Cities Index.
Exhibit 1: Agreement

Alameda City Council
February 17, 2026

Document
Exhibit 1: Agreement
Meeting
February 17, 2026
Body
Alameda City Council
Pages
8
Original file
612 KB
Text extracted from the city's file for reading and search. Open the original on legistar1.granicus.com. That file is the official record.

Ruby’s Place dba Restorative Pathways 1 Service Provider Agreement Version 10-15-25

SERVICE PROVIDER AGREEMENT
This SERVICE PROVIDER AGREEMENT (“Agreement”) is entered into this ____ day of _________ 20___ (“Effective Date”), by and between the CITY OF ALAMEDA, a municipal corporation (“the City”), and Ruby’s Place dba Restorative Pathways, a non-profit corporation, whose address is 20880 Baker’s Road Castro Valley, Ca 94546 (“Provider”), in reference to the following facts and circumstances:

RECITALS
A. The City is a municipal corporation duly or ganized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City.

B. The City is in need of the following serv ices: Emergency Supportive Housing. City staff interviewed qualified firms on the City's bidders list or other interested suppliers who had provided proposals to the City concerning the City's need fo r services or materials and selected the service provider that best meets the needs of the City
C. Provider possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.

D. Whereas, the City Council authorized the City Manager to execute this agreement on February 17, 2026.

E. The City and Provider desire to enter into an agreement for operation of the Emergency Supportive Housing program, upon the terms and conditions herein.

AGREEMENT
NOW, THEREFORE, in consideration of the fo rgoing, which are incorporated herein by reference, and for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Provider agree as follows:

1. TERM:

The term of this Agreement shall commence on the 1 th day of February 2026, and shall  terminate on the th day of )HEUXDU\ 2027, unless terminated earlier as set forth herein.

The parties may agree to extend the term of this Agreement  for up to  (4) additional years WKURXJK )HEUXDU\   . Any extension shall be documented in a signed amendment. In the event that the parties agree to extend the Agreement, all provisions of the Agreement shall remain unchanged.

2. SERVICES TO BE PERFORMED:

Provider agrees to do all necessary work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwis e specified, and to do all necessary work included 





 

 












Ruby’s Place dba Restorative Pathways 2 Service Provider Agreement Version 10-15-25
in Exhibit A as requested. Provider acknowledges that the work plan included in Exhibit A is tentative and does not commit the City to request Provider to perform all tasks included therein.

3. COMPENSATION TO PROVIDER:
a. By the 7 th day of each month, Provider shall submit to the City an invoice for the total amount of work done the previous month. Pricing and accounting of charges are to be according to the fee schedule as set forth in Exhibit B and incorporated herein by this reference.

Extra work must be approved in writing by the City Manager or their designee prior to performance and shall be paid on a Time and Material basis as set forth in this Section 3. b. Compensation for this contract shall not exceed $700,000 per year, for a total five- year compensation not to exceed $3,500,000. Use of contingency shall be for items of work outside the original scope and requires prior written authorization by the City Use of contingency shall be for items of work outside the original scope and requires prior written authorization by the City.

4. TIME IS OF THE ESSENCE:

Provider and the City agree that time is of the essence regarding the performance of this Agreement.

5. STANDARD OF CARE:

Provider shall perform all services under th is Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Provider represents that it is skilled in the professional calling necessary to pe rform all services contracted for in this Agreement. Provider further represents that all of its employees and subcontractors shall have sufficient skill and experience to perform the duties assigned to them pursuant to and in furtherance this Agreement.

Provider further represents that it (and its employees and subcontractors) have all licenses, permits, qualifications, and approvals of wh atever nature that are legally required to perform the services (including a City Business License , as needed); and that such licenses and approvals shall be maintained throughout the term of this Agreem ent. As provided for in the indemnification provisions of this Agreement, Provider shall pe rform (at its own cost and expense and without reimbursement from the City) any services necessa ry to correct errors or omissions which are caused by Provider’s failure to comply with th e standard of care provided for herein. Any employee of the Provider or its sub-providers who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of any services under this Agreement, or a threat to the safety of persons or propert y (or any employee who fails or refuses to perform the services in a manner acceptable to the City ) shall be promptly removed by the Provider and shall not be re-employed to perform any further services under this Agreement.

6. INDEPENDENT PARTIES:

Provider hereby declares that Provider is engaged as an independent business and Provider agrees to perform the services as an independent contractor. The manner and means of conducting the services and tasks are under the control of Pr ovider except to the extent they are limited by statute, rule or regulation and the express terms of this Agreement. No civil service status or other 





 

 












Ruby’s Place dba Restorative Pathways 3 Service Provider Agreement Version 10-15-25
right of employment will be acquired by virtue of Provider’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Provider, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally asso ciated with an employer-employee relationship from any compensation due to Provider. Paymen ts of the above items, if required, are the responsibility of Provider. Any personnel performing the services under this Agreement on behalf of Provider shall also not be employees of City and shall at all times be under Provider’s exclusive direction and control.

7. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Provider assumes any and all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Provider shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Provider.

8. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Provider and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origi n, ancestry, disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Such non-discrimination shall include but not be limited to all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment adver tising, layoff, or termination. Pr ovider agrees that any violation of this provision shall constitute a material breach of this Agreement.

9. HOLD HARMLESS:
a. To the fullest extent permitted by law, Provider shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents a nd volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including reasonable attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Provider’s performance of its obl igations under this Agreement or out of the operations conducted by Provider even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or w illful misconduct on the part of Provider, Provider shall have no right of reimbursement agai nst Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Provider.

Provider shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Agreement ar e undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement. 





 

 












Ruby’s Place dba Restorative Pathways 4 Service Provider Agreement Version 10-15-25
b. As to Claims for professional liability only, Provider’s obligation to defend Indemnitees (as set forth above) is limited as provided in California Civil Code Section 2782.8. c. Provider’s obligation to indemnify, defe nd and hold harmless Indemnitees shall expressly survive the expiration or early termination of this Agreement.

10. INSURANCE:
a. On or before the commencement of the terms of this Agreement, Provider shall furnish the City’s Risk Manager with certificat es showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with Sections

10.b. (1) through (3). The Certificate Holder s hould be The City of Alameda, 2263 Santa Clara, Ave., Alameda, CA 94501. Such certificates, which do not limit Provider’s indemnification, shall also contain substantially the following statement:
“Should any of the above insuran ce covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall pr ovide thirty (30) days’ advance written notice to the City of Alameda. Attention: Risk Manager.” Provider shall maintain in force at all times during the performance of this Agreement all appropriate coverage of insurance required by this Agreement with an insurance company licensed to offer insurance business in the State of Californi a with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Provider shall deliver updated insurance certificates to the City at the address described in Section 17.f. prior to the expiration of the ex isting insurance certificate for the duration of the term of Agreement. Endorsements naming th e City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.
_____________
Provider Initials
b. COVERAGE REQUIREMENTS:

Provider shall maintain insurance coverage and limits at least as broad as:
(1) Workers’ Compensation:

Statutory coverage as required by the State of California, as well as a Waiver of Subrogation (Rights of Recovery) endorsement. (2) Liability:

Commercial general liability coverage in the following minimum limits:

Bodily Injury: $1,000,000 each occurrence
$2,000,000 aggregate - all other
Property Damage: $1,000,000 each occurrence
$2,000,000 aggregate






 















If submitted, combined single limit policy with per occurrence limits in the amounts of $2,000,000 and aggregate limits in the amounts of $4,000,000 will be considered equivalent to the required minimum limits shown above. Provider shall also submit declarations and policy e ndorsements pages. Additional Insured Endorsement naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers is required. The Additional Insured Endorsement shall include primary and non-contributory coverage at least as broad as the CG 2010.
(3) Automotive:

Comprehensive automobile liability coverage (any auto) in the following minimum limits:

Bodily injury: $1,000,000 each occurrence
Property Damage: $1,000,000 each occurrence
or
Combined Single Limit: $2,000,000 each occurrence
Additional Insured Endorsement naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers is required. (4) Professional Liability:

Professional liability insurance which includes coverage appropriate for the professional acts, errors and omissions of Provider’s profession and work hereunder, including, but not limited to, technology professional liability errors and omissions if the services being provide d are technology-based, in the following minimum limits:
$1,000,000 each claim
Technology professional liability errors and omissions shall include, or be endorsed to include, proper ty damage liability coverage for damage to, alteration of, loss of, or destruction of electronic da ta and/or information “property” of the City in the care, custody, or control of Provider. If not covered under Provider’s liability policy, such “property” covera ge of the City may be endorsed onto Provider’s Cyber Liability Policy as covered property as follows: cyber liability coverage in an amount sufficient to cover the full replacement value of damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City that will be in the care, custody, or control of Provider. ____________
Provider Initials
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]






 















c. SUBROGATION WAIVER:

Provider hereby agrees to waive rights of subrogation that any insurer of Provider may acquire from Provider by virtue of the pa yment of any loss. Provider agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether the City has received a waiver of subrogati on endorsement from the insurer. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by Provider, its employees, agents and subcontractors. d. FAILURE TO SECURE:

If Provider at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Provider’s name or as an agent of Provider and shall be compensated by Provider for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
e. ADDITIONAL INSUREDS:

The City, its City Council, boards, commi ssions, officials, em ployees, agents, and volunteers shall be named as additional insured(s) under all insurance coverages, except workers’ compensation and professional liability insurance. The naming of an additional insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured. An additional insured named herein shall not be held liable for any premium, deductible portion of any loss, or expense of any nature on this policy or any extension thereof. Any other insurance held by an additional insured sh all not be required to contribute anything toward any loss or expense covered by the insurance provided by this policy.

Additional Insured coverage under Provider’s policy shall be primary and non-contributory and ____________
Provider Initials
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]






 















Ruby’s Place dba Restorative Pathways 6 Service Provider Agreement Version 10-15-25
will not seek contribution from the City’s insurance or self-insurance. Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured(s). f. SUFFICIENCY OF INSURANCE:

The insurance limits required by the City are not represented as being sufficient to protect Provider. Provider is advised to consult Provider’s insurance broker to determine adequate coverage for Provider. The coverage and limits shall be (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of the coverage carried by or available to Provider; whichever is greater. g. EXCESS OR UMBRELLA LIABILITY:

If any Excess or Umbrella Liability policies are used to meet the limits of liability required by this Agreement, then said policies shall be true “following form” of the underlying policy coverage, terms, conditions, and provisions and shall meet all of the insurance requirements stated in this Agreement, including but not limited to, the additional insured, SIR, and primary insurance requirements stated therein. No insurance policies maintained by the indemnified parties or Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until all the primary and excess liability policies carried by or available to the Provider are exhausted. If a Provider is using an Excess Liability policy to supplement any insurance co verage required by this Agreem ent, they must submit the Excess Liability policy in full.

11. CONFLICT OF INTEREST:

Provider warrants that it is not a conflict of interest for Provider to perform the services required by this Agreement. Provider may be required to fill out a conflict of interest form if the services provided under this Agreement require Provider to make certain governmental decisions or serve in a staff capacity as defined in Title 2, Division 6, Section 18700 of the California Code of Regulations.

12. PROHIBITION AGAINST TRANSFERS:
a. Provider shall not assign, subl ease, hypothecate, or transfer this Agreement, or any interest therein, directly or i ndirectly, by operation of law or otherwise, without prior written consent of the City Manager. Provider shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer. The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for money agains t the City under this Agreement may be assigned by Provider to a bank, trust company or other financial institution without prior written consent. b. The sale, assignment, transfer or othe r disposition of any of the issued and outstanding capital stock, membership interest, partnership interest, or the equivalent, which shall result in changing the control of Provider, shall be construed as an assignment of this Agreement.

Control means fifty percent or more of the voting power of Provider. 





 

 












Ruby’s Place dba Restorative Pathways 7 Service Provider Agreement Version 10-15-25

13. APPROVAL OF SUB-PROVIDERS:
a. Only those persons and/or businesses whos e names and resumés are attached to this Agreement shall be used in the performance of this Agreement. However, if after the start of this Agreement, Provider wishes to use sub-providers, at no additional costs to the City, then Provider shall submit a written request for consent to add sub-providers including the names of the sub- providers and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion. b. Each sub-provider shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Provider. c. In addition, any tasks or services perfo rmed by sub-providers shall be subject to each provision of this Agreement. Provider shall include the following language in their agreement with any sub-provider: “Sub-pr oviders hired by Provider agree to be bound to Provider and the City in the same manner and to the same extent as Provider is bound to the City.” d. The requirements in this Section 13 sh all not apply to persons who are merely providing materials, supplies, data or information that Provider then analyzes and incorporates into its work product.

14. PERMITS AND LICENSES:

Provider, at its sole expense, shall obtain and maintain during the term of this Agreement, all appropriate permits, certificates and licenses, including a City business license that may be required in connection with the performance of the services and tasks hereunder.

15. REPORTS:
a. Each and every report, draft, work product, map, record and other document produced, prepared or caused to be prepared by Provider pursuant to or in connection with this Agreement shall be the exclusive property of the City.
b. No report, information or other data give n to or prepared or assembled by Provider pursuant to this Agreement shall be made available to any individual or organization by Provider without prior approval of the City Manager or their designee. c. Provider shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Agreement.

16. RECORDS:
a. Generally, the City has the right to conduct audits of Pr ovider’s financial, performance and compliance records maintained in connection with Contractor’s operations and services performed under the Agreement. In the event of such audit, Contractor agrees to provide the City with reasonable access to Contractor’s employees and make all such financial (including annual financial statements signed by an independent CPA), performance and compliance records available to the City. City agrees to provide C ontractor an opportunity to discuss and respond to any findings before a final audit report is filed.






 

 












Ruby’s Place dba Restorative Pathways 8 Service Provider Agreement Version 10-15-25
b. Provider shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Provider’s performance under the Agreement, as well as mainta in books and records rela ted to sales, costs, expenses, receipts and other such information requ ired by the City that relate to the performance of the services and tasks under this Agreement (collectively the “Records”). c. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Provider shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Agreement. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Provider for a period of three (3) years after receipt of final payment.
d. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of record s, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Agreement or failure to act in good faith, then Provider shall reimburse the City for all reasonable costs an d expenses associated with the supplemental examination or audit.

17. NOTICES:
a. All notices shall be in writing and delivered : (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with deliver y confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.
b. Each notice shall be deemed to have been received on the earlier to occur of: (x) actual delivery or the date on whic h delivery is refused; or (y) three (3) days after notice is deposited in the U.S. mail or with a courier se rvice in the manner described above (Sundays and City holidays excepted).
c. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address. d. All notices, demands, requests, or approva ls from Provider to the City shall be addressed to the City at:

City of Alameda
Housing and Human Services Division
950 West Mall Square, Suite 205
Alameda, CA 94501
ATTENTION: Camille Rodriguez
Ph: (510) 747-6890






 

 












Ruby’s Place dba Restorative Pathways 9 Service Provider Agreement Version 10-15-25
e. All notices, demands, requests, or approva ls from the City to Provider shall be addressed to Provider at:

Restorative Pathways
20880 Baker Road
Castro Valley, CA 94546
ATTENTION: Dr. Sophora Acheson, CEO
Ph: (510) 581-5626
f. All updated insurance certificates from Pr ovider to the City shall be addressed to the City at:

City of Alameda
Housing and Human Services Division
950 West Mall Square, Suite 205
Alameda, CA 94501
ATTENTION: Shelbey Neil
Ph: (510) 747-6890 / [email protected]

18. SAFETY:
a. Provider will be solely and completely responsible for conditions of all vehicles owned or operated by Provider, including the safety of all persons and property during performance of the services and tasks under this Agreement. This requirement will apply continuously and not be limited to normal working hours. In addition, Provider will comply with all safety provisions in confor mance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Agreement. Where any of these are in conflict, the more stringent requirements will be followed. Provider’s failure to thoroughly familiarize itself with the aforementi oned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein. b. Provider will immediately notify the City w ithin 24 hours of any incident of death, serious personal injury or subs tantial property damage that occurs in connection with the performance of this Agreement. Provider will promptly submit to the City a written report of all incidents that occur in connection with this Agreement. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Provider’s employee(s) involved in the incident; (iii) name and address of Provi der’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.

19. TERMINATION:
a. In the event Provider fails or refuses to perform any of the provisions hereof at the time and in the manner required hereunder, Provider shall be deemed in default in the performance of this Agreement. If such default is not cured within two (2) business days after receipt by Provider from the City of written notice of default, specifying the nature of such default and the steps necessary to cure such default, the City may thereafter immediately terminate the Agreement forthwith by giving to Provider written notice thereof. 





 

 












Ruby’s Place dba Restorative Pathways 10 Service Provider Agreement Version 10-15-25
b. The foregoing notwithstanding, the City sha ll have the option, at its sole discretion and without cause, of terminating this Agreement by giving seven (7) days’ prior written notice to Provider as provided herein.
c. Upon termination of this Ag reement either for cause or for convenience, each party shall pay to the other party that portion of compensation specified in this Agreement that is earned and unpaid prior to the effective date of termination. The oblig ation of the parties under this Section 19.c. shall survive the expiration or early termination of this Agreement.

20. ATTORNEYS’ FEES:

In the event of any litigation, including administrative proceedings, relating to this Agreement, including but not limited to any actio n or suit by any party, assignee or beneficiary against any other party, beneficiary or assignee, to enforce, interpret or seek relief from any provision or obligation arising out of this Agreement, the parties and litigants shall bear their own attorney’s fees and costs. No party or litigant shall be entitled to recover any attorneys’ fees or costs from any other party or litigant, regardless of which party or litigant might prevail.

21. HEALTH AND SAFETY REQUIREMENTS.

Provider acknowledges that the C ity shall have the right to impose, at the City’s sole discretion, requirements that it deem s are necessary to protect the health and safety of the City employees, residents, and visitors. Provider ag rees to comply with all such requirements, including, but not limited to, mandatory vaccinati ons, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings. Provider also agrees to make available to the City, at the City’s request, records to demonstrate Provider’s compliance with this Section.

22. COMPLIANCE WITH ALL APPLICABLE LAWS:

During the term of this Agreement, Provider shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Alameda which affect the manner in which the services or tasks are to be performed by Provider, as well as all such orders and decrees of bodies or tribuna ls having any jurisdiction or authority over the same. Provider shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the Cit y. Provider shall defend, indemnify, and hold City (including its officials, directors, officers, empl oyees, and agents) free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws and regulations pursuant to the indemnification provisions of this Agreement.

23. CONFLICT OF LAW:

This Agreement shall be interpreted under, and enforced by the laws of the State of California without regard to any c hoice of law rules which may dir ect the application of laws of another jurisdiction. The Agreement and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Agreement (or the successors of those authorities). Any suits brought pursuant to this Agreement shall be filed with the courts of the County of Alameda, State of California.

24. WAIVER:






 

 












Ruby’s Place dba Restorative Pathways 11 Service Provider Agreement Version 10-15-25
A waiver by the City of any breach of any term, covenant, or cond ition contained herein shall not be deemed to be a waiver of any subs equent breach of the sa me or any other term, covenant, or condition contained herein, whether of the same or a different character.

25. INTEGRATED CONTRACT:

Subject to the language of Section 30, the Recita ls and exhibits are a material part of this Agreement and are expressly incorporated here in. This Agreement represents the full and complete understanding of every ki nd or nature whatsoever betwee n the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Agreement will be effective only by written execution signed by both the City and Provider.

26. PREVAILING WAGES:

Provider is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq. as well as California Code of Regulations, Title 8, Section 1600, et seq., (“Prevailing Wage Laws”) which require the payment of prev ailing wage rates and th e performance of other requirements on “public works” and “maintenance” projects. Provider agrees to fully comply with such Prevailing Wage Laws if the services are be ing performed as part of an applicable “public works” or “maintenance” project as defined by the Prevailing Wage Laws and if the total compensation is $1,000 or more. City, upon Provider’s request, shall provide Provider with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement.

Provider shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the servi ces available to interested parties upon request; and shall post copies at the Provider’s principal place of business and at the project site. Provider shall defend, indemnify, and hold the City (its elected officials, office rs, employees, and agents) free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

27. CAPTIONS:

The captions in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit or amplify the terms or provisions of this Agreement.

28. COUNTERPARTS:

This Agreement may be executed in any num ber of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

29. SIGNATORY:

By signing this Agreement, signatory warrants and represents that they executed this Agreement in their authorized capacity and that by their signature on this Agreement, they or the entity upon behalf of which they acted, executed this Agreement. 





 

 












Ruby’s Place dba Restorative Pathways 12 Service Provider Agreement Version 10-15-25

30. CONTROLLING AGREEMENT:

In the event of a conflict between the terms and conditions of this Agreement (as amended, supplemented, restated or othe rwise modified from time to time) and any other terms and conditions wherever contained, including, without limitation, terms and conditions included within exhibits, the terms and conditions of this Agreement shall control and be primary.

31. NONDISCRIMINATION – FEDERAL REQUIREMENTS:
a. Provider certifies and agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, ancestry, sex, age, or condition or physical or mental handicap (as de fined in 41 C.F.R. Section 60-741, et seq.), in accordance with requirement of state or federal law. Provider shall take affirmative action to ensure that qualified applicants are employed and that employees are treated during employment without regard to race, color, religion, national origin, ancestry, sex, age, or condition of physical or mental handicap in accordance with requirements of state and federal law. Such shall include, but not be limited to, the following:
(1) Employment upgrading, demotion, tr ansfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation. (2) Selection for training, incl uding interns and apprentices.

A. Provider agrees to post in conspic uous places in each of Provider’s facilities providing services he reunder, available and open to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

B. Provider shall, in all solicitations or advertisements for employees placed by or on behalf of Provider, state that all qualified applicants will receive consideration for empl oyment without regard to race, color, religion, national origin, ancestry, sex, age, or condition of physical or mental handicap, in accordance with requirements of state and federal law.

C. Provider shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice advisi ng the labor union or workers’ representative of Provider’s commitments under this paragraph.

D. Provider certifies and agrees that it will deal with its subcontractors, bidders, or vendors without regard to race, color, religion, national origin, ancestry, sex, age, or condition of physical or mental handicap, in accordance with requirement of state and federal law. 





 

 












Ruby’s Place dba Restorative Pathways 13 Service Provider Agreement Version 10-15-25
E. In accordance with applicable state and federal law, Provider shall allow duly authorized county, stat e and federal representatives access to its employment records during regular business hours in order to verify compliance with the anti-discrimination provisions of this paragraph. Provider shall provide such other information and records as such representatives may require in order to verify compliance with the anti-discrimination provisions of this paragraph.
b. If the City finds that any of the provisions of this paragraph have been violated, the same shall constitute a material breach of Agreement upon which the City may determine to cancel, terminate, or suspend this Agreement. The City reserves the right to determine independently that the anti-discrimination provisions of this Agr eement have been violated. In addition, a determination by the California Fair Employment Practices Commission or the Federal Equal Employment Opportunity Commission that Provi der has violated state and federal anti- discrimination laws shall constitute a finding by the City that Provider has violated the anti- discrimination provisions of Agreement.
c. The parties agree that in the event Provider violates any of the anti-discrimination provisions of this paragraph, the City shall be entitled, at its option, to the sum of $500.00 pursuant to California Civil Code Section 1671 as liquidated damages in lie u of canceling, terminating, or suspending this Agreement.
d. Provider hereby agrees that it will comp ly with Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794) , all requirements impos ed by the applicable regulations, and all guidelines a nd interpretations issued pursuant thereto, to the end that no qualified handicapped person shall, on the basis of handicap, be excluded from participation in, be denied the benefits of, or otherwise be subjec ted to discrimination under any program or activity of Provider receiving Federal Fina ncial Assistance. In addition, Provider shall comply with the Uniform Federal Accessibility Standards, and Provider, Engineer, or Architect responsible for any design, construction or alteration shall certify compliance with those Standards. e. Provider’s attention is directed to laws, including but not limited to:
(1) CIVIL RIGHTS/EQUAL OPPORTUNITY
A. Civil Rights Act of 1964. Under Title VII of the Civil Rights Act of 1964, no person shall, on the grounds of race, sex, religion, color, or national origin, be excluded from pa rticipation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.

B. Section 109 of the Housing a nd Community Development Act of 1974. No person in the United States shall, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be s ubjected to discrimination under any 





 

 












Ruby’s Place dba Restorative Pathways 14 Service Provider Agreement Version 10-15-25
program or activity funded in whole or in part with funds made available under this title.

C. Section 109 of the Act further pr ovides that any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.) or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 19 73 (29 U.S.C. 794) shall also apply to any program or activity funded in whole or in part with funds made available pursuant to the Act.
(2) PROGRAM ACCESSIBILITY FOR INDIVIDUALS WITH

DISABILITIES
This Agreement is subject to laws a nd regulations concerning the rights of otherwise qualified individua ls with handicaps for equa l participation in, and benefit from federally assisted programs and activities, including but not limited to:

A. Americans with Disabilities Act of 1990 (ADA) (28 C.F.R. 5). Title II, Subpart A of the Americans with Disabilities Act of 1990 applies to all publicly funded activities and programs. Provider shall also comply with the public accommodations requirements of Title III of the ADA, as applicable.

B. Nondiscrimination on th e Basis of Handicap (24 C.F.R. 8). These regulations, which implement Section 504 of the Rehabilitation Act of 1973, as amended, and as cited in Section 109 of the Housing and Community Development Act, apply to all federally assisted activities and programs and are implemented through the regulations at 24 C.F.R. 8.

C. Architectural Barrier Act of 1968. Any building or facility, excluding privately owned resi dential structures, designed, constructed, or a ltered with federal funds, shall comply with the Uniform Federal Accessibility Sta ndards, 1984 (41 C.F.R. 3) and the Handicapped Accessibility Requirements of the State of California Title 24. The Consultant, Engineer or Architect responsible for such design, constr uction or alteration shall certify compliance with the above standards.

D. In resolving any conflict between the accessibility standards cited in paragraphs (A), (B) and (C) above, the more stringent standard shall apply.

32. NONDISCRIMINATION – HUD REQUIREMENTS:
a. Provider certifies and agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, ancestry, sex, age, or 





 

 












Ruby’s Place dba Restorative Pathways 15 Service Provider Agreement Version 10-15-25
condition or physical or mental handicap (as de fined in 41 C.F.R. Section 60-741, et seq.), in accordance with requirement of state or federal law. Provider shall take affirmative action to ensure that qualified applicants are employed and that employees are treated during employment without regard to race, color, religion, national origin, ancestry, sex, age, or condition of physical or mental handicap in accordance with requirements of state and federal law. Such shall include, but not be limited to, the following:
(1) Employment upgrading, demotion, tr ansfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation. (2) Selection for training, incl uding interns and apprentices.

A. Provider agrees to post in conspi cuous places in each of Provider’s facilities providing services he reunder, available and open to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause.

B. Provider shall, in all solicitations or advertisements for employees placed by or on behalf of Provider, state that all qualified applicants will receive consideration for empl oyment without regard to race, color, religion, national origin, ancestry, sex, age, or condition of physical or mental handicap, in accordance with requirements of state and federal law.

C. Provider shall send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding a notice advisi ng the labor union or workers’ representative of Provider’s commitments under this paragraph.

D. Provider certifies and agrees that it will deal with its subcontractors, bidders, or vendors without regard to race, color, religion, national origin, ancestry, sex, age, or condition of physical or mental handicap, in accordance with requirement of state and federal law.

E. In accordance with applicable state and federal law, Provider shall allow duly authorized county, stat e and federal representatives access to its employment records during regular business hours in order to verify compliance with the anti-discrimination provisions of this paragraph. Provider shall provide such other information and records as such representatives may require in order to verify compliance with the anti-discrimination provisions of this paragraph.
b. If the City finds that any of the provisions of this paragraph have been violated, the same shall constitute a material breach of Agreement upon which the City may determine to cancel, terminate, or suspend this Agreement. The City reserves the right to determine independently that the anti-discrimination provisions of this Agr eement have been violated. In addition, a 





 

 












Ruby’s Place dba Restorative Pathways 16 Service Provider Agreement Version 10-15-25
determination by the California Fair Employment Practices Commission or the Federal Equal Employment Opportunity Commission that Provi der has violated state and federal anti- discrimination laws shall constitute a finding by the City that Provider has violated the anti- discrimination provisions of this Agreement.
c. The parties agree that in the event Provider violates any of the anti-discrimination provisions of this paragraph, the City shall be entitled, at its option, to the sum of $500.00 pursuant to California Civil Code Section 1671 as liquidated damages in lie u of canceling, terminating, or suspending this Agreement.
d. Provider hereby agrees that it will comp ly with Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794) , all requirements impos ed by the applicable regulations, and all guidelines a nd interpretations issued pursuant thereto, to the end that no qualified handicapped person shall, on the basis of handicap, be excluded from participation in, be denied the benefits of, or otherwise be subjec ted to discrimination under any program or activity of Provider receiving Federal Fina ncial Assistance. In addition, Provider shall comply with the Uniform Federal Accessibility Standards, and Provider, Engineer, or Architect responsible for any design, construction or alteration shall certify compliance with those Standards. e. Provider’s attention is directed to laws, including but not limited to:
(1) CIVIL RIGHTS/EQUAL OPPORTUNITY
A. Civil Rights Act of 1964. Under Title VII of the Civil Rights Act of 1964, no person shall, on the grounds of race, sex, religion, color, or national origin, be excluded from pa rticipation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.

B. Section 109 of the Housing a nd Community Development Act of 1974. No person in the United States shall, on the grounds of race, color, national origin, or sex, be excluded from participation in, be denied the benefits of, or be s ubjected to discrimination under any program or activity funded in whole or in part with funds made available under this title.

C. Section 109 of the Act further pr ovides that any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.) or with respect to an otherwise qualified handicapped individual as provided in Section 504 of the Rehabilitation Act of 19 73 (29 U.S.C. 794) shall also apply to any program or activity funded in whole or in part with funds made available pursuant to the Act.
(2) EMPLOYMENT AND CONTRACTING OPPORTUNITIES
A. Section 3. The work to be perfo rmed under this Agreement is on a project assisted under a program providing direct Federal financial 





 

 












Ruby’s Place dba Restorative Pathways 17 Service Provider Agreement Version 10-15-25
assistance from the Department of Housing and Urban Development Department and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible, opportunities for training and employment be given to lower income residents of the area of the Section 3 covered project, and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the Section 3 covered project.

B. The parties to this Agreement will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of the Housing and Ur ban Development set forth in 24 Part C.F.R. 135, and all applicab le rules and orders of the Department issued thereunder prior to the execution of this Agreement. The parties to this Agreement certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements.

C. Provider will send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if a ny, a notice advising the said labor organization or workers’ repr esentative of its commitments under this Section 3 clause and sha ll post copies of the notice in conspicuous places available to employees and applicants for employment or training.

D. Provider will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Fe deral financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violati on of regulations issued by the Secretary of Housing and Urban Development, 24 C.F.R. Part 135.

Provider will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 C.F.R. Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations.

E. Compliance with the provisions of Section 3, the regulations set forth in 24 C.F.R. Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of the Agreement, is a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient, its contractors and subcontractors, its successors, and assigns to those sanctions specified by the grant or loan agreement or contract 





 

 












Ruby’s Place dba Restorative Pathways 18 Service Provider Agreement Version 10-15-25
through which Federal assistance is provided, and to such sanctions as are specified by 24 C.F.R. Part 135.
(3) PROGRAM ACCESSIBILITY FOR INDIVIDUALS WITH

DISABILITIES
This Agreement is subject to laws a nd regulations concerning the rights of otherwise qualified individuals with handicaps for equal partic ipation in, and benefit from federally assisted programs and activities including but not limited to:

A. Americans with Disabilities Ac t of 1990 (ADA) (28 C.F.R. 35).

Title II, Subpart A of the Americ ans with Disabilities Act of 1990 applies to all publicly funded activities and programs. Provider shall also comply with the public accommodations requirements of Title III of the ADA, as applicable.

B. Nondiscrimination on th e Basis of Handicap (24 C.F.R. 8). These regulations, which implement Section 504 of the Rehabilitation Act of 1973, as amended, and as cited in Section 109 of the Housing and Community Development Act, apply to all federally assisted activities and programs and are implemented through the regulations at 24 C.F.R. 8.

C. Architectural Barrier Act of 1968. Any building or facility, excluding privately owned resi dential structures, designed, constructed, or a ltered with federal funds, shall comply with the Uniform Federal Accessibility Sta ndards, 1984 (41 C.F.R. 3) and the Handicapped Accessibility Requirements of the State of California Title 24. The Consultant, Engineer or Architect responsible for such design, constr uction or alteration shall certify compliance with the above standards.

D. In resolving any conflict between the accessibility standards cited in paragraphs (A), (B) and (C) above, the more stringent standard shall apply.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]






 

 












Ruby’s Place dba Restorative Pathways 19 Service Provider Agreement Version 10-15-25
IN WITNESS WHEREOF, the parties have each caused this Agreement to be duly executed on its behalf as of the Effective Date.

Ruby’s Place dba Restorative Pathways CITY OF ALAMEDA
A nonprofit corporation a municipal corporation
Sophora Acheson Adam Politzer
Executive Director Interim City Manager

RECOMMENDED FOR APPROVAL
'HEL+LPRYLW]
$VVRFLDWH([HFXWLYH'LUHFWRU
Amy Wooldridge
Assistant City Manager
APPROVED AS TO FORM:

City Attorney
Len Aslanian
Assistant City Attorney






 
















SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be e ndorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A st atement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO D INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY

NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-

STATUTE
PER

LIMITS(MM/DD/YYYY)

POLICY EXP
(MM/DD/YYYY)

POLICY EFF

POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE

DAMAGE TO RENTED
$PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-

JECT LOC

CERTIFICATE OF LIABILITY INSURANCE

DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY

$UWKXU - *DOODJKHU 5LVN 0DQDJHPHQW 6HUYLFHV //&
 1 %UDQG %RXOHYDUG 6XLWH 
*OHQGDOH &$

$WKHQD 7RYDU


$WKHQDB7RYDU#DMJFRP
/LFHQVH
'

 %HUNOH\ 5HJLRQDO ,QVXUDQFH &RPSDQ\ 

(0(56+( 129$ &DVXDOW\ &RPSDQ\ 
5XE\
V 3ODFH ,QF
 %DNHU 5RDG
&DVWUR 9DOOH\ &$

.LQVDOH ,QVXUDQFH &RPSDQ\ 



$ ; 
; 



;
++1 
    

$ 
;
; ;
++1 
    
&RPS&ROO 'HG 
% ;&):.  



& 'LUHFWRUV 2IILFHUV /LDELOLW\ 
   3HU FODLP

$JJUHJDWH

5HWHQWLRQ




3ROLF\
6H[XDO PROHVWDWLRQ$EXVH
3ROLF\
++1 
  
&DUULHU
%HUNOH\ 5HJLRQDO ,QVXUDQFH &RPSDQ\
3ROLF\ 7HUP
 7R 
3HU &ODLP
  $JJUHJDWH

6HH $WWDFKHG
+RXVLQJ DQG +RPHOHVVQHVV 6HUYLFHV
$ODPHGD &RXQW\ +HDOWK

 (PEDUFDGHUR 6XLWH 
2DNODQG &$














ACORD 101 (2008/01)
The ACORD name and logo are registered marks of ACORD
© 2008 ACORD CORPORATION. All rights reserved.

THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: FORM TITLE:

ADDITIONAL REMARKS
ADDITIONAL REMARKS SCHEDULE Page of
AGENCY CUSTOMER ID:

LOC #:

AGENCY

CARRIER NAIC CODE

POLICY NUMBER

NAMED INSURED
EFFECTIVE DATE:
(0(56+(
 
$UWKXU - *DOODJKHU 5LVN 0DQDJHPHQW 6HUYLFHV //& 5XE\
V 3ODFH ,QF
 %DNHU 5RDG
&DVWUR 9DOOH\ &$

 &(57,),&$7( 2) /,$%,/,7< ,1685$1&(
3ROLF\
3URIHVVLRQDO /LDELOLW\
3ROLF\
++1 
  
&DUULHU
%HUNOH\ 5HJLRQDO ,QVXUDQFH &RPSDQ\
3ROLF\ 7HUP
 7R 
3HU &ODLP
  $JJUHJDWH

3ROLF\
&\EHU /LDELOLW\
3ROLF\
53630
&DUULHU
8QGHUZULWHUV DW /OR\G
V /RQGRQ
3ROLF\ 7HUP
 7R 
/LPLW
  5HWHQWLRQ

&RXQW\ RI $ODPHGD LWV %RDUG RI 6XSHUYLVRUV WKH LQGLYLGXDO PHPEHUV WKHUH RI DQG DOO &RXQW\ RIILFHUV DJHQWV HPSOR\HHV YROXQWHHUV DQG UHSUHVHQ WDWLYHV LV LQFOXGHG DV DQ DGGLWLRQDO LQVXUHG RQ WKH *HQHUDO /LDELOLW\ SROLF\ SHU DWW DFKHG &*    
 7KH LQVXUDQFH SURYLGHG LV SULPDU\ DQG QRQFRQWULEXWRU \  GD\V QRWLFH RI FDQFHOODWLRQ  GD\V IRU QRQ SD\PHQW RI SUHPLXP 













COMMERCIAL GENERAL LIABILITY
CG 83 91 12 19

CG 83 91 12 19 Includes copyrighted material of Insurance Services Office, Inc., with its permission

Page 1 of 8 ends

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ CAREFULLY.

GENERAL LIABILITY BROADENING ENDORSEMENT

This endorsement modifies the insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART

Throughout this endorsement, the words “you” and “your” refer to the Named Insured shown in the Declarations.

The word “we,” “us,” and “our” refer to the company providing this insurance.

The following is only a summary of the additional coverages provided by this endorsement and is provided only for your reference and convenience. For the Limits of Insurance and the additional coverages provided by this endorsement, read the provisions on the following pages and the Coverage Form, which this endorsement modifies.

SUBJECTS OF INSURANCE
Broadened Bodily Injury
Broadened Personal and Advertising Injury
Broadened Property Damage
Broadened Fire, Lightning, Explosion, and Sprinkler Leakage - $500,000 Broadened Medical Payments - $20,000
Broadened Supplementary Benefits
a. Bail Bonds - $1,000
b. Expenses Incurred to Assist in Defense - $500 per Day Broadened Newly Acquired or Formed Organization
Broadened Non-Owned or Chartered Watercraft or Aircraft Broadened Commercial General Liability Conditions
a. Duties in the Event of Occurrence, Offense, Claim, or Suit b. Liberalization – Automatic Coverage If We Adopt Broader Coverages c. Notice to Company
Automatic Coverage for “Special Events”
Automatic Additional Insureds
a. Athletic Activity Participants
b. Contractual Obligations
c. Funding Sources
d. Manager or Lessor of Premises
e. Owner, Manager, Operator, or Lessor of “Special Event” Premises f. Supervisors or Higher in Rank – Co-Employee Exclusion Removed g. Limitations
Blanket Waiver of Subrogation
Priority of Application for Multiple Insureds

The coverages listed in this endorsement are provided as extensions or additions to your insurance program.














Page 2 of 8 ends

Office, Inc., with its permission
CG 83 91 12 19

A. BROADENED BODILY INJURY
Paragraph 3. of Section V – Definitions is deleted and replaced with the following:

3. “Bodily injury” means physical injury, sickness, or disease sustained by a person, including death resulting from any of these. “Bodily injury” also means mental injury, mental anguish, humiliation, or shock sustained by a person, if directly resulting from phys ical injury, sickness, or disease sustained by that person.

B. BROADENED PERSONAL AND ADVERTISING INJURY

1. Paragraph 14. of Section V - Definitions is deleted and replaced with the following:

14. “Personal and advertising injury” means injury, including consequential “bodily injury” arising out of one or more of the following offenses during the policy period. a. False arrest, detention, or imprisonment;
b. Malicious prosecution or abuse of process;
c. The wrongful eviction from, wrongful entry into, or invasion of the right of private occupancy of a room, dwelling, or premises that a person occupies by or on behalf of its owner, landlord, or lessor; d. Oral, written, televised, videotaped, or electronic publication of material that slanders or libels a person or organization, or disparages a person’s or organization’s goods, products, or services; e. Oral, written, televised, videotaped or electronic publication of material that violates a person’s right of privacy;
f. Misappropriation of advertising ideas or style of doing business; g. Infringement of copyright, title, or slogan; or
h. Mental injury, mental anguish, humiliation, or shock, if directly resulting from Items 14.a. through 14.g. above.

2. Exclusions 2.b. and 2.c. under Coverage B - Personal and Advertising Injury Liability are deleted and replaced with the following:
b. Material Published with Knowledge of Falsity
“Personal and advertising injury” arising out of oral, written, televised, videotaped, or electronic publication of material, if done by or at the direction of the insured with knowledge of its falsity; c. Material Published Prior to Policy Period
“Personal and advertising injury” arising out of oral, written, televised, videotaped, or electronic publication of material whose first publication took place before the beginning of the policy period; C. BROADENED PROPERTY DAMAGE
Exclusion 2.a. under Coverage A - Bodily Injury and Property Damage Liability is deleted and replaced with the following:
a. Expected Or Intended Injury
“Bodily injury” or “property damage” expected or intended from the standpoint of the insured. This exclusion does not apply to “bodily injury” or “property damage” resulting from the use of reasonable force to protect persons or property.

D. BROADENED FIRE, LIGHTNING, EXPLOSION AND SPRINKLER LEAKAGE

1. Paragraph 6. under Section III - Limits Of Insurance is deleted and replaced with the following:

6. Subject to 5. above, the Damage to Premises Rented to You Limit is the most we will pay under Coverage A for damages because of “property damage” to:
a. Any one premises while rented to you, or in the case of damage by fire, while rented to you or temporarily occupied by you with permission of the owner; and b. Personal property of others in your care, custody, or control, while at premises rented to you or in the case of damage by fire, while rented to you or temporarily occupied by you with permission of the owner, arising out of any one fire, lightning, explosion, or sprinkler leakage occurrence.














CG 83 91 12 19 Includes copyrighted material of Insurance Services Office, Inc., with its permission

Page 3 of 8 ends

The Damage to Premises Rented to You Limit is the greater of:
c. $500,000; or
d. The amount shown in the Declarations for Damage to Premises Rented to You Limit.

2. Paragraph 2. Exclusions of Coverage A - Bodily Injury and Property Damage Liability is amended as follows:

Paragraphs c. through n., do not apply to damage by fire, lightning, explosion, or sprinkler leakage to premises while rented to you or temporarily occupied by you with permission of the owner. A separate limit of insurance applies to this coverage as described in Section III - Limits Of Insurance.

3. Paragraph 4. Other Insurance of Section IV - Commercial General Liability Conditions is amended as follows:

Paragraph b.(1)(a)(ii) is deleted and replaced with the following:
(ii) That is Fire, Lightning, Explosion, or Sprinkler Leakage insurance for premises rented to you or temporarily occupied by you with permission of the owner; or

4. Paragraph 9.a. under Section V - Definitions is deleted and replaced with the following:
a. A contract for a lease of premises. However, that portion of the contract for a lease of premises that indemnifies any person or organization for damage by fire, lightning, explosion or sprinkler leakage to premises while rented to you or temporarily occupied by you with permission of the owner is not an “insured contract”;

5. This Broadened Coverage is subject to all the terms of Section III - Limits Of Insurance.

6. This Broadened Coverage does not apply if Fire Damage Liability of COVERAGE A (SECTION I) is excluded either by the Declaration to this Coverage Part or by an endorsement to this Coverage Part.

E. BROADENED MEDICAL PAYMENTS

1. The following provision is added to Paragraph 2. of Section III - Limits Of Insurance:

The Medical Expense Limit shall be the greater of:
a. $20,000; or
b. The amount shown in the Declarations for Medical Expense Limit.

2. This Medical Expense Limit is subject to all the terms of Section III - Limits Of Insurance.

3. This above Medical Expense Limit does not apply if Coverage C - Medical Payments is excluded either by the Declaration to this Coverage Part or by an endorsement to this Coverage Part.

F. BROADENED SUPPLEMENTARY PAYMENTS
Paragraphs 1.b. and 1.d. under Supplementary Payments - Coverages A and B are deleted and replaced with the following:
b. Up to $1,000 for cost of bail bonds required because of accidents or traffic law violations arising out of the use of any vehicle to which the Bodily Injury Liability Coverage applies. We do not have to furnish these bonds. d. All reasonable expenses incurred by the insured at our request to assist us in the investigation or defense of the claim or “suit,” including actual loss of earnings up to $500 a day because of time off from work.

G. BROADENED NEWLY ACQUIRED OR FORMED ORGANIZATION
Paragraph 3.a under Section II - Who Is An Insured is deleted and replaced by the following:
a. Coverage under this provision is afforded only until the 120th day after you acquire or form the organization or the end of the policy period, whichever is earlier.

H. BROADENED NON-OWNED OR CHARTERED WATERCRAFT OR AIRCRAFT Exclusion 2.g. under Coverage A - Bodily Injury and Property Damage Liability is deleted and replaced by the following:
g. “Bodily injury” or “property damage” arising out of the ownership, maintenance, use, or entrustment to others of any aircraft, “auto,” or watercraft owned by or operated by, or rented or loaned to, any insured.

Use includes operation and “loading or unloading”.














Page 4 of 8 ends

Office, Inc., with its permission
CG 83 91 12 19

This exclusion does not apply to:
(1) A watercraft while ashore on premises you own or rent; (2) A watercraft you do not own that is:
(a) Less than 51 feet long; and
(b) Not being used to carry persons or property for a charge; (3) Parking an “auto” on, or on the ways next to premises you own or rent, provided the “auto” is not owned by or rented, or loaned to you or the insured;
(4) Liability assumed under any “insured contract” for the ownership, maintenance, or use of aircraft, watercraft, or “autos”; or
(5) “Bodily injury” or “property damage” arising out of the operation of any of the equipment listed in Paragraph f. (2) or f. (3) of Section V - Definitions, Paragraph 12., “Mobile Equipment”; or (6) An aircraft you do not own that is:
(a) Hired, chartered, or loaned with a crew; and
(b) Not owned in whole or in part by any insured.
(7) This insurance does not apply, under Paragraph g.(1) and g.(2) above, if the insured has any other insurance for “bodily injury” or “property damage” which would also apply to loss covered under this provision, whether the other insurance is primary, excess, contingent, or on any other basis. (8) This insurance is excess, under Paragraph g.(6) above, over any other insurance, whether the other insurance is primary, excess, contingent or on any other basis.

I. BROADENED COMMERCIAL GENERAL LIABILITY CONDITIONS

1. Paragraph 2. Duties in The Event Of Occurrence, Offense, Claims Or Suit under Section IV - Commercial General Liability Conditions is amended to add the following provision:
e. Your obligation to notify us as soon as practicable of an “occurrence,” or offense under Paragraph 2.a. above, or a claim or “suit” or offense under Paragraphs 2.a., 2.b., and 2.c above, is satisfied if you send us written notice as soon as practicable after any of your “executive officers,” directors, partners, insurance managers, or legal representatives becomes aware of, or should have become aware of, such “occurrence,” offense, claim or “suit.”

2. The following provisions are added to Section IV - Commercial General Liability Conditions:

10. Liberalization
If we adopt any revision that would broaden the coverage under this coverage part without additional premium within 30 days prior to or during the policy period, the broadened coverage will immediately apply to this coverage part.

11. Notice To Company
If you report an “occurrence” or offense to your Workers’ Compensation insurer which later becomes a claim under this Coverage Part, failure to report such “occurrence” or offense to us at the time of the “occurrence” or offense will not be considered a violation of the Duties In The Event Of Occurrence, Offense, Claim Or Suit Condition, if you notify us as soon as practicable when you become aware that the “occurrence” or offense has become a liability claim.

J. AUTOMATIC COVERAGE FOR SPECIAL EVENTS

1. You a re automatically covered for all “special events” which you organize, promote, administer, sponsor, or conduct during the term of this policy.

2. Section V - Definitions is amended to add the following paragraph:

23. “Special Event” means any event:
a. The purpose of which is to raise funds for you; or
b. To recognize the accomplishments of your organization, your “employees,” or your “volunteer workers”; or














CG 83 91 12 19 Includes copyrighted material of Insurance Services Office, Inc., with its permission

Page 5 of 8 ends

c. Which you, or an individual or organization with whom you have entered into a contract or agreement, organize, promote, administer, sponsor, or conduct for the purposes described in Paragraphs a. or b. above; and
d. Which takes place on premises owned by you, or on premises while rented or leased to you or to that organization described in Paragraph c. above.

K. AUTOMATIC ADDITIONAL INSURED(S)
The following provisions are added to Section II - Who Is An Insured:

4. Automatic Additional Insured(s)
a. Ad ditional Insureds - Athletic Activity Participants (1) This policy is amended to include as an insured any person(s) [hereinafter called Additional Insured(s)] representing you while participating in amateur athletic activities that you sponsor.

However, no such person is an insured for:
(a) “Medical expenses” under Coverage C - Medical Payments. (b) “Bodily Injury” to:
(i) A co- participant, your “volunteer worker” or your “employee” while participating in amateur athletic activities that you sponsor; or
(ii) You, or any partner or member, (if you are a partnership or joint venture), or any member (if you are a limited liability company); or
(c) “Property damage” to property owned by, occupied or used by, rented to , in the care, custody, or control of, or over which physical control is being exercised for any purpose by:
(i) A co- participant, your “volunteer worker”, or your “employee”; or (ii) You, or any partner or member, (if you are a partnership or joint venture), or any member (if you are a limited liability company).
b. Additional Insured - Contractual Obligations
(1) This policy is amended to include as an insured any person or organization (hereinafter called Additional Insured) that you are required by a written “insured contract” to include as an insured, subject to all of the following provisions:
(a) Coverage is limited to liability arising out of:
(1) Your ongoing operations performed for such Additional Insured; or (2) Such Additional Insured’s financial control of you; or (3) The maintenance, operation or use by you of equipment leased to you by such Additional Insured; or
(4) A permit issued to you by a state or political subdivision. (b) Coverage does not apply to any “occurrence” or offense:
(i) Which took place before the execution of, or subsequent to the completion or expiration of, the written “insured contract”; or
(ii) Which takes place after you cease to be a tenant in that premises. (c) With respect to architects, engineers, or surveyors, coverage does not apply to “Bodily Injury,” “Property Damage,” “Personal Injury,” or “Advertising Injury” arising out of the rendering or the failure to render any professional services by or for you including:
(i) The preparing, approving, or failing to ap prove or prepare maps, drawings, opinions, reports, surveys, change orders, designs or specifications; and (ii) Supervisory, inspection, or engineering services.
(d) Coverage provided herein shall be considered excess over any other valid and collectible insurance available to the Additional Insured whether that other insurance is primary, excess, contingent, or on any other basis unless a written contractual arrangement specifically requires this insurance to be primary.














Page 6 of 8 ends

Office, Inc., with its permission
CG 83 91 12 19

(e) In the event that you are engaged in the manufa cture or assembly of any goods or products for the benefit or at the direction of another party, pursuant to a contract or agreement with that party, this paragraph (e). does not extend coverage to that party as an Additional Insured.

Coverage for such a party will be extended only by a specific endorsement issued by us and naming such party.
c. Additional Insured - Funding Sources
(1) This policy is amended to include as an insured any Funding Source (hereinafter called Additional Insured) which requires you in a written contract to name such Additional Insured but only with respect to liability arising out of your premises or “your work” for such Additional Insured, and only to the extent set forth as follows:
(a) The Limits of Insurance applicable to the Additional Insured are the lesser of those specified in the written contract or agreement or in the Declarations for this policy and subject to all the terms, conditions and exclusions for this policy. The Limits of Insurance applicable to the Additional Insured are inclusive of, and not in addition to, the Limits of Insurance shown in the Declarations.
(b) The coverage provided to the Additional Insured is not greater than that customarily provided by the policy forms specified in and required by the contract. (c) In no event shall the coverages or Limits of Insurance in this Coverage Form be increased by such contract.
(d) Coverage provided herein shall be considered excess over any other valid and collectible insurance available to the Additional Insured whether that other insurance is primary, excess, contingent, or on any other basis unless a written contractual arrangement specifically requires this insurance to be primary.
d. Additional Insured - Manager or Lessor of Premises
(1) This policy is amended to include as an insured any person or organization (hereinafter called Additional Insured) from whom you lease or rent your premises and which requires you to add such person or organization as an Additional Insured in this policy under:
(a) A written contract; or
(b) An oral agreement or contract where a Certific ate of Insurance has been issued showing that person or organization as an Additional Insured;
but only if the written or oral agreement is an “insured contract”; (a) Currently in effect or to become effective during the term of this policy; and (b) Executed prior to the “bodily injury,” “property damage,” “personal injury”, or “advertising injury.”
(2) With respect to the insurance afforded the Additional Insured identified in Paragraph d.(1) immediately above, the following additional provisions apply:
(a) This insurance applies only to liability arising out of the ownership, maintenance, or use of that portion of the premises leased to you;
(b) The Limits of Insurance applicable to the Additional Insured are the lesser of those specified in the written contract or agreement or in the Declarations for this policy and subject to all this policy’s terms, conditions, and exclusions. The Limits of Insurance applicable to the Additional Insured are inclusive of, not in addition to, the Limits of Insurance shown in the Declarations. (c) In no event shall the coverages or Limits of Insurance in this Coverage Part be increased by such contract or agreement.
(d) Coverage provided herein shall be considered excess over any other valid and collectible insurance available to the Additional Insured whether that other insurance is primary, excess, contingent, or on any other basis unless a written contractual arrangement specifically requires this insurance to be primary.
(3) This insurance does not apply to:
(a) Any “occurrence” or offense which takes place after you cease to be a tenant in the premises covered by this endorsement; or













CG 83 91 12 19 Includes copyrighted material of Insurance Services Office, Inc., with its permission

Page 7 of 8 ends

(b) Structural alterations, new construction, or demo lition operations performed by or on behalf of the Additional Insured.
e. Additional Insured - Owner, Manager, Operator or Lessor of “Special Events” Premises (1) This policy is amended to include as an insured any person or organization (hereinafter called Additional Insured) from whom you lease, rent or occupy the premises upon which a “special event” is held, sponsored or conducted by you, or on your behalf, under:
(a) A written contract; or
(b) An oral agreement or contract where a Certif icate of Insurance has been issued showing that person or organization as an Additional Insured; but only if the written or oral agreement is an “insured contract,”
(i) Currently in effect or to become effect ive during the term of this policy; and (ii) Executed prior to the “bodily injury”, “property damage” or “personal and advertising injury”. (2) With respect to the insurance afforded the Additional Insured identified in Paragraph e. (1) of this endorsement, the following additional provisions apply:
(a) This insurance applies only to liability arising out of the use of that portion of the premises while leased or rented to you for the specific “special event”; (b) The Limits of Insurance applicable to the Additional Insured are the lesser of those specified in the contract or agreement pertaining to the use of the premises or in the Declarations for this policy and subject to all of this policy’s terms, conditions, and exclusions. The Limits of Insurance applicable to the Additional Insured are inclusive of, not in addition to, the Limits of Insurance shown in the Declarations.
(c) In no event shall the coverage or Limits of Insurance in this Coverage Form be increased by such contract or agreement.
(d) Coverage provided herein shall be considered excess over any other valid and collectible insurance available to the Additional Insured whether that other insurance is primary, excess, contingent, or on any other basis unless a written contractual arrangement specifically requires this insurance to be primary.
(3) This insurance does not apply to:
(a) Any “occurrence” or offense which takes place after you cease to be a tenant, licensee or occupant in the premises covered by this endorsement; or (b) Any acts or “occurrences” caused by or attributable to the owner, manager, operator, or lessor of the premises upon which the “special event” is held. f. Additional Insured - Supervisors or Higher in Rank
(1) This policy is amended to include as insured any “employees” (hereinafter called Additional Insured), designated as supervisor or higher in rank, who are authorized by you to exercise direct or indirect supervision and control over “employees” and the manner in which work is performed, but only for acts within the scope of their employment by you or while performing duties related to the conduct of your business. However, none of these “employees” designated as supervisor or higher in rank, is an insured for:
(a) “Bodily injury” or “personal injury”:
(i) To you, to your partners or members (if you are a partnership or joint venture), or to your members (if you are a limited liability company);
(ii) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in paragraph (a)(i) above; or (iii) Arising out of his or her providing or failing to provide professional health care services. (b) “Personal Injury”:
(i) To a co- “employee” while in the course of his or her employment; (ii) To the spouse, child, parent, brother or sister of that co-“employee” as a consequence of Paragraph (b)(i) above; or














Page 8 of 8 ends

Office, Inc., with its permission
CG 83 91 12 19

(iii) For which there is any obligation to share damages with or repay someone else who must pay damages because of the injury described in Paragraph (b)(i) or (b)(ii) above. (c) “Property damage” to property:
(i) Owned, occupied or used by; or
(ii) Rented to, in the care, custody, or control of, or over which physical control is being exercised for any purpose by you, any of your “employees,” any partner, or member (if you are a partnership or joint venture), or any member (if you are a limited liability company). g. Additional Insured - LIMITATIONS
(1) The persons, entities, or organizations to which coverage is extended under Paragraphs a. (Athletic Activity Participants), b. (Contractual Obligations), c. (Funding Sources), d. (Managers or Lessors of Premises), and e. (Owner, Manager, Operator, or Lessor of “Special Events” Premises) are Additional Insureds, but only:
(a) With respect to each Additional Insured’s vicarious liability for “actual damages” solely caused by you or by “your work” that is ongoing for such Additional Insured’s supervision of “your work”; and
(b) If the Additional Insured did not cause or contribute to the “occurrence” or act resulting in liability.
(2) If an endorsement is attached to this policy and specifically names a person or organization as an Additional Insured, then the coverage extended under this paragraph 4. AUTOMATIC ADDITIONAL INSURED(S) does not apply to that person, entity, or organization. (3) The following is added to Section V - Definitions:

24. “Actual Damages” is to have its usual and customary legal meaning and excludes without limitation, punitive damages,
restitution, penalties, and formula damages added to “actual damages” and any other enhanced damages.
(4) All other terms and conditions of this Coverage Part which are not inconsistent with this Paragraph h. apply to coverage extended to the above referenced Additional Insureds REGARDLESS OF

WHETHER OR NOT A COPY OF THIS COVERAGE PART AND/OR ITS ENDORSEMENTS ARE DELIVERED TO AN ADDITIONAL INSURED.

L. BLANKET WAIVER OF SUBROGATION
Paragraph 8. under Section IV - Commercial General Liability Conditions is deleted and replaced with the following:

8. Transfer of Rights Of Recovery Against Ot hers To Us And Blanket Waiver Of Subrogation a. If an insured has rights to recover all or part of any payment we have made under this Coverage Part, those rights are transferred to us. The insured must do nothing after loss to impair them. At our request, the insured will bring “suit” or transfer those rights to us and help us enforce them. b. If required by written “insured contract,” we waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of your ongoing operations or “your work” done under a contract for that person or organization and included in the “products-completed operations hazard.”
M. PRIORITY OF APPLICATION FOR MULTIPLE INSUREDS
Section III - Limits Of Insurance is amended to add the following paragraph:

8. In the event a claim or “suit” is brought against more than one insured, due to “bodily injury” or “property damage” from the same “occurrence,” or “personal injury,” or “advertising injury,” from the same offense, we will apply the Limits of Insurance in the following order:
a. You;
b. Your “executive officers,” directors, “employees,” and c. Any other insureds in any order that we choose.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.













1/12/2026
AMEND.CF

EXHIBIT A

City of Alameda
Housing and Human Services Department

SCOPE OF WORK
Emergency Supportive Housing (ESH)

PROVIDER: Restorative Pathways (RP)

PROGRAM: Emergency Supportive Housing

SCOPE OF WORK:

Restorative Pathways (RP) will operate a transitional housing pro

I. Services to be Provided

PROVIDER will operate a 24-hour 7-day a week homeless services and transitional housing shelter program. Twenty-four-hour services will include awake overnight staffing. Provider will be responsible for site management, site maintenance, site security, and program operation.

Provider is also responsible for maintaining a welcoming and supportive environment.

Provider is responsible for addressing on-site concerns including but not limited to facility concerns, participant conflict, and security concerns. In the case of an emergency, provider should immediately call the Alameda Police Department and notify the City of Alameda Program Manager (PM), Camille Rodriguez, as soon as feasible. Provider shall submit a detailed written incident report to the PM within 24 hours of a recorded incident, emergency or otherwise.

Provider is responsible for setting up the Emergency Supportive Housing program in Clarity- HMIS with the Alameda County HMIS team.

Provider will provide services in accordance w ith the Housing First philosophy including harm reduction and trauma informed services. Intakes will be accepted through a collaborative referral process. All referrals will be approved by the assigned City of Alameda Program Manager who will make the final decision on acceptance into the program. Referrals will primarily come from participants engaged in case management services through either the City of Alameda Engagement Services Team (EST) or the Alameda Point Homeless Services Program (APHSP). Provider will work in close collaboration with partner providers to accept referrals into the ESH program.

Provider will ensure the following general services and supports will be provided to participants in Emergency Supportive Housing (ESH):













1/12/2026
AMEND.CF

1. Provide essential needs incl uding shelter with beds, access to clean running water, electricity, clean operational restrooms, drinking water, and hot meals.

2. A physically and emotionally safe and secure housing environment with individual private rooms or rooms with up to one roommate.

3. Single adult households will have 24-hour on-site monitors. The family program will have access to 24-hour staff support. Families will be provided with an on-call contact for urgent non-life-threatening needs.

4. Clean and sanitary environment indoors and outdoors. The site will be cleaned on a regular basis, cleared of clutter, grass and outdoor plants will be cut and groomed. Housing staff will provide training to participants to support with maintaining the facilities.

5. On-site case management, housing navigation, and mental health services with dedicated ESH staff.

6. Facility management services ensuring th e facilities remain in good condition with operational appliances.

7. Adhere to the Core Principles (Attachment 1).

8. Providing move in and move out policies (Attachment 2) a nd 6-12 months of aftercare support as appropriate

9. Log daily and overnight check-ins when completed with homes and residents.

10. Support and ensure clients act as good neighbors and tenants. (Attachment 3).

11. Collect and save 30% of clie nt’s income and render the funds upon discharge from the program. RP will support participants exiting to permanent housing with a 3-month nest egg.

12. Provide on-site mental health support services through internal or contracted City services.

Services will be strongly encouraged and av ailable, at minimum, weekly per household.

Services will also include mental health group sessions provided at the ESH houses and the day center.

13. Ensure beds remain occupied. Beds will be turned over within a reasonable time frame.

Single-adult household beds will be turned over within 48 hours. When extreme damage has been caused, turnovers will occur within two weeks. Family houses will be turned over within two weeks. Any extensions must be approved in writing by the City assigned Program Manager.

INTAKE PROCESS
i. Receive and accept referrals from the assigned City of Alameda Program Manager as approved and listed on the shared referral list.
ii. Low barrier judgement free client screening and intake processes in accordance with housing first leading to participant selection regardless of sobriety, financial history, rental history, or criminal convictions.
iii.

A minimum of three attempts will be made to contact referrals. Once contacted, referrals will have five business days to move in. If these conditions are not met by the potential client, Provider will notify city staff and move on to the next client on the referral list.













1/12/2026
AMEND.CF
iv. Utilize harm reduction and motivational interviewing skills to build trust, engage and support clients with priority and basic needs or emergency situations – food, health, income, transportation, etc.
v. Clearly review program rules and expectations with a supportive lens and ensuring all intakes understand and sign program agreement documents. vi. Identify and establish communication links with and for clients – phone/cell phone, mailing address, e-mail, meeting locations, social support contacts. vii. Providing psychological/emotional prepar ation and support for clients around obtaining housing – realistic expectations of wait times, realistic expectations of housing options within budget, addressi ng fears/ambivalence of being housed, addressing unhealthy coping behaviors that could disrupt housing, education of and alignment to good neighbor policies, te nant obligations, conflict resolution preparation, etc.

CASE MANAGEMENT AND HOUSING NAVIGATION

i. On-site Case Management and Housing Navigation services will be provided a minimum of one-time per week client including holiday weeks. Case Management services are considered mandatory, however missing meetings will not automatically lead to discharge from the program.
ii. Develop individualized serv ice plans include housing plans based on individual preference with realistic available resources
iii. Working collaboratively with community service provider organizations to connect clients to supportive services. This includes, at minimum, building partnerships with Alameda County Housing and Homeless Services, Alameda County Social Services Agency – Public Benefits, IHOT – Bonita House, Alameda Family Services, local churches, and local street outreach teams.
iv. Bridging clients to permanent housing solutions and supporting clients no less than six months post-move out date.
v. Support with becoming document ready including obtaining a California ID, Social Security card and/or other documents needed to be housed vi. Support with transportati on and hands on support with obtaining necessary documents including escorting clients to appointments and visits to provide support and direct advocacy support with housi ng, landlord liaison support, and social security insurance advocacy.
vii. Ensure all clients are enrolled in the Coordinated Entry System within 72 hours of intake
viii. Explore reunification options and utilize flex funds and appr opriate to support reunification with family and close friends.
ix. Provide flexible funding as appropriate to support with employment and education opportunities as well as move-in expenses including deposits and immediate needs such as furniture and kitchenware. C ounty resources should be sought prior to 












1/12/2026
AMEND.CF
utilizing flex funds. RP will leverage existing RP programs to support clients in ESH transitioning successfully to permanent housing.
x. Support with acquiring and increasing in come including workforce training, job search support, and SSI advocacy.
xi. Support with life skills training leading to successful independent living without recidivism. Training includes financial development, cooking skills, work life balance, mental health support, cl eaning training, communication skills, reintegration into society, and other trainings deemed supportive. xii. Link clients with resources specific to their needs – domestic violence support, counseling, educational support, job coaching, legal services, healthcare, etc. xiii. Enter detailed case notes in HMIS after each formal client-staff interaction. Provider will enter data into HMIS within 24 hours of receipt of new information.

DATA AND POLICIES ON FILE
x Retain client program agreements for minimum of 5 years x HMIS enrollment and client updates entered within 24 hours of intake All exits recorded as a known destination. Unknown exits will be recorded as exits to homelessness.
x Retain and maintain a Release of Information (ROI) document on file. x A listing of emergency contacts per client
x Orientation of available community-based services and resources, x Good neighbor policy briefing and signoff,
x Neighborhood noise ordinances,
x Housekeeping expectations,
x House Rules
x Explicit agreement of non-use of existing fireplaces where applicable, x Egress and roof access safety plans
x Grievance policy and procedures.

COORDINATED SERVICES

1. Actively participate in the City's Coordinated Outreach Team (COT)/Collaboration Advancing Resources, Efforts, and Suppor ts (CARES), and the Housing and Human Services Division Strategic Plan sessions.

2. Work in partnership with the City of Alameda’s Engagement Specialist Team (EST) and the Alameda Point Homeless Services Program operator to accept program referrals.

3. Collaborate and coordinate with the local H ousing Resource Center operated by Building Futures for Women and Children.

4. Engage in the Oakland/Berkely/Alameda County Continuum of Care by joining a committee or attending regular meetings. Appropriate meetings should be discussed with City staff.

III. Program Evaluation and Reporting Requirements














1/12/2026
AMEND.CF
As a provider of services or housing to homeless and at-risk households in Alameda, PROVIDER shall participate in the system-wide Initiative to Measure Success and Report Outcomes and adhere to the Compliance and Reporting Guidance of the State and Local Fiscal Recovery Funds (Attachment 4).

a. PROVIDER shall collect required information on clients and services provided and enter data into the Alameda County HMIS system within 24 hours of receipt of information.

b. At minimum, PROVIDER shall submit in its quarterly report the following metrics:
i. Number of clients served, duplicated and unduplicated numbers. ii. Number of meetings in the home, office, and natural environments with clients. Note any appointments missed by the client.
iii. Description of services provided and number of people receiving services. iv. Description of progress on goals.
v. Year to date Annual Performance Report (APR)
vi. Quarterly APR
vii. Total number of program exits and numbe r of exits to permanent housing and number of exits to homelessness.

c. PROVIDER shall submit an end of year report with the following metrics:
a. All of the metrics submitted in the quarterly reports and, b. The average length of stay of each individual based on the APR. c. Year to date demographic report
d. Narrative describing programmatic cha llenges including suggested areas of improvement and success stories.

d. INVOICING
a. Invoices will be submitted monthly no later than 15 days into the following month. b. Request to amend the budget will be submitted in writing by way of a budget modification request. The request will include narrative on why the change is being requested and a spreadsheet that includes a column with the last approved budget, a column with the requested changes showing increases and decreases in specific line items, and a column with new totals for each line item. c. Relevant organizational staff will attend any invoicing trainings provided by the City and follow invoicing instructions as provided by the City in writing.

IV. Outcomes
a. Less than 10% of exits will be to homelessness including emergency shelter exits. b. 70% or more of exits will be to permanent housing.
c. 100% of clients will have medical insurance
d. 80% of clients will maintain or increase income upon exit and/or annual review














1/12/2026
AMEND.CF














Staffing
Director of Operations $16,000
Director of Adult Residential $20,000
House Manager $70,000
Maintenance Tech $57,000
Case Manager $62,000
24/7 Advocates $166,400
On-call staff $20,000
Total $411,400
Benefits $90,508
Total staffing $501,908
Operations
Client Food $25,000
House Utilities $50,000
Wifi/ Cable $3,000
Maintenance Supplies $10,000
Flex Fund/ Program Supplies $20,000
Total $108,000
Staff and Operations Total $609,908
Admin at 15%, reduced to
balance budget $90,092
Total Program Cost $700,000
Exhibit B - Budget














← All documents from this meeting