Parametrix, Inc. – Second Amendment
SECOND AMENDMENT TO AGREEMENT
This Second Amendment of the Agreement (“Second Agreement”), entered into this _____ day of __________, 2025, by and between the CITY OF ALAMEDA, a municipal corporation (hereinafter "the City") and PARAMETRIX, INC., a Washington corporation, whose address is 1019 39
th Avenue SE, Suite 100, Puyallup, Washington 98374, (hereinafter "Provider"), is made with reference to the following:
RECITALS:
A. On April 21, 2023, an agreement was entered into by and between the City and Provider (hereinafter "Agreement") in an amount not to exceed $1,000,000, for the design work on the Lincoln Avenue/Marshall Way/Pacific Avenue Corridor Improvement Project.
B. On September 18, 2024, the parties entered into a First Amendment of the Agreement (“First Amendment”) to modify the services performed, and to increase the total compensation in an amount not to exceed $1,627,000.
C. The City and Provider desire to modify the Agreement on the terms and conditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
1. Paragraph 1, TERM, of the Agreement is modified to read as follows:
“The term of this Agreement shall commence on the 28
th day of April, 2023, and shall
terminate on the 30th day of June, 2029, unless terminated earlier as set forth herein.”
2. Paragraph 2, SCOPE OF WORK, of the Agreement is modified to read as follows:
“Provider agrees to do all necessary work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as othe rwise specified, and to do all necessary work included in Exhibit A2 as requested. Provider acknowledges that the work plan included in Exhibit A2 is tentative and does not commit the City to request Provider to perform all tasks included therein.”
3. Paragraph 3, COMPENSATION TO PROVIDER, of the Agreement is modified to read as follows:
“a. By the 7th day of each month, Provider shall submit to the City an invoice for the total amount of work done the previous month. Pricing and accounting of charges are to be according to the fee schedule as set forth in Exhibit A2 and incorporated herein by this reference. Extra work must be approved in writing by the City Manager or his/her designee prior to performance and shall be paid on a Time and Material basis as set forth in Exhibit A2.”
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Parametrix, Inc. – Second Amendment
“b. The total compensation under this Second Amendment to Agreement shall not exceed $1,699,780. Total compensation for this Agreement shall not exceed $3,326,780.”
4. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect.
Signatures on following page
Parametrix, Inc. – Second Amendment
IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed on the day and year first above written.
PARAMETRIX, INC. CITY OF ALAMEDA
A Washington corporation A Municipal Corporation
Nathan Johnson Jennifer Ott
Senior Vice President City Manager
RECOMMENDED FOR APPROVAL
Brent Diemer
CFO, Executive Vice President
Allen Tai
Director, Planning, Building and
Transportation Department
APPROVED AS TO FORM:
City Attorney
Cara Silver
Special Counsel
n JJJJJJJJJJJJJJJJohnson
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be e ndorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A st atement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
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(Ea accident)
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO D INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
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$PROPERTY DAMAGE
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Y / N
WORKERS COMPENSATION
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DESCRIPTION OF OPERATIONS below
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ANY PROPRIETOR/PARTNER/EXECUTIVE
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DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
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CNA PARAMOUNT
Blanket Additional Insured - Owners, Lessees or Contractors - with Products-Completed Operations Coverage Endorsement This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
It is understood and agreed as follows:
I. WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this Coverage Part, but only with respect to liabilityfor bodily injury, property damage or personal and advertising injury caused in whole or in part by your acts or omissions, or the acts or omissions of those acting on your behalf:
A. In the performance of your ongoing operations subject to such written contract; or B. In the performance of your work subject to such written contract, but only with respect to bodily injury or property damage included in the products-completed operations hazard, and only if:
1. The written contract requires you to provide the additional insured such coverage; and
2. This Coverage Part provides such coverage; and
C. Subject always to the terms and conditions of this policy,including the limits of insurance, the Insurer will not provide such additional insured with:
1. Coverage broader than what you are required to provide by the written contract; or
2. A higher limit of insurance than what you are required to provide by the written contract.
Any coverage granted by this Paragraph I. shall apply solely to the extent permissible by law.
II. If the written contract requires additional insured coverage under the 07-04 edition of CG2010 or CG2037, then paragraph I. above is deleted in its entirety and replaced by the following:
WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this Coverage Part, but only with respect to liabilityfor bodily injury, property damage or personal and advertising injury caused in whole or in part by your acts or omissions, or the acts or omissions of those acting on your behalf:
A. In the performance of your ongoing operations subject to such written contract; or B. In the performance of your work subject to such written contract, but only with respect to bodily injury or property damage included in the products-completed operations hazard, and only if:
1. The written contract requires you to provide the additional insured such coverage; and
2. This Coverage Part provides such coverage.
III. But if the written contract requires:
A. Additional insured coverage under the 11-85 edition,10-93 edition,or 10-01 edition of CG2010, or under the 10- 01 edition of CG2037; or
B. Additional insured coverage with “arisingout of”language; then paragraph I. above is deleted in its entirety and replaced by the following:
WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this Coverage Part, but only with respect to liabilityfor bodily injury, property damage or personal and advertising injury arising out of your work that is subject to such written contract.
6050531366CNA75079XX (3-22) Policy No:
32Page 1o f3 Endorsement No:
Nat'l Fire Ins Co of Hartford 11/01/2023 Effective Date:
PARAMETRIX, INC.Insured Name:
CopyrightCNA All Rights Reserved.
00020006660505313660444
CNA PARAMOUNT
Blanket Additional Insured - Owners, Lessees or Contractors - with Products-Completed Operations Coverage Endorsement IV. But if the written contract requires additional insured coverage to the greatest extent permissible by law, then paragraph I. above is deleted in its entirety and replaced by the following:
WHO IS AN INSURED is amended to include as an Insured any person or organization whom you are required by written contract to add as an additional insured on this Coverage Part, but only with respect to liabilityfor bodily injury, property damage or personal and advertising injury arising out of your work that is subject to such written contract.
V. The insurance granted by this endorsement to the additional insured does not apply to bodily injury, property damage, or personal and advertising injury arising out of:
A. The rendering of, or the failureto render, any professional architectural, engineering, or surveying services, including:
1. The preparing, approving, or failing to prepare or approve maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications;and
2. Supervisory, inspection, architectural or engineering activities;or B. Any premises or work for which the additional insured is specifically listedas an additional insured on another endorsement attached to this Coverage Part.
VI. Under COMMERCIAL GENERAL LIABILITY CONDITIONS, the Condition entitledOther Insurance is amended to add the following,which supersedes any provision to the contrary in this Condition or elsewhere in this Coverage Part:
Primary and Noncontributory Insurance
With respect to other insurance available to the additional insured under which the additional insured is a named insured, this insurance is primary to and will not seek contribution from such other insurance, provided that a written contract requires the insurance provided by this policyto be:
1. Primary and non-contributing with other insurance available to the additional insured; or
2. Primary and to not seek contribution from any other insurance available to the additional insured.
But except as specified above, this insurance will be excess of all other insurance available to the additional insured.
VII. Solely with respect to the insurance granted by this endorsement, the section entitledCOMMERCIAL GENERAL LIABILITY CONDITIONS is amended as follows:
The Condition entitledDuties In The Event of Occurrence, Offense, Claim or Suit is amended with the addition of the following:
Any additional insured pursuant to this endorsement will as soon as practicable:
1. Give the Insurer written notice of any claim, or any occurrence or offense which may result in a claim;
2. Send the Insurer copies of all legal papers received, and otherwise cooperate with the Insurer in the investigation, defense, or settlement of the claim; and
3. Make available any other insurance, and endeavor to tender the defense and indemnity of any claim to any other insurer or self-insurer, whose policy or program applies to a loss that the Insurer covers under this coverage part.
However, if the written contract requires this insurance to be primary and non-contributory, this paragraph 3. does not apply to other insurance under which the additional insured is a named insured.
The Insurer has no duty to defend or indemnify an additional insured under this endorsement until the Insurer receives written notice of a claim from the additional insured.
6050531366CNA75079XX (3-22) Policy No:
32Page 2o f3 Endorsement No:
Nat'l Fire Ins Co of Hartford 11/01/2023 Effective Date:
PARAMETRIX, INC.Insured Name:
CopyrightCNA All Rights Reserved.
CNA PARAMOUNT
Blanket Additional Insured - Owners, Lessees or Contractors - with Products-Completed Operations Coverage Endorsement VIII.Solely with respect to the insurance granted by this endorsement, the section entitledDEFINITIONS is amended to add the following definition:
Written contract means a written contract or written agreement that requires you to make a person or organization an additional insured on this Coverage Part, provided the contract or agreement:
A. Was executed prior to:
1. The bodily injury or property damage; or
2. The offense that caused the personal and advertising injury; for which the additional insured seeks coverage; and
B. Is still ineffect at the time of the bodily injury or property damage occurrence or personal and advertising injury offense.
All other terms and conditions of the Policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and expires concurrently with said Policy.
6050531366CNA75079XX (3-22) Policy No:
32Page 3o f3 Endorsement No:
Nat'l Fire Ins Co of Hartford 11/01/2023 Effective Date:
PARAMETRIX, INC.Insured Name:
CopyrightCNA All Rights Reserved.
00020006660505313660445
CNA PARAMOUNT
Waiver of Transfer of Rights of Recovery Against
Others to the Insurer Endorsement
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Person Or Organization:
ANY PERSON OR ORGANIZATION WHOM THE NAMED INSURED HAS AGREED IN WRITING IN A
CONTRACT OR AGREEMENT TO WAIVE SUCH RIGHTS OF RECOVERY, BUT ONLY IF SUCH CONTRACT OR AGREEMENT:
1. IS IN EFFECT OR BECOMES EFFECTIVE DURING THE TERM OF THIS COVERAGE PART; AND
2. WAS EXECUTED PRIOR TO THE BODILY INJURY, PROPERTY DAMAGE OR PERSONAL AND ADVERTISING INJURY GIVING RISE TO THE CLAIM.
(Information required to complete this Schedule, if not shown above, will be shown in the Declarations.) Under COMMERCIAL GENERAL LIABILITY CONDITIONS,i ti s understood and agreed that the condition entitled Transfer Of Rights Of Recovery Against Others To Us is amended by the addition of the following:
With respect to the person or organization shown in the Schedule above, the Insurer waives any right of recovery the Insurer may have against such person or organization because of payments the Insurer makes for injury or damage arising out of the Named Insured’songoing operations or your work included in the products-completed operations hazard.
All other terms and conditions of the Policy remain unchanged.
This endorsement, which forms a part of and is for attachment to the Policy issued by the designated Insurers, takes effect on the effective date of said Policy at the hour stated in said Policy, unless another effective date is shown below, and expires concurrently with said Policy.
6050531366CNA75008XX (10-16) Policy No:
34Page 1o f1 Endorsement No:
Nat'l Fire Ins Co of Hartford 11/01/2023 Effective Date:
PARAMETRIX, INC.Insured Name:
CopyrightCNA All Rights Reserved. Includes copyrighted material of Insurance Services Office, Inc., with its permission. 00020006660505313660447
6050531352
11/01/2024
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 1 July 2025 Amendment No. 2
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue
Amendment No. 2
Introduction
Pursuant to the City’s request, Parametrix is providing the following amendment scope of work that will outline the tasked needed to progress the project from a 65% design level to construction procurement (final design phase) and include design services during the construction phase. The current scope Parametrix is working in will provide corridor plans through the end of 65% design level of the Lincoln Avenue / Marshall Way / Pacific Avenue. The original contract term will be maintained through the anticipated completion of construction on June 30, 2027. The following sections describe the additional work activities and the related deliverables.
Task 01 – Project Management
Objectives
The objective of this task is to provide overall project management of the consultant contract with the City of Alameda during the final design and construction phases of the project.
This task includes general management functions that include the following:
Project Planning – Document and communicate the scope of work, budget, and schedule as a road map for the project team. Coordinate project team and issues throughout the project.
Budget and Schedule Tracking – Track the project budget using Parametrix in-house tools to verify that progress is keeping pace with spending.
Preparation for, attendance at, and facilitation of project related meetings such as:
¾ Bi-weekly design team meetings with an issues list to document project design decisions. ¾ Impacted property owner meetings to provide information on construction activities and receive and discuss comments and concerns.
¾ Utility coordination meetings to discuss project related conflicts with existing utility infrastructure and coordinate relocations.
¾ Preconstruction conference to present information on key project features. ¾ Monthly construction progress meetings to review project status. ¾ Monthly field visits during construction to observe constructed improvements Monthly Invoicing and Progress Reports – Prepare a monthly invoice for services performed by Parametrix.
Correspondence – Prepare written correspondence as needed to document project management issues and/or concerns.
Exhibit A2
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 2 July 2025 Amendment No. 2
Deliverables
Deliverables for this task include:
Miscellaneous correspondence to document project management issues.
Monthly progress reports enclosed with invoices.
Agendas and meeting notes will be prepared, as appropriate, for the meetings identified above.
Presentations, Sign-in sheets, design details and other materials will be provided as appropriate for the specific meeting
Assumptions
Assumptions for this task include:
The anticipated schedule project is as follows:
¾ Final design Phase – Eight (8) months (July 2025 – February 2026) ¾ Bid/award/mobilization – Four (4) months (March 2026 – June 2026) ¾ Construction phase – Eight (8) months (July 2026 – February 2027) Construction start date based on City of Alameda – “Anticipated Timing of Major Transportation Projects” schedule.
¾ Contingency – 4 months (March 2027 – June 30, 2027)
The following meetings are anticipated during the final design and construction phases:
¾ Up to 16 biweekly design team meetings 1 hour per meeting ¾ Up to 6 Impacted property owner meetings 2 hours per meeting ¾ Up to 5 utility coordination meetings (1 meeting with each utility owner) with utility owners listed below:
Alameda Municipal Power, AT&T Communications, Comcast, East Bay Municipal Utility District, and Pacific Gas and Electric (2 hours per meeting). Meetings with City of Almeda will be included in bi-weekly meetings. ¾ One pre-construction conference (2-hour meeting)
¾ Up to 12 monthly construction progress meetings (includes construction phase and contingency) 2 hours per meeting
¾ Up to 12 field visits (includes construction phase and contingency) 2 hours per field visit Tasks 02 through 06
No Changes are needed for these Tasks
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 3 July 2025 Amendment No. 2
Task 07 – 95% Plans, Specifications, and Estimate
(PS&E) Development
Objectives
Upon review and approval of the 65 percent design by the City, the design process will continue with the development of the 95 percent PS&E. The 95 percent design documents will be developed incorporating consolidated 65 percent design review comments provided by the City and other appropriate parties as determined by the City. The 95 percent PS&E will be developed by adding the needed detail(s) and refinements to the 65 percent design sheets, as shown in the index of sheets below:
A separate 65% review meeting and a project refinement workshop prior to proceeding with the 95 percent design phase.
Subtask 07-01 – Project Refinement
Objectives
Parametrix in coordination with the City of Alameda will conduct a project refinement workshop. The objective of this meeting will be to discuss project strategy including 1} potential advertising methods (additive/alternate bidding) to maximize the project funds, and 2) construction staging strategy, using the City of Alameda’s – “Anticipated Timing of Major Transportation Projects” schedule, to minimize impacts to traveling public by coordinating the schedules/impacts of the anticipated
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 4 July 2025 Amendment No. 2
multiple projects occurring simultaneously. Parametrix will develop meeting material to facilitate the discussion.
The following activities will be performed:
Prepare materials for the workshop (agenda, recommended areas of refinement, cost estimates, and exhibits).
Attend and conduct the workshop
Document discussions and outcomes to be carried forward and implemented in the project documents
Deliverables
Deliverables for this task include:
Workshop material, and documentation of outcomes
Assumptions
Assumptions for this task include:
Workshop will have both virtual and in-person options with the intension of most attendees being in-person.
Subtask 07-02 – Survey, Mapping and ROW Services
Objectives
Parametrix will utilize a subconsultant, UNICO Engineering (UNICO), to perform this task. UNICO will provide supplemental ground survey in areas that need additional topographic features defined for grading, Aerial survey along the entire project limits and extracting horizontal (2D) points to fill in survey gaps, defining existing ROW in reconstruction areas, and preparing Right of way documents for temporary construction easements (TCE).
The following activities will be performed:
UNICO will perform the following tasks:
¾ Supplemental detailed (non-aerial) topographic survey and base mapping for grading areas
¾ Define centerline alignment based on ROW/Survey monuments for the entire length of project limits
¾ Right of Way surveying and mapping - research record of surveys, parcel maps, subdivision maps, corner record cards, deeds and other recorded information to map the existing highway right of way along the corridor at areas that need potential TCE’s and will resolve right of way from record information and field surveys and provide an AutoCAD based right of way base drawing.
¾ Additional research to define individual property lines needed for TCE’s. UNICO will resolve right of way from record information and field surveys and provide property lines included in the AutoCAD based right of way base drawing
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 5 July 2025 Amendment No. 2
¾ Provide ROW documents (descriptions/deeds and exhibits) needed for TCE’s. It is assumed that up to 6 TCE’s will be required for construction ¾ Provide a photogrammetric aerial topographic map and orthophotography of the entire project limits (approximately 3.3 miles). An approximate 150-foot-wide strip, centered on the project roadway will be mapped along the limits, including adequate distance along all main interconnecting roads that approach the intersections. UNICO will set all necessary aerial control panels at locations and frequency adequate to meet National Mapping Accuracy Standards. Aerial based topographic mapping will show all visible surface features, High-Resolution color photo background imagery will be provided as a visual and design aid. The imagery will be adjusted using ortho-correction within the mapping limits, and simple rectification within the ground control limits. ¾ Extract horizontal (2D) features from the photogrammetric arial, for areas not previously obtained, and provide consolidated single base map that will incorporate all supplemental surveys that have been performed for the entire length of the corridor. ¾ Provide survey control sheet(s) and Centerline alignment for Lincoln Avenue for entire project limits
Subtask 07-03 – Civil Design Plans
Objectives
Parametrix will continue the development of the city approved 65% design to the 95% design milestone. Based on the collaborative effort during the 65% review and project refinement workshop, Parametrix will incorporate comments on the 65% submittal and update to the plans/project to reflect the outcome of the project refinement workshop.
The following activities will be performed:
Parametrix will update the following civil design plans:
¾ General Plans (G-1 to G-4)
¾ Key Map Sheets (KEY-1 to KEY-2)
¾ Survey, Monument, Centerline Control Plan (ALN-1 to ALN-3) ¾ Existing Typical Roadway Sections (TYP-1 to TYP-4)
Approximate depths for existing pavement will be added from cores obtained as part of geotechnical investigation subtask.
¾ Proposed Typical Roadway Sections (TYP-5 to TYP-9)
Pavement structural sections will be updated based on the results of a site-specific geotechnical investigation in areas where the full depth of the structural roadway section is to be constructed and in Mill and overlay areas. ¾ Demolition Plan (DM-1 to DM-22)
¾ Civil Plan (C-1 to C-22)
¾ Construction Details (CD-1 to CD-39)
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 6 July 2025 Amendment No. 2
¾ Roundabout Plan (RBT-1 to RBT-9)
Subtask 07-04 – Striping and Signage Plans
Objectives
Parametrix will continue the development of the city approved 65% design to the 95% design milestone. Based on the collaborative effort during the 65% review and project refinement workshop, Parametrix will incorporate comments on the 65% submittal and update to the plans/project to reflect the outcome of the project refinement workshop.
The following activities will be performed:
Parametrix will update the following striping and signage plans:
¾ Pavement Delineation Plan (CH-1 to CH-22)
¾ Pavement Delineation Details (CHD-1 to CHD-2)
¾ Signage Plan (S-1 to S-22)
¾ Signage Details (SND-1 to SND-2)
Subtask 07-05 – Landscape Plans
Objectives
Parametrix will continue the development of the city approved 65% design to the 95% design milestone. Based on the collaborative effort during the 65% review and project refinement workshop, Parametrix will incorporate comments on the 65% submittal and update to the plans/project to reflect the outcome of the project refinement workshop.
The following activities will be performed:
Parametrix will update the following Landscape plans:
¾ Landscape Plan (L-1 to L-23)
Subtask 07-06 – Electrical Plans
Objectives
Parametrix will continue the development of the city approved 65% design to the 95% design milestone. Based on the collaborative effort during the 65% review and project refinement workshop, Parametrix will incorporate comments on the 65% submittal and update to the plans/project to reflect the outcome of the project refinement workshop.
The following activities will be performed:
Parametrix will update the following electrical plans:
¾ Electrical Plan (E-1 to E-28)
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 7 July 2025 Amendment No. 2
Conduit schedules will be completed
¾ Electrical Details (ED-1 to ED-2)
Subtask 07-07 – Communications Conduit Plans
Objectives
The scope and fee for this task was included in Amendment 1 of this project, but not included in the 65 percent plans, the scope will remain the same, but the fee will only be to advance the plans from 65-95 percent. Parametrix will develop the telecommunications plans for Lincoln Avenue / Marshall Way / Pacific Avenue project from Pacific Ave / Main St / Central Ave to Lincoln Ave / Broadway, totaling approximately 16,000 linear feet.
The following activities will be performed:
Develop communication conduit layout/design along the corridor Prepare sheets consistent with scale for 95% plans.
¾ Telecommunication plans (22 sheets)
¾ Telecommunications Detail (1 sheets including the conduit and each type of pull box) Prepare quantities and develop M&P and unit costs for the following items:
¾ Trenching or directional bore
¾ Conduit and conductors
¾ Pull boxes
Subtask 07-08 – Stormwater Plans
Objectives
Parametrix will continue the development of the city approved 65% design to the 95% design milestone. Based on the collaborative effort during the 65% review and project refinement workshop, Parametrix will incorporate comments on the 65% submittal and update to the plans/project to reflect the outcome of the project refinement workshop.
The following activities will be performed:
Parametrix will update the following stormwater and water pollution control plans:
¾ Stormwater Plan (SD-1 to SD-3)
¾ Stormwater Details (SDD-1 to SDD-2)
¾ Water Pollution Control Plan (WPC-1 to WPC-23)
Parametrix will develop the draft SWPPP
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 8 July 2025 Amendment No. 2
Subtask 07-09 – Utility Plans
Objectives
Parametrix will continue the development of the city approved 65% design to the 95% design milestone. Based on the collaborative effort during the 65% review and project refinement workshop, Parametrix will incorporate comments on the 65% submittal and update to the plans/project to reflect the outcome of the project refinement workshop.
The following activities will be performed:
Parametrix will update the following utility plans:
¾ Utility Plan (UT-1 to UT -22)
The utility locations will be updated based on the Utility Identification and Potholing subtask.
Parametrix will prepare a draft utility conflict matrix/report Parametrix will arrange and facilitate one (1) meeting with each of the potentially impacted utility companies to review the proposed project and potential impacts to their facilities and confirm existing utility locations. Each utility company will be provided with a PDF version of the draft utility conflict matrix/report and the 65 percent plans prior to the coordination meeting(s) that will be held via conference call.
Subtask 07-10 – Right of Way Plans
Objectives
Parametrix will develop the Right of Way and existing conditions plans for Lincoln Avenue / Marshall Way / Pacific Avenue project from Pacific Ave / Main St / Central Ave to Lincoln Ave / Broadway, totaling approximately 16,000 linear feet.
The following activities will be performed:
Prepare Existing Conditions and ROW plans consistent with scale for 95% plans. ¾ Layout/identify TCE’s needed to construct project elements (assumes 6 TCE’s will be required)
¾ Existing Conditions and ROW plans (22 sheets)
¾ No details are anticipated for these plans
¾ GIS will be utilized to identify ROW widths in areas not impacted by reconstruction.
Subtask 07-11 – Utility Identification and Potholing
Objectives
Parametrix will utilize a subconsultant to perform this task. The sub will identify horizontal locations of utilities by utilizing ground penetrating radar (GPR) in reconstruction areas and signal pole
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 9 July 2025 Amendment No. 2
installation. In addition, the sub will provide elevations of utilities by potholing and surveying the locations provided by Parametrix.
The following activities will be performed:
Provide horizontal locations of utilities by GPR method at reconstruction areas.
Provide up to 12 potholes at locations of signal pole foundations, with a per each cost of additional potholes if the assumed number is exceeded.
Provide locations/linework of GPR data and potholes in a AUTOCAD drawing that is in the correct geographic project coordinate system.
Subtask 07-12 – Geotechnical Investigation & Pavement Design Objectives
Parametrix will utilize a subconsultant, NCE, to perform this task.
The following activities will be performed:
Existing pavement condition survey
Pavement deflection testing
Pavement Coring
Deliverables
Deliverables for this task include:
Pavement Rehabilitation Report
Subtask 07-13 – Technical Specifications
Objectives
Parametrix will identify specifications and special provisions necessary for construction of the project.
The following activities will be performed:
Prepare drafts of:
¾ necessary modifications to the City Special Provisions ¾ necessary technical specifications not included in the City standard specifications, and ¾ incorporate the standard "boilerplate" upfront language to be provided by the City.
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 10 July 2025 Amendment No. 2
Subtask 07-14 – Engineer’s Opinion of Probable Costs
Objectives
Parametrix will update the Engineer's Opinion of Probable Construction Costs and M&P at 95 percent.
The following activities will be performed:
Update unit costs from recent bid information and in coordination with City staff.
Update M&P from review comments and with additional items not identified in previous submittals.
Coordinate with individual disciplines
Compile the individual disciplines pay items, quantities, and unit costs into the Engineers Opinion of Probable costs spreadsheet.
Deliverables
Deliverables for this task include:
Draft SWPPP (MS word)
Draft Utility Conflict Matrix/Report (PDF)
Pavement treatment report/memo (PDF)
95 percent technical specifications and special provisions (PDF) 95 percent Engineer's Opinion of Probable Construction Costs (PDF) 95 Percent M&P (PDF)
95% plans (half-size PDF)
Completed comment resolution form with responses on the 65% plans (PDF) Assumptions
Assumptions for this task include:
Utility companies will perform their own design and relocate their facilities, as needed, outside of this project.
A contingency item will be included for any items not completely defined and measurable for construction cost.
Full text for all specifications and special provisions will be provided for this task.
The communication conduit design assumes no supplemental telecommunications equipment (e.g., splice boxes) beyond conduits and conductors.
The communication conduit plans will not require interim reviews and will be reviewed for the first time during the 95% review.
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 11 July 2025 Amendment No. 2
No lighting design will be completed, and plans will only be produced for lighting associated with the signals.
No Infiltration tests will be performed for the bio-swale areas.
Scope does not include changes to locations of improvements identified in the 65% plans.
The City is responsible for right-of-way acquisitions needed to construct the project, including parcels, permanent easements, and temporary construction easements.
The City will provide one round of consolidated and non-conflicting comments.
The SWPPP will be developed from the most recent version of the California Stormwater Quality Association (CASQA) template.
No irrigation plans will be developed for landscaped areas. the construction contractor will be responsible for the finalization of the document by adding the contact information, identifying the Qualified SWPPP Practitioner (QSP), and signing the final version. The Construction Contractor will be responsible for the implementation of the SWPPP.
No ROW impacts, except for TCEs, will be necessary for construction.
Task 08 – 100% Plans, Specifications and Estimate
(PS&E) Development
Objectives
Parametrix will prepare the 100 percent plans, specifications and estimate based on comments received at the 95 percent design review meeting and conduct a final 100 percent plan meeting to verify all comments have been addressed prior to issue to bid (IFB) phase.
The following activities will be performed:
Consolidate 95% review comments into comment resolution form Provide resolution response to each review comment as to if/how comments are to be addressed.
Update plans, specifications and estimate based on accepted review comments.
Prepare for and conduct the 100 percent PS&E comment review meeting Deliverables
Deliverables for this task include:
Completed comment resolution form (PDF), 100% plans (half-size PDF), 100% specifications (PDF), and 100% engineer’s opinion of Probable cost (PDF), and 100% SWPPP.
Assumptions
Assumptions for this task include:
No additional plans, specifications, and bid items will be developed and this stage.
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 12 July 2025 Amendment No. 2
Task 09 – Issue for Bid (IFB) Plans, Specifications &
Estimate (PS&E)
Objectives
Parametrix will prepare the Issue for Bid (IFB) plans, specifications and estimate based on comments received at the 100 percent design review meeting.
The following activities will be performed:
Consolidate 100% review comments into comment resolution form Provide resolution response to each review comment as to if/how comments are to be addressed.
Update plans, specifications and estimate based on accepted review comments.
Deliverables
Deliverables for this task include:
Completed comment resolution form (PDF), IFB plans (half-size PDF), IFB specifications (PDF), and IFB engineer’s opinion of Probable cost (PDF) Assumptions
Assumptions for this task include:
No additional plans, specifications, and bid items will be developed and this task will only include addressing comments from 95% that were not addressed appropriately during the 100% plan development stage.
No review meeting will be held. Confirmation of comment resolutions will be obtained through email and/or telephone correspondence.
Task 10– Construction Bid Support
Objectives
Parametrix will provide bid support to the City during the construction contract procurement process.
The following activities will be performed:
Respond to bidders' questions and provide information and clarification regarding the project design and technical specifications.
Develop design addenda (if necessary) to clarify design issues.
Incorporate the changes resulting from questions/clarifications and addenda into a conformed set of final construction documents.
Deliverables
Deliverables for this task include:
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 13 July 2025 Amendment No. 2
Written responses to bidders, Design addenda, conformed set of final construction documents (including addenda)
Assumptions
Assumptions for this task include:
The construction bidding period will be four (4) weeks for less.
The City will produce the necessary hard copies and manage distribution to potential contractors for bidding purposes.
The City is responsible for all bidding services required for the procurement of a project construction contractor. Bid support such as advertisement, bid tabulation and review, award recommendations, etc., is not included in this scope of work.
The development of addenda to address unforeseen or new conditions outside the control of Parametrix, is not included.
Develop up to two (2) addenda.
Responses for up to ten (10) bid questions
Task 11– Permit Coordination
Objectives
Parametrix will compile the required information and complete compliance documentation for the NPDES Municipal Regional Permit (MRP) and the General Construction Permit (CGP) Notice of Intent (NOI) and Storm Water Pollution Prevention Plan (SWPPP) that will be submitted to the City for upload to the Stormwater Multiple Application and Report Tracking System (SMARTS).
The following activities will be performed:
Complete Draft SWPPP
Complete MRP compliant water quality controls and incorporate into final PS&E.
Deliverables
Deliverables for this task include:
Draft SWPPP
Assumptions
Assumptions for this task include:
Required permits include the NPDES, MRP, and CGP.
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 14 July 2025 Amendment No. 2
Task 12– Design Services During Construction
Objectives
Parametrix will provide design services during construction for the project including as-needed on- site support to the City for clarifying design issues and review for general compliance with the contract documents, review requests for information (RFIs), review of contractor submittals, and evaluating construction change orders. Parametrix will support the City’s independent Construction Management team (CM) with engineering related services during construction to facilitate their management of the project’s construction.
Subtask 12-01 – Field Visits
Objectives
Parametrix will conduct monthly field visits to address design-related questions and support the City’s CM in observing the Contractor’s work for general compliance with the Contract Documents.
The City’s CM will have primary responsibility in observing constructed facilities, observing tests required to be performed by the Contractor or referenced in the contract documents, obtaining required documentation from contractor and suppliers (material certifications, delivery tickets, test results), and accepting work completed by the Contractor.
Parametrix will coordinate with City and CM staff to combine the field visits with construction progress meetings and other construction meetings to review the project status, submittal questions, RFI’s, construction change orders, and the Contractor’s construction schedule.
Each site visit will be documented with photographs and written notes to illustrate and describe items that were observed and/or discussed and to document decisions made or direction provided to the Contractor. The Consultant shall also maintain a copy of redlined drawing markups to document deviations from the design that were observed (The contractor will be responsible for the complete red line set after construction).
Subtask 12-02 – SWPPP Amendments
Objectives
Parametrix will prepare Stormwater Pollution Prevention Plan (SWPPP) amendments to document modifications to the construction site stormwater runoff controls that are determined to be necessary by a qualified individual. SWPPP amendments will be provided to the Contractor for insertion into the onsite SWPPP and submitted to the City for upload to the Stormwater Multi Application and Report Tracking System (SMARTS). It is assumed that the City’s designated Legally Responsible Person (LRP), will manage compliance related submittals for the NPDES General Construction Permit including submitting the NOI and NOT.
Subtask 12-03 – Requests for Information (RFIs)
Objectives
Parametrix will provide clarification and interpretation of construction documents, as requested by the City or CM, in response to requests for information (RFIs) from the Contractor. The Consultant will review RFIs and work with the Contractor, the City and CM, to develop appropriate written clarifications. RFIs shall be submitted to the CM who will then determine whether Consultant support is required to develop a response.
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 15 July 2025 Amendment No. 2
Subtask 12-04 – Construction Change Orders
Objectives
Parametrix will assist in evaluating changed conditions, construction contract requirements, and preparing documentation to support construction change orders to be incorporated into the contract.
Parametrix will review construction change order documentation as requested by the City.
Anticipated assignments may include assistance in reviewing proposals for extra or changed work; evaluating contract documents to determine if a change order is appropriate; evaluation Contractor cost estimates. Task does not include preparation of drawings, sketches or specifications for extra or changed work items.
Subtask 12-05 – Submittals
Objectives
Parametrix will provide the CM with submittal reviews as requested by the City. On an as-needed basis, submittals will be reviewed and written responses provided with comments, and recommendations as to review status (e.g., no exceptions noted, amend and resubmit, etc.).
Submittal review will determine if the items conform to the requirements of the construction Contract Documents. Submittal review will not extend to means, methods, techniques, sequences or procedures of construction (except where a particular means, method, technique, sequence or procedure of construction is specifically and expressly called for by the construction Contract Documents) or to safety precautions or programs incident thereto.
Subtask 12-06 – Compile and Submit Final Project Documents Objectives
Parametrix will provide the City with a set of project record documents. These will include field reports and photographs, meeting notes and other correspondence, and documentation of submittals, RFIs, and Construction Change Orders that were reviewed or prepared.
Subtask 12-07– Develop Record Drawing
Objectives
Parametrix will review the Contractor’s working record drawing markups for general completeness and advise the Contractor of additions or clarifications that are needed. Based on the Contractor’s redline markups, and other markups provided by the City or CM, Parametrix will draft a complete set of record drawings for the completed project. Parametrix will submit one set of record drawings in electronic PDF format identifying changes to the design made during construction.
Deliverables
Deliverables for this task include:
Project record drawings in PDF format, SWPPP Amendments, final documentation package, written responses for RFI’s, Submittals, and Change Orders.
Assumptions
Assumptions for this task include:
Scope of Work
City of Alameda
Lincoln Avenue / Marshall Way / Pacific Avenue 16 July 2025 Amendment No. 2
The construction contract will be for up to 12 months
Up to 12 monthly field visits, inspections and guidance related to the required The City’s CM will have primary responsibility in the overall observation and approval of constructed facilities. Such responsibilities will include, but not limited to, observing tests required to be performed by the Contractor or referenced in the contract documents, obtaining required documentation from the contractor and suppliers (material certifications, delivery tickets, test results), and accepting work completed by the Contractor.
The Construction Contractor will submit RFI’s, Submittals, and other requests to the CM for review. After review, the CM will then send them to the City and Parametrix as. The following are the number of anticipated reviews/evaluations/amendments:
¾ Review up to ten (10) RFI’s
¾ Evaluation of up to ten (10) Submittals
¾ Evaluation of up to five (5) Construction Change Orders (Additional design for significant project changes due to unforeseen conditions are not included). ¾ Develop up to five (2) SWPPP amendments
The City’s designated Legally Responsible Person (LRP), will manage compliance related submittals for the NPDES General Construction Permit including submitting the NOI and NOT Contractor will be responsible for the working record drawings during construction. These working drawings will be incorporated into a final record drawings pdf and submitted to the City.
Task 13 – Project Contingency
Objectives
A project contingency fund is included in the scope of work. The contingency fund shall be used upon City approval for supplement tasks that may arise during the conduct of the work. Supplement work plans shall be prepared and approved by the City prior to conducting any contingency tasks.
Role on the
Project
Principal
Consultant
Sr Consultant
Sr Engineer
Enginer IV
Engineer III
Engineer I
Sr Designer
Designer II
Sr Project Controls
Project Accounting
Hourly Rate $395.00 $310.00 $270.00 $205.00 $180.00 $145.00 $200.00 $150.00 $170.00 $130.00 Task SubTask Description
Labor
Subtotal Labor Hours
01 Project Management 170,210 $ 5 3 0 2 0 6 2 4 8 0 00000 5 2 2 4
01.01 Project Management and Internal Team Meetings 82,160 $ 260 104 104 52
01.02 Monthly Invoices and Progress Reports 27,480 $ 96 24 48 24
01.03 External Project Meetings 60,570 $ 174 78 96 07 95% Plans, Specifications, and Estimate (PS&E) Development 999,120 $ 3,320 36 476 300 964 1,104 80 120 240 0 0
07.01 Project Refinement 62,940 $ 256 12 56 60 64 64
07.02 Survey, Mapping and ROW Services 78,300 $ 0
07.03 Civil Design Plans 221,760 $ 1,108 8 100 400 320 120 160
07.04 Striping and Signage Plans 103,000 $ 480 40 120 120 120 80
07.05 Landscape Plans 25,200 $ 140 20 40 80
07.06 Electrical Plans 108,160 $ 468 8 100 80 80 200
07.07 Communications Conduit Plans 52,500 $ 240 60 60 120
07.08 Stormwater Plans 20,800 $ 100 20 40 40
07.09 Utility Plans 36,000 $ 180 20 40 120
07.10 Right of Way Plans 36,000 $ 180 20 40 120
07.11 Utility Identification and Potholing 150,000$ 0
07.12 Geotechnical Investigation and Pavement Design 60,100 $ 0
07.13 Technical Specifications 22,180 $ 84 4 40 40
07.14 Engineer's Opinion of Probably Costs 22,180 $ 84 4 40 40 08 100% Plans, Specifications and Estimate (PS&E) Development 136,580 $ 6 0 4 4 1 0 0 1 0 0 2 0 0 2 0 0 00000
08.01 100% Plans, Specifications and Estimate (PS&E) Development 136,580 $ 604 4 100 100 200 200 09 Issue for Bid (IFB) Plans, Specifications & Estimate (PS&E) 67,980 $ 2 8 4 4 8 0 4 0 8 0 8 0 00000
9.01 Issue for Bid (IFB) Plans, Specifications & Estimate (PS&E) 67,980 $ 284 4 80 40 80 80 10 Construction Bid Support 22,180 $ 8 4 4 4 0 0 4 0 000000
10.01 Construction Bid Support 22,180 $ 84 4 40 40 11 Permit Coordination 9,250 $ 4 0 0 1 0 0 3 0 000000
11.01 Permit Coordination 9,250 $ 40 10 30 12 Design Services During Construction 92,460 $ 398 8 90 100 80 0 0 0 120 0 0
12.01 Field Visits 13,920$ 48 24 24
12.02 SWPPP Amendments 13,900 $ 50 10 40
12.03 Requests for Information (RFIs) 11,600 $ 40 20 20
12.04 Construction Change Orders 11,300 $ 50 10 40
12.05 Submittals 11,300$ 50 10 40
12.06 Compile and Submit Final Project Documents 7,800 $ 24 8 8 8
12.07 Develop Record Drawings 22,640 $ 136 8 8 120 13 Project Contingency 200,000 $ 0 0 0 0 0000000
13.01 Project Contingency 150,000 $ 0
13.02 Sub Consultant Contingency 50,000 $ 0 Labor Totals 1,697,780 $ 5260 262 1044 540 1394 1384 80 120 360 52 24 Travel 1,000$
Miscellaneous 1,000$
Parametrix Base Fee Proposal Total 1,699,780 $
6001 Shellmound Street, Ste. 500 Emeryville, CA 94608 | Parametrix.com 474-8939-003
Lincoln Ave / Marshall Way / Pacific Ave Safety Improvement Project
10 24
04 4
100
100
4 0
0 80 8
22,180 84
6,580 604
04 4
84 103,0
25,200
108,160
0 20,800$
36,000$
36$
150$
6 ment $
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0 180
22 6,580
04 84
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0 20,80
me $
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