership including agendas, notes and
schedule and progress updates.
• Existing Conditions Memorandum
• Base Maps and Plans
• Geotechnical Report
• Archaeological Investigation Summary
Memorandum
• Cultural Resource Assessment Report
Assumptions:
• Additional surveys and/or geotechnical borings
and reports are excluded from the base scope.

If required, we will work with the City/Working
group during the final project scoping process
to determine the best approach for provision of
these services.
• We assume that no archaeological resources
such as midden soils or artifacts will be identified.

We assume that no built historic resources will
be identified. This assumption is consistent








 




 











 
Alameda Sea Level Rise Adaptation Projects 65
with our understanding of the site’s history
and conditions, and our prior recent cultural
resources records searches that include the
entire project area.
• Archaeological monitoring of geotechnical
investigations (borings) that extend below Bay
Mud will be completed in a one-day effort.

Additional days of monitoring can be provided
for additional scope and fee.

Task C.3 Feasibility Alternatives and Design
a. Feasibility Analysis: Develop project goals,
purpose and needs using a pathways and phased
approach to sea level rise adaptation and assess
options for addressing the needs and potential
costs. Consider groundwater and liquefaction
impacts and options for habitat enhancement
and nature-based solutions such as submerged
aquatic vegetation (eel grass) for wave attenuation
and erosion control as well as other nature- based
solutions. The analysis also includes developing
green infrastructure alternatives for the project
watershed, and options for raising/re-locating a
bike/pedestrian bridge that lands on Veterans
Court.
• Develop and confirm SLR adaptation planning
criteria and trigger points based on levels of SLR
aligned with State and Regional policy.
• Compile and map assets and vulnerabilities
building on work completed to date.
• Complete storm drain system and flood risk
analysis and identify opportunities for green
infrastructure alternatives.
• Refine and develop groundwater flood risk
analysis based on geotechnical considerations
and work completed to date.
• Complete high-level review of existing
environmental conditions, habitat, biological
resources.
• Identify opportunities for nature-based solutions.
• Analysis of public access, Bay Trail configuration,
pedestrian and bicycle circulation, and
open space/recreational opportunities and
constraints.
• Develop adaptation pathways and alternatives
for each shoreline zone and type based on SLR
planning criteria.
b. Analyze Alternatives: to identify the types of
shoreline protection appropriate for each Bay Farm
Island project area based on feasibility, project
goals and sea level rise adaptability. This analysis
includes “living levees, ” green infrastructure,
vegetated berms, sheet pile walls, concrete walls,
or hybrid combinations, and specifies which
options are feasible in specific locations along the
project alignment.
• Co-Develop evaluation criteria based on project
goals and develop multi-benefit prioritization
framework.
• Co-develop a process and methodology to
evaluate alternatives.
• Facilitate evaluation of alternatives.
• Compile results of evaluation.
• Identify preferred adaptation strategies and
alternatives.
c. Community Engagement: Co-develop the
community engagement plan and strategies
with Community Partners, Scientific Advisors
and Working Group. As a first round of outreach,
present existing conditions, and preliminary
alternative options under consideration. As a
second round of outreach, present the preliminary
concepts including both short- and long-
term concepts. Coordinate the two rounds of
community engagement with Parts A and B of this
RFP .
• Engagement Plan and Communications
Strategy: Refer to Task A.2.A
• Engagement: We expect that the Engagement
Plan will include a combination of:
• Creative/Multigenerational Town Hall
Meetings that incorporate art and culture
along with technical information and
interactive planning games to educate,
inform, explore, and evaluate solutions.
• Pop Up Events (within communities)
• Multilingual Surveys
• As a baseline for planning purposes, we are
assuming the following for each round of
engagement.








 




 











 
66 CMG Landscape Architecture
• (2) Townhall Style Meetings including online
and in-person events.
• (4) Pop Up Events (within communities)
• Online and Hard-copy Survey Coordination
• In each case we will co-develop the following:
• Agenda and program including creative and
interactive methods of participation and
communication.
• Development of key messages and narrative.
• Identify key questions for the community.
• Technical materials and interactive tools.
• Facilitation of meetings and activities.
• Compilation of key findings and input from
the community.
• Clearly communicate how input is being
used.
d. Northern Waterfront Design: Develop basis of
design report, 30 percent design drawings, cost
estimate and project schedule for a short-term
project in the northern waterfront area - including
the shoreline park, the lagoon outfall, and Veterans
Court - that would transition well into a long-term
project. Evaluate structure types and alignments
for the bicycle/pedestrian paths, tie-ins to existing
waterfront path and upgrades of the fishing pier.

Coordinate with permitting agencies, and then
refine plans to include additional details up to 100
percent design drawings in compliance with all
applicable federal, state, and local requirements.

Develop draft and final Benefit Cost Analysis.

Conduct peer review.
• Confirm scope of short-term improvements for
the Northern Waterfront, based on outcomes
from Tasks C.2, C.3 and C.4.
• Prepare a habitat assessment and aquatic
resources delineation to support the project
environmental analysis and regulatory permits.
• Assess the feasibility for nature-based solutions
along the northern shoreline, such as: gravel
beach options to rip rap, vegetated berms,
marsh creation, oyster reef placement and oyster
tiles, enhanced rip rap planting (vegetated
"crown"), and eelgrass enhancement through
planting.
• Develop Basis of Design Report and submit for
review and comment.
• Prepare Draft 30% design documentation for
review.
• Prepare Draft Benefit Cost Analysis
• Compile document review comments from
Stakeholders and Technical Advisors.
• Respond to comments and finalize 30% design
documents and Basis of Design Report
• Prepare Final Benefit Cost Analysis
• Develop an approach to project environmental
review to evaluate compliance with the
California Environmental Quality Act.
• Attend 2 joint agency meetings and 2 meetings
with the City on CEQA approach with two staff.
• Submit 30% design documents to permitting
agencies for review and coordination.
• Prepare draft applications and supporting
documentation for permits and authorizations,
expected to be required from the U.S. Army
Corps of Engineers (USACE), San Francisco
Bay Regional Water Quality Control Board
(RWQCB), San Francisco Bay Conservation and
Development Commission (BCDC), U.S. Fish and
Wildlife Service (USFWS), and National Oceanic
and Atmospheric Administration (NOAA)
Fisheries, commensurate with 30% design.
• Project Management including facilitation of
meetings with Working Group, Technical Advisors
and permitting agencies.

Task C.3 Deliverables
• Feasibility Analysis and Alternatives Report
• Alternatives Analysis Report and Matrix
• Community Engagement Materials
• Concept design for Northern Waterfront (10%
design)
• Draft and Final Basis of Design Report for
Northern Waterfront








 




 











 
Alameda Sea Level Rise Adaptation Projects 67
• Draft and Final 30% Design Documentation for
Northern Waterfront
• Draft and Final Benefit Cost Analysis for Northern
Waterfront
• Permitting Agency Coordination and Draft
Permit Applications (as defined above).

Assumptions:
• The team will advance one or more short-term
projects in the northern waterfront area to
30% design. Depending on the complexity and
scope of the projects the team will coordinate
with the City to determine whether the design
can be advanced beyond the 30% design and
the number and type of early actions selected
for 30% design will be confirmed and may be
adjusted to be achievable within the allocated
budget.
• The project will qualify for a USACE Nationwide
Permit; an Individual Permit will not be required.

An Alternatives Analysis for the RWQCB 401
certification will not be required. The project
will not require formal consultation with USFWS
or NOAA-Fisheries or a 2081(b) Incidental Take
Permit from California Department of Fish and
Wildlife.
• Note: Refined plans to include additional details
up to 100 percent design drawings in compliance
with all applicable federal, state, and local
requirements is not included in the current scope
of work or budget but can be negotiated with the
WG after a preferred option has been identified.

Task C.4 Long-term Concept Development – Bay Farm
Island
a. In conjunction with Part A of this RFP “Long-
term Adaptation Plan, ” Consultant will: (1)
develop long-term adaptation concepts for Bay
Farm Island to address rising bay waters and
groundwater, inclusive of nature- based solutions,
managed retreat, living levees, submerged
aquatic vegetation, and green infrastructure;
(2) identify structure types and alignments for
the bicycle/pedestrian trail system; (3) prepare
concept design drawings and cost estimates; and
(4) prepare Benefit Cost Analysis.
• Refer to Tasks A.1, A.3, and A.4 for a detailed
description of the Long-Range Planning process
and deliverables.
• Based on results of Task A, prepare Draft concept
design drawings
• Prepare Draft Cost Estimate
• Compile document review comments from
Stakeholders and Technical Advisors.
• Respond to comments and finalize concept
design documents.
• Prepare Final Cost Estimate
• Project Management including facilitation of
meetings with Working Group, Technical Advisors
and permitting agencies.
b. EHP and Permitting: Coordinate with permitting
agencies to understand requirements; develop
documentation needed to obtain permits;
perform additional data collection and studies.

Assumptions:
• Based on our review of the scope and grant
schedule we do not believe that it is feasible to
complete EHP Documentation for the entire Bay
Farm Island Project Area. We are proposing to
complete EHP Documentation for the Northern
Waterfront Design scope as identified above and
as required to initiate the permitting process.
• The environmental and cultural resources
assessments and permitting in the prior tasks
will largely address the FEMA EHP requirements.

This scope includes preparation of initial FEMA
consultations and approach.

Task C.4 Deliverables
• Draft and Final Concept Design Documents
• Draft and Final Planning Level Cost Estimate
Assumptions:
• We anticipate that the scope of the Concept
Design Documents will need to be developed
based on the Results of Part A Long-Term
Planning, as there will likely be multiple
pathways/projects based on different SLR
scenarios and advancing multiple adaptation
projects based on different scenarios is not likely
to be feasible with available funding.








 




 











 
Alameda Sea Level Rise Adaptation Projects 6968 CMG Landscape Architecture Proposed Project Schedule
Sep
2023
Dec
2023
Mar
2024
June
2024
Sep
2024
Dec
2024
Mar
2025
June
2025
Sep
2025
Project A: Long-Term Adaptation Plan
Project Initiation: Existing Conditions Analysis
Vulnerability + Needs Assessment
Vision, Goals + Planning Principles
Sub Regional Organizational Structure
Adaptation Pathways + Feasibility Assessment
Long-term Adaptation Plan
Public Outreach + Council Hearings
jh
Project B: Oakland-Alameda Estuary Adaptation
Existing Conditions
Analysis
Draft + Final Concept
Public Outreach
Advisory Committee Meetings
City Council - Cities of Alameda + Oakland
jh
Project C: Bay Farm Island Adaptation
Existing Conditions
Feasibility Alternatives + Design
Analyze Alternatives
Long-term Concept Development
Public Outreach
Northern Waterfront Design
Permitting Agency Review + Coordination
jh
Org. Structure - Research - Interviews Draft Org. Structure Org. Structure Update Final Recommendations Project Initiation
Vulnerability + Needs Assessment
Goals + Planning Principles
Adaptation Pathways + Feasibility Assessment
Draft Long-Term Adaptation Plan Final Long-Term Adaptation Plan Engagement Strategy Engagement Round 1 Engagement Round 2 Council Hearings Existing Conditions
Analysis - Alternatives Development
Strategy Round 1 Round 2
Draft Concept Final Concept
Council
Existing Conditions
Feasibility Alternatives + Design
Analyze Alternatives
Draft Long-term Concept Development Final Long-term Concept Development Engagement Round 2Engagement Round 1Strategy
Initiate Review
Draft 30% Design Final 30% Design
Permitting Coordination
Grant Deadline

2.28.2025
Grant Deadline

9.29.2025
Grant Deadline

10.31.2025








 




 












 

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