1 5-23-22
C I T Y O F A L H A M B R A
NOTICE OF JOINT SPECIAL MEETING
OF THE
ALHAMBRA PUBLIC FINANCING AUTHORITY
ALHAMBRA CAPITAL IMPROVEMENTS CORPORATION
ALHAMBRA PARKING AUTHORITY
GOLF COURSE CLUBHOUSE CORPORATION
ALHAMBRA FACILITIES FINANCING AUTHORITY
(Notice No. N2M22-64)
NOTICE IS HEREBY GIVEN that a joint special meeting of the Alhambra Public Financing Authority, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Golf Course Clubhouse Corporation and Alhambra Facilities Financing Authority will be held in conjunction with the regular meeting of the Alhambra City Council on Monday, May 23, 2022, commencing at 6:00 p.m., in the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra, California pursuant to the order of the Mayor of the City of Alhambra, the Chairman of the Alhambra Public Financing Authority, the Chairman of the Alhambra Capital Improvements Corporation, the Chairman of the Alhambra Parking Authority, the Chairman of the Golf Course Clubhouse Corporation , the Chairman of the Alhambra Facilities Financing Authority, the Alhambra City Charter, the Alhambra Municipal Code, and Section 54956 of the Government Code of the State of California.
An agenda of such regular and joint special meeting is attached hereto incorporated herein by reference and made a part hereof as though fully set forth herein.
LAUREN MYLES, CMC
CITY CLERK
Dated: May 19, 2022
Notice No. N2M22-64
2 5-23-22
CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
ALHAMBRA PUBLIC FINANCING AUTHORITY
ALHAMBRA CAPITAL IMPROVEMENTS CORPORATION
ALHAMBRA PARKING AUTHORITY
GOLF COURSE CLUBHOUSE CORPORATION
ALHAMBRA FACILITIES FINANCING AUTHORITY
MAY 23, 2022
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting via Zoom Webinar as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/84248971862?pwd=UzNRWWV1TjBsdjNOWlR6dVF5cHJBZz09 Webinar ID: 842 4897 1862, Passcode: 006631
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(669) 900 -9128 or +1(253) 215 -8782 or +1(346) 248 -7799 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 842 4897 1862 and Passcode: 006631. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed.
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone. Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City C ouncil meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
3 5-23-22
CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
AND
Joint Special Meeting
ALHAMBRA PUBLIC FINANCING AUTHORITY
ALHAMBRA CAPITAL IMPROVEMENTS CORPORATION
ALHAMBRA PARKING AUTHORITY
GOLF COURSE CLUBHOUSE CORPORATION
ALHAMBRA FACILITIES FINANCING AUTHORITY
Council Chambers, City Hall, 111 South First Street
May 23, 2022
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Andrade-Stadler, Pérez, Maloney PFA BOARD: Lee, Maza, Andrade-Stadler, Pérez, Maloney
ACIC BOARD: Lee, Maza, Andrade-Stadler, Pérez, Maloney APA BOARD: Lee, Maza, Andrade-Stadler, Pérez, Maloney
GCC CORP: Lee, Maza, Andrade-Stadler, Pérez, Maloney
AFFA BOARD: Lee, Maza, Andrade-Stadler, Pérez, Maloney
FLAG SALUTE: Led by Mayor Maloney
CITY CLERK REPORT - NOTICE NO. N2M22-64
The City Clerk hereby reports that she duly gave notice of the Joint Special Meeting of the Alhambra Public Financing Authority, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Golf Course Clubhouse Corporation and Alhambra Facilities Financing Authority to be held this evening in conjunction with the regular meeting of the Alhambra City Council pursuant to the order to the Mayor and the Chairpersons of the PFA, ACIC, APA, GCC Corp., and AFFA in accordance with Section 54956 of the Government Code of the State of California.
READING OF ORDINANCES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance, unless further reading is waived by the City Council. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
CEREMONIAL
1. CERTIFICATE OF SERVICE: PARKS CREW CHIEF MARIO HERNANDEZ – F2M22-3
Mayor Maloney and the City Council wish to commend and thank Parks Crew Chief Mario
4 5-23-22
Hernandez for his 41 years of faithful and loyal service to the Parks & Recreation Department and the City of Alhambra. Mayor Maloney will present a Certificate of Service plaque to Mr. Hernandez for his outstanding work for the City.
PUBLIC HEARINGS
2. ADOPTION OF 2022-2023 BUDGET AND 2022-2023 APPROPRIATION LIMIT – F2M22-17, N2M22-59, R2M22-31, R2M22-32, M2M22-1000
This is the time and place set by Notice No. N2M22-59 for the City Council to hold a public hearing to consider the following:
A. FY 2022-2023 Budget and Capital Improvement Plan for Fiscal Years 20 22- 2023 through 202 6-2027: The adoption of the Annual Budget for the City of Alhambra, the Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority for the fiscal year ending June 30, 2023 as well as the Capital Improv ement Plan for fiscal years 2022-2023 through 2026-2027, as more fully discussed in the May 23, 2022 report of the Director of Finance available on the City’s website and on file in the City Clerk’s Office. The budget is focused on maintaining local quality of life for the Alhambra community. The budget is intended to ensure Alhambra residents continue to receive services which make Alhambra a great place to live, work and raise a family, no matter what happens nationally or with the economy. The budget seeks to preserve core services that Alhambra residents expect and deserve, including well -maintained streets, the quality of City parks, safe and clean neighborhoods and rapid 9 -1-1 response to emergencies, while monitoring external threats. Maintenance of the City’s core services strengthens Alhambra’s sense of community, improves property valu es and keeps Alhambra a desirable and safe place to live and conduct business.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the City Council should adopt Resolution No.
R2M22-32 entitled: A Resolution of the Alhambra City Council approving the Budget of the City of Alhambra, Golf Course Clubhouse Co rporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority for the 2022-23 Fiscal Year and the Capital Improvements Plan for the 20 22-23 through 2026-27 Fiscal Years relating to the adoption of the 2022-2023 fiscal year Budget and Capital Improvement Plan; and, direct staff to undertake the steps necessary to finalize Council’s action.
B. FY 2022-2023 Budget: The adoption of the Annual Budget for those portions of the Budget pertaining to the Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the Golf Course Clubhouse Corporation, Alhambra Capital
5 5-23-22
Improvements Corpor ation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority adopt Joint Minute Order No. M2M22-1000 as follows:
RESOLVED by the Golf Course Clubhouse Corporation, Alhambra Capital Improvements C orporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and Alhambra Public Financing Authority that this Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and Alhambra Public Financing Authority jointly and severally hereby approve their respective portions of the Fiscal Year 2022-2023 Budget.
C. FY 2022-2023 Appropriation Limit: Proposition XIII B (Gann Initiative) prohibits local agencies from exceeding their 1978 -79 fiscal year appropriations after allowing for cost-of-living (CPI) and population changes which are certified by the State Department of Finance. Proposition 111 allows the City to adjust its annual limits for the following factors, subject to approval by the City Council:
a) Either the California Per Capita Income or the percentage change in local assessment roll from the preceding year due to the addition of local nonresidential construction in the City.
b) Either the City’s own population growth or the population growth of the entire county.
Government Code Section 7910 requires agencies to adopt a resolution each year disclosing their appropriation limit. In accordance with Proposition 111, the City is required to conduct a review of their appropriations limit during the annual financial audit. For fiscal year 2020-2021, the City’s appropriation limit was reviewed by our auditors, CliftonLarsenAllen, LLP, and determined to be properly calculated. The calculations in computing the City of Alhambra’s appropriation limit for the 20 22- 2023 fiscal year are on file in the Finance Department. The appropriation limit for the 2022-23 fiscal year is $ 175,522,706 and the applicable appropriation subject to this limitation is $74,286,423. Therefore, the City is favorably under the appropriations limit by $101,236,283.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the City Council should adopt Resolution No.
R2M22-31 entitled: A Resolution of the Alhambra City Council establishing t he Appropriation Limit for FY 2022-2023 and approving the annual adjustment factors used in the calculation thereof ; and, approve the annual adjustment factor s (per capita income change +7.55% and City population change -.42%) used in the calculation of the appropriation limit.
3. 2022-2023 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS – F2M22- 47, N2M22-48, M2M22-68
This is the time and place set by Notice No. N2M22-48 for the City Council to hold a public hearing to consider the proposed Community Development Block Grant (CDBG) and HOME funding for the City of Alhambra’s proposed 2022-2023 Annual Action Plan and to
6 5-23-22
receive comment pursuant to and in compliance with the Federal Department of Housing and Urban Development (HUD) pre -submission requirements. For FY 2022-2023, while HUD has not officially notified the City of its funding allocations, the City can proceed with the submittal of its Action Plan using an estimated funding amount. The estimate is $982,207 in CDBG Funds and $569,254 in HOME Funds, based on last year’s allocation amounts. Because the 2022-2023 Action Plan is relying on an estimate, per the federal regulations, the City is required to disclose how the allocations will be reassigned in the events the final allocations increase or decrease. To this point, if the fina l allocation amounts change, the difference(s) shall be applied to the Home Improvement Program for Minor and Major Rehabilitation, after adjusting Administration and Public Services to the maximum caps allowed. The following programs are proposed to be fu nded from CDBG and HOME during FY 2022-2023:
CDBG Administration $ 171,441
Fair Housing Services $ 25,000
Housing Rehabilitation (Minor) $ 288,435
Code Enforcement/Proactive Rental Inspection $ 350,000 Public Services (Case Management) $ 147,331
CDBG Total $ 982,207
Administration $ 56,925
CHDO (New Construction) $ 85,388
Housing Rehabilitation (Major) $ 426,941
HOME Total $ 569,254
On May 3, 2022, the HCDA Citizen Advisory Committee reviewed the one -year Action Plan as presented and voted unanimously to recommend approval to the City Council.
The notice for this hearing and the 30 -day public review of the 2022-2023 Annual Action Plan was published in the Pasadena Star News, La Opinion, and World Journal newspapers. The plan was also available for review at City Hall and on the City's website.
As of the date of drafting this report, no public comments were received.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and, at the City Council’s discretion, approve the proposed 202 2-2023 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME programs and authorize staff to s ubmit the plan to the U.S. Department of Housing and Urban Development (HUD). (M2M22-68)
PRESENTATIONS
4. ADOPTION OF AN URGENCY ORDINANCE ESTABLISHING WATER SHORTAGE
PLAN II CONSISTENT WITH THE STATE WATER RESOURCES CONTROL BOARD
AND THE ADOPTION OF A RESOLUTION DECLARING THE IMPLEMENTATION OF WATER SHORTAGE PLAN II, MANDATORY CONSERVATION – F2M22-48, O2M22- 4804, R2M22-33
On March 28, 2022, Governor Gavin Newson issued Executive Order N -7-22 which requires each urban water supplier that has submitted a water shortage contingency plan to the State Water Resources Control Board implement, at a minimum, the shortage
7 5-23-22
response actions adopted under section 10632 of the Water Code for a shortage level up to twenty percent (Level 2), by a date set by the State Water Resources Control Board.
On April 20, 2022, the State Water Resources Control Board released a draft of proposed text of operative conservation provisions of emergency regulation; Title 23, Division 3, Chapter 3.5, Article 2, Section 996 Urban Drought Response Actions. This requires urban water suppliers to have shortage responses actions implemented by June 10, 2022. This action requires the City to implement mandatory conservation of our Water Shortage Plan, AMC 15.25.090. Staff will work with the City’s water customers to educate them regarding mandatory conservation. If they do not comply with the provisions set for th in Chapter
15.25.090, the chapter does allow for staff to impose penalties. The effective date of this action will be June 10, 2022 and will be in effect until the State of California finds a water shortage no longer exists. Finally, staff is recommen ding the adoption of an urgency ordinance amending Chapter 15.25.090 to include the definition of “non -functional turf” and its irrigation restrictions.
Recommended Action: City Council, by one motion, take the following actions:
1. Declare introduced for its first reading the following urgency ordinance entitled:
Ordinance No. O2M22-4804: An Urgency Ordinance of the City Council of the City of Alhambra, California, amending Section 15.25.090 Water Shortage Plan II to reflect State requirements
after which such ordinance shall go into effect immediately upon its adoption by a 4/5th vote of the City Council; and,
2. Adopt Resolution No. R2M22 -33 entitled: A Resolution of the Alhambra City Council ordering the implementation of the City’s Water Shortage Plan II effective June 10, 2022, as mandated by the California State Water Resources Control Board
CONSENT AGENDA (Item Nos. 5 – 30)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
5. ACCEPTANCE OF A GRANT FROM THE CALIFORNIA DEPARTME NT OF PARKS AND RECREATION UNDER THE PER CAPITA GRANT PROGRAM – F2M22-18, M2M22-53
On December 13, 2021, the City Council approved Resolution No. R2M21 -53 for the submittal of a grant application to the California Department of Parks and Recreation under the Per Capita Grant Program. The City of Alhambra submitted an application for $230,145 in funding to replace the aging and damaged single -paned windows of the gymnasium at Almansor Park with new energy -efficient windows. On April 30, 2022, the California Department of Parks and Recreation notified the City that the application was accepted for funding. The grant performance period runs through June 30, 2024.
8 5-23-22
Recommended Action: City Council accept a grant in the amount of $230,145 from the California Department of Parks and Recreation under the Per Capita Grant Program; appropriate revenue and expenditure funds; authorize the City Manager, or designee, to execute all documents related to grant implementation; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M22-53)
6. ACCEPTANCE OF A GRANT FROM CALRECYCLE UNDER THE SB 1383 LOCAL ASSISTANCE GRANT PROGRAM – F2M22-18, M2M22-54
On February 14, 2022, the City Council approved Resolution No. R2M 22-12 for the submittal of a grant application to the CalRecycle SB 1383 Local Assistance Grant Program. The City of Alhambra submitted an application for $114,155 in funding to initiate a comprehensive, multilingual communications campaign, purchase recyc lable bins and organic waste bins, and conduct training, outreach and education on the SB 1383 requirements. On April 27, 2022, CalRecycle notified that the City was selected to receive a grant award in the amount of $122,592, providing $8,437 in funding beyond the original application to further the reach of the proposed project.
Recommended Action: City Council accept a grant in the amount of $122,592 from the Department of Resources Recycling and Recovery (CalRecycle) under the SB 1383 Local Assistance Grant Program; appropriate revenue and expenditure funds; authorize the City Manager, or designee, to execute all documents related to grant implementation; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M22- 54)
7. ACCEPTANCE OF A GRANT FROM THE CALIFORNIA GOVERNOR’S OFFICE OF
EMERGENCY SERVICES UNDER THE HIGH FREQUENCY COMMUNICATIONS PROGRAM – F2M22-18, M2M22-55
On April 11, 2022, the City Council approved Resolution No. R2M22-20 for the submittal of a grant a pplication to the Cal OES High Frequency Communications Program. The Alhambra Fire Department applied for grant funding in the amount of $60,000 to purchase a high -frequency radio unit, including installation, training and unlimited access to the dedicated FCC frequencies to support emergency communications. On May 4, 2022, the Alhambra Fire Department was notified that the application was accepted for funding. The grant performance period for the project is April 1, 2022 to October 31, 2023.
Recommended Action: City Council accept a grant in the amount of $60,000 from the California Governor’s Office of Emergency Services (Cal OES) under the High Frequency Communications Program; appropriate revenue and expenditure funds; authorize the City Manager, or de signee, to execute all documents related to grant implementation; and direct staff to undertake the steps necessary to finalize the Council’s action. (M2M22-55)
8. ACCEPTANCE OF SUMMER LUNCH PROGRAM GRANT FROM THE CALIFORNIA STATE LIBRARY – F2M22-18, M2M22-57
9 5-23-22
The California State Library offers grants in support of Library programs and pop-up visits at summer sites to enhance access to books and Library services by the community. In March 2022, the Library applied for this funding opportunity and was awarded $3 ,200 to support Library programming at the City’s park sites participating under the free Summer Lunch Program.
Recommended Action: City Council accept $3,200 in grant funds from the California State Library to support the Library’s mobile summer programs and services; appropriate revenue and expenditure funds in the amount of $3,200; authorize the City Manager or designee to sign the grant agreement with the California State Library, subject to final language approval by the City Manager and City Attorn ey; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-57)
9. NIB: 2021 ALLEY REHABILITATION PROJECT – F2M22-46, N2M22-65
The 2021 Alley Rehabilitation Project consists of 10 alley segments within City boundaries.
The alley segments are categorized as failed condition in the most recent Pavement Management System Report. Plans and specifications have been prepared for this project. Staff has reviewed the plans, and they are in conformance with the City’s standards. Once approved, they will be posted and advertised with the bid notice and bid instructions.
Recommended Action: City Council authorize staff to distribute a Notice Inviting Bids for the 2021 Alley Rehabilitation Project with bids due no late r than 10:30 a.m. on June 23, 2022 ; and, direct staff to undertake the steps necessary to finalize Council’s action.
10. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY’S BOARDS
AND COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M22-30
During COVID, the City has conducted meetings offering teleconferencing accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such meetings lapsed on September 30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as u rgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person. The City has already implemented the requirements of AB 361 for conducting public meetings and is in full compliance, thus there will be no change of the currently established procedures. The Council made the necessary findings for the conduct of teleconferenced accessible meetings via Resolution No. R2M21-42 adopted on October 25, 2021. The proposed Resolution again makes the required findings under AB 361, and if adopted, it will allow the C ity to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state -proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.
10 5-23-22
Recommended Action: City Council adopt Resolution No. R2M22-30: A Resolution of the City Council of the City of Alhambra reauthorizing the City Council, and the City’s Boards and Commissions to implement teleconference accessibility for conducting public meetings pursuant to AB 361
11. REJECTION OF BIDS FOR THE WATER MAIN REPLACEMENT PROJECT ON
WINTHROP DRIVE, CONCORD AVENUE, MIDVALE PLACE, WESTMONT DRIVE, NORWICH AVENUE, AND COMMONWEALTH AVENUE – F2M22-24, N2M22 -19, M2M22-56
On March 17, 2022, the City Clerk received and opened six bids for the Water Main Replacement Project on Winthrop Drive, Concord Avenue, Midvale Place, Westmont Drive, Norwich Avenue, and Commonwealth Avenue. The bids ranged from $2,904,800.00 (Williams Pipeline Contractors Inc. ) to $4,327,785.00 (Toro Enterprises).
Because the bids came in higher than the amount of funds available, it is recommended the City reject all bids, review the scope of work, and re-advertise the project.
Recommended Action: City Council reject the bid s received in response to the Notice Inviting Bids for the Water Main Replacement Project on Winthrop Drive, Concord Avenue, Midvale Place, Westmont Drive, Norwich Avenue, and Commonwealth Avenue (N2M22-19); direct the Finance Department to carry over the balance in account 401.80.8884.91810 to the 2022-23 Fiscal Year Budget; and, direct staff to take the steps necessary to finalize Council’s action. (M2M22-56)
12. AWARD CONTRACT: 2022 SUMMER FOOD SERVICE PROGRAM – F2M22-26, N2M22-22, C2M22-19, M2M22-58
On February 28, 2022, the City Council approved the distribution of a Notice Inviting Bids for the 2022 Summer Food Service Program. On April 21, 2022, the City Clerk received two bids. The bids received were in the amounts of $125,760.00 (School Nutrition Plus, Inc.) and $141,912.00 (Unity Meals). The bid received by School Nutrition Plus, Inc. is the lowest responsive bid. The Summer Lunch Program begins on May 31, 2022 and ends on August 5, 2022. The meal sites will be Almansor, Granada, Alham bra and Story parks.
Eligible participants must be between the ages of one and eighteen years of age.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to School Nutrition Plus, I nc. in the amount of $125,760.00 for the 2022 Summer Food Service Program; and , direct staff to take the steps necessary to finalize Council’s action. (M2M22-58)
13. CONTRACT APPROVAL: ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION FOR FISCAL YEAR 2022-2023 – F2M21-50, C2M22-20, M2M22-59
Staff requests City Council approval of an agreement with the Alhambra Central Business District Association (ACBDA) for the 202 2-2023 fiscal y ear. Since 1974 the City has maintained agreements with the ACBDA to provide promotional support to the
11 5-23-22
merchants in the Central Business District of Alhambra. These merchants have an assessment placed upon them, in accordance with the Alh ambra Municipal Code, Section 5.04.201 , which is collected by the City and allocated for marketing and promotion activities specific to the District area. According to the City’s agreement with the ACBDA, a maximum of ninety percent (90%) of the total f unds collected each year by the City may be allocated to the ACBDA.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to the Alhambra Central Business District Association (ACBDA) for the promotion of the Central Business District for the 2022-2023 fiscal year; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-59)
14. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR
ASSESSMENT AND REHABILITATION OF SEWER MAIN AT SEWER LIFT STATION NO. 3 – F2M22-27, RFP2M22-2, C2M22-21, M2M22-60
On February 28, 2022, the City Council approved the distribution of RFP2M22-2, a request for proposals for Engineering Design Services for the Assessment and Rehabilitation of Sewer Main at Sewer Lift Station No. 3. Two proposals were received for the project. Staff reviewed and evaluat ed the proposals received. Based on qualifications, experience, reputation, responsiveness, availability and cost, Pacific Advanced Civil Engineering Inc. was selected as the most responsive firm.
Recommended Action: City Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Pacific Advanced Civil Engineering, Inc., for Engineering Design Services for the Assessment and Rehabilitation of Sewer Main at Sewer Lift Station No. 3 in an amount not to exceed $53,555.00 ; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-60)
15. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR ELECTRICAL UP GRADING ON WELL NO. 9 – F2M22-36, RPF2M22 -5, C2M22 -22, M2M22-61
The electrical panel in Well No. 9 is over 50 years old and needs to be replaced and be brought up to date with current electrical safety standards. On March 28, 2022, the City Council approved the distribution of a Request for Proposals for Engineering Design Services for Electrical Upgrading on Well No. 9. There was only one proposal received for the project. Staff reviewed and evaluated the proposal received. Based on qualifications, experience, reputation, responsiveness, availability and cost, Civiltec Engineering Inc. was selected as the most responsive firm.
Recommended Action: City Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Civiltec Engineering Inc., for Engineering Design Services for Electrical Upgrading on Well No. 9 in an amoun t not to exceed $37,290.00 ; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-61)
12 5-23-22
16. AWARD CONTRACT: MISSION ROAD SEWER MAIN REPLACEMENT PROJECT – F2M22-35, N2M22-42, C2M22-23, M2M22-62
On March 28, 2022, the City C ouncil approved the distribution of Notice Inviting Bids for the Mission Road Sewer Main Replacement Project. On April 28, 2022, bids were opened by the City Clerk. Nine bids were received, which ranged from $759,145.00 to $1,663,750.00. Torres Sanitation Systems Construction submitted the lowest qualified bid at $759,145.00. Staff reviewed the bid submitted by Torres Sanitation Systems Construction and found it to be in full compliance and conformance with the project specifications.
Recommended Action: City Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Torres Sanitation Systems Construction for the Mission Road Sewer Main Replacement Project in an amount not to exceed $759,145.00; direct the Finance Director to appropriate $112,145.00 from Sewer Fund balance and allocate the funds into account 404.80.8681.92127; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-62)
17. AWARD CONTRACT: UTILITY BILLING SYSTEM SOFTWARE MAINTENANCE – F2M16-40, C2M22-24, M2M22-64
The Utilities Department utilizes Springbrook Software as the utility billing system for water, sewer and paramedic services. This software is owned and maintained by Springbrook Holding Company, LLC., and they are the sole provider for maintenance of their proprietary software, thus in accordance with AMC 3.38.050 , staff recommends the award of this contract to maintain the privacy of our customer’s data and the continuity of our billing services. Upgrades to the software system have been implemented and staff anticipates maintaining the most up to date version of the software. The current contract with Springbrook Holding Company, LLC., is set to expire on June 30, 2022.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to Springbrook Holding Company, LLC in an amount not to exceed $65,000.00 for utility billing system software maintenance services for the period of three (3) years, July 1, 2022 through June 30, 2025, with the option to extend these services by the City Manager for an additional two (2) one -year terms if service is satisfactory; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-64)
18. CONTRACT AMENDMENT : PROFESSIONAL TREE MAINTENANCE SERVICES WITHIN THE CITY OF ALHAMBRA – F2M20-46, C2M20-24, M2M22-65
On June 8, 2020, the City Council approved the distribution of a Request for Proposals for professional tree maintenance services within the City of Alhambra. On July 13, 2020, West Coast Arborists Inc. was awarded a five -year contract to provide professional tree maintenance services for the Alhambra Golf Course and adjacent parking lots and various Alhambra Parks. This contract amendment is necessary to implement a safety grid trimming program in the parks. In the past we have trimmed park trees on a need basis.
13 5-23-22
Recommended Action: City Council approve an amendment , subject to final language approval by the City Manager and City Attorney, to the agreement with West Coast Arborists (C2M20-24) for an additional $146,460.00 for an amount not to exceed $298,500 through June 30 , 2024; and , direct staff to undertake the ste ps to finalize Council’s action. (M2M22-65)
19. RESOLUTION AMENDING THE CONFLICT OF INTEREST CODE – F2M2-90, R2M22- 29 Staff requests that the City Council adopt a r esolution amending the City ’s Conflict of Interest Code. As part of the biennial review process and, d ue to recent changes in staffing and titles, staff reviewed the current list of positions in the City’s Conflict of Interest Code and recommends an amendment which will bring current the list of positions and the categories under which they are required to report their financial interests.
Recommended Action: City Council adopt Resolution No. R2M 22-29 entitled: A Resolution of the Alhambra City Council amending the City o f Alhambra’s Conflict of Interest Code; and, direct the City Clerk to incorporate the amendment into the City’s Conflict of Interest Code.
20. APPROVE SECOND AMENDMENT TO CONTRACT K2M19 -378 WITH CALIFORNIA CONSULTING, INC. FOR GRANT WRITING SUPPORT SERVICES – F2M21-18, M2M22-66
On October 1, 2019, the City engaged the services of California Consulting, Inc. to provide grant support services, including research and grant application development. The terms of the contract (K2M19-378) are such that services may not exceed $ 75,000 ($50,000 under the original contract and $25,000 under the First Amendment) unless authorized by the City Council. The terms also specify the duration of the contract shall continue until specific grant services have been completed by the Consultant and accepted by the City.
The contract is currently exceeding the $75,000 limit by $4,710 due in large part to grant opportunities that were made available and the City sought between October 2021 and March 2022. The second amendment to allow the additional $4,710 will allow the City to conclude the contract.
Recommended Action: City Council approve a second contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and California Cons ulting, Inc. for grant writing services for an additional amount to the existing contract not to exceed $ 4,710; authorize the City Manager to sign the Second Amendment ; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-66)
21. APPROVAL OF CONTRACT FOR FISCAL YEAR 2022 -2023 WITH THE ALHAMBRA CHAMBER OF COMMERCE – F2M21-43, C2M22-25, M2M22-63
14 5-23-22
The City has contracted with the Chamber of Commerce for many years to conduct promotional activities on behalf of the City. Staff believes the services proposed for FY 2022-2023 are essential to maintaining active communication lines with the business community and encouraging partnerships within the City. The following is a summary of the services the Chamber of Commerce will be providing in the proposed contract:
Referral services to local businesses; Ombudsman assistance between prospective and existing businesses and the City of Alhambra; Work with City staff to recruit new businesses, help new businesses open, and support the success of existing businesses; Provide one-on-one business communication in English, Spanish, and Mandarin; Provide weekly updates to City staff; Provide City Council with quarterly updates at regularly scheduled meetings; Develop marketing website for dining destinations; Partner with local colleges and universities to provide resources to Alhambra businesses; Host a Property Owner/Commercial Brokers/Developers Forum to help address vacancies; Host “Morning Kick-Start for Business Growth”; Host “Business Development Seminars”; Host “Alhambra Connects”; Host “Alhambra Ala Mode”; and, Organize special events including Lunar New Year Celebration, Rose Queen and Court Luncheon, Alhambra Beautiful Awards and Alhambra State of the City. The cost of $120,000 represents no increase in the contract costs from the current fiscal year. Staff is seeking direction from the Council on the approval of a contract for FY 2022-2023.
Recommended Action: City Council execute a contract, subject of final language approval by the City Manager and City Attorney, to the Alhambra Chamber of Commerce in an amount not to exceed $120,000 for Fiscal Year 2022 -2023; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-63)
22. EXERCISE CONTRACT OPTION: LANDSCAPE MAINTENANCE SERVICES – F2M18-32, C2M18-37, M2M22-67
For Fiscal Year 2022 -23, Parkwood Landscape Maintenance, Inc. has proposed to provide landscaping maintenance services to City facilities for $298,092.00. Staff has been satisfied with the quality of service provided by Parkwood Landscape Maintenance.
They are quick to respond, provide professional customer service, and have an excellent landscape maintenance program. Staff recomm ends exercising the final contract option for twelve months starting July 1, 2022 and terminating on June 30, 2023. The contract rate would remain the same at $298,092.00.
Recommended Action: City Council approve the exercise of the one-year contract option, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Parkwood Landscape Maintenance for professional landscape maintenance services, in an amount not to exceed $298,092.00; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-67)
23. RESOLUTION APPROVING NEW AND REVISED CLASS SPECIFICATIONS AND
APPROVING AMENDMENTS TO THE CITY OF ALHAMBRA CLASSIFICATION PLAN
AND SALARY SCHEDULE AND A RESOLUTION APPROVING L ETTERS OF AGREEMENTS WITH THE ALHAMBRA CITY EMPLOYEES’ ASSOCIATION AND ALHAMBRA POLICE NON -SWORN EMPLOYEES’ ASSOCIATION AND A SIDE LETTER OF AGREEMENT WITH ALHAMBRA MANAGEMENT EMPLOYEES’
15 5-23-22
ASSOCIATION AND AN AMENDMENT TO THEIR RESPECTIVE SALARY SCHEDULES AND PAY RATES – F2M22-2, R2M22-27, R2M22-28
During the Fiscal Year 2022 -2023 budget preparation process, a review was conducted of existing vacant positions throughout various departments city -wide and as proposed many class specifications were updated, revised and created in order to more appropriately align department needs with personnel that possess specialized skillsets in order to more effectively and efficiently bring forth and provide services to the community.
The following changes are proposed: Create a Series of Planner Classifications; Create a Full-Time Recycling Assistant Classification ; Revise a Class Specification for Economic Development Specialist; Retitle Marketing and Communications Specialist to Marketing and Community Engagement Specialist; and, Reclassify a Crimes Prevention Spe cialist to Marketing and Community Engagement Assistant . In order to enact these changes a resolution approving new and revised class specifications and approving amendments to the City of Alhambra Classification Plan and Salary Schedule is required. A resolution approving Letter of Agreements and a Side Letter of Agreement with various employee bargaining units and amendment to their respective salary schedules and pay rates is also required.
Recommended Action: City Council, by one motion, take the following actions:
1. Adopt Resolution No. R2M22 -27 entitled: A Resolution of the Alhambra City Council approving new and revised Class Specifications and approving amendments to the City of Alhambra Classification Plan and Salary Schedule; and,
2. Adopt Resolution No. R2M22 -28 entitled: A Resolution of the Alhambra City Council approving Letters of Agreements with the Alhambra City Employees’ Association and Alhambra Police Non-Sworn Employees’ Association, and a Side Letter of Agreement with Alhambra Management Employees’ Association, and an amendment to their respective Salary Schedules and pay rates
24. POLICY RECOMMENDATION LETTERS TO LOS ANGELES COUNTY DISTRICT
ATTORNEY GEORGE GASCON AND GOVERNOR GAVIN NEWSOM RELATED TO
CRIME STATISTICS, USE OF FORCE, HOMELESSNESS AND PREVENTION PROGRAMS, AND HATE CRIMES – F2M22-16, M2M22-69
At the May 9, 2022 City Council meeting, crime rate and case filing statistics were provided to the Council as a receive and file report. Following a discussion related to the item, Council directed staff to prepare two letters. The first, addressed to Los Angeles County District Attorney, George Gascon , related to crime rates, specific incidents in Alhambra and how Special Directives may have impacted crime rates and the use of force, resulting in concern for officer safety, and hate crimes. The second, addressed to California Governor, Gavin Newsom, to make a recommendation for the implementation of Care Court in Southern California and the concern of Special Directives impacting officer safety.
Staff drafted both letters for Council to review and approve for distribution.
Recommended Action: City Council review and approve distribution of draft letters to Los Angeles County District Attorney, George Gascon and California Governor, Gavin
16 5-23-22
Newsom related to crime statistics, use of force, homelessness and prevention programs, and hate crimes. (M2M22-69)
25. APPROVE CONTRACT CHANGE ORDER : TRAFFIC SIGNAL AND STREET LIGHTING MAINTENANCE SERVICES – F2M20-9, C2M20-27, M2M22-70
This past year the City experienced an increase of vehicle accidents with our facilities.
This increase, along with age and environmental degradation of our facilities , is causing an increase of required responses and repairs over previous years. A change order to the total amount of the contract is needed to continue to provide traffic signal and street lighting maintenance for the remainder of this fiscal year (FY). Staff has calculated it will completely expend the FY 2021 -22 contract amount for traffic signal and street lighting maintenance with the February 2022 billing invoices, leaving four months of billing still forth coming. Staff anticipates an average of $20,000.00 monthly invoices for such services. Therefore, staff requests the City Council approve a Change Order in the amount of $80,000 for the contract with YUNEX.
Recommended Action: City Council approve a Change Order in the amount of $80,000.00 for Contract No. C2M20-27 for Traffic Signal and Street Lighting Maintenance Services that was awarded to YUNEX; direct the Finance Director to appropriate $70,000.00 from the Public Works Maintenance Improvement District Fund balance and allocate the funds into account number 241.70.7631.62210; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-70)
26. AWARD CONTRACT: ELECTRONIC BILL PRESENTATION AND PAYMENT
SERVICE, DATA PROCESSING, AND PRINTING AND MAILING SERVICES FOR UTILITY BILLING – F2M19-41, C2M22-26, M2M22-71
The Utilities Department Customer Service Center (CSC) is the primary processing center for billing Alhambra customers for water, sewer, and paramedic charges. Infosend Inc. currently provides professional bill presentment, data processing and payment services which include online billing, automatic payments and paperless bills in addition to printing and mailing services. After researching various companies, Infosend Inc. was found to be the only company to provide electronic bill presentation, data processing and payme nt services in addition to printing and mail services for utility billing. Moreover, award of this contract will maintain the privacy of our customer’s data and the continuity of the billing payment, presentation and print and mail services. Infosend Inc. will offer additional services for bill payment such as text-to-pay and interactive voice response for telephone payments.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Infosend Inc. for electronic bill presentation and payment services, data processing, and printing and mailing services for Utility billing in an amount not to exceed $80,000.00 for the period of three (3) years, July 1, 2022 through June 30, 2025, with the option to extend these services by the City Manager for an additional two (2) one -year terms if service is satisfactory; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-71)
17 5-23-22
27. AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDED AND RESTATED CONTRACT WITH TRANSTECH ENGINEERS, INC. FOR CITY ENGINEERING SERVICES FOR A TERM OF 5-YEARS – F2M2-57, C2M2-46, M2M22-72
Transtech Engineers, Inc. provides City Engineering services for the City of Alhambra.
The engineering services consists of two areas: Miscellaneous Engineering Services and Development Review. Transtech Engineers, Inc., provides an Assistant City Engine er to provide plan check services and assistance to developers involved in public right of way work. The City Engineer is available for meetings and oversees the preparation of studies and reports. Further, Transtech Engineers, Inc. provides Traffic Engine ering staff and services, as required. The rates for the proposed 2022-23 amended and restated contract are based on the existing hourly rates with no changes for Fiscal Year 2 022-23. As proposed, the hourly rates will be adjusted annually, thereafter base d on the Consumer Price Index (CPI). Transtech Engineers, Inc. has provided excellent service to the City of Alhambra. Given Transtech’s continued satisfactory service and their institutional knowledge of Alhambra, staff is recommending the contract be extended for an additional 5 years without further bidding as contemplated by Alhambra Municipal Code Section
3.38.050.
Recommended Action: City Council authorize the City Manager to execute an amended and restated contract with Transtech Engineers Inc. for City Engineering Services, extending the current contract for 5 years in an annual amount not to exceed $200,000 per year, subject to final language approval by the City Manager and City Attorney. (M2M22-72)
28. AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDED AND RESTATED CONTRACT WITH TRANSTECH ENGINEERS, INC. FOR BUILDING AND PLAN CHECK SERVICES FOR A TERM OF 5-YEARS – F93-76, C93-33, M2M22-73
Transtech Engineers, Inc. provides Building Division staffing services for the City of Alhambra including building permit plan checks, permit issuance, and building inspections.
Transtech Engineers, Inc. has provided excellent service to the City since 1993. Over the last 5 years, Transtech has not exceeded the City’s budgeted amount. Given Transtech’s continued satisfactory service and their institutional knowledge, staff is recommending that the contract be extended for an additional 5 years without further bidding as contemplated by Alhambra Municipal Code Section 3.38.050. Based on the flat rate fee, estimated percentage fee and additional as needed services, it is anticipated that the budget for Fiscal Year 2022-23 will be approximately $1,489,603.61. The fiscal year 2022-23 budget had already been approved with a budget of $1,700,000 in the anticipated cost for such services.
Recommended Action: City Council authorize the City Manager to execute an amended and restated contract with Transtech Engineers Inc. for building and plan check services, extending the current contract for 5 years in an annual not to exceed amount of $1,700,000, subject to final language approval by the City Manager and City Attorney. (M2M22-73)
29. TREASURER’S REPORT – F2M22-1
18 5-23-22
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for t he month of April 2022, listing all of the City's investments as of April 30, 2022.
30. PERSONNEL ACTIONS – F2M22-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated May 23, 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within th e subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M22-7
Each Councilmember at his /her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Monday, June 27, 2022 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regu lar meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, a t the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
19 5-23-22
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK