1 To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
Date: March 3, 2025
Supplemental Memo regarding Agenda Item 5-I to Amend the Fiscal Year 2024-25 Budget
SUPPLEMENTAL INFORMATION
This memo is being provided to supplement the staff report already published for the March 3, 2025 City Council meeting.
City Council already appropriated funds in the Fiscal Year 2023- 25 capital budget for implementation of the Americans with Disabilities Act (ADA) Transition Plan. Some of the projects will be managed by the Public Works Department (PW) and some projects by the Recreation and Parks Department (ARPD). Therefore, a portion of the appropriated funds for ADA projects appropriated in the PW Capital Improvement Plan (CIP) ADA project budget needs to be moved to the ARPD CIP project budget. The recommended action is to transfer $184,000 from C41000 to C52600 in the FY 2024-25 Mid-Year Budget amendment. This has been included in Exhibit 1, as referenced by the Resolution.
Separately, Exhibit 1 inadvertently did not include the non-General Fund Mid-Year 2-24-25 budget requests. This supplemental memo includes a revised Exhibit 1, titled FY 2024- 25 Mid -Year Budget Adjustments.
Respectfully submitted,
Ross McCarthy, Acting Finance Director
Exhibit:
1. Revised Staff Report Exhibit 1: General Fund Mid-Year Budget Adjustments
REVENUE
Item Department Description Ongoing One-Time Total
FY 2024-25 General Fund Adopted Revenue Budget 135,853,640$ 4,120,724$ 139,974,364 Adjustments
A1 Non-Departmental Property Tax 1,688,849 - 1,688,849
A2 Non-Departmental Sales & Use Taxes (977,176) - (977,176) A3 Non-Departmental Utility User Tax 70,000 - 70,000
A4 Non-Departmental Investment and Property Income 1,600,000 1,600,000 A5 Non-Departmental Intergovernmental Revenue (837,000) (837,000) A6 Non-Departmental Misc Mid-year adjustments (684,000) 4,100 (679,900) A7 Police Transfer in- Grant from State Controller's Office 84,580 84,580 860,673 88,680 949,353
FY2024-25 Adjusted Revenue Baseline 136,714,313 4, 209,404 140,923,717
EXPENSE
Item Department Description Ongoing One-Time Total
FY 2024-25 General Fund Adopted Expense Budget 138,304,756 14,021,718 153,933,481 B1 Citywide
Budget Amendments, conforming changes, MOU changes, carry forward, misc increases since adoption -$ 3, 694,670$ 3,694,670$
Transfer out of City Buildings - Public Works Project C41000 (184,000)$ (184,000)$ Transfer in to American Disabilities Act (ADA) Upgrades Project C52600 184,000$ 184,000$ Subtotal Expenditure Adjustments -$ 3,694,670$ 3,694,670$ FY2024-25 Adjusted Expenditure Baseline 138,304,756$ 17, 716,388$ 157,628,151$ Departmental Midcycle Requests
Requested Personnel Changes
Upgrade Position: One (1) Parks Maintenance Foreperson to one (1) Parks Mtce Supervisor 5,920 5,920 Downgrade Position: One (1) Equipment Operator to one (1) Gardener (3,392) (3,392) Subtotal Requested Personnel Changes 2,529 - 2,529
Operations and Maintenance Changes
O&M Changes Ongoing
C2 Finance Annual contribution to PARS account for Retirement Enhancement Plan 44,340 44,340 C3 Public Works Increase Overtime - Streetlight program 5,000 5,000 Subtotal O&M Changes Ongoing 49,340 - 49,340
O&M Changes Proposed One-Time
C4 Public Works Increase Services - Streetlight program - 62,000 62,000 C5 Public Works Increase Services - Sandbag filling machine - 54,000 54,000 C6 PBT Increase Professional Development - CalOES safety assessment program certification - 15,000 15,000 C7 PBT Increase Services - Disaster response toolkits - 25,000 25,000 C8 PBT Increase Services - Code Enforcement Abatement Fund - 50,000 50,000 C9 CD Increase Services - Cell tower lease negotiations - 30,000 30,000 C10 Rec & Park Software fee workorder system for Seeclickfix - 103,005 103,005 C11 Rec & Park Increase Services - Storm damage - 80,000 80,000 Subtotal O&M Changes Proposed One-Time - 419,005 419,005 O&M Changes- Other
C12 Public Works Targeted service - streetlight damage - 4,100 4,100 C13 Police Increase Professional Services - Grant from State Controller's for SB-90 State Mandated Costs 84,580 84,580 Subtotal Operations and Maintenance Requests - 88,680 88,680 Subtotal All Department Requests 51,869 507, 685 559,554 Total Fiscal Year 2024-25 General Fund Budget 138,408,493$ 18,643,078$ 158,658,578$ Structural Imbalance (ongoing revenues less ongoing expenses) (1,694,180) (14,433,674) (16,127,854) FY 2024-25 MID-YEAR BUDGET ADJUSTMENTS
FUND 100 - GENERAL FUND
Subtotal of Revenue Adjustments
C1
Rec & Park
B2 Public Works / Rec & Parks
Exhibit 1 - REVISED
Strategic Priority Key:
CLIMATE - Build Resilience to Climate Change & Water Level Rise SAFETY - Enhance Community Safety & Services
HOUSING - House All Alamedans & End Homelessness
TRANSPORT - Invest in Transportation, Infrastructure, Economic Opportunities & Historic Resources GOVERN - Practice Fiscally Responsible, Equitable & Inclusive Governance Item Fund Strategic Priority Department Type Description Ongoing One-Time Total D1 209 PBT Safety & Service PBT Expense Increase Expense - ACCELA permit system (8,776) (8,776) D2 209 PBT Safety & Service PBT Expense Increase Expense - Permit plans review consultants (150,000) (150,000) 209 PBT Safety & Service PBT Expense Delete Positions: Permit Tech III and Admin Tech I 73,481 73,481 209 PBT Safety & Service PBT Expense Add Position : Senior Management Analyst (59,435) - (59,435) Total Surplus/(Deficit) 14,046 (158,776) (144,730) 210 Library Safety & Service Library Revenue Increase Revenue - Library Friends Association 135,000 135,000 210 Library Safety & Service Library Expense Increase Expense - Summer reading program (135,000) (135,000) Total Surplus/(Deficit) - - - 244 Bike/Ped Annual Projects Transport PBT Revenue Increase Revenue - Transfer-in Fund Balance - 415,000 415,000 244 Bike/Ped Annual Projects Transport PBT Expense Increase Expense - Neighborhood Greenways and Active Transportation Plan (415,000) (415,000) Total Surplus/(Deficit) - - - Item Fund Strategic Priority Department Type Description Ongoing One-Time Total D6 260 Solid Waste Surcharge Climate Public Works Expense Increase Expense - Infrastructure Mitigation (groundwater and leachate monitoring wells) (30,000) (30,000) D7 260 Solid Waste Surcharge Climate Public Works Expense Increase Expense - Air Quality District settlement - (12,500) (12,500) Total Surplus/(Deficit) - (42,500) (42,500) D8 262 Integrated Waste Climate Public Works Revenue Increase Revenue - CalRecycle - 10,936 10,936 Total Surplus/(Deficit) - 10,936 10,936 D9 264 Stormwater Climate Public Works Revenue Reduce Revenue - Water Quality and Flood Protection Assessment (580,914) (580,914) D10 264 Stormwater Climate Public Works Expense Increase Expense - Crown Beach sand replenishment (75,000) - (75,000) Total Surplus/(Deficit) (655,914) - (655,914) D11 265 Parking Transport Public Works Expense Increase Expense - Parking lot rehabilitation (16,000) - (16,000) Total Surplus/(Deficit) (16,000) - (16,000) D12 269 Urban Forest Climate Public Works Revenue Increase Revenue - Urban Forest Fund 169,032 169,032 D13 269 Urban Forest Climate Public Works Expense Increase Expense - EV truck (65,000) (65,000) Total Surplus/(Deficit) 169,032 (65,000) 104,032 D14 271 Island City Maint-84-2- Zone 4 Governance Public Works Revenue Increase Revenue - Corrected Assessments 10,301.66 10,302 D15 271 Island City Maint-84-2- Zone 4 Safety & Service Public Works Expense Increase Expense - Transportation Demand Mgmt; Landscaping services (40,000) (40,000) D16 272 Island City Maint-84-2- Zone 5 Governance Public Works Revenue Increase Revenue - Corrected Assessments 82,566.92 82,567 D17 272 Island City Maint-84-2- Zone 5 Safety & Service Public Works Expense Increase Expense - Transportation Demand Mgmt; Landscaping services (22,000) (22,000) D18 273 Island City Maint-84-2- Zone 6 Governance Public Works Revenue Increase Revenue - Corrected Assessments 12,304.43 12,304 D19 273 Island City Maint-84-2- Zone 6 Safety & Service Public Works Expense Increase Expense - Transportation Demand Mgmt; Landscaping services (95,000) (95,000) D20 274 Island City Maint-84-2- Zone 7 Governance Public Works Revenue Increase Revenue - Transfer-in Fund Balance 52,756 52,756 D21 274 Island City Maint-84-2- Zone 7 Safety & Service Public Works Expense Increase Expense - Transportation Demand Mgmt; Landscaping services (52,756) (52,756) D22 275 Island City Maint-84-2- Zone 8 Governance Public Works Revenue Increase Revenue - Corrected Assessments 2,033 2,033 D23 275 Island City Maint-84-2- Zone 8 Safety & Service Public Works Expense Increase Expense - Transportation Demand Mgmt; Landscaping services (3,000) (3,000) D24 279 Alameda Landing MSD CFD 13-2 Governance Public Works Revenue Increase Revenue - Corrected Assessments 163,314.84 163,315 D25 280 Bayport Muni Services CFD 03-1 Governance Public Works Revenue Reduce Revenue - Corrected Assessments (295,053) (295,053) D26
281 Alameda Point Svc CFD 17-1
Safety & Service Rec & Park
Expense Upgrade Position: One (1) Parks Maintenance Foreperson to one (1) Parks Mtce Supervisor (5,920) (5,920)
D27 281 Alameda Point Svc CFD 17-1 Governance Public Works Revenue Increase Revenue - Corrected Assessments 666,910.42 666,910 D28 285 CFD 14-1 Marina Cove II (CPF) Governance Public Works Revenue Reduce Revenue - Corrected Assessments (46,194) (46,194) Total Surplus/(Deficit) 590,264 (160,000) 430,264 Item Fund Strategic Priority Department Type Description Ongoing One-Time Total D29 291 Alameda Point Governance BRED Expense Increase Expense - Property management services (273,000) - (273,000) Total Surplus/(Deficit) (273,000) - (273,000) Item Fund Strategic Priority Department Type Description Ongoing One-Time Total D30 501 Sewer Services Transport Public Works Expense Increase Expense - Replacement stolen supplies (18,000) (18,000) Total Surplus/(Deficit) - (18,000) (18,000) D31 601 Fleet Maint Safety & Service Public Works Expense Increase Expense - Large Vehicle Lift (355,000) (355,000) D32 601 Fleet Maint Safety & Service Public Works Expense Increase Expense - Fire Engine Repair - (150,000) (150,000) Total Surplus/(Deficit) - (505,000) (505,000) D33 603 Facility Maint Safety & Service Public Works Expense Increase Expense - New Truck (65,000) (65,000) Total Surplus/(Deficit) - (65,000) (65,000) Item Fund Strategic Priority Department Type Description Ongoing One-Time Total D34 606 Info Technology Governance Info Tech Expense Increase Expense - Microsoft 365 license fees - (85,000) (85,000) Total Surplus/(Deficit) - (85,000) (85,000) FY 2024-25 MID-YEAR BUDGET ADJUSTMENTS
NON-GENERAL FUND
D4
D3
D5