Policy
218
Alameda Police Department
Alameda Police Department Policy Manual
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** License to Carry a Firearm - 1 License to Carry a Firearm
218.1 PURPOSE AND SCOPE
The purpose of this policy is to provide a written process for the application, issuance, denial, appeal, and revocation of a license to carry a firearm (Penal Code § 26150; Penal Code § 26155). 218.1.1 APPLICATION OF POLICY
Nothing in this policy shall preclude the Chief or other head of a municipal police department from entering into an agreement with the Sheriff of the county or preclude the Sheriff of the county from entering into an agreement with the Chief of any municipal police department to process all applications and license renewals for the carrying of concealed weapons (Penal Code § 26150; Penal Code § 26155).
218.2 POLICY
The Alameda Police Department will fairly and impartially consider all applications to carry firearms in accordance with applicable law and this policy.
218.3 QUALIFIED APPLICANTS
In order to qualify for a license to carry a firearm, the applicant must:
(a) Be deemed not to be a disqualified person as provided in Penal Code § 26202. (b) Be deemed not to be prohibited by state or federal law from possessing, receiving, owning, or purchasing a firearm (Penal Code § 26185; Penal Code § 26195). (c) Be a resident of the City of Alameda (Penal Code § 26150; Penal Code § 26155).
1. Non-resident applicants may be eligible for a license if they are members of the California Rifle & Pistol Association, Inc., Gun Owners of America, Inc., Gun Owners of California, Inc., or The Second Amendment Foundation and who are not otherwise prohibited from possessing firearms under federal or California law. Proof of membership is required.
(d) Be at least 21 years of age, and present clear evidence of identity and age as defined in Penal Code § 16400 (Penal Code § 26150; Penal Code § 26155). (e) Fully complete the California Department of Justice (DOJ) application (Penal Code § 26175).
(f) Submit fingerprints and a complete criminal background check (Penal Code § 26185). (g) Pay all associated application fees (Penal Code § 26190). (h) Be the recorded owner of the firearm, with the California DOJ, for which the license will be issued, as determined by the Alameda Police Department (Penal Code § 26162). (i) Be free from any psychological conditions that might make the applicant unsuitable for carrying a firearm (Penal Code § 26190).
(j) Complete required training described in Penal Code § 26165.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
License to Carry a Firearm
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** License to Carry a Firearm - 2 218.4 APPLICATION PROCESS
The application process for a license to carry a firearm shall consist of two phases. Upon the successful completion of each phase, the applicant will advance to the next phase until the process is completed and the license is either issued or denied. 218.4.1 PHASE ONE (TO BE COMPLETED BY ALL APPLICANTS) (a) Any individual applying for a license to carry a firearm shall first fully complete a California DOJ application to be signed under penalty of perjury. Any applicant who provides false information or statements on the application will be removed from further consideration and may be prosecuted for a criminal offense (Penal Code § 26180).
1. If an incomplete application package is received, the Chief of Police or the authorized designee may do any of the following:
(a) Require the applicant to complete the package before any further processing.
(b) Advance the incomplete package to phase two for conditional processing pending completion of all mandatory conditions.
(c) Issue a denial if the materials submitted at the time demonstrate that the applicant would not qualify for a license to carry a firearm even if the package was completed (e.g., not a resident, disqualifying criminal conviction).
(b) Applicant fees shall be submitted and processed according to department-established procedures and Penal Code § 26190.
1. Additional fees may be required for fingerprinting, training, or psychological testing, in addition to the application fee.
2. Full payment of the remainder of the application fee will be required upon issuance of a license.
3. Payment of related fees may be waived if the applicant is a duly appointed reserve peace officer as defined in Penal Code § 830.6 (a) or (b) (Penal Code § 26170).
(c) Additional documents may be requested of the applicant as required to complete the application process (e.g., photograph, proof of residency). (d) The applicant shall submit proof of ownership or registration of each firearm to be licensed.
Within 90 days of receiving the completed application for a new license, the Alameda Police Department shall give written notice to the applicant of the Alameda Police Department's initial determination, based on its preliminary investigation, whether or not the applicant is a disqualified person (Penal Code § 26202).
If the determination is that the applicant is not a disqualified person, the notice shall inform the applicant to proceed with the training requirements as specified in Penal Code § 26165.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
License to Carry a Firearm
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** License to Carry a Firearm - 3 218.4.2 PHASE TWO
This phase is to be completed only by those applicants successfully completing phase one. (a) Upon successful completion of phase one, the applicant shall be scheduled for a personal interview with the Chief of Police or the authorized designee. During this stage, there will be further discussion of any potential restrictions or conditions that might be placed on the license.
(b) The Chief of Police may, based upon criteria established by the Chief of Police, require that the applicant be referred to an authorized psychologist used by the Alameda Police Department for psychological testing. The cost of such psychological testing shall be paid by the applicant. The purpose of any such psychological testing is intended only to identify any outward indications or history of psychological problems that might render the applicant unfit to carry a firearm. This testing is not intended to certify in any other respect that the applicant is psychologically fit. If it is determined that the applicant is not a suitable candidate for carrying a firearm, the applicant shall be removed from further consideration (Penal Code § 26190). (c) The applicant shall complete a course of training approved by the department, which complies with Penal Code § 26165 (Penal Code § 26165).
(d) The applicant shall submit any firearm to be considered for a license to the Rangemaster or other department authorized gunsmith, at no cost to the applicant, for a full safety inspection. The Chief of Police reserves the right to deny a license for any firearm that has been altered from the manufacturer's specifications or that is unsafe (Penal Code § 31910).
(e) The applicant shall successfully complete a firearms safety and proficiency examination with the firearm to be licensed, to be administered by the department Rangemaster, or provide proof of successful completion of another department-approved firearms safety and proficiency examination, including completion of all releases and other forms. The cost of any outside inspection/ examination shall be the responsibility of the applicant.
Once the Chief of Police or authorized designee has verified the successful completion of phase two, the license to carry a firearm will either be granted or denied.
Whether an application is approved or denied at the conclusion of or during phase two, the applicant shall be notified in writing within 90 days of the initial application or within 30 days after receipt of the applicant's criminal background check from the California DOJ, whichever is later.
If the license is denied, the notice shall state which requirement was not satisfied (Penal Code § 26205).
218.5 ISSUED FIREARMS PERMITS
In the event a license to carry a firearm is issued by the Chief of Police, the following shall apply:
(a) The license will be subject to any and all reasonable restrictions or conditions the Chief of Police has deemed warranted, including restrictions as to the time, place, manner, and circumstances under which a person may carry the firearm (Penal Code § 26200(b)).
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
License to Carry a Firearm
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** License to Carry a Firearm - 4
1. All such restrictions or conditions shall be conspicuously noted on any license issued (Penal Code § 26200(c)).
2. The licensee will be required to sign a Restrictions and Conditions Agreement.
Any violation of any of the restrictions and conditions may result in the immediate revocation of the license.
(b) The license shall clearly identify the licensee, bear a photograph and fingerprints of the licensee with the expiration date, type of firearm, restrictions, and other pertinent information as described by Penal Code § 26175. The license may be laminated (Penal Code § 26175).
(c) The license will be valid for a period not to exceed two years from the date of issuance (Penal Code § 26220).
1. A license issued to a state or federal magistrate, commissioner, or judge will be valid for a period not to exceed three years.
2. A license issued to any reserve peace officer as defined in Penal Code § 830.6(a) or (b), or a custodial officer employed by the Sheriff as provided in Penal Code § 831.5 will be valid for a period not to exceed four years, except that such license shall be invalid upon the individual's conclusion of service as a reserve officer.
(d) If the licensee's place of residence was the basis for issuance of a license and the licensee moves out of the county of issuance, the license shall expire 90 days after the licensee has moved (Penal Code § 26210).
(e) The licensee shall notify this department in writing within 10 days of any change of place of residency. Within 10 days of receiving such notice, the Alameda Police Department shall notify the California DOJ (Penal Code § 26210). 218.5.1 AMENDMENTS TO LICENSES
Any licensee may apply to amend a license at any time during the period of validity by completing and submitting a written Application for License Amendment along with the current processing fee to the Alameda Police Department in order to (Penal Code § 26215):
(a) Add or delete authority to carry a firearm listed on the license. (b) Change restrictions or conditions previously placed on the license. (c) Change the address or other personal information of the licensee (Penal Code § 26210).
In the event that any amendment to a valid license is approved by the Chief of Police, a new license will be issued reflecting the amendment. An amendment to any license will not serve to extend the original expiration date and an application for an amendment will not constitute an application for renewal of the license.
218.5.2 REVOCATION OF LICENSES
Any license issued pursuant to this policy shall be revoked by the Chief of Police for any of the following reasons (Penal Code § 26195):
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
License to Carry a Firearm
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** License to Carry a Firearm - 5 (a) The licensee is prohibited by state or federal law from owning or purchasing a firearm. (b) The licensee has become a disqualified person and cannot receive such a license in accordance with the standards set forth in Penal Code § 26202. (c) The licensee has breached any of the conditions or restrictions described in Penal Code § 26200.
(d) Any information provided by a licensee in connection with an application for a new license or a license renewal is inaccurate or incomplete. (e) If the license is one to carry "loaded and exposed," the license shall be revoked immediately upon a change of the licensee's place of residence to another county (Penal Code § 26210).
The issuance of a license by the Chief of Police shall not entitle the holder to either a property or liberty interest as the issuance, amendment, or revocation of such license remains exclusively within the discretion of the Chief of Police as set forth herein.
If any license is revoked, the Alameda Police Department will immediately notify the licensee in writing and the California DOJ (Penal Code § 26225).
218.5.3 LICENSE RENEWAL
No later than 90 days prior to the expiration of any valid license to carry a firearm, the licensee may apply to the Chief of Police for a renewal by:
(a) Verifying all information submitted in the original application under penalty of perjury. (b) Completing a training course pursuant to Penal Code § 26165. (c) Submitting any firearm to be considered for a license renewal to the Rangemaster for a full safety inspection. The Chief of Police reserves the right to deny a license for any firearm that has been altered from the manufacturer's specifications or that is unsafe (Penal Code § 31910).
(d) Paying the applicable renewal application fee.
Within 90 days of receiving the completed application for a renewal license, the Alameda Police Department shall give written notice to the applicant of the department's initial determination whether or not the applicant is a disqualified person (Penal Code § 26202).
If the determination is that the applicant is not a disqualified person, the notice shall inform the applicant to proceed with the training requirements as specified in Penal Code § 26165. The Alameda Police Department shall then submit the renewal notification to the California DOJ as provided in Penal Code § 26185.
Once the Chief of Police or the authorized designee has verified the successful completion of the renewal process, the renewal of the license to carry a firearm will either be granted or denied. 218.6 ALAMEDA POLICE DEPARTMENT REPORTING AND RECORDS The Alameda Police Department shall maintain a record of the following and immediately provide copies of each to the California DOJ (Penal Code § 26225):
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
License to Carry a Firearm
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** License to Carry a Firearm - 6 (a) The denial of a license
(b) The denial of an amendment to a license
(c) The issuance of a license
(d) The amendment of a license
(e) The revocation of a license
The Chief of Police shall annually submit to the State Attorney General the total number of licenses to carry firearms issued to reserve peace officers and judges. 218.7 CONFIDENTIAL RECORDS
The home address and telephone numbers of any peace officer, public defender, prosecutor, magistrate, court commissioner, or judge contained in an application shall not be considered a public record (Government Code § 7923.805).
218.8 LIMITED BUSINESS LICENSE TO CARRY A CONCEALED FIREARM The authority to issue a limited business license to carry a concealed firearm to a non-resident applicant is granted only to the Sheriff of the county in which the applicant works. A chief of a municipal police department may not issue limited licenses and these applicants should be referred to the Sheriff's Office (Penal Code § 26150).
An individual who is not a resident of the county but who otherwise successfully completes all portions of phases one and two above, may apply for and be issued a limited license subject to approval by the Sheriff and subject to the following:
(a) The applicant physically spends a substantial period of working hours in the applicant's principal place of employment or business within the City of Alameda (Penal Code § 26150).
(b) Such a license will be valid for a period not to exceed 90 days from the date of issuance (Penal Code § 26220).
(c) The applicant shall provide a copy of the license to the licensing authority of the city or county in which the applicant resides (Penal Code § 26220). (d) Any application for renewal or reissuance of such a license may be granted only upon concurrence of the original issuing authority and the licensing authority of the city or county in which the applicant resides (Penal Code § 26220). 218.9 WRITTEN NOTICE FOR DENIAL OF LICENSE
The Chief of Police or the authorized designee shall give written notice to the applicant for a new license that the license is approved or denied within 120 days of the initial application or within 30 days after receipt of the applicant's criminal background check from the California DOJ, whichever is later (Penal Code § 26205).
Written notice to an applicant for a renewal license that is approved or denied shall be given within 120 days of receiving the completed application (Penal Code § 26205).
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
License to Carry a Firearm
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** License to Carry a Firearm - 7 Additionally, regardless of the type of license, if the license is denied, the notice shall state which requirement was not satisfied (Penal Code § 26205).
218.9.1 ADDITIONAL REQUIREMENTS
If an application for a new license, renewal of a license, or revocation is denied based on a determination that the person is a disqualified person as provided by Penal Code § 26202, the Chief of Police or the authorized designee shall provide the person with the notice of determination as provided by Penal Code § 26202(d), Penal Code § 26205, or Penal Code § 26195(b)(3). The notice shall state the reason why the determination was made and inform the applicant that they may request a hearing from a court. The Alameda Police Department shall also provide the most recent California DOJ hearing request form to the applicant (Penal Code § 26206).
If an application for a new license, renewal of a license, or revocation is denied for any other reason as described in Penal Code § 26206(i), the Chief of Police or the authorized designee shall provide the person with the notice required under Penal Code § 26205 or Penal Code § 26195(b) (3), as applicable, and inform the applicant they may apply to the county Superior Court for a writ of mandate pursuant to Code of Civil Procedure § 1085 (Penal Code § 26206). 218.10 POLICY AVAILABILITY
This policy shall be made accessible to the public as provided by Penal Code § 26160.
EXHIBIT 1
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EXHIBIT 1
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/84 /81 /85 /86 /87 /88 /79 /89 /82 /88 /79 /90 /81
/90 /91 /i255 /93 /94 /87 /95 /86 /96 /88 /97 /87 /98
/77 /78 /79/80/79/81 /82 /83
/84 /81 /85 /86 /87 /88 /79 /89 /82 /88 /79 /90 /81
/90 /91 /i255/99/91/91 /79 /96 /86 /78 /97 /87 /98
/77 /79 /85 /79 /83 /i255 /84 /81 /85 /86 /87 /88 /79 /89 /82 /88 /79 /90 /81/100 /101/80/79/81 /79 /87 /88 /78 /82 /88/79 /85 /86 /84 /81 /85 /86 /87 /88 /79 /89 /82 /88 /79 /90/81
/100 /102 /103/i255/99/91/91 /79 /96 /86 /78 /i255 /79 /81 /104 /105 /79 /87 /i255/106 /94 /78 /79 /87 /101 /79 /96 /88 /79 /90 /81 /0 /7 /11 /i255 /67 /15 /54 /4 /53 /14 /9 /41 /2 /14 /8 /13 /53/11 /9 /53 /14 /13 /9 /10 /14 /0 /14 /14 /8 /13 /15 /4 /16 /107 /53 /i255/64/65/65 /9 /10 /4 /0 /7 /11 /i255 /40 /9 /54 /9 /1
/43 /9 /2 /56 /9 /1 /9 /14 /16 /i255 /74 /4 /2 /3
/0 /7 /11 /i255 /67 /15 /53 /12 /4 /10 /14 /9/8 /15 /2 /1 /68 /4 /13 /54 /9 /10 /4 /53
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/0 /7 /11 /i255 /67 /15 /54 /4 /53 /14 /9 /41 /2 /14 /8 /13 /53/11 /9 /53 /14 /13 /9 /10 /14 /0 /14 /14 /8 /13 /15 /4 /16 /107 /53 /i255/64/65/65 /9 /10 /4 /67 /15 /54 /8 /1 /54 /4 /5 /i255/64/65/65 /9 /10 /4 /13 /107 /53 /11 /4 /12 /2 /13 /14/3/4/15 /14
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/100 /102/103 /i255/99/91/91 /79 /96 /86 /78
/84 /81/i255 /100 /81 /90 /88 /105 /86 /78
/106 /94/78 /79 /87 /101 /79 /96 /88 /79 /90 /81
/0 /41 /4 /15 /10 /16 /i255 /57 /42 /4 /13 /4
/9 /15 /10 /9 /5 /4 /15 /14 /i255 /8 /10 /10 /18 /13 /13 /4 /5 /11 /4 /10 /9 /53 /9 /8 /15 /i255/3/2/5 /4
/56 /16 /i255 /2 /41 /4 /15 /10 /16 /i255 /57 /42 /4 /13 /4 /9 /15 /10 /9 /5 /4 /15 /14 /i255 /8 /10 /10 /18 /13 /13 /4 /5 /0 /7 /11 /i255 /40 /9 /54 /9 /1
/43 /9 /2 /56 /9 /1 /9 /14 /16 /i255 /74 /4 /2 /3
/0 /7 /11 /i255 /67 /15 /53 /12 /4 /10 /14 /9/8 /15 /2 /1 /68 /4 /13 /54 /9 /10 /4 /53
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/42 /4 /i255 /5 /9 /13 /4 /10 /14 /9 /8 /15/i255 /8 /65 /i255 /14 /42 /4 /1 /4 /41 /2 /1 /i255 /10 /8 /18/15 /53 /4 /1 /i255 /65 /8 /13 /i255 /14 /42 /4 /i255 /0 /1 /2/3/4/5 /2 /i255 /7 /8 /1 /9 /10 /4 /i255 /11 /4 /12 /2 /13 /14/3/4/15 /14 /i255 /14 /8 /i255 /2 /53 /53 /9 /53 /14 /i255 /9 /15 /i255 /14 /42 /4 /i255 /12 /13 /4 /12 /2 /13 /2 /14 /9 /8 /15 /i255 /8 /65 /i255/3/2/14 /4 /13 /9 /2 /1 /53 /i255 /5/4 /4/3/4/5 /15 /4 /10 /4 /53 /53 /2/13 /16 /i255 /9 /15 /i255 /2 /15 /14 /9 /10 /9 /12 /2 /14 /9 /8 /15 /i255 /8 /65 /i255 /12 /8 /14 /4 /15 /14 /9 /2 /1 /i255 /10 /9 /54 /9 /1 /i255 /1 /9 /14 /9 /41 /2 /14 /9 /8 /15 /55 /0 /1 /1 /i255/3/2/14 /4/13 /9 /2 /1 /53 /i255 /41 /4 /15 /4 /13 /2 /14 /4 /5 /i255 /9 /15 /i255 /14 /42 /9 /53 /i255 /10 /2 /12 /2 /10 /9 /14 /16 /i255 /53 /42 /2 /1 /1 /i255 /56 /4 /i255 /10 /8 /15 /53 /9 /5 /4 /13 /4 /5 /i255 /2 /14 /14 /8 /13 /15 /4 /16 /i255 /57 /8 /13 /96 /i255 /12 /13 /8 /5 /18 /10 /14 /i255 /2 /15 /5 /i255/3/2/16/i255 /15 /8 /14 /i255 /56 /4 /18 /53 /4 /5 /i255 /65 /8 /13/i255 /2 /15 /16 /i255 /8 /14 /42 /4 /13 /i255 /12 /18 /13 /12 /8 /53 /4 /55 /i255 /89 /42 /4 /i255 /10 /9 /54 /9 /1 /i255 /1 /9 /2 /56 /9 /1 /9 /14 /16 /i255 /13 /4 /53 /12 /8 /15 /53 /4 /i255 /9 /53 /i255 /15 /8 /14 /i255 /9 /15 /14 /4 /15 /5 /4 /5 /i255 /14 /8 /i255 /9 /15 /14 /4 /13 /65 /4 /13 /4 /i255 /57 /9 /14 /42 /i255 /2 /15/16 /i255 /8 /14 /42 /4 /13 /9 /15 /54 /4 /53 /14 /9 /41 /2/14 /9 /8 /15 /i255 /56 /18 /14 /i255 /53 /42 /2 /1 /1 /i255 /56 /4 /i255 /41 /9 /54 /4 /15 /i255 /13 /4 /2 /53 /8 /15 /2 /56 /1 /4 /i255 /2 /10 /10 /4 /53 /53 /i255 /14 /8 /i255 /2 /1 /1 /i255 /8 /14 /42 /4 /13 /i255 /9 /15 /54 /4 /53 /14 /9 /41 /2 /14 /9 /8 /15 /53 /55 EXHIBIT 1
Policy
342
Alameda Police Department
Alameda Police Department Policy Manual
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Information Technology Use - 1 Information Technology Use
342.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the proper use of department information technology resources, including computers, electronic devices, hardware, software and systems. 342.1.1 DEFINITIONS
Definitions related to this policy include:
Computer system - All computers (on-site and portable), electronic devices, hardware, software, and
resources owned, leased, rented, or licensed by the Alameda Alameda Police Department that are provided for official use by its members. This includes all access to, and use of, Internet Service Providers (ISP) or other service providers provided by or through the Alameda Alameda
Police Department Department or department department funding.
Hardware - Includes , but is not limited to , computers, computer terminals, network equipment, electronic devices, telephones , (including cellular and satellite) , pagers modems, modems or any other tangible computer device generally understood to comprise hardware.
Software - Includes , but is not limited to , all computer programs, systems, and applications, including shareware and firmware. This does not include files created by the individual user.
Temporary file, permanent file, or file - Any electronic document, information, or data residing or located, in whole or in part, on the system including , but not limited to , spreadsheets, calendar entries, appointments, tasks, notes, letters, reports, messages, photographs, or videos. 342.2 POLICY
It is the policy of the Alameda Police Department that members shall use information technology resources, including computers, software and systems, that are issued or maintained by the Alameda Police Department in a professional manner and in accordance with this policy. 342.3 PRIVACY EXPECTATION
Members forfeit any expectation of privacy with regard to emails, texts, or anything published, shared, transmitted, or maintained through file-sharing software or any internet site that is accessed, transmitted, received, or reviewed on any department computer system.
The Alameda Police Department reserves the right to access, audit, and disclose, for whatever reason, any message, including attachments, and any information accessed, transmitted, received, or reviewed over any technology that is issued or maintained by the Alameda Police Department, including the department email system, computer network, and/or any information placed into storage on any department system or device. This includes records of all keystrokes or Web-browsing history made at any department computer or over any department network. The fact that access to a database, service, or website requires a username or password will not create an expectation of privacy if it is accessed through department computers, electronic devices, or networks.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Information Technology Use
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Information Technology Use - 2 The Alameda Police Department shall not require a member to disclose a personal username or password for accessing personal social media or to open a personal social website; however, the Alameda Police Department may request access when it is reasonably believed to be relevant to the investigation of allegations of work-related misconduct (Labor Code § 980). 342.4 RESTRICTED USE
Members shall not access computers, devices, software or systems for which they have not received prior authorization or the required training. Members shall immediately report unauthorized access or use of computers, devices, software or systems by another member to their supervisors or Watch Commanders.
Members shall not use another person’s access passwords, logon information and other individual security data, protocols and procedures unless directed to do so by a supervisor. 342.4.1 SOFTWARE
Members shall not copy or duplicate any copyrighted or licensed software except for a single copy for backup purposes in accordance with the software company’s copyright and license agreement.
To reduce the risk of a computer virus or malicious software, members shall not install any unlicensed or unauthorized software on any department computer. Members shall not install personal copies of any software onto any department computer.
When related to criminal investigations, software program files may be downloaded only with the approval of the information systems technology (IT) staff and with the authorization of the Chief of Police or the authorized designee.
No member shall knowingly make, acquire or use unauthorized copies of computer software that is not licensed to the Alameda Police Department while on department premises, computer systems or electronic devices. Such unauthorized use of software exposes the Alameda Police Department and involved members to severe civil and criminal penalties.
Introduction of software by members should only occur as part of the automated maintenance or update process of department- or City-approved or installed programs by the original manufacturer, producer or developer of the software.
Any other introduction of software requires prior authorization from IT staff and a full scan for malicious attachments.
342.4.2 HARDWARE
Access to technology resources provided by or through the Alameda Police Department shall be strictly limited to department-related activities. Data stored on or available through department computer systems shall only be accessed by authorized members who are engaged in an active investigation or assisting in an active investigation, or who otherwise have a legitimate law enforcement or department-related purpose to access such data. Any exceptions to this policy must be approved by a supervisor.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Information Technology Use
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Information Technology Use - 3 342.4.3 INTERNET USE
Internet access provided by or through the Alameda Police Department shall be strictly limited to department-related activities. Internet sites containing information that is not appropriate or applicable to department use and which shall not be intentionally accessed include but are not limited to adult forums, pornography, gambling, chat rooms, and similar or related internet sites.
Certain exceptions may be permitted with the express approval of a supervisor as a function of a
member’s member's assignment.
Downloaded information from the internet shall be limited to messages, mail, and data files. 342.4.4 OFF-DUTY USE
Members shall only use technology resources provided by the Alameda Police Department while on-duty or in conjunction with specific on-call assignments unless specifically authorized by a supervisor. This includes the use of telephones, cell phones, texting, email or any other "off the clock" work-related activities. This also applies to personally owned devices that are used to access department resources.
Refer to the Personal Communication Devices Policy for guidelines regarding off-duty use of personally owned technology.
342.5 PROTECTION OF
AGENCY SYSTEMS AND FILES
All members have a duty to protect the computer system and related systems and devices from physical and environmental damage and are responsible for the correct use, operation, care, and maintenance of the computer system.
Members shall ensure department computers and access terminals are not viewable by persons who are not authorized users. Computers and terminals should be secured, users logged off and password protections enabled whenever the user is not present. Access passwords, logon information, and other individual security data, protocols, and procedures are confidential information and are not to be shared. Password length, format, structure, and content shall meet the prescribed standards required by the computer system or as directed by a supervisor and shall be changed at intervals as directed by IT staff or a supervisor. Passwords for accounts that access CJI are governed by the CJIS Access, Maintenance, and Security Policy.
It is prohibited for a member to allow an unauthorized user to access the computer system at any time or for any reason. Members shall promptly report any unauthorized access to the computer system or suspected intrusion from outside sources (including the internet) to a supervisor. 342.6 INSPECTION OR REVIEW
A supervisor or the authorized designee has the express authority to inspect or review the computer system, all temporary or permanent files, related electronic systems or devices, and any contents thereof, whether such inspection or review is in the ordinary course of his/her supervisory duties or based on cause.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Information Technology Use
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Information Technology Use - 4 Reasons for inspection or review may include, but are not limited to, computer system malfunctions, problems or general computer system failure, a lawsuit against the Alameda Police Department involving one of its members or a member’s duties, an alleged or suspected violation of any department policy, a request for disclosure of data, or a need to perform or provide a service.
The IT staff may extract, download or otherwise obtain any and all temporary or permanent files residing or located in or on the department computer system when requested by a supervisor or during the course of regular duties that require such information.
EXHIBIT 1
Policy
382
Alameda Police Department
Alameda Police Department Policy Manual
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Service Animals - 1 Service Animals
382.1 PURPOSE AND SCOPE
The purpose of this policy is to provide the guidelines necessary to ensure the that the rights of individuals who use service animals to assist with disabilities are protected in accordance with Title II of the Americans with Disabilities Act of 1990 (ADA). 382.1.1 DEFINITIONS
Definitions related to this policy include:
Service animal - A dog that is trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual , or other mental disability.
The work or tasks performed by a service animal must be directly related to the individual's disability (28 CFR 35.104; Civil Code § 54.1; Health and Safety Code § 113903).
Service animal also includes a miniature horse if the horse is trained to do work or perform tasks for people with disabilities, provided the horse is housebroken, is under the handler’s handler's
control, the facility can accommodate the horse’s horse's type, size, and weight, and the horse’s horse's presence will not compromise legitimate safety requirements necessary for safe operation of the facility (28 CFR 35.136(i)).
382.2 POLICY
It is the policy of the Alameda Alameda Police Department Department to provide equal access to services and access to , programs, and activities of the Alameda Police Department to persons with service animals in the same manner as those without service animals. . Alameda Police Department members shall protect the rights of persons assisted by service animals in accordance with state and federal law. This protection extends to a person authorized to train a service dog (Civil Code § 54.2).
382.3 IDENTIFICATION AND USE OF SERVICE ANIMALS
Service animals that are assisting individuals with disabilities are permitted in all public facilities and areas where the general public is allowed. Alameda Police Department members are expected to treat individuals with service animals with the same courtesy and respect that the Alameda Police Department affords to all members of the public (28 CFR 35.136).
Some service animals may be readily identifiable. However, many do not have a distinctive symbol, harness, or collar.
Service animals may be used in a number of ways to provide assistance, including:
• Guiding people who are blind or have low vision.
• Alerting people who are deaf or hard of hearing.
• Retrieving or picking up items, opening doors, or flipping switches for people who have limited use of their hands, arms, or legs.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Service Animals
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Service Animals - 2 • Pulling wheelchairs.
• Providing physical support and assisting with stability and balance. • Doing work or performing tasks for persons with traumatic brain injury, intellectual disabilities, or psychiatric disabilities, such as reminding a person with depression to take medication.
• Alerting a person with anxiety to the onset of panic attacks, providing tactile stimulation to calm a person with post-traumatic stress disorder, assisting people with schizophrenia to distinguish between hallucinations and reality, and helping people with traumatic brain injury to locate misplaced items or follow daily routines. 382.4 ARREST OF DISABLED PERSON
In the event a disabled person is booked into custody or is otherwise unable to care for the service animal, reasonable efforts should be made to place the animal with a suitable caretaker; or, if none is available, secure the animal in the shelter. The shelter staff should be notified of the animal's status and owner information.
382.4
INQUIRIES REGARDING SERVICE ANIMALS
If it is apparent or if a member is aware that an animal is a service animal, the individual generally should not be asked any questions as to the status of the animal. If it is unclear whether an animal meets the definition of a service animal, the member should ask the individual only the following questions (28 CFR 35.136(f)):
• Is the animal required because of a disability?
• What task or service has the service animal been trained to perform? If the individual explains that the animal is required because of a disability and has been trained to work or perform at least one task, the animal meets the definition of a service animal and no further questions as to the animal's status should be asked. The individual should not be questioned about their disabilities nor should members ask any individual to provide any license, certification, or identification card for the service animal.
382.5 MEMBER RESPONSIBILITIES
Service animals that are assisting individuals with disabilities are permitted in all public facilities and areas where the general public is allowed. Department members are expected to treat individuals with service animals with the same courtesy and respect that the Alameda Police Department affords to all members of the public (28 CFR 35.136). 382.5 CONTACT WITH SERVICE ANIMALS
Service animals are not pets. Alameda Police Department members should not interfere with a service animal by talking to, petting, or otherwise initiating contact.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Service Animals
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Service Animals - 3 382.6 REMOVAL OF SERVICE ANIMALS
If a service animal is not housebroken, exhibits vicious behavior, poses a direct threat to the health of others, or unreasonably disrupts or interferes with normal business operations, a department supervisor may direct the handler to remove the animal from the premises. Barking alone is not a threat nor does a direct threat exist if the person takes prompt, effective action to control the service animal (28 CFR 35.136 (b); 28 CFR 35.139).
Each incident must be considered individually, and past incidents alone are not cause for excluding a service animal. Removal of a service animal may not be used as a reason to refuse access to services, programs, and activities to an individual with a disability. Members are expected to provide all services, programs, and activities that are reasonably available to an individual with a disability, with or without a service animal.
382.7 COMPLAINTS
When handling calls of a complaint regarding a service animal, members should remain neutral and should be prepared to explain the ADA requirements concerning service animals to the concerned parties. Businesses are required to allow service animals to accompany their handlers into the same areas that other customers or members of the public are allowed (28 CFR 36.302).
Absent a violation of law independent of the ADA, officers should take no enforcement action beyond keeping the peace. Individuals who believe they have been discriminated against as a result of a disability should be referred to the Civil Rights Division of the U.S. Department of Justice (DOJ).
EXHIBIT 1
Policy
391
Alameda Police Department
Alameda Police Department Policy Manual
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Department - 1 Alameda Police Department /Office Use of Social
Media
391.1 PURPOSE AND SCOPE
This policy provides guidelines to ensure that any use of social media on behalf of the Alameda Police Department is consistent with the department mission.
This policy does not address all aspects of social media use. Specifically, it does not address:
• Personal use of social media by department members (see the Employee Speech, Expression and Social Networking Policy).
• Use of social media in personnel processes (see the Recruitment and Selection Policy).
• Use of social media as part of a criminal investigation, other than disseminating information to the public on behalf of this department (see the Investigation and Prosecution Policy).
391.1.1 DEFINITIONS
Definitions related to this policy include:
Social media - Any of a wide array of Internet
internet-based tools and platforms that allow for the
sharing of information, such as the department department website or social networking services 391.2 POLICY
The Alameda Police Department may use social media as a method of effectively informing the public about department services, issues, investigations and other relevant events.
Alameda Police Department members shall ensure that the use or access of social media is done in a manner that protects the constitutional rights of all. 391.3 AUTHORIZED USERS
Only members authorized by the Chief of Police or the authorized designee may utilize social media on behalf of the Alameda Police Department. Authorized members shall use only department-approved equipment during the normal course of duties to post and monitor department-related social media, unless they are specifically authorized to do otherwise by their supervisors.
The Chief of Police may develop specific guidelines identifying the type of content that may be posted. Any content that does not strictly conform to the guidelines should be approved by a supervisor prior to posting.
Requests to post information over department social media by members who are not authorized to post should be made through the member’s chain of command.
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Published with permission by Alameda Police Department ***DRAFT*** Department - 2 391.4 AUTHORIZED CONTENT
Only content that is appropriate for public release, that supports the department department mission and that conforms to all department department policies regarding the release of information may be posted.
Examples of appropriate content include:
(a) Announcements.
(b) Tips and information related to crime prevention.
(c) Investigative requests for information.
(d) Requests that ask the community to engage in projects that are relevant to the department
department mission.
(e) Real-time safety information that is related to in-progress crimes, geographical warnings, or disaster information.
(f) Traffic information.
(g) Press
Media releases.
(h) Recruitment of personnel.
Authorized members shall review all content prior to posting to ensure that the posting does not contain prohibited content.
391.4.1 INCIDENT-SPECIFIC USE
In instances of active incidents where speed, accuracy and frequent updates are paramount (e.g., crime alerts, public safety information, traffic issues), the Public Information Officer or the authorized designee will be responsible for the compilation of information to be released, subject to the approval of the Incident Commander.
391.5 PROHIBITED CONTENT
Content that is prohibited from posting includes, but is not limited to:
(a) Content that is abusive, discriminatory, inflammatory or sexually explicit. (b) Any information that violates individual rights, including confidentiality and/or privacy rights and those provided under state, federal or local laws. (c) Any information that could compromise an ongoing investigation. (d) Any information that could tend to compromise or damage the mission, function, reputation or professionalism of the Alameda Police Department or its members. (e) Any information that could compromise the safety and security of department operations, members of the Alameda Police Department, victims, suspects or the public.
(f) Any content posted for personal use.
(g) Any content that has not been properly authorized by this policy or a supervisor.
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Published with permission by Alameda Police Department ***DRAFT*** Department - 3 Any member who becomes aware of content on this department’s social media site that he/she believes is unauthorized or inappropriate should promptly report such content to a supervisor. The supervisor will ensure its removal from public view and investigate the cause of the entry. 391.5.1 PUBLIC POSTING PROHIBITED
Alameda Police Department social media sites shall be designed and maintained to prevent posting of content by the public.
The Alameda Police Department may provide a method for members of the public to contact department members directly.
391.6 MONITORING CONTENT
The Chief
Chief of Police will appoint a supervisor to review, at least annually, the use of department department social media and report back on, at a minimum, the resources being used, the effectiveness of the content, any unauthorized or inappropriate content, and the resolution of any issues. The same supervisor should review the department social media on a quarterly basis for any posted prohibited content and remove the same upon discovery. 391.7 RETENTION OF RECORDS
The Administration Bureau Commander should work with the Custodian of Records to establish a method of ensuring that public records generated in the process of social media use are retained in accordance with established records retention schedules. 391.8 TRAINING
Authorized members should receive training that, at a minimum, addresses legal issues concerning the appropriate use of social media sites, as well as privacy, civil rights, dissemination and retention of information posted on department sites.
EXHIBIT 1
Policy
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Alameda Police Department Policy Manual
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 1 Vehicle Pursuits
397.1 PURPOSE AND SCOPE
This policy provides guidelines for vehicle pursuits in order to protect the safety of involved officers, the public, and fleeing suspects (Vehicle Code § 17004.7). 397.1.1 DEFINITIONS
Definitions related to this policy include:
Blocking - A preventive maneuver where emergency vehicles are strategically positioned to prevent a suspect from moving their vehicle, usually before a pursuit starts or at low speeds.
Boxing-in
- A low-speed tactic designed to stop a fleeing vehicle by surrounding it with emergency vehicles and then slowing all vehicles to a stop.
Pursuit Intervention Technique (PIT)
- A low-speed tactic designed to apply lateral pressure to the rear quarter panel of a fleeing vehicle, causing it to spin out, stall, and come to a stop (also known as a Precision Immobilization Technique).
Ramming - The deliberate act of impacting a fleeing vehicle with another vehicle to functionally damage or otherwise force the fleeing vehicle to stop.
Roadblock
- A tactic designed to stop a fleeing vehicle by intentionally placing an emergency vehicle or other immovable object in the path of the fleeing vehicle.
Tire deflation device - A device designed to be placed on the roadway and puncture the tires of a fleeing vehicle, sometimes referred to as spike strips.
Vehicle pursuit
- An event involving one or more law enforcement officers attempting to apprehend a suspect who is attempting to avoid arrest while operating a motor vehicle by using high-speed driving or other evasive tactics, such as driving off a highway, turning suddenly, or driving in a legal manner but willfully failing to yield to an officer's signal to stop. 397.2 POLICY
It is the policy of this department to balance the need to apprehend a fleeing suspect with the risks associated with vehicle pursuits.
397.3 INITIATING A PURSUIT
Officers are authorized to initiate a pursuit when the officer reasonably believes that the suspect, who has been given appropriate signal to stop by a law enforcement officer, is attempting to evade arrest or detention by fleeing in a vehicle and:
- The suspect was involved in a felony, or
- The suspect was involved in a crime and an officer can reasonably articulate, based on factual information, that the suspect is armed with a firearm as an instrument that was used in the commission of the crime.
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Alameda Police Department Policy Manual
Vehicle Pursuits
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 2 Any pursuit initiation outside of the above listed criteria must be approved by a Watch Commander.
After a pursuit is initiated, continuation of the pursuit requires positive affirmation from an on-duty supervisor, without delay.
Officers who have received appropriate training are authorized to initiate a vehicle pursuit when the need to apprehend a fleeing suspect clearly outweighs the risks a vehicle pursuit poses for officers and the public.
When balancing the risk of a pursuit with the need to apprehend the suspect, officers shall consider:
(a) The seriousness of the known or reasonably suspected crime committed by the suspect and the threat to the safety of the public if the suspect remains at large. (b) Whether the identity of the suspect is known with enough certainty to enable apprehension at a later time.
(c) The speed of the vehicles relative to the conditions of the area, such as the population density, amount of vehicular and pedestrian traffic (e.g., school zones), time of day, road conditions, environmental conditions (e.g., hills, curves, mountains), and weather conditions.
(d) The pursuing officer's driving capabilities, familiarity with the area, and quality of radio communications with the dispatcher/supervisor.
(e) The nature of the pursuing unit (e.g., marked vs. unmarked) and its speed and performance capabilities in relation to the fleeing vehicle (e.g., performance motorcycle).
(f) Whether there are other persons in or on the fleeing vehicle and their relationship to the situation (e.g., passengers, co-offenders, hostages). (g) Whether the pursuing unit is carrying passengers other than on-duty police officers.
Pursuits should not be undertaken with an arrestee in the pursuit vehicle unless exigent circumstances exist.
(h) The availability of other resources such as air support or vehicle locator/deactivation technology.
397.4 PURSUIT UNITS
Vehicle pursuits should be limited to two police department emergency vehicles. However, an officer or supervisor may request that additional units join a pursuit if, after assessing the factors outlined above, it reasonably appears that the number of officers involved may be insufficient to safely arrest the number of suspects. If a supervisor joins the pursuit, the watch commander will take over supervising the pursuit.
397.4.1 EMERGENCY EQUIPMENT
Vehicle pursuits shall only be conducted using authorized police department vehicles that are equipped with emergency lighting and sirens as required by Vehicle Code § 21055. Each pursuit EXHIBIT 1
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 3 unit's emergency lights and sirens should remain activated throughout the unit's participation in the pursuit.
Officers operating vehicles not equipped with emergency lights and siren are prohibited from pursuing a fleeing vehicle or joining a pursuit. Officers in such vehicles may provide support to pursuing units when needed, but should operate the vehicle in compliance with all traffic laws and should discontinue such support immediately upon arrival of a sufficient number of authorized emergency vehicles or any air support.
397.4.2 MOTORCYCLES AND UNMARKED UNITS
When involved in a pursuit, police department motorcycles and unmarked vehicles should be replaced by marked four-wheel emergency vehicles as soon as practicable. 397.4.3 PRIMARY UNIT
The initial pursuing officer should be designated as the primary unit and will be responsible for the conduct of the pursuit unless that unit is unable to remain reasonably close to the suspect's vehicle. The primary responsibility of the officer initiating the pursuit is the apprehension of the suspect without unreasonable danger to themself or others.
As soon as practicable, the primary unit should notify the Communications Center of the pursuit, request priority radio traffic, and provide appropriate information including:
(a) The location, direction of travel, and estimated speed of the pursuit. (b) The description of the fleeing vehicle, including the license plate number, if known. (c) The reason for the pursuit.
(d) A description of the fleeing vehicle's evasive driving behavior (e.g., rapid lane changes, no headlights, driving on the wrong side of the road).
(e) Known or suspected weapons, threat of force, violence, injuries, hostages, or other unusual hazards.
(f) The suspected number of occupants and their identities or descriptions. (g) The weather, road, and traffic conditions.
(h) The need for any additional resources or equipment. (i) The identities of other law enforcement agencies involved in the pursuit.
The primary unit is responsible for broadcasting the progress of the pursuit until a secondary or air unit joins the pursuit. Once an additional unit joins the pursuit, the primary unit should relinquish the responsibility of broadcasting the progress to the secondary or air unit unless circumstances reasonably indicate otherwise.
397.4.4 SECONDARY UNIT
The second officer in the pursuit should be designated as the secondary unit and is responsible for:
(a) Notifying the Communications Center of their entry into the pursuit.
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Vehicle Pursuits
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 4 (b) Broadcasting the progress of the pursuit, updating known or critical information, and providing changes in the pursuit, unless the situation indicates otherwise. (c) Identifying the need for and requesting additional resources or equipment as appropriate.
(d) Serving as backup to the primary unit once the fleeing vehicle has been stopped. 397.4.5 AIR UNITS
When available, air unit assistance should be requested. The air unit should assume responsibility of broadcasting the pursuit once they have established visual content with the fleeing vehicle.
Ground units should maintain operational control and consider whether the continued close proximity and/or involvement in the pursuit is warranted.
The air unit should coordinate the activities of resources on the ground, report progress of the pursuit, and provide pursuing units with details of upcoming traffic congestion, road hazards, or other information pertinent to evaluating whether to continue the pursuit. If ground units are not within visual contact of the fleeing vehicle and the air unit determines that it is unsafe to continue the pursuit, the air unit should recommend termination. 397.5 PURSUIT DRIVING
The decision to use specific driving tactics requires consideration of the same factors as initiating a pursuit. In addition, officers involved in the pursuit should adhere to the following:
(a) Pursuing units should space themselves far enough from other involved vehicles to be able to see and avoid hazards and react safely to maneuvers by the fleeing vehicle. (b) Pursuing units should exercise caution and slow down as necessary when proceeding through intersections.
(c) Pursuing units should not follow a fleeing vehicle driving against traffic (wrong way) and should instead:
1. Request assistance from available air support.
2. Maintain visual contact with the fleeing vehicle by paralleling it on the correct side of the roadway.
3. Request other units to observe exits available to the fleeing vehicle. (d) Pursuing units should request that the Communications Center notify the California Highway Patrol (CHP) and/or another law enforcement agency if it appears that the pursuit may enter its jurisdiction.
(e) Pursuing units should not attempt to pass other pursuit units unless the situation indicates otherwise or they are requested to do so. Passing another pursuit unit should only be attempted with a clear understanding of the maneuver. 397.5.1 RULES OF THE ROAD
The speed of a vehicle pursuit is a factor that should be evaluated on a continuing basis by the officer and supervisor. Evaluation of vehicle speeds should take into consideration public safety, officer safety, and the safety of the occupants of the fleeing vehicle.
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Alameda Police Department Policy Manual
Vehicle Pursuits
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 5 Should high vehicle speeds be reached during a pursuit, officers and supervisors should also consider these factors when determining the reasonableness of the speed of the pursuit:
(a) Pursuit speeds have become unreasonably unsafe for the surrounding conditions. (b) Pursuit speeds have exceeded the driving ability of the officer. (c) Pursuit speeds are beyond the capabilities of the pursuit vehicle, thus making its operation unsafe.
397.5.2 OFFICERS NOT INVOLVED IN THE PURSUIT
Officers not directly involved in the pursuit should stay alert to its progress and location and may proceed safely to intersections ahead of the pursuit to warn cross traffic. When clearing intersections along the pursuit path, officers are authorized to use emergency equipment and should attempt to place their vehicles in locations that provide some safety or an escape route in the event of an unintended collision or a suspect intentionally trying to ram the police department vehicle.
Other than clearing intersections along the pursuit path, uninvolved officers should avoid operating under emergency conditions (emergency lights and siren) and should remain in their assigned areas unless directed otherwise by a supervisor.
When needed, non-pursuing officers and officers who have dropped out of the pursuit should respond to the pursuit termination point in a non-emergency manner, observing the rules of the road. Officers should not parallel the pursuit route.
397.6 SUPERVISORY CONTROL AND RESPONSIBILITIES
The field supervisor of the officer initiating the pursuit, or if unavailable, the nearest field supervisor, will be responsible for:
(a) Immediately notifying the involved units and the dispatcher of supervisory presence and ascertaining all reasonably available information in order to continuously assess the situation and risk factors associated with the pursuit. (b) Exercising management and control of the pursuit and, when appropriate, engaging in the pursuit to provide on-scene supervision.
(c) Confirming that no more pursuing units than required are involved in the pursuit. (d) Directing that the pursuit be terminated if, in the supervisor's judgment, continuing the pursuit is not justified under the guidelines of this policy. (e) Assessing the emotional state of the officers involved and directing an officer to disengage from the pursuit if it appears they are unable to control their emotions. (f) Requesting additional assistance from air support, canines, or other resources, if available and appropriate.
(g) Verifying that the proper radio channel is being used. (h) Confirming the Watch Commander has been notified of the pursuit.
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 6 (i) Overseeing the notification and/or coordination of outside agencies if the pursuit leaves or is likely to leave the jurisdiction of this department. (j) Continuing the management and control of Alameda Police Department units when a pursuit enters another jurisdiction.
(k) Preparing documentation of the pursuit and conducting a post-pursuit review, as required.
397.6.1 WATCH COMMANDER RESPONSIBILITIES
Upon becoming aware that a pursuit has been initiated, the Watch Commander should monitor and continually assess the situation and ensure the pursuit is conducted within the guidelines and requirements of this policy. The Watch Commander has the final responsibility for the coordination, control, and termination of a vehicle pursuit and shall be in overall command.
The Watch Commander shall review all pertinent reports for content and forward to the Bureau Commander. The Watch Commander shall prepare relevant reports, as appropriate. 397.7 THE COMMUNICATIONS CENTER
Radio communications during a pursuit should be conducted on the primary channel unless instructed otherwise by a supervisor or dispatcher. If the pursuit leaves the jurisdiction of this department or such is imminent, involved units should, whenever available, switch radio communications to a tactical or emergency channel most accessible by participating agencies. 397.7.1 THE COMMUNICATIONS CENTER RESPONSIBILITIES
Upon notification or becoming aware that a pursuit has been initiated, the dispatcher is responsible for:
(a) Clearing the radio channel of non-emergency traffic. (b) Coordinating pursuit communications of the involved units and personnel. (c) Broadcasting pursuit updates as well as other pertinent information as necessary. (d) Ensuring that a field supervisor is notified of the pursuit. (e) Notifying and coordinating with other involved or affected agencies as practicable. (f) Notifying the Watch Commander as soon as practicable. (g) Assigning an incident number and logging all pursuit activities. 397.8 INTERJURISDICTIONAL CONSIDERATIONS
Unless entry into another jurisdiction is expected to be brief, the primary unit or supervisor should ensure that notification is provided to each outside jurisdiction into which the pursuit is reasonably expected to enter, regardless of whether such jurisdiction is expected to assist. 397.8.1 ASSUMPTION OF PURSUIT BY ANOTHER AGENCY
When a pursuit enters another agency's jurisdiction, the primary unit or the supervisor should determine whether to request the other agency assume the pursuit, taking into consideration the distance traveled, familiarity with the area, and other pertinent facts.
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Alameda Police Department Policy Manual
Vehicle Pursuits
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 7 Once another agency has agreed to assume the pursuit, pursuing units should relinquish control and discontinue participation unless the continued assistance of the Alameda Police Department is requested by the agency assuming the pursuit. Upon relinquishing control of the pursuit, the involved officers may, with supervisory approval, proceed to the termination point in order to provide information and assistance for the arrest of the suspect and reporting of the incident.
The supervisor should coordinate such assistance with the assuming agency and obtain any information that is necessary for department reports.
397.8.2 PURSUITS EXTENDING INTO THIS JURISDICTION
Officers from this department should not join a pursuit being conducted by another agency unless specifically requested to do so by that agency and with approval from a supervisor. The exception to this is when a single unit from the initiating agency is in pursuit and there is a specific known risk to the pursuing unit's safety. Under this circumstance, the supervisor may authorize units from this department to join the pursuit until sufficient units from the initiating agency join the pursuit or until additional information is provided allowing withdrawal of the pursuit.
When a request is made for this department to assist or take over a pursuit that has entered the jurisdiction of the Alameda Police Department, the Watch Commander or supervisor should review the request as soon as practicable, taking into consideration:
(a) Whether the need to apprehend the fleeing suspect outweighs the risks of the pursuit to officers and the public.
(b) Whether there is adequate staffing to continue the pursuit. (c) The available units' capabilities to maintain the pursuit. (d) The number of available units and other resources of the pursuing agency.
Assistance to a pursuing agency by officers of this department should terminate at the City limits, provided that the pursuing agency has sufficient assistance from other sources. Ongoing participation from this department should continue only until sufficient assistance is present.
In the event that a pursuit from another agency terminates within this jurisdiction, officers should provide appropriate assistance to the pursuing agency such as scene control, inter-agency coordination, completion of supplemental reports, and any other reasonable assistance requested or needed.
397.9 PURSUIT INTERVENTION
Pursuit interventions should only be used when it reasonably appears that using the intervention will contain or prevent the pursuit, and the need to immediately stop the fleeing vehicle outweighs the risks of injury or death to officers and others.
Pursuit interventions may be construed as a use of force, including deadly force, and are subject to the policies guiding such use. Officers should consider the guidelines for the use of force when deciding how, when, where, and if a pursuit intervention should be employed. Refer to the Use of Force Policy for additional guidance.
EXHIBIT 1
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Alameda Police Department Policy Manual
Vehicle Pursuits
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 8 Whenever practicable, an officer should seek approval from a supervisor before employing any pursuit intervention to stop a fleeing vehicle. Officers should not attempt a pursuit intervention unless they have received the appropriate training for the intervention being used. 397.9.1 TIRE DEFLATION DEVICE
Before deploying a tire deflation device, officers should consider factors such as:
(a) Speed of the fleeing vehicle - Traveling at high speeds increases the risk the suspect will lose control of the vehicle after driving over or swerving to avoid a tire deflation device.
(b) Weather and visibility - Tire deflation devices should only be deployed when the location, weather, and other conditions allow the deploying officer to clearly see the fleeing vehicle, pursuit units, and other approaching traffic. (c) Cover - Deployment should occur in a location that provides the deploying officer adequate cover and escape from intentional or unintentional exposure to the approaching vehicles.
(d) Road conditions - Soft or loose material such as dirt or gravel may prevent a tire deflation device from puncturing the vehicle's tire. Deploying the device on loose pavement or icy or wet roads increases the risk of the suspect losing control of the vehicle.
(e) Characteristics of the deployment area - A tire deflation device should not be deployed in areas that are heavily populated with pedestrians, at times of heavy traffic, or at a location where there is a heightened chance of striking a fixed object. (f) Characteristics of the fleeing vehicle - Except in extraordinary circumstances, a tire deflation device should not be used when the fleeing vehicle is a motorcycle or other vehicle with fewer than four wheels, an ATV, a vehicle transporting hazardous materials, or a school bus transporting children.
Because of the risks to deploying officers, the intent to deploy a tire deflation device and its location should be clearly communicated to the dispatcher and all involved units. 397.9.2 PIT
A PIT should only be attempted in a vehicle with a reinforced bumper, only by an officer that has received PIT training, and only after receiving supervisory approval.
Before conducting a PIT, officers should consider factors such as:
(a) Speed of the fleeing vehicle - Conducting a PIT while traveling at high speeds increases the risk of the suspect or officer losing control of their vehicle. A PIT should not be conducted at speeds greater than the speed at which the officer has received training.
(b) Road conditions - Because the intention of a PIT is to cause the fleeing vehicle to spin out by reducing the friction between the tires and the roadway, the material of the roadway (e.g., pavement, gravel, dirt) should be considered and a PIT should not be attempted when road conditions are wet or icy.
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Alameda Police Department Policy Manual
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 9 (c) Characteristics of the deployment area - A PIT should not be attempted in areas that are heavily populated with pedestrians, at times of heavy traffic, or at a location where there is a heightened chance of striking a fixed object. (d) Characteristics of the fleeing vehicle - A PIT should not be used when the pursued vehicle is a motorcycle or other vehicle with fewer than four wheels, an ATV, a vehicle transporting hazardous materials, or a school bus transporting children. The increased risk of rolling over should be evaluated on vehicles with a high center of gravity. (e) Number of pursuit units - A PIT should not be used unless there is a sufficient number of pursuit units available to prevent further movement of the fleeing vehicle after spinning out.
397.9.3 BOXING-IN OR BLOCKING
Boxing-in or blocking should only be used when the suspect's vehicle is stopped or traveling at a low speed, only by an officer that has received training in boxing-in or blocking, and only after receiving supervisory approval.
Boxing-in requires the participation of multiple units and therefore must be carefully coordinated with all involved.
397.9.4 RAMMING AND ROADBLOCKS
Ramming and roadblocks shall only be used when deadly force is warranted and all other reasonable alternatives have been exhausted or reasonably appear ineffective. 397.9.5 FIREARMS
Specific guidance on the use of a firearm during a vehicle pursuit is addressed in the Use of Force Policy.
397.10 TERMINATING A PURSUIT
The factors considered when initiating a pursuit should be continually reevaluated by pursuing units during the pursuit, as the circumstances and conditions change, and as new information becomes available. If at any time the risk of continuing the pursuit outweighs the need to immediately apprehend the suspect, the pursuit should be terminated.
In addition, a pursuit should be terminated when:
(a) A supervisor directs the pursuit to be terminated.
(b) The location of the fleeing vehicle is no longer known. (c) The distance between the pursuing units and the fleeing vehicle is so great that further pursuit would be futile or would continue for an unreasonable time and/or distance. (d) The pursuing unit sustains damage or a mechanical failure that makes it unsafe to drive or renders the emergency lighting and sirens partially or completely inoperable and there are no additional units readily available to take over the pursuit.
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Alameda Police Department Policy Manual
Vehicle Pursuits
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 10 When a pursuit terminates for any reason, all pursuit units should verbally acknowledge termination, turn off emergency lights and sirens, reduce their speed, and obey all traffic laws.
The primary unit should communicate the location of pursuit termination to the dispatcher. 397.10.1 LOSS OF PURSUED VEHICLE
When a pursuit is terminated because the location of the fleeing vehicle is no longer known, the primary unit should broadcast pertinent information for other units to assist in locating the suspect. The primary unit or supervisor will be responsible for coordinating any further search for the pursued vehicle.
397.10.2 APPREHENSION OF SUSPECTS
Officers should exercise proper self-discipline and sound professional judgment at the conclusion of a pursuit and while apprehending the suspect.
Unless otherwise directed by a supervisor, an officer other than the primary unit should coordinate efforts to apprehend the suspect following the pursuit.
Any use of force necessary to apprehend the suspect shall be consistent with the Use of Force Policy.
397.11 DEBRIEFING
Participating officers should return to the Alameda Police Department as soon as practical following a pursuit to debrief with a supervisor.
397.12 REPORTING REQUIREMENTS
Appropriate reports should be completed as required by applicable laws, policies, and procedures. (a) Pursuing officers should complete appropriate crime/arrest and pursuit reports. (b) The involved supervisor, or if unavailable, the on-duty field supervisor, shall obtain available information and promptly complete appropriate written notification to the Chief of Police or the authorized designee. The notification should briefly summarize the pursuit and include, at a minimum:
1. Date and time of the pursuit.
2. Reason and circumstances surrounding the pursuit (e.g., seriousness of the crime, road and traffic conditions, speed and driving behavior of the fleeing vehicle) that warranted initiation and continuation of the pursuit.
3. Length of pursuit in distance and time, including the starting and termination points.
4. Involved vehicles and officers.
5. Alleged offenses.
6. Whether a suspect was apprehended, as well as the means and methods used.
7. Arrestee information, if applicable.
8. Any injuries and/or medical treatment.
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Alameda Police Department Policy Manual
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 11
9. Any property or equipment damage.
10. Name of supervisor at the scene or who handled the incident.
After receiving copies of the written notification, reports, and other pertinent information, the Chief of Police or the authorized designee shall conduct or assign a post-pursuit review, as appropriate.
The Chief of Police should direct an annual documented review and analysis of department vehicle pursuits to minimally include policy suitability, policy compliance, and training or equipment needs.
The review should not contain the names of officers, suspects, or case numbers. 397.12.1 STATE-SPECIFIC REPORTING REQUIREMENTS
The Watch Commander shall ensure that an Allied Agency Vehicle Pursuit Report (form CHP 187A) is filed with the CHP not later than 30 days following the pursuit (Vehicle Code § 14602.1).
The primary officer should complete as much of the required information on the form as is known and forward the report to the Watch Commander for review and distribution. 397.13 PURSUIT TRAINING
The Training Sergeant should ensure that members of this department receive initial and annual training on this policy and vehicle pursuits relevant to their role (e.g., officers, supervisors, air units, dispatchers).
Officer training should address decision-making involved in initiating, continuing, and terminating a pursuit by balancing the need to apprehend the suspect with the risk of a pursuit. Subject to available resources, training on pursuit driving and the deployment of pursuit intervention tactics should include scenario-based training and behind-the-wheel practice, in addition to classroom instruction.
397.13.1 STATE-SPECIFIC TRAINING REQUIREMENTS
The Training Sergeant shall make available to all officers initial and supplementary POST training on pursuits required by Penal Code § 13519.8, Vehicle Code § 17004.7(d), and 11 CCR 1081, and no less than annual training addressing:
(a) This policy.
(b) The importance of vehicle safety and protecting the public. (c) The need to balance the known offense and the need for immediate capture against the risks to officers and others.
397.14 POLICY ACKNOWLEDGEMENT
Officers of this department shall certify in writing that they have received, read, and understand this policy initially, upon any amendments, and whenever training on this policy is provided. The POST attestation form, or an equivalent form, may be used to document the compliance and should be retained in the member's training file.
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Alameda Police Department Policy Manual
Vehicle Pursuits
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Published with permission by Alameda Police Department ***DRAFT*** Vehicle Pursuits - 12 397.15 APPLICATION OF VEHICLE PURSUIT POLICY
This policy is expressly written and adopted pursuant to the provisions of Vehicle Code § 17004.7, with additional input from the POST Vehicle Pursuit Guidelines.
EXHIBIT 1
Policy
398
Alameda Police Department
Alameda Police Department Policy Manual
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Published with permission by Alameda Police Department ***DRAFT*** ADA Compliance - 1 ADA Compliance
398.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for equal access to Alameda Police Department services, programs, and activities for persons with disabilities, in accordance with Title II of the Americans with Disabilities Act (ADA).
This policy also includes guidelines to provide effective communication with persons with disabilities. See the Service Animals Policy for guidance on protecting the rights of individuals who use service animals in accordance with the ADA.
398.1.1 DEFINITIONS
Definitions related to this policy include (28 CFR 35.104):
ADA coordinator
- The member designated by the Chief of Police to coordinate the department's efforts to comply with the ADA (28 CFR 35.107).
Assistive devices, auxiliary aids, and services
- Tools used by persons with disabilities to
facilitate their participation in services, programs, and activities offered by the Alameda Police Department and to facilitate effective communication. They include but are not limited to the use of gestures or visual aids to supplement oral communication; a notepad and pen or pencil to exchange written notes; a computer or typewriter; an assistive listening system or device to amplify sound; a teletypewriter (TTY) or videophones (video relay service or VRS); taped text; a qualified reader; or a qualified interpreter.
Disability - A physical or mental impairment that substantially limits a major life activity including hearing, seeing, or speaking, regardless of whether the person uses assistive devices, auxiliary aids, and services. Individuals who wear ordinary eyeglasses or contact lenses are not considered to have a disability (42 USC § 12102; 28 CFR 35.108).
Facility - All aspects of department buildings, structures, sites, complexes, equipment, rolling stock or other conveyances, roads, walkways, parking areas, and other real or personal property (28 CFR 35.108).
Modification
- Any change, adjustment, alteration, adaptation, or accommodation that renders a department service, program, or activity suitable for use, enjoyment, or participation by a person with a disability. This may include alteration of existing buildings and facilities.
A modification includes any change or exception to a policy, practice, or procedure that allows a person with a disability to have equal access to services, programs, and activities. It also includes the provision or use of assistive devices, auxiliary aids, and services.
Qualified interpreter
- A person who is able to interpret effectively, accurately, and impartially, both receptively and expressively, using any necessary specialized vocabulary. Qualified interpreters include oral interpreters, transliterators, sign language interpreters, and intermediary interpreters.
EXHIBIT 1
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Alameda Police Department Policy Manual
ADA Compliance
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Published with permission by Alameda Police Department ***DRAFT*** ADA Compliance - 2 398.2 POLICY
It is the policy of the Alameda Police Department that persons with disabilities, including victims, witnesses, suspects, and arrestees, have equal access to services, programs, and activities of the Alameda Police Department.
The Alameda Police Department will not discriminate against or deny any individual access to services, programs, or activities based upon the presence or suspected presence of disabilities. 398.3 ADA COORDINATOR RESPONSIBILITIES
The responsibilities of the ADA coordinator include but are not limited to (28 CFR 35.130):
(a) Collaborating with the City ADA coordinator regarding the Alameda Police Department's efforts to provide equal access to services, programs, and activities.
1. Maintaining department compliance with accessibility standards for department web content and mobile applications as required by 28 CFR 35 Subpart H (28 CFR 35.200).
(b) Collaborating with the City ADA coordinator to facilitate a process of periodic self- evaluation. The process should include:
1. Inspection of current department facilities to identify access issues.
2. Review of current department services, activities, and programs for access issues.
3. Assessment and update, if necessary, of current compliance measures.
4. Identification of recurring areas of complaint for which new methods of modification should be considered.
5. Review of the department's emergency programs, services, and activities as they apply to persons with disabilities.
6. Recommendation of a schedule to implement needed improvements. (c) Acting as a liaison with local disability advocacy groups or other disability-focused groups regarding access to department services, programs, and activities. (d) Developing procedures that will enable members to access assistive devices, auxiliary aids, and services, and making the procedures available as appropriate.
1. A list of qualified interpreter services with contact and availability information should be maintained and easily accessible to members.
(e) Developing procedures for the review and processing of requests for modifications that will help members provide persons with disabilities access to department services, programs, and activities, as appropriate.
(f) Establishing procedures for the booking process to assist members with managing commonly encountered disabilities such as sight or mobility impairments and intellectual or developmental disabilities.
(g) Providing notice to the public regarding the rights and protections afforded by the ADA.
This may include posters, published notices, handbooks, manuals, and pamphlets EXHIBIT 1
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Alameda Police Department Policy Manual
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Published with permission by Alameda Police Department ***DRAFT*** ADA Compliance - 3 describing department services, programs, and activities and the availability of assistive devices, auxiliary aids, and services, as well as modifications (28 CFR
35.106).
(h) Collaborating with other city departments during the planning process to provide that new construction and any alteration to an existing building or facility are undertaken in compliance with the ADA (28 CFR 35.151).
(i) Developing, implementing, and publishing appropriate procedures to provide for the prompt and equitable resolution of complaints and inquiries regarding discrimination in access to services, programs, and activities. The complaint procedures should include an appeal process (28 CFR 35.107).
(j) Verifying that third parties providing department services, programs, or activities through contract, outsourcing, licensing, or other arrangement have established reasonable policies and procedures to prevent discrimination against and denial of access to persons with disabilities.
(k) Recommending amendments to this policy as needed.
398.4 REQUESTS
The goal of any modification should be to allow a person with a disability to participate in a service, program, or activity the same as a person who does not have a disability.
Upon receiving a request for a modification, members should make reasonable efforts to accommodate the request based on the preference of the person with the disability. Members should not ask about the nature and extent of a person's disability but should limit questions to elicit information necessary to determine the need for a modification and the appropriate type of modification.
If the requested modification or an alternative modification can reasonably be made at the time of the request, the member should make the modification. A member who is unable to accommodate a request or unsure about whether a request should be accommodated should contact a supervisor.
The supervisor should review and approve the request, if practicable and appropriate. Otherwise, the supervisor should document the requesting person's contact information and the modification being requested and forward the request to the ADA coordinator for processing as soon as reasonably practicable.
398.4.1 DENIAL OF A REQUEST
The following should be considered before denying a request for modification:
(a) Requests for modifications should be approved unless complying with the request would result in (28 CFR 35.150):
1. A substantial alteration of the service, program, or activity.
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Published with permission by Alameda Police Department ***DRAFT*** ADA Compliance - 4
2. An undue financial or administrative burden on the Alameda Police Department.
All resources available for use in the funding and operation of the service, program, or activity at issue should be considered in this determination.
3. A threat to or the destruction of the historic significance of a historic property.
4. A direct threat to the health or safety of others (28 CFR 35.139). (b) If any of these circumstances are present, the ADA coordinator should work with department members and the person requesting the modification to determine if an alternative modification is available.
(c) Where new construction or physical modification of an existing building or facility would be unfeasible or unduly burdensome, the ADA coordinator should work with department members to determine whether alternative modifications are available.
Alternative methods that should be considered include (28 CFR 35.150):
1. Reassigning services, programs, or activities to accessible buildings or facilities.
2. Utilizing technology, equipment, rolling stock, or other conveyances.
3. Delivering the services, programs, or activities directly to a person with a disability by way of home visits or meeting the person at an accessible location.
4. Any other means or methods that would make services, programs, or activities readily accessible.
(d) If no alternative modification is appropriate, the ADA coordinator shall issue a written statement explaining why a modification of the service, program, or activity will not be made (28 CFR 35.150).
398.4.2 PERSONAL DEVICES AND ASSISTANCE
Although members should make every effort to comply with requests, the provision of personal devices or assistance (e.g., wheelchairs, eyeglasses, hearing aids, personal assistance in eating or using the restroom) to persons with disabilities is not required (28 CFR 35.135). 398.4.3 SURCHARGES
Surcharges shall not be imposed upon persons with disabilities to cover the costs of providing modifications (28 CFR 35.130(f)).
398.5 COMMUNICATIONS WITH PERSONS WITH DISABILITIES
Members should remain alert to the possibility of communication problems when engaging with persons with disabilities. When a member knows or suspects an individual requires assistance to effectively communicate, the member should identify the individual's choice of assistive devices, auxiliary aids, and services. The individual's preferred communication method should be honored unless another effective method of communication exists under the circumstances (28 CFR
35.160).
Factors to consider when determining whether an alternative method may be effective include:
(a) The methods of communication usually used by the individual.
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Published with permission by Alameda Police Department ***DRAFT*** ADA Compliance - 5 (b) The nature, length, and complexity of the communication involved. (c) The context of the communication.
In emergency situations involving an imminent threat to the safety or welfare of any person, members may use whatever modification reasonably appears effective under the circumstances.
This may include exchanging written notes or using the services of a person who knows sign language but is not a qualified interpreter, even if the person who is deaf or hard of hearing would prefer a qualified sign language interpreter. Once the emergency has ended, the method of communication should be reconsidered. The member should inquire as to the individual's preference and give primary consideration to that preference. 398.5.1 TYPES OF ASSISTANCE AVAILABLE
Alameda Police Department members shall not refuse an available type of assistive device, auxiliary aid, or service to a person with a disability who is requesting assistance. The Alameda Police Department will not require persons with disabilities to furnish their own assistive device, auxiliary aid, or service as a condition for receiving access to department services, programs, and activities. The Alameda Police Department will make every reasonable effort to provide equal access and timely assistance to persons with disabilities through a variety of assistive devices, auxiliary aids, and services (28 CFR 35.160).
The Alameda Police Department will not require that persons with disabilities use department- provided assistive devices, auxiliary aids, and services. Alameda Police Department-provided assistive devices, auxiliary aids, and services may include but are not limited to the means described in this policy.
398.5.2 AUDIO RECORDINGS AND ENLARGED PRINT
The Alameda Police Department may develop audio recordings to assist people who are blind or have a visual impairment. If such a recording is not available, members may read aloud from the appropriate form or provide forms with enlarged print.
398.5.3 QUALIFIED INTERPRETERS
A qualified interpreter may be needed in lengthy or complex transactions (e.g., interviewing a victim, witness, suspect, or arrestee) with individuals who normally rely on sign language or speechreading (i.e., lip-reading) to understand what others are saying. The qualified interpreter should not be a person with an interest in the matter. A person providing interpretation services may be required to establish the accuracy and trustworthiness of the interpretation in a legal proceeding.
Qualified interpreters should be:
(a) Available within a reasonable amount of time.
(b) Experienced in providing interpretation services related to law enforcement matters in the person's primary language.
(c) Familiar with the use of text- and video-based communications products and systems.
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Published with permission by Alameda Police Department ***DRAFT*** ADA Compliance - 6 (d) Certified in either American Sign Language (ASL) or Signing Exact English (SEE). (e) Able to understand and adhere to the interpreter role without deviating into other roles, such as counselor or legal adviser.
(f) Knowledgeable of the ethical issues involved when providing interpreter services.
Members should use department-approved procedures to request a qualified interpreter at the earliest reasonable opportunity or when it is reasonably apparent that an interpreter is needed.
The use of a video remote interpreting service should be considered, where appropriate, if a live interpreter is not available. Persons with disabilities shall not be required to provide an interpreter (28 CFR 35.160).
398.5.4 TELECOMMUNICATION SERVICES
In situations where an individual without a disability would have access to a telephone (e.g., during booking or attorney contacts), members must also provide those with communication-related disabilities the opportunity to place calls using an available TTY, TDD, or other voice, text, or video- based communications product or system. Members shall provide additional time, as needed, for effective communication due to the slower nature of assisted communications.
The Alameda Police Department will accept all TDD and computer modem calls placed by individuals with communications-related disabilities and received via a telecommunications relay service (28 CFR 35.162).
398.5.5 COMMUNITY VOLUNTEERS
Where qualified interpreters are unavailable to assist members, department-approved community volunteers who have demonstrated competence in communication services, such as ASL or SEE, may be called upon to provide interpreter services when appropriate. However, department members must carefully consider the nature of the interaction and the relationship between the individual with the disability and the volunteer to be reasonably satisfied that the volunteer can provide neutral and unbiased assistance.
398.5.6 FAMILY AND FRIENDS
While family or friends may offer to assist with interpretation, members should carefully consider the circumstances before relying on such individuals. The nature of the interaction and relationship between the individual with the disability and the person offering services must be carefully considered to determine whether the family member or friend can provide neutral and unbiased assistance.
Except in an emergency involving an imminent threat to the safety or welfare of any person and no qualified interpreter is reasonably available, members shall not use a minor child as an interpreter (28 CFR 35.160).
398.5.7 FIELD ENFORCEMENT CONSIDERATIONS
Due to the unpredictable and varied nature of field enforcement, the Alameda Police Department recognizes that it is impracticable to provide immediate access to a comprehensive supply of EXHIBIT 1
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Published with permission by Alameda Police Department ***DRAFT*** ADA Compliance - 7 assistive devices, auxiliary aids, and services to every member of this department. Members involved in interactions with persons with disabilities that occur in the field should assess each situation to determine if communication assistance is necessary. The length, complexity, and importance of the communication, as well as the individual's preferred method of communication, should be considered when determining what, if any, resources should be used and whether a qualified interpreter or other service is needed.
398.5.8 WITNESS OR VICTIM INTERVIEWS
Members who interview a witness or victim who demonstrates or states they are deaf or have a hearing loss shall make a good faith effort to secure the services of an interpreter without any unnecessary delay, unless the individual affirmatively indicates they do not need or cannot use an interpreter (Evidence Code § 754).
398.6 CUSTODIAL INTERROGATIONS
In an effort to ensure that the rights of individuals with disabilities are protected during a custodial interrogation, this department will provide reasonable modifications before beginning an interrogation, unless exigent circumstances exist or the individual has made a clear indication that the individual understands the process and desires to proceed without receiving a modification.
Miranda warnings should be provided to a suspect via the individual's preferred method of communication.
Interrogations should be recorded whenever reasonably practicable. See guidance on recording custodial interrogations in the Investigation and Prosecution Policy. 398.7 ARREST
If an individual with a communication-related disability is arrested, the arresting officer shall use department-approved procedures to provide a qualified interpreter as soon as reasonably practicable, unless the individual indicates a preference for a different assistive device, auxiliary aid, or service, or the officer reasonably determines another effective method of communication exists under the circumstances.
Individuals who are arrested and are assisted by service animals should be permitted to make arrangements for the care of such animals prior to transport. 398.8 WEBSITE ACCESS
The ADA coordinator should work with the appropriate parties to develop online content that is readily accessible to persons with disabilities. Alameda Police Department web content should be developed in conformance with the most current guidelines issued by the U.S. Department of Justice and federal regulations (28 CFR 35 Subpart H; 28 CFR 35.200).
Alameda Police Department website content should also be made available to persons with disabilities in an alternative format upon request, if reasonably practicable.
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Published with permission by Alameda Police Department ***DRAFT*** ADA Compliance - 8 398.9 DOCUMENTATION
Whenever any modification has been provided, the member involved should document:
(a) The type of modification, assistive device, auxiliary aid, or service provided. (b) Whether the individual elected to use an assistive device, auxiliary aid, or service provided by the Alameda Police Department or another identified source, as applicable.
(c) Whether the individual's express preference for the modification was not honored and the reason why an alternative method was used.
The documentation and any written communications exchanged should be maintained consistent with the Records Maintenance and Release Policy.
All written communications exchanged in a criminal case shall be attached to the member's report or placed into evidence.
398.10 COMPLAINTS
A member who receives a complaint or becomes aware of potential disability discrimination, an ADA violation, or a person's inability to access the department's programs, services, or activities should document the complaint and promptly refer the matter to the ADA coordinator (28 CFR 35.107). The Alameda Police Department shall assist persons with disabilities who require assistance to file a complaint regarding members of this department. The Alameda Police Department may provide a qualified interpreter or forms in enlarged print, as appropriate. 398.11 TRAINING
Members should receive periodic training on ADA compliance, to include:
(a) Awareness and understanding of this policy, related procedures, forms, and available resources.
(b) Procedures for handling requests for modifications. (c) Accessing assistive devices, auxiliary aids, and services needed to accommodate requests for modifications.
(d) General requirements of the ADA, including modifying policies and practices, communicating with individuals with disabilities, and identifying alternate ways to provide access to programs, services, and activities as appropriate to the member's job duties.
Management staff, even if they do not interact regularly with individuals with disabilities, should receive training as appropriate to understand and reinforce this policy.
The Training Sergeant should maintain records of all training provided and retain a copy in each member's training file in accordance with the established records retention schedule.
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Published with permission by Alameda Police Department ***DRAFT*** ADA Compliance - 9 398.11.1 CALL-TAKER TRAINING
Emergency call-takers shall be trained in the use of department assistive devices, auxiliary aids, and services for communicating with individuals with communication-related disabilities. Such training and information should include:
(a) The requirements of the ADA and Section 504 of the Rehabilitation Act for telephone emergency service providers.
(b) ASL syntax and accepted abbreviations.
(c) Practical instruction on identifying and processing calls using TTY, TDD, or other voice, text, and video-based communications products and systems. (d) Hands-on experience in using TTY, TDD, or other voice, text, and video-based communications products and systems.
Training should be provided for all the Communications Center members who may have contact with individuals from the public who have communication-related disabilities. Refresher training should be provided as appropriate.
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Policy
448
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Published with permission by Alameda Police Department ***DRAFT*** Mobile Data - 1 Mobile Data System Terminal Use
448.1 PURPOSE AND SCOPE
The The purpose of this policy is to establish guidelines for the proper access, use, and application of the Mobile Mobile Data Terminal (MDT MDT) system in order to ensure appropriate access to confidential records from local, state, and national law enforcement databases, and to ensure effective electronic communications between department members and the the Communications Center. See the CJIS Access, Maintenance, and Security Policy for additional guidance. 448.2 PRIVACY EXPECTATION
Members forfeit any expectation of privacy with regard to messages accessed, transmitted, received or reviewed on any department
department technology system (see the Information
Technology Use Policy for additional guidance).
448.3 POLICY
Alameda Police Department members using the MDT shall comply with all appropriate federal and state rules and regulations and shall use the MDT in a professional manner, in accordance with this policy.
448.4 RESTRICTED ACCESS AND USE
MDT
MDT use is subject to the Information Technology Use and , Protected Information, and CJIS Access, Maintenance, and Security policies.
Members shall not access the MDT MDT system if they have not received prior authorization and the required training. Members shall immediately report unauthorized access or use of the MDT MDT by another member to their supervisors or Watch Watch Commanders.
Use of the MDT MDT system to access law enforcement databases or transmit messages is restricted to official activities, business-related tasks and , or communications that are directly related to the business, administration, or practices of the Alameda Police Department. In the event that a member has questions about sending a particular message or accessing a particular database, the member should seek prior approval from his/her their supervisor.
Sending derogatory, defamatory, obscene, disrespectful, sexually suggestive, harassing , or any other inappropriate messages on the MDT MDT system is prohibited and may result in discipline.
It is a violation of this policy to transmit a message or access a law enforcement database under another member’s
member's name or to use the password of another member to log in to the MDT MDT system unless directed to do so by a supervisor. Members are required to log off the MDT MDT or secure the MDT MDT when it is unattended. This added security measure will minimize the potential for unauthorized access or misuse.
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Published with permission by Alameda Police Department ***DRAFT*** Mobile Data - 2 448.4.1 USE WHILE DRIVING
Use of the MDT by the vehicle operator should be limited to times when the vehicle is stopped.
Information that is required for immediate enforcement, investigative, tactical or safety needs should be transmitted over the radio.
Short transmissions, such as a license plate check, are permitted if it reasonably appears that it can be done safely. In no case shall an operator attempt to send or review lengthy messages while the vehicle is in motion.
448.5 DOCUMENTATION OF ACTIVITY
Except as otherwise directed by the Watch Commander or other department department-
established protocol, all calls for service assigned by a dispatcher should be communicated by voice over the police radio and electronically via the MDT unless security or confidentiality prevents such broadcasting.
MDT and voice transmissions are used to document the member's daily activity. To ensure accuracy:
(a) All contacts or activity shall be documented at the time of the contact. (b) Whenever the activity or contact is initiated by voice, it should be documented by a dispatcher.
(c) Whenever the activity or contact is not initiated by voice, the member shall document it via the MDT.
448.5.1 STATUS CHANGES
All changes in status (e.g., arrival at scene, meal periods, in service) will be transmitted over the police radio.
Members responding to in-progress calls should advise changes in status over the radio to assist other members responding to the same incident. Other changes in status can be made on the MDT when the vehicle is not in motion.
448.5.2 EMERGENCY ACTIVATION
If there is an emergency activation and the member does not respond to a request for confirmation of the need for emergency assistance or confirms the need, available resources will be sent to assist in locating the member. If the location is known, the nearest available officer should respond in accordance with the Officer Response to Calls Policy.
Members should ensure a field supervisor and the Watch Commander are notified of the incident without delay.
Officers not responding to the emergency shall refrain from transmitting on the police radio until a no-further-assistance broadcast is made or if they are also handling an emergency. 448.6 EQUIPMENT CONSIDERATIONS
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Published with permission by Alameda Police Department ***DRAFT*** Mobile Data - 3 448.6.1 MALFUNCTIONING MDT
Whenever possible, members will not use vehicles with malfunctioning MDTs. Whenever members must drive a vehicle in which the MDT is not working, they shall notify the Communications Center. It shall be the responsibility of the dispatcher to document all information that will then be transmitted verbally over the police radio. 448.6.2 BOMB CALLS
When investigating reports of possible bombs, members should not communicate on their MDTs when in the evacuation area of a suspected explosive device. Radio frequency emitted by the MDT could cause some devices to detonate.
EXHIBIT 1
Policy
450
Alameda Police Department
Alameda Police Department Policy Manual
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Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 1 Body-Worn Cameras
450.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the use of a body-worn camera (BWC) by members of this department and for the access, use, and retention of department BWC media.
The provisions of this policy, including notice, documentation, access, and retention, also apply to other portable audio/video recording devices used by members, where applicable.
This policy does not apply to undercover operations, wiretaps, or eavesdropping (concealed listening devices).
450.1.1 DEFINITIONS
Definitions related to this policy include:
Activate - To place a BWC in active mode (also called event mode). In active mode, the BWC records both video and audio.
BWC media
- The video, audio, and images captured by department BWCs and the associated metadata.
BWC media systems - Any software, including web-based programs and mobile applications, used
by the Alameda Police Department to upload/download, store, view, transfer, and otherwise maintain BWC media.
Deactivate - To place a BWC in buffering mode (also called ready or pre-event mode). In buffering mode, the BWC records video (without audio) in short, predetermined intervals that are retained only temporarily. However, when a BWC is activated, the interval recorded immediately prior to activation is then stored as part of the BWC media. Deactivate does not mean powering off the BWC.
Event
- A general term referring to a set of circumstances that may, but does not necessarily, correlate directly to a single public safety incident.
450.2 POLICY
It is the policy of the Alameda Police Department to use BWCs and BWC media for evidence collection and to accurately document events in a way that promotes member safety and department accountability and transparency while also protecting the privacy of members of the public.
A violation of this policy subjects the member to discipline (Penal Code § 832.18) (see the Personnel Complaints Policy).
450.3 RESPONSIBILITIES
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Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 2 450.3.1 BWC COORDINATOR RESPONSIBILITIES
The Chief of Police or the authorized designee should delegate certain responsibilities to a BWC coordinator.
The responsibilities of the coordinator include (Penal Code § 832.18):
(a) Serving as a liaison between the Alameda Police Department and the BWC manufacturer/distributor and any third-party media storage vendor. (b) Developing inventory procedures for issuing and tracking BWC equipment, including properly marking BWCs as property of the Alameda Police Department and recording the date each BWC is placed into or taken out of service. (c) Assisting with troubleshooting and maintenance of BWC equipment and media systems and, when necessary, coordinating the repair or replacement of BWCs.
1. All equipment and system malfunctions and their resolutions should be documented, and maintenance and repair records should be maintained for all BWCs.
(d) Managing BWC media systems so that:
1. Access is limited to the minimum necessary authorized users and user privileges are restricted to those necessary for the member to conduct assigned department duties.
2. Security requirements, such as two-factor authentication and appropriate password parameters, are in place for user credentials. (e) Configuring BWC media systems, or developing manual procedures, so that media is appropriately categorized and retained according to the event type tagged by members.
(f) Retaining audit logs or records of all access, alteration, and deletion of BWC media and media systems, and conducting periodic audits to ensure compliance with applicable laws, regulations, and department policy.
(g) Developing and updating BWC training for members who are assigned a BWC or given access to BWC media systems.
(h) Coordinating with the community relations coordinator to (see the Community Relations Policy):
1. Provide the public with notice of the department's use of BWCs (e.g., posting on the department website or social media pages).
2. Gain insight into community expectations regarding BWC use. (i) Coordinating with the Records Supervisor to (see the Records Division and Records Maintenance and Release policies):
1. Determine and apply proper retention periods to BWC media. Agency legal counsel should be consulted in determining retention periods.
2. Develop procedures for the appropriate release of BWC media.
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Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 3 (j) Coordinating with the Property and Evidence Unit to develop procedures for the transfer, storage, and backup of evidentiary BWC media (see the Property and Evidence Unit Policy).
(k) Establishing a system to prevent tampering with, deleting, or copying recordings, and to ensure chain of custody integrity.
(l) Designating the persons responsible for downloading the recorded data from the BWC.
(m) Completing an annual administrative review of the BWC program and providing it to the Chief of Police for review.
450.3.2 MEMBER RESPONSIBILITIES
Every member issued a BWC is responsible for its proper use, safekeeping, and maintenance (Penal Code § 832.18).
At the beginning of each shift or period of BWC use, the member should inspect their assigned BWC to confirm it is charged and in good working order.
Members should wear their assigned BWC on their outermost garment positioned at or near chest level and as close to the center of their body as practicable. Members are responsible for ensuring there are no obstructions and that the BWC remains in a position suitable for recording.
When a BWC is not in the physical possession of the member to which it is assigned, it should be placed on the charging dock and stored in a secure location.
Members shall report any malfunction or damage to the BWC coordinator or on-duty supervisor as soon as practicable and, if possible, obtain a functioning BWC to use either temporarily while repairs are being made to the member's BWC or as a permanent replacement. 450.4 BWC USE
The following guidelines apply to the use of BWCs:
(a) Only department-issued BWCs should be used. Members are prohibited from using any other BWC without the express consent of the Chief of Police or the authorized designee.
(b) BWCs should only be used by the member or members to whom it was issued unless otherwise authorized by a supervisor.
(c) The use of department-issued BWCs shall be strictly limited to department-related activities (Penal Code § 832.18).
(d) Members shall not use BWCs or BWC media systems for which they have not received prior authorization and appropriate training.
(e) Members shall immediately report unauthorized access or use of BWCs or BWC media systems by another member to their supervisor or the Chief of Police. 450.4.1 PROHIBITIONS
BWCs should not be used to record:
EXHIBIT 1
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Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 4 (a) Routine administrative activities of the Alameda Police Department that do not involve interactions with the public. Care should be taken to avoid incidentally recording confidential documents that the Alameda Police Department has a duty to keep secure (i.e., criminal justice information).
(b) Areas within the department facilities where members have a reasonable expectation of privacy (e.g., locker rooms or dressing areas, breakrooms) unless responding to a call for service or conducting an investigation.
(c) Conversations of other members without their knowledge. (d) When a member is taking an authorized break or otherwise engaged in personal activities.
(e) In a courtroom unless responding to a call for service or emergency situation. (f) Interactions with undercover officers or confidential informants. (g) Strip searches.
BWCs shall not be used for the purpose of embarrassment, harassment, or ridicule of any individual or group.
450.5 ACTIVATION OF BWC
There are many situations where the use of the BWC is appropriate. This policy is not intended to describe every possible situation where use of the equipment may be appropriate.
Public contacts: Officers shall record public contacts, whether in person or through telephonic means, in situations where he/she is operating in an official law enforcement capacity.
Non-public contacts: Officer shall record non-public contacts where there is a likelihood enforcement action may be taken. These situations include, but are not limited to:
- Code 3 driving
- K-9 deployment
- Deployment of a firearm
- Probation/parole searches
- Protective sweeps
- Service of arrest or search warrants
Communication between Law Enforcement Personnel outside the presence of any member of the public need not be recorded; provided, however, the body camera shall be immediately reactivated upon any public contact.
For the purpose of this policy, any member contacting an individual suspected of violating any law or during the course of any official law enforcement-related activity shall be presumed to be engaged in an investigation. This presumption shall not apply to contacts with other members conducted solely for administrative purposes.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Body-Worn Cameras
Copyright Lexipol, LLC 2025/05/01, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 5 Members are not required to activate their BWC during casual or informal contacts with members of the public that are not part of or related to law enforcement functions. However, members should activate their BWC any time a contact with an individual becomes hostile or adversarial.
Unless otherwise authorized by this policy or approved by a supervisor, BWCs should remain activated until the call for service or law enforcement-related function has concluded. A member may cease recording if they are simply waiting for a tow truck or a family member to arrive, or in other similar situations.
At no time is a member expected to jeopardize their safety to activate their BWC. However, the BWC should be activated as soon as reasonably practicable in required situations.
If a member attempts to activate their BWC but the BWC fails to record an event, the member should notify their supervisor as soon as practicable.
450.5.1 NOTICE OF RECORDING
Unless otherwise approved based on unique circumstances, a member should wear the BWC in a manner that is conspicuous and shall answer truthfully if asked whether they are equipped with a BWC or if their BWC is activated.
450.5.2 PRIVACY CONSIDERATIONS
Members should remain sensitive to the dignity of individuals being recorded and should exercise sound discretion with respect to privacy concerns.
When responding to a place where individuals have an expectation of privacy (e.g., private residences, medical or mental health facilities, restrooms) or to a sensitive situation (e.g., individuals partially or fully unclothed), members are permitted to mute or deactivate their BWC if it reasonably appears that the privacy concern outweighs any legitimate department interest in recording the event. Members may also mute or deactivate their BWC:
(a) To protect the privacy of a victim or witness.
(b) When an individual wishes to provide information anonymously. (c) To avoid recording a confidential informant or undercover officer. (d) When discussing case tactics or strategy.
(e) During private conversations with other members or emergency responders.
Members should choose to mute rather than deactivate BWCs when practicable. Deactivation should only be used when muting the BWC will not accomplish the level of privacy necessary for the situation.
Before muting or deactivating their BWC, the member should verbally narrate the reason on the recording. As soon as possible once the privacy concern is no longer an issue, or when circumstances change so that the privacy concern no longer outweighs the department's interest in recording the event (e.g., the individual becomes combative, the conversation ends), the member should unmute or reactivate their BWC and verbally note that recording has resumed.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Body-Worn Cameras
Copyright Lexipol, LLC 2025/05/01, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 6 450.5.3 LIVESTREAMING
Livestreaming enables authorized individuals to remotely view the audio and video captured by a member's BWC in real time. Only supervisors and dispatchers approved by the Chief of Police or the authorized designee shall have access to livestreaming capabilities. Members shall be notified their BWC is being livestreamed when safe to do so.
Livestreaming should only be activated:
(a) For purposes of member safety when the member is not responding to their radio or there is some other indication of distress.
(b) To assist with situational awareness or tactical decisions during a significant incident. (c) When requested by the member.
If livestreaming was activated during an event, the member who authorized the livestreaming will outline in CAD the reason for livestreaming and the names of the members who communicated or participated in the event.
450.5.4 DOCUMENTATION
Members are encouraged to provide narration while using a BWC when it would be useful to provide context or clarification of the events being recorded. However, the use of a BWC is not a replacement for written reports and should not be referred to in a written report in place of detailing the event.
Every report prepared by a member who is issued a BWC should state "BWC available" or "BWC unavailable," as applicable, and should document:
(a) An explanation of why BWC media is unavailable including any malfunction, damage, or battery issue that resulted in the failure of the BWC to capture all or part of the event. (b) Any exigency or other circumstances that prevented the member from immediately activating the recording at the beginning of the event. (c) Any period of the event in which the member deactivated or muted their BWC and the reason for such action.
450.5.5 CESSATION OF RECORDING
Once activated, the portable recorder should remain on continuously until the member's direct participation in the incident is complete or the situation no longer fits the criteria for activation.
Recording may be stopped during significant periods of inactivity such as report writing or other breaks from direct participation in the incident.
Officers may cease recording when encountering or interviewing a victim who is in a vulnerable position or who asks not to be video recorded.
Officers may cease recording when interviewing a subject who does not want to be video-recorded and the officer feels obtaining the information or statements exceeds the importance of video evidence.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Body-Worn Cameras
Copyright Lexipol, LLC 2025/05/01, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 7 In all cases above, the officer shall verbally express the intent and reason to stop recording prior to turning off the equipment, and should verbally express it has resumed if later reactivated.Officers should consider whether activating another type of recording device, such as audio recording would be appropriate for memorializing the interaction.
Members shall cease audio recording whenever necessary to ensure conversations are not recorded between a person in custody and the person's attorney, religious advisor, or physician, unless there is explicit consent from all parties to the conversation (Penal Code § 636). 450.6 DOWNLOADING BWC MEDIA
Unless otherwise authorized by a supervisor, all media from a member's BWC should be properly downloaded and tagged before the end of their shift. BWC media related to a serious or high-profile event (e.g., search for a missing child, active shooter situation) should be downloaded and tagged as soon as practicable upon returning to the Alameda Police Department (Penal Code § 832.18).
Following an officer involved shooting or death or other event deemed necessary, a supervisor should take possession of the BWC for each member present and download and tag the BWC media if the storage system does not have automatic downloading capacity (Penal Code § 832.18).
450.6.1 TAGGING BWC MEDIA
Any time a member records any portion of a contact, the system will automatically retain the video for three years and will automatically categorize it as "General." If, at the time of the making the recording, the member reasonably understands they are conducting an investigation involving a homicide, felony sex crime, or a misconduct allegation, the member shall re-categorize the video into the appropriate category to ensure the recording is retained beyond the default three-year retention period. When applicable, the user shall also record the related case or incident number and transfer the file in accordance with the current procedures for storing digital files. The member shall also document the existence of the recording in the related case report. Transfers shall occur at the end of the member's shift, or as otherwise directed by a supervisor.
Members shall use the categorization and notation functions of Evidence.com to make notes, which minimally include case or incident number when applicable. Notes such as case numbers, incident numbers suspect names, and citation numbers will facilitate flagging videos for review and discovery.
Any time a member reasonably believes a recorded contact may be beneficial in a non-criminal matter (e.g., a hostile contact or complaint); the member shall promptly notify a supervisor of the existence of the recording.
Supervisors, managers, or system administrators may re-categorize recordings as they deem necessary.
BWC media depicting sensitive circumstances or events should be tagged as restricted. BWC media should be flagged for supervisor review when it pertains to a significant event such as:
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Body-Worn Cameras
Copyright Lexipol, LLC 2025/05/01, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 8 (a) An incident that is the basis of a formal or informal complaint or is likely to result in a complaint.
(b) When a member has sustained a serious injury or a line-of-duty death has occurred. (c) When a firearm discharge or use of force incident has occurred. (d) An event that has attracted or is likely to attract significant media attention.
Supervisors should conduct audits at regular intervals to confirm BWC media is being properly downloaded and tagged by their subordinates.
450.7 BWC MEDIA
All BWC media is the sole property of the Alameda Police Department (Penal Code § 832.18).
Members shall have no expectation of privacy or ownership interest in the content of BWC media.
All BWC media shall be stored and transferred in a manner that is physically and digitally secure with appropriate safeguards to prevent unauthorized modification, use, release, or transfer.
Contracts with any third-party vendors for the storage of BWC media should include provisions specifying that all BWC media remains the property of the Alameda Police Department and shall not be used by the vendor for any purpose without explicit approval of the Chief of Police or the authorized designee (Penal Code § 832.18).
Members shall not alter, copy, delete, release, or permit access to BWC media other than as permitted in this policy without the express consent of the Chief of Police or the authorized designee (Penal Code § 832.18).
BWC media systems should not be accessed using personal devices unless authorized by the Chief of Police or the authorized designee.
450.7.1 ACCESS AND USE OF BWC MEDIA
BWC media systems shall only be accessed by authorized members using the member's own login credentials and in accordance with the Information Technology Use Policy.
BWC media shall only be accessed and viewed for legitimate department-related purposes in accordance with the following guidelines:
(a) BWC media tagged as restricted should only be accessible by those designated by the Chief of Police or the authorized designee.
(b) Members may review their own BWC media or any BWC where they appear in, either visually or audibly, for department-related purposes. Members should document in their report if they reviewed BWC media before completing the report. (c) Investigators may review BWC media pertaining to their assigned cases. (d) A member testifying regarding a department-related event may review the pertinent BWC media before testifying.
(e) Supervisors are permitted to access and view BWC media of their subordinates.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Body-Worn Cameras
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Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 9
1. Supervisors should review BWC media that is tagged as a significant event or that the supervisor is aware pertains to a significant event.
2. Supervisors should conduct documented reviews of their subordinate's BWC media at least annually to evaluate the member's performance, verify compliance with department procedures, and determine the need for additional training. The review should include a variety of event types when possible.
Supervisors should review BWC media with the recording member when it would be beneficial to provide guidance or to conduct one-on-one informal training for the member.
3. Supervisors should conduct periodic reviews of a sample of each subordinate's BWC media to evaluate BWC use and ensure compliance with this policy. (f) The Training Sergeant is permitted to access and view BWC media for training purposes.
1. The Training Sergeant should conduct a quarterly review of a random sampling of BWC media to evaluate department performance and effectiveness and to identify specific areas where additional training or changes to protocols would be beneficial. Training Committee members may review BWC media as part of their review to identify training needs.
2. The Training Sergeant may use BWC media for training purposes with the approval of the Chief of Police or the authorized designee. The Training Sergeant should use caution to avoid embarrassing or singling out a member and, to the extent practicable, should seek consent from the members appearing in the BWC media before its use for training. When practicable, sensitive issues depicted in BWC media should be redacted before being used for training. (g) The Records Supervisor may access BWC media when necessary to conduct department-related duties.
(h) The BWC coordinator may access BWC media and the BWC media system as needed to ensure the system is functioning properly, provide troubleshooting assistance, conduct audits, and fulfill other responsibilities related to their role. 450.7.2 PUBLIC ACCESS
Unless disclosure is required by law or a court order, BWC media should not be released to the public if it unreasonably violates a person's privacy or sense of dignity or depicts the interior of:
(a) A private residence.
(b) A facility that offers health care, mental health or substance abuse treatment, or social services.
(c) A school building.
(d) Any other building in which public access is restricted or which implicates heightened security concerns.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Body-Worn Cameras
Copyright Lexipol, LLC 2025/05/01, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 10 Requests for the release of BWC media shall be processed in accordance with the Records Maintenance and Release Policy. The Records Supervisor should review BWC media before public release.
450.7.3 REQUEST FOR DELETION OF ACCIDENTAL RECORDING
In the event of an accidental activation of the recorder where the recording is of no investigative or evidentiary value, the recording employee may request that the recorded file be deleted by submitting an email request with sufficient information to locate the recorded file to the Bureau of Professional Standards Commander who shall review the file, approve or deny the request, and forward to the System Administrator for action. All requests and final decisions shall be kept on file with the Bureau of Professional Standards Commander. 450.8 RETENTION OF BWC MEDIA
Non-evidentiary BWC media should be retained for a minimum of 60 days, after which it may be erased, destroyed, or recycled. Non-evidentiary media may be kept for more than 60 days for availability in case of a civilian complaint and to preserve transparency (Penal Code § 832.18).
It is the responsibility of the member making the recording to ensure recordings are appropriately categorized based upon the circumstances of the incident. Files should be securely stored in accordance with state records retention laws. All recordings shall be retained for a period consistent with the requirements of the organization's records retention schedule.
The following will be assigned the associated retention schedule:
- Homicide and felony sex crimes: permanent
- Inspectional Services: 9 years
- General: 3 years
Unless circumstances justify continued retention, BWC media should be permanently deleted upon the expiration of the retention period in a way that it cannot be retrieved. BWC media shall not otherwise be deleted by any person without the authorization of the Chief of Police or the authorized designee.
Records or logs of access and deletion of recordings should be retained permanently (Penal Code § 832.18).
450.8.1 EVIDENTIARY BWC MEDIA
BWC media relevant to a criminal prosecution should be exported from the BWC media system and securely transferred to digital evidence storage according to established department procedures. Evidentiary BWC media is subject to the same laws, policies, and procedures as all other evidence, including chain of custody, accessibility, and retention periods (see the Property and Evidence Unit Policy).
Evidentiary BWC media should be retained for a minimum of two years under the following circumstances (Penal Code § 832.18):
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Body-Worn Cameras
Copyright Lexipol, LLC 2025/05/01, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Body-Worn Cameras - 11 (a) The recording is of an incident involving the use of force by an officer or an officer- involved shooting.
(b) The recording is of an incident that leads to the detention or arrest of an individual. (c) The recording is relevant to a formal or informal complaint against an officer or the Alameda Police Department.
Recordings containing evidence that may be relevant to a criminal prosecution should be retained for any additional period required by law for other evidence relevant to a criminal prosecution (Penal Code § 832.18).
450.9 TRAINING
The BWC coordinator should ensure that each member issued a BWC receives initial training before use, and periodic refresher training thereafter. Training should include:
(a) Proper use of the BWC device and accessories.
(b) When BWC activation is required, permitted, and prohibited. (c) How to respond to an individual's request to stop recording. (d) Proper use of the BWC media systems, including downloading and tagging procedures.
(e) Security procedures for BWC media, including appropriate access and use.
Members who are not issued a BWC but who have access to BWC media systems shall receive training on the BWC media system, including appropriate access, use, and security procedures.
EXHIBIT 1
Policy
806
Alameda Police Department
Alameda Police Department Policy Manual
Copyright Lexipol, LLC 2025/04/24, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Records Division - 1 Records Division
806.1 PURPOSE AND SCOPE
This policy establishes the guidelines for the operational functions of the Alameda Police Department Records Division. The policy addresses department file access and internal requests for case reports.
806.2 POLICY
It is the policy of the Alameda Police Department to maintain department records securely, professionally, and efficiently.
806.3 RESPONSIBILITIES
806.3.1 RECORDS SUPERVISOR
The Chief of Police shall appoint and delegate certain responsibilities to a Records Supervisor.
The Records Supervisor shall be directly responsible to the Administration Bureau Commander or the authorized designee.
The responsibilities of the Records Supervisor include but are not limited to:
(a) Overseeing the efficient and effective operation of the Records Division. (b) Scheduling and maintaining Records Division time records. (c) Supervising, training, and evaluating Records Division staff. (d) Maintaining and updating a Records Division procedure manual. (e) Ensuring compliance with established policies and procedures. (f) Supervising the access, use, and release of protected information (see the Protected Information Policy).
(g) Establishing security and access protocols for case reports designated as sensitive, where additional restrictions to access have been implemented. Sensitive reports may include but are not limited to:
1. Homicides.
2. Cases involving department members or public officials.
3. Any case where restricted access is prudent.
806.3.2 RECORDS DIVISION
The responsibilities of the Records Division include but are not limited to:
(a) Maintaining a records management system for case reports.
1. The records management system should include a process for numbering, identifying, tracking, and retrieving case reports.
(b) Entering case report information into the records management system.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Records Division
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1. Modification of case reports shall only be made when authorized by a supervisor. (c) Providing members of the Alameda Police Department with access to case reports when needed for investigation or court proceedings.
(d) Maintaining compliance with federal, state, and local regulations regarding reporting requirements of crime statistics. This includes reporting statistical data to the California Department of Justice (DOJ) for:
1. All officer-involved shootings and incidents involving use of force resulting in serious bodily injury (Government Code § 12525.2).
2. Suspected hate crimes (Penal Code § 13023).
3. Complaints of racial bias against officers (Penal Code § 13012; Penal Code § 13020).
4. Civilian complaints made against officers (Penal Code § 832.5; Penal Code § 13012).
5. Stop data required by Government Code § 12525.5 and 11 CCR 999.226. (a) The reported information must not contain personally identifiable information of the person stopped or other information exempt from disclosure pursuant to Government Code § 12525.5 (11 CCR 999.228).
6. Anti-reproductive rights crime information required by Penal Code § 13777. (e) Maintaining compliance with federal, state, and local regulations regarding criminal history reports and auditing.
(f) Identifying missing case reports and notifying the responsible member's supervisor. (g) Establishing a process for collecting and submitting data to appropriate federal data collection authorities (e.g., FBI National Use-of-Force Data Collection), as applicable, for the following types of occurrences:
1. Officer suicides
2. Officer misconduct
3. Uses of force
4. Officer deaths or assaults
5. Crime incidents
6. Deaths in custody
(h) Updating the Automated Firearms System to reflect any firearms relinquished to the Alameda Police Department and the subsequent disposition to the California DOJ pursuant to Penal Code § 34010 (Penal Code § 29810).
(i) Entering into the Automated Firearms System information about each firearm that has been reported stolen, lost, found, recovered, held for safekeeping, surrendered in relation to a private party firearms transaction or registration, relinquished pursuant to a court order, or under observation, within seven calendar days of the precipitating event (Penal Code § 11108.2).
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Records Division
Copyright Lexipol, LLC 2025/04/24, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Records Division - 3 (j) Entering into the California DOJ automated property system descriptions of serialized property, or non-serialized property that has been uniquely inscribed, which has been reported stolen, lost, found, recovered, held for safekeeping, or under observation (Penal Code § 11108).
(k) Maintaining compliance with quarterly California DOJ reporting requirements regarding the department's efforts to verify an individual listed in the Armed and Prohibited Persons System (APPS) is no longer in possession of a firearm (Penal Code § 29813).
(l) Maintaining compliance with the state and California DOJ reporting requirements regarding the number of transfers of individuals to immigration authorities and offenses that allowed for the transfers (Government Code § 7284.6(c)(2)). (m) Transmitting data to the Joint Regional Information Exchange System on any suspected multi-mission extremist crimes.
806.3.3 RECORDS DIVISION PROCEDURE MANUAL
The Records Supervisor should establish procedures that address:
(a) Identifying by name persons in reports.
(b) Classifying reports by type of incident or crime.
(c) Tracking reports through the approval process.
(d) Assigning alpha-numerical records to all arrest records. (e) Managing a warrant and wanted persons file.
806.4 DETERMINATION OF FACTUAL INNOCENCE
In any case where a person has been arrested by officers of the Alameda Police Department and no accusatory pleading has been filed, the person arrested may petition the Alameda Police Department to destroy the related arrest records. Petitions should be forwarded to the Administration Supervisor. The Administration Supervisor should promptly contact the prosecuting attorney and request a written opinion as to whether the petitioner is factually innocent of the charges (Penal Code § 851.8). Factual innocence means the accused person did not commit the crime.
Upon receipt of a written opinion from the prosecuting attorney affirming factual innocence, the Administration Supervisor should forward the petition to the Investigations Supervisor and the City Attorney for review. After such review and consultation with the City Attorney, the Investigations Supervisor and the Administration Supervisor shall decide whether a finding of factual innocence is appropriate.
Upon determination that a finding of factual innocence is appropriate, the Administration Supervisor shall ensure that the arrest record and petition are sealed for later destruction and the required notifications are made to the California DOJ and other law enforcement agencies (Penal Code § 851.8).
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Records Division
Copyright Lexipol, LLC 2025/04/24, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Records Division - 4 The Administration Supervisor should respond to a petition with the Alameda Police Department’s decision within 45 days of receipt. Responses should include only the decision of the Alameda Police Department, not an explanation of the analysis leading to the decision. 806.5 ARREST WITHOUT FILING OF ACCUSATORY PLEADING
The Field Services Bureau Commander should ensure a process is in place for when an individual is arrested and released and no accusatory pleading is filed so that the following occurs (Penal Code § 849.5; Penal Code § 851.6):
(a) The individual is issued a certificate describing the action as a detention upon request. (b) All references to an arrest are deleted from the arrest records of the Alameda Police Department and the record reflects only a detention.
(c) The California DOJ is notified.
806.6 FILE ACCESS AND SECURITY
The security of files in the Records Division must be a high priority and shall be maintained as mandated by state or federal law. All case reports including but not limited to initial, supplemental, follow-up, evidence, and any other reports related to a police department case, including field interview (FI) cards, criminal history records, and publicly accessible logs, shall be maintained in a secure area within the Records Division, accessible only by authorized members of the Records Division. Access to case reports or files when Records Division staff is not available may be obtained through the Watch Commander.
The Records Division will also maintain a secure file for case reports deemed by the Chief of Police as sensitive or otherwise requiring extraordinary access restrictions. 806.7 ORIGINAL CASE REPORTS
Generally, original case reports shall not be removed from the Records Division. Should an original case report be needed for any reason, the requesting department member shall first obtain authorization from the Records Supervisor. All original case reports removed from the Records Division shall be recorded on a designated report check-out log, which shall be the only authorized manner by which an original case report may be removed from the Records Division.
All original case reports to be removed from the Records Division shall be photocopied and the photocopy retained in the file location of the original case report until the original is returned to the Records Division. The photocopied report shall be shredded upon return of the original report to the file.
806.8 CONFIDENTIALITY
Records Division staff has access to information that may be confidential or sensitive in nature.
Records Division staff shall not access, view, or distribute, or allow anyone else to access, view, or distribute any record, file, or report, whether in hard copy or electronic file format, or any other confidential, protected, or sensitive information except in accordance with the Records EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Records Division
Copyright Lexipol, LLC 2025/04/24, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Records Division - 5 Maintenance and Release and Protected Information policies and the Records Division procedure manual.
EXHIBIT 1
Policy
812
Alameda Police Department
Alameda Police Department Policy Manual
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Protected Information - 1 Protected Information
812.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the access, transmission, release and security of protected information by members of the Alameda Police Department. This policy addresses the protected information that is used in the day-to-day operation of the Alameda Police Department and not the public records information covered in the Records Maintenance and Release Policy.
812.1.1 DEFINITIONS
Definitions related to this policy include:
Protected information
- Any information or data that is collected, stored or accessed by members of the Alameda Police Department and is subject to any access or release restrictions imposed by law, regulation, order or use agreement. This includes all information contained in federal, state or local law enforcement databases that is not accessible to the public. 812.2 POLICY
Members of the Alameda Police Department will adhere to all applicable laws, orders, regulations, use agreements and training related to the access, use, dissemination and release of protected information.
812.3 RESPONSIBILITIES
The Chief of Police shall select a member of the Alameda Police Department to coordinate the use of protected information.
The responsibilities of this position include
, but are not limited to:
(a) Ensuring member compliance with this policy and with requirements applicable to protected information, including requirements for the National Crime Information Center (NCIC) system, National Law Enforcement Telecommunications System (NLETS), Department of Motor Vehicle
Vehicles (DMV) records, and California Law
Enforcement Telecommunications System (CLETS).
(b) Developing, disseminating, and maintaining procedures that adopt or comply with the U.S. Department of Justice’s Justice's current Criminal Justice Information Services (CJIS) Security Policy. See the Alameda Police Department CJIS Access, Maintenance, and Security Policy for additional guidance. (c) Developing, disseminating , and maintaining any other procedures necessary to comply with any other requirements for the access, use, dissemination, release , and security of protected information.
(d) Developing procedures to ensure training and certification requirements are met. (e) Resolving specific questions that arise regarding authorized recipients of protected information.
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Protected Information
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Protected Information - 2 (f) Ensuring security practices and procedures are in place to comply with requirements applicable to protected information.
812.4 ACCESS TO PROTECTED INFORMATION
Protected information shall not be accessed in violation of any law, order, regulation, user agreement, Alameda Police Department policy, or training. Only those members who have completed applicable training and met any applicable requirements, such as a background check, may access protected information, and only when the member has a legitimate work-related reason for such access.
Unauthorized access, including access for other than a legitimate work-related purpose, is prohibited and may subject a member to administrative action pursuant to the Personnel Complaints Policy and/or criminal prosecution. See the CJIS Access, Maintenance, and Security Policy for additional guidance.
812.4.1 PENALTIES FOR MISUSE OF RECORDS
It is a misdemeanor to furnish, buy, receive or possess Department of Justice criminal history information without authorization by law (Penal Code § 11143).
Authorized persons or agencies violating state regulations regarding the security of Criminal Offender Record Information (CORI) maintained by the California Department of Justice may lose direct access to CORI (11 CCR 702).
812.5 RELEASE OR DISSEMINATION OF PROTECTED INFORMATION Protected information may be released only to authorized recipients who have both a right to know and a need to know.
A member who is asked to release protected information that should not be released should refer the requesting person to a supervisor or to the Records Supervisor for information regarding a formal request.
Unless otherwise ordered or when an investigation would be jeopardized, protected information maintained by the Alameda Police Department may generally be shared with authorized persons from other law enforcement agencies who are assisting in the investigation or conducting a related investigation. Any such information should be released through the Records Division to ensure proper documentation of the release (see the Records Maintenance and Release Policy). 812.5.1 REVIEW OF CRIMINAL OFFENDER RECORD
Individuals requesting to review their own California criminal history information shall be referred to the Department of Justice (Penal Code § 11121).
Individuals shall be allowed to review their arrest or conviction record on file with the Alameda Police Department after complying with all legal requirements regarding authority and procedures in Penal Code § 11120 through Penal Code § 11127 (Penal Code § 13321).
EXHIBIT 1
Alameda Police Department
Alameda Police Department Policy Manual
Protected Information
Copyright Lexipol, LLC 2025/04/22, All Rights Reserved.
Published with permission by Alameda Police Department ***DRAFT*** Protected Information - 3 812.5.2 TRANSMISSION GUIDELINES
Protected information, such as restricted Criminal Justice Information (CJI), which includes Criminal History Record Information (CHRI), should not be transmitted via unencrypted radio.
When circumstances reasonably indicate that the immediate safety of officers, other department members, or the public is at risk, only summary information may be transmitted.
In cases where the transmission of protected information, such as Personally Identifiable Information, is necessary to accomplish a legitimate law enforcement purpose, and utilization of an encrypted radio channel is infeasible, a MDT or department-issued cellular telephone should be utilized when practicable. If neither are available, unencrypted radio transmissions shall be subject to the following:
• Elements of protected information should be broken up into multiple transmissions, to minimally separate an individual’s combined last name and any identifying number associated with the individual, from either first name or first initial. • Additional information regarding the individual, including date of birth, home address, or physical descriptors, should be relayed in separate transmissions.
Nothing in this policy is intended to prohibit broadcasting warrant information. 812.6 SECURITY OF PROTECTED INFORMATION
The Chief of Police will select a member of the Alameda Alameda Police Department Department
to oversee the security of protected information.
The responsibilities of this position include , but are not limited to (see the CJIS Access, Maintenance, and Security Policy for additional guidance):
(a) Developing and maintaining security practices, procedures, and training. (b) Ensuring federal and state compliance with the CJIS Security Policy and the requirements of any state or local criminal history records systems. (c) Establishing procedures to provide for the preparation, prevention, detection, analysis, and containment of security incidents, including computer attacks. (d) Tracking, documenting, and reporting all breach of security incidents to the Chief of Police and appropriate authorities.
812.6.1 MEMBER RESPONSIBILITIES
Members accessing or receiving protected information shall ensure the information is not accessed or received by persons who are not authorized to access or receive it. This includes leaving protected information, such as documents or computer databases, accessible to others when it is reasonably foreseeable that unauthorized access may occur (e.g., on an unattended table or desk; in or on an unattended vehicle; in an unlocked desk drawer or file cabinet; on an unattended computer terminal).
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Published with permission by Alameda Police Department ***DRAFT*** Protected Information - 4 812.7 TRAINING
All members authorized to access or release protected information shall complete a training program that complies with any protected information system requirements and identifies authorized access and use of protected information, as well as its proper handling and dissemination.
812.8 CALIFORNIA RELIGIOUS FREEDOM ACT
Members shall not release personal information from any agency database for the purpose of investigation or enforcement of any program compiling data on individuals based on religious belief, practice, affiliation, national origin or ethnicity (Government Code § 8310.3).
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Policy
823
Alameda Police Department
Alameda Police Department Policy Manual
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Published with permission by Alameda Police Department ***DRAFT*** CJIS Access, Maintenance, and Security - 1 CJIS Access, Maintenance, and Security
823.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the use, maintenance, and security of department systems that access Criminal Justice Information. 823.1.1 DEFINITIONS
Definitions related to this policy include:
Criminal Justice Information (CJI) - Data provided by FBI Criminal Justice Information Services (CJIS) that is necessary for law enforcement agencies to perform their mission and enforce the laws (e.g., biometric, identity history, person, organization, case/incident history data).
Security incident - Any incident that compromises the security of CJI or systems that access CJI.
Examples include but are not limited to unauthorized use of legitimate code or credentials within department systems, email communications that contain malicious code, data breaches, signaling to external systems, and unauthorized exporting of information. 823.2 POLICY
It is the policy of the Alameda Police Department to maintain the security, confidentiality, and integrity of its information systems that access CJI by collaborating with appropriate state and federal agencies to implement the applicable established protocols. 823.3 CJIS COORDINATOR
The Chief of Police shall appoint a CJIS coordinator, who shall be responsible for the Alameda Police Department's adherence to FBI CJIS Security Policy requirements.
The CJIS coordinator shall establish procedures necessary to govern the department's use, maintenance, and security of systems that access CJI as described in this policy. 823.3.1 CJIS COORDINATOR RESPONSIBILITIES
The responsibilities of the CJIS coordinator include but are not limited to:
(a) Coordinating with others, such as the information technology or legal departments, as appropriate, to maintain department compliance with FBI CJIS Security Policy requirements and the California Justice Information Services. (b) Managing member accounts with access to CJI, including:
1. Creating, enabling, modifying, disabling, and removing member accounts in accordance with this policy and the FBI CJIS Security Policy.
2. Configuring member accounts in accordance with federal and state requirements (e.g., limiting unsuccessful login attempts).
3. Reviewing member accounts for compliance with legal and policy requirements at least annually.
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Published with permission by Alameda Police Department ***DRAFT*** CJIS Access, Maintenance, and Security - 2 (c) Overseeing the maintenance, repair, and replacement of CJI systems and system components in accordance with manufacturer or vendor specifications and/or department requirements, including:
1. Maintaining a list of organizations and personnel approved by the Chief of Police to perform maintenance on CJI systems.
2. Approving, scheduling, documenting, and monitoring all maintenance and diagnostic activities, whether performed on-site, remotely, or off-site, and maintaining records.
3. Verifying that non-escorted personnel performing maintenance on any CJI system or terminal possess the required access authorizations, and designating members who have the required access authorizations and technical competence to supervise the maintenance activities of personnel who do not possess the required access authorizations.
4. Maintaining records for all system maintenance and diagnostic activities. (d) Monitoring department systems that have access to CJI to ensure compliance with applicable laws and this policy; developing processes to detect, identify, and correct flaws in software and firmware; and conducting security updates as necessary. (e) Providing for the security of hardware that includes provisions for the following:
1. How hardware is to be brought into and taken out of department facilities
2. Physical security of hardware within department facilities
3. Physical security of areas containing network connections and transmission lines, including monitored access
(f) Implementing and carrying out the department Incident Response Plan, including:
1. Tracking and documenting all suspected or actual security incidents related to CJI in an appropriate manner.
2. Directing annual testing of the department's information security incident response capabilities using tabletop or walk-through exercises, simulations, or other types of testing.
3. Making the appropriate notifications outside of the Alameda Police Department (see the Records Maintenance and Release Policy for additional guidance).
4. Providing information on security incidents to any third-party software developers or vendors as appropriate.
(g) Protecting digital and non-digital media that contain CJI, including physical security, transportation, destruction/sanitization, and documentation requirements. (h) Developing and updating department information security and privacy literacy training and incident response training as required by policy.
(i) Maintaining audit records in accordance with the established records retention schedule, but in no event for less than one year.
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Published with permission by Alameda Police Department ***DRAFT*** CJIS Access, Maintenance, and Security - 3 (j) Managing the development, documentation, and dissemination of procedures for the following:
1. Awareness and training
2. Incident response
3. Audit and accountability
4. Access control
5. Identification and authentication
6. Configuration management
7. Media protection
8. Physical and environmental protection
9. System and communications protection
10. System and information integrity
11. Maintenance
12. Security and privacy planning
13. Contingency planning
14. Risk assessment
(k) Reviewing this policy and related procedures as required by the FBI CJIS Security Policy and proposing updates as needed to the Chief of Police. 823.4 MEMBER RESPONSIBILITIES
All members of the Alameda Police Department shall be committed to detecting information security incidents and making the appropriate notifications.
Any member who suspects that there may have been unauthorized access, disclosure, or other compromise of CJI shall report their suspicions in accordance with the Incident Response Plan within one hour of the discovery.
Personally owned devices or systems and publicly accessible systems shall not be used to access, process, store, or transmit CJI.
823.5 SUPERVISOR RESPONSIBILITIES
Supervisors shall notify the CJIS coordinator when the account access of a member they supervise needs to be modified, disabled, or removed for any reason, such as resignation, termination, or change of duties.
823.6 MEMBER ACCOUNTS
Alameda Police Department accounts used to access CJI shall only be created upon approval of the Chief of Police or the authorized designee.
Member accounts shall be disabled within one week of any of the following:
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Published with permission by Alameda Police Department ***DRAFT*** CJIS Access, Maintenance, and Security - 4 (a) The account has expired.
(b) The account is no longer associated with a member.
(c) The account is found to be in violation of this policy. (d) The account has been inactive for 90 calendar days.
If any threat to the confidentiality, integrity, or availability of CJI related to a specific member account is detected, the CJIS coordinator or designated member shall disable the account within 30 minutes of the discovery.
823.6.1 ACCESS AUTHORIZATION
Access authorization for systems transmitting, receiving, using, or storing CJI shall be based on the principle of least privilege as follows:
(a) Members shall only be granted access authorizations that are necessary to accomplish assigned department tasks.
(b) Accounts with security privileges shall only be authorized for members with an operational need for the privileges. Privileged functions shall be logged as they are executed.
(c) Non-privileged members shall not be allowed to execute privileged functions. 823.6.2 ACCOUNT REVIEW ACTIVITIES
At least annually, the CJIS coordinator shall review member accounts for compliance with policy and applicable laws. The CJIS coordinator shall validate account privileges and remove or reassign them as necessary to accurately reflect the department mission and law enforcement needs.
823.7 MEDIA PROTECTION
Access to media containing CJI shall be restricted to authorized members and stored within physically secured locations or controlled areas, in accordance with the FBI CJIS Security Policy.
Digital media (e.g., flash drives, external or removable hard disk drives, compact discs) containing CJI shall be encrypted. Personally owned digital media devices or digital media devices with no identifiable owner shall not be used on department systems that store, process, or transmit CJI.
Non-digital media (e.g., paper files, printed pages, microfilm) containing CJI should be enclosed in an opaque folder or container if they are to be transported outside of physically secure locations or controlled areas. Media containing CJI shall not be left unattended outside of a physically secure location.
Transportation and transfers of media containing CJI shall be documented. 823.7.1 MEDIA DISPOSAL AND RELEASE
Digital media containing CJI shall be overwritten at least three times or degaussed (i.e., erased) prior to being disposed of, released from department control, or released for reuse. Inoperable digital media devices, such as hard drives or solid-state drives that cannot be accessed to EXHIBIT 1
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Published with permission by Alameda Police Department ***DRAFT*** CJIS Access, Maintenance, and Security - 5 overwrite the data, shall be physically destroyed. When non-digital media is no longer needed for investigative or security purposes, it shall be destroyed by crosscut shredding or incineration. 823.8 SYSTEM AND INFORMATION INTEGRITY
The integrity of department CJI systems shall be protected through the implementation of appropriate controls such as:
(a) Flaw remediation.
(b) System monitoring.
(c) Security alerts, advisories, and directives.
(d) Software, firmware, and information integrity controls. (e) Spam protection.
823.9 INCIDENT RESPONSE PLAN
[Insert your agency's Incident Response Plan consistent with CJIS 5.3 IR-4, IR-7, and IR-8 – see the Guide Sheet for additional guidance.]
823.10 SECURITY AWARENESS TRAINING
Members with physical or electronic access to CJI or CJI systems shall complete security awareness training appropriate to their assigned roles and responsibilities and shall certify their understanding by signing a formal Security Awareness Training Acknowledgement. Training shall include information security and privacy literacy training, security incident response training, and a review of this policy and related procedures.
Security awareness training shall be completed prior to accessing any CJI data or system and at least annually thereafter. Additional training shall be completed as required following any changes to CJI systems and for any member involved in a security incident within 30 days of the event.
Individual training records shall be maintained in accordance with the established records retention schedule, but in no event for less than three years.
The department's CJIS training shall be reviewed for any necessary updates or changes annually and following any security incident or change in a CJI system or the FBI CJIS Security Policy. 823.11 SANCTIONS
Failure to adhere to policies and procedures pertaining to CJI shall result in disciplinary action, up to and including termination. Misuse of or failure to secure CJI may also result in temporary or permanent restrictions in the use of CJI. Intentional misuse of CJI may also be prosecutable under applicable laws.
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Policy
1000
Alameda Police Department
Alameda Police Department Policy Manual
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Published with permission by Alameda Police Department ***DRAFT*** Recruitment and Selection - 1 Recruitment and Selection
1000.1 PURPOSE AND SCOPE
The employment policy of the City of Alameda shall provide equal opportunities for applicants and its employees regardless of race, sexual orientation, age, pregnancy, religion, creed, color, national origin, ancestry, physical or mental handicap, marital status, military or veteran status, or sex, and shall not show partiality or grant any special favors to any applicant, employee or group of employees. The rules governing employment practices for this department are maintained by the Alameda Department of Human Resources.
1000.2 POLICY
In accordance with applicable federal, state, and local law, the Alameda Police Department provides equal opportunities for applicants and employees regardless of actual or perceived race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, pregnancy, genetic information, veteran status, marital status, and any other classification or status protected by law. The Alameda Police Department does not show partiality or grant any special status to any applicant, employee, or group of employees unless otherwise required by law.
The Alameda Police Department will recruit and hire only those individuals who demonstrate a commitment to service and who possess the traits and characteristics that reflect personal integrity and high ethical standards.
1000.3 RECRUITMENT
The Administration Bureau Commander shall employ a comprehensive recruitment and selection strategy to recruit and select employees from a qualified and diverse pool of candidates.
The strategy shall include:
(a) Establishment of a written recruitment plan.
1. The plan shall include an outline of steps for recruiting candidates who are representative of the community. This should include candidates who live in or are from the community, if appropriate and consistent with applicable laws and memorandums of understanding or collective bargaining agreements. (b) Identification of racially and culturally diverse target markets. (c) Use of marketing strategies to target diverse applicant pools. (d) Expanded use of technology and maintenance of a strong internet presence. This may include an interactive department website and the use of department-managed social networking sites, if resources permit.
(e) Expanded outreach through partnerships with media, community groups, citizen academies, local colleges, universities, and the military. (f) Employee referral and recruitment incentive programs.
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Published with permission by Alameda Police Department ***DRAFT*** Recruitment and Selection - 2 (g) Consideration of shared or collaborative regional testing processes.
The Administration Bureau Commander shall avoid advertising, recruiting, and screening practices that tend to stereotype, focus on homogeneous applicant pools, or screen applicants in a discriminatory manner.
The Alameda Police Department should strive to facilitate and expedite the screening and testing process, and should periodically inform each candidate of their status in the recruiting process. 1000.4 SELECTION PROCESS
The Alameda Police Department shall actively strive to identify a diverse group of candidates who have in some manner distinguished themselves as being outstanding prospects. Minimally, the Alameda Police Department shall employ a comprehensive screening, background investigation, and selection process that assesses cognitive and physical abilities and includes review and verification of the following:
(a) A comprehensive application for employment (including previous employment, references, current and prior addresses, education, military record)
1. The personnel records of any applicant with prior peace officer experience in this state shall be requested from the appropriate law enforcement agency and reviewed prior to extending an offer of employment (Penal Code § 832.12).
2. This includes review of prior law enforcement employment information maintained by POST (Penal Code § 13510.9).
(b) Driving record
(c) Personal and professional reference checks
(d) Employment eligibility, including U.S. Citizenship and Immigration Services (USCIS) Employment Eligibility Verification Form I-9 and acceptable identity and employment authorization documents consistent with Labor Code § 1019.1. This required documentation should not be requested until a candidate is hired. This does not prohibit obtaining documents required for other purposes. (e) Information obtained from public internet sites
1. This review should include the identification of any activity that promotes or supports unlawful violence or unlawful bias against persons based on protected characteristics (e.g., race, ethnicity, national origin, religion, gender, gender identity, sexual orientation, disability).
(f) Financial history consistent with the Fair Credit Reporting Act (FCRA) (15 USC § 1681 et seq.)
(g) Local, state, and federal criminal history record checks (h) Lie detector test (when legally permissible) (Labor Code § 432.2) (i) Medical and psychological examination (may only be given after a conditional offer of employment)
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1. The Medical Suitability Declaration (POST form 2-363) provided by the evaluating physician shall be maintained in the candidate's background investigation file (11 CCR 1954).
2. The Psychological Suitability Declaration (POST form 2-364) provided by the evaluator shall be maintained in the candidate's background investigation file (11 CCR 1955).
(j) Review board or selection committee assessment
(k) Relevant national and state decertification records, if available, including the National Decertification Index
(l) Any relevant information in the National Law Enforcement Accountability Database 1000.4.1 VETERAN’S PREFERENCE
Qualifying veterans of the United States Armed Forces who receive a passing score on an entrance examination shall be ranked in the top rank of any resulting eligibility list. The veteran’s preference shall also apply to a widow or widower of a veteran or a spouse of a 100 percent disabled veteran (Government Code § 18973.1).
1000.5 BACKGROUND INVESTIGATION
Every candidate shall undergo a thorough background investigation to verify his/her personal integrity and high ethical standards, and to identify any past behavior that may be indicative of the candidate’s unsuitability to perform duties relevant to the operation of the Alameda Police Department (11 CCR 1953).
The narrative report and any other relevant background information shall be shared with the psychological evaluator. Information shall also be shared with others involved in the hiring process if it is relevant to their respective evaluations (11 CCR 1953). 1000.5.1 NOTICES
Background investigators shall ensure that investigations are conducted and notices provided in accordance with the requirements of the FCRA and the California Investigative Consumer Reporting Agencies Act (15 USC § 1681d; Civil Code § 1786.16). 1000.5.2 STATE NOTICES
If information disclosed in a candidate’s criminal offender record information (CORI) is the basis for an adverse employment decision, a copy of the CORI shall be provided to the applicant (Penal Code § 11105).
1000.5.3 REVIEW OF SOCIAL MEDIA SITES
All peace officer candidates shall be subject to a social media search for statements, postings, and/or endorsements made by the candidate that are relevant to suitability for peace officer employment, including bias-relevant information consistent with the requirements of 11 CCR 1955(d)(3) and any public expression of hate made in an online forum, as defined in Penal Code § 13680(g) (11 CCR 1953(e)(12)).
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Published with permission by Alameda Police Department ***DRAFT*** Recruitment and Selection - 4 Due to the potential for accessing unsubstantiated, private, or protected information, the Administration Bureau Commander shall not require candidates to provide passwords, account information, or access to password-protected social media accounts (Labor Code § 980).
The Administration Bureau Commander should consider utilizing the services of an appropriately trained and experienced third party to conduct open source, internet-based searches, and/or review information from social media sites to ensure that:
(a) The legal rights of candidates are protected.
(b) Material and information to be considered are verified, accurate, and validated. (c) The Alameda Police Department fully complies with applicable privacy protections and local, state, and federal law.
Regardless of whether a third party is used, the Administration Bureau Commander should ensure that potentially impermissible information is not available to any person involved in the candidate selection process.
1000.5.4 DOCUMENTING AND REPORTING
The background investigator shall summarize the results of the background investigation in a narrative report that includes sufficient information to allow the reviewing authority to decide whether to extend a conditional offer of employment. The report shall include sections that summarize relevant Background Investigation Dimensions and include any findings of behaviors, traits, and/or attributes relevant to bias per the Bias Assessment Framework as described in the POST Background Investigation Manual. The report shall identify the data sources reviewed for the findings, regardless of weight given. The report shall include narrative information in the format described in 11 CCR 1953(g)(1). The report shall also include whether the candidate has engaged or is engaging in membership in a hate group, participation in hate group activity, or advocacy or public expressions of hate, pursuant to Penal Code § 13680 et seq. (11 CCR 1953).
The report shall not include any information that is prohibited from use, including that from social media sites, in making employment decisions. The report and all supporting documentation including relevant documentation of bias-related findings and documentation obtained through the social media search shall be included in the candidate's background investigation file (11 CCR 1953).
The background investigator shall document proof of verification of qualification for peace officer appointment on the Verification of Qualification for Peace Officer Appointment form and forward to the Administration Bureau Commander for final review and submission to POST (11 CCR 1953).
The background investigation file shall be made available during POST compliance inspections (11 CCR 1953).
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Published with permission by Alameda Police Department ***DRAFT*** Recruitment and Selection - 5 1000.5.5 RECORDS RETENTION
The background report and all supporting documentation shall be maintained according to the established records retention schedule and at a minimum as follows (Government Code § 12946; 11 CCR 1953):
(a) Reports and documentation for candidates hired by the Alameda Police Department shall be retained for the entire term of employment and a for a minimum of four years after separation from the Alameda Police Department.
(b) Reports and documentation for candidates not hired by the Alameda Police Department for a minimum of four years.
1000.5.6 BACKGROUND INVESTIGATION UPDATE
A background investigation update may, at the discretion of the Chief of Police, be conducted in lieu of a complete new background investigation on a peace officer candidate who is reappointed within 180 days of voluntary separation from the Alameda Police Department, or who is an interim police chief meeting the requirements contained in 11 CCR 1953(f). 1000.5.7 INVESTIGATOR TRAINING
Background investigators shall complete POST-certified background investigation training prior to conducting investigations (11 CCR 1953; 11 CCR 1959).
1000.5.8 CONFIDENTIAL POST RECORDS
Records released to the Alameda Police Department from POST that were previously withheld from the candidate by POST shall be kept confidential as provided in Penal Code § 13510.9. 1000.6 DISQUALIFICATION GUIDELINES
As a general rule, performance indicators and candidate information and records shall be evaluated by considering the candidate as a whole, and taking into consideration the following:
• Age at the time the behavior occurred
• Passage of time
• Patterns of past behavior
• Severity of behavior
• Probable consequences if past behavior is repeated or made public • Likelihood of recurrence
• Relevance of past behavior to public safety employment • Aggravating and mitigating factors
• Other relevant considerations
A candidate’s qualifications will be assessed on a case-by-case basis, using a totality-of-the- circumstances framework.
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Recruitment and Selection
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Published with permission by Alameda Police Department ***DRAFT*** Recruitment and Selection - 6 1000.7 EMPLOYMENT STANDARDS
All candidates shall meet the minimum standards required by state law (Government Code § 1029; Government Code § 1031; Penal Code § 13510.1; 11 CCR 1950 et seq.). Candidates will be evaluated based on merit, ability, competence, and experience, in accordance with the high standards of integrity and ethics valued by the Alameda Police Department and the community.
The California Commission on Peace Officer Standards and Training (POST) developed a Job Dimensions list, which is used as a professional standard in background investigations.
Validated, job-related, and nondiscriminatory employment standards shall be established for each job classification and shall minimally identify the training, abilities, knowledge, and skills required to perform the position’s essential duties in a satisfactory manner. Each standard should include performance indicators for candidate evaluation. The Department of Human Resources should maintain validated standards for all positions.
1000.7.1 STANDARDS FOR DISPATCHER
Candidates shall satisfy the POST selection requirements, including (11 CCR 1956):
(a) A verbal, reasoning, memory, and perceptual abilities assessment (11 CCR 1957) (b) An oral communication assessment (11 CCR 1958)
(c) A medical evaluation (11 CCR 1960)
1000.7.2 STANDARDS FOR OFFICERS
Candidates shall meet the minimum standards established by POST or required by state law (Government Code § 1029; Government Code § 1031; 11 CCR 1950 et seq.):
(a) Free of any felony convictions
(b) Be legally authorized to work in the United States under federal law (c) At least 21 years of age except as provided by Government Code § 1031.4 (d) Fingerprinted for local, state, and national fingerprint check (e) Good moral character as determined by a thorough background investigation (11 CCR 1953)
(f) High school graduate, passed the GED or other high school equivalency test, or obtained a two-year, four-year, or advanced degree from an accredited or approved institution
(g) Free from any physical, emotional, or mental condition, including bias against race or ethnicity, gender, nationality, religion, disability, or sexual orientation which might adversely affect the exercise of police powers (11 CCR 1954; 11 CCR 1955) (h) Free of hate group memberships, participation in hate group activities, or advocacy of public expressions of hate within the previous seven years, and since 18 years of age, as determined by a background investigation (Penal Code § 13681) (i) Candidates must also satisfy the POST selection requirements, including (11 CCR 1950 et seq.):
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1. Reading and writing ability assessment (11 CCR 1951)
2. Oral interview to determine suitability for law enforcement service (11 CCR 1952)
(j) POST certification that has not been revoked, denied, or voluntarily surrendered pursuant to Penal Code § 13510.8(f)
(k) Not identified in the National Decertification Index of the International Association of Directors of Law Enforcement Standards and Training or similar federal government database that reflects revoked certification for misconduct or reflects misconduct that would result in a revoked certification in California.
In addition to the above minimum POST required standards, candidates may be subjected to additional standards established by the Alameda Police Department (Penal Code § 13510(d)).
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