07/18/23
AMEND.AGR
FIRST AMENDMENT TO AGREEMENT
This First Amendment of the Agreement, entered into this _____ day of __________, 20___, by and between the CITY OF ALAMEDA, a municipa l corporation (hereinafter "the City") and ALAMEDA FAMILY SERVICES, a California corporation, whose address is 2325 Clement Ave, Suite A, Alameda, CA 94501, (hereinafter "Provider"), is made with reference to the following:
RECITALS:
A. On September 17, 2025, an agreement was entered into by and between the City and Provider (hereinafter "Agreement") in an amount not to exceed $90,000, for Clinical Social Worker at the Alameda Library.
B. The City and Provider desire to modify the Agreement on the terms and conditions set forth herein.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows:
1. Paragraph 1, TERM, of the Agreement is modified to read as follows:
The term of this Agreement shall commence on the 1
st day of October 2025, and shall
terminate on the 30th day of June 2027, unless terminated earlier as set forth herein.
2. Paragraph 2, SCOPE OF WORK, of the Agreement is modified to read as follows:
Provider agrees to do all necessary work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, and to do all necessary work included in Exhibit A-1 as requested. The Provider acknowledges that the work plan included in Exhibit A-1 is tentative and does not commit the City to request Provider to perform all tasks included therein.
3. Paragraph 3, COMPENSATION TO PROVIDER, is modified to read as follows:
a. By the 7
th day of each month, Provider shall submit to the City an invoice for the total amount of work done the previous month. Pricing and accounting of charges are to be according to the fee schedule as set forth in Exhibit B-1 and incorporated herein by this reference. Extra work must be approved in writing by the City Manager or his/her designee prior to performance and shall be paid on a Time and Material basis as set forth in Exhibit B-1.
b. Provider shall be compensated for the serv ices performed in accordance with the original contract and the First Amendment consistent with the terms of those agreements.
Additionally, Provider shall be compensated for the First Amendment, covering services performed during the period between August 1, 2026 through June 30, 2027, at the hourly rates set forth in Exhibit B-1 of the First Amendment. Compensati on for services performed pursuant to the First Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7 07/18/23
AMEND.AGR
Amendment shall not exceed $115,300. Total Compensation for this Agreement shall not exceed $205,300.
4. Paragraph 10.b. (4) and (5), INSURANCE, is modified to read as follows:
(4) Social Services Professional Liability
Social Services Professional Liabilit y insurance which includes coverage appropriate for the professional acts, errors and omissions of Provider’s profession and work hereunder in the following minimum limits:
$1,000,000 per claim / $3,000,000 aggregate
(5) Sexual Misconduct Liability
Sexual Misconduct Liability insura nce which may include actual or threatened abuse in the following minimum limits:
$1,000,000 per claim
5. Except as expressly modified herein, all other terms and covenants set forth in the Agreement shall remain the same and shall be in full force and effect.
Signatures on following page
Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7 07/18/23
AMEND.AGR
IN WITNESS WHEREOF, the parties hereto have caused this modification of Agreement to be executed on the day and year first above written.
ALAMEDA FAMILY SERVICES CITY OF ALAMEDA
a California corporation a Municipal Corporation
______ ___________________________
Katherine Schwartz Gerry Beaudin
Executive Director City Manager
RECOMMENDED FOR APPROVAL:
____________________________
Amy Wooldridge
Assistant City Manager
APPROVED AS TO FORM:
City Attorney
____________________________
Len Aslanian
Assistant City Attorney
Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7
SCOPE OF WORK
LIBRARY CLINICAL SOCIAL WORKER
SERVICES
Alameda Family Services (AFS) will provide a master’s level clinical social worker who will work directly with the City of Alameda's Housing and Human Services Division (HHS) partnering with The Alameda City Library to deliver best practice social work interventions, informal mental health support to Library patrons, consultation to library staƯ, and linkage to services, including to City Case Managers. The clinician will provide 36 hours of on-site support per week for a term of 12 months.
AFS services will include:
x On site therapeutic interventions, as needed with patrons x Collaborative crisis intervention and crisis de-escalation of patrons as needed x Individual case management services, case planning, and warm hand oƯs to relevant services.
x Clinical case consultations and recommendations for engagement to library staƯ x Development of relationships with patrons who have resource needs and mental health concerns
x Social Service and resource referrals and linkages for library patrons x Linkages to city services including Alameda City Case Managers, and other Alameda providers and county services
x Case consultation to Library staƯ, City staƯ and local and county providers x Referrals and linkages to higher levels of care and specialty programs x Training as needed and requested
x Provide support, guidance, and oversight to Case Manager’s while providing services at the library
DESCRIPTION OF THERAPEUTIC SERVICES
AFS will provide trauma-informed, and culturally sensitive social work to library patrons.
The Clinical Social Worker will conduct Social Determinants of Health (SDOH) assessments and Ʊnd matching, appropriate linkages to City and County services provided to patrons who are self-referred, or staƯ referred. Linkages include a warm handoƯ for patrons. The clinical social worker will develop relationships with hard-to-engage patrons experiencing mental health challenges. They will provide best practice clinical consultations and case conferencing, as needed to support library staƯ and social service providers' ability to support patrons with needs.
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Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7
GOALS AND TARGETS
This is a pilot program. This Ʊrst year of services will be used to establish outcomes for subsequent programmatic years. The following are goals and targets for the program.
1. Provide direct therapeutic interventions to 80% of patrons who are self-and/or library identiƱed as having social services, mental health, and/or behavioral needs (this statistic considers consumers who decline oƯers of direct mental health support and linkages that result in engagement challenges).
2. Assess and provide linkages to 80% of patrons who are self, and library identi Ʊed as having social service and/or mental health needs, with a focus on warm hand-oƯs to relevant resources.
3. Provide 100% of consultations requested by library sta Ư around mental health and behavioral challenges, including best practice de-escalation, to support increased ability for Library staƯ to support patrons who have mental health and behavioral challenges.
4. Support the overall goals of The Alameda Library to provide a safe and welcoming environment for all guests.
AFS will record and submit monthly data to HHS on the above goals and targets. In addition, AFS will collect and submit the following data to HHS on a monthly basis:
1. Number of client referrals to the social worker
a. Self-referral
b. Referral from library sta Ư
c. Referral from HHS sta Ư
2. Number of engagements
3. Number of refusals to engage
4. Number of referrals out
a. To City Case Managers
b. To outside resources – exact resource should be speci Ʊed
5. Result of referrals
6. Number of incidents responded to and result of each incident. An incident report should be completed and submitted to Camille Rodriguez at [email protected] and Marlon Romero at
[email protected] within 24 hours of the incident.
Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7
STAFFING QUALIFICATIONS
The Program Supervisor will have a minimum of a master’s degree, a California license in good standing for LCSW, LMFT, Ph.D. or Psy.D.; and a minimum of 4 years training and experience with mental health crisis assessment and intervention, social determinants of health screenings and knowledge of City and County resources. The AFS Clinical Social worker will have a minimum of an MA in counseling or social work degree; a minimum of 2 years of experience with crisis assessment; intervention and providing assessment and linkages to formally homeless or other vulnerable populations; and at the start of their employment will attend and complete specialized training, deemed appropriate by Program Supervisor and The Alameda Library. The clinical social worker will be attending weekly 1:1 clinical supervision and group supervision.
AFS can provide CV and licensure information if awarded under this contract, as well as upon hire of program staƯ.
Quality Assurance (QA)
AFS will utilize the existing Quality Assurance Department to conduct a thorough monthly chart review to ensure best practice documentation of client charting
Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7
ALAMEDA FAMILY SERVICE
Budget Proposal for Library
Twelve Month Budget
Annual
Pay FTE 2026
Personnel Costs
Program Director 130,000 0.050 $ 6,500.00
Clinical Supervisor 104,000 0.040 $ 4,160.00
Therapist 78,624 1.000 $ 78,624.00
Quality Assurance Manager 66,394 0.040 $ 2,656.00 Quality Assurance Specialist 57,920 0.020 $ 1,158.00 Total Salaries 1.150 $ 93,098.00
Benefits 26% $ 24,205.00
Total Salaries and Benefits $ 117,303.00
Operating Expenses
Operations $0
Contract Services $0
Supplies $395
Communication $1,380
Occupancy Cost $0
Training $400
Conference Specialty
Travel, Mileage $300
Software and Tech assistance , laptop and supplies $953 Subtotal Operating Expenses $3,428
Total Salaries, Benefits and Operating $120,731
Administrative Overhead 17.70% $21,369
Total Costs $142,100
Library - 40 Hours
12 Months
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Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7 EIN: 237088243
ORGANIZATION:
Alameda Family Services
2325 Clement Avenue
Alameda, CA 94501
Date: 10/16/2024
FILING REF.: The preceding
agreement was dated
11/02/2023
N
NONPROFIT RATE AGREEMENT
The rates approved in this agreement are for use on grants, contracts and other agreements with the Federal Government, subject to the conditions in Section III.
SECTION I: INDIRECT COST RATES
RATE TYPES: FIXED FINAL PROV. (PROVISIONAL) PRED. (PREDETERMINED)
EFFECTIVE PERIOD
TYPE FROM TO RATE(%) LOCATION APPLICABLE TO
FINAL 07/01/2022 06/30/2023 17.70 All All Programs
PROV. 07/01/2023 06/30/2026 17.70 All All Programs
*BASE
Total direct costs excluding capital expenditures (building, individual items of equipment; alterations and renovations), and that portion of each subaward in excess of $25,000. ________________________________________________________________________________________________ N27942Page 1 of 3
Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7 SSECTION II: SPECIAL REMARKS
TREATMENT OF FRINGE BENEFITS:
The fringe benefits are specifically identified to each employee and are charged individually as direct costs. The directly claimed fringe benefits are listed below.
TREATMENT OF PAID ABSENCES:
Vacation, holiday, sick leave pay and other paid absences are included in salaries and wages and are claimed on grants, contracts and other agreements as part of the normal cost for salaries and wages.
Separate claims are not made for the cost of these paid absences.
DEFINITION OF EQUIPMENT
Equipment is defined as tangible nonexpendable personal property (including information technology systems) having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.
The following fringe benefits are treated as direct costs:
MEDICARE PAYROLL TAXES, WORKMEN'S COMPENSATION, STATE UNEMPLOYMENT INSURANCE, MEDICAL/DENTAL INSURANCE, AND LIFE INSURANCE.
The indirect cost rate(s) has/have been negotiated in compliance with the applicable Administration for Children and Families Program Instructions for the Head Start program (ACYF-PI-HS-05-01 and ACYF- PI-HS-08-03). ACYF-PI-HS-08-03, dated 5/12/2008, specifically defines "compensation" and limited the cost of "compensation" charged to any federally funded program to zero for any staff whose "compensation" exceeded the rate payable for level II of the Executive Schedule. As of January 2023, the Executive Schedule Level II rate is $212,100.
NEXT PROPOSAL DUE DATE
A proposal based on actual costs for fiscal year ending 06/30/2024, will be due no later than 12/31/2024.
ORGANIZATION: Alameda Family Services
AGREEMENT DATE: 10/16/2024
________________________________________________________________________________________________ N27942Page 2 of 3
Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7 BY THE INSTITUTION:
Alameda Family Services
(INSTITUTION)
(SIGNATURE)
(NAME)
(TITLE)
(DATE)
ON BEHALF OF THE GOVERNMENT:
DEPARTMENT OF HEALTH AND HUMAN SERVICES
(AGENCY)
(SIGNATURE)
Arif Karim
(NAME)
Director, Cost Allocation Services
(TITLE)
10/16/2024
(DATE)
HHS REPRESENTATIVE: Elmas Martin
TELEPHONE: (415) 437-7820
SSECTION III: GENERAL
A. LIMITATIONS:
The rates in this Agreement are subject to any statutory or administrative limitations and apply to a given grant, contract or other agreement only to the extent that funds are available. Acceptance of the rates is subject to the following conditions: (1) Only costs incurred by the organization were included in its indirect cost pool as finally accepted: such costs are legal obligations of t he organization and are allowable under the governing cost principles; (2) The same costs that have been treated as indirect costs are not claimed as direct costs; (3) Similar types of costs have been accorded consistent accounting treatment; and (4) The information provided by the organization which was used to establish the rates is not later found to be materially incomplete or inaccurate by the Federal Government. In such situations the rate(s) would be subject to renegotiation at the discretion of the Federal Governmen t.
B. ACCOUNTING CHANGES:
This Agreement is based on the accounting system purported by the organization to be in effect during the Agreement period.
Changes to the method of accounting for costs which affect the amount of reimbursement resulting from the use of this Agreement require prior approval of the authorized representative of the cognizant agency. Such changes include, but are not limited to, changes in the charging of a particular type of cost from indirect to direct. Failure to obtain approval may result in cost disallowanc es.
C. FIXED RATES:
If a fixed rate is in this Agreement, it is based on an estimate of the costs for the period covered by the rate. When the actu al costs for this period are determined, an adjustment will be made to a rate of a future year(s) to compensate for the difference between t he costs used to establish the fixed rate and actual costs.
D. USE BY OTHER FEDERAL AGENCIES:
The rates in this Agreement were approved in accordance with the authority in Title 2 of the Code of Federal Regulations, Part 200 (2 CFR 200), and should be applied to grants, contracts and other agreements covered by 2 CFR 200, subject to any limitations in A above. The organization may provide copies of the Agreement to other Federal Agencies to give them early notification of the Agreement.
E. OTHER:
If any Federal contract, grant or other agreement is reimbursing indirect costs by a means other than the approved rate(s) in t his Agreement, the organization should (1) credit such costs to the affected programs, and (2) apply the approved rate(s) to the appropriate base to identify the proper amount of indirect costs allocable to these programs.
ORGANIZATION: Alameda Family Services
AGREEMENT DATE: 10/16/2024
________________________________________________________________________________________________ N27942Page 3 of 3
Arif M. Karim -S
Digitally signed by Arif M. Karim -S
Date: 2024.10.18 12:11:15 -05'00'
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INSURER(S) AFFORDING COVERAGE
INSURER F :
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INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
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E-MAIL
ADDRESS:
PRODUCER
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PHONE
INSURED
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OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO D INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
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E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
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Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 04-84)
(The information below is required only when this endorsement is issued subsequent to preparation of the policy.) WC 00 03 13
Docusign Envelope ID: AA2051F4-51CD-8868-83F3-34F7696720B7