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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
AUGUST 22, 2022
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting via Zoom Webinar as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/89252625029?pwd=d2dIY1VPTGh6Q3BGMEJ0OXRrdzJrUT09 Webinar ID: 892 5262 5029, Passcode: 113644
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(669) 444-9171 or +1(669) 900-9128 or +1(253) 215 -8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 892 5262 5029 and Passcode: 113644. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed.
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer , refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
August 22, 2022
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Pérez, Andrade-Stadler, Maloney
FLAG SALUTE: Led by Mayor Maloney
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
CEREMONIALS
1. CHECK PRESENTATION: FUNDING FOR A COMPREHENSIVE SUSTAINABILITY PLAN – F2M22-3
Congresswoman Judy Chu will present to the Alhambra City Council a check in the amount of $680,000, which she was able to secure for the City of Alhambra through Community Project Funding in FY 2022-23 under the Department of Housing and Urban Development for the development of Alhambra’s Comprehensive Sustainability Plan.
2. COMMENDATION: POLICE DEPARTMENT VOLUNTEER FRANK BODEMAN – F2M22-3
Mayor Maloney and the City Council wish to recognize and commend volunteer Mr.
Frank Bodeman for his admirable service to the Alhambra Police Department. Mr.
Bodeman has volunteered his time and services since 2015 and has amassed over 5,000 hours of volunteer time often working four days a week for many hours each day. Mr.
Bodeman has demonstrated time and time again his unwavering desire and commitment to the Alhambra Police Department and the citizens of the community. He has assisted in the Investigations Bureau, Field Services, COPPS, and the Records Section as well as providing tremendous help during special events such as National Night Out, the Police Foundation’s Annual Golf Tournament, Coffee with a Cop as well as other neighborhood events. Volunteer Bodeman wears his uniform proudly and always has a smile and a kind word for those he en counters. The City of Alhambra commends Mr. Bodeman as an outstanding ambassador of the Police Department to the citizens they serve. Mayor Maloney will present the commendation to Mr. Bodeman.
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PUBLIC HEARING
3. EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) – F2M5-41, N2M22-94, M2M22-112
This is the time and place set by Notice No. N2M22-94 for the City Council to hold a public hearing to receive community input concerning the use of funds received under the United States Department of Justice , Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Uses being proposed include, but are not limited to, officer training (Leadership, Supervision and Mentoring), equipment for Field Services Division, and technology enhancements (computer equipment). The 2022 JAG funds will be used for recruitment efforts such as purchasing supplies for recruitment events, officer training, and patrol equipment.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the Council should adopt Minute Order No. M2M22-112 as follows:
RESOLVED by the Alhambra City Council that this Council hereby authorizes the City Manager, or her desi gnee, to apply for United States Department of Justice, Bureau of Justice Assistance -- Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds in the amount of $13,552; and,
BE IT FURTHER RESOLVED by the Alhambra City Council that this Council hereby ratifies the action of the City Manager in designating the Chief of Police as the administrator for said Grant.
PRESENTATIONS
4. CLEAN POWER ALLIANCE: GREEN RATE TIER – F2M17-49
On October 23, 2017, the City Council adopted Ordinance No. O2M17-4722, authorizing the City of Alhambra to enter into a joint powers authority to become a member of the Clean Power Alliance (CPA), formerly the Los Angeles Community Choice Energy or LACCE, which is a Community Choice Energy program fo r the counties of Los Angeles and Ventura. Each CPA member agency was able to select one of three renewable energy tiers as the default product into which their residents and businesses were enrolled. On February 26, 2018 the City Council selected the 50% renewable rate plan, and the entire City received this default product. However, individual customers have the option to either opt-out and return to Southern California Edison (SCE), or choose any of the other available rate tiers. If a Member Agency intends to change its Default Rate Product for the Member Agency’s customers, a Member Agency shall provide notification to CPA of the Member Agency’s decision to change its Default Rate Product before January 1 of the year in which the Default Rate Product change will occur. Mr. Ted Bardacke, CEO of the CPA, will present to the City Council an update on the Clean Power Alliance as well as an overview of the basics of the CPA, the 2022 -2023 rate outlook and the current default levels in CPA territory.
Recommended Action: City Council receive the presentation and provide staff with direction.
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5. RESEARCH AND REVIEW OF CITIZENS HOUSING REVIEW PANEL TO POTENTIALLY REPLACE HCDA COMMITTEE – F2M18-35
On the 2021-22 Strategic Plan, under Goal 12, “Continue Community Outreach,” Item 23, directs staff to research “Citizens Housing Review Panel to potentially replace the HCDA.” Staff has completed initial research on this topic and will present to the City Council the results of their research into the Housi ng Review Panel to potentially replace the HCDA Citizen Advisory Committee.
Recommended Action: City Council receive and file the research and presentation provided by staff on the non-profit organization, Healthy Democracy.
CONSENT AGENDA (Item Nos. 6 – 19)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
6. APPROVAL OF A RESOLUTION AUTHORIZING AN APPLICATION FOR THE WATERSMART WATER AND ENERGY EFFICIENCY GRANT PROGRAM – F2M22-18, R2M22-39
The United States Bureau of Reclamation WaterSMART (Sustain and Manage America’s Resources for Tomorrow) Program leverages Federal and non -Federal funding to work cooperatively with States, Tribes, and local entities as they plan for and implement actions to increase water supply sustainability through investments in existing infrastructure and attention to local water conflicts. The WaterSMART Water and Energy Efficiency Grants for fiscal year 2023 provide funding for projects that result in quantifiable water savings, implement renewable energy components, and suppor t broader sustainability benefits.
Staff have identified a project to replace approximately 3,800 meters at various locations in the City for a total project cost of $1,334,311. Staff will submit an application requesting $500,000 in Federal funding and commit non-Federal match of at least $834,311 towards the project. The project is expected to take two years to complete. The grant guidelines require an official resolution by the City Council which provides authority to proceed with the application of proj ects and receipt of grant funds pursuant to the Bureau of Reclamation’s policies and procedures.
Recommended Action: City Council adopt Resolution No. R2M22 -39 entitled:
Resolution of the City Council of the City of Alhambra, California approving the authority to file an application with the United States Bureau of Reclamation for the WaterSMART Water and Energy Efficiency Grant Program ; and, direct staff to undertake the steps necessary to finalize Council’s action.
7. APPROVAL TO AMEND CONTRACT K2M22 -315 WITH SAGECREST PLANNING AND ENVIRONMENTAL FOR TEMPORARY PLANNING STAFFING SERVICES – F2M22-16, K2M22-315, M2M22-110
The resignation of four full -time Planners earlier this year resulted in the Community Development Department having to secure temporary contract Planners to maintain levels
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of service for the community and carry out the day -to-day functions of the Divisio n including assisting the public at the counter, responding to community inquiries by phone and email, and processing various entitlement applications. As a result, the City entered into a contract with Sagecrest Planning and Environmental (K2M22-315) to p rovide temporary staff services. The terms of contract K2M22 -315 are such that services may not exceed $50,000 and was envisioned to provide support for a few months. However, the recruitment process has been longer than anticipated and to date, the contra ct has reached its $50,000 limit and an additional $107,200 is necessary to allow contract Planners to wind down their projects and assist the transition from temporary to permanent staffing.
Recommended Action: City Council approve a contract amendment, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Sagecrest Planning and Environmental for temporary planning staffing services in an amount not to e xceed $157,200; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-110)
8. DESIGNATION OF VOTING DELEGATE AND ALTERNATES FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE – F2M22-13, M2M22-111
The League of California Cities Annual Conference is scheduled for September 7th through 9th in Long Beach, California. During the Conference the League conducts its Annual Business Meeting during which the membership considers and takes action on resolutions that establish future League policy. In order for the City to have a vote at the Annual Business Meeting, it is necessary for the City Council to designate the voting delegate and alternates. It is anticipated that Mayor Maloney, Vice Mayor Andrade -Stadler, and Councilmember Pérez will be present on Friday, September 9th when the Annual Business Meeting is scheduled; therefore, staff is proposing that Mayor Maloney be appointed as the Voting Delegate for the City at the Annual Business Meeting and Vice Mayor Andrade- Stadler and Councilmember Pérez be appointed as Voting Delegate Alternates.
Recommended Action: City Council approve the proposed appointment of Mayor Maloney as Voting Delegate and Vice Mayor Andrade-Stadler and Councilmember Pérez as Voting Delegate Alternates for the 2022 League of California Cities Conference’s Annual Business Meeting. (M2M22-111)
9. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY’S BOARDS
AND COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M22-40
During COVID, the City has conducted meetings offering teleconferencing accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such meetings lapsed on September 30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person. The City has already implemented the
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requirements of AB 361 for conducting public meetings and is in full compliance, thus there will be no change of the currently established procedures. The Council made the necessary findings for the conduct of teleconferenced accessible meetings via Resolution No. R2M21-42 adopted on October 25, 2021. The proposed Resolution again makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state -proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.
Recommended Action: City Council adopt Resolution No. R2M22-40: A Resolution of the City Council of the City of Alhambra reauthorizing the City Council, and the City’s Boards and Commissions to implement teleconference accessibility for conducting public meetings pursuant to AB 361
10. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE FY 2022-2023 SB1 STREET REHABILITATION PROJECT – F2M22-39, RFP2M22-17
On April 11, 2022, the City Council adopted Resolution No. R2M22-19, which identified the FY 2022-2023 street rehabilitation project that will be funded by SB1, the Road Repair and Accountability Act. Staff is proposing a Street Rehabilitation Project for FY 2022-2023 that includes the following areas: Chestnut, Date, Elm, Keats, La Paloma, Lemon, Meridian, Mimosa, Orange Grove, Orange St., Pepper, Primrose, Raymond, Stockbridge, Westminster, Winchester and Winthrop. It is anticipated that the City will receive $1,966,222.00 from the RMRA Fund for FY 2022-2023. Staff is requesting the City Council authorize the distribution of a R equest for Proposals (RFP) for Professional Engineering Design Services for Plans, Specifications and Cost Estimate (PS&E) for this Project.
Recommended Action: City Council authorize the distribution of Request for Proposals for Professional Engineering Design Services for Plans, Specifications and Cost Estimate (PS&E) for the FY 2022-2023 SB1 Street Rehabilitation Project with proposals due no later than 4:30 p.m. on Monday, September 26, 2022 ; and, direct staff to undertake the steps necessary to finalize Council’s action.
11. RESOLUTION APPROVING A REVISED CLASS SPECIFICATION FOR POLICE LIEUTENANT – F2M22-2, R2M22-41
Municipal Code Section 2.48.070 (B) provides that before a class specification becomes effective or other changes are made to the City’s Classification Plan, it shall first be approved by the City Council. As needed, staff will conduct a review of class specifications to ensure that job requirements remain relevant and current. Staff conducted such review of the position of Police Lieutenant and recommends changing education requirements for the position. No changes to the salary are being proposed.
Recommended Action: City Council adopt Resolution No. R2M22 -41 entitled: A Resolution of the Alhambra City Council approving a revised Class Specification for Police Lieutenant
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12. AWARD CONTRACT: ALHAMBRA DRIVING RANGE IMPROVEMENT PROJECT – F2M22-49, N2M22-87, C2M22-44, M2M22-113
On July 25, 2022, the City Council approved the distribution of a Notice Inviting Bids for the Alhambra Driving Range Project. On August 11, 2022, the City Clerk receive d and publicly opened 3 bids ranging from $170,499.64 (Dynasty Builders Inc.) to $354,672.75 (United Construction & Landscape, Inc. The bid received by Dynasty Builders Inc. is the lowest responsive bid. Therefore, staff requests that the City Council award a contract to Dynasty Builders Inc.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Dynasty Builders Inc. in the amount of $170,499.64 for the Alhambra Driving Range Impro vement Project; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-113)
13. CONTRACT AMENDMENT: PURCHASE OF A NEW KME FIRE SEVERE SERVICE PUMPER – F2M20-6B, C2M20-44, M2M22-114
On August 24, 2020 , the City Council awarded a contract to Kovatch Mobile Equipment Corp. dba KME Fire Apparatus (KME) for the purchase of a new KME severe service pumper with equipment for a total cost of $788,472.72 to replace Engine 73. The new engine was completed and d elivered in June, 2022. Additional costs were necessary to outfit the new engine/pumper with the required advances in technology as it relates to firefighting tools and equipment which were not previously offered in 2020 when the specifications were originally approved. An amendment to the contract is needed to modify the total cost of the contract to cover the additional costs.
Recommended Action: City Council approve an amendment, subject to final language approval by the City Manager and City Attorney, to the contract between the City of Alhambra and Kovatch Mobile Equipment Corp. dba KME Fire Apparatus (KME) for an additional amount of $12,155 to reflect a not to exceed amount of $800,627.72; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-114)
14. APPROVE AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING WITH
THE ALHAMBRA UNIFIED SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICERS – F2M20-57, C2M20-37, M2M22-115
Both the Alhambra Police Department and Alhambra Unified School District (AUSD) believe that continuation of the School Resource Officer Program will further the goal of maintaining a safe school environment for the students and staff. The existing MOU with AUSD for an SRO Program expired on June 30, 2022. Renewing this MOU provides police officers to the District during the academic school year calendar. AUSD will reimburse the City for services in an aggregate amount of $215,000 annually.
Recommended Action: City Council approve an amendment to the Memorandum of Understanding (MOU) with the Alhambra Uni fied School District (AUSD) to continue the School Resource Officer Program for FY 202 2-2023; authorize the Chief of Police to execute the renewal of the Memorandum of Understanding; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-115)
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15. AWARD CONTRACT: PURE STORAGE – F2M22-6B, C2M22-45, M2M22-116
The Pure Storage system provides a solid-state storage array for the Police Department’s network reducing technology risks with better integration features and lower latency. Due to the increased demands of various systems used on a daily basis, the existi ng Pure Storage system requires controller upgrades and additional storage. Enterprise Vision Technologies has submitted a quote of $30,461.42 for the controller upgrade and a quote of $51,153.06 for the additional storage utilizing the State of California NASPO ValuePoint Cooperative Purchasing Program Master Agreement. In accordance with Alhambra Municipal Code Section 3.36.080(B)(3), the City Council may approve purchases available through or in conjunction with another public agency’s purchase of such s upplies or equipment (“piggybacking”).
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Enterprise Vision Technologies in an amount of $81,614.48 for controller upgrades and ad ditional storage of Pure Storage including maintenance; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-116)
16. TREASURER’S REPORT – F2M22-1
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for t he month of July 2022, listing all of the City's investments as of July 31, 2022.
17. PERSONNEL ACTIONS – F2M22-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated August 22, 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
18. DEMANDS - F2M22-1
Recommended Action: City Council approve as submitted Final Check List (230565 thru 230722) in the amount of $57,673.92 for the period ending June 1, 2022; Final Check List (230723 thru 230845) in the amount of $808,017.97 for the period ending June 2, 2022; Final Check List (230846 thru 230963) in the amount of $727,460.10 for the period ending June 9, 2022; Final Check List (230964 thru 231085) in the amount of $1,560,315.33 for the period ending June 16, 2022; and, Final Check List ( 231086 thru 231260) in the amount of $955,094.32 for the period ending June 22, 2022.
19. SECOND READING AND ADOPTION OF AN ORDINANCE UPDATING CHAPTER
11.36 OF THE ALHAMBRA MUNICIPAL CODE TO ADD LANGUAGE FOR VIRTUAL PARKING PERMITS – F2M21-52, O2M22-4805
Staff requests that the City Council adopt an ordinance updating Chapter 11.36 of the Alhambra Municipal Code to add language for vir tual parking permits. At the September 27, 2021 and January 24, 2022 City Council meetings, the City Council were provided
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presentations on the proposed plan for the American Rescue Plan Act (ARPA) of 2021 Relief Funds. The City Council approved a listing of projects using the Federal ARPA funds, which are restricted funds that come with stringent guidelines and reporting requirements. The proposed plan contains the implementation of a new virtual parking permit system that replaces the current parking permits for annual and overnight parking.
The system conversion is expected to improve and streamline the parking permitting process and patrons will no longer need to display a physical permit. In order to implement the new virtual parking permit system, the City has to add languages in certain areas in Chapter 11.36 of the Alhambra Municipal Code to allow for virtual permits and remove old languages that are currently outdated.
Recommended Action: City Council declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M22-4805: An Ordinance of the City Council of the City of Alhambra updating Chapter 11.36 of the Alhambra Municipal Code to add language for virtual parking permits
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M22-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regul ar meeting of the Alhambra City Council is scheduled for Monday, September 12, 2022 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regu lar meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, a t the
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Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK