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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
OCTOBER 24, 2022
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting via Zoom Webinar as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed.
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
October 24, 2022
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Pérez, Andrade-Stadler, Maloney
FLAG SALUTE: Led by Mayor Maloney
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
PRESENTATIONS
1. COYOTE MANAGEMENT IMPLEMENTATION PLAN – F2M22-16
Ms. Sophia Sousa from the San Gabriel Valley Council of Governments (SGVCOG) will provide a brief overview of regional coyote management services. The SGVCOG, acting as the umbrella organization, is responsible for providing public outreach and education, promoting effective human-coyote conflict mitigation strategies, and supporting a robust wildlife reporting and response mechanism on behalf of nine participating cities. In this capacity, the SGVCOG is the regional voice that communicates and partners with relevant stakeholders, such as the Californ ia Department of Fish and Wildlife (CDFW), animal control organizations, and the Los Angeles County Agricultural Commissioner/Weights and Measures. In working with staff and the participating cities, the SGVCOG has developed a Coyote Management Implementat ion Plan that focuses primarily on coyote management efforts in areas with reported high levels of human-coyote conflicts including technical guidance and support to residents on conflict resolutions and resources.
Recommended Action: City Council receive and file the informational report.
2. ADOPTION OF A RESOLUTION APPROVING THE ALHAMBRA FIRE DEPARTMENT’S LEVEL OF COMPLIANCE WITH CALIFORNIA HEALTH & SAFETY CODE SECTIONS 13146.2 AND 13146.3 – F2M22-61, R2M22-52
California Senate Bill 1205 (SB 1205) was signed into law o n September 27, 2018 after the tragic Ghost Ship Fire brought national attention to California and put a spotlight on
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fire safety laws as well as the performance of fire inspections. This law amends preceding law such t hat annual reports on state mandated inspections is now required to be submitted to the governing body of each jurisdiction having authority over inspections. The report must be acknowledged in a resolution or similar formal document. State mandated inspections were enacted by the California Health & Safety Code Sections 13146.2 and 13146.3 and they require all fire departments that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards. SB 1205 now requires fire departments to report or demonstrate compliance with these California Health & Safety Code Sections. During calendar year 2022, the Alhambra Fire Department is projected to complete 100% of the annual inspections required. Fire Chief Ragusa will present to the City Council details regarding the Fire Department’s compliance with SB 1205 and California Health & Safety Code Sections 13146.2 and 13146.3.
Recommended Action: City Council adopt Resolution No. R2M22 -52 entitled: A Resolution of the Alhambra City Council approving the Alhambra Fire Department’s level of compliance with California Health and Safety Code Sections 13146.2 and 13146.3 pertaining to status of state-mandate fire inspections
CONSENT AGENDA (Item Nos. 3 – 14)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
3. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY’S BOARDS
AND COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M22-51
During COVID, the City has conducted meetings offering teleconferencing accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such meetings lapsed on September 30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by the Governor on September 16, 2021, which went into effect i mmediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person. The City has already implemented the requirements of AB 361 for conducting public meetings and is in full compliance, thus there will be no change of the currently established procedures. The Council made the necessary findings for the conduct of teleconferenced accessible meetings via Resolution No. R2M21-42 adopted on October 25, 2021. The proposed Resolution again makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state -proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.
Recommended Action: City Council adopt Resolution No. R2M22-51: A Resolution of the City Council of the City of Alhambra reauthorizing the City Council, and the City ’s
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Boards and Commissions to implement teleconference accessibility for conducting public meetings pursuant to AB 361
4. NOTICE OF COMPLETION: WASTEWATER LIFT STATION NO. 4 REPLACEMENT PROJECT – F2M19-29, C2M19-15, M2M22-109
On May 13, 2019 the Wastewater Lift Station No. 4 Replacement Project was awarded to GRFCO Inc. in the amount of $3,090,517.75. On July 12, 2021, the City Council approved a resolution that allowed the City Manager to terminate the contract with GRFCO Inc. due to a debarment order by the California Department of Industrial Relations (DIR), which prohibited GRFCO Inc. from continuing work on the project. Subsequently, the City entered contract with Bonadiman Water Inc. in the amount of $591,739.19 to complete the remainder of t he project. During the time GRFCO Inc. was performing work under the contract, there were three authorized change orders. The change orders were for an additional pump, changes to the motor control center and for the installation of 355 feet of sewer main on Westmont Ave. (from Norwood Pl. to Valley Blvd.) These change orders resulted in an increase to the contract by $310,022.29, bringing the contract cost to $3,400,540.04. At the time of the DIR debarment, GRFCO Inc. had completed work totaling $2,808,800.85. Bonadiman Water Inc. was awarded the reminder of the contract and there were two change orders authorized to due to unforeseen conditions associated with the lift station electrical panel and additional work to replace the existing crosswalks with hig h visibility continental crosswalks at Valley Blvd. and Westmont Dr. , t he modification of an American Disabilities Act ramp at Westmont Dr. and Cabrillo Ave. and a credit for 104 feet of 8 -inch pipe. These change order resulted in an increase to the contract of $32,193.59, bringing the total contract value to $623,932.78 and the overall total project costs to $3,432,733.63. The project has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of GRFCO Inc. and Bonadiman Water Inc. for the Wastewater Lift Station No. 4 Replacement Project in the amount of $2,808,800.85 and $623,932.78 respectively, as complete; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the five percent retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-109)
5. NOTICE OF COMPLETION: VALLEY BOULEVARD PEDESTRIAN IMPRO VEMENT PROJECT – GARFIELD AVENUE TO 9th STREET – F2M20-72, C2M21-3, M2M22-137
On January 11, 2021, the City Council awarded a contract to California Professional Engineering Inc. for the Valley Boulevard Pedestrian Improvements Project in the amount of $883,059. Two change orders were issued in the amount of $57,164.59. The change orders were issued for the installation of continental standard crosswalks in place of previous design crosswalks, additional cross gutters for proper street drainage, curb & gutter, concrete driveway aprons and sidewalk repairs as well as attempts to conne ct to the City’s traffic signal communication system. The total cost of the project was $940,223.59. This project has been inspected by staff and all work has been completed
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in accordance with the City’s requirements and specifications. As such, it would b e appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of California Professional Engineering Inc. for the Valley Boulevard Pedestrian Improvements Project as complete in the amount of $940,223.59; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-137)
6. APPROVAL OF TRACT MAP NO. 82350 – F2M22-11, M2M22-138
Tentative Tract Map No. TT82350, along with other entitlements , was approved by the Planning Commission on June 3, 2019 for a four -story, 59,380 square foot, mixed -use complex with 37 residential condominium units and three commercial office units on a land area of 37,265 square feet located in the Central Business District (CBD) for the property located at 123 S. Chapel Avenue. On October 11, 2021 the City Engineer signed Tract Map No. 82350 and recommended recordation of the same. All conditions of approval applicable to the Tract Map have been met and the project conditions, covenants and restrictions have been approved. Consequently, approval and recordation of this map is now appropriate.
Recommended Action: City Council adopt Minute Order No. M2M22 -138 as follows: RESOLVED by the Alhambra City Council as follows:
SECTION ONE: Based upon the recommendation of the Director of Community Development in his report dated October 24, 2022, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval.
SECTION TWO: This Council hereby approves Tract Map No. 82350 for a four-story, 59,380 square foot, mixed -use complex with 37 residential condominium units and three commercial office units on a land area of 37,265 square feet located in the CBD (Central Business District) zone for the property located at 123 S. Chapel Avenue and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map.
7. AUTHORIZE RFP: REPLACEMENT OF THE CONDENSER COILS ON THE CIVIC CENTER LIBRARY AIR CONDITIONING UNIT – F2M22-60, RFP2M22-20
The Alhambra Civic Center Library opened in 2008. A York heating, ventilation, and air conditioning unit (HVAC) system s ervices the building. During a recent preventative maintenance visit, it was noted that the three condenser coils on the unit that contr ol the temperature of the first floor were deteriorated and in need of replacement. A functioning and reliable HVAC system is an important safety and quality of service issue for public
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facilities. Staff, therefore is requesting approval to distribute a request for proposals for the removal, purchase and replacement of three condenser coils.
Recommended Action: City Council authorize staff to distribute a request for proposals for the replacement of the condenser coils on the Library’s air conditioning unit; and, direct staff to undertake the steps necessary to finalize Council’s action.
8. AWARD CONTRACT: ALHAMBRA PARK POOL IMPROVEMENT PROJECT – F2M22- 37, RFP2M22-6, C2M22-56, M2M22-139
On March 28, 2022, the City Council approved the distribution of a Request for Proposals for the design of the Alhambra Park Pool Building Improvement Project. On August 18, 2022, the City received three proposals for the Project. The City’s consultant selection committee evaluated and ranked the respond ing consultants in accordance with the criteria stated in the Request for Proposals. The proposal received from Goodale Architecture Planning was ranked highest based on the evaluation criteria.
Recommended Action: City Council award a contract, subject t o final language approval by the City Manager and City Attorney, to Goodale Architecture Planning in an amount not to exceed $107,000 for architecture and engineering services for the Alhambra Park Pool Building Project; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-139)
9. AWARD CONTRACT TO ALL CITY MANAGEMENT SERVICES (ACMS) FOR SCHOOL CROSSING GUARD SERVICES AND APPROPRIATION OF FUNDS – F2M22-62, C2M22-57, M2M22-140
The crossing guard program is an important and vital service to the community which aids the mobility of students and their families as they walk or bike to and from school. The City of Alhambra Police Department currently has a School Crossing Guard Program administered by the Traffic Division. A total of 12 crossing guards are currently employed by the City under the program; however, there are 18 locations programmed for crossing guards to better align with current community needs that rely on alternative modes of transportation, leaving 6 locations unstaffed. A significant challenge associated with the City’s crossing guard program is the constant backfill of crossing guards, due to calling in sick or other absences. There are approximately 50 instances per month where other Police personnel cover the duties of the crossing guards, which creates a backlog of duties for that staff, especially when crossing guard coverage occurs with little or no advance notice. The Police Department has researched alternatives to the current crossing guar d challenges—specifically, a contracted crossing guard service provider. Other cities utilize contracted crossing guard services including Arcadia, Monrovia, Duarte, Glendora, Covina, Baldwin Park, Rosemead, Pasadena and La -Canada Flintridge. All City Management Services (ACMS), is the only contractor that exclusively provides a school crossing guard service. ACMS would be responsible for the hiring process, staffing/substitution, payroll, staff training, supervision, workers compensation, and all administrative costs. The overall benefits to the City through contracted crossing guard services include guaranteed staffing at all 18 identified crosswalks; relieving Police Department staff of crossing guard management and duties (free up Police staff time); reducing liability; and ultimately providing a safer environment for children walking to and
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from school. For each four locations, ACMS provides one alternate crossing guard available to backfill in the event of an absence, and a field supervisor to ensure th e crosswalks are always staffed. The contract term would be November 10, 2022 – November 10, 2023 at which time the City would have the opportunity to reassess the job market, and evaluate the services provided by ACMS.
Recommended Action: City Council approve a contract, subject to final language approval by the City Manager and City Attorney, between the City of Alhambra and All City Management Services, for a School Crossing Guard Program for a one -year period for an amount not to exceed $386,467; authorize a budget transfer of said amount from salaries to contract services; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M22-140)
10. TREASURER’S REPORT – F2M22-1
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of September 2022, listing all of the City's investments as of September 30, 2022.
11. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the February 8, 2021 regular meeting of the City Council.
12. PERSONNEL ACTIONS – F2M22-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated October 24, 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
13. DEMANDS - F2M22-1
Recommended Action: City Council approve as submitted Final Check List (233104 thru 233115) in the amount of $22,337.20 for the period ending September 1, 2022; Final Check List ( 233116 thru 233198 ) in the amount of $ 281,798.71 for the period ending September 1, 2022 and Schedule of Wire Transfers in the amount of $ 1,961,408.64 for the week ending September 2, 2022; Final Check List (233199 thru 233218) in the amount of $232,100.01 for the period ending September 8, 2022; Final Check List ( 233219 thru 233353) in the amount of $ 667,463.35 for the period ending September 8, 2022 and Schedule of Wire Transfers in the amount of $332,161.38 for the week ending September 9, 2022; Final Check List ( 233354 thru 233358) in the amount of $ 1,570,781.65 for the period ending September 15, 2022; and, Fi nal Check List (233359 thru 233500) in the amount of $419,208.60 for the period ending September 15, 2022 and Schedule of Wire Transfers in the amount of $1,758,771.49 for the week ending September 16, 2022.
14. INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING THE ALHAMBRA MUNICIPAL CODE BY MODIFYING TITLE 19 THEREOF AND ADOPTING
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BY REFERENCE THE 2022 CALIFORNIA FIRE CODE, WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO – F2M22-59, O2M22-4806
Staff is requesting that the City Council consider first reading of an ordinance adopting by reference the 2022 California Fire Code with certain amendments, additions and deletions thereto and set a public hearing for consideration of a second reading and adoption of the ordinance for November 14, 2022 . Historically, the City has adopted the California Fire Code by reference and amended. State law requires local governments to enforce California Fire Code, Title 24 Part 9. Consistent with past practice, staff is recommending that the City adopt the 2022 California Fire Code with proposed amendments and additions consistent with the current practice and the current municipal code.
Recommended Action: City Council declare introduce d for its first reading the following ordinance entitled:
Ordinance No. O2M 22-4806: An Ordinance of the Alhambra City Council amending the Alhambra Municipal Code by m odifying Title 19 thereof and adopting by reference the 2022 California Fire Code, with certain amendments, additions and deletions thereto
which ordinance will return for a second reading and adoption at a public hearing at the November 14, 2022 Council meeting.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M22-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regul ar meeting of the Alhambra City Council is scheduled for Monday, November 14, 2022 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
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Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regu lar meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, a t the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK