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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 12, 2022
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting via Zoom Webinar as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed.
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her design ee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Withi n Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
September 12, 2022
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Pérez, Andrade-Stadler, Maloney
FLAG SALUTE: Led by Mayor Maloney
CEREMONIALS
1. COMMENDATION: PASTOR JAY MATTHEW BARNES – F2M22-3
Mayor Maloney and the City Council wish to recognize and commend Pastor Jay Matthew Barnes for his service to the City of Alhambra. During his time with First Baptist Church in Alhambra, Pastor Barnes has led his religious community to become more missional and incarnational. As a teacher, coach, and mentor, Pastor Barnes has inspired the members of First Baptist Alhambra and the community at large through his personal ethos of peace, justice, and mindfulness. The City of Alhambra commends Pastor Barnes for his dedication to the community of Alhambra and offers best wishes for his future endeavors. Mayor Maloney will present the commendation to Pastor Barnes.
PRESENTATION
2. CONSIDERATION OF “SAFE AND SANE” FIREWORK RESTRICTIONS – F2M22-16
At the May 23, 2022 Council meeting, Councilmember Lee requested an agendized item to discuss restrictions on “safe and sane” fireworks. Alhambra Municipal Code Chapter
19.01.010, Section 102, Paragraph (j) stipulates tha t no “safe and sane” fireworks, as defined in the California State Fireworks Law, shall be sold or offered for sale at retail within the City, except from 12:00 noon on June 28 to 12:00 noon on July 6 of each year.
This year, fireworks were sold from 12:00 noon on June 28 through July 4. There are no restrictions in the Code pertaining to when fireworks may be used. Staff is seeking direction from Council, if any.
Recommended Action: City Council receive the presentation and direct staff as deemed appropriate.
CONSENT AGENDA (Item Nos. 3 – 17)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
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3. NIB: CIVIC CENTER LIBRARY ROOF RESTORATION – F2M22-55, N2M22-101
The Alhambra Civic Center Library opened in 2008. Due to normal wear and tear, the roof requires maintenance and repair to maintain the integrity of the building and prevent any further deterioration. Staff had the roof inspected and is following the advice of professional roofing engineers. This project will include patch and repair, insulation and installation of a membrane coating. Specifications have been prepared and will be included in advertised Notice Inviting Bids.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Alhambra Civic Center Library Roof Restoration Project; and, direct staff to undertake the steps necessary to finalize Council’s action.
4. AUTHORIZE RFP: DESIGN SERVICES FOR ALHAMBRA LIT CROSSWALK TRAFFIC CONTROL DEVICES – F2M22-56, RFP2M22-18
On March 7, 2022, the funding agreement between Los Angeles County Metropolitan Transportation Authority (LACMTA) and the City of Alhambra was signed for the Lit Crosswalk Traffic Control Devices Project. The City of Alhambra has identified nine intersections that will benefit from installing a lit crosswalk. The locations are as follows:
Main St./Meridian Ave.; Valley Blvd./Monterey St.; Main St./Marguerita Ave.; Chapel Ave./ Elgin St.; Main St./Curtis Ave.; Valley Blvd./ Date Ave.; Main St./Vega St.; Main St./Olive Ave.; and, Valley Blvd./Primrose Ave. The project includes installation of pedestrian push button signals and signage at nine intersections that have an uncontrolled crosswalk.
Pedestrian crossing control equipment at all nine intersections may include flashi ng beacons (standard beacons per CA-MUTCD or Rapid Rectangular Flashing Beacons) or in-road flashing lights along crosswalk lines. Staff is seeking to distribute a Request for Proposals for professional engineering design services for the project.
Recommended Action: City Council authorize the distribution of a Request for Proposals for Design Services for Alhambra Lit Crosswalk Traffic Control Devices with proposals due no later than 4:00 p.m. on October 13, 2022; and, direct staff to undertake the steps necessary to finalize Council’s action.
5. AUTHORIZE RFP: CENTRALIZED ACCESS CONTROL SYSTEM – F2M22-57, RFP2M22-19
At the September 27, 2021 and January 24, 2022 Council meetings, the Council approved a listing of projects using the Federal American Rescue Plan Act (ARPA) funds, which are restricted funds that come with stringent guidelines and reporting requirements. The proposed plan contains an upgrade to the City’s access control system for all existing city facilities including City Hall, Library, Utilities Customer Service Center, City Yard, Water Treatment Plant, Joslyn Senior Center, Alhambra Park, and Granada Park Pool. The City utilizes multiple building access control systems at multiple locations that do not integrate with each other. Staff would like to distribute an RFP to award one vendor who will be tasked with designing, procuring, installing and configuring a centralized access control system for existing city facilities listed above.
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Recommended Action: City Counci l authorize the distribution of a Request for Proposals (RFP) to prospective firms to provide a centralized access control system with proposals due by 11:30 a.m. on November 1, 2022; and, direct staff to undertake the steps necessary to finalize Council’s action.
6. FY 2020 URBAN AREA STRATEGIC SECURITY INITIATIVE GRANT : MOBILE AUTOMATED LICENSE PLATE READER EQUIPMENT PURCHASE – F2M1-106, C2M22-46, M2M22-117
On April 26, 2021, the City entered into a subrecipient agreement with the City of Los Angeles to obtain and utilize funding through the FY 2020 Urban Area Security Initiative Grant Program in the amount of $212,503. Of this amount, $137,000 was allocated for the purchase of mobile automated license plate recognition (ALPR) equipment mounted to rooftops of police vehicles. Vigilant Solutions, LLC submitted a quote to the Police Department to provide ALPR equipment as well as software licensing. The software applications provided by Vigilant Solutions, LLC are proprietary in nature and protected as intellectual property; therefore, Vigilant Solutions, LLC is the sole provider for software access and maintenance of this system. Sole source purchase is allowable per Alhambra Municipal Code Section 3.36.080(B)(2).
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Vigilant Solutions, LLC in an amount not to exceed $133,803.42 for the purchase of the hardware components, software licensing and installation, mounting, programming, and aiming, including a warranty and service period of one year; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-117)
7. RESOLUTION IN SUPPORT OF VOTING “YES” ON PROPOSITION 31 TO END THE SALE OF CANDY-FLAVORED TOBACCO AND MINTY MENTHOL CIGARETTES – F2M22-19, R2M22-42
The City Council has adopted ordinances to restrict smoking and the sale of flavored tobacco products. These regulations are reflected in Chapters 5 and 9 of the Alhambra Municipal Code. In accordance with the City’s current Code, the American Cancer Society Cancer Action Network is requesting the City adopt a resolution in support of Proposition 31 (Referendum). On the November 8, 2022 ballot, Proposition 31 will keep Senate Bill 793 in place. SB 793 was designed to ban the in -person and vending machine sales of flavored tobacco products and tobacco product flavor enh ancers, with exceptions for hookah tobacco, loose leaf tobacco, and premium cigars. “Yes” on Proposition 31 is consistent with the current Alhambra Municipal Code.
Recommended Action: City Council adopt Resolution No. R2M22 -42 entitled: A Resolution of the Alhambra City Council in support of voting “Yes” on Prop 31 to end the sale of candy-flavored tobacco and minty-menthol cigarettes
8. CLEAN POWER ALLIANCE GREEN POWER RATE TIER SELECTION – F2M17-49, M2M22-118
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On October 23, 2017, the Council adopted Ordinance No. O2M17-4722, authorizing the City of Alhambra to enter into a joint powers authority to become a member of the Clean Power Alliance (CPA), formerly the Los Angeles Community Choice Energy or LACCE, which is a Community Choice Energy program for the counties of Los Angeles and Ventura. Each CPA member agency was able to select one of three renewable energy tiers as the default product into which their residents and businesses were enrolled. On August 22, 2022, Mr. Ted Bardacke, CEO of the CPA, presented to the City Council the current default levels available. The presentation showed that moving the City of Alhambra to the Green Power level would increase residential customers’ bill by approximately ~3%, or $3/month for every $100 in electricity charges. For a typical residential customer, this works out to just over $5/month. The presentation also showed that the Clean Power Alliance, through selection of the 100% Green rate, achieved an annual emissions reduction of 110.4 million pounds of GHG, which is equivalent to 9,796 cars taken off the road annually or planting 750,000 trees and growing them for 10 years. At the conclusion of the presentation, City Council directed staff to return with the appropriate action to move the City to the Green Tier, which will take effect on October 1, 2023.
Recommended Action: City Council select the City of Alhambra’s default rate for the Clean Power Alliance at the Green Power Level, 100 percent renewable tier; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-118)
9. AWARD CONTRACT: INSTALLATION OF A WALKING TRAIL SURFACE AT ALMANSOR PARK – F2M22-58, C2M22-47, M2M22-119
The current walking trail surface at Almansor Park is in need of replacement. As part of the American Rescue Plan Act (ARPA), the project qualifies for funding due to the category of disproportionately impacted communities. Staff is seeking to install a walking trail surface through a cooperative purchase agr eement, which is allowable pursuant to Alhambra Municipal Code Section 3.36.080(B)(3). On November 9, 2016, California Multiple Award Schedule (CMAS) opened bids for the procurement of sports flooring with related supplies and services. CMAS awarded contract 4-12-78-0063A to Beynon Sports, a contract which does not expire until August 6, 2026.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Beynon Sports in the amount not to exceed $141,160 for the installation of a walking trail at Almansor Park; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-119)
10. AWARD CONTRACT: INSTALLATION OF OUTDOOR FITNESS STATIONS AT ALMANSOR PARK – F2M22-58, C2M22-48, M2M22-120
The current fitness stations at Almansor Park have been in service for over twenty -five years and are in need of replacement. As part of the American Rescue Plan Act (ARPA), the project qualifies for funding due to the category of disproportionately impacted communities. Staff is seeking to install a walking trail surface through a cooperative purchase agreement, which is allowab le pursuant to Alhambra Municipal Code Section
3.36.080(B)(3). On February 3, 2021, Sourcewell opened bids for the procurement of fitness equipment with related supplies and services. Sourcewell awarded contract
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010721-GRN to Greenfield Outdoor Fitness Inc., a contract which does not no expire until February 25, 2025.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Greenfields Outdoor Fitness Inc. in the amount not to exceed $69,376.85 for the installation of outdoor fitness stations at Almansor Park; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-120)
11. AWARD CONTRACT: PROFESSIONAL CONSULTING SERVICES FOR PREPERATION OF THE CITY’S OFFICIAL REPORTS AND PLANS UNDER THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) – F2M19-36, RFP2M22-12, C2M22-49, M2M22-121
On June 27, 2022, the Council authorized staff to solicit proposals for preparation of the City’s official repo rts and plans under the U.S. Department of Housing and Urban Development (HUD). These are administrative requirements for Community Development Block Grant (CDBG)/HOME funds under HUD. Staff reached out to five consultants specializing in CDBG and HOME adm inistration support services. On August 11, 2022, the City received two proposals from qualified firms. After reviewing the proposals for responsiveness to the City’s RFP, including qualifications, experience, reputation and capacity, staff is recommending the City Council award a contract to Veronica Tam & Associates.
Recommended Action: City Council award a three -year contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Veronica Tam & Associates for professional services in an amount not to exceed $126,300 for the preparation of the City of Alhambra’s Consolidated Plan, Annual Action Plan(s), Consolidated Annual Performance Report(s) (CAPER), the Analysis of Impediments to Fair Housi ng and professional staff assistance; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-121)
12. NOTICE OF COMPLETION: INSTALLATION OF LED LIGHTING AND CONTROL LINK AT ALHAMBRA, ALMANSOR AND STORY PARK TENNIS COURTS – F2M22- 32, C2M22-11, M2M22-122
On March 14, 2022, the Council awarded a contract to Musco Sports Lighting, LLC for the installation of LED lighting and cont rol link at the Alhambra, Almansor and Story Park tennis courts in the amount of $336,369. There was one change order on the project for replacing old broken flex conduits and installing missing hand hole covers, totaling $1,319, which brings the total amount of the contract to $337,688. This project has been inspected by staff, and all work has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete.
Recommended Action: City Council accept the work of Musco Sports Lighting, LLC for the Alhambra Tennis Courts Lighting Project as complete in the amount of $337,688; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5 percent retention 35 days from
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the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-122)
13. NOTICE OF COMPLETION: WATER MAIN REPLACEMENT PROJECT ON TERRACE AVENUE AND PYRENEES DRIVE – F2M21-48, C2M21-41, M2M22-123
On December 13, 2021, the City Council awarded a contract to Gentry Brothers Inc . for the Water Main Replacement Project on Terrace Avenue and Pyrenees Drive in the amount of $958,931. There was one authorized change order during the project. The change order included additional concrete work, ADA ramp improvements, material cost increase, and various miscellaneous items that were credited to the City. The change order decreased the total amount of the contract by $69,211.70, for a total project cost of $889,719.30. The project has been completed in accordance with the City requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Gentry Brothers Inc. for the Water Main Replacement Project on Terrace Avenue and Pyrenees Drive as complete in the amount of $889,719.30; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for reco rdation; instruct the Finance Director to release the retention 35 days from the date of recordation, if no liens are filed; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-123)
14. RESTRUCTURING OF THE DEPARTMENTS OF FINANCE AND HUMAN RESOURCES – F2M22-2, M2M22-124
The Finance Department recently experienced several vacancies due to retirements and resignations. This creates an opportunity to examine the existing staffing structure, operations and functions, and customer service. Staff has determined the need for one additional full -time Cashier I and one part -time Account Clerk position within the Department. Staff is requesting to eliminate all three part -time Cashiers to fund one full - time position; this will provide more counter coverage, improve operation efficiency, and cross training on other duties. The Human Resources Department also recently experienced a vacancy in two part-time positions, Clerical Assistant I and Intern. Staff is requesting to eliminate both part-time positions and replace them with a part-time Human Resources Technician. This reallocation of staffing will allow for additional administrative support in the areas of recruitment, COVID -19 tracing and benefits administration, and employee testing and training. The staff reorganization for both departments do not require additional appropriations; budget amendments will be required to transfer part-time salary budgets to full-time salary budgets.
Recommended Action: City Council approve the restructuring of the Departments of Finance and Human Resources by eliminating three part-time Cashier I, one part-time Information Technology Specialist I, one part-time Clerical Assistant I, and one part -time Intern and approve adding one full-time Cashier 1, one part-time Account Clerk, and one part-time Human Resources Technician; and, direct staff to undertake the steps necessary to finalize the City Council’s action. (M2M22-124)
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15. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the November 9, 2020 regular meeting of the City Council.
16. PERSONNEL ACTIONS – F2M22-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated September 12 , 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
17. DEMANDS - F2M22-1
Recommended Action: City Council approve as submitted Final Check List (231261 thru 231440) in the amount of $ 1,127,481.19 for the period ending June 30, 2022; Final Check List (231868 thru 231916) in the amount of $450,767.90 for the period ending July 14, 2022; Final Check List ( 232042 thru 232100 ) in the amount of $ 306,567.97 for the period ending Ju ly 20, 2022; Final Check List ( 231917 thru 232041 ) in the amount of $670,569.23 for the period ending July 20 , 2022; and, Final Check List ( 232101 thru 232152) in the amount of $509,694.67 for the period ending July 27, 2022.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M22-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regul ar meeting of the Alhambra City Council is scheduled for Monday, September 26, 2022 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the
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Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regu lar meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, a t the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK