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Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers , 1 1 1 South First Street
March 14 , 2022
6:0 0 p.m.
ROLL CALL: At 6: 09 p.m., on Monday, March 14 , 2022, the Alhambra City Council met in Council Chambers and virtually via Zoom.
PRESENT: LEE, M AZA , P É REZ , ANDRADE-STADLER , MALONEY ABSENT:
Officials Present in person and via Zoom : City Manager Binnquist, City Attorney Montes, Assistant City Manager Garcia, Deputy City Manager Stover, City Clerk Myles, Director of Finance Lieu, Director of Public Works/ Utilities Ray, Director of Parks and Recreation Macias, Director of Library LohGuan, Marketing and Communications Specialist Nguyen, Director of Community Development Ho, Fire Chief Ragusa, Police Chief Kennedy, Director of Human Resources Ko CITY CLERK REPORT - NOTICE NO. N2M22 -36
The City Clerk hereby report ed that she duly gave notice of the regular meeting of the City Council being held this evening pursuant to the order of the Mayor in accordance with Section 54955 and 54956 of the Government Code of the State of California.
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Action Taken : On motion of M s. ANDRADE-STADLER , seconded by M s. LEE , the City Council determined that the titles to all ordinances which appear ed on this public agenda had been read, and waived further reading. Hearing no objections, the Mayor so ordered.
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: LEE, MAZA, PÉREZ, ANDRADE-STADLER, MALONEY
Noes : NONE
Absent: NONE
PRESENTATION S
1. PROCLAMATIONS – F2M22-3
A. Ratified the action of Mayor Maloney in proclaiming the month of March 2022 , as WOMEN ’S HISTORY MONTH in Alhambra.
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B. Ratified the action of Mayor Maloney in proclaiming March 2022 , as RED CROSS MONTH in Alhambra. Mayor M ALONEY present ed the Red Cross Month proclamation to Erica Frausto Aguado, Executive Director - Greater San Gabriel and Pomona Valleys American Red Cross.
PUBLIC HEARINGS
2. PUBLIC HEARING FOR THE THIRD SUBSTANTIAL AMENDMENT TO THE 2015-2019 CONSOLIDATED PLAN AND THE 2019-2020 ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM; AND TRANSFER OF CDBG-CV FUNDS FOR A SMALL BUSINESS ASSISTANCE GRANT PROGRAM – F2M15-34, F2M19-36, F2M20-33, N2M22-30, M2M22-32
Assistant City Manager GARCIA delivered a staff report. In 2020, the City of Alhambra received two special allocations of Community Development Block Grant (CDBG) funds under CDBG-CV (Coronavirus) from the Department of Housing and Urban Development (HUD) to prevent, prepare for, and respond to the COVID-19 pandemic. Most of the City ’s CDBG-CV funds were exhausted; however, $150,000 went unspent under the City ’s Emergency Housing Assistance Program. On February 28, 2022, the Council directed these CDBG-CV funds be considered for the creation of a new Small Business Assistance Grant Program to assist Alhambra businesses still affected by the COVID-19 pandemic.
From the $150,000 left in appropriations, $15,000 would be reserved for program delivery and $135,000 for the small business grants (in increments of $5,000 per grant). Use of the CDBG-CV funds for the Small Business Assistance Grant Program requires a Third Substantial Amendment to Alhambra ’s 2015-2019 Consolidated Plan and the 2019-2020 Annual Action in order to amend the allocations, activities, beneficiaries, and funding previously assigned.
Open Public Hearing: Mayor MALONEY opened the public hearing.
Public Comment:
1) Lewis MCCAMMON , via Zoom, exp ressed support for the program and noted that the City should provide assistance to as many applicants as possible. 2) Lucy BA Ñ UELOS , via Zoom, expressed support for the program and requested the City to conduct additional outreach to smaller businesses and assist them with applying.
3) John BWARIE, representing the Alhambra Chamber of Commerce, expressed support for the item and noted that the Chamber is looking forward to promoting the program.
Close Public Hearing: After receiving public comment, Mayor MALONEY closed the public hearing.
Discussion : Councilmember LEE asked if assisting small businesses will still be on the strategic plan in conjunction with this item , discussed the outreach for the program and requested that staff solicit flyers to businesses.
Councilmember PÉREZ discussed the importance of the Chamber helping promote the program.
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Vice Mayor ANDRADE-STADLER discussed the importance of promoting the program to the business community .
Councilmember LEE discussed how fast the funds are disbursed to approved applicants.
Action Taken: The City Council took the following actions : 1 ) Approve d the Substantial Amendment to the 2015-2019 Consolidated Plan and the 2019-2020 Annual Action Plan to add a Small Business Assistance Grant Program with CDBG-CV funds; 2) Transfer red $150,000 from 2019-2020 CDBG-CV Emergency Housing Assistance to the new Small Business Assistance Grant Program; and , 3) Direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-32 ) Vote: Moved: PÉREZ Seconded: MAZA
Ayes: MAZA, PÉREZ, ANDRADE-STADLER, LEE, MALONEY
Noes : NONE
Absent: NONE
3. 2021-2022 REDISTRICTING PROCESS: FINAL MAP PUBLIC HEARING & UPDATE – F2M21-28 , O2M22-4801
Andrew Westall, Principal, Bear Demographics & Research provide d the City Council with an update on the 2021-2022 City Council redistricting process which took place after each decennial census. The City Council held its third hearing on Draft Maps on February 24, 2022 with a presentation on Draft Map No. 4. Draft Map No. 4 was unanimously approved by the Council as the Final Map, with some requested adjustments along Valley Boulevard. This evening ’s public hearing was focused on a presentation of the Final Map for new City Council District boundaries. The Final Map was published to the City ’s website on March 7, 2022 in conformance with the California Fair Maps Acts prior to the March 14, 2022 City Council meeting. The total overall deviation for the Final Map is 6.3 percent.
The Final Map was within the legal standard for overall deviation.
Open Public Hearing: Mayor MALONEY opened the public hearing.
Public Comment:
1) Lucy BA Ñ UELOS , via Zoom, expressed concern with the proposed map and noted that there was not enough public outreach done for th e proposed map. 2) Lewis MCCAMMON, via Zoom, spoke in support of the proposed map .
Close Public Hearing: After receiving public comment, Mayor MALONEY closed the public hearing.
Discussion : Vice Mayor ANDRADE-S TADLER discussed the population decrease in the City noted in the 202 0 census , discussed the equalization of the City ’s population in each district, discussed the California Voting Rights Act , and discussed the latest number of veterans in the community . Mr. Westall responded to inquiries.
Councilmember PÉREZ thanked Mr. Westall for his work on this item and encouraged Ms. Ba ñ uelos to reach out to her with concerns at any time.
Councilmember MAZA thanked Mr. Westall for his work on this item. 4 3- 14 -22
Councilmember LEE noted her satisfaction with the public outreach for this item and expressed support for the proposed map.
Mayor MALONEY discussed the decrease of population noted in the 2020 census , thanked Mr. Westall for his work on this item, and expressed his support for the proposed map.
Action Taken: City Council declared introduced for its first reading the following ordinance entitled:
Ordinance No. O2M22-4801 : AN ORDINANCE OF THE ALHAMBRA CITY COUNCIL
ESTABLISHING THE BOUNDARIES OF COUNCILMANIC DISTRICTS WITHIN SAID CITY AND IN CONNECTION THEREWITH REPEALING ORDINANCE NO. O2M11- 4591
which ordinance would return for a second reading and adoption at the next regular Council meeting.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MAZA, PÉREZ, ANDRADE-STADLER, LEE, MALONEY
Noes : NONE
Absent: NONE
PRESENTATIONS
4. RESOLUTION IN SUPPORT OF UKRAINE – F2M22-16
City Clerk MYLES delivered a staff report. At the February 28, 2022, City Council meeting, Councilmember Pérez requested the Council ’s support to bring forward a resolution in support of Ukraine. The resolution was in response to Russia ’s large-scale invasion of the sovereign nation of Ukraine on February 24, 2022, and Russia ’s continued assault on the Ukrainian government and people. This resolution was intended to affirm the City ’s solidarity with the people of Ukraine and Ukraine's fight to defend its sovereignty, territorial integrity, and the freedom of its citizens.
Public Comment: None
Discussion : Councilmember PÉREZ discussed the turmoil that Ukraine is going through and expressed her support for the proposed resolution . Council discussed the importance of supporting Ukraine and expressed their support for the proposed resolution.
Action Taken: City Council adopted Resolution No. R2M22-16 entitled: A Resolution of the City Council of the City of Alhambra in support of Ukraine Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: PÉREZ, ANDRADE-STADLER, LEE, MAZA, MALONEY
Noes : NONE
Absent: NONE
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5. PRESENTATION AND DISCUSSION REGARDING THE HISTORIC PRESERVATION PROGRAM ’S DRAFT HISTORICAL CONTEXT STATEMENT – F2M20-51 Director of Community Development HO delivered a staff report and Heather GOERS, representing Historic Resources Group, delivered a presentation, which is on file in the City Clerk ’s Office. The City of Alhambra initiated the development of a Historic Preservation Program to recognize and protect historic resources throughout the City.
The Historic Preservation Program project was on Phase 1. This phase consist ed of the preparation of a comprehensive Citywide Historic Context Statement, compiled by Historic Resources Group. The context statement would serve as a foundation for historic preservation planning efforts in the City going forward. The City ’s consultant, Historic Resources Group, provid ed the City Council with a presentation on the Historic Context Statement context scope and themes. The presentation provide d the City Council an opportunity to provide input and feedback on the Draft Historic Context Statement. The Historic Context Statement would be used in Phase 2 of the program when conducting the Historic Resources Survey to find properties, places and people that are identified in the Statement.
Public Comment:
1) Lewis MCCAMMON, via Zoom, exp ressed support for the development of a n historic context statement and discussed several areas in the Cit y that this could apply to. 2) Ari ARAMBULA, via Zoom, expressed s upport for the development of an historic context statement.
3) Lucy BAÑUELOS, via Zoom, reiterated Ms. Arambula ’s comments and supported providing more historical education in the City.
Discussion : Councilmember LEE noted that the proposed statement would be a great resource in local schools for curriculum.
Councilmember MAZA provided historical context on this item and expressed his support.
Councilmember PÉREZ expressed her excitement for the item and noted the map in the report should be posted on the City website.
Vice Mayor ANDRADE-S TADLER noted this context statement gives the City a sense of pride and encouraged the use of technology to promote this for the youth .
Mayor MALONEY expressed support for the item and asked that the exhibits be made available on the City website. Ms. GOERS noted that she could make the maps and the exhibit s available on the Historic Alhambra website.
Action Taken: City Council provide d input and feedback on the City of Alhambra ’s Draft Historical Context Statement as part of the development of the City ’s Historic Preservation Program. No action was taken.
6. EAST MAIN CORRIDOR UPDATE – F2M20-24
Director of Community Development HO delivered a staff report. Staff heard conflicting feedback about the planning work effort on the direction of East Main from both the Council 6 3- 14 -22
and c ommunity and sought additional direction from the Council on the matter prior to moving forward. Specifically, s taff sought Council direction on whether to continue work efforts along East Main (east of Granada) with more restrictive zoning standards (i.e ., limit height to two stories) coupled with comprehensive design guidelines ; or , begin develop ing a Specific Plan.
Public Comment:
1) Lewis MCCAMMON, discussed the project and the development of a n old town area, noted that he would like to see this effort continue , and noted the importance of the public ’s feedback and assistance with this item.
2) Lucy BAÑUELOS, via Zoom, expressed concern with the lack of community involvement in this item .
3) Ari ARAMBULA, via Zoom, not ed staff needs to conduct community outreach for this item, noted that the community wants a vibrant commercial district in this area , encouraged the City to visit the City of San Dimas as they have gone through a similar pr oject, asked the City to engage the community before issuing a request for proposal (RFP).
4) John BWARIE, representing the Alhambra Chamber of Commerce, stated that whichever direction the Council goes in, the Chamber is ready and willing to assist.
Discussion : Councilmember PÉREZ noted that the City need ed to go back to the drawing board and noted the importance of engaging the community during this process.
Vice Mayor ANDRADE-S TADLER discussed the recently adopted Housing Element and noted that all five districts need to take on the responsibility of getting housing built.
Councilmember LEE stated that District 1 ha d taken on its responsibility of additional housing over the years and expressed concern over the height of new housing buildings in single family neighborhoods, discussed the input received from previous community workshops, discussed balancing the needs of housing and the concerns of the residents , expressed support for an RFP for a comprehensive design guideline for the east corridor.
Councilmember MAZA also noted that housing must be equally distributed throughout all the districts, noted support for keeping new housing projects on the main thoroughfares as opposed to single family neighborhoods, di scussed the impact of upzoning , discussed a potential specific plan on East Main St.
Councilmember PÉREZ discussed comments she heard from a resident who was concerned about how renters are discussed at City Council meetings. Councilmember LEE stated there were individuals in the community who try to divide renters vs. homeowners and noted that one person ’s comment d id not represent the entire community.
Mayor MALONEY discussed having a balanced outlook with housing requirements and community needs, expressed concerns with the cost of a potential specific plan, discussed the importance of relaying facts to the community about potential housing projects .
Council discussed the importance of the Council taking their time on this project to make sure it was done right and conducting additional outreach with the community, 7 3- 14 -22
Mayor MALONEY, Councilmember MAZA, and Councilmember PÉREZ expressed their support to delay the project and go back to the drawing board.
Councilmember LEE spoke in support of retaining a consultant to continue work efforts on design guidelines on East Main St.
Action Taken: The City Council provided direction. No action was taken.
CONSENT AGENDA (Item Nos. 7-20 )
All other items listed under the Consent Agenda , with the exception of Item Nos. 9 , 15, 17 , and 19 , were considered by the City Council to be routine and were enacted by one motion.
7. COVID UPDATE – F2M20-33
City operations returned nearly to pre-pandemic protocols. Per the most recent LA County Health Order masking was no longer required inside City facilities, although if requested the City was required to provide masks to employees who wish to continue wearing them.
Effective March 28 th , staff recommend ed we resume pre-pandemic procedures by welcoming the public back in-person to our Council meetings, as well as all Boards and Commissions meetings. Staff recommend ed accepting and printing email comments and including them as part of the official record, and continuing to utilize Zoom for City Council only, due to technological constraints for other Boards and Commissions. While the State and County restrictions were more relaxed, staff would remain vigilant of health orders and recommendations in order to maintain the public ’s safety and assure compliance as required.
Public Comment:
1) Lewis MCCAMMON, via Zoom, discussed the current COVID-19 cases in the City, expressed support of emailed public comments being read out loud during meetings, and stated that Planning Commission meetings should also be available on zoom. 2) Lucy BAÑUELOS, via Zoom, stated th at all City Commissions needs to be available on zoom.
Discussion : Mayor MALONEY noted that he would like to see Commission meetings broadcasted.
Action Taken : Receive d and file d this informational report.
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
8. ACCEPTANCE OF BEHAVIORAL HEALTH JUSTICE INTERVENTION SERVICE GRANT – F2M22-18, M2M22-27
Through Behavioral Health Justice Intervention Services ( “BHJIS ”) Project a grant was made available for agencies to apply for assistance for new and existing programs to help 8 3- 14 -22
with community education and implementation of mental health, substance abuse and/or homeless prevention. Staff applied for the grant in an effort to increase community awareness of the Homeless Outreach Mental Evaluation ( “HOME Team ”) which was comprised of Alhambra Police Officers, the City ’s homeless outreach service provider ( “L.A. CADA ”) and a Department of Mental Health liaison. On February 28, 2022, Alhambra Police Department received notice of award in the amount of $245,659. This grant fund ed staffing, equipment, educational and marketing materials relating to community outreach of the HOME Team and engaging community stakeholders. In addition, funds were approved for one additional L.A. CADA staff member to work nights and weekends for the duration of the grant.
Discussion : None
Action Taken : City Council accept $245,659 from the Behavioral Health Justice Intervention Services (BHJIS) Project; appropriate revenue and expenditure funds in the amount of $245,659; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action including authorizing the City Manager to execute the amendment to the existing L.A. CADA contract. (M2M22- 27 )
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
9. APPROVE CITY COUNCIL APPOINTMENTS – F2M22-25, M2M22-28 At the January 11, 2021, Council meeting, the Council nominated colleagues to fill the vacant positions on various external boards/commissions created by an outgoing Councilmember who had left office and voted to approve the nominated colleagues along with the other City Council appointments. At the February 28, 2022, Council meeting, the City Council reorganized and the offices of Mayor and Vice Mayor were rotated. After each reorganization of the Council, staff submits a list of the City Council ’s appointments to external boards/commissions for approval to ensure the appointments stay current and to ensure that any adjustments are made, if needed.
Discussion : Council discussed the various appoints on external boards and commissions and City Manager BINNQUIST and City Clerk MYLES responded to inquiries. Vice Mayor ANDRADE-STADLER suggested bringing back this item to a future meeting in order to clarify questions regarding some of the appointments on the list.
Action Taken : City Council took no action and requested that staff return with an updated list at the March 28, 2022, regular City Council meeting. (M2M22-28)
10. AWARD CONTRACT: PROFESSIONAL SERVICES FOR THE CITYWIDE ASSESSMENT AND IMPROVEMENT OF BUS STOPS AND BUS SHELTERS – F2M21-68, RFP2M21-19 , C2M22-7, M2M22-29
The City of Alhambra had a total of 166 bus stops, however, only 27 of those stops ha d shelters. This project would develop and implement a comprehensive plan to improve bus stops throughout the city. The improvement of the City ’s existing facilities would promote multiple modes of clean transportation options including improved first mile/last mile 9 3- 14 -22
access. Staff circulated a Request for Proposals to qualified companies for Engineering Design Services for the assessment of all bus stops in the City and completion of Plans- Specifications and Cost Estimates for updates to selected bus stops. The City received proposals from two companies. Staff reviewed and evaluated the responding proposals and found that the proposal submitted by Huitt-Zollars, Inc., conform ed to the RFP and best meets the City ’s needs. Once the plans were complete, a request for Notice Inviting Bids for the construction phase of the project would be presented to City Council for consideration.
Discussion : None
A ction Taken : City Council award ed a contract , subject to final language approval by the City Manager and City Attorney, to Huitt-Zollars, Inc. in the amount of $117,965.00 for the Assessment and Professional Design Services for the Citywide Bus Stop Improvements Project; direct the Finance Director to appropriate funds from the Prop A Fund Balance in the amount of $117,965.00 and allocate d the funds to the Citywide Bus Stop Improvement Project; and , direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-29 )
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
11. NIB: MONTEREY STREET AND MISCELLANEOUS IMPROVEMENTS PROJECT (HUD) – F2M22-30, N2M22-37
Proposed improvements include d pavement reconstruction of approximately 50,000 square feet on Monterey Street between Huntington Drive and McLean Street, repairs of approximately 2,800 square feet of broken and off-grade sidewalk, repairs of approximately 900 linear feet of broken and off-grade curb and gutters, repair of broken and off-grade driveway approaches and updating of ADA ramps on Monterey Street, Stoneman Avenue, McLean Street and Pine Street . Plans and specifications were prepared for this project. Staff reviewed and approved these plans, which were available for review in addition to the bid notice and bid instructions.
Discussion : None
Action Taken : City Council authorize d staff to distribute a Notice Inviting Bids for the Monterey Street and Miscellaneous Improvements Project (HUD), with bids due no later than 10:30 a.m. on April 21, 2022; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
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12. AWARD CONTRACT: CITY YARD PUBLIC WORKS BUILDING ROOFING PROJECT – F2M21-73, N2M21-136 , C2M22-8, M2M22-30
On November 8, 2021, the City Council approved the distribution of a Notice Inviting Bids for the City Yard Public Works Building Roofing Project. On Thursday, February 17, 2022 the City Clerk received five sealed bids for the Project. The bids ranged from $142,945.00 to $ 227,990.00. The bid received from Wiltshire Urethane Foam Company, in the amount of $142,945.00 is the lowest responsible bid. Staff reviewed the bid from Wiltshire Urethane Foam Company and found it was in full compliance and conformance with the bid specifications.
Discussion : None
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Wiltshire Urethane Foam Company for the repair and application of polyurethane foam sealer to the Public Works building roof in an amount not to exceed $142,945.00 ; and , direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-30 )
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
13. AWARD CONTRACT: PURCHASE OF TWO COMPRESSED NATURAL GAS STREET SWEEPERS – F2M22-6A, C2M22-9, M2M22-31
As part of the City of Alhambra ’s on -going effort to move to a greener and more energy efficient fleet, staff recommended the purchase of two compressed natural gas street sweepers. The street sweepers were 2004 and 2005 models that had been in service for over 18 years, well beyond the expected life of the vehicle. The cost of repairs and downtime exceeded the value of the vehicle. Staff sought to purchase two compressed natural gas street sweepers to replace the aging vehicles though a cooperative purchase agreement . Cooperative purchase was allowable per Alhambra Municipal Code
3.36.080(b)(3). On September 15, 2021, Sourcewell opened bids for the procurement of vehicles, cars, vans, SUVs, and light trucks with related equipment, accessories, and services. Sourcewell awarded contract 093021-SZW to Schwarze industries on November 4, 2021 - a contract would not expire until November 8, 2025.
Discussion : Mayor MALONEY noted that the community will be encouraged to provide input on the design of the project.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Municipal Maintenance Equipment for the purchase of two Compressed Natural Gas Street Sweepers in the amount of $752,660.26; and , direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22- 31 )
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
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14. NIB: FIRE STATION 71 HVAC COMPONENT UPGRADES – F2M22-31, N2M22-38 In 2021, the chiller, cooling tower, boiler, and air compressor controls at Fire Station 71 were replaced with pneumatic controls to operate the various HVAC systems. Due to the age of the remaining original components, they were not compatible with the new control system. This project would replace the remaining original HVAC system components (fan , coils , controls , and other ancillary components ) to completely integrate the system. This would enable the HVAC unit to operate properly and more efficiently. Staff prepared s pecifications which would be included in the advertised Notice Inviting Bids.
Discussion : None
Action Taken : City Council approve d the distribution of a Notice Inviting Bids to qualified contractors for the Fire Station 71 HVAC Component Upgrades with bids due no later than 10:30 a.m. on April 28, 2022, and opened at 11:00 a.m. that same day.
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
15. AWARD CONTRACT: PURCHASE OF SHADE STRUCTURES FOR ALHAMBRA AND GRANADA PARK POOLS – F2M22-6B, C2M22-10, M2M22-33
Alhambra Residents use the pools during the warmest times of the year. The users of the pools requested shade structures to keep cool as they watch their children participate in various aquatic programs offered by the City. As part of the American Rescue Plan Act, the project qualifie d for funding due to the category of disproportionately impacted communities. As such, staff sought to purchase and install shade structures through a cooperative purchase agreement. Cooperative purchase was allowable per Municipal Code 3.36.080 (B )( 3 ), which state d : “The supply or equipment is available through or in conjunction with another public agency ’s purchase of such supply or equipment, and the other public entity has gone through the bidding process. ” On May 1, 2017, Omnia Partners opened four bids for the procurement of Playground Systems, installation and service-related items. Omnia Partners awarded contract R170304 to Playcraft Systems on May 1, 2017 - a contract that would not expire until April 30, 2022.
Discussion : Councilmember discussed the previous concerns for the lack of shade at the pools and thanked staff for taking in resident feedback and finding a solution.
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Pacific Play Systems Inc. in an amount not to exceed $249,500 for the purchase and installation of shade structures at Alhambra and Granada Park pools; and, direct ed staff to undertake the steps necessary to finalize the City Council's action.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: PÉREZ, LEE, MAZA, ANDRADE-STADLER, MALONEY
Noes : NONE
Absent: NONE
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16. AWARD CONTRACT: INSTALLATION OF LED LIGHTING AND CONTROL LINK AT ALHAMBRA, ALMANSOR AND STORY PARK TENNIS COURTS – F2M22-32, C2M22-11, M2M22-34
City tennis courts at Alhambra, Almansor and Story Park need ed an upgrade to LED lighting and the efficient remote-control operation of the tennis court lights. Granada Park tennis courts were currently operated remotely with the Musco Control-link remote control program. As part of the American Rescue Plan Act, the project qualifie d for funding due to the category of disproportionately impacted communities. As such, staff sought to install LED lighting and a remote operation system at the City of Alhambra tennis courts through a cooperative purchase agreement. Cooperative purchase was allowable per Municipal Code 3.36.08 (B)(3). On August 28, 2019, Sourcewell opened four bids for the procurement of Sports lighting with related supplies and services. Sourcewell awarded contract 071619-MSL to Musco Sports Lighting on August 28, 2019, which would not expire until August 27, 2023.
Discussion : None
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Musco Lighting in an amount not to exceed $336,369 for the installation of LED lighting and remote operation of tennis court lights at Alhambra, Almansor and Story Park; and , directed staff to undertake the steps necessary to finalize the City Council's action. (M2M22-34 )
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
17. AUTHORIZATION TO SUBMIT GRANT APPLICATIONS FOR TWO PROJECTS UNDER THE URBAN GREENING PROGRAM – F2M22-18, M2M22-35
Assistant City Manager GARCIA delivered a staff report. On March 28, 2022, applications would be due for the Urban Greening Program — a competitive grant program which provide d funding for projects that would reduce greenhouse gases (GHG) while also transforming the built environment into places that were more sustainable, enjoyable, and effective in creating healthy and vibrant communities throughout California. Staff identified two projects for the Urban Greening Program applications, including: Green Street Demonstration Project and Sixth Street Greening Project. Each project require d its own grant application. There were no minimum or maximum grant amounts. The City may submit more than one project for consideration. There was no match requirement to qualify for the funds. If awarded, the grant performance period would be through March 2026.
Grant announcements were expected by December 2022. Staff recommended Council approve the submittal of two grant applications for the proposed greening projects.
Discussion : Councilmember PÉREZ inquired about the community outreach on the project and asked if there is the ability to make changes or updates after community feedback . Assistant City Manager GARCIA noted that community outreach had not been conducted yet and noted that there would be some flexibility for changes in some areas.
Councilmember PÉREZ discussed potential synergy with these potential projects and the active transportation plan .
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Mayor MALONEY discussed the flexibility of a scope change in the future and the importance of community feedback.
Action Taken : City Council authorize d the submittal of two grant applications to the California Natural Resources Agency under the Urban Greening Program for greening projects on Main Street and along Sixth Street ; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-35 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: PÉREZ, LEE, MAZA, ANDRADE-STADLER, MALONEY
Noes : NONE
Absent: NONE
18. THIRD ASSIGNMENT, ASSUMPTION AND CONSENT OF ENCROACHMENT PERMIT CURTIS AVENUE AT VALLEY BOULEVARD – F99-8, F99-8A, C99-14, M2M22-36 On April 12, 1999, the City entered into an encroachment permit agreement with Realty Bancorp Equities, LLC, the initial owners of the property described in the Agreement. The Agreement allow ed the use of a 10-foot strip of public right of way on each side of Curtis Avenue from Valley Boulevard to the alley to the South as a parking area. The First Amendment to the Agreement was on February 28, 2000 to permit the installation of a pole sign. On October 9, 2000, Realty Bancorp Equities, LLC, assigned its rights and obligations under the Agreement to Diamond Flower Investment Group LP, and the City consented via the First Assumption and Consent of Encroachment Permit Agreement. On April 25, 2005, Diamond Flower Investment Group LP assigned its rights and obligations under the Agreement to the Omar H. Brands Family Trust, and the City consented via the Second Assumption and Consent of Encroachment Permit Agreement. The property was acquired by CB Manchester Partners LLC. As the new owners of the property, they requested the City allow a third assignment and assumption of the existing encroachment permit in their name.
Discussion : None
Action Taken : City Council consent ed to the Third Assignment and Assumption of the Encroachment Permit by approv ing that certain Third Assignment, Assumption and Consent of Encroachment Permit Agreement between the City of Alhambra and The Omar H. Brands Family Trust dated December 1, 1992 and CB Manchester Partners LLC , a copy of which Third Assignment, Assumption and Consent of Encroachment Permit Agreement is on file in the City Clerk ’s Office as Contract No. C99-14 and by this reference incorporated herein and made a part of as though fully set forth herein, which allows the use of a portion of the public right of way on Curtis Avenue from Valley Boulevard to the alley to the South as a parking area and allows the placement of a pole sign. (M2M22-36 ) Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
19. AUTHORIZE RFP: DEVELOPMENT OF A BICYCLE AND PEDESTRIAN TRANSPORTATION IMPROVEMENT PLAN – F2M22-33, RFP2M22-4 14 3- 14 -22
Assistant City Manager GARCIA delivered a staff report. On January 24, 2022, the City Council authorized American Rescue Plan Act (ARPA) funds for the development of a Bicycle and Pedestrian Transportation Improvement Plan (the “Plan ”). The purpose of the Plan was to help the City identify safer walking and biking infrastructure projects and programs; identify networks, connections, and destinations including safe access to schools, parks, and library; reduce vehicle traffic and emissions; promote more walkable/bikeable areas throughout Alhambra; and improve the overall quality of life for Alhambra residents. This new Plan would secure extensive outreach and participation to enable a comprehensive citywide effort that guides the City ’s priorities. Both short-term and long-term solutions would apply to support the overall vision and goals for active transportation in Alhambra.
Discussion : Council expressed their excitement for this item and a more accessible community. Mayor MALONEY requested that staff be involved in the process to provide assistance and input.
Action Taken : City Council authorize d the distribution of a Request for Proposals (RFP) to qualified firms for the development of a Bicycle and Pedestrian Transportation Improvement Plan ; and, direct ed staff to undertake the steps necessary to finalize Council ’s action .
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: PÉREZ, LEE, MAZA, ANDRADE-STADLER, MALONEY
Noes : NONE
Absent: NONE
20. PE RSONNEL ACTIONS – F2M22-2
Discussion : None.
Action Taken : City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated March 14, 2022, showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: LEE, ANDRADE-STADLER, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M22-4
Lucy BAÑUELOS, via Zoom, thanked As sistant City Manager Lucy Garcia for her work on all the grant opportunities on the agenda, discussed the need for a roundabout at Montezuma Ave . and El Paseo , discussed a green space near Montezuma Ave . and Garvey Ave . and recommended a potential dog park or walkway , recommended shading and cementing at the ballparks at Granada Park , and expressed concerns over housing projects in the City.
Public Comment received via email on the file in the City Clerk ’s Office: Vivian Hernandez, via email, spoke i n support of banning all types of fireworks . 15 3- 14 -22
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 2 -7 Councilmember LEE discussed the potential ban of fireworks in the Cit y and requested a discussion about it at a future City Council meeting. Council expressed support for bringing a discussion of fireworks at a future meeting.
Councilmember PÉREZ discussed the development of potential pocket parks in the City, thanked staff for all the hard work they are doing.
Vice Mayor ANDRADE-STADLER stated that she is looking forward to the Council ’s review of the Strategic Plan , discussed the crowding of ACT buses on Main St. by the high school, discussed providing potential rent stabilization , discussed the City ’s I-710 freeway stub and the need for the City to have control over it.
Mayor MALONEY discussed resident feedback at the recent farmers market , discussed Margarita Elementary School ’s “Bring Y our O wn Reusable Program ” and requested a presentation about the program at a future City Council meeting. Council expressed support to bring a presentation to a future meeting.
ADJOURNMENT: At 9 :50 p.m . there being no further business for the Council to transact, the Mayor, with the consent of the City Council , adjourned their meeting to the next regul ar meeting of the Alhambra City Council is scheduled for Monday, March 28 , 202 2 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK