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Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
AND
Joint Special Meeting
ALHAMBRA PUBLIC FINANCING AUTHORITY
ALHAMBRA CAPITAL IMPROVEMENTS CORPORATION
ALHAMBRA PARKING AUTHORITY
GOLF COURSE CLUBHOUSE CORPORATION
ALHAMBRA FACILITIES FINANCING AUTHORITY
Council Chambers , 1 1 1 South First Street
May 23 , 2022
6:0 0 p.m.
ROLL CALL: At 6: 0 5 p.m., on Monday, May 23 , 2022, the Alhambra City Council met in Council Chambers and virtually via Zoom.
COUNCIL PRESENT: LEE, M AZA , P É REZ, ANDRADE-STADLER, MALONEY PFA BOARD PRESENT: LEE, MAZA, P É REZ, ANDRADE-STADLER, MALONEY ACIC BOARD PRESENT: LEE, MAZA, P É REZ, ANDRADE-STADLER, MALONEY GCC CORP PRESENT: LEE, MAZA, P É REZ, ANDRADE-STADLER, MALONEY AFFA BOARD PRESENT: LEE, MAZA, P É REZ, ANDRADE-STADLER, MALONEY AB SENT: NONE
Officials Present in person and via Zoom: City Manager Binnquist, City Attorney Montes, Assistant City Manager Garcia, Deputy City Manager Stover, City Clerk Myles, Director of Finance Lieu, Director of Public Works/ Utilities Ray, Director of Parks and Recreation Macias, Director of Library LohGuan, Marketing and Communications Specialist Nguyen, Deputy Director of Community Development Reynoso, Fire Chief Ragusa, Police Chief Fraser, Director of Human Resources Ko, Deputy Director of Utilities Dolphin
CITY CLERK REPORT - NOTICE NO. N2M22-64
The City Clerk hereby report ed that she duly gave notice of the Joint Special Meeting of the Alhambra Public Financing Authority, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Golf Course Clubhouse Corporation and Alhambra Facilities Financing Authority to be held this evening in conjunction with the regular meeting of the Alhambra City Council pursuant to the order to the Mayor and the Chairpersons of the PFA, ACIC, APA, GCC Corp., and AFFA in accordance with Section 54956 of the Government Code of the State of California.
READING OF ORDINANCE TITLES
Government Code Section 36934 require d that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Action Taken: On motion of Ms. LEE, seconded by Mr. MAZA, the City Council determined that the titles to all ordinances which appeared on this public agenda had been read, and waived further reading. Hearing no objections, the Mayor so ordered.
Vote: Moved: LEE Seconded: MAZA
Ayes: LEE, MAZA, PÉREZ, ANDRADE-STADLER, MALONEY
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Noes : NONE
Absent: NONE
CEREMONIALS
1. CERTIFICATE OF SERVICE: PARKS CREW CHIEF MARIO HERNANDEZ – F2M22-3 Mayor MALONEY and the City Council commend ed and thank ed Parks Crew Chief Mario Hernandez for his 41 years of faithful and loyal service to the Parks & Recreation Department and the City of Alhambra. Mayor MALONEY present ed a Certificate of Service plaque to Mr.
Hernandez for his outstanding work for the City.
PUBLIC HEARINGS
2. ADOPTION OF 2022-2023 BUDGET AND 2022-2023 APPROPRIATION LIMIT – F2M22-17, N2M22-59, R2M22-31, R2M22-32, M2M22-1000
Director of Finance LIEU delivered the staff report and made a presentation which is on file in the City Clerk ’s Office . This was the time and place set by Notice No. N2M22-59 for the City Council to hold a public hearing to consider the following:
A. FY 2022-2023 Budget and Capital Improvement Plan for Fiscal Years 2022-2023 through 2026-2027: The adoption of the Annual Budget for the City of Alhambra, the Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority for the fiscal year ending June 30, 2023 as well as the Capital Improvement Plan for fiscal years 2022-2023 through 2026-2027, as more fully discussed in the May 23, 2022 report of the Director of Finance available on the City ’s website and on file in the City Clerk ’s Office . The budget was focused on maintaining local quality of life for the Alhambra community. The budget was intended to ensure Alhambra residents continue to receive services which make Alhambra a great place to live, work and raise a family, no matter what happens nationally or with the economy.
The budget sought to preserve core services that Alhambra residents expect and deserve, including well-maintained streets, the quality of City parks, safe and clean neighborhoods and rapid 9-1-1 response to emergencies, while monitoring external threats. Maintenance of the City ’s core services would strengthe n Alhambra ’s sense of community, improves property values and keeps Alhambra a desirable and safe place to live and conduct business.
B. FY 2022-2023 Budget: The adoption of the Annual Budget for those portions of the Budget pertaining to the Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority.
C. FY 2022-2023 Appropriation Limit: Proposition XIII B (Gann Initiative) prohibit ed local agencies from exceeding their 1978-79 fiscal year appropriations after allowing for cost-of-living (CPI) and population changes which were certified by the State Department of Finance. Proposition 111 allow ed the City to adjust its annual limits for the following factors, subject to approval by the City Council:
a) Either the California Per Capita Income or the percentage change in local assessment roll from the preceding year due to the addition of local nonresidential construction in the City.
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b) Either the City ’s own population growth or the population growth of the entire county.
Government Code Section 7910 require d agencies to adopt a resolution each year disclosing their appropriation limit. In accordance with Proposition 111, the City was required to conduct a review of their appropriations limit during the annual financial audit. For fiscal year 2020-2021, the City ’s appropriation limit was reviewed by our auditors, CliftonLarsenAllen , LLP, and determined to be properly calculated. The calculations in computing the City of Alhambra ’s appropriation limit for the 2022-2023 fiscal year are on file in the Finance Department. The appropriation limit for the 2022- 23 fiscal year was $175,522,706 and the applicable appropriation subject to this limitation was $74,286,423. Therefore, the City was favorably under the appropriations limit by $101,236,283.
Opened & closed the Public Hearing: Mayor MALONEY opened the public hearing and as there was no one present who wished to speak, closed the same.
Discussion : The Council thanked Director of Finance LIEU for her hard work on the budget and noted the importance of grant funding.
Action Taken : City Council adopted the following:
1. Resolution No. R2M22-31 entitled: A Resolution of the Alhambra City Council establishing the Appropriation Limit for FY 2022-2023 and approving the annual adjustment factors used in the calculation thereof ; and, approve the annual adjustment factors (per capita income change +7.55% and City population change -.42%) used in the calculation of the appropriation limit.
2. Resolution No. R2M22-32 entitled: A Resolution of the Alhambra City Council approving the Budget of the City of Alhambra, Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority for the 2022-23 Fiscal Year and the Capital Improvements Plan for the 2022-23 through 2026-27 Fiscal Years relating to the adoption of the 2022-2023 fiscal year Budget and Capital Improvement Plan; and, direct staff to undertake the steps necessary to finalize Council ’s action.
3. Joint Minute Order No. M2M22-1000 as follows: RESOLVED by the Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and Alhambra Public Financing Authority that this Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and Alhambra Public Financing Authority jointly and severally hereby approve their respective portions of the Fiscal Year 2022-2023 Budget.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, PÉREZ, ANDRADE-STADLER, LEE, MALONEY
Noes : NONE
Absent: NONE
3. 2022-2023 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS – F2M22-47, N2M22-48, M2M22-68
Assistant City Manager GARCIA delivered the staff report. This was the time and place set by Notice No. N2M22-48 for the City Council to hold a public hearing to consider the proposed 4 5-23 -22
Community Development Block Grant (CDBG) and HOME funding for the City of Alhambra ’s proposed 2022-2023 Annual Action Plan and to receive comment pursuant to and in compliance with the Federal Department of Housing and Urban Development (HUD) pre- submission requirements. For FY 2022-2023, while HUD had not officially notified the City of its funding allocations, the City could proceed with the submittal of its Action Plan using an estimated funding amount. The estimate was $982,207 in CDBG Funds and $569,254 in HOME Funds, based on last year ’s allocation amounts. Because the 2022-2023 Action Plan relied on an estimate, per the federal regulations, the City was required to disclose how the allocations would be reassigned in the events the final allocations increase or decrease. To this point, if the final allocation amounts change, the difference(s) shall be applied to the Home Improvement Program for Minor and Major Rehabilitation, after adjusting Administration and Public Services to the maximum caps allowed. The following programs were proposed to be funded from CDBG and HOME during FY 2022-2023:
CDBG Administration $ 171,441
Fair Housing Services $ 25,000
Housing Rehabilitation (Minor) $ 288,435
Code Enforcement/Proactive Rental Inspection $ 350,000 Public Services (Case Management) $ 147,331 CDBG Total $ 982,207
Administration $ 56,925
CHDO (New Construction) $ 85,388
Housing Rehabilitation (Major) $ 426,941 HOME Total $ 569,254
On May 3, 2022, the HCDA Citizen Advisory Committee reviewed the one-year Action Plan as presented and voted unanimously to recommend approval to the City Council. The notice for this hearing and the 30-day public review of the 2022-2023 Annual Action Plan was published in the Pasadena Star News, La Opinion, and World Journal newspapers. The plan was also available for review at City Hall and on the City's website. As of the date of drafting this report, no public comments were received.
Open Public Hearing: Mayor MALONEY opened the public hearing.
Public Comment: Lewis MCCAMMON, via Zoom, suggested looking at the Code Enforcement rental inspection program funding mechanism from other cities so that it was not dependent on grant funding in the future.
Closed Public Hearing: After receiving public comment, Mayor MALONEY closed the public hearing.
Discussion: Councilmember MAZA inquired about the difference between major and minor CDBG rehabilitation and the allocation of funds for rehabilitation projects for residents .
Assistant City Manager GARCIA responded to questions.
The Council discussed the income and housing value requirements to participate in the program , funding levels of the program , and logistics of the loan to residents . City Manager BINNQUIST responded to questions.
Councilmember PÉREZ inquired about alternate funding sources for the Code Enforcement rental inspection program . Assistant City Manager GARCIA noted that it ’s normally funded through CDBG funds.
Vice Mayor ANDRADE-STADLER inquired about the process of the rental inspection program and Assistant City Manager GARCIA discussed the logistics of the program. 5 5-23 -22
Action Taken : The City Council approved the proposed 2022-2023 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME programs and authorized staff to submit the plan to the U.S. Department of Housing and Urban Development (HUD). ( M2M22-68 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: PÉREZ, LEE, MAZA, ANDRADE-STADLER, MALONEY
Noes : NONE
Absent: NONE
PRESENTATIONS
4. ADOPTION OF AN URGENCY ORDINANCE ESTABLISHING WATER SHORTAGE PLAN
II CONSISTENT WITH THE STATE WATER RESOURCES CONTROL BOARD AND THE
ADOPTION OF A RESOLUTION DECLARING THE IMPLEMENTATION OF WATER SHORTAGE PLAN II, MANDATORY CONSERVATION – F2M22-48, O2M22-4804, R2M22- 33 Deputy Director of Utilities DOLPHIN delivered a staff report and presentation, which is on file in the City Clerks Office. On March 28, 2022, Governor Gavin Newson issued Executive Order N-7-22 which require d each urban water supplier that submitted a water shortage contingency plan to the State Water Resources Control Board implement, at a minimum, the shortage response actions adopted under section 10632 of the Water Code for a shortage level up to twenty percent (Level 2), by a date set by the State Water Resources Control Board. On April 20, 2022, the State Water Resources Control Board released a draft of proposed text of operative conservation provisions of emergency regulation; Title 23, Division 3, Chapter 3.5, Article 2, Section 996 Urban Drought Response Actions. This require d urban water suppliers to have shortage responses actions implemented by June 10, 2022. This action require d the City to implement mandatory conservation of our Water Shortage Plan, AMC 15.25.090. Staff would work with the City ’s water customers to educate them regarding mandatory conservation. If they did not comply with the provisions set forth in Chapter 15.25.090, the chapter allow ed for staff to impose penalties. The effective date of this action would be June 10, 2022 and would be in effect until the State of California finds a water shortage no longer exists. Finally, staff recommended the adoption of an urgency ordinance amending Chapter
15.25.090 to include the definition of “non-functional turf ” and its irrigation restrictions.
Public Comment: Jennifer NG, via Zoom, encouraged additional public outreach on the new regulations.
Discussion: Director of Public Works and Utilities RAY clarified a point made by Mr. Dolphin and stated that a correction was required on the submitted ordinance section 1 5. 25 .040 regarding the addition of the definition of non-functional turf .
Councilmember PÉREZ discussed methods of public outreach to get the word out about the new regulations,
Vice Mayor ANDRADE-STADLER suggested utilizing refrigerator magnets with a phone number to call for potential violations.
Councilmember LEE discussed the potential fines for violations and Director of Public Works and Utilities RAY clarified the violations and noted the goal is to educate the public.
Councilmember MAZA inquired about the level of drought the City was in and inquired about available incentives for residents for water conservation , inquired about regulations for ornamental turf. Director of Public Works and Utilities RAY and Deputy Director of Utilities 6 5-23 -22
DOLPHIN responded to questions.
Mayor MALONEY discussed the importance of water conversation and methods of public outreach for residents.
Action Taken: City Council, by one motion, took the following actions:
1. Declared introduced for its first reading the following urgency ordinance , as amended by the language provided by Director of Public Works and Utilities RAY, entitled:
Ordinance No. O2M22-4804: An Urgency Ordinance of the City Council of the City of Alhambra, California, amending Section 15.25.090 Water Shortage Plan II to reflect State requirements
after which such ordinance shall go into effect immediately upon its adoption by a 4/5 th vote of the City Council ; and,
2. Adopted Resolution No. R2M22-33 entitled: A Resolution of the Alhambra City Council ordering the implementation of the City ’s Water Shortage Plan II effective June 10, 2022, as mandated by the California State Water Resources Control Board Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
CONSENT AGENDA (Item Nos. 5 -30 )
All other items listed under the Consent Agenda , with the exception of Item Nos. 21, 24, and 28, were considered by the City Council to be routine and were enacted by one motion.
5. ACCEPTANCE OF A GRANT FROM THE CALIFORNIA DEPARTMENT OF PARKS AND RECREATION UNDER THE PER CAPITA GRANT PROGRAM – F2M22-18, M2M22-53 On December 13, 2021, the City Council approved Resolution No. R2M21-53 for the submittal of a grant application to the California Department of Parks and Recreation under the Per Capita Grant Program. The City of Alhambra submitted an application for $230,145 in funding to replace the aging and damaged single-paned windows of the gymnasium at Almansor Park with new energy-efficient windows. On April 30, 2022, the California Department of Parks and Recreation notified the City that the application was accepted for funding. The grant performance period ran through June 30, 2024.
Discussion : None
Action Taken: City Council accepted a grant in the amount of $230,145 from the California Department of Parks and Recreation under the Per Capita Grant Program; appropriated revenue and expenditure funds; authorized the City Manager, or designee, to execute all documents related to grant implementation; and, directed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M22-53 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
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6. ACCEPTANCE OF A GRANT FROM CALRECYCLE UNDER THE SB 1383 LOCAL ASSISTANCE GRANT PROGRAM – F2M22-18, M2M22-54
On February 14, 2022, the City Council approved Resolution No. R2M22-12 for the submittal of a grant application to the CalRecycle SB 1383 Local Assistance Grant Program. The City of Alhambra submitted an application for $114,155 in funding to initiate a comprehensive, multilingual communications campaign, purchase recyclable bins and organic waste bins, and conduct training, outreach and education on the SB 1383 requirements. On April 27, 2022, CalRecycle notified that the City was selected to receive a grant award in the amount of $122,592, providing $8,437 in funding beyond the original application to further the reach of the proposed project.
Discussion : None
Action Taken: City Council accepted a grant in the amount of $122,592 from the Department of Resources Recycling and Recovery (CalRecycle ) under the SB 1383 Local Assistance Grant Program; appropriate revenue and expenditure funds; authorized the City Manager, or designee, to execute all documents related to grant implementation; and, directed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M22-54 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
7. ACCEPTANCE OF A GRANT FROM THE CALIFORNIA GOVERNOR ’S OFFICE OF
EMERGENCY SERVICES UNDER THE HIGH FREQUENCY COMMUNICATIONS PROGRAM – F2M22-18, M2M22-55
On April 11, 2022, the City Council approved Resolution No. R2M22-20 for the submittal of a grant application to the Cal OES High Frequency Communications Program. The Alhambra Fire Department applied for grant funding in the amount of $60,000 to purchase a high- frequency radio unit, including installation, training and unlimited access to the dedicated FCC frequencies to support emergency communications. On May 4, 2022, the Alhambra Fire Department was notified that the application was accepted for funding. The grant performance period for the project was April 1, 2022 to October 31, 2023.
Discussion : None
Action Taken: City Council accepted a grant in the amount of $60,000 from the California Governor ’s Office of Emergency Services (Cal OES) under the High Frequency Communications Program; appropriate revenue and expenditure funds; authorized the City Manager, or designee, to execute all documents related to grant implementation; and directed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M22-55 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
8. ACCEPTANCE OF SUMMER LUNCH PROGRAM GRANT FROM THE CALIFORNIA STATE LIBRARY – F2M22-18, M2M22-57
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The California State Library offer ed grants in support of Library programs and pop-up visits at summer sites to enhance access to books and Library services by the community. In March 2022, the Library applied for this funding opportunity and was awarded $3,200 to support Library programming at the City ’s park sites participating under the free Summer Lunch Program.
Discussion : None
Action Taken: City Council accepted $3,200 in grant funds from the California State Library to support the Library ’s mobile summer programs and services; appropriated revenue and expenditure funds in the amount of $3,200; authorized the City Manager or designee to sign the grant agreement with the California State Library, subject to final language approval by the City Manager and City Attorney; and, directed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-57 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
9. NIB: 2021 ALLEY REHABILITATION PROJECT – F2M22-46, N2M22-65 The 2021 Alley Rehabilitation Project consist ed of 10 alley segments within City boundaries.
The alley segments were categorized as failed condition in the most recent Pavement Management System Report. Plans and specifications have been prepared for this project.
Staff reviewed the plans, and they were in conformance with the City ’s standards. Once approved, they would be posted and advertised with the bid notice and bid instructions.
Discussion : None
Action Taken: City Council authorize d staff to distribute a Notice Inviting Bids for the 2021 Alley Rehabilitation Project with bids due no later than 10:30 a.m. on June 23, 2022; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
10. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY ’S BOARDS AND
COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M22-30 During COVID, the City conducted meetings offering teleconferencing accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such meetings lapsed on September 30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allow ed remote teleconference flexibility, but only when there was a state of emergency that makes it unsafe to meet in person. The City already implemented the requirements of AB 361 for conducting 9 5-23 -22
public meetings and was in full compliance, thus there would be no change of the currently established procedures. The Council made the necessary findings for the conduct of teleconferenced accessible meetings via Resolution No. R2M21-42 adopted on October 25, 2021. The proposed Resolution again ma de the required findings under AB 361, and if adopted, it would allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state-proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.
Public Comment: Lewis MCCAMMON, via Zoom, provided an update on COVID-19 numbers in the City and encouraged the use of virtual options for public meetings.
Discussion : None
Action Taken: City Council adopted Resolution No. R2M22-30 : A Resolution of the City Council of the City of Alhambra reauthorizing the City Council, and the City ’s Boards and Commissions to implement teleconference accessibility for conducting public meetings pursuant to AB 361
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
11. REJECTION OF BIDS FOR THE WATER MAIN REPLACEMENT PROJECT ON
WINTHROP DRIVE, CONCORD AVENUE, MIDVALE PLACE, WESTMONT DRIVE, NORWICH AVENUE, AND COMMONWEALTH AVENUE – F2M22-24, N2M22-19, M2M22- 56 On March 17, 2022, the City Clerk received and opened six bids for the Water Main Replacement Project on Winthrop Drive, Concord Avenue, Midvale Place, Westmont Drive, Norwich Avenue, and Commonwealth Avenue. The bids ranged from $2,904,800.00 (Williams Pipeline Contractors Inc.) to $4,327,785.00 (Toro Enterprises). Because the bids came in higher than the amount of funds available, it was recommended the City reject all bids, review the scope of work, and re-advertise the project.
Discussion : None
Action Taken: City Council reject ed the bids received in response to the Notice Inviting Bids for the Water Main Replacement Project on Winthrop Drive, Concord Avenue, Midvale Place, Westmont Drive, Norwich Avenue, and Commonwealth Avenue (N2M22-19); direct the Finance Department to carry over the balance in account 401.80.8884.91810 to the 2022-23 Fiscal Year Budget; and, direct ed staff to take the steps necessary to finalize Council ’s action. ( M2M22-56 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
12. AWARD CONTRACT: 2022 SUMMER FOOD SERVICE PROGRAM – F2M22-26, N2M22- 22, C2M22-19, M2M22-58
On February 28, 2022, the City Council approved the distribution of a Notice Inviting Bids for the 2022 Summer Food Service Program. On April 21, 2022, the City Clerk received two bids. 10 5-23 -22
The bids received were in the amounts of $125,760.00 (School Nutrition Plus, Inc.) and $141,912.00 (Unity Meals). The bid received by School Nutrition Plus, Inc. was the lowest responsive bid. The Summer Lunch Program would begin on May 31, 2022 and end on August 5, 2022. The meal sites would be Almansor , Granada, Alhambra and Story parks. Eligible participants must be between the ages of one and eighteen years of age.
Discussion : None
Action Taken: City Council awarded a contract, subject to final language approval by the City Manager and City Attorney, to School Nutrition Plus, Inc. in the amount of $125,760.00 for the 2022 Summer Food Service Program; and, directed staff to take the steps necessary to finalize Council ’s action. ( M2M22-58 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
13. CONTRACT APPROVAL: ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION FOR FISCAL YEAR 2022-2023 – F2M21-50 , C2M22-20, M2M22-59 Staff request ed City Council approval of an agreement with the Alhambra Central Business District Association (ACBDA) for the 2022-2023 fiscal year. Since 1974 the City has maintained agreements with the ACBDA to provide promotional support to the merchants in the Central Business District of Alhambra. These merchants have an assessment placed upon them, in accordance with the Alhambra Municipal Code, Section 5.04.201, which is collected by the City and allocated for marketing and promotion activities specific to the District area. According to the City ’s agreement with the ACBDA, a maximum of ninety percent (90%) of the total funds collected each year by the City may be allocated to the ACBDA.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to the Alhambra Central Business District Association (ACBDA) for the promotion of the Central Business District for the 2022-2023 fiscal year; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-59 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
14. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR ASSESSMENT AND REHABILITATION OF SEWER MAIN AT SEWER LIFT STATION NO. 3 – F2M22-27, RFP2M22-2, C2M22-21, M2M22-60
On February 28, 2022, the City Council approved the distribution of RFP2M22-2, a request for proposals for Engineering Design Services for the Assessment and Rehabilitation of Sewer Main at Sewer Lift Station No. 3. Two proposals were received for the project. Staff reviewed and evaluated the proposals received. Based on qualifications, experience, reputation, 11 5-23 -22
responsiveness, availability and cost, Pacific Advanced Civil Engineering Inc. was selected as the most responsive firm.
Discussion : None
Action Taken: City Council approve d a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Pacific Advanced Civil Engineering, Inc., for Engineering Design Services for the Assessment and Rehabilitation of Sewer Main at Sewer Lift Station No. 3 in an amount not to exceed $53,555.00; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-60 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
15. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR ELECTRICAL UPGRADING ON WELL NO. 9 – F2M22-36, RPF2M22-5, C2M22-22, M2M22- 61 The electrical panel in Well No. 9 is over 50 years old and nee ded to be replaced and be brought up to date with current electrical safety standards. On March 28, 2022, the City Council approved the distribution of a Request for Proposals for Engineering Design Services for Electrical Upgrading on Well No. 9. There was only one proposal received for the project. Staff reviewed and evaluated the proposal received. Based on qualifications, experience, reputation, responsiveness, availability and cost, Civiltec Engineering Inc. was selected as the most responsive firm.
Discussion : None
Action Taken: City Council approved a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Civiltec Engineering Inc., for Engineering Design Services for Electrical Upgrading on Well No. 9 in an amount not to exceed $37,290.00; and, directed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-61 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
16. AWARD CONTRACT: MISSION ROAD SEWER MAIN REPLACEMENT PROJECT – F2M22-35, N2M22-42, C2M22-23, M2M22-62
On March 28, 2022, the City Council approved the distribution of Notice Inviting Bids for the Mission Road Sewer Main Replacement Project. On April 28, 2022, bids were opened by the City Clerk. Nine bids were received, which ranged from $759,145.00 to $1,663,750.00. Torres Sanitation Systems Construction submitted the lowest qualified bid at $759,145.00. Staff reviewed the bid submitted by Torres Sanitation Systems Construction and found it to be in full compliance and conformance with the project specifications.
Discussion : None
12 5-23 -22
Action Taken: City Council approved a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Torres Sanitation Systems Construction for the Mission Road Sewer Main Replacement Project in an amount not to exceed $759,145.00; directed the Finance Director to appropriate $112,145.00 from Sewer Fund balance and allocate the funds into account 404.80.8681.92127; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-62 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
17. AWARD CONTRACT: UTILITY BILLING SYSTEM SOFTWARE MAINTENANCE – F2M16- 40, C2M22-24, M2M22-64
The Utilities Department utilize d Springbrook Software as the utility billing system for water, sewer and paramedic services. This software was owned and maintained by Springbrook Holding Company, LLC., and they were the sole provider for maintenance of their proprietary software, thus in accordance with AMC 3.38.050, staff recommend ed the award of this contract to maintain the privacy of our customer ’s data and the continuity of our billing services.
Upgrades to the software system were implemented and staff anticipate d maintaining the most up to date version of the software. The current contract with Springbrook Holding Company, LLC., was set to expire on June 30, 2022.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Springbrook Holding Company, LLC in an amount not to exceed $65,000.00 for utility billing system software maintenance services for the period of three (3) years, July 1, 2022 through June 30, 2025, with the option to extend these services by the City Manager for an additional two (2) one-year terms if service is satisfactory; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-64 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
18. CONTRACT AMENDMENT: PROFESSIONAL TREE MAINTENANCE SERVICES WITHIN THE CITY OF ALHAMBRA – F2M20-46, C2M20-24, M2M22-65
On June 8, 2020, the City Council approved the distribution of a Request for Proposals for professional tree maintenance services within the City of Alhambra. On July 13, 2020, West Coast Arborists Inc. was awarded a five-year contract to provide professional tree maintenance services for the Alhambra Golf Course and adjacent parking lots and various Alhambra Parks. This contract amendment was necessary to implement a safety grid trimming program in the parks. In the past the City trimmed park trees on a s need ed basis.
Discussion : None
Action Taken: City Council approved an amendment, subject to final language approval by the City Manager and City Attorney, to the agreement with West Coast Arborists 13 5-23 -22
(C2M20-24) for an additional $146,460.00 for an amount not to exceed $298,500 through June 30, 2024; and, directed staff to undertake the steps to finalize Council ’s action. ( M2M22-65 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
19. RESOLUTION AMENDING THE CONFLICT OF INTEREST CODE – F2M2-90, R2M22-29 Staff request ed that the City Council adopt a resolution amending the City ’s Conflict of Interest Code. As part of the biennial review process and, due to recent changes in staffing and titles, staff reviewed the current list of positions in the City ’s Conflict of Interest Code and recommends an amendment which will bring current the list of positions and the categories under which they were required to report their financial interests.
Discussion : None
Action Taken : City Council adopted Resolution No. R2M22-29 entitled: A Resolution of the Alhambra City Council amending the City of Alhambra ’s Conflict of Interest Code ; and, direct ed the City Clerk to incorporate the amendment into the City ’s Conflict of Interest Code.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
20. APPROVE SECOND AMENDMENT TO CONTRACT K2M19-378 WITH CALIFORNIA CONSULTING, INC. FOR GRANT WRITING SUPPORT SERVICES – F2M21-18, M2M22-66 On October 1, 2019, the City engaged the services of California Consulting, Inc. to provide grant support services, including research and grant application development. The terms of the contract (K2M19-378) were such that services may not exceed $75,000 ($50,000 under the original contract and $25,000 under the First Amendment) unless authorized by the City Council. The terms also specif ied the duration of the contract shall continue until specific grant services ha d been completed by the Consultant and accepted by the City. The contract was currently exceeding the $75,000 limit by $4,710 due in large part to grant opportunities that were made available and the City sought between October 2021 and March 2022. The second amendment to allow the additional $4,710 would allow the City to conclude the contract.
Discussion : None
Action Taken: City Council approved a second contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and California Consulting, Inc. for grant writing services for an additional amount to the existing contract not to exceed $4,710; authorize d the City Manager to sign the Second Amendment; and, directed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-66 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
14 5-23 -22
21. APPROVAL OF CONTRACT FOR FISCAL YEAR 2022-2023 WITH THE ALHAMBRA CHAMBER OF COMMERCE – F2M21-43, C2M22-25, M2M22-63
The City has contracted with the Chamber of Commerce for many years to conduct promotional activities on behalf of the City. Staff believe d the services proposed for FY 2022-2023 were essential to maintaining active communication lines with the business community and encouraging partnerships within the City. The following was a summary of the services the Chamber of Commerce would provide in the proposed contract: Referral services to local businesses; Ombudsman assistance between prospective and existing businesses and the City of Alhambra; Work with City staff to recruit new businesses, help new businesses open, and support the success of existing businesses; Provide one-on-one business communication in English, Spanish, and Mandarin; Provide weekly updates to City staff; Provide City Council with quarterly updates at regularly scheduled meetings; Develop marketing website for dining destinations; Partner with local colleges and universities to provide resources to Alhambra businesses; Host a Property Owner/Commercial Brokers/Developers Forum to help address vacancies; Host “Morning Kick-Start for Business Growth ”; Host “Business Development Seminars ”; Host “Alhambra Connects ”; Host “Alhambra Ala Mode ”; and, Organize special events including Lunar New Year Celebration, Rose Queen and Court Luncheon, Alhambra Beautiful Awards and Alhambra State of the City. The cost of $120,000 represents no increase in the contract costs from the current fiscal year. Staff sought direction from the Council on the approval of a contract for FY 2022-2023.
Discussion: Councilmember LEE expressed her support for the changes in the proposed contract and inquired if the Chamber was collaborating with the San Gabriel Valley Economic Partnership. John BWARIE, representing the Alhambra Chamber of Commerce, stated that he has been engaging with the San Gabriel Valley Economic Partnership and stated he was willing to meet with Councilmember LEE to discuss upcoming items.
Councilmember PÉREZ thanked Mr. BWARIE for his work on this new contract and expressed excitement to continue the City ’s partnership with the Chamber of Commerce .
Mayor MALONEY noted his support for the continued partnership with the Chamber.
Action Take n: City Council execute d a contract, subject of final language approval by the City Manager and City Attorney, to the Alhambra Chamber of Commerce in an amount not to exceed $120,000 for Fiscal Year 2022-2023; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-63 )
Vote: Moved: LEE Seconded: PÉREZ
Ayes: LEE, MAZA, PÉREZ, ANDRADE-STADLER, MALONEY
Noes : NONE
Absent: NONE
22. EXERCISE CONTRACT OPTION : LANDSCAPE MAINTENANCE SERVICES – F2M18- 32, C2M18-37, M2M22-67
For Fiscal Year 2022-23, Parkwood Landscape Maintenance, Inc. proposed to provide landscaping maintenance services to City facilities for $298,092.00. Staff was satisfied with the quality of service provided by Parkwood Landscape Maintenance. They were quick to respond, provide professional customer service, and ha d an excellent landscape maintenance program. Staff recommend ed exercising the final contract option for twelve months starting July 1, 2022 and terminating on June 30, 2023. The contract rate would remain the same at $298,092.00.
15 5-23 -22
Discussion: None
Action Taken : City Council approve d the exercise of the one-year contract option, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Parkwood Landscape Maintenance for professional landscape maintenance services, in an amount not to exceed $298,092.00; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-67 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
23. RESOLUTION APPROVING NEW AND REVISED CLASS SPECIFICATIONS AND
APPROVING AMENDMENTS TO THE CITY OF ALHAMBRA CLASSIFICATION PLAN
AND SALARY SCHEDULE AND A RESOLUTION APPROVING LETTERS OF AGREEMENTS WITH THE ALHAMBRA CITY EMPLOYEES ’ ASSOCIATION AND ALHAMBRA POLICE NON-SWORN EMPLOYEES ’ ASSOCIATION AND A SIDE LETTER OF AGREEMENT WITH ALHAMBRA MANAGEMENT EMPLOYEES ’ ASSOCIATION AND AN AMENDMENT TO THEIR RESPECTIVE SALARY SCHEDULES AND PAY RATES – F2M22-2, R2M22-27, R2M22-28
During the Fiscal Year 2022-2023 budget preparation process, a review was conducted of existing vacant positions throughout various departments city-wide and as proposed many class specifications were updated, revised and created in order to more appropriately align department needs with personnel that possess specialized skillsets in order to more effectively and efficiently bring forth and provide services to the community. The following changes are proposed: Create a Series of Planner Classifications; Create a Full-Time Recycling Assistant Classification; Revise a Class Specification for Economic Development Specialist; Retitle Marketing and Communications Specialist to Marketing and Community Engagement Specialist; and, Reclassify a Crimes Prevention Specialist to Marketing and Community Engagement Assistant. In order to enact these changes a resolution approving new and revised class specifications and approving amendments to the City of Alhambra Classification Plan and Salary Schedule was required. A resolution approving Letter of Agreements and a Side Letter of Agreement with various employee bargaining units and amendment to their respective salary schedules and pay rates was also required.
Discussion: None
Action Taken : City Council, by one motion, t ook the following actions:
1. Adopt ed Resolution No. R2M22-27 entitled: A Resolution of the Alhambra City Council approving new and revised Class Specifications and approving amendments to the City of Alhambra Classification Plan and Salary Schedule ; and,
2. Adopt ed Resolution No. R2M22-28 entitled: A Resolution of the Alhambra City Council approving Letters of Agreements with the Alhambra City Employees ’ Association and Alhambra Police Non-Sworn Employees ’ Association, and a Side Letter of Agreement with Alhambra Management Employees ’ Association, and an amendment to their respective Salary Schedules and pay rates Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
16 5-23 -22
24. POLICY RECOMMENDATION LETTERS TO LOS ANGELES COUNTY DISTRICT
ATTORNEY GEORGE GASCON AND GOVERNOR GAVIN NEWSOM RELATED TO
CRIME STATISTICS, USE OF FORCE, HOMELESSNESS AND PREVENTION PROGRAMS, AND HATE CRIMES – F2M22-16, M2M22-69
At the May 9, 2022, City Council meeting, crime rate and case filing statistics were provided to the Council as a receive and file report. Following a discussion related to the item, Council directed staff to prepare two letters. The first, addressed to Los Angeles County District Attorney, George Gascon, related to crime rates, specific incidents in Alhambra and how Special Directives may have impacted crime rates and the use of force, resulting in concern for officer safety, and hate crimes. The second, addressed to California Governor, Gavin Newsom, to make a recommendation for the implementation of Care Court in Southern California and the concern of Special Directives impacting officer safety. Staff drafted both letters for Council to review and approve for distribution.
Discussion: Councilmember LEE noted that the proposed letter addressed most of her concerns , inquired how the proposed letter would be made available to the public , requested that the letter be translated to Spanish and Chinese, and requested further explanation of the directives in the letter . City Manager BINNQUIST responded to questions and noted that staff would provide the letter to the Council and Community to help promote it.
Mayor MALONEY suggested providing a link to additional information on each directive to be included in the letter instead of providing a full written explanation in the letter. Councilmember LEE agreed with the suggestion.
Councilmember LEE asked for clarification if domestic violence claims were prosecuted and what would be considered domestic violence . Police Chief FRASER responded to questions and noted that domestic violence cases are not taken lightly and are prosecuted.
Councilmember PÉREZ discussed cases of resisting arrest and use of force and requested clarification on examples of those types of cases . Police Chief FRASER provided clarification.
The Council discussed the potential translation of the letter and City Manager BINNQUIST noted that staff would need to utilize an outside vendor to translate the letter. The Council discussed utilizing non-profits to assist with translating the letter. Councilmember MAZA suggested utilizing a professional translation service.
Action Take n: City Council review ed and approve d distribution of letters to Los Angeles County District Attorney, George Gascon and California Governor, Gavin Newsom related to crime statistics, use of force, homelessness and prevention programs, and hate crimes. (M2M22-69 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, PÉREZ, MAZA, LEE, MALONEY
Noes : NONE
Absent: NONE
25. APPROVE CONTRACT CHANGE ORDER: TRAFFIC SIGNAL AND STREET LIGHTING MAINTENANCE SERVICES – F2M20-9, C2M20-27, M2M22-70
This past year the City experienced an increase of vehicle accidents with our facilities. This increase, along with age and environmental degradation of our facilities, caused an increase of required responses and repairs over previous years. A change order to the total amount of 17 5-23 -22
the contract was needed to continue to provide traffic signal and street lighting maintenance for the remainder of this fiscal year (FY). Staff calculated it would completely expend the FY 2021-22 contract amount for traffic signal and street lighting maintenance with the February 2022 billing invoices, leaving four months of billing still forth coming. Staff anticipate d an average of $20,000.00 monthly invoices for such services. Therefore, staff request ed the City Council approve a Change Order in the amount of $80,000 for the contract with YUNEX.
Discussion: None
Action Taken : City Council approve d a Change Order in the amount of $80,000.00 for Contract No. C2M20-27 for Traffic Signal and Street Lighting Maintenance Services that was awarded to YUNEX; direct the Finance Director to appropriate $70,000.00 from the Public Works Maintenance Improvement District Fund balance and allocate the funds into account number 241.70.7631.62210; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-70 )
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
26. AWARD CONTRACT: ELECTRONIC BILL PRESENTATION AND PAYMENT SERVICE, DATA PROCESSING, AND PRINTING AND MAILING SERVICES FOR UTILITY BILLING – F2M19-41, C2M22-26, M2M22-71
The Utilities Department Customer Service Center (CSC) is the primary processing center for billing Alhambra customers for water, sewer, and paramedic charges. Infosend Inc. provided professional bill presentment, data processing and payment services which include online billing, automatic payments and paperless bills in addition to printing and mailing services.
After researching various companies, Infosend Inc. was found to be the only company to provide electronic bill presentation, data processing and payment services in addition to printing and mail services for utility billing. Moreover, award of this contract would maintain the privacy of our customer ’s data and the continuity of the billing payment, presentation and print and mail services. Infosend Inc. would offer additional services for bill payment such as text- to-pay and interactive voice response for telephone payments.
Discussion: None
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Infosend Inc. for electronic bill presentation and payment services, data processing, and printing and mailing services for Utility billing in an amount not to exceed $80,000.00 for the period of three (3) years, July 1, 2022 through June 30, 2025, with the option to extend these services by the City Manager for an additional two (2) one-year terms if service is satisfactory; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-71 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
18 5-23 -22
27. AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDED AND RESTATED CONTRACT WITH TRANSTECH ENGINEERS, INC. FOR CITY ENGINEERING SERVICES FOR A TERM OF 5-YEARS – F2M2-57, C2M2-46, M2M22-72
Transtech Engineers, Inc. has provide d City Engineering services for the City of Alhambra.
The engineering services consist ed of two areas: Miscellaneous Engineering Services and Development Review. Transtech Engineers, Inc., has provide d an Assistant City Engineer to provide plan check services and assistance to developers involved in public right of way work.
The City Engineer was available for meetings and oversees the preparation of studies and reports. Further, Transtech Engineers, Inc. provide d Traffic Engineering staff and services, as required. The rates for the proposed 2022-23 amended and restated contract were based on the existing hourly rates with no changes for Fiscal Year 2022-23. As proposed, the hourly rates would be adjusted annually, thereafter based on the Consumer Price Index (CPI).
Transtech Engineers, Inc. has provided excellent service to the City of Alhambra. Given Transtech ’s continued satisfactory service and their institutional knowledge of Alhambra, staff recommended the contract be extended for an additional 5 years without further bidding as contemplated by Alhambra Municipal Code Section 3.38.050.
Discussion: None
Action Taken : City Council authorize d the City Manager to execute an amended and restated contract with Transtech Engineers Inc. for City Engineering Services, extending the current contract for 5 years in an annual amount not to exceed $200,000 per year, subject to final language approval by the City Manager and City Attorney. ( M2M22-72 ) Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
28. AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDED AND RESTATED CONTRACT WITH TRANSTECH ENGINEERS, INC. FOR BUILDING AND PLAN CHECK SERVICES FOR A TERM OF 5-YEARS – F93-76, C93-33, M2M22-73 Transtech Engineers, Inc. has provide d Building Division staffing services for the City of Alhambra including building permit plan checks, permit issuance, and building inspections.
Transtech Engineers, Inc. has provided excellent service to the City since 1993. Over the last 5 years, Transtech has not exceeded the City ’s budgeted amount. Given Transtech ’s continued satisfactory service and their institutional knowledge, staff recommended that the contract be extended for an additional 5 years without further bidding as contemplated by Alhambra Municipal Code Section 3.38.050. Based on the flat rate fee, estimated percentage fee and additional as needed services, it was anticipated that the budget for Fiscal Year 2022-23 would be approximately $1,489,603.61. The fiscal year 2022-23 budget had already been approved with a budget of $1,700,000 in the anticipated cost for such services.
City Manager BINNQUIST made a correction to a clerical error made in the amount listed in the staff report changing the amount from $1,700,000 to $1,489,603.61 .
Discussion: Councilmember LEE discussed the current fees that Transtech is charging and made note that Transtech should be willing to work with the City on costs in the future.
The Council discussed various fees related to ADU s, plan check fees, and for the work performed by Transtech . City Manager BINNQUIST provided clarification on the fees. 19 5-23 -22
Action Taken : City Council authorize d the City Manager to execute an amended and restated contract with Transtech Engineers Inc. for building and plan check services, extending the current contract for 5 years in an annual not to exceed amount of $1,489,603.61 , subject to final language approval by the City Manager and City Attorney. ( M2M22-73 ) Vote: Moved: LEE Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
29. TREASURER ’S REPORT – F2M22-1
Discussion: None
Action Taken : City Council receive d and file d as submitted the Treasurer's Report prepared by the Director of Finance for the month of April 2022, listing all of the City's investments as of April 30, 2022.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
30. PERSONNEL ACTIONS – F2M22-2
Discussion: None
Action Taken : City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated May 23, 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M22-4
1) Jennifer NG, via Zoom, thanked the City Council for providing an option for hybrid meetings. 2) Alejandro , via Zoom, expressed concern with the Los Angeles District Attorney George Gascón .
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 2 -7 Councilmember LEE discussed a recent Alhambra Historical Society meeting , the upcoming reopening of the museum , discussed developing banners pertaining to fireworks in preparation of 4 th of July, and discussed a potential time regulation on safe and sane fireworks. The Council supported bringing that back to a future meeting. Staff responded to questions.
Councilmember PÉREZ inquired on when Target will be reopening. City Manager BINNQUIST stated the estimate is 4-5 weeks. Councilmember PÉREZ discussed bringing potential pocket parks to the 20 5-23 -22
City and City Manager BINNQUIST responded to questions. Councilmember PÉREZ discussed tree planting in the City and if the City stopped planting palm trees. Director of Parks and Recreation Macias noted that the City is planting California native plants and not palm trees.
Vice Mayor ANDRADE-STADLER thanked staff for the recent repair of a utility pole, discussed an upcoming press conference with Supervisor Hilda Solis pertaining to funds acquired by the City, discussed a n upcoming veteran affairs event in the City , and stated that there an extra baby formula available to families in need.
Mayor MALONEY congratulated all the upcoming graduates.
ADJOURNMENT: At 8 :25 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned their meeting to the next regul ar meeting of the Alhambra City Council is scheduled for Monday, June 27 , 202 2 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK