Griffin Structures, Inc. 1 No. P.W. 06-23-14 Alameda City Aquatic Center Version 05-23-23
SERVICE PROVIDER AGREEMENT
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s SERVICE PROVIDER AGREEMENT (“Agreement”) is entered into this ___ day of July, 2023 (“Effective Date ”), by and between the CITY OF ALAMEDA, a municipal corporation ( “the City”), and GRIFFIN STRUCTURES, INC. , a California S-corporation, whose address is 1 TECHNOLOGY DRIVE, BUILDING I , SUITE 829, IRVINE, CALIFORNIA 92618 (“Provider”), in reference to the following facts and circumstances:
RECITALS
A. The City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of the City.
B. The City is in need of the following services: Project Manager and Owner’s Representative for the Design and Construction of the Alameda City Aquatic Center. City staff issued an RFP on March 16, 2023 and after a su bmittal period of twenty -nine days received four timely and responsive proposals. Staff reviewed the proposals, interviewed qualified firms and selected the service provider that best meets the City’s needs
C. Provider possesses the skill, experience, ability, background, certification and knowledge to provide the services described in this Agreement on the terms and conditions described herein.
D. Whereas, the City Council authorized the City Manager to execute this agreement on July 18, 2023.
E. The City and Provider desire to enter into an agreement for Design and Construction of the Alameda City Aquatic Center, upon the terms and conditions herein.
AGREEMENT
NOW, THEREFORE, in consideration of the forgoing, which are incorporated herein by reference, and for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the City and Provider agree as follows:
1. TERM:
The term of this Agreement shall commence on the first day of August 2023, and shall terminate on the last day of June 2027, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED:
Provider agrees to do all necessary work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, and to do all necessary work included in Exhibit A as requested. Provider acknowledges that the work plan included in Exhibit A is tentative and does not commit the City to request Provider to perform all tasks included therein.
3. COMPENSATION TO PROVIDER:
a. By the 7th day of each month, Provider shall submit to the City an invoice for the total amount of work done the previous month. Pricing and accounting of charges are to be DocuSign Envelope ID: C4426700-6BC1-400A-B34E-3C007C4DB99C 19th
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for
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DocuSign Envelope ID: C4426700-6BC1-400A-B34E-3C007C4DB99C GRIFFIN STRUCTURES FEE PROPOSAL – R2
ALAMEDA CITY AQUATIC CENTER
05/31/2023
Griffin Structures’ Fee Proposal is based on all reasonable costs necessary to perform Project Management services for all phases of the Alameda City Aquatic Center project. For these requisite services, Griffin Structures proposes the following Time & Materials Not to Exceed Fee:
Project Management (Pre-Construction): $ 997,000 Reimbursable Costs: $ 30,000
Total $ 1,027,000
All proposed hourly rates are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time-period. We reserve the right to reallocate hours between staff members and tasks to accomplish the overall objectives and requirements of the project.
Services are based on the attached Fee Schedule, Resource Allocation Schedule, which provides detail on the allocation of hours. Any extension of the schedule or services may result in additional fee, in good faith negotiation with the City.
APPROACH TO PROJECT SCHEDULE
This proposal assumes the following schedule as described in the communication with the City and as illustrated in the Resource Allocation Schedule attached:
1. Phase 1, Pre-Design Submission: August 2023 through January 2024 (6 Months)
2. Phase 2, Design Development & GMP: February 2024 through November 2024 (10 Months)
3. Phase 3, CD’s & Construction: December 2024 through November 2026 (24 Months)
4. Phase 4, Closeout: December 2026 through February 2027 (3 Months)
APPROACH TO STAFFING AND PROJECT TEAM
To bring the highest level of efficiency and value to the City, Griffin Structures has assembled following team in accordance with the scope of work:
Jon Hughes, as President, will provide as-needed leadership for the team to deliver a successful project to the City. In this role Jon will bring his extensive experience in Aquatic facilities and Community Center s to bring success to the project. In this capacity, we have allocated 4 hours per month for the duration of the project for a total of 170 hours. To bring value to the City, we offer Jon’s time AT NO CHARGE, for a VALUE ADDED of $46,520
Robert Godfrey will serve as Principal In Charge . With his extensive experience working on Brown Fields and other sites with significant soil remediation requirements, in addition to his experience delivering public improvement facilities to Cities throughout California, Robert will provide support and guidance for the duration of the project. For this level of service, we have allocated 396 hours of Robert’s time.
George Sanen will serve as the Project Manager and Owner’s Representative for the duration of the project .
During phases 1 and 2 George will be d eployed roughly 55 hours per month . At key milestones George will increase his hours for key milestones such as constructability reviews and contractor bidding. Once the project moves to Construction, George will increase his hours to 85 hours per month. For this level of services, we have allocated 3,015 hours of George’s time.
Bryan Maghribi will serve as a Sr. Program & Construction Manager who will support George in the execution of constructability reviews and GMP negotiations . In this capacity Bryan will bring his recent experience with Aquatic Centers to his review of the documents as they are prepared. For this level of effort, we have included 80 hours of Bryan’s time.
Dustin Williams will serve as a Sr. Program & Construction Manager who will also support George in the execution of constructability reviews and GMP negotiations. In this capacity Dustin will provide enhanced review of each design iteration and in GMP negotiations and review. For this level of effort, we have included 80 hours of Dustin’s time.
Dustin Alamo will serve as the Programming Specialist for the project. In this role, Dustin will lead the validation of the Aquatics and Community Center programs for inclusion in the Solicitation for a Design Build Entity. Dustin will bring his vast experience in programming to provide clear documentation for the development of a comprehensive scope of work for the DBE. For this level of effort, we have included 150 hours of Dustin’s time.
Ryan Craven will provide Value Engineering / Cost Analysis at key stages of the design process. As the design team produces estimates, Ryan will lead the analysis of these estimates and provide real time feedback on areas for cost efficiencies. For this level of effort, we have included 80 hours of Ryan’s time.
QUALIFICATIONS AND EXCLUSIONS
1. Hourly rates shown are for 2023 and are escalated through February 28, 2027. Any extension of the schedule may result in additional fee and escalation, in good faith negotiation with the City.
2. On-site trailer rental, furniture, utilities, and sanitary facilities for our field staff (Construction Management team) are excluded. We assume that offices will be provided as part of the construction site trailer(s) being provided by the City’s Design Build contractor.
3. Costs for all permits required for the project are excluded. It is assumed that the City will pay for all permitting fees, assessments, easements, school fees, and other agency or governmental fees or costs to support the design and construction the project. We have not included any permit related fees within our fee proposal. Permits will be pulled by others.
4. Deleted.
5. Costs for surveying, construction staking, environmental and hazardous materials surveys, and all environmental and hazardous materials transportation and remediation costs are excluded.
6. Software licenses or user fees and all software training costs for specific project management software being required by either the City or their contractor(s) are excluded.
7. The cost of bulk blueprinting for plans and specifications for use by the contractors and subcontractors is excluded. Funds included in reimbursable expenses are for Griffin printing costs alone.
8. Wage Compliance Program including Certified Payroll auditing, field interviews, or reporting is excluded.
Based on State Law SB 854, it is assumed that the Dept. of Industrial Relations (DIR) will manage this effort at the State level. Griffin will enforce the Contractor registration requirements stipulated by the DIR.
9. Independent or third-party testing companies such as Roofing, Peer Reviews, LEED, or other specialized third-party oversight services other than those listed herein are excluded.
10. Commissioning requirements required by Cal Green (Title 24) are excluded. Griffin will manage the commissioning process, but we have not included a commissioning agent, nor development of commissioning specifications.
11. No FF&E or OS&E procurement is included in this proposal. Griffin will manage the FF&E selection and procurement process, but the selection, procurement, delivery, and installation of FF&E will be done by others
12. For document tracking control, Griffin has included the use of “Submittal Exchang e” for managing construction documentation, and based the hours allocated in this proposal accordingly. The cost of “Submittal Exchange” is included here as a reimbursable expense.
13. This proposal does not include a formal independent Inspector of Record (IOR). All City Building Dept.
Permit Inspections are assumed to be performed by the City Building Dept.
14. Construction Cost Estimates, when provided, are based on standard industry practice, professional experience, and knowledge of market conditions. Griffin has no control over material and labor costs, or contractor’s methods of establishing prices or the market and bidding conditions at the time of bid.
Therefore, Griffin does not guarantee that bids received will not vary from the cost estimate provided and Griffin is not liable for any costs, liabilities, or damages incurred by the City arising from Griffin’s opinion of cost, the actual project cost to the District, delays caused by events outside the control of Griffin, or any labor or material cost increases.
15. Griffin is not responsible for, and the District will hold Griffin harmless from, any schedule delays and/or any losses, damages, or liabilities resulting therefrom that are caused by (1) events or conditions that are outside of Griffin’s control or (2) the acts or omissions of parties for whom Griffin is not legally liable (collectively, “Non-Consultant Delays”). The schedule for completion will be extended for any Non - Consultant Delays. If Griffin incurs additional costs or expenses due to Non -Consultant Delays, then Griffin’s fee compensation will be equitably adjusted to cover such additional costs or expenses, at then current rates.
16. CASp review and inspection services are excluded.
17. Planning, Entitlement and Permitting services are provided as oversight and coordination only. All documentation req uired for approval by the City of Alameda shall be provided by the Design Build Architect under separate contract with the City.
18. Please note: This proposal shall remain valid and in full force and effect for a period of 120 days from the date of issuance, after which time it shall be deemed null and void.
City of Alameda
Alameda City Aquatic Center
Fee Proposal
R
PRESIDENT PRINCIPAL IN
CHARGE PROJECT MANAGER SR. CONSTRUCTION
MANAGER
SR. CONSTRUCTION
MANAGER
PRE-DEVELOPMENT
MANAGER VALUE ENGINEERING
Jon Hughes Robert Godfrey George Sanen Bryan Maghribi Dustin Williams Dustin Alamo Ryan Craven $250/hr. $245/hr. $240/hr. $230/hr. $230/hr. $240/hr. $210/hr.
GENERAL SCOPE OF SERVICES Incl Incl Incl Incl Incl Incl Incl 1 PHASE 1: PRE-DESIGN 24 84 325 0 0 100 0
1.1 Defining scope of project Incl Incl Incl - - - -
1.2 Develop DBE solicitation Incl Incl Incl - - - -
1.3 Develop and maintain project schedule Incl Incl Incl - - - -
1.4 Establish project controls and procedures Incl Incl Incl - - - - 2 PHASE 2: DESIGN DEVELOPMENT & GMP 40 104 595 60 60 50 80
2.1 Manage work of design build team Incl Incl Incl Incl Incl Incl Incl
2.2 Collaboratively Work with City Staff to Review Design Documents Incl Incl Incl Incl Incl Incl Incl
2.3 Work with Design Team to Ensure Project Stays Within Budget Incl Incl Incl Incl Incl Incl Incl
2.4 Work with City Staff to Recommend Design Changes Incl Incl Incl Incl Incl Incl Incl
2.6 Assist in Value Engineering Studies Incl Incl Incl Incl Incl Incl Incl
2.7 Coordinate with Relevant Regulatory Agencies Incl Incl Incl Incl Incl Incl Incl
2.8 Review and Recommend Payment Requests Incl Incl Incl Incl Incl Incl Incl
2.9 Work with City Staff to Perform Quality Control of all Design Deliverables Lead Guaranteed Maximum Price negotiations with DBE
3 PHASE 3: CD'S & CONSTRUCTION 96 192 1905 20 20 0 0
3.1 Manage work of design team to complete construction documents Incl Incl Incl - - - -
3.2 Coordinate with DBE for permitting process Incl Incl Incl - - - -
3.3 Work with the City's Construction Manager to Oversee the Project Incl Incl Incl - - - -
3.4 Work with CM to Monitor the Construction Schedule Incl Incl Incl - - - -
3.5 Attend Project Meetings Incl Incl Incl - - - -
3.6 Prepare Monthly Reports Incl Incl Incl - - - -
3.7 Work with CM to Monitor Work is Completed Within Budget Incl Incl Incl - - - -
3.8 Coordinate Regular Communication with City Staff Incl Incl Incl - - - -
3.9 Assist CM and City Staff with Identification of Appropriate Changes in Scope Incl Incl Incl - - - -
3.10 Assist With Validating Impact of Changes Incl Incl Incl - - - - 4 PHASE 4: CLOSEOUT 10 16 190 0 0 0 0
4.1 Review Punch Lists Incl Incl Incl - - - -
4.2 Review Final Pay Applications Incl Incl Incl - - - -
4.3 Work with City to Coordinate Move-In and Start-Up. Incl Incl Incl - - - - Total Hours 170 396 3015 80 80 150 80
Subtotals $46,520 $104,780 $798,550 $19,400 $19,400 $37,250 $17,600 PROJECT / CONSTRUCTION MANAGEMENT TOTAL GRATIS $997,000 5 REIMBURSABLE COSTS $30,000
5.1 Insurance $0
5.2 Cloud Based Document Management - Submittal Exchange $20,000
5.2 Misc. Allowances $10,000
GRAND TOTAL $1,027,000
Item No. PROJECT PHASE
Griffin Structures
2 City of Alameda
Alameda City Aquatic Center
Resource Allocation Schedule
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC PHASE 1: PRE-DESIGN
Initial Project Start Up & Planning
Develop Design Build RFP
Design Build Solicitation
PHASE 2: DESIGN DEVELOPMENT & GMP
Program Validation
Schematic Design
Schematic Design Committee Review
Entitlement
Design Development
Construction Manager Solicitation
Negotiate Guaranteed Maximum Price
PHASE 3: CD's & CONSTRUCTION
Construction Documents
Permitting
Demolition - Grading - Underground
Foundations and Pool Shell
Core and Shell Construction
Interiors
Site Construction
PHASE 4: CLOSEOUT
Punch List
Final Testing and Inspections
Move-In
President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Principal In Charge - Robert Godfrey 20 20 20 8 8 8 8 8 8 8 8 8 8 20 20 8 8 Project Manager - George Sanen 65 65 65 50 30 50 50 50 50 65 50 50 50 90 90 50 50 Constructability Review - Bryan Maghribi 20 40
Constructability Review - Dustin Williams 20 40
Pre-Design Manager - Dustin Alamo 50 50 20 20 10
Value Engineering - Ryan Craven 20 40 20
President - Jon Hughes -$ -$ -$ -$ -$ -$ -$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ 1,060$ 1,060$ 1,060$ 1,060$ 1,060$ 1,060$ 1,060$ 1,060$ 1,060$ 1,060$ 1,060$ 1,060$ Principal In Charge - Robert Godfrey -$ -$ -$ -$ -$ -$ -$ 4,900$ 4,900$ 4,900$ 1,960$ 1,960$ 2,040$ 2,040$ 2,040$ 2,040$ 2,040$ 2,040$ 2,040$ 2,040$ 5,100$ 5,100$ 2,040$ 2,040$ Project Manager - George Sanen -$ -$ -$ -$ -$ -$ -$ 15,600$ 15,600$ 15,600$ 12,000$ 7,200$ 12,500$ 12,500$ 12,500$ 12,500$ 16,250$ 12,500$ 12,500$ 12,500$ 22,500$ 22,500$ 12,500$ 12,500$ Constructability Review - Bryan Maghribi -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4,800$ -$ -$ -$ 9,600$ -$ -$ -$ Constructability Review - Dustin Williams -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4,800$ -$ -$ -$ 9,600$ -$ -$ -$ Pre-Design Manager - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ 12,000$ 12,000$ -$ -$ -$ -$ 5,300$ -$ -$ 5,300$ -$ -$ -$ 2,650$ -$ -$ -$ Value Engineering - Ryan Craven -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4,400$ -$ -$ -$ 8,800$ 4,400$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 32,500$ 32,500$ 20,500$ 13,960$ 9,160$ 14,540$ 19,840$ 14,540$ 14,540$ 37,590$ 14,540$ 14,540$ 14,540$ 58,250$ 32,000$ 14,540$ 14,540$
PROJECT PHASE
MONTHLY STAFFING HOURS
2023 2024
Griffin Structures 05/29/2023
R
2 City of Alameda
Alameda City Aquatic Center
Resource Allocation Schedule
R1
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC JAN FEB PHASE 1: PRE-DESIGN
Initial Project Start Up & Planning
Develop Design Build RFP
Design Build Solicitation
PHASE 2: DESIGN PHASE & GMP
Program Validation
Schematic Design
Schematic Design Committee Review
Entitlement
Design Development
Construction Manager Solicitation
Negotiate Guaranteed Maximum Price
PHASE 3: CD's & CONSTRUCTION
Construction Documents
Permitting
Demolition - Grading - Underground
Foundations and Pool Shell
Core and Shell Construction
Interiors
Site Construction
PHASE 4: CLOSEOUT
Punch List
Final Testing and Inspections
Move-In
TOTALS
President - Jon Hughes 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 2 170 Principal In Charge - Robert Godfrey 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 396 Project Manager - George Sanen 50 50 50 90 85 85 85 85 85 85 85 85 85 85 85 85 85 85 85 85 85 85 85 85 65 40 3,015 Constructability Review - Bryan Maghribi 20 80
Constructability Review - Dustin Williams 20 80
Pre-Design Manager - Dustin Alamo 150
Value Engineering - Ryan Craven 80
President - Jon Hughes 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,220$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 1,180$ 590$ NO CHARGE Principal In Charge - Robert Godfrey 2,160$ 2,160$ 2,160$ 2,160$ 2,160$ 2,160$ 2,160$ 2,160$ 2,160$ 2,160$ 2,160$ 2,160$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ 2,280$ -$ 104,780 Project Manager - George Sanen 13,250$ 13,250$ 13,250$ 23,850$ 22,525$ 22,525$ 22,525$ 22,525$ 22,525$ 22,525$ 22,525$ 22,525$ 23,800$ 23,800$ 23,800$ 23,800$ 23,800$ 23,800$ 23,800$ 23,800$ 23,800$ 23,800$ 23,800$ 23,800$ 18,200$ 11,200$ 798,550 Constructability Review - Bryan Maghribi -$ 5,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 19,400 Constructability Review - Dustin Williams -$ 5,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 19,400 Pre-Design Manager - Dustin Alamo -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 37,250 Value Engineering - Ryan Craven -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 17,600 15,410$ 25,410$ 15,410$ 26,010$ 24,685$ 24,685$ 24,685$ 24,685$ 24,685$ 24,685$ 24,685$ 24,685$ 26,080$ 26,080$ 26,080$ 26,080$ 26,080$ 26,080$ 26,080$ 26,080$ 26,080$ 26,080$ 26,080$ 26,080$ 20,480$ 11,200$ 997,000 2027
MONTHLY STAFFING HOURS
PROJECT PHASE 2025 2026
Griffin Structures 05/29/2023
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