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C I T Y O F A L H A M B R A
NOTICE OF SPECIAL MEETING
OF THE
SUCCESSOR AGENCY TO THE FORMER
ALHAMBRA REDEVELOPMENT AGENCY
(Notice No. N2M22-130)
NOTICE IS HEREBY GIVEN that a special meeting of the Successor Agency to the Former Alhambra Redevelopment Agency will be held in conjunction with the regular meeting of the Alhambra City Council on Monday November 14, 2022, commencing at 6:00 p.m. in the Council Chambers of the Alhambra City Hall, 111 South First Street, Alhambra, California pursuant to the order of the Mayor of the City of Alhambra and the Chairman of the Successor Agency to the Former Alhambra Redevelopment Agency, the Alhambra City Charter, the Alhambra Municipal Code, and Section 54956 of the Government Code of the State of California.
An agenda of such regular and special meeting is attached hereto incorporated herein by reference and made a part hereof as though fully set forth herein.
LAUREN MYLES, CMC
CITY CLERK
Dated: November 10, 2022
Notice No. N2M22-130
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CITY OF ALHAMBRA
AGENDA
NOVEMBER 14, 2022
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting via Zoom Webinar as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed.
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments p ortion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer , refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
AND
Special Meeting
SUCCESSOR AGENCY TO THE FORMER ALHAMBRA
REDVELOPMENT AGENCY
Council Chambers, 111 South First Street
November 14, 2022
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Pérez, Andrade-Stadler, Maloney
SUCESSOR AGENCY
BOARD: Lee, Maza, Pérez, Andrade-Stadler, Maloney
FLAG SALUTE: Led by Mayor Maloney
CITY CLERK REPORT - NOTICE NO. N2M22-130
The City Clerk hereby reports that she duly gave notice of the special meeting of the Successor Agency to the Former Alhambra Redevelopment Agency Board being held this evening pursuant to the order of the Mayor and the Chairman of the Successor Agency Board in accordance with Section 54956 of the Government Code of the State of California.
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
CEREMONIALS
1. PROCLAMATION – F2M22-3
Ratify the action of Mayor Maloney in proclaiming November, 2022 as LUNG CANCER AWARENESS MONTH in the City of Alhambra. The proclamation will be sent to the American Lung Association.
2. COMMENDATIONS: ALHAMBRA POLICE DEPARTMENT CAR FIRE RESCUE TEAM – F2M22-3
Mayor Maloney and the Alhambra City Council wish to commend and thank Alhambra
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Police Corporal Raymond Rosas , Corporal Olivia Magana -Palomino, Officer Javier Covarrubias, Lieutenant Dany Fuentes, Sergeant Robert Marshall, Officer Sergio Llamas, Officer Nestor Ramirez, and Officer Michelle Serrato for their heroic actions aiding a citizen in need on October 20, 2022. These Alhambra Police personnel responded to a car crash call at 2:00 a.m. on North Atlantic Boulevard . Upon arriving at the scene, officers discovered the car was engulfed in flames and the driver was unconscious inside. Officers worked quickly to pull the driver from the vehicle, subdue the fire, and get the driver to safety. The City of Alhambra is proud of th is team of Alhambra Police Department personnel for their quick thinking and brave actions in an emergency situation. Vice Mayor Andrade-Stadler will present the commendations to the Alhambra Police Department car fire rescue personnel.
PUBLIC HEARING
3. SECOND READING AND ADOPTION OF AN ORDINANCE AMENDING THE ALHAMBRA MUNICIPAL CODE BY MODIFYING TITLE 19 THEREOF AND ADOPTING BY REFERENCE THE 2022 CALIFORNIA FIRE CODE, WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO – F2M22-59, O2M22-4806
Staff is requesting that the City Council conduct a public hearing and, after receiving public testimony, consider second reading and adoption of an ordinance adopting by reference the 2022 California Fire Code with certain amendments, additions and deletions thereto.
Historically, the City has a dopted the California Fire Code by reference and amended.
State law requires local governments to enforce California Fire Code, Title 24 Part 9.
Consistent with past practice, staff is recommending that the City adopt the 2022 California Fire Code with proposed amendments and additions consistent with the current practice and the current municipal code.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the City Council, by one motion, should take the follow ing actions:
Declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M 22-4806: An Ordinance of the Alhambra City Council amending the Alhambra Municipal Code by m odifying Title 19 thereof and adopting by reference the 2022 California Fire Code, with certain amendments, additions and deletions thereto
CONSENT AGENDA (Item Nos. 4 – 25)
All items listed under the Consent Agenda are considered by the City Council and/or Successor Agency to the Former Redevelopment Agency Board to be routine and will be enacted by one motion unless a citizen or Council/Board member requests otherwise; in which case, the item will be removed for separate consideration.
4. AWARD CONTRACT TO ALL CITY MANAGEMENT SERVICES (ACMS) FOR SCHOOL CROSSING GUARD SERVICES – F2M22-62, C2M22-57, M2M22-151
The City of Alhambra Police Department currently has a School Crossing Guard Program administered by the Traffic Division. A total of 13 crossing guards are currently employed
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by the City under the program; however, the need is for 18 crossing guards to better align with the community. Police Department staff researched options for improving the City’s Crossing Guard Program. A standard alternative among cities is a crossing guard service provider such as All City Management Services (ACMS), which currently supports the cities of Arcadia, Monrovia, Duarte, Glendora, Covina, Baldwin Park, Rosemead, Pasadena, and La Canada Flintridge. The benefits to these agencies include guaranteed staffing; focused training and supervision; reduced liability; and creating a more reliable safety environment at key crosswalk locations. ACMS, if awarded, would be responsible for the hiring process, staffing/substitution (at the 18 desired locations), payroll, staff training, supervision, workers compensation, and all administra tive costs related to the City's Crossing Guard Program. On October 24, 2022, Police Department staff submitted a recommendation to the City Council to consider contracting for crossing guards to guarantee staffing for the City's Crossing Guard Program. Concerns and/or issues raised by the City Council at the October 24, 2022 meeting, such as the current City crossing guards’ continued employment and ability to remain at their current posts/crosswalk locations, rate of pay, onboarding requirements for ACMS as well as having an opportunity to view the terms of the contract have been addressed in the Chief of Police’s November 14, 2022 staff report and a copy of the agreement with ACMS is available for review as part of said staff report . Additionally, per Cou ncil’s direction, t he Police Department’s Traffic Sergeant conducted individual meetings with Crossing Guards, which allowed each Crossing Guard the opportunity to voice their concerns and ask any questions, in addition, the Traffic Sergeant provided the a ssurance to each Crossing Guard that they will keep their post position and continue working in the City.
Recommended Action: City Council approve a contract, subject to final language approval by the City Manager and City Attorney, between the City of Alhambra and All City Management Services, for a School Crossing Guard Program for a one -year period not to exceed $386,467; authorize a budget transfer in Fiscal Year 2022-23 from salaries to contract services ; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M22-151)
5. RESOLUTION TO CAST VOTE FOR ALTERNATE BOARD MEMBER FOR THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY – F2M12-46, R2M22-55
The San Gabriel Basin Water Quality Authority (“WQA”) is governed by a Board of Directors composed of seven (7) members, one of which is elected by cities with pumping rights in the San Gabriel groundwater basin. Under authority of §508 of the WQA Act, the WQA Board of Directors has declared the position of alternate member representing cities with pumping rights to be vacant and has called a special election for the purpose of filling the vacancy in the office of alternate member representing cities with pumping rights . At the October 10, 2022 Council meeting, the City Council unanimously adopted a resolution nominating Jeffrey K. Maloney to represent cities with prescriptive water pumping rights as an alternate member on the Board of the WQA. By letter dated October 24, 2022, the San Gabriel Basin Water Quality Authority confirmed Jeffrey K. Maloney as an official nominee for the position of alternate member of the Board of the San Gabriel Basin Water Quality Authority and provided the list of other nominees and a ballot, along with instructions on voting procedure. The City of Alhambra must cast its 8 vote(s) for only one of the official nominees provided by the San Gabriel Basin Water Quality Au thority and must cast its vote(s) by resolution of the City Council . The resolution of the City of Alhambra City Council casting its vote(s) must be received by the San Gabriel Basin Water
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Quality Authority no later than December 20, 2022 at 12:00 p.m.
Recommended Action: City Council a dopt Resolution No. R2M 22-55 entitled: A Resolution of the City Council of the City of Alhambra, California casting its vote(s) for Councilmember Jeffrey K. Maloney to represent cities with prescriptive water pumping rights as an alternate member on the Board of the San Gabriel Basin Water Quality Authority
6. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY’S BOARDS
AND COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M22-54
During COVID, the City has conducted meetings offering teleconferencing accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such meetings lapsed on September 30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person. The City has already implemented the requirements of AB 361 for conducting public meetings and is in full compliance, thus there will be no change of the currently established procedures. The Council made the necessary findings for the conduct of teleconferenced accessible meetings via Resolution No. R2M21-42 adopted on October 25, 2021. The proposed Resolution again makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state -proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.
Recommended Action: City Council adopt Resolution No. R2M22-54: A Resolution of the City Council of the City of Alhambra reauthorizing the City Council, and the City’s Boards and Commissions to implement teleconference accessibility for conducting public meetings pursuant to AB 361
7. RESOLUTION APPROVING THE DISSOLUTION OF THE SUCCESSOR AGENCY TO
THE DISSOLVED CITY OF ALHAMBRA REDEVELOPMENT AGENCY PURSUANT TO HEALTH AND SAFETY CODE § 34187(b) – F2M12-20, R2M22-57
On February 1, 2012, all redevelopment agencies in the State were dissolved by operation of law. The dissolution law created a Successor Agency in each jurisdiction to wind down the affairs of the former redevelopment agency. The Alhambra Successor Agency Board is comprised of the Alhambra City Council. When all enforceable o bligations of a successor agency are retired or paid off, all real property has been disposed of and all outstanding litigation has been resolved, a successor agency is to submit to its oversight board a request to formally dissolve the successor agency . All debt of the agency was consolidated into the 2013 Series Tax Allocation Bonds, which are serviced by the County and are paid from property taxes. Pursuant to Health & Safety Code § 34188, in or about October 2020, the City transferred approximately $6.2 million in unencumbered funds that
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were no longer needed by the Successor Agency to wind down the affairs of the former redevelopment agency to the County Auditor -Controller for distribution as property tax proceeds. All other contractual obligations of the Alhambra Redevelopment Agency have been satisfied and all Agency assets have been liquidated. Pursuant to the Oversight Board’s approval, the Successor Agency has previously disposed of all land identified on the Agency’s Long Range Property Management Plan and the net proceeds of any sales were transferred to the County Auditor -Controller. The Successor Agency has not been involved in any litigation. The proposed resolution directs the Successor Agency to dispose of all remaining assets and remit any p roceeds to the County Auditor-Controller for distribution to the taxing entities. It also directs the City Manager or designee to take such additional actions as the Department of Finance may require in order to obtain approval for dissolution.
Recommended Action: Successor Agency Board jointly approve Resolution No.
R2M22-57: entitled: A Resolution of the Alhambra Redevelopment Agency Succes sor Agency approving the dissolution of the Successor Agency and directing the Successor Agency to dispose of all remaining assets
8. AWARD CONTRACT: PURCHASE OF FURNITURE FOR THE ALHAMBRA DRIVING RANGE IMPROVEMENT PROJECT – F2M22-49, C2M22-58, M2M22-141
On August 22, 2022 , the City Council approved an award of contract for the Alhambra Driving Range Improvement Project. As part of the project, new furniture is needed to improve the Alhambra Driving Range. On November 2, 2022, three bids ranging from $92,565.50 (Patio Heaven) to $134,752.00 (Range Servant) were received for the furniture purchase. The bid received from Patio Heaven is the lowest responsible bid.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to Patio Heaven in the amount of $92,565.50 for the purchase of patio furniture for the Alhambra Driving Range Improvement Project; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-141)
9. CONTRACT AMENDMENT: PROFESSIONAL CONSULTING SERVICES FOR THE 2021-2029 HOUSING ELEMENT – F2M20-37, C2M20-23, M2M22-142
On July 30, 2021, the City Council awarded a contract to ECONorthwest for professional consulting services to prepare the 2021 -2029 Housing Element update of th e Alhambra General Plan in an amount not to exceed $188,113.75. Alhambra’s Housing Element document has been submitted to the State’s Department of Housing and Community Development (HCD) three times, and the HCD has sent the document back to the City with corrections all three times. The most recent comment letter from HCD was provided to the City on October 10, 2022, resulting in a 4 th Housing Element submittal currently underway. The proposed amendment to the contract with ECONorthwest will not to exceed $45,800. The additional funds are for costs that were not part of the original scope including but not limited to public outreach be yond original scope, additional public hearings and updates, new requirements from HCD, addressing corrections from HCD
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and for anticipated work still needed before the City receives a certified Housing Element from HCD.
Recommended Action: City Council a pprove a First Amendment, subject to final language approval by the City Manager and City Attorney, to the contract with ECONorthwest for the 2021 -2029 Housing Element of the Alhambra General Plan (C2M20-23) in an amount not to exceed $45,800; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-142)
10. AUTHORIZE RFP: COMPREHENSIVE SUSTAINABILITY PLAN – F2M22-64, RFP2M22-21
On April 12 2021, the City Council adopted a resolution authorizing the submittal of a federal funding application under the Community Project Funding Program, which is administered by the Department of Housing and Urban Development (HUD), for the development of a Comprehensive Sustainability Plan. Earlier thi s fiscal year, the City received official response the City’s application was being approved; accordingly, on August 22, 2022, Congresswoman Judy Chu presented a check to the City in the amount of $680,000 for the completion of Alhambra’s Sustainability Pl an. The purpose of this Sustainability Plan is to enable a cleaner, safer, more vibrant and stable Alhambra through meaningful planning actions and outcomes. A comprehensive sustainability plan will help the City not only overcome the challenges of the ex isting urban setting, but also prevent harm to the natural environment and protect human health and the general well -being of the community. In addition, the plan will help the City align with state and national sustainability goals and provide needed stru cture to the City’s short -term and long-term resource management and investments. The City of Alhambra has determined the activities of the proposed Sustainability Plan document and recommendations do not constitute a “project” under the California Environmental Quality Act (CEQA). The project also qualifies for categorical exclusion under the National Environmental Policy Act (NEPA).
Recommended Action: City Council authorize staff to distribute a Request for Proposals (RFP) to prospective firms and consultants for the development of the City’s Comprehensive Sustainability Plan; and, direct staff to undertake the steps necessary to finalize Council’s action.
11. AGREEMENT TO LEASE A PORTION OF CITY’S RAYMOND BASIN WATER RIGHTS TO KINNELOA IRRIGATION DISTRICT – F2M9-62, M2M22-143
The City has 722.50 acre-feet of water rights in the Raymond Basin for Fiscal Year 2022-
23. However, the City does not have an operable production well located in the Raymond Basin. The City has the option to lease these water rights to interested parties for a fee.
The Kinneloa Irrigation District has requested the City lease 207 acre-feet of the City’s Raymond Basin water rights at $500.00 per acre-foot, the current lease rate of water rights in the Raymond Basi n, for a total of $ 103,500 for one year . Staff is requesting the City Council authorize the City Manager or her designee to sign a lease agreement with the Kinneloa Irrigation District for 207 acre-feet of Raymond Basin water production rights in Fiscal Year 2022-23.
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Recommended Action: City Council authorize staff to enter into a lease agreement, subject to final language approval by the City Manager and City Attorney, with the Kinneloa Irrigation District for 207 acre -feet of water for a total of $ 103,500; direct the Director of Finance to deposit the revenue from said lease into account number 401.00.44925; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-143)
12. AGREEMENT TO LEASE A PORTION OF CITY’S RAYMOND BASIN WATER RIGHTS TO HUNTINGTON LIBRARY – F2M9-62, M2M22-144
The City has 722.50 acre-feet of water rights in the Raymond Basin for Fiscal Year 2022-
23. However, the City does not have an operable production well located in the Raymond Basin. The City has the option to lease these water rights to interested parties for a fee.
The Huntington Library has requested the City lease 260 acre-feet of our Raymond Basin water rights at $500.00 per acre-foot, the current lease rate of water rights in the Raymond Basin, for a total of $ 130,000. Staff is requesting the City Council authorize the City Manager or her designee to sign a lease agreement with the Huntington Library for Raymond Basin water production rights in Fiscal Year 2022-23.
Recommended Action: City Council authorize staff to enter into a lease agreement, subject to final language approval by the City Manager and City Attorney, with the Huntington Library for 260 acre-feet of water for a total of $130,000; direct the Director of Finance to deposit the revenue from said lease into account number 401.00.44925; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-144)
13. AWARD CONTRACT: WATER MAIN REPLACEMENT PROJECT ON WINTHROP
DRIVE, WESTMONT DRIVE, NORWICH AVENUE, AND COMMONWEALTH AVENUE – F2M22-24, N2M22-108, C2M22-59, M2M22-145
On September 26, 2022, the City Council approved the distribution of Notice Inviting Bids for the Water Main Replace ment Project on Winthrop Drive, Westmont Drive, Norwich Avenue, and Commonwealth Avenue. On October 27, 2022, bids were opened by the City Clerk. Five bids were received, which ranged from $2,054,875.00 to $3,791,340.00.
Stephen Doreck Equipment Rentals In c submitted the lowest qualified bid at $2,054,875.00. Staff reviewed the bid submitted by Stephen Doreck Equipment Rentals, Inc and found it to be in full compliance and conformance with the project specifications.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Stephen Doreck Equipment Rentals Inc . f or the Water Main Replacement Project on Winthrop Drive, Westmont Drive, Norwich Avenue, a nd Commonwealth Avenue in an amount not to exceed $2,054,875.00; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-145)
14. CONTRACT AMENDMENT : PROFESSIONAL ENGINEERING DESIGN SERVICES
FOR THE FRONT STREET WATER MAIN REPLACEMENT AND ZONE CHANGE PROJECT – F2M19-20, C2M19-13, M2M22-146
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On May 13, 2019 City Council awarded a contract for engineering design services for the Front Street Water Main Replacement and Zone Change Project to Civiltec Engineering Inc. in the amount of $159,227.50. The project was held due to the total cost of project’s construction. As such, staff proposed constructing the project in three phases. The project is proposed to be constructed sequentially over the next three years with one sect ion of the project occurring each year. This amendment will cover the cost to prepare the plans and specifications and provide construction support for each phase of the project.
Therefore, staff is recommending a Contract Amendment in the amount of $79,985.00 to complete the project.
Recommended Action: City Council approve an amendment , subject to final language approval by the City Manager and City Attorney, to the contract by and between the City of Alhambra and Civiltec Engineering Inc. for professional engineering design services for the Front Street Water Main Replacement and Zone Change to increase the total contract amount by $79,985.00; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-146)
15. NOTICE OF COMPLETION: 2021 ALLEY REHABILITATION PROJECT – F2M22-46, C2M22-43, M2M22-147
On July 25, 2022, the City Council awarded a contract for the 2021 Alley Rehabilitation Project to Kalban, Inc. in the amount of $809,098.70. One change order was issued in the amount of $48,833. The change order was issued for the installation of additional curb & gutter, concrete driveway aprons and sidewalk repairs as well as additional asphalt to evenly join the new alleys with existing private property. The total cost of the project was $857,931.70. This project has been inspected by staff and all work has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Kalban, Inc. for the 2021 Alley Rehabilitation Project as complete in the amount of $857,931.70; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-147)
16. NOTICE OF COMPLETION: MONTEREY ST. & MISCELLANEOUS IMPROVEMENTS PROJECT – F2M22-30, C2M22-32, M2M22-148
On June 27, 2022, the City Council awarded a contract for the 2022 Monterey Street and Miscellaneous Improvements Project to Kalban, Inc . in the amount of $370,761.40. One change order was issued in the amount of $12,400.12. The change order was issued for the installation of additional curb & gutter, concrete driveway aprons and sidewalk repairs.
The total cost of the project was $383,161.52. This project has been inspected by staff and all work has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
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Recommended Action: City Council accept th e work of Kalban, Inc. for the 2022 Monterey Street and Miscellaneous Improvements Project as complete in the amount of $383,161.52; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-148)
17. NIB: PURCHASE OF ONE 10 YARD DUMP TRUCK FOR THE PUBLIC WORKS DIVISION – F2M22-6A, N2M22-131
Public Works and Utilities Department staff uses vehicles and equipment to conduct daily maintenance and service on the City’s infrastructure. The utility truck to be replaced has been in service for over 32 years. Maintenance and repairs are exceeding the value of the vehicle, which has reached the end of its expected useful life. Specifications have been prepared for this purchase. Staff has approved the specifications, which are available for review in addition to the bid notice and bid instructions.
Recommended Action: City Council authorize the circulation of a Notice Inviting Bids for the purchase of a 10 Yard Dump Truck with bids due no later than 10:30 a.m. on December 8, 2022; and, direct staff to undertake the steps necessary to finalize Council’s action.
18. NIB: PURCHASE OF ONE UTILITY SERVICE BODY TRUCK FOR THE UTILITIES DIVISION – F2M22-6A, N2M22-132
The Utilities Department staff uses vehicles and equipment to conduct daily maintenance and service on the City’s infrastructure. The utility truck to be replaced has been in service for over 14 years. Maintenance and repairs are exceeding the value of the vehicle, which has reached the end of its expected useful life. Specifications have been prepared for this purchase. Staff has approved the specifications, which are available for review in addition to the bid notice and bid instructions.
Recommended Action: City Council authorize the circulation of a Notice Inviting Bids for the purchase of a Utility Body Truck, with bids due no later than 10:30 a.m. on December 1, 2022; and, direct staff to undertake the steps necessary to finalize Council’s action.
19. AUTHORIZE RFP: ALHAMBRA COMMUNITY CENTER PROJECT MANAGEMENT SERVICES – F2M22-65, RFP2M22-22
Earlier this year staff submitted funding requests to our State legislators for a Community Center at the former Shorb Clinic site. Funding in the amount of $25 million was appropriated in the State Budget for said project. The City is expecting a funding approval letter in the immediate future. As such, it would be appropriate to distribute a Request for Proposals for Project Management Services in order to quickly initiate this, and all other subsequent processes related to the project. It is anticipated the Project Manager will be responsible for duties from feasibility study completion through the completion of
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construction, including but not limited to; oversight of the environmental review process; RFP, selection, and Architect oversight; value engineering; bid packages for construction; maintain project schedule; project budget oversight; on-site project management services through completion of construction; assist with community outreach, and other duties as may be required.
Recommended Action: City Council approve the release of a Request for Proposals for Project Management Services for the Alhambra Community Center; and, direct staff to undertake the steps necessary to finalize Council’s action.
20. APROVAL OF A WIRELESS MOBILE SERV ICES AGREEMENT WITH T -MOBILE – F2M22-6B, C2M22-60, M2M22-149
The Police Department currently utilizes Verizon Wireless as the cellular service provider (on a month -to-month basis) for thirty -seven mobile lines with a monthly cost of approximately $1,420.00. The lines consist of three different rates, zero cost (pay-per-use) for emergency lines, $39.99 per line for smartphone lines, and $44.95 per line for smartphone with hotspot lines. T -Mobile is proposing to offer their cellular se rvices at a rate of $28.90 per line per month based on their NASPO ValuePoint Contract No. MA176 – Master Agreement for local governments. The Master Agreement is with the State of Utah and the State of California has a Participating Addendum that allows t he City of Alhambra to be eligible to use NASPO ValuePoint’s cooperative agreement. An estimated $16,647 is expected to be spent annually if utilizing T-Mobile Wireless Services, a savings compared to the current contract. Per Section 3.36.080(B)(3) of the Alhambra Municipal Code, the City has the option to purchase supplies, food, or service through cooperative agreement to obtain competitive pricing. Utilizing cooperating agreements meets all the requirements set forth by Alhambra purchasing policy and all requirements set forth by the State of California in regard to cooperative purchasing agreements.
Recommended Action: City Council approve an agreement between the City of Alhambra and T-Mobile USA, Inc. for wireless mobile services through May 2023, subject to two (2) two -year extensions, for an amount estimated at $16,647 annually subject to final language approval by the City Manager and City Attorney; authorize the City Manager or designee to sign the addendum agreement; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M22-149)
21. RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING (MOU) WITH ALHAMBRA CITY EMPLOYEES’ ASSOCIATION FOR FISCAL YEARS 2022-2023 AND 2023-2024 – F2M22-2, R2M22-56, C87-16A
Staff requests that the City Council approve a Memorandum of Understanding (MOU) between the City of Alhambra and the Alhambra City Employees’ Association (ACEA) for fiscal years 2022-2023 and 2023-2024. The Memorandum of Understanding (MOU) with the Alhambra City Employees’ Association expired on June 30, 2021. Representatives of the City and ACEA, who were unable to reach agreement on a successor MOU, declared impasse and proceeded with factfinding. On September 26, 2022, the City Council conducted a public hearing on the finding of facts and recommended terms of settlement regarding salaries and benefits for the ACEA bargaining unit members. On September 26, 2022, following the public hearing, the City imposed a one -year term and conditions of
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employment on ACEA bargaining unit members . Immediately following the imposition, ACEA returned to the City with a proposal of salaries and benefits for the ACEA bargaining unit members for Fiscal Year 2022-2023 and Fiscal Year 2023-2024. The City and ACEA have met and conferred and reached a Tentative Agreement on an MOU for Fiscal Years 2022-23 and 2023-2024.
Recommended Action: City Council adopt Resolution No. R2M22 -56 entitled: A Resolution of the Alhambra City Council approving a Memorandum of Understanding with the Alhambra City Employees’ Association for Fiscal Years 2022 -2023 and 2023 -2024; and, direct staff to undertake the steps necessary to finalize Council’s action.
22. RESOLUTION AUTHORIZING THE GRANT APPLICATION, ACCEPTANCE, AND
EXECUTION OF THE GRANT FUNDS FROM THE STATE OF CALIFORNIA BUDGET ACT OF 2021 (SB 129) – F2M22-18, R2M22-53, M2M22-150
On March 21, 2022, staff applied for a $225,000 grant to the California State Library’s Building Forward, Library Infrastructure Program for a critical maintenance project to replace the roof at the Alhambra Civic Center Library. On October 19, 2022, staff received notification that the grant application was selected for funding. As a condition of the grant, the City Council must authorize the acceptance of the grant through a resolution. The roof replacement project was allocated $400,000 in ARPA funds under the FY 2022 -23 City Budget, to meet the matching requirement for this grant.
Recommended Action: City Council adopt Resolution No. R2M22 -53 entitled: A Resolution of the City Cou ncil of the City of Alhambra, California authorizing the grant application, acceptance, and execution of the grant funds from the State of California Budget Act of 2021 (SB 129); accept a grant in the amount of $225,000 from the state of California Budget Act of 2021; appropriate revenue and expenditure funds; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M22-150)
23. PERSONNEL ACTIONS – F2M22-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated November 14, 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
24. DEMANDS - F2M22-1
Recommended Action: City Council approve as submitted Final Check List (233501 thru 233510) in the amount of $ 201,000.63 for the period ending September 22, 2022; Final Check List (233511 thru 233663) in the amount of $576,520.35 for the period ending September 22, 2022 and Schedule of Wire Transfers in the amount of $416,440.17 for the week ending September 23, 2022; Final Check List (233664 thru 233667) in the amount of $72,835.21 for the period ending September 29, 2022; Final Check List ( 233668 thru 233756) in the amount of $ 633,603.48 for the period ending September 29, 2022 and Schedule of Wire Transfers in the amount of $ 1,615,103.38 for the week ending September 30, 2022 ; and, Final Check List ( 233757 thru 233919 ) in the amount of $59,158.92 for the period ending October 4, 2022.
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25. INTRODUCTION AND FIRST READING OF AN ORDINANCE AMENDING THE ALHAMBRA MUNICIPAL CODE BY MODIFYING TITLE 20 THEREOF ADOPTING BY REFERENCE THE 202 3 LOS ANGELES COUNTY BUILDING CODE (TITLE 26), ELECTRICAL CODE (TITLE 27), PLUMBING CODE (TITLE 28), MECHANICAL CODE (TITLE 29), RESIDENTIAL CODE (TITLE 30), AND EXISTING BUILDING CODE (TITLE 33) WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO – F2M22-59, O2M22-4807
Staff is requesting that the City Council consider first reading of an ordinance adopting by reference the 202 3 Los Angeles County Building, E lectrical, P lumbing, M echanical, Residential and Existing with certain amendments, additions and deletions thereto and set a public hearing for consideration of a second reading and adoption of the ordinance for December 12, 2022. State law requires local governments to enforce California Title 24 (the State’s Building Codes which origin ate from the International Code Council and the International Association of Plumbing and Mechanical Officials). Most jurisdictions in Los Angeles County wait to comply with this requirement until the County of Los Angeles adopts the Building Codes and all of the associated local amendments. Then, these jurisdictions adopt the County Building Codes. Historically, the City has adopted the Los Angeles County codes by reference.
Recommended Action: City Council declare introduced for its first reading the following ordinance entitled:
Ordinance No. O2M 22-4807: An Ordinance of the Alhambra City Council amending the Alhambra Municipal Code by modifying Title 20 thereof adopting by reference the 2023 Los Angeles County Building Code (Title 26), Electrical Code (Title 27), Plumbing Code (Title 28), Mechanical Code (Title 29), Residential Code (Title 30), Existing Building Code (Title 33), with certain amendments, additions and deletions thereto
which ordinance will return for a second reading and adoption at a public hearing at the December 12, 2022 Council meeting.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M22-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regul ar meeting of the Alhambra City Council is scheduled for Monday, December 12, 2022 at 6:00 p.m.
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N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regu lar meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, a t the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK