1 6-27 -22
Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers , 1 1 1 South First Street
June 27 , 2022
6:0 0 p.m.
ROLL CALL: At 6: 06 p.m., on Monday, June 27 , 2022, the Alhambra City Council met in the Council Chambers of Alhambra City Hall and virtually via Zoom.
PRESENT: LEE, M AZA , ANDRADE-STADLER, MALONEY
PRESENT via Zoom: P É REZ
ABSENT: NONE
Officials Present in person and via Zoom: City Manager Binnquist, City Attorney Montes, Assistant City Manager Garcia, Deputy City Manager Stover, City Clerk Myles, Director of Finance Lieu, Director of Public Works/ Utilities Ray, Director of Parks and Recreation Macias, Director of Library LohGuan, Marketing and Communications Specialist Nguyen, Deputy Director of Community Development Reynoso, Fire Chief Ragusa, Police Chief Fraser, Director of Human Resources Ko
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Action Taken: On motion of Mr. MAZA, seconded by Ms. LEE, the City Council determined that the titles to all ordinances which appeared on this public agenda had been read, and waived further reading. Hearing no objections, the Mayor so ordered.
Vote: Moved: MAZA Seconded: LEE
Ayes: LEE, MAZA, PÉREZ, ANDRADE-STADLER, MALONEY
Noes : NONE
Absent: NONE
CEREMONIALS
1. COMMENDATIONS: ENVIRONMENTAL SCHOLARSHIP AWARD RECIPIENTS – F2M22-3 Mayor Maloney and City Council commended the recent winners of the First Annual Environmental Scholarship Award. Republic Services joined with the City of Alhambra to award five scholarships of $1,000 to Alhambra students. Each finalist submitted an essay based on the theme of environmental stewardship and acknowledged the power of future generations to innovate greener living standards, an environmentally sound economy, and an environmentally sustainable lifestyle. The City of Alhambra was pleased to congratulate Alhambra students Carlos Campa, Kelani Kea Fong, Ethan Lam, Mytam Le and Rebecca Wu for their achievements and for inspiring others through their dedication to the conservation of our planet. Mayor Maloney present ed commendations to the scholarship award recipients. 2 6-27 -22
PRESENTATIONS
2. UPDATE OF 710 NORTH TERMINUS PROJECT AND RELATED MOBILITY IMPROVEMENTS – F2M19-32
Bob BLUM, representative from Kimely-Horn, delivered a presentation, which is on file in the City Clerk ’s Office. On June 8, 2020, the City Council received a presentation from the City ’s 710 Engineering Consulting Team with respect to the 710 North Terminus Project and related improvements. Based on traffic studies and the 2040 SCAG/Metro Model, the alternatives presented to the Council included the possible conversion of the 710 North Stub to a four-lane arterial and interchange upgrades at Fremont Avenue, Atlantic Boulevard and Garfield Avenue. The overall goal from these improvements would be to experience a decrease in traffic volume at the Stub and on Alhambra streets, without negatively impacting traffic congestion along the region or within other local jurisdictions; improve traffic safety at the interchanges; and support future multimodal options. The early congestion metrics in relation to these improvements support ed the City ’s goals; hence, the Council authorized moving forward with stakeholder outreach; Funding Agreements with Metro; Cooperative Agreements with Caltrans; and initiating the Project Study Report/ Project Development Support PSR(PDS) with Caltrans to establish the scope of work for the following project approval and environmental studies phase. Earlier this month, the City ’s 710 Engineering Team submitted the Draft Project Study Report/Project Development Support for the I-10/Fremont interchange improvements to Caltrans. As a result, the Council would receive details regarding the Fremont concepts, observations, and adjustments made since previous discussions. Namely, an important aspect of the overall project was addressing the EB I-10/SR 710 weave through a braided ramp solution and modifying the existing undercrossing. This update conclude d with a concept rendering for the arterial at the 710 Stub. By presenting a concept now, discussions with Caltrans and the public (about the Stub) were expected to follow.
Public Comment:
1) Connie , via Zoom, expressed concern with the potential on-ramp and off-ramp by Fremont Elementary School.
2) Eddie SUN, via Zoom , expressed concern with the potential speed of cars with the proposed improvements by the elementary school and noted that the increased use of automobiles on the road is not good for the environment.
3) Stephanie BARKER, via Zoom , expressed concern with the proposed improvements. 4) Lewis MCCAMMON, via Zoom , discussed alternative uses for the SR-710 stub land such as potential housing.
5) Je-Show YANG , via Zoom, expressed concern with the potential speed of cars near the elementary school.
Discussion : Vice Mayor ANDRADE-STADLER discussed the history of the SR-710 in Alhambra, discussed a potential connection of Mission Road to the SR-710, and stated the importance of green space and the safety of pedestrians in any improvements .
Councilmember PÉREZ stated that she did not support any form of freeway expansion, expressed the need for green space in any potential improvements, discussed a potential pocket park in the area, expressed the need for additional renderings of the project, particularly of green space and the space around the elementary school, and potential traffic impacts on Fremont Ave nue . Mr. BLUM provided additional information and responded to questions. 3 6-27 -22
Mr. BLUM provided an overview of the public outreach conducted for this project thus far and discussed upcoming outreach for the future.
Councilmember MAZA discussed the need for traffic flow to be more efficient, discussed the amount of land needed from the school to complete the proposed project , expressed support for additional community outreach.
Councilmember LEE discussed the importance of public feedback, inquired about the additional percentage of cars in the project area as opposed to the current traffic flow, inquired if the freeway exits on Atlantic Boulevard and Garfield Avenue would see improvements as well , and inquired about the safety measures to protect pedestrians in the project area. Mr.
BLUM provided additional information and responded to questions.
Mayor MALONEY discussed the project and noted that it was in the early stages and he encouraged the community to stay involved and provide their feedback.
Councilmember PÉREZ discussed the need for traffic projection information, potential alternatives for the proposed project, and looking at potential designs of the project. Mr. BLUM noted that those items would be addressed within the next few months.
Councilmember LEE stated that 3D renderings of the project should be made available online for the public.
Mayor MALONEY noted that the freeway signs of the SR-710 should be fixed to say Alhambra instead of Pasadena.
Action Taken : City Council received and filed the update (presentation by Kimley Horn) regarding the 710 North Terminus Project and related mobility improvements.
3. DISCUSSION AND SELECTION OF PROPOSALS RECEIVED FOR THE DEVELOPMENT OF A BICYCLE AND PEDESTRIAN TRANSPORTATION IMPROVEMENT PLAN – F2M22- 33, RFP2M22-4, C2M22-39, M2M22-95
Director of Public Works and Utilities RAY delivered a staff report. On March 14, 2022, the City Council authorized the circulation of a Request for Proposals for the development of a Bicycle and Pedestrian Transportation Improvement Plan. By the submission deadline, the City received a total of six proposals. On May 18, 2022, a panel consisting of two members of the City Council, two City staff, and one outside transportation consultant interviewed and rated the six firms to determine whether they met the essential requirements outlined in the RFP.
The proposals were evaluated and rated based on the following criteria: Quality and completeness of proposal and compliance with the required format; Project understanding of scope of work and approach; Local knowledge, familiarity and experience similar work; Experience and qualifications of firm and key staff in managing; and, Performance on Previous Projects. The following four firms received the highest ratings: KTUA, Alta Planning + Design, Inc., KOA Corporation and Toole Design Group. Overall, these firms presented excellent proposals; however, each were distinct in their approach and community outreach efforts, particularly in relation to working with hard-to-reach groups and active transportation stakeholders. Once awarded, the development of the Bicycle and Pedestrian Transportation Improvement Plan is expected to require approximately 12-18 months to complete. The consultant shall work closely with staff throughout all phases of the plan and shall take into consideration regional and local capital planning underway (including the 710 mobility improvements) to enable a comprehensive bike and pedestrian network. 4 6-27 -22
Public Comment:
1) Lewis MCCAMMON, via Zoom, discussed the importance of public outreach and suggested improvements on current bike lanes in the City.
2) A. VALDEZ, via Zoom, stated that cities north of the SR-710 freeway should be partially responsible for these traffic improvements.
Discussion: Council member PÉREZ reported on the interview process that she and Mayor MALONEY participated in and made a recommendation for Alta Planning + Design.
Mayor MALONEY discussed the thinking process behind their recommendation of Alta Planning + Design and noted that they had a local involvement and engagement that the other companies did not have.
Councilmember LEE discussed a previous bicycle safety improvement pla n .
Action Taken: City Council awarded contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Alta Planning + Design, Inc.; and, directed staff to undertake the steps necessary to finalize Council ’s action. (M2M22- 95 )
Vote: Moved: ANDRADE-STADLER Seconded: MAZA
Ayes: PÉREZ, LEE, ANDRADE-STADLER, MAZA, MALONEY
Noes : NONE
Absent: NONE
4. POTENTIAL COMMUNITY CENTER – NAMING RIGHTS – F2M18-54 City Manager BINNQUIST delivered a staff report. Throughout March and April of this year, staff submitted funding requests to Assemblymember Mike Fong, Senator Susan Rubio, and Congresswoman Judy Chu. In all three requests, a Community Center at Shorb Clinic was listed as a top funding priority. Senator Rubio expressed strong interest in making the Community Center her top funding request; Senator Rubio continue d to advocate for the funding given that hundreds of requests ha d been submitted by legislators. If the funding was allocated by July 1 st , Senator Rubio would have to continue to defend the funding for the rest of legislative year. The Council ’s Strategic Plan Item No.16 task ed staff with developing a plan for Shorb Clinic. A feasibility study was presented to Council on March 8, 2021 and April 12, 2021. Council did not provide formal direction at that time on the funding options; instead, they asked staff to seek grants and other funding alternatives. To date, the discussion with Senator Rubio ’s office was the most viable funding option presented.
Public Comment:
1) Jennifer TANG, representing Assemblymember Mike Fong, discussed recent state funding being allocated to the City of Alhambra for pocket parks and the community center in the City. 2) Senator Susan RUBIO, via Zoom, thanked the City Council for their work on this project. 3) Je-Show YANG, via Zoom, thanked Senator Susan Rubio and Assemblymember Mike Fong for advocating for the City and getting funds allocated to the City and he noted that the community center should be named after someone from the community. 4) Lewis MCCAMMON, via Zoom, noted that most City parks and centers were named after the streets that they were built on and suggested the City could name it the Shorb Community Center.
5 6-27 -22
Discussion: Mayor MALONEY thanked Senator Susan Rubio and Assemblymember Mike Fong for their work in securing the City funding for the community center.
Councilmember PÉREZ expressed excitement for the allocation of funds to the City and asked the City ’s lobbyist to provide some background on funding requests at the State level. Marvin PINEDA, representative from California Ad vocacy, discussed the logistics of funding priorities at the State level and noted that the City was fortunate to receive a significant amount of funding due to the help of local legislative representatives. Councilmember PÉREZ suggested discussing the naming rights at a future City Council meeting once the funding requests had been finalized.
Vice Mayor ANDRADE-STADLER expressed excitement for the funding from the State, noted that the current building slated to become the community center , the former Shorb Clinic, was in dire need of improvements, and provided a historical background of the building , and agreed with the recommendation to holding off the naming of the community center until the funding was finalized and the community could provide feedback.
Councilmember LEE stated that it was fair to include the legislators ’ names somewhere in the community center so that the community knew that they were fighting for the community .
Councilmember MAZA provided a background on the funding request from the State and suggested naming the community center after Susan Rubio and naming a pocket park at the corner of Hellman Ave nue and Fremont Ave nue after Assemblymember Mike Fong.
Mr. PINEDA provided background on the funding request for this project and noted that Senator Rubio went out of her way to ensure that the City received funds for this project.
Mayor MALONEY agreed that the Council should bring this item back to a future meeting once the funding ha d been finalized and noted that he would like to acknowledge both legislators somewhere in the naming process.
Councilmember MAZA noted that due to redistricting, Senator Susan Rubio would not be representing the City in the future and acknowledged her efforts to ensure the City received more funding than anticipated. He made a motion to name the community center after Susan Rubio and a pocket park at the corner of Hellman and Fremont Avenues after Assemblymember Mike Fong. No vote was taken and was superseded by a 2 nd motion.
Councilmember PÉREZ inquired about what happen ed if the City did not receive the funding and already provided direction on the naming rights and inquired about the original funding gap of ten million . City Manager BINNQUIST noted if the funding was not received, the naming rights would disappear. Mr. PINEDA noted that he felt comfortable that the City would receive the funding for the entire project and noted the efforts made by Senator Rubio and Assemblymember Mike Fong.
The Council continued to discuss naming options for the community center and City Manager BINNQUIST responded to questions.
Vice Mayor ANDRADE-STADLER suggested , as a compromise, naming specific wings in the community center after the City ’s legislators , Ms. Rubio and Mr. Fong, and calling it the Shorb Community Center after one of the City ’s forefathers . Ms. LEE asked Vice Mayor Andrade- Stadler if her suggestion was a substitute motion. Ms. ANDRADE-STADLER affirmed it was a substitute motion. Ms. LEE seconded th e substitute motion.
Action Taken: City Council provided direction to name a wing inside the community center after Senator Susan Rubio and nam e another wing after Assemblymember Mike Fong, 6 6-27 -22
to name the community center the Shorb Community Center , and not restricting any of the programming at the future community center .
Vote: Moved: ANDRADE-STADLER Seconded: LEE
Ayes: MAZA, LEE, ANDRADE-STADLER
Noes : NONE
Ab stain : PÉREZ, MALONEY
CONSENT AGENDA (Item Nos. 5 -39 )
All other items listed under the Consent Agenda, with the exception of Item No. 32 , were considered by the City Council to be routine and were enacted by one motion.
5. ACCEPTANCE OF 2021 MEASURE B FUNDS AND AWARD OF CONTRACT – F2M22-6B, C2M22-28, M2M22-74
The Fire Department applied for Measure B grant funding in the amount of $366,010.62 to purchase eight monitor/defibrillators from ZOLL Medical Corporation for use on the frontline apparatus and rescue ambulances. The Alhambra Fire Department was notified that the request had been approved; however, due to a high volume of funding requests from several cities, the Alhambra Fire Department received a grant in the amount of $340,000.00. The difference of $26,010.62 would be funded from the American Rescue Plan Act Fund to cover the expenses associated with the purchase. This purchase would provide equipment that me t the current standard of care, improve patient outcomes, improve operational efficiency, and would include clinical upgrades from our current inventory. There were no cost share or match requirements associated with this funding.
Discussion : None
Action Taken : City Council, by one motion, t ook the following actions:
1. A ccepted Measure B funds in the amount of $340,000.00 for the Fire Department for the purchase of eight (8) monitors/defibrillators; authorize the Fire Chief to sign the Measure B funds Memorandum of Agreement with Los Angeles County , subject to final language approval by the City Manager and City Attorney; and,
2. Awarded a contract, subject to final language approval by the City Manager and City Attorney, to ZOLL Medical Corporation for the purchase of eight (8) monitors/defibrillators in the amount not to exceed $366,010.62; and, direct ed staff to undertake the steps necessary to finalize Council ’s action; and,
3. Approved an appropriation from the Capital Outlay Fund in the amount of $340,000.00 in expenditure account no. 310.30.3110.92102 and an increase of $340,000.00 in revenue account number 310.30.42313. The monitors/defibrillators are part of the approved (American Rescue Plan Act) ARPA project listings; the remaining balance of $26,010.62 is funded from the ARPA Fund. ( M2M22-74 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, PÉREZ, MAZA, LEE, MALONEY
Noes : NONE
Absent: NONE
6. NIB: ALHAMBRA DRIVING RANGE IMPROVEMENT PROJECT – F2M22-49, N2M22-76 7 6-27 -22
The three-level Alhambra Driving Range Facility was built in 1986 and was in need of improvements. The improvements would include adding the Top Tracer Program, new paint, driving mats, dividers and replacement of lighting. Bids would be due no later than 10:30 a.m. on July 14, 2022 in the office of the City Clerk and would be opened at 11:00 a.m. the same day.
Public Comment: Lewis MCCAMMON, via Zoom, (combined public comment with Item No. 7) questioned whether a top tracer program was needed by the community, noted that residents had not asked for such a program, discussed potential housing that could go on the golf course land, noted that the majority of users of the golf course were individuals who live outside the community, and stated that the community needed to have more involvement in decisions like this program.
Discussion : Mayor MALONEY noted that these improvements were funded by the golf course enterprise fund and not the general fund. City Manager BINNQUIST noted all the golf course land was deed restricted to open space and noted a consultant looked a t potential improvements for the golf course .
Councilmember LEE inquired if the golf course land is designated as a wildlife habitat . City Manager BINNQUIST noted that the wild Canadian Geese occup ied the land and did not leave because individuals feed them.
Action Taken: City Council authorized staff to circulate a Notice Inviting Bids to prospective contractors for the Alhambra Driving Range Improvement Project; and, directed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, PÉREZ, MAZA, LEE, MALONEY
Noes : NONE
Absent: NONE
7. AWARD CONTRACT: TOPTRACER SERVICES PROGRAM – F2M22-49, C2M22-29, M2M22-75
TOPTRACER Range, owned by Topgolf, feature d video monitors mounted in the traditional driving range bay. They were connected to cameras that track golf ball flight and replicate it on the screen, along with an array of statistics. The addition of TOPTRACER equipment would enhance and increase participation and revenue at the Alhambra Driving Range.
TOPTRACER is a sole-source service provider as it is a proprietary program.
Public Comment: Lewis MCCAMMON, via Zoom, (combined public comment with Item No. 6) questioned whether a top tracer program was needed by the community, noted that residents had not asked for such a program, discussed potential housing that could go on the golf course land, noted that the majority of users of the golf course were individuals who live outside the community, and stated that the community needed to have more involvement in decisions like this program.
Discussion : None
Action Taken: City Council award a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and TOPTRACER for the installation and use of proprietary golf-ball tracking software, video monitors, and cameras in an amount not to exceed $199,968 commencing on July 1, 2023 through June 30, 8 6-27 -22
2027; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-75 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, PÉREZ, MAZA, LEE, MALONEY
Noes : NONE
Absent: NONE
8. AWARD CONTRACT: PURCHASE OF A 3 YARD DUMP TRUCK FOR THE UTILITIES DIVISION – F2M22-6A, N2M22-46, C2M22-27, M2M22-76
On May 5, 2022 the City Clerk received five bids for the purchase of a 3-yard dump truck for the Utilities Division. The bids received ranged from $76,885.00 to $87,553.38. The bid received from Advanced Truck Body & Equipment Co., in the amount of $76,885.00, was the lowest bid. Staff reviewed and rejected the bid, due to the failure to meet chassis specifications outlined in NIB. Staff reviewed the second lowest bid from Watsonville Fleet Group in the amount of $78,769.10, and found it in full compliance and conformance with the bid specifications. Therefore, staff recommended an award of contract to Watsonville Fleet Group, in an amount not to exceed $78,769.10.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Watsonville Fleet Group in an amount of $78,769.10 for the purchase of (1) one 3-yard dump truck; and direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-76 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: PÉREZ, MAZA, ANDRADE-STADLER, LEE, MALONEY
Noes : NONE
Absent: NONE
9. AWARD CONTRACT: FINANCIAL MANAGEMENT SOFTWARE ANNUAL MAINTENANCE – F2M5-75, C2M22-30, M2M22-77
The Finance Department utilize d Tyler EDEN as the financial management software for the City. The EDEN system provide d several crucial software/database modules, including general ledger, accounts payable, payroll, and human resources. EDEN software was licensed to the City from Tyler Technologies, Inc. and was critical to the operations of the Finance Department. Tyler Technologies, Inc. was the sole provider of software licenses, user support, software updates, and version upgrades for the EDEN product. Pursuant to Alhambra Municipal Code 3.36.080 (B)(2), the purchase method may be dispensed when the equipment can only be obtained from one source (sole source). Staff recommended an award of contract to Tyler Technologies, Inc. Staff researched a new Enterprise Resource Planning (ERP) accounting system in the near future as the Eden software becomes obsolete.
Discussion : None
Action Taken: City Council awarded a professional services agreement, subject to final language approval by the City Manager and City Attorney, to Tyler Technologies, Inc. (EDEN) for the annual software support, maintenance, and license agreement for the City ’s Financial Management System in an amount not to exceed $67,253.05; and, directed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-77 ) 9 6-27 -22
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, PÉREZ, MAZA, LEE, MALONEY
Noes : NONE
Absent: NONE
10. AWARD CONTRACT: REVENUE SOFTWARE ANNUAL MAINTENANCE – F2M13-40, C2M22-31, M2M22-78
The Finance Department utilize d Progressive Solutions Inc. (PSI) for revenue software. It provide d a cashiering system to track various licenses and permits (e.g., business license, overnight parking permits, paramedic subscribers, etc.) The PSI software was licensed to the City from PSI, and was critical to the operations of the Finance Revenue division. It provide d annual support and maintenance services for the revenue software. This contract also include d the cost to integrate invoice and payment information between Tyler EnerGov and PSI.
Pursuant to Alhambra Municipal Code 3.36.080 (B)(2), the purchase method may be dispensed when the equipment can only be obtained from one source (sole source). Since PSI was the developer of the software, they were the sole provider of software licenses, user support, and software updates.
Discussion : None
Action Taken: City Council award ed a professional services agreement, subject to final language approval by the City Manager and City Attorney, to Progressive Solutions, Inc. for the City ’s cashiering, license and permit systems in the amount of $68,912.15 each year for the period of three (3) years, July 1, 2022 through June 30, 2025; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-78 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, PÉREZ, MAZA, LEE, MALONEY
Noes : NONE
Absent: NONE
11. AWARD CONTRACT: MONTEREY STREET AND MISCELLANEOUS IMPROVEMENTS PROJECT – F2M22-30, N2M22-37, C2M22-32, M2M22-79
The Monterey Street and Miscellaneous Improvements Project consist ed of several improvements including pavement reconstruction of approximately 50,000 square feet on Monterey Street between Huntington Drive and McLean Street, repairs of approximately 2,800 square feet of broken and off-grade sidewalk, repairs of approximately 900 linear feet of broken and off-grade curb and gutters, repairs of broken and off-grade driveway approaches and updating of ADA ramps on Monterey Street, Stoneman Avenue, McLean Street and Pine Street. On Thursday, April 21, 2022, the City Clerk received 5 bids for the Project that ranged from $370,761.40 to $596,799.00. Staff reviewed the bids and found the bid received from Kalban, Inc. in the amount of $370,761.40 is the lowest responsible bid. Kalban, Inc. ha d the necessary licenses to complete the work and conducted similar projects for the City of Alhambra.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Kalban, Inc. in the amount of $370,761.40 for the Monterey Street and Miscellaneous Improvements Project; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-79 ) 10 6-27 -22
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, LEE, MAZA, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
12. APPROVAL TO AMEND CONTRACT K2M20-374 FOR COMPLETION OF COMPREHENSIVE AUDIT AND REVIEW OF PAYROLL AND TIMEKEEPING SERVICES – F2M22-2, M2M22-80
On September 9, 2020, the City entered into an agreement with Liebert Cassidy Whitmore for professional legal consulting services, to conduct a limited Fair Labor Standards Act (FLSA) audit and review of payroll and timekeeping practices of public safety. The scope of work included an audit and review of payroll and timekeeping practices by way of analyzing and reviewing a sample group of public safety data. Upon completion of the sample study, it was determined a more comprehensive review of all applicable data for the most recent three-year period was necessary. The terms of contract K2M20-374 were such that services may not exceed $30,000. A first amendment to the contract was executed in order to extend the end date of the contract to June 30, 2022 to allow sufficient time to complete the comprehensive review and analysis. To date, the contract reached its $30,000 limit, as the original contract amount covered the sample audit and review. An additional $50,000 was necessary to complete a comprehensive FLSA audit and review of payroll and timekeeping for all of public safety.
Discussion : None
Action Taken: City Council receive d the 2021 General Plan Annual Progress Report and authorize d staff to file the report with the Office of Planning and Research (OPR) and State Department of Housing and Community Development (HCD). ( M2M22-47 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, PÉREZ, MAZA, LEE, MALONEY
Noes : NONE
Absent: NONE
13. APPROVE EXERCISE OF CONTRACT OPTIONS: PROFESSIONAL TREE MAINTENANCE SERVICES – F2M20-46, C2M20-24, M2M22-81
On July 13, 2020, after an RFP process, West Coast Arborists Inc. was awarded a two-year contract with three (3) one-year options to provide professional tree maintenance services for the Alhambra Golf Course and adjacent parking lots and various Alhambra parks. West Coast Arborists proposed to provided tree maintenance services to City facilities for $50,680 for FYs 2022-23, 2023-24 and 2024-25. Staff was satisfied with the quality of service provided by West Coast Arborists Inc. and recommend ed exercising the three (3) one-year options starting July 1, 2022 and terminating June 30, 2025.
Discussion : None.
Action Taken: City Council approved the exercise of the three (3) one-year contract options, subject to final language approval by the City Manager and City Attorney, for the contract by and between the City of Alhambra and West Coast Arborists Inc. (C2M20-24) for professional tree maintenance services in an amount not to exceed $50,680 per year; and, directed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-81 ) 11 6-27 -22
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, PÉREZ, MAZA, LEE, MALONEY
Noes : NONE
Absent: NONE
14. ALLEY DEDICATION: 1836 S. OLIVE AVENUE – F2M22-8, M2M22-82, D2M22-2026 Staff request ed that the City Council accept an alley dedication for the project located at 1836 S. Olive Avenue. As part of the approval for the project located at the aforementioned address, a 2.5-foot dedication of property adjacent to the existing alley was required. The sketch and legal description was completed and was reviewed and approved by the City Engineer.
Discussion : None
Action Taken: City Council adopted Minute Order No. M2M22-82 as follows:
RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain Easement (Deed No. D2M22-2026 ) from Dening Cai and Victoria Cai granting to the City of Alhambra an easement for public alley purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, more particularly described as follows:
A portion of Lot 200 of Tract No. 6129, in the City of Alhambra, County of Los Angeles, State of California, as per Map recorded in Book 63 Page 77 of Maps, in the Office of the County Recorder of said County. Said portion being more particularly described as follows: the easterly 2.50 feet of said Lot 200.
and, directed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: ANDRADE-STADLER, PÉREZ, MAZA, LEE, MALONEY
Noes : NONE
Absent: NONE
15. ALLEY DEDICATION: 1829 S. THIRD STREET – F2M22-8, M2M22-83, D2M22-2027 Staff request ed that the City Council accept an alley dedication for the project located at 1829 S. Third Street. As part of the approval for the project located at the aforementioned address, a 2-foot dedication of property adjacent to the existing alley was required. The sketch and legal description was completed and was reviewed and approved by the City Engineer.
Discussion : None
Action Taken: City Council adopt ed Minute Order No. M2M22-83 as follows:
RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain Easement (Deed No. D2M22-2027 ) from Roger Nicosia and Elaine Nicosia to the City of Alhambra an easement for public alley purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, more particularly described as follows:
The westerly 2.00 feet of Lot 25 in Block 8 of Ramona Park, in the City of Alhambra, State of California, as per Map recorded in Book 11, Page 114, of Maps, in the Office of the Registrar-
12 6-27 -22
Recorder/County Clerk of said County. Containing 100 square feet, more or less, to be known as alley.
and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
16. FY 2022-2023 STATEMENT OF INVESTMENT POLICY – F2M2-50, M2M22-84 The City Council annually adopts a formal Investment Policy pursuant to Government Code Section 53646(a)(2) which serves as a guide for the Treasurer to determine what types of investments, terms, and amounts are appropriate for the City to invest idle cash throughout the fiscal year. Consequently, staff requested City Council approval of a Statement of Investment Policy for Fiscal Year 2022-2023.
Discussion : None
Action Taken : City Council approve d that certain Investment Policy document for the City of Alhambra entitled, City of Alhambra Statement of Investment Policy - Fiscal Year 2022- 2023 , on file in the City Clerk ’s Office as F2M2-50 and by this reference incorporated herein and made a part hereof as though fully set forth herein, which document supersedes and replaces that certain document entitled City of Alhambra Statement of Investment Policy - Fiscal Year 2021-2022 ; and, authorize d the Director of Finance to take any and all actions necessary to implement said Investment Policy. ( M2M22-84 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
17. CONTRACT EXTENSION: CITY HALL LOBBY ATTENDANT SERVICES – F2M20-43, C2M20-40, M2M22-85
On August 10, 2020, after an RFP process, the City Council awarded a contract for City Hall lobby attendant services to California Panther Security for a period of two years, with the City maintaining the option to extend for two subsequent 1-year periods. The contract period would begin July 1, 2022 and continue through June 30, 2023. The total contract price would remain at an amount not to exceed $48,412.00.
Discussion : None
Action Taken : City Council approve d a contract extension, subject to final language approval by the City Manager and City Attorney, to the existing contract with A.G. Coast Inc., dba California Panther Security of Los Angeles, CA, in an amount not to exceed $48,412.00 from July 1, 2022 through June 30, 2023; authorize d the City Manager to further extend the contract for one additional year upon satisfactory performance by the contractor; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
13 6-27 -22
18. AWARD CONTRACT: UNDERGROUND STORAGE TANK TESTING SERVICES AND MAINTENANCE – F2M17-37, RFP2M22-9, C2M22-33, M2M22-86
The City of Alhambra, as the operator of Hazardous Material USTs, was required by the State Water Resources Control Board (SWRCB), CCR Title 23 Chapter 16, to conduct a variety of certification testing, training and monthly inspections in order to maintain compliance. On March 28, 2022, the City Council authorized a Request for Proposals to qualified companies for UST testing services and maintenance. On May 5, 2022, proposals were received from three companies. A committee, comprised of staff overseeing City-owned UST ’s, reviewed and evaluated the three proposals submitted. As a result, the review committee agreed that Western Pump, Inc. ’s proposal conforms to the request for proposals and best meets the City ’s needs. The contract period would begin July 1, 2022 and continue through June 30, 2025. At that time, the City would have the option to renew the contract for two additional one-year terms if services were satisfactory. The contract price was not to exceed $50,000 each fiscal year.
Discussion : None
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Western Pump, Inc. in an amount not to exceed $50,000 per fiscal year for Underground Storage Tank (UST) testing services and maintenance, commencing July 1, 2022 and ending June 30, 2025, with the option for two additional one- year terms; authorize d the City Manager to execute the extensions if the services are satisfactory; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-86 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
19. RESOLUTION APPROVING A SECOND SIDE LETTER OF AGREEMENT WITH THE ALHAMBRA MANAGEMENT EMPLOYEES ’ ASSOCIATION – F2M22-2, R2M22-34 The City and AMEA conferred and reached agreement regarding amending language within the current and existing MOU to allow AMEA Association members, upon separation from employment with the City, to cash out all Administrative Leave that was unused, available and earned during the calendar year. A resolution approving the second Side Letter Agreement was necessary to memorialize the change. There was no additional cost associated with this second side letter. Funds were appropriately budgeted within the 2022-2023 Fiscal Year Budget for this amendment.
Discussion : None
Action Taken : City Council adopt ed Resolution No. R2M22-34 entitled: A Resolution of the Alhambra City Council approving a second Side Letter to the Memorandum of Understanding between the City of Alhambra at the Alhambra Management Employees ’ Association
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
14 6-27 -22
20. RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ALHAMBRA AND THE ALHAMBRA POLICE NON-SWORN EMPLOYEES ’ ASSOCIATION FOR FISCAL YEARS 2021-2022, 2022-2023 AND 2023-2024 – F2M22-2, R2M22-35, C87-16D, M2M22-87
In June 2021, City staff and APNSEA representatives began the meet and confer process for a successor MOU. Meetings were ongoing and continued on the topics of wages and benefits until recently, when a tentative agreement was reached with APNSEA. Similar to other employee groups, the APNSEA MOU include d payment of American Rescue Plan Act (ARPA) premium pay funds and ability to cash out up to forty (40) hours of Vacation in December 2023.
But unique to this group, members of the APNSEA negotiated for and agreed to a base compensation increase of 1.79% (effective December 23, 2021) and specific benefits for Notary Pay, Court Appearance Pay and Training Pay. A Resolution to implement changes to the MOU is required.
Discussion : None
Action Taken : City Council adopt ed Resolution No. R2M22-35 entitled: A Resolution of the Alhambra City Council approving a Memorandum of Understanding with the Alhambra Police Non-Sworn Employees ’ Association for Fiscal Years 2021-2022, 2022-2023, and 2023- 2024 ; and, appropriate $24,000 for FY 2021-2022. ( M2M22-87 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
21. AWARD CONTRACT: EMERGENCY SEWER REPAIR AT 1505 S. WESTMONT DRIVE – F2M22-16, C2M22-34, M2M22-88
City crews were performing routine maintenance cleaning of the sewer on Westmont Drive North of Valley Boulevard when the hydro- jetter skid became trapped in the sewer main in front of 1505 S. Westmont Drive. The skid was impeding the flow in the sewer main, so it was imperative to remove the skid as quickly as possible to protect human health and prevent a sewer overflow. An excavation to the depth of 27 feet require d engineered shoring and a large excavator, equipment the City did not have. City staff contacted Bonadiman Water Inc., a contractor who had just completed the installation of the new pump station at Sewer Plant No.
4. Bonadiman Water Inc. had the required shoring plans and the proper equipment still in the City to safely perform the repair. They also had staff available to respond to the emergency.
The following day an excavation was completed, the skid was removed, and a repair to the sewer main was performed, with no stoppage of sewer service or spillage.
Discussion : None
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Bonadiman Water Inc. for the Emergency Sewer Repair at 1505 S. Westmont Drive in an amount not to exceed $71,250.00; direct ed the Finance Director to appropriate funds in the amount of $71,250.00 from the Sewer Fund Balance; and, direct ed staff to take the steps necessary to finalize Council ’s action. ( M2M22-88 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
15 6-27 -22
22. AWARD CONTRACT: LONGDEN WELL NO. 2 TEMPORARY PUMP RENTAL – F2M22-29, C2M22-35, M2M22-89
Longden Well No. 2 was a critical producer of potable water for the City. The well produce d approximately 1,200 gallons per minute, production that was vital to maintaining an adequate water supply for the City. On February 28, 2022, the City Council approved the purchase of the new Byron Jackson motor to replace the existing pump and motor, which had a short, requiring it to be pulled from the well and repaired. However, due to supply issues, the motor was unavailable until December of 2022. General Pump Company offered to supply and install a temporary pump capable of 800 gallons a minute on a rental basis to assist in maintaining the City ’s water supply through the critical high demands of summer. The cost for purchasing the same amount of water to from MWD for a six-month period was approximately $750,000.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to General Pump Company Inc. for the Longden No. 2 Temporary Pump Rental in an amount not to exceed $88,971.00; direct ed the Finance Director to appropriate funds in the amount of $88,971.00 from the Water Fund Balance and allocate the funds to account number 401.80.8884.90837; and, direct ed staff to take the steps necessary to finalize Council ’s action. ( M2M22-89 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
23. AWARD CONTRACT: PURCHASE OF WATER METERS – F2M22-6B, C2M22-36, M2M22- 90 Every year, the Utilities Department implements a water meter replacement program to replace broken, old, and inaccurate water meters throughout the City. Water meters were also required for new development and to complete meter installations for the Advanced Metering Infrastructure (AMI) System. Replacement of water meters was critical to ensure meter accuracy for billing. At this time, staff need ed to order meters to place into inventory to enable the meter replacement program for the AMI system. The Sensus Flexnet System was utilized in Alhambra to read the water meters on a bi-monthly basis. Thirkettle Corporation dba Aqua-Metric Sales Company was the sole distributor in the State of California of Sensus Meters, which was the meter supported by the Sensus Flexnet AMI System.
Discussion : None
Action Taken : City Council approve d a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Thirkettle Corporation dba Aqua-Metric Sales Company, for the purchase of water meters and accessories in an amount not to exceed $400,000.00; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-90 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
16 6-27 -22
24. AUTHORIZE RFP: PROFESSIONAL CONSULTING SERVICES FOR PREPERATION OF THE CITY ’S OFFICIAL REPORTS AND PLANS UNDER THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) – F2M19-36, RFP2M22-12 In accordance with Federal law, the City was required to submit an Annual Action Plan and Consolidated Annual Performance Evaluation Report (CAPER), outlining the City's Community Development Block Grant and HOME funded activities. Staff requested the City Council authorize staff to solicit proposals for professional services to assist staff in preparing the City of Alhambra's Annual Action Plan, Consolidated Annual Performance Evaluation Report (CAPER), Consolidated Plan and Analysis of Impediments to Fair Housing for the following program years: 2022-2023 CAPER; 2023-2024 Action Plan; 2023-2024 CAPER; 2024-2025 Action Plan; 2024-2025 CAPER; 2025-2029 Consolidated Plan, which include d 2025-2026 Action Plan; Update to Analysis of Impediments to Fair Housing Choice for the 2025-2029 Consolidated Plan; and, assist City with interface with IDIS System and HEROS record keeping.
Discussion : None
Action Taken : City Council authorize d staff to solicit proposals for professional consulting services to prepare the City's Annual Action Plan, Consolidated Annual Performance and Evaluation Report (CAPER), provide technical IDIS assistance and update the Analysis of Impediments to Fair Housing for submission to HUD.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
25. NOTICE OF COMPLETION: CITYWIDE UTILITY PAVING PROJECT – F2M21-72, C2M22-2, M2M22-91
On January 10, 2022, the City Council awarded a contract to Dash Construction Inc. for the Citywide Utility Paving Project in the amount of $243,777.00. There were no change orders authorized to complete the project. The project was completed in accordance with the City requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion : None
Action Taken : City Council accept ed the work of Dash Construction Company Inc. for the Citywide Utility Paving Project in an amount of $243,777.00, as complete; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; release the five percent retention 35 days from the date of recordation if no liens are filed, and direct staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-91 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
26. NOTICE OF COMPLETION: CITY YARD PUBLIC WORKS BUILDING ROOFING PROJECT – F2M21-73, C2M22-8, M2M22-92
17 6-27 -22
On March 14, 2022, the City Council awarded a contract to Wiltshire Urethane Foam Company for the City Yard Public Works Building Roofing Project in the amount of $142,945.00. This project was inspected by staff and all work was completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion : None
Action Taken : City Council accept ed the work of Wiltshire Urethane Foam Company for the repair and application of polyurethane foam sealer to the Public Works building roof in the amount of $142,945.00 as complete; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct ed the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-92 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
27. AWARD CONTRACT: SOUTH FIRST STREET PARKING STRUCTURE ELEVATOR MODERNIZATION – F2M22-50, C2M22-37, M2M22-93
The South Street Parking Structure elevator ceased functioning. Staff contacted the manufacturer ’s representative to perform repairs, however due to the age of the elevator equipment, replacement parts were unavailable, thus making a repair impossible. TK Elevator provided a proposal to modernize the elevator ’s mechanical and electrical components.
Pursuant to the City Council ’s authority under Alhambra Municipal Code Section 3.36.080(C2), The project could only be performed by or the service could only be rendered by one vendor.
The South Street Parking Structure was built with a Thyssenkrupp elevator. In 2020 Thyssenkrupp sold the company, and a new stand-alone company, TK Elevator, became the successor to the Thyssenkrupp line of elevator products. TK elevator was the sole source provider for Thyssenkrupp and h ad the original equipment manufacturer ’s factory support and proprietary software.
Discussion : None
Action Taken : City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and TK Elevator for the South First Street Parking Structure Elevator Modernization in amount not to exceed $104,538.30; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-93 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
28. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH CALIFORNIA ADVOCACY, LLC – F2M22-19, C2M22-38, M2M22-94
18 6-27 -22
The City of Alhambra was actively engaged in following legislation on a variety of topics that affect local government agencies and services in the State of California. The City sought to continue contracting for professional government relations consulting with California Advocacy LLC. The City has worked with the Lobbyist at California Advocacy LLC for many years. Staff would like to continue working with the current lobbyist due to their expertise and experience in current legislation and understanding of local projects affecting Alhambra.
Discussion : None
Action Taken: City Council approve d a three-year professional services agreement, subject to final language approval by the City Manager and City Attorney, with California Advocacy, LLC for government relations consulting from July 1, 2022 through June 30, 2025 in the amount of $60,000 each year; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-94 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
29. CONTRACT AMENDMENT: PURCHASE OF PUBLIC SAFETY COMPUTER AIDED DISPATCH (CAD) AND RECORDS MANAGEMENT SYSTEM (RMS) – F2M18-6B, C2M18- 66, M2M22-96
On December 13, 2018, the City entered into a contract for the purchase of a public safety Computer Aided Dispatch (CAD) and Records Management System (RMS) for a total amount of $1,127,388.85 under a five-year lease. Since its implementation, the Alhambra Police Department requested additional component modules to better suit the needs of the Department including: California Incident Based Report System module; Geographic Information System (GIS) Management (GMS) module; Data Replication module; and, Racial and Identity Act (RIPA) module (required by State law). Motorola was the sole-source provider of these modules in the CAD/RMS system. For the City to move forward with continued use of the Motorola system as prescribed above, a contract amendment to expand the scope of services and overall contract costs was necessary. The total annual maintenance costs for all modules through June 30, 2024 was $47,884.64.
Discussion : None
Action Taken : City Council, by one motion, take the following actions:
1. Authorize d the City Manager to execute an amendment to Contract No. C2M18-66 Motorola by approving the following contract addendums and related budget allocation:
a. Motorola (CIBRS Module) with an annual maintenance of $4,237.00 b. GIS Management Services with an annual maintenance of $20,055.00 c. Data Replication with an annual maintenance of $1,280.00 d. RIPA – Initial cost of $22,743.00 with an annual maintenance of $3,300.00; and,
2. Authorize d the City Manager to execute any additional documentation to extend the amendment for the remainder of the contract term. ( M2M22-96 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
19 6-27 -22
30. CONTRACT AMENDMENT: PREVENTIVE MAINTENANCE AND SERVICE REPAIR FOR EMERGENCY FIRE APPARATUS IN THE FIRE DEPARTMENT FLEET – F2M21-41, C2M21-35, M2M22-97
On June 14, 2021, the City Council awarded a contract to Performance Truck Repair, Inc. for preventative maintenance and service repair for emergency fire apparatus in the Fire Department fleet. Due to unforeseen major apparatus repairs and the age of the fleet, it was necessary to increase the contract amount by an additional $100,000 per year. The contract amendment would modify the amount to an amount not to exceed $365,000 each year, commencing July 1, 2021 and terminating June 30, 2024, including 2 one-year extensions.
Discussion : None
Action Taken: City Council approve d an amendment, subject to final language approval by the City Manager and City Attorney, to the contract with Performance Truck Repair Inc. (C2M21-35) for an additional amount of $100,000 to reflect a not to exceed amount of $365,000 per year; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M22-97 )
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
31. AWARD CONTRACT: SIDEWALK ASSESSMENT AND REPAIR SERVICES – F2M22-51, C2M22-40, M2M22-98
At the request of the California Joint Powers Insurance Authority (CJPIA,) the City was to undertake a complete assessment and maintenance of right of way sidewalk in the City. The CJPIA Executive Committee created a master services agreement to allow member agencies to take advantage of favorable pricing related to sidewalk inspection and maintenance. After following its own selection process, the CJPIA developed an agreement with Precision Concrete Cutting. Staff would continue to work with Precision Concrete Cutting (PCC) to inspect all right of way sidewalk within the City. This was accomplished in a four-year cycle and repeated each four years. Pursuant to the City Council ’s authority under Alhambra Municipal Code Section 3.36.080(E), the City Council may dispense with further procedures and enter in a contract when it meets a specific purchase need. In this instance, the CJPIA requested the City undertake the inspection and maintenance work and developed the agreement with favorable pricing for the City to engage the services of PCC.
Discussion : None
Action Taken : City Council award ed a four-year contract, subject to final language approval by the City Manager and City Attorney, to Precision Concrete Cutting in an amount not to exceed $237,570.50 per fiscal year for sidewalk inspection, repair and maintenance; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M22-98 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
20 6-27 -22
32. 2021-2022 STRATEGIC PLAN UPDATE – F2M18-35
On September 27, 2021 and December 13, 2021, staff presented and the City Council received and filed the first and second quarter update of the 2021-2022 Alhambra Strategic Plan, respectively. Then on March 28, 2022, at Council ’s direction, there was a Special Council Meeting to review each Strategic Plan item and make updates. At the request of Council, staff separated the Strategic Plan back to 13 goals with all plan items listed under each goal along with a “complete and continuous ” section to indicate items that have been completed or are ongoing. There was now a total of 27 items on the current working plan and 24 items in the complete and continuous section. Staff continue d to monitor all Strategic Plan items and would provide updates on a quarterly basis.
Discussion : Councilmember LEE suggested incorporating AB 43 for the lowering of local speed limits as a means to achieve Vision Zero go als. Council discussed including the item in the Strategic Plan . City Manager BINNQUIST stated a Council working group consisting of Mayor MALONEY and Councilmember PÉREZ are currently working on recommendations for the Vision Zero goals . Council requested a progress update on the Vision Zero plan at a future City Council meeting.
Vice Mayor ANDRADE-STADLER inquired about the ACT Bus Route Ridership Study. Public Works and Utilities Director RAY noted that surveys are currently being conducted and will bring that data to the Council soon .
Public Comment: Lewis MCCAMMON, via Zoom, suggested moving priority Item No . 23 , Research “Citizens Housing Review Panel ” to potentially replace the HCDA, from Goal 12 to Goal 1.
Action Taken : City Council receive d and file d the 2021-2022 Alhambra Strategic Plan update, Quarter 4.
Vote: Moved: LEE Seconded: ANDRADE-STADLER
Ayes : PÉREZ, MAZA, LEE, ANDRADE-STADLER, MALONEY
Noes : NONE
Absent: NONE
33. AWARD CONTRACT: CUSTODIAL SERVICES FOR ALHAMBRA CITY HALL,
ALHAMBRA POLICE DEPARTMENT, ALHAMBRA CIVIC CENTER LIBRARY, FIRE STATION 71 & VARIOUS CITY FACILITIES – F2M22-45, RFP2M22-10, C2M22-41, M2M22- 99 The City currently contract ed with Haynes Building Services of Irwindale, CA for custodial services. The original term of the contract was July 1, 2017 to June 30, 2020 with an option to extend the contract for 2 additional one-year terms. The City exercised both extension options with the final expiration date on June 30, 2022. On May 18, 2022, a Request for Proposals (RFP2M22-10) was distributed and on June 13, seven proposals were received. After review of the proposals Commercial Building Management Services was selected based on their qualifications, scope of work, experience and cost.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Commercial Building Management Services for Custodial Services at Alhambra City Hall, Police Department, Civic Center Library, Fire Station No. 71 and various other City facilities, in the amount of $2,263,583.47, commencing August 21 6-27 -22
1, 2022 through June 30, 2027, including 2 optional, one-year extensions; authorize d the City Manager to execute the extensions if the services are satisfactory; and, direct staff to undertake the steps necessary to finalize Council ’s action. (M2M22-99 ) Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes: MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
34. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY ’S BOARDS AND
COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M22-36 During COVID, the City conducted meetings offering teleconferencing accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such meetings lapsed on September 30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allow ed remote teleconference flexibility, but only when there was a state of emergency that made it unsafe to meet in person. The City already implemented the requirements of AB 361 for conducting public meetings and was in full compliance, thus there would be no change of the currently established procedures. The Council made the necessary findings for the conduct of teleconferenced accessible meetings via Resolution No. R2M21-42 adopted on October 25, 2021. The proposed Resolution again made the required findings under AB 361, and if adopted, it would allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state-proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.
Discussion : None
Action Taken: City Council adopt ed Resolution No. R2M22-36 : A Resolution of the City Council of the City of Alhambra reauthorizing the City Council, and the City ’s Boards and Commissions to implement teleconference accessibility for conducting public meetings pursuant to AB 361
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
35. TREASURER ’S REPORT – F2M22-1
Discussion: None.
Action Taken : City Council receive d and file d as submitted the Treasurer's Report prepared by the Director of Finance for the month of May 2022, listing all of the City's investments as of May 31, 2022.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
22 6-27 -22
36. PERSONNEL ACTIONS – F2M22-2
Discussion: None.
Action Taken : City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated June 27, 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
37. MINUTES
Discussion: None
Action Taken : City Council review ed and approve d as submitted the Minutes of the October 12, 2020 regular meeting of the City Council; the December 14, 2020 regular meeting of the City Council; and, the December 17, 2020 special meeting of the City Council.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
38. DEMANDS - F2M22-1
Discussion: None.
Action Taken : City Council approve d as submitted Final Check List (229238 thru 229362) in the amount of $766,075.13 for the period ending April 7, 2022; Final Check List (22936 thru 229527) in the amount of $528,683.61 for the period ending April 14, 2022; Final Check List (229529 thru 229664) in the amount of $662,787.48 for the period ending April 21, 2022; and, Final Check List (229665 thru 229825) in the amount of $1,663,937.68 for the period ending April 28, 2022.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
39. ADOPTION OF AN URGENCY ORDINANCE AMENDING ORDINANCE NO. O2M21-4795
RELATING TO THE POSITION OF SYSTEMS ENGINEER IN THE FINANCE DEPARTMENT
AND AMENDING CERTAIN BENEFITS FOR ALL EXECUTIVE TEAM MEMBERS AND CONFIDENTIAL EMPLOYEES – F2M22-2, O2M22-4804
Staff request ed that the City Council adopt an urgency ordinance amending Ordinance No.
O2M21-4795 relating to the position of systems engineer in the Finance Department and amending certain benefits for all Executive Team members and Confidential employees. City staff recently identified an opportunity to streamline and consolidate internal Information Technology (IT) services by discontinuing the use of contract IT services at the Public Library 23 6-27 -22
and restructuring the City ’s existing IT services. In the restructuring, the savings realized from no longer utilizing contract IT services would be redirected towards increasing existing City IT staffing by one full-time Systems Engineer. The Systems Engineer would supervise, manage and oversee all City IT staff and services and extend and provide IT support to the Library.
Additionally, currently, only Executive Team members were eligible to cash out Administrative Leave hours that were unused, available and earned during the calendar year, upon separation of employment. As proposed, and for consistency, the same benefit shall be applied to Confidential employees, effective May 23, 2022.
Discussion: None.
Action Taken : City Council declare d introduced for its first reading the following urgency ordinance entitled:
Ordinance No. O2M22-4804: An Urgency Ordinance of the Alhambra City Council amending Ordinance No. O2M21-4795 relating to the position of Systems Engineer in the Finance Department and amending certain benefits for all Executive Team Members and Confidential Employees
after which such ordinance shall go into effect immediately upon its adoption by a 4/5 th vote of the City Council.
Vote: Moved: ANDRADE-STADLER Seconded: PÉREZ
Ayes : MAZA, LEE, ANDRADE-STADLER, PÉREZ, MALONEY
Noes : NONE
Absent: NONE
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M22-4
1) Matt Buck, Vice President, Public Affairs for the California Apartment Association, introduced himself and provided his contact information to the City.
Mayor MALONEY noted a public commenter that left the meeting but was going to suggest increased trees on public properties and streets.
2) Barbara MESSINA, via Zoom, discussed the importance of the golf course in the City and noted that the golf course land was never meant for future housing needs. 3) Lewis MCCAMMON, via Z oom, provided an update on COVID-19 numbers in the City. 4) Vincent LUONG, via Zoom, asked for an update on the letters that were to be sent to Governor Newsom and District Attorney George Gascon.
City Manager BINNQUIST noted that she ’s been in contact with the District Attorney ’s Office to schedule a specia l City Council meeting to discuss the concerns with the District Attorney ’s special directives . She noted that the translated letters will be posted on the City ’s website.
Mayor MALONEY discussed the City potentially taking over the homeless referral program and City Manager MONTES noted that it would need to be negotiated with the District Attorney ’s Office.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 2 -7 Councilmember MAZA requested a moment of silence and to adjourn the meeting in honor of El Monte Police Officers Joseph Santana and Michael Paredes.
24 6-27 -22
Councilmember PÉREZ congratulated City Manager BINNQUIST for her recent award at the L .A.
C ADA gala , discussed the City ’s current zoning update and examin ation of parking requirements in the City to assist with housing to be built . City Manager BINNQUIST noted that staff have been working on flexibility with parking in a future zoning code update. Mayor MALONEY noted that residential parking should be looked into as well.
Vice Mayor ANDRADE-STADLER noted that she attended a memorial for the fallen El Monte Police Officers, inquired about the outreach to businesses on the upcoming ban on flavored tobacco . City Manager BINNQUIST noted staff would continue to conduct outreach to businesses on the upcoming ban. Vice Mayor ANDRADE-STADLER discussed an upcoming meeting of the San Gabriel Valley Regional Housing Trust.
Mayor MALONEY discussed the recent United States Conference of Mayors, discussed the upcoming fireworks show on July 4 th and the upcoming concerts and movies in the parks.
Councilmember LEE discussed the recent re-opening of the Alhambra Historical Society.
Mayor MALONEY discussed the upcoming Alhambra National Night Out in August.
A moment of silence was observed in memory of El Monte Police Officers Joseph Santana and Michael Paredes.
ADJOURNMENT: At 9: 56 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned their meeting , in memory of El Monte Police Officers Joseph Santana and Mi chael Paredes, to the next regul ar meeting of the Alhambra City Council is scheduled for Monday, July 25 , 202 2 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK