Meeting
Albany City Council
City Hall Council Chambers
1000 San Pablo Ave., Albany, CA
Monday, March 18, 2024
AGENDA (AMENDED)
Monday, March 18, 2024, 7:00 PM
https://albanyca.zoom.us/s/87852424530
PUBLIC MEETING GUIDELINES
Albany
City Council
meetings
are
conducted
in
person
at
City
Hall
Council
Chambers.
As
a
courtesy, and technology permitting, members of the public may continue to participate virtually. However, the City cannot guarantee that the public’s access to teleconferencing technology will
be
uninterrupted,
and
technical difficulties
may
occur
from
time
to
time. Unless required by the Brown Act, City Council meetings will continue despite technical difficulties for participants using the teleconferencing option.
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT
“The City of Albany recognizes that we occupy the land originally protected by the Confederated Villages of Lisjan. We acknowledge the genocide that took place on these lands and must make strides to repay the moral debt that is owed to this indigenous people, specifically the Ohlone Tribe. We thank them for their contributions which have transformed our community, and will continue to bring forth growth and unity. The City of Albany commits to sustaining ongoing relationships with the Tribe and together build a better future for all that now make this their home.”
2. ROLL CALL
3. REPORT ON ACTION TAKEN IN CLOSED SESSION, IF ANY
No public comment will be taken.
4. CEREMONIAL MATTERS
4‑1.
Proclamation – American Red Cross Month
20240318 CC4-1 American Red Cross Month Proclamation
4‑2.
Proclamation – Women’s History Month & International Women’s Day 20240318 CC4-2 Women's History Month & Day Proclamation
5. CITY MANAGER REPORT
The City Manager provides verbal and/or written reports regarding matters of interest to the Council.
Information available on
City website weekly eNews
–
https://www.albanyca.org/our-city/city-news
.
6. GOOD OF THE CITY / PUBLIC COMMENT
For persons desiring to address the City Council on an item that is not on the agenda. Please note that City policy limits each speaker up to three (3) minutes. The Mayor may reduce the time limit per speaker depending on the number of speakers. The Brown Act limits the Council’s ability to take and/or discuss items that are not on the agenda; therefore, such items are normally referred to staff for comment or to a future agenda.
Comments related to items appearing on the agenda are taken up at the time the City Council deliberates each action item. The Mayor will announce when the period for public comment is open on each agenda item.
7. CONSENT CALENDAR
Consent Calendar items are considered to be routine by the City Council and will be enacted by one motion. By approval of the Consent Calendar, the staff recommendations will be adopted unless otherwise modified by the City Council. There will be no separate discussion on these items unless a Council Member or a member of the audience requests removal of the items from the Consent Calendar. 7‑1.
Minutes – March 4, 2024
Staff Recommendation: Approve
7-1 CC2024-03-04 Minutes DRAFT
7‑2.
Ratification of Payroll – Date Paid 3/8/2024: Net Amount $418,248.96, Taxes/Benefits/Deductions $444,313.40, Total Payroll $862,562.36 Staff Recommendation: Ratify
7‑3.
Ratification of Bills, Claims and Demands – Ratification of bills, claims and demands against the City of Albany in the amount of $179,235.95 (3/1/2024), $345,949.07 (3/8/2024) Staff Recommendation: Ratify
7-3 20240301 Council pkt REDACTED SIGNED
7-3 20240308 Council pkt REDACTED SIGNED
7‑4.
Letter of Support – Ava Community Energy’s Application for Health-e Communities Mayor Miki Recommendation: That the Council note and file the letter as submitted 7-4 Support Letter - Ava - Health-e Communities
7‑5.
Contract Amendment with Chavan & Associates for Financial Audit Services Staff Recommendation: That the Council adopt Resolution No. 2024-14, authorizing the City Manager to enter into Amendment #2 for Contract No. C19-65 for an extension of the contract with Chavan & Associates for financial audit services through FY2023/24 at a total cost of $91,550 7-5 _CCSR Audit Services Contract Extension
7-5 Att 1 Reso 2024-14 Audit Contract
7-5 Att 2 Amend 2 to Contract C19-65
7-5 Att 3 Engagement Letter
7-5 Att 4 GANN EL
7-5 Att 5 C19-65 Chavan and Associates Fin Audit Services
8. PRESENTATION
8‑1.
Annual Comprehensive Financial Report (ACFR) and Annual Audit for Fiscal Year (FY) 2022/23 Staff Recommendation: That the Council receive a report on the audit results and accept the City’s ACFR for the fiscal year ended June 30, 2023 8-1 _CCSR FY23 ANNUAL FINANCIAL AUDIT
8-1 Att 1 2022-23 City of Albany ACFR TEST
8-1 Att 2 Management Letter FY23_C&ALLP
8-1 Att 3 Governance Audit Letter FY23_C&ALLP
Audit Presentation 2023_C&ALLP_COUNCIL
8‑2.
Fiscal Year 2023/24 Second Quarter Budget Review and Mid-Year Update Staff Recommendation: Report is for informational purposes only. No action required. 8-2 _CCSR FY24 Q2 and Midyear Budget Update
8-2 Att 1 FY24 Q2 BUDGET TO ACTUALS REPORT
8-2 Att 2 20231231 Investments
9. PUBLIC HEARING
9‑1.
New Solid Waste Collection Service Agreement and First Amendment to the Disposal Agreement with Waste Management of Alameda County (WMAC) Staff Recommendation: That the Council adopt Resolution No. 2024-15, authorizing the City Manager to execute the new solid waste Collection Service Agreement and the First Amendment to the Disposal Agreement with Waste Management of Alameda County (WMAC) 9-1 _CCSR 2024-03-18 WMAC Agreements Revised
9-1 Att 1_Reso 2024-15
9-1 Att 2 Albany WMAC Collection Agreement Final
9-1 Att 3 Albany_ First Amendment to Disposal Agreement FINAL Albany-WMAC Council Meeting
10. UNFINISHED BUSINESS
11. NEW BUSINESS
11‑1.
City Council Ad Hoc Subcommittee to review applications and make recommendations on appointments to the Housing Advisory Commission Staff Recommendation: That the Council select two members to form an ad hoc subcommittee to review applications received from members of the community seeking appointment to the newly established Housing Advisory Commission and make a recommendation to the City Council regarding the appointees to the Commission for ratification by the City Council 11-1 _CCSR_HAC Subcommittee
12. COUNCIL SUBCOMMITTEE REPORTS, REPORTS ON APPOINTED REPRESENTATION OF ALBANY, AND OTHER MEETINGS AND EVENTS Council Subcommittees report, if they have met, and reports on any local, state or regional government meetings at which they have represented the City of Albany. Council members may provide reports on any meetings and/or community events and activities they have attended or plan to attend that they believe may be of interest to the Council, staff, or public. The Mayor may invite community members who represent Albany at such meetings to report as well.
A written report of meetings attended provided to staff is encouraged in advance of the posting of the Council agenda to include with the agenda materials. The Council shall have the authority to take action regarding any agendized written recommendations provided under this agenda category as needed.
City Council Appointed Representation Bodies
Appointee
Alternate
Alameda County Mayors’ Conference
Miki
López
Alameda County Transportation Commission
Jordan
Miki
Alameda County Waste Management Authority
Hansen-Romero
Jordan
Association of Bay Area Government
Tiedemann
Jordan
Ava Community Energy JPA Board
Tiedemann
López
East Bay Sports Field Recreational Authority JPA
Hansen-Romero
Miki
Housing Authority of Alameda County
McQuaid
N/A
League of California Cities (East Bay)
Miki
López
Alameda County Mosquito Abatement District
López
N/A
Alameda County Library Advisory Commission
Jordan
Tiedemann
Rausser College of Natural Resources Dean’s Advisory Committee on the Gill Tract (DAC) López
N/A
Police & Fire Pension Fund Board
Miki
Tiedemann
Alameda County Paratransit Advisory & Planning Committee (PAPCO) (vacant)
N/A
13. FUTURE AGENDA ITEMS
Council Members and City Manager note upcoming agenda items that may be of interest to the Council, staff, or public. Council Members may request that items be placed on a future agenda.
14. ANNOUNCEMENT OF CITY MEETINGS AND EVENTS
Information available on City website
https://www.albanyca.org/our-city/city-calendar
City Calendar web page and
City eNews: https://www.albanyca.org/our-city/city-news . No public comment will be taken
.
Upcoming City Meetings
1. Climate Action Committee Meeting, Wednesday, March 20, 7:00 PM, City Hall Council Chambers
2. Policing Commission Meeting, Thursday, March 21, 7:00 PM, City Hall Council Chambers
3. Planning & Zoning Committee Meeting, Wednesday, March 27, 7:00 PM, City Hall Council Chambers
4. Transportation Commission Meeting, Thursday, March 28, 7:00 PM, City Hall Council Chambers
5. City Council Meeting, Monday, April 1, 7:00 PM, City Hall Council Chambers
15. ADJOURNMENT
Per City Council Resolution No. 2021-13, no Council meeting shall continue past 10:30 p.m. unless a two-thirds majority of the Council votes to extend the meeting to discuss specified items; and any motion to extend the meeting beyond 10:30 p.m. shall include a list of specific agenda items to be covered. Any items not completed at a regularly scheduled Council meeting shall be continued to the next regular meeting or by a two-thirds majority vote of the Council to an adjourned regular meeting.
The Council agenda is posted for public inspection in advance of meetings at the City Hall, the Albany Community Center, and the Albany Senior Center. Agendas and supporting documents can also be found online at:
www.albanyca.org.
Supporting documents and any public comments received will be made available for public inspection online or via email request. If you have any questions pertaining to any agenda item or meeting procedure, please contact the City Clerk’s Office at 1 (510) 528-5710 or [email protected]
.
Please note that if you provide your name and address when speaking before the City Council or submitted as part of your written public comment, the information will become part of the official public record, which will be posted online and subject to disclosure under the Public Records Act.
NOTICE
Pursuant to Government Code Section 65009, if you challenge a decision of the City Council in court, you may be limited to raising only those issues you or someone else raised at a public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The decision of the City Council is final as of the date of its decision unless judicial review is initiated pursuant to California Code of Civil Procedure Section 1094.5. Any such petition for judicial review is subject to the provisions of California Code of Civil Procedure 1094.6.
In compliance with the Americans with Disabilities Act (ADA), and State Law, if you need special assistance to participate in this meeting, please contact the City Administration Office 1 (510) 528-5710. Notification 48 hours prior to the meeting where possible will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102.104 ADA Title II)”. Upon request, we will provide written agenda materials in appropriate alternate formats, of disability related modification or accommodation, including auxiliary aids or services to enable individuals with disabilities to participate in public meetings. Please deliver a written request, including your name, mailing address, phone number and brief description of the requested materials and preferred alternative format or auxiliary aid or service at least two (2) days before the meeting where possible. Request should be sent to:
[email protected]
or City Clerk, 1000 San Pablo Avenue, Albany, CA 94706.
How to watch or listen to the meeting:
1. Meetings are available to watch, listen, or participate virtually via Zoom webinar.
Register for the meeting:
https://albanyca.zoom.us/s/87852424530
.
T
o
join
by
phone
via
Zoom,
please
call
at
the
noticed
meeting
time
1 (669) 900-9128.
Webinar ID 878 5242 4530. Participant ID
“
#”.
2. Meetings
are
also
streamed
live
on
City
website
www.albanyca.org/meetings
or
on
YouTube
(
www.YouTube.com/AlbanyKALB
).
Recording
of
the
meetings
are
usually
available for viewing 24 hours after the meeting.
3. Mee
tings
are
broadcast
live
and
rebroadcast
on
local
TV
–
Albany
KALB
Channel.
How to submit Public Comment:
1. Members of the public may attend City Council meetings in person at City Hall Council Chambers and request to speak during public comment period.
2. Members of the public may submit comments in writing by emailing the City Council [email protected]
with the agenda item number clearly identified in the subject line of the email. Comments may also be submitted by mail to City of Albany – Meeting Comments, 1000 San Pablo Avenue, Albany, CA 94706. All written comments received by 5 PM on the day of the meeting will be provided to the City Council before the meeting and posted on the website. Other written comments received after 5 PM will still be provided to the City Council and be included as part of the meeting record.
3. To comment by video conference, click the “Raise Your Hand” button to request to speak when public comment is being taken. You will be asked to unmute yourself when it is your turn to make your comment. After the allotted time, you will then be re-muted.
4. To comment by phone, you will “Raise Your Hand” by pressing *9
to request to speak when public comment is being taken. You will be asked to unmute yourself by pressing *6
when it is your turn to make your comment. You will be re-muted after the allotted time.