Agenda — Albany City Council, October 16, 2023

Albany City Council
City Hall Council Chambers
1000 San Pablo Ave., Albany, CA
Monday, October 16, 2023
SPECIAL & REGULAR MEETING AGENDA
Monday, October 16, 2023
6:00 PM – Special Meeting
7:00 PM – Regular Meeting
https://albanyca.zoom.us/s/87852424530
PUBLIC MEETING GUIDELINES
AlbanyCity Councilmeetings are conductedin person at City Hall Council Chambers. As a courtesy, and technology permitting, members of the public may continue to participate virtually. However, the City cannot guarantee that the public’s access to teleconferencing technology willbe uninterrupted,and technical difficultiesmay occur fromtime to time.

SPECIAL MEETING OPEN SESSION: 6:00 PM

1. CALL TO ORDER / ROLL CALL

2. STUDY SESSION
2‑1. City Council Study Session Street Tree Management Plan (STMP) Staff Recommendation: That the Council receive information regarding the Street Tree Management Plan and provide feedback and any preliminary policy direction on the Plan

3. ADJOURNMENT OF SPECIAL MEETING OPEN SESSION
REGULAR MEETING: 7:00 PM

1. CALL TO ORDER / LAND ACKNOWLEDGEMENT
“The City of Albany recognizes that we occupy the land originally protected by the Confederated Villages of Lisjan. We acknowledge the genocide that took place on these lands and must make strides to repay the moral debt that is owed to this indigenous people, specifically the Ohlone Tribe. We thank them for their contributions which have transformed our community, and will continue to bring forth growth and unity. The City of Albany commits to sustaining ongoing relationships with the Tribe and together build a better future for all that now make this their home.”

2. ROLL CALL

3. REPORT ON ACTION TAKEN IN CLOSED SESSION, IF ANY
No public comment will be taken.

4. CEREMONIAL MATTERS
4‑1. Proclamation – World Polio Day

5. CITY MANAGER REPORT
The City Manager provides verbal and/or written reports regarding matters of interest to the Council.

Information available on City website weekly eNews –
https://www.albanyca.org/ourcity/citynews.

6. GOOD OF THE CITY / PUBLIC COMMENT
For persons desiring to address the City Council on an item that is not on the agenda. Please note that City policy limits each speaker up to three (3) minutes.

The Mayor may reduce the time limit per speaker depending on the number of speakers. The Brown Act limits the Council’s ability to take and/or discuss items that are not on the agenda; therefore, such items are normally referred to staff for comment or to a future agenda.

Comments related to items appearing on the agenda are taken up at the time the City Council deliberates each action item. The Mayor will announce when the period for public comment is open on each agenda item.

7. CONSENT CALENDAR
Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion. By approval of the Consent Calendar, the staff recommendations will be adopted unless otherwise modified by the City Council.

There will be no separate discussion on these items unless a Council Member or a member of the audience requests removal of the items from the Consent Calendar. 7‑1. Minutes – October 2, 2023
Staff Recommendation: Approve
7‑2. Ratification of Payroll – Date Paid 10/6/2023: Net Amount $403,607.39, Taxes/Benefits/Deductions $415,687.68, Total Payroll $819,295.07 Staff Recommendation: Ratify
7‑3. Ratification of Bills, Claims and Demands – Ratification of bills, claims and demands against the City of Albany in the amount of $249,463.73 (9/29/2023), $216,641.41 (10/6/2023)
Staff Recommendation: Ratify
7‑4. Ordinance for Filling a Vacant Seat on the City Council by Appointment – Second Reading, Pass to Print
Staff Recommendation: That the Council adopt Ordinance No. 202305, adding a new Section 21.3 for establishing procedures for filling a vacant seat on the City Council by appointment and amending Section 73 of the Albany Municipal Code relating to vote counting. Second Reading, Pass to Print.
7‑5. Temporary Street Closure for the Holiday Market Event Hosted by Picnic, and Request for Waiver of Permit Fees for the Event
Staff Recommendation: That the Council adopt Resolution No. 202370:

1. Authorizing the closure of a portion of the 1000 block of Solano Avenue for the Holiday Market Event for a period of three years

2. Waive the encroachment permit fees for the event

3. Approve the City absorbing the cost to obtain a contractor for traffic management, which is estimated to be $2,500 per year
7‑6. Professional Services Contract with BKF Engineering for Jackson Street Bikeway Design
Staff Recommendation: That the Council adopt Resolution No. 202371, authorizing the City Manager to execute a contract with BKF Engineers for detailed design for the Jackson Street Bikeway in University Village Environmental Clearance:

The proposed project is Categorically Exempt from California Environmental Quality Act (CEQA) pursuant to Section 15304 “Minor Alterations to Land” of the CEQA Guidelines, which exempts the minor public or private alterations in the condition of land, water, and/or vegetation including creation of bicycle lanes

8. PRESENTATION
8‑1. Policing Commission Proposed Work Plan
Staff Recommendation: That the Council receive a presentation regarding the work plan developed by the Policing Commission and provide any comments or direction regarding the proposed work plan
8‑2. Fiscal Year 202223 End of Year Review
Staff Recommendation: Information item for Council to receive a report on the status of the City’s finances

9. PUBLIC HEARING

10. UNFINISHED BUSINESS

11. NEW BUSINESS
11‑1. Placing a Charter Amendment Measure on the November 5, 2024 Ballot Related to Salaries for the Mayor and Council Members
Mayor Tiedemann and Council Member Jordan Recommendation: That the Council:

1. Direct staff to prepare a measure amending the City Charter to increase the salaries of Council Members to 30% of Area Median Income (AMI) for a family of three for approval on the November 5, 2024 ballot; and

2. Form an ad hoc Council Committee to work with staff on drafting the measure

12. COUNCIL SUBCOMMITTEE REPORTS, REPORTS ON APPOINTED
REPRESENTATION OF ALBANY, AND OTHER MEETINGS AND EVENTS Council Subcommittees report, if they have met, and reports on any local, state or regional government meetings at which they have represented the City of Albany.

Council members may provide reports on any meetings and/or community events and activities they have attended or plan to attend that they believe may be of interest to the Council, staff, or public. The Mayor may invite community members who represent Albany at such meetings to report as well.

A written report of meetings attended provided to staff is encouraged in advance of the posting of the Council agenda to include with the agenda materials. The Council shall have the authority to take action regarding any agendized written recommendations provided under this agenda category as needed.

City Council Appointed
Representation Bodies
Appointee Alternate
Alameda County Mayors’ Conference Tiedemann Miki
Alameda County Transportation
Commission Jordan Miki
Alameda County Waste Management
Authority HansenRomero Jordan
Association of Bay Area Government Tiedemann Jordan
East Bay Community Energy JPA Board Tiedemann López
East Bay Sports Field Recreational
Authority JPA Miki HansenRomero
Housing Authority of Alameda County McQuaid N/A
League of California Cities (East Bay) Miki López
Alameda County Mosquito Abatement
District López N/A
Alameda County Library Advisory
Commission Jordan Tiedemann
Rausser College of Natural Resources
Dean’s Advisory Committee on the Gill
Tract (DAC)
López N/A
Police & Fire Pension Fund Board Tiedemann Miki
Alameda County Paratransit Advisory &
Planning Committee (PAPCO) (vacant) N/A

13. FUTURE AGENDA ITEMS
Council Members and City Manager note upcoming agenda items that may be of interest to the Council, staff, or public. Council Members may request that items be placed on a future agenda.

14. ANNOUNCEMENT OF CITY MEETINGS AND EVENTS
Information available on City website https://www.albanyca.org/ourcity/city calendar City Calendar web page and City eNews: https://www.albanyca.org/our city/citynews. No public comment will be taken.

Upcoming City Meetings

1. Climate Action Committee Meeting, Wednesday, October 18, 7:00 PM, City Hall Council Chambers

2. Policing Commission Meeting, Thursday, October 19, 7:00 PM, City Hall Council Chambers

3. Police & Fire Pension Board Meeting, Tuesday, October 24, 3:00 PM, City Hall Council Chambers

4. Planning & Zoning Commission Meeting, Wednesday, October 25, 7:00 PM, City Hall Council Chambers

5. Transportation Commission Meeting, Thursday, October 26, 7:00 PM, City Hall Council Chambers

6. Financial Advisory Committee Meeting, Wednesday, November 1, 7:00 PM, City Hall Council Chambers

7. City Council Meeting, Monday, November 6, 7:00 PM, City Hall Council Chambers

15. ADJOURNMENT
Per City Council Resolution No. 202113, no Council meeting shall continue past 10:30 p.m. unless a twothirds majority of the Council votes to extend the meeting to discuss specified items; and any motion to extend the meeting beyond 10:30 p.m. shall include a list of specific agenda items to be covered. Any items not completed at a regularly scheduled Council meeting shall be continued to the next regular meeting or by a twothirds majority vote of the Council to an adjourned regular meeting.

The Council agenda is posted for public inspection in advance of meetings at the City Hall, the Albany Community Center, and the Albany Senior Center. Agendas and supporting documents can also be found online at: www.albanyca.org. Supporting documents and any public comments received will be made available for public inspection online or via email request. If you have any questions pertaining to any agenda item or meeting procedure, please contact the City Clerk’s Office at 1 (510) 5285710 or [email protected].

Please note that if you provide your name and address when speaking before the City Council or submitted as part of your written public comment, the information will become part of the official public record, which will be posted online and subject to disclosure under the Public Records Act.

NOTICE
Pursuant to Government Code Section 65009, if you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

The decision of the City Council is final as of the date of its decision unless judicial review is initiated pursuant to California Code of Civil Procedure Section 1094.5. Any such petition for judicial review is subject to the provisions of California Code of Civil Procedure 1094.6.

In compliance with the Americans with Disabilities Act (ADA), and State Law, if you need special assistance to participate in this meeting, please contact the City Administration Office 1 (510) 5285710. Notification 48 hours prior to the meeting where possible will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102.104 ADA Title II)”. Upon request, we will provide written agenda materials in appropriate alternate formats, of disability related modification or accommodation, including auxiliary aids or services to enable individuals with disabilities to participate in public meetings. Please deliver a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least two (2) days before the meeting where possible.

Request should be sent to: [email protected] or City Clerk, 1000 San Pablo Avenue, Albany, CA 94706.

How to watch or listen to the meeting:

1. Meetings are available to watch, listen, or participate virtually via Zoom webinar.

Register for the meeting: https://albanyca.zoom.us/s/87852424530. To join by phone via Zoom, please call at the noticed meeting time 1 (669) 9009128. Webinar ID 878 5242 4530. Participant ID “#”.

2. Meetings are also streamed live on City website www.albanyca.org/meetingsor on YouTube(www.YouTube.com/AlbanyKALB). Recordingof the meetingsare usually available for viewing 24 hours after the meeting.

3. Meetings are broadcast live and re broadcast on local TV – Albany KALB Channel.

How to submit Public Comment:

1. Members of the public may attend City Council meetings in person at City Hall Council Chambers and request to speak during public comment period.

2. Members of the public may submit comments in writing by emailing the City Council [email protected] with the agenda item number clearly identified in the subject line of the email. Comments may also be submitted by mail to City of Albany – Meeting Comments, 1000 San Pablo Avenue, Albany, CA 94706. All written comments received by 5 PM on the day of the meeting will be provided to the City Council before the meeting and posted on the website. Other written comments received after 5 PM will still be provided to the City Council and be included as part of the meeting record.

3. To comment by video conference, click the “Raise Your Hand” button to request to speak when public comment is being taken. You will be asked to unmute yourself when it is your turn to make your comment. After the allotted time, you will then be re muted.

4. To comment by phone, you will “Raise Your Hand” by pressing *9 to request to speak when public comment is being taken. You will be asked to unmute yourself by pressing *6 when it is your turn to make your comment. You will be remuted after the allotted time.
10/16/2023
0 City Council