Alameda City Council
March 18, 2025

APLUS TREE 1 Version 04-22-24
SERVICE PROVIDER AGREEMENT This SERVICE PROVIDER AGREEMENT (“Agreement”) is entered into this day of , 2025 (“Effective Date”), by and between the CITY OF ALAMEDA, a municipal corporation and A PLUS TREE, LLC, whose address is 780 AZUAR AVENUE, VALLEJO, CA 94592 (“Provider” ), in reference to the following facts and circumstances: RECITALS A. The City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City. B. The City is in need of the following services: Tree Treatments. City staff issued an RFP on January 24, 2025 and after a submittal period of 13 days received six of timely submitted proposals. Staff reviewed the proposals, interviewed qualified firms and selected the service provider that best meets the City’s needs C. Provider possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein. D. The City and Provider desire to enter into an agreement for five years, upon the terms and conditions herein. AGREEMENT NOW, THEREFORE, in consideration of the forgoing, which are incorporated herein by reference, and for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Provider agree as follows: 1. TERM: The term of this Agreement shall commence on the day of March 2025, and shall terminate on the 30th of June 2029, unless terminated earlier as set forth herein. With the exception that the compensation shall be adjusted by the Construction Cost Index for the San Francisco Bay Area as reported in the Engineering News Record for the previous calendar year for the trade(s) associated with the services or tasks. SERVICES TO BE PERFORMED: Provider agrees to do all necessary work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, and to do all necessary work included in Exhibit A as requested. Provider acknowledges that the work plan included in Exhibit A is tentative and does not commit the City to request Provider to perform all tasks included therein. 2. COMPENSATION TO PROVIDER: a. By the 7th day of each month, Provider shall submit to the City an invoice for the total amount of work done the previous month. Pricing and accounting of charges are to be Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 APLUS TREE 2 Version 04-22-24
according to the fee schedule as set forth in Exhibit B and incorporated herein by this reference. Extra work must be approved in writing by the City Manager or their designee prior to performance and shall be paid on a Time and Material basis as set forth in Exhibit B. b. If you wish to encumber department funds for the aggregate amount of the contract compensation, then state: The total five-year compensation for this Agreement shall not exceed $2,347,991.86. Use of contingency shall be for items of work outside the original scope and requires prior written authorization by the City. If the compensation is to be encumbered annually, but in different amounts because of an escalator then state: Compensation for work done under this Agreement, shall not exceed as follows: FY 24-25 total compensation shall not exceed $200,000 FY 25-26 total compensation shall not exceed $200,000 FY 26-27 total compensation shall not exceed $200,000 FY 27-28 total compensation shall not exceed $200,000 FY 28-29 total compensation shall not exceed $200,000 Total five-year compensation shall not exceed $1,000,000 Use of contingency shall be for items of work outside the original scope and requires prior written authorization by the City. 3. TIME IS OF THE ESSENCE: Provider and the City agree that time is of the essence regarding the performance of this Agreement. 4. STANDARD OF CARE: Provider shall perform all services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Provider represents that it is skilled in the professional calling necessary to perform all services contracted for in this Agreement. Provider further represents that all of its employees and subcontractors shall have sufficient skill and experience to perform the duties assigned to them pursuant to and in furtherance this Agreement. Provider further represents that it (and its employees and subcontractors) have all licenses, permits, qualifications, and approvals of whatever nature that are legally required to perform the services (including a City Business License, as needed); and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Provider shall perform (at its own cost and expense and without reimbursement from the City) any services necessary to correct errors or omissions which are caused by Provider’s failure to comply with the standard of care provided for herein. Any employee of the Provider or its sub-providers who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of any services under this Agreement, or a threat to the safety of persons or property (or any employee who fails or refuses to perform the services in a manner acceptable to the City) shall be promptly removed by the Provider and shall not be re-employed to perform any further services under this Agreement.

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5. INDEPENDENT PARTIES: Provider hereby declares that Provider is engaged as an independent business and Provider agrees to perform the services as an independent contractor. The manner and means of conducting the services and tasks are under the control of Provider except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement. No civil service status or other right of employment will be acquired by virtue of Provider’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Provider, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Provider. Payments of the above items, if required, are the responsibility of Provider. Any personnel performing the services under this Agreement on behalf of Provider shall also not be employees of City and shall at all times be under Provider’s exclusive direction and control. 6. IMMIGRATION REFORM AND CONTROL ACT (IRCA): Provider assumes any and all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Provider shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Provider. 7. NON-DISCRIMINATION: Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Provider and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Such non-discrimination shall include but not be limited to all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination. Provider agrees that any violation of this provision shall constitute a material breach of this Agreement. 8. HOLD HARMLESS: a. To the fullest extent permitted by law, Provider shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including reasonable attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Provider’s performance of its obligations under this Agreement or out of the operations conducted by Provider even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Provider, Provider shall have no right of reimbursement against Indemnitees for the costs of Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 APLUS TREE 4 Version 04-22-24
defense even if negligence, recklessness or willful misconduct is not found on the part of Provider.

Provider shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement. b. As to Claims for professional liability only, Provider’s obligation to defend Indemnitees (as set forth above) is limited as provided in California Civil Code Section 2782.8. c. Provider’s obligation to indemnify, defend and hold harmless Indemnities shall expressly survive the expiration or early termination of this Agreement.

9. INSURANCE:
a. On or before the commencement of the terms of this Agreement, Provider shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with Sections 10. b. (1) through (3). The Certificate Holder should be The City of Alameda, 2263 Santa Clara, Ave., Alameda, CA 94501. Such certificates, which do not limit Provider’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Alameda. Attention: Risk Manager.” Provider shall maintain in force at all times during the performance of this Agreement all appropriate coverage of insurance required by this Agreement with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Provider shall deliver updated insurance certificates to the City at the address described in Section 17.f. prior to the expiration of the existing insurance certificate for the duration of the term of Agreement. Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

CD__________
Provider Initials
b. COVERAGE REQUIREMENTS:

Provider shall maintain insurance coverage and limits at least as broad as:
(1) Workers’ Compensation:

Statutory coverage as required by the State of California, as well as a Waiver of Subrogation (Rights of Recovery) endorsement. (2) Liability:

Commercial general liability coverage in the following minimum limits:

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Bodily Injury: $1,000,000 each occurrence
$2,000,000 aggregate - all other
Property Damage: $1,000,000 each occurrence
$2,000,000 aggregate
If submitted, combined single limit policy with per occurrence limits in the amounts of $2,000,000 and aggreg ate limits in the amounts of $4 ,000,000 will be considered equivalent to the required minimum limits shown above. Provider shall also submit d eclarations and policy endorsements pages. Additional Insured Endorsement naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers is required. The Additional Insured Endorsement shall include primary and non-contributory coverage at least as broad as the CG 2010.
(3) Automotive:

Comprehensive automobile liability coverage (any auto) in the following minimum limits:

Bodily injury: $1,000,000 each occurrence
Property Damage: $1,000,000 each occurrence
or
Combined Single Limit: $2,000,000 each occurrence
Additional Insured Endorsement naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers is required.

As to commercial general liability and automobile liability insurance, such insurance will provide that it constitutes primary insurance with respect to claims insured by such policy, and, except with respect to limits, that insurance applies separately to each insured against whom claim is made or suit is brought. Such insurance is not additional to or contributing with any other insurance carried by or for the benefit of the City.
c. SUBROGATION WAIVER:

Provider hereby agrees to waive rights of subrogation that any insurer of Provider may acquire from Provider by virtue of the payment of any loss. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether the City has received a waiver of subrogation endorse ment from the insurer. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by Provider, its employees, agents and subcontractors. d. FAILURE TO SECURE:

If Provider at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Provider’s name or as an agent of Provider and shall be compensated by Provider for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

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e. ADDITIONAL INSUREDS:

The City, its City Council, boards, commissions, officials, employees, agents, and volunteers shall be named as additional insured(s) under all insurance coverages, except workers’ compensation and professional liability insurance. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured. An additional insured named herein shall not be held liable for any premium, deductible portion of any loss, or expense of any nature on this policy or any extension thereof. Any other insurance held by an additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance provided by this policy.

Additional Insured covera ge under Provider’s policy shall be primary and non- contributory and will not seek contribution from the City’s insurance or self -insurance. Any available insurance proceeds broader than or in excess of the specified minimum insurance cove rage requirements and/or limits shall be available to the additional insured(s). f. SUFFICIENCY OF INSURANCE:

The insurance limits required by the City are not represented as being sufficient to protect Provider. Provider is advised to consult Provider ’s insurance broker to determine adequate coverage for Provider. The coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of the coverage carried by or available to Provider; whichever is greater. g. EXCESS OR UMBRELLA LIABILITY:

If any Excess or Umbrella Liability policies are used to meet the limits of liability required by this Agreement, then said policies shall be true “following form” of the underlying policy coverage, terms, conditions, and provisions and shall meet all of the insurance requirements stated in this Agreement, including but not limited to, the additional insured, SIR, and primary insurance requirements stated therein. No insurance policies maintained by the indemnified parties or Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until all the primary and excess liability policies carried by or available to the Provider are exhausted. If a Provider is using an Excess Liability policy to supplement any insurance coverage required by this Agreement, they must submit the Excess Liability policy in full.

10. CONFLICT OF INTEREST:

Provider warrants that it is not a conflict of interest for Provider to perform the services required by this Agreement. Provider may be required to fill out a conflict of interest form if the services provided under this Agreement require Provider to make certain governmental decisions or serve in a staff capacity as defined in Title 2, Division 6, Section 18700 of the California Code of Regulations.

11. PROHIBITION AGAINST TRANSFERS:
a. Provider shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Provider shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer. The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

APLUS TREE 7 Version 04-22-24
to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for money against the City under this Agreement may be assigned by Provider to a bank, trust company or other financial institution without prior written consent. b. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock, membership interest, partnership interest, or the equivalent, which shall result in changing the control of Provider, shall be construed as an assignment of this Agreement.

Control means fifty percent or more of the voting power of Provider.

12. APPROVAL OF SUB-PROVIDERS:
a. Only those persons and/or businesses whose names and resumés are attached to this Agreement shall be used in the performance of this Agreement. However, if after the start of this Agreement, Provider wishes to use sub-providers, at no additional costs to the City, then Provider shall submit a written request for consent to add sub- providers including the names of the sub - providers and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. b. Each sub -provider shall be required to furnish proof of workers ’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Provider. c. In addition, any tasks or services performed by sub- providers shall be subject to each provision of this Agreement. Provider shall include the following language in their agreement with any sub-provider: “Sub-providers hired by Provider agree to be bound to Provider and the City in the same manner and to the same extent as Provider is bound to the City.” d. The requirements in this Section 13 shall not apply to persons who are merely providing materials, supplies, data or information that Provider then analyzes and incorporates into its work product.

13. PERMITS AND LICENSES:

Provider, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, certificates and licenses, including a City business license that may be required in connection with the performance of the services and tasks hereunder.

14. REPORTS:
a. Each and every report, draft, work product, map, record and other document produced, prepared or caused to be prepared by Provider pursuant to or in connection with this Agreement shall be the exclusive property of the City.
b. No report, information or other data given to or prepared or assembled by Provider pursuant to this Agreement shall be made available to any individual or organization by Provider without prior approval of the City Manager or their designee. c. Provider shall, at such time and in such form as City Manager or their designee may Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

APLUS TREE 8 Version 04-22-24
require, furnish reports concerning the status of services and tasks required under this Agreement.

15. RECORDS:
a. Provider shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Provider’s performance under the Agreement , as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Agreement (collectively the “Records”). b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Provider shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records , and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Agreement. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Provider for a period of three (3) years after receipt of final payment.
c. If supplemental examination or audit of the R ecords is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’ s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Agreement or failure to act in good faith, then Provider shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

16. NOTICES:
a. All notices shall be in writing and delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service ; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.
b. Each notice shall be deemed to have been received on the earlier to occur of : (x) actual delivery or the date on which delivery is refused; or (y) three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).
c. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address. d. All notices, demands, requests, or approvals from Provider to the City shall be addressed to the City at:

City of Alameda
Public Works Department
950 West Mall Square, Room 110
Alameda, CA 94501
Attention: Jesse Barajas, Project Manager II
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Ph: (510) 747-7900 / FAX (510) 769-6030
e. All notices, demands, requests, or approvals from the City to Provider shall be addressed to Provider at:

A Plus Tree, LLC
780 Azuar Avenue
Vallejo, CA 94592
ATTENTION: Sherri Weber, Regional VP & Natasha DuCharme, VP

f. All updated insurance certificates from Provider to the City shall be addressed to the City at:

City of Alameda
Public Works Department
950 West Mall Square, Suite 10
Alameda, CA 94501
ATTENTION: Jeannette Navarro, Executive Assistant
Ph: (510) 747-7930 / [email protected]

17. SAFETY:
a. Provider will be solely and completely responsible for conditions of all vehicles owned or operated by Provider , including the safety of all persons and property during performance of the services and tasks under this Agreement . This requirement will apply continuously and not be limited to normal working hours. In addition, Provider will comply with all s afety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Agreement. Where any of these are in conflict, the more stringent requirement s will be followed. Provider’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein. b. Provider will immediately notify the City within 24 hours of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Agreement. Provider will promptly submit to the City a writte n report of all incidents that occur in connection with this Agreement. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Provider’s employee(s) involved in the incident; (i ii) name and address of Provider’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.

18. TERMINATION:
a. In the event Provider fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, Provider shall be deemed in default in the performance of this Agreement . If such default is not cured within two (2) business days after receipt by Provider from the City of written notice of default, specifying the nature of such default and the Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

APLUS TREE 10 Version 04-22-24
steps necessary to cure such default, the City may thereafter immediately terminate the Agreement forthwith by giving to Provider written notice thereof. b. The foregoing notwithstanding, the City shall have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days’ prior written notice to Provider as provided herein.
c. Upon termination of this Agreement either for cause or for convenience, each party shall pay to the other party that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. The obligation of the parties under this Section 19.c. shall survive the expiration or early termination of this Agreement.

19. ATTORNEYS’ FEES:

In the event of any litigation, including administrative proceedings, relating to this Agreement, including but not limited to any action or suit by any party, assignee or beneficiary against any other party, beneficiary or assignee, to enforce, interpret or seek relief from any provision or obligation arising out of this Agreement, the parties and litigants shall bear their own attorney’s fees and costs. No party or litigant shall be entitled to recover any attorneys’ fees or costs from any other party or litigant, regardless of which party or litigant might prevail.

20. HEALTH AND SAFETY REQUIREMENTS.

Provider acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Provider agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings. Provider also agrees to make available to the City, at the City’s request, records to demonstrate Provider’s compliance with this Section.

21. COMPLIANCE WITH ALL APPLICABLE LAWS:

During the term of this Agreement, Provider shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Alameda which affect the manner in which the services or tasks are to be performed by Provider, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Provider shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or is sued by the City. Provider shall defend, indemnify, and hold City (including its officials, directors, officers, employees, and agents) free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws and regulations pursuant to the indemnification provisions of this Agreement.

22. CONFLICT OF LAW:

This Agreement shall be interpreted under, and enforced by the laws of the State of California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Agreement and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Agreement (or the successors of those authorities). Any suits brought pursuant to this Agreement shall be filed with the courts of the County of Alameda, State of California.

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23. WAIVER:

A waiver by the City of any breach of any term, covenant, or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained herein, whether of the same or a different character.

24. INTEGRATED CONTRACT:

Subject to the language of Section 33, the Recitals and exhibits are a material part of this Agreement and are expressly incorporated herein . This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied cov enant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both the City and Provider.

26. PREVAILING WAGES:

Provider is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq. as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”) which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Provider agrees to fully comply with such Prevailing Wage Laws if the services are being performed as part of an applicable “public works” or “maintenance” project as defined by the Prevailing Wage Laws and if the total compensation is $1,000 or more. City, upon Provider’s request, shall provide Provider with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.

Provider shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the services available to interested parties upon request; and shall post copies at the Provider’s principal place of business and at the project site. Provider shall defend, indemnify, and hol d the City (its elected officials, officers, employees, and agents) free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

27. DEPARTMENT OF INDUSTRIAL RELATIONS COMPLIANCE AND
PREVAILING WAGE REQUIREMENTS ON PUBLIC WORKS PROJECTS:
a. For purposes of Sections 27 through 29 of this Agreement, the terms “ claim”, “contractor”, “public works project” and “subcontractor” shall have the same meanings set forth in Public Contract Code Section 9204.

b. No contractor or subcontractor may be listed on a bid proposal for a public works project, nor engage in the performance of any public work contract, unless registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5 (with the limited exceptions for certaion bids pursuant to Labor code Section 1771.1(a)). Registration instructions may be found at the following website: https://www.dir.ca.gov/Public-Works/Contractor- Registration.html

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c. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner at the following website : https://www.dir.ca.gov/Public- Works/Certified-Payroll-Reporting.html

d. Contractor is required to all post job site notices as prescribed by State law. (See 8 Cal. Code Regs, § 16451(d).)

e. In executing this Agreement, Contractor acknowledges and agrees that f. the work authorized by this Agreement may be subject to compliance monitoring and enforcement by the Department of Industrial Relations.

28. REGISTRATION OF CONTRACTORS:

Before submitting bids for any work authorized by this Agreement , contractors shall be licensed in accordance with the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California.

29. PUBLIC CONTRACT CODE SECTION 9204 SUMMARY:

Notwithstanding anything else to the contrary stated in the Information For Bidders (IFB) or other documents associated with this Agreement, all claims, regardless of dollar amount, submitted between January 1, 2017 and January 1, 2027 related to work performed or scheduled to be performed pursuant to this Agreement shall be governed by Public Contract Code Section 9204 and this section. The following provisions and procedures shall apply:

a. Contractor shall submit each Claim (whether for a time extension, payment for money or damages) in writing and in compliance with Public Contract Code Section 9204.

Contractor must include reasonable documentation to support each claim.

b. Upon receipt of a claim, the City shall conduct a reasonable review and respond in writing within 45 days of receipt and shall identify in a written statement what portions of the claim are disputed and undisputed. Undisputed portions of the c laim shall be process and paid within 60 days of the written statement. Undisputed amounts not paid in a timely manner shall bear interest at 7% per annum. The City and Contractor may mutually agree to extend the 45 day response time.

c. If the City needs approval from the City Council to provide a written statement, the 45 days may be extended to 3 days following the next duly noticed public meeting pursuant to Public Contract Code Section 9204(d)(1)(C).

d. If the City fails to timely respond to a c laim or if Contractor disputes the City’s response, Contractor may submit a written demand for an informal meet and confer conference with the City to settle the issues in dispute. The demand must be sent via registered or certified mail, return receipt requested. Upon receipt, the City shall schedule the conference within 30 days.

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e. Within 10 business days following the informal meet and confer conference, the City shall submit to Contractor a written statement describing any issues remaining in dispute and that portion which is undisputed. Undisputed portions of the c laim shall be process ed and paid within 60 days of the written statement. Undisputed amounts not paid in a timely manner shall bear interest at 7% per annum. The issues remaining in dispute shall be submitted to non-binding mediation. If the City and Contractor mutual ly agree on a mediator, each party shall pay equal portions of all associated costs. If within 10 business days, the City and Contractor cannot agree on a mediator, each party shall select a mediator (paying all costs associated with their selected mediator), and those mediators shall select a qualified neutral third party to mediate the disputed issues. The City and Contractor shall pay equal portions of all associated costs of such third party mediator.

f. Unless otherwise agreed by the City and Contractor, any mediation conducted hereunder shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has commenced.

g. The City reserves all rights and remedies that it has pursuant to this Agreement, any associated plans and specification s, or at law or in equity which are not in conflict with Public Contract Code 9204.

30. CAPTIONS:

The captions in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit or amplify the terms or provisions of this Agreement.

31. COUNTERPARTS:

This Agreement may be executed in any number of counterparts (including by fax, PDF , DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

32. SIGNATORY:

By signing this A greement, signatory warrants and represents that they executed this Agreement in their authorized capacity and that by their signature on this Agreement, they or the entity upon behalf of which they acted, executed this Agreement.

33. CONTROLLING AGREEMENT:

In the event of a conflict between the terms and conditions of this Agreement (as amended, supplemented, restated or otherwise modified from time to time) and any other terms and conditions wherever contained, including, without limitation, terms and conditions included within exhibits, the terms and conditions of this Agreement shall control and be primary.

34. MULCH PROCUREMENT REQUIREMENTS

Providers of landscaping maintenance, renovation, and construction shall:

Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

APLUS TREE 14 Version 04-22-24
a. Use compost and SB 1383 eligible mulch, as practicable, produced from recovered organic waste, for all landscaping renovations, construction, or maintenance performed for the City, whenever available, and capable of meeting quality standards and criteria specified. SB 1383 eligible mulch used for land application shall comply with 14 CCR, Division 7, Chapter 12, Article 12 and must meet or exceed the physical contamination, maximum metal concentration and pathogen density standards specified in 14 CCR Section 17852(a)(24.5)(A)(1) through (3). b. Maintain the following records for compost and SB 1383 eligible mulch and submit to the City upon request:
(1) General description of how and where the product was used and applied; (2) Source of product, including name, physical location, and contact information for each entity, operation, or facility from whom the compost and/or SB 1383 eligible mulch were procured;
(3) Type of product
(4) Quantity of each product; and,
Invoice or other record demonstrating purchase or procurement.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 APLUS TREE 15 Version 04-22-24
IN WITNESS WHEREOF, the parties have each caused this Agreement to be duly executed on its behalf as of the Effective Date.

A PLUS TREE, LLC CITY OF ALAMEDA
a California LLC, a municipal corporation
Cyrus DeVere
Cyrus DeVere (Feb 13, 2025 09:19 MST)
Cyrus DeVere Jennifer Ott
CEO City Manager
Ed Heatter
Ed Heatter (Feb 13, 2025 10:08 CST)
Ed Heatter
VP Finance

RECOMMENDED FOR APPROVAL
Erin Smith
Public Works Director
APPROVED AS TO FORM:

City Attorney
Len Aslanian
Assistant City Attorney
Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Exhibit A Scope of Services – City of Alameda Tree Treatment WORK TO BE DONE Contractor will provide labor, materials, services, skills, supervision, and necessary tools and equipment to insure that customer’s treated trees will be free of pests when systemic insecticide are applied for the term stated on the product label. Fruit control, when applied during the flowering period, is greatly reduced according to product label. Other tree applications will follow the manufacturer/product recommendations and/or additional DPR regulations. Including Tree Growth Regulators (TGR) and the contractor will be responsible to conform and guarantee the results according to the product label. Additional treatments include but not limited to vertical mulching, applying mycorrhizal fungi and amendments to increase water holding capacity, and beneficial fungi. Contractor shall have the capability to perform and complete the services in all respects in accordance with the solicitation documents. Contractor hereby warrants that all services shall be performed in a timely and first-class workmanlike manner. Contractor shall keep the property free and clear at all times of excess materials, debris and equipment. Contractor shall provide the following services within the boundaries of each facility. Definition of Tasks 1. Insecticide Soil Injections (IN) 2. Insecticide Cambium Injections/Trunk Application (CI/TA) 3. Nutrient Soil Injections (NS) 4. Nutrient Cambium Injections/ Trunk Application (NC/TA) 5. Fruit Control/ Trunk Application (FC/TA) 6. Fungicide Application 7. Growth Regulators 8. Vertical Mulching/ Treatments 9. Water holding products 10. Bactericide 1. Insecticide Soil Injections (IN)- Is performed by the use of a pressure injections pump to delivery active ingredient within the absorbing roots for tree uptake. 2. Insecticide Cambium Injections/ Trunk Application (CI/TA)- Is performed through direct injections of the formulated active ingredient into the trees cambium layer or trunk application. Using trunk penetrants like Pentrabark as required by product is the preferred method to avoid supplemental trunk injuries. Or products like Arborjet that reduce trunk injury through limited trunk penetrations. Product shall be the active ingredient emamectin benzoate, Abamectin, or equivalent non-nictonite formula which can be applied in the presence of pollinators, eliminates existing populations of insect pests and provides multi-year protection against new infestations or equivalent as recommended by Pest Control Advisor.

Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

3. Nutrient Soil Injections (NS)- Is performed by the use of pressure injection pump to deliver active ingredient within the absorbing roots for tree uptake. 4. Nutrient Cambium Injections/ Trunk Application (NC/TA)- Is performed through direct injections of the formulated active ingredient into the trees cambium layer or applied to tree trunk. Some chelated formulas are found within the Mauget or Wedgell systems. This is preferred method when soils contain low cation exchange capacity or severe nutrient deficiencies. 5. Fruit Control/ Trunk Application (FC/TA)- Application of fruit shedding product pre-fruit setting for the control and abortion of the flowers prior to fruit set. 6. Fungicide Application- Systemic soil application of active ingredient used to control the symptoms of pathological fungi. 7. Growth Regulators- Non-phytotoxic systemic/translocative active ingredient use to regulate control/stagnant tree growth. Formulated as a trunk application or soil injected for tree uptake. 8. Vertical Mulching/Treatments- Mechanical auguring biomass products within the drip line of the tree including amendments as recommended by PCA or Agronomist or Soil Scientists including Non-phytotoxic active ingredients or products. 9. Water holding products- PCA recommended products to improve the sites water holding capacity or cation exchange capacity. 10. Bactericide- a foliar application of (Agromyence) bactericide for the control of identified pathogenic bacteria on ornamental trees.

Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Exhibit B App@111dixC Project Prii::i111g - City of Al.ameda frn!! freatrn!!lilt: Propmm"!l !1ha1II fumisil all mat!!rials, machim,ry, tools and eqt.1ipment: rnguimd to p!!rfmm the- wonk, and to do all tlil@ 5caid wort, in accordant::!! with said Pla11s, Spm:;ifications.a11d Sp@cia,I Provisr,ons for th@ uniil: [email protected]: forth in th!! following sd1!!dul@, All proposals mus.t give the- pri.c!!s. proposed, both In w,rltlng and in flgur,eis. Prnposa11\smus.t b.t signed by tile Bidd!!r, Quami,trie-:slis.ted a,rn :mticipat!!d 1malmU1m quantiti!!s.per y!!a,r. City will direct tr!!mtm@nt on an as•m!!!d@d oosi1i. lte-m Approximate lt!!m:s with Unit: Pric@s. Unit: Total L 100 tr@e-S I nj@ct fr@e-S • DBH am 36,, to 24N @ 1 lil!l@cticide Soll lnij lom (IN) 2. 200 tre,a-s Injoct TriOO-S • DBH am 24n to 12N @ 1 lil!l@cticide Soll lnij lom (IN) 3. 300 tr@e-S I njoct fr@e-S • DBH am 1r to 6 ,, $ 95 _ $ 60 _
$ 6000 _ $ 9!,000 _
@ _ Pe-r fr@e'
20 $ _ $ 2,000 _
No.

Wri,tte-n in Words.

Pri.oo
I lils@cticlde Soll lnij lom (IN)
Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Item Approximate Items with Unit Prices Unit Total No o,,aotjty WritteninWords Price Price Insecticide cambium Injections/ tn,nk treatment (Cl/TA} 4. 100 trees Inject Trees OBH are 36" to 24" @ Per Tree 162 16,200 $ $
Insecticide cambium Injections/ tn,nk treatment (Cl/TA} 5. 200 trees Inject Trees OBH are 24" to 12" @ Per Tree 108 $ 2,160 $
Insecticide cambium Injections/ tn,nk treatment (Cl/TA} 6. 100 trees Inject Trees DBH are 12" to 6" @ Per Tree 54 5,400 $ $
Nutrient Soll Injections (NS} 7. 200 trees Inject Trees OBH are 36" to 24" @ Per Tree 85 17,000 $ $
Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Item Approximate Items with Unit Prices Unit Total No o,,aotjty WritteninWords Price Price Nutrient Soll Injections (NS) 8. 300 trees Inject Trees OBH are 24" to 12" @ Per Tree 54 16,200 $ $
Nutrient Soll Injections (NS) 9. 100 trees Inject Trees DBH are 12" to 6" @ Per Tree $ 42 4,200 $
Nutrient Cambium Injections/ treatment trunk (NC/TA} 10. 200 trees Inject Trees OBH are 36" to 24" @ Per Tree 162 $ 32,400 $
Nutrient Cambium Injections/ treatment trunk (NC/TA} 11. 300 trees Inject Trees OBH are 24" to 12" @ Per Tree 108 32,400 $ $
Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Item Approximate Items with Unit Prices Unit Total No. Quantity Written in Words Price Price Nutrient Cambium Injections/ trunk treatment (NC/TA} 12. 100 trees Inject Trees• OBH are 12" to 6" @ Per Tree 54 5,400 $ $ Fruit Control (FC/TA} 13. 10trees Inject Trees. OBH are 36" to 24" @ Per Tree $ 144 $ 1,440 Fruit Control (FC/TA} 14. 40trees Inject Trees. OBH are 24" to 12" @ Per Tree $ 96 $ 3,840
Fruit Control (FC/TA} 15. 30trees Inject Trees• OBH are 12" to 6" @ Per Tree $ 48 $ 1,440 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Item Approximate Items with Unit Prices Unit Total No. Quantity Writtenin Words Price Price Fungicide Application 16. 40trees Inject Trees. OBH are 12" to 24" @ 48 1,920 $ $ Per Tree Trff Growth Regulator 17. 200 trees Inject Trees. OBH are 36" to 24" @ Per Tree 129 $ 25.800 $
Trff Growth Regulator 18. 400 trees Inject Trees. OBH are 24" to 12" @ Per Tree 86 34.400 $ $

Trff Growth Regulator 19. 300 trees Inject Trees. OBH are 4" to 12" @ Per Tree 43 12.900 $ $
Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Item Approximate Items with Unit Prices No. Quantity Writtenin Words Vertical Mulching/ treatment 20. 100 trees Treat Trees. DBH are 36" to 24" @ Per Tree Unit Price $ 645
Total Price _ $64,500
Vertical Mulching/ treatment 21. 100 trees Treat Trees. DBH are 24" to 12" @ Per Tree $ 325 _
$ 32.500 _

Vertical Mulching/ treatment 22. 100 trees Treat Trees. DBH are 12• to 24" Correction Treat Trees • 12· lo 6" @ Per Tree $ 165
_ $ 16,500

Water Holding Products 23. 200 trees Treat Trees. DBH are 36" to 24" @ Per Tree $ 95 _ $ 19,000
Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Item Approximate Items with Unit Prices Unit Total No. Quantity Written in Words Price Price Water Holding Products 24. 300 trees Treat Trees. DBH are 24" to 12" @ Per Tree 60 18,000 $ $

Water Holding Products 25. 200 trees Treat Trees. DBH are 4" to 12" @ Per Tree 20 4,000 $ $

Bee Control 26. 12Occurrences Control Bees @ Per Occurrence- 150 1,800 $ $

Bactericide 27. SOtrees Inject Trees. DBHare 12" to 24" @ Per Tree 108 $ 5.400 $ Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Item Approximate Items with Unit Prices Unit Total No. Quantity Writtenin Words Price Price 28. Plan TreeTreatment Plan @ 250 250 $ $ Per Plan $ 402,050 TOTAL BID TOTAL BID WRITTEN IN WORDS:

Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74

Trees Agreement(APlus Tree LLC) 24-08-22 Service provider Use (1) Final Audit Report 2025-02-13 "Trees Agreement(APlus Tree LLC) 24-08-22 Service provider Use (1)" History Document created by Natasha DuCharme ([email protected]) 2025-02-13 - 4:05:08 PM GMT Document emailed to Cyrus DeVere ([email protected]) for signature 2025-02-13 - 4:05:15 PM GMT Document emailed to Ed Heatter ([email protected]) for signature 2025-02-13 - 4:05:15 PM GMT Email viewed by Ed Heatter ([email protected]) 2025-02-13 - 4:08:24 PM GMT Document e-signed by Ed Heatter ([email protected]) Signature Date: 2025-02-13 - 4:08:57 PM GMT - Time Source: server Email viewed by Cyrus DeVere ([email protected]) 2025-02-13 - 4:19:24 PM GMT Document e-signed by Cyrus DeVere ([email protected]) Signature Date: 2025-02-13 - 4:19:57 PM GMT - Time Source: server Agreement completed. 2025-02-13 - 4:19:57 PM GMT
Created: By: Status:
2025-02-13 Natasha DuCharme ([email protected]) Signed Transaction ID:

CBJCHBCAABAAJ5niJF7O7xNyZdmT2YJWWaCD6PGlRvtA
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Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 3/3/2025
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Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74 Docusign Envelope ID: D35CAD12-C526-424E-AEE0-FA8508EB5F74