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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 26, 2022
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting via Zoom Webinar as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed.
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
September 26, 2022
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Pérez, Andrade-Stadler, Maloney
FLAG SALUTE: Led by Mayor Maloney
PUBLIC HEARING
1. PUBLIC HEARING ON IMPASSE AND THE FINDING OF FACTS AND
RECOMMENDED TERMS OF SETTLEMENT BETWEEN CITY OF ALHAMBRA AND ALHAMBRA CITY EMPLOYEES’ ASSOCIATION AND CONSIDERATION OF SALARIES AND BENEFITS FOR ALHAMBRA CITY EMPLOYEES’ ASSOCIATION – F2M22-2, M2M22-132
The City of Al hambra (City) workforce consists of nine recognized employee bargaining units. The City negotiates in accordance with various laws, regulations, and City policies with these recognized bargaining units in order to develop a contract/agreement, called a Memorandum of Understanding (MOU), that defines salaries and benefits for each of these bargaining units for an agreed upon limited duration of time. Memorandum of Understandings for five of the nine bargaining units were scheduled to expire on June 30, 2021. Namely, the MOU between the City and the Alhambra City Employees Association (ACEA), one of the City’s largest employee bargaining units consisting of 149 members, expired on June 30, 2021. In anticipation and preparation of the expiration of multiple MOUs, City staff commenced negotiations in February 2021, with all five bargaining units in hopes of reaching agreement on a successor MOU and to allow for a smooth transition to a successor MOU, effective July 1, 2021. Ultimately, the City was able to reach agreement on a successor MOU with four of the five bargaining units. The City was unable to reach agreement with the ACEA.
Effective January 1, 2012, as a result of the passage of Assembly Bill 646 (AB 646), local government agencies unable to reach agreement on a successor MOU are required to enter into a procedure called factfinding as a part of the impasse procedures if invoked by the employee group. The results reached through factfinding are nonbinding.
Furthermore, Assembly Bill 1606 was passed later in 2012 that placed additional requirements. They include the need to, after completing factfinding, hold a public hearing on the impasse and on the written, non -binding finding of facts and recommended terms of settlement issued by the factfinding panel prior to implementing the City’s last best and final offer made prior to impasse. It is the goal of both parties to reach a negotiated agreement, however, the MMBA states that a public agency may, after impasse procedures have been exhausted, i ncluding factfinding if invoked, and after a public hearing is held, implement its Last, Best, and Final offer. This public hearing is held to receive public input on the impasse proceedings that have taken place between the City
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and ACEA and The Finding o f Fact and Recommended Terms of Settlement Report issued by Chairperson Miller. After receiving public input, staff is requesting direction as to the option the City will undertake with ACEA.
Recommended Action: City Council take the following actions:
1. Receive the staff report and presentation; and,
2. Conduct a public hearing to obtain public input; and,
3. Provide direction to staff as to the consideration of salaries and benefits for the Alhambra City Employees’ Association (ACEA) (see options at conclusion of staff report) (M2M22-132)
CONSENT AGENDA (Item Nos. 2 – 17)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
2. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY’S BOARDS
AND COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M22-44
During COVID, the City has conducted meetings offering teleconferencing accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing su ch meetings lapsed on September 30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in per son. The City has already implemented the requirements of AB 361 for conducting public meetings and is in full compliance, thus there will be no change of the currently established procedures. The Council made the necessary findings for the conduct of teleconferenced accessible meetings via Resolution No. R2M21-42 adopted on October 25, 2021. The proposed Resolution again makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state -proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.
Recommended Action: City Council adopt Resolution No. R2M22-44: A Resolution of the City Council of the City of Alhambra reauthorizing the City Council, and the City’s Boards and Commissions to implement teleconference accessibility for conducting public meetings pursuant to AB 361
3. NIB: WATER MAIN REPLACEMENT PROJECT ON WINTHROP DRIVE, WESTMONT DRIVE, NORWICH AVENUE, AND COMMONWEALTH AVENUE – F2M22-24, N2M22- 108
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On May 23, 2022, the City Council rejected the bids for the Water Main Replacement Project on Winthrop Drive, Westmont Drive, Norwich Avenue, and Commonwealth Avenue due to the bids being higher than the amount of funds available. Staff worked with the Design Engineers to reduce the scope of the project and now recommends the project be re-advertised for bids. This project will r eplace the existing aging four -inch cast iron water mains with new 8 -inch ductile iron water mains, resurface the street and replace broken and off-grade sidewalk and curb and gutter. Plans and specifications have been prepared. Staff has reviewed the pl ans and found them to be consistent with the City’s standards.
Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Water Main Replacement Project on Winthrop Drive, Westmont Drive, Norwich Avenue, and Commonwealth Avenue with bids due no later than 10:30 a.m. on October 20, 2022, and opened at 11:00 a.m. that same day.
4. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE
MAIN STREET SEWER MAIN REPLACEMENT PROJECT BETWEEN GRA NADA AVENUE AND EL MOLINO STREET – F2M22-52, RFP2M22-15, C2M22-50, M2M22- 125
The Main Street sewer main between Granada Avenue and El Molino Street is deficient in capacity. The existing 8 -inch sewer pipe is expected to be surcharged during existing and ultimate peak wet weather conditions. The Master Plan recommends replacement of the existing sewer main with a larger diameter sewer main. On July 25, 2022, the City Council approved the distribution of a Request for Proposals ( RFP2M22-15) for Engineering D esign Services for the Main Street Sewer Replacement Project. Five proposals were received for the project. Staff reviewed and evaluated the proposals received. Based on qualifications, experience, reputation, responsiveness, availability and cost, West and Associates Engineering Inc. was selected as the most responsive firm.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and West and Associates Engineering Inc. for Professional Engineering Design Services for the Main Street Sewer Replacement Project in an amount not to exceed $56,000.00; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-125)
5. RESOLUTION: AUTHORIZE AN APPLICATION FOR A ROUND 2 INTEGRATED REGIONAL WATER MANAGEMENT IMPLEMENTATION GRANT – F2M22-18, R2M22- 43 The Integrated Regional Water Management (IRWM) Grant Program is designed to encourage integrated regional water resource management strategies by providing funding for projects and programs that support integrated water management. The California Department of Water Resources (DWR) is administering the Round 2 Integrated Regional Water Management (IRWM) Implementation Grant using funds authorized by Proposition 1. The proposed Burke Heritage Park and Marengo Yard Stormwater Capture Project (Project) is identified as a priority concept in the City’s Stormwater Master Plan.
The proposed Project presents an opportunity to capture, infiltrate, and filter large amounts of stormwater to service the Upper LA River watershed and help the City meet the pollutant
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load reduction requirements as outlined in the Upper Los Angeles River Watershed Management Program. Moreover, providing additional opportunities to revive and revitalize Burke Heritage Park and improve maintenance facilities at Marengo Ya rd. The grant guidelines require an official resolution by the City Council which provides authority to proceed with the application of Project and receipt of grant funds pursuant to the DWR policies and procedures.
Recommended Action: City Council adopt Resolution No. R2M22 -43 entitled: A Resolution of the City Council of the City of Alhambra, California approving the authority to file an application for the Integrated Regional Water Management Implementation Grant; and, direct staff to undertake the steps necessary to finalize Council’s action.
6. AWARD CONTRACT: PURCHASE OF TWO POLICE PATROL VEHICLES – F2M22- 6A, C2M22-51, M2M22-126
The 2022-23 Fiscal Year Budget included the replacement of police patrol vehicles. Staff is seeking to purchase two police patrol vehicles to replace the aging vehicles though a cooperative purchase agreement. A cooperative purchase is allowable per Alhambra Municipal Code 3.36.080(B)(3) . On June 9, 2020, Sourcewell opened four bids for the procurement of vehicles, cars, vans, SUV’s, and light trucks with related equipment, accessories, and services. Sourcewell awarded contract 091521 -NAF to National Auto Fleet Group on November 4, 2021 - a contract that does not expire until August 1, 2024.
Sourcewell bid specifications included an option for purchasing police vehicles; therefore, staff is recommending purchasing two police patrol vehicles utilizing this option.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to National Auto Fleet Group in an amount not to exceed $106,585.89 for the purchase of two police patrol vehicles; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-126)
7. AWARD CONTRACT: PHASE 2 AND PHASE 3 OF THE HISTORIC PRESERVATION PROGRAM – F2M20-51, RFP2M22-13, C2M22-53, M2M22-127
As part of the City Council’s Strategic Plan goals, on September 28, 2020, the City Council awarded a contract to Historic Resources Group (HRG) to commence Phase 1 of the project and prepare a Historic Context Statement. Following a series of public outreach meetings and completing the Historic Context Statement, Phase 1 was concluded on April 25, 2022. On July 25, 2022, the City Council ap proved the issuance of a Request for Proposal (RFP) to provide professional consulting services for Phases 2 and 3 of the Historic Preservation Program . The RFP was issued on July 26, 2022, and circulated through August 22, 2022. At the close of the RFP on August 22, 2022, the City received the following two proposals: ASM Affiliates in the amount of $313,210.75 and Historic Resources Group (HRG) in the amount of $276,480.00. Staff met with both firms and determined both are qualified to perform the tasks outlined in the RFP. Based on HRG’s pricing, services proposed, knowledge of the City’s cultural resources and familiarity with the City, staff recommends awarding a contract to HRG.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to Historic Resources Group for Phase 2
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and Phase 3 of the Historic Preservation Program in the amount of $276,480; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M22-127)
8. AWARD CONTRACT: PROFESSIONAL MARKETING AND OUTREACH SERVICES IN SUPPORT OF THE CITY’S ORGANICS COLLECTION AND FOOD RECOVERY PROGRAMS – F2M20-39, RFP2M22-14, C2M22-54, M2M22-128
On July 25, 2022, the City Council authorized staff to solicit proposals (RFP2M22-14) to design the campaign material on how the City is implementing SB 1383 and AB 939 requirements, including how to properly dispose of organic waste. On August 23, 2022, the City received seven proposals from qualified firm s. After reviewing the proposals for responsiveness, the four most qualified applicants were invited to interview. The City’s selection committee assessed the proposals in accordance with the evaluation criteria set forth in the City’s RFP including qualif ications, experience, references, and capacity. S.
Groner Associates (SGA), an environmental-focused communications corporation with an emphasis on behavior change, was ranked the highest. SGA has strong knowledge of CalRecycle and SB 1383, success with si milar projects, creative marketing, and overall experience working with diverse communities.
Recommended Action: City Council award a contract, subject to final language approval by the City Attorney, to S. Groner Associates in the amount not to exceed $85,000 for professional marketing and outreach services in support of the City’s organics collection and food recovery programs in accordance with SB 1383 and AB 939; and , direct staff to undertake the steps necessary to finalize the City Council’s action. (M2M22- 128)
9. RESOLUTION: APPROVE THE LEASE/PURCHASE OF A NEW KME FIRE SEVERE
SERVICE TRACTOR DRAWN AERIAL TRUCK THROUGH A FINANCING AGREEMENT WITH LEASING 2, INC. – F2M22-6A, R2M22-45, C2M22-52, M2M22 - 129
Staff requests that the City Council adopt a resolution approving the lease/purchase of a new KME fire severe service tractor drawn aerial truck through a financing agreement with Leasing 2, Inc., waive the formal bidding process in accordance with Alhambra Municipal Code 3.36.080(B), and authorize the City to piggyback on Sourcewell Contract #113201- RVG-3 for the purchase. Furthermore, staff requests that the City Council award a contract to Leasing 2, Inc. to provide financing services for the purchase. Staff recommends the five-year financing term. The amount of $1,722,391.65 will be financed over a five -year term at a 4.08% rate. The first annual payment in the amount of $403,612.12 will be due on October 1, 2024.
Recommended Action: City Council take the following actions: 1) adopt Resolution No.
R2M22-45 entitled: A Resolution of the Alhambra City Council approving the lease/purchase of a new KME severe service tractor drawn aerial truck through a financing agreement with Leasing 2, Inc.; 2) by minute action, waive the formal bidding process in accordance with Alhambra Municipal Code 3.36.080(B) and authorize the City to piggyback on Sourcewell Contract #113201-RVG-3 for the purchase of a new KME severe service tractor drawn aerial truck; 3) award a contract, subject to final language approval by the City Manager and City Attorney, to Leasing 2, Inc. to provide financing services and
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authorize the City Manager to e xecute the necessary documents; and, 4) direct staff to undertake the necessary steps to finalize Council’s action. (M2M22-129)
10. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – SELECTIVE TRAFFIC ENFORCEMENT PROGRAM – F2M22-18, F2M1-77, M2M22-131
Staff requests that the City Council authorize staff to accept the Office of Traffic Safety grant in the amount of $ 120,000. The goal of the Office of Traffic Safety is to reduce the number of persons killed or injured in crashes involving alcohol or other primary collision factors through grant funding for local law enforcement agencies. The Alhambra Police Department intends to ut ilize the funding for the FY 202 2-2023 Selective Traffic Enforcement Program to enhance community safety through various enforcement and education programs. Such programs and services will include: DUI enforcement, awareness and education programs; DUI che ckpoints; bicycle and pedestrian safety enforcement and education; participation in programs such as National Walk to School Day, National Highway Traffic Safety Administration Winter & Summer Mobilizations, National Bicycle Safety Month, National Teen Dri ver Safety Week, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child Passenger Safety Week, and California’s Pedestrian Safety Month.
Recommended Action: City Council accept the State of California Office of Traffic Safety grant in the amount of $12 0,000; authorize the Chief of Police to enter into a contract with the Office of Traffic Safety for grant implementation ; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-131)
11. RESOLUTION: AUTHORIZE THE SUBMITTAL OF A GRANT APPLICATION UNDER
THE MEASURE A COMPETITIVE GRANT PROGRAM FOR THE PARKS SUMMER SHUTTLE PROJECT – F2M22-18, R2M22-46
The Recreation Access Measure A Competitive Grant Program provides funds for projects that increase access to public lands, park facilities and park amenities, including education, interpretative services, safety information, transportation and other activities, especially for those in High Need or Very High Need study areas. Alhambra is identified as a High Need area. Staff have identified a project to create a shuttle program to enhance public access to summer programming like Concerts in the Park, Movies in the Park and the 4th of July Fireworks Celebration. The grant application for the project will request up to $300,000. The deadline to apply for the RPOSD grant funds is September 29, 2022.
Recommended Action: City Council adopt Resolution No. R2M22 -46 entitled: A Resolution of the City Council of the City of Alhambra, California approving the filing of an application for Measure A Grant Funds from the Los Angeles County Regional Park and Open Space District for the Parks Summer Shuttle Project ; and, direct staff to undertake the steps necessary to finalize the Council’s action.
12. 2021-2022 STRATEGIC PLAN UPDATE – F2M18-35
On September 27, 2021 and December 13, 2021, March 24, 2022 and June 27, 2022 staff presented and the City Council received and filed updates of the 2021 -2022 Strategic
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Plan. Staff continues to work through the 2021 -2022 Strategic Plan goals and individual items with much progress. There are now a total of 25 items on the current working plan and 26 items in the complete and continuous section. Staff continues to monitor all Strategic Plan items and will provide updates on a quarterly basis.
Recommended Action: City Council receive and file the 202 1-2022 Alhambra Strategic Plan update.
13. HUD 2021-2022 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) – F2M7-84, M2M22-130
Each year, the City of Alhambra is required by the Department of Housing and Urban Development to prepare a “Performance Report” for the CDBG and HOME programs.
This report covers the previous fiscal year’ s activities and expenditures. The report also highlights the accomplishments of the year and how the City is achieving progress with respect to the community development goals and objectives outlined in the One -Year Action Plan and the Five -Year Consolidated Plan . Staff requests that the City Council approve the 2021-2022 Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to the U.S. Department of Housing and Urban Development (HUD).
Recommended Action: City Council approve the 2021-2022 Consolidated Annual Performance and Evaluation Report (CAPER) and direct staff to submit the report to HUD. (M2M22-130)
14. TREASURER’S REPORT – F2M22-1
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for t he month of August 2022, listing all of the City's investments as of August 31, 2022.
15. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the January 11, 2021 regular meeting of the City Council.
16. PERSONNEL ACTIONS – F2M22-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated September 26, 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
17. DEMANDS - F2M22-1
Recommended Action: City Council approve as submitted Final Check List (232154 thru 232229) in the amount of $ 176,132.19 for the period ending July 28, 2022; Final
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Check List (232230 thru 232390) in the amount of $58,543.92 for the period ending August 1, 2022; Final Check List ( 232391 thru 232435 ) in the amount of $ 786,677.76 for the period ending August 4, 2022; Final Check List ( 232436 thru 232495) in the amount of $145,744.81 for the period ending August 4, 2022 and Schedule of Wire Transfers in the amount of $1,711,699.48 for the week ending August 5, 2022 ; Final Check List (232496 thru 232521) in the amount of $ 224,892.61 for the period ending August 11, 2022; and, Final Check List (232522 thru 242643) in the amount of $471,636.65 for the period ending August 11, 2022 an d Schedule of Wire Transfers in the amount of $651,939.73 for the week ending August 12, 2022.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M22-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regul ar meeting of the Alhambra City Council is scheduled for Monday, October 10, 2022 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regu lar meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, a t the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make re asonable arrangements to ensure accessibility to this meeting.
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Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK