4-11-22 1
CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
APRIL 11, 2022
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting via Zoom Webinar as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/84907530386?pwd=ZFc1TVlJbE10U3dCN1UzUTIzU3ZQZz09 Webinar ID: 849 0753 0386, Passcode: 351356
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(669) 900 -9128 or +1(253) 215 -8782 or +1(346) 248 -7799 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 849 0753 0386 and Passcode: 351356. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed.
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments p ortion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer , refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
2 4-11-22
CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
April 11, 2022
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Pérez, Andrade-Stadler, Maloney
FLAG SALUTE: Led by Mayor Maloney
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
CEREMONIALS
1. COMMMENDATIONS & PRESENTATION: MARGUERITA ELEMENTARY SCHOOL’S “BRING YOUR OWN RESUSABLES” PROGRAM – F2M22-3
Mayor Maloney and the Alhambra City Council, on behalf of the citizens of Alhambra, wish to recognize and commend students from Marguerita Elementary School for their leadership and involvement in the school’s “BYOR” Program. The “Bring Your Own Resuables” Program encourages students to bring eating utensils and food containers from home in order to reduce waste. The City Council commends participating students for their enthusiastic work on the Program and tha nks them for their dedication and commitment to creating sustainable environmental solutions not only for the benefit of students at Marguerita Elementary School, but for the betterment of our community. The students from Marguerita Elementary will give a short presentation on the “Bring Your Own Resusables” Program to the City Council. Mayor Maloney will then present commendations to the students.
2. PROCLAMATIONS – F2M22-3
A. Ratify the action of Mayor Maloney in proclaiming the month of April, 2022 as DONATE LIFE MONTH in Alhambra. Mayor Maloney will present the proclamation to Ms. Darlene Pacillas, a Donate Life Ambassador to the City of Alhambra.
3 4-11-22
B. Ratify the action of Mayor Maloney in proclaiming the April 17 -22, 2022 as MOSQUITO AWARENESS WEEK in Alhambra. Mayor Maloney will present the proclamation to Mr. Levy Sun, Director of Communications of San Gabriel Valley Mosquito & Vector Control District.
C. Ratify the action of Mayor Maloney in proclaiming April 27, 2022 as DENIM DAY in Alhambra as a part of April being Sexual Assault Awareness Month.
PRESENTATIONS
3. STATE OF THE CITY ADDRESS – F2M22-16
Mayor Maloney will provide insight on p rogress that has been made over the past year and where the City is heading in 2022.
Recommended Action: City Council receive and file the informational report.
4. FIREWORKS DISCUSSION – F2M22-16
At the March 14, 2022 City Council meeting, Councilmember Lee requested, and Council concurred, that staff return with an agenda item to faci litate a discussion concerning fireworks. Staff will provide information to facilitate that discussion and will be available for questions and/or direction.
Recommended Action: City Council direct staff as deemed appropriate.
CONSENT AGENDA (Item Nos. 5 - 14)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
5. RESOLUTION: FY 2022-2023 PROJECT IDENTIFICATION FOR THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1 BEALL) – F2M22-39, R2M22-19
The Road Repair and Accountability Act stipulates that, prior to receiving Road Maintenance and Rehabilitation Account (RMRA) funds in a fiscal year, a city or county must submit to the California Transportation Commission (CTC) a project list pursuant to an adopted resolution. This information is due by May 31, 2022. Staff is proposing a Street Rehabilitation Project for FY 2022-2023 that includes the following areas: Chestnut, Date, Elm, Keats, La Paloma, Lemon, Meridian, Mimosa, Orange Grove, Orange St., Pepper, Primrose, Raymond, Stockbridge, Westminster, Winchester and Winthrop. It is anticipated that the City will receive $1,966,222.00 from the RMRA Fund for FY 2022-2023.
Recommended Action: City Coun cil adopt Resolution No. R2M 22-19 entitled: A Resolution of the City Council of the City of Alhambra, California adopting the fiscal year 2022-2023 list of projects funded by SB 1: The Road Repair and Accountability Act; and, direct staff to undertake the steps necessary to finalize Council’s action.
4 4-11-22
6. NIB: PURCHASE OF A 3 YARD DUMP TRUCK FOR THE UTILIT IES DIVISION – F2M22-6A, N2M22-46
Public Works and Utilities Department staff uses vehicles and equipment to conduct daily maintenance and service on the City’s infrastructure. The dump truck to be replaced has been in service for over 20 years. Mainten ance and repairs are exceeding the value of the vehicle, which has reached the end of its expected useful life. Specifications have been prepared for this purchase. Staff has reviewed and approved the specifications, which are available for review in addition to the bid notice and bid instructions.
Recommended Action: City Council authorize the circulation of a Notice Inviting Bids for the purchase of a 3 Yard Dump Truck, with bids due no later than 10:30 a.m. on May 5, 2022; and, direct staff to undertake the steps necessary to finalize Council’s action.
7. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE ALLEY RECONSTRUCTION PLAN – F2M21-75, RFP2M21-20, C2M22-15, M2M22-44
The Alley Reconstruction Plan consists of approximately 27,000 linear feet of alley segments citywide. To streamline the capital improvement process and provide a savings to the City, design and specifications for several alley segments at once are being proposed. This will allow staff to have pla ns readily available for reconstruction of alley segments as funding becomes available. Staff circulated a Request for Proposals to qualified companies for Engineering Design Services for the completion of Plans - Specifications and Cost Estimates and receiv ed proposals from four companies. Staff reviewed and evaluated all of the responding proposals based on the following selection methodology: proposal format , understanding of work , experience with similar work , qualifications of staff and performance on previous projects. The proposal submitted by West & Associates Engineering Inc. conforms to the RFP and meets the City’s needs with the highest average score. Once the plans are complete, a request for Notice Inviting Bids for the construction phase of the project will be presented to City Council for consideration.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to West & Associates, Inc. in the amount of $282,000.00 for Professional Engineering Design Services for Plans, Specifications and Cost Estimate (PS&E) for the Alley Reconstruction Plan; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-44)
8. FY 2021 URBAN AREA STRATEGIC SECURITY INITIATIVE GRANT – F2M1-106, M2M22-45
As a designated Core City, the City of Los Angeles is eligible for additional funding through the Urban Area Strategic Security Initiative (UASI) Grant Program that is administered by the Department of Homeland Security. In addition to the Core City, individual cities that are contiguous to the City of Los Angeles are also eligible for funding. The Alhambra Police Department and the Alhambra Fire Department jointly submitted a gra nt request for $503,304.00 to the Approval Authority who administers the UASI Grant Program and the request was approved. The Police Department was allocated $358,304.00 and the Fire Department was allocated $145,00 0.00. The grant funds will be used to pur chase Personal Protective Equipment, Automated License Plate Recognition Equipment,
5 4-11-22
Unmanned Aircraft Systems, Mobile Device Forensic Software and Mobile Command Post Upgrades to enhance region security. The Fire Department allocation will be used for Urban Search and Rescue equipment and training.
Recommended Action: City Council take the following actions: 1) Accept the 2021 Urban Area Strategic Security Initiative Grant (UASI) in the amount of $503,304.00; 2) Direct the Finance Director to amend the City’s 2021-22 Adopted Budget by increasing the Police Department revenue by $358,304.00 in account 101.20.42397 and appropriating $358,304.00 in account 101.20.2010.99397 and increasing the Fire Department revenue by $145,000.00 in account 101.30.42397 an d appropriating $145,000.00 in account 101.30.3610.99397; and , 3) D irect staff to undertake the steps necessary to finalize Council’s action. (M2M22-45)
9. NOTICE OF COMPLETION: UPGRADE TO THE ROOF AT THE POLICE DEPARTMENT – F2M19-55, C2M20-58, M2M22-46
On October 12, 2020, the City Council awarded a contract to Best Contracting Services to provide an upgrade to the roof located at the Police Department in the amount of $176,500. The project has been completed in accordance with the City’s requirements and specifications. There are no change orders from the contracted work. As a result, it is appropriate for the City Council to accept this project as completed and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council ac cept the work of Best Contracting Services for the upgrade to the roof located at the Police Department as complete in the amount of $176,500; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance director to release the 5% retention 35 days from the date of recordation if no liens are filed; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M22-46)
10. NIB: ALHAMBRA CITY YARD FENCING PROJECT – F2M22-40, N2M22-45
The Alhambra City Yard is a multi -functional facility located at 900 S. New Avenue. The City Yard contains offices and facilities for Public Works, Utilities, Parks and Recreation, and the Alhambra Golf Course. Since its construction, the chain link fencing at City Yard’s has remained virtually unchanged, with the exception of necessary repairs. Recent events have revealed the City Yard in vulnerable to break -ins and theft of City property. In an effort to improve security, staff is recommen ding replacing the existing chain link fence with a wrought iron fence. The project bids are due no later than 10:30 a.m. on May 12, 2022 in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Alhambra City Yard Fencing Project and direct staff to undertake the steps necessary to finalize Council’s action.
11. AUTHORIZING RESOLUTION FOR A GRANT APPLICATION TO THE CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES – F2M22-18, R2M22-20
6 4-11-22
Cal OES offers a competitive grant program to provide funding to fire departments and emergency operation centers for high -frequency backup disaster communications systems in order to create redundant coverage during an emergency incident in which conventional communications infrastructure fails. The funding, allocated from the State General Fund, allows local governments to be included in an integrated high frequen cy radio network service that utilizes frequencies authorized by the Federal Communications Commission (FCC). The Alhambra Fire Department is seeking grant funding in the amount of $60,000 to purchase a high -frequency radio unit, including installation, tr aining and unlimited access to the dedicated FCC frequencies to support emergency communications for a period of five years. Beyond the 5 years, maintenance of the service will be sought through the budget process and/or future grant opportunities.
Recommended Action: City Council approve an application for $60,000 in grant funds under the High Frequency Communications Program; adopt Resolution No.
R2M22-20 entitled: A Resolution of the City Council of the City of Alhambra, California approving the filing of an application for grant funds to the California Governor’s Office of Emergency Services under the High Frequency Communications Grant Program ; and, direct staff to undertake the steps necessary to finalize the Council’s action.
12. 2021 GENERAL PLAN ANNUAL PROGRESS REPORT – F2M14-55, M2M22-47
State law requires that the General Plan Annual Progress Report (APR) be completed and submitted to the State by Apr il 1 of each year. The 2021 APR only includes notable General Plan implementation activities that occurred in the year of 2021, which allows a streamlined review and highlights the annual implementation progress in an efficient manner. Following the City Council receipt of this annual report, staff will submit the report to the Office of Planning and Research (OPR) and Department of Housing and Community Development (HCD).
Recommended Action: City Council receive the 2021 General Plan Annual Progress Repor t and authorize staff to file the report with the Office of Planning and Research (OPR) and State Department of Housing and Community Development (HCD). (M2M22-47)
13. PERSONNEL ACTIONS – F2M22-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated April 11 , 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
14. INITIATION OF THE PROCESS FOR THE CONDUCT OF THE NOVEMBER 8, 2022 ALHAMBRA GENERAL MUNICIPAL ELECTION – F2M22-38, O2M22-4802
Staff requests the City Council consider adoption of an ordinance calling the General Municipal Election in the City of Alhambra to be held on November 8, 2022 to b e consolidated with the Statewide General Election to be held that same date for the purpose of submitting to the qualified voters the following named officers:
7 4-11-22
City of Alhambra
Councilperson of the First District, full term
Councilperson of the Second District, full term
Councilperson of the Fifth District, full term
and to take any and all actions necessary at this time to start the election process as more fully discussed in the City Clerk’s April 11, 2022 report.
Recommended Action: City Council declare introduced for its first reading the following ordinance entitled:
Ordinance No. O2M22-4802: An Ordinance of the Alhambra City Council providing for a General Municipal Election in said city to be held on November 8, 2022 and providing for the consolidation of the General Municipal Election with the Statewide General Election, said election being held for the election of the following city officials, to wit : Councilperson of the First District, full term ; C ouncilperson of the Second District, full term; and, Councilperson of the Fifth District, full term
which ordinance will return for a second reading and adoption at the next regular Council meeting.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M22-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regul ar meeting of the Alhambra City Council is scheduled for Monday, April 25, 2022 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for insp ection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Cou ncil that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
8 4-11-22
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra ’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK