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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
DECEMBER 12, 2022
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting via Zoom Webinar as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed.
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her design ee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Withi n Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
December 12, 2022
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Pérez, Andrade-Stadler, Maloney
FLAG SALUTE: Led by Mayor Maloney
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
PUBLIC HEARING
1. SECOND READING AND ADOPTION OF ORDINANCE S AMENDING THE ALHAMBRA MUNICIPAL CODE BY MODIFYING TITLE 20 THEREOF ADOPTING BY REFERENCE THE 202 3 LOS ANGE LES COUNTY BUILDING CODE (TITLE 26), ELECTRICAL CODE (TITLE 27), PLUMBING CODE (TITLE 28), MECHANICAL CODE (TITLE 29), RESIDENTIAL CODE (TITLE 30), AND EXISTING BUILDING CODE (TITLE 33) WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO – F2M22-59, N2M22-121, O2M22-4807, O2M22-4808
Staff is requesting that the City Council consider second reading and adoption of an ordinance adopting by reference the 202 3 Los Angeles County Building, E lectrical, Plumbing, Mechanical, Residential, and Existing Building Code with certain amendments, additions and deletions thereto. State law requires local governments to enforce California Title 24. Most jurisdictions in Los Angeles County wait to comply with this requirement until the County of Los Angeles adopts the Building Codes and all of the associated local amendments. Then, these jurisdictions adopt the County Building Codes. Historically, the City has adopted the Los Angeles County codes by reference. Staff is also requesting that the Council adopt an urgency ordinance, adopting the same 202 3 Los Angeles County Codes, that will take effect on January 1, 2023. State law provides that if the City has not adopted its own building, residential, electrical, plumbing and mechanical codes by January 1, 2023, the state building, residential, electrical, plumbing and mechanical codes will automatically become the codes for the City of Alhambra. An urgency ordinance does not require a 40-day waiting period and therefore it will ensure that the Alhambra building, residential, electrical, plumbing and mechanical codes (based on the LA County Codes) are in place on January 1, 202 3. The regular ordinance is being adopted, as a good practice measure, in case the urgency ordinance is challenged for any reason.
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Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the City Council, by one motion, should take the following actions:
1. Declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M 22-4807: An Ordinance of the Alhambra City Council amending the Alhambra Municipal Code by modifying Title 20 thereof adopting by reference the 2023 Los Angeles County Building Code (Title 26), Electrical Code (Title 27), Plumbing Code (Title 28), Mechanical Code (Title 29), Residential Code (Title 30), Existing Building Code (Title 33), with certain amendments, additions and deletions thereto; and,
2. Declare introduced for its first reading the following urgency ordinance entitled:
Ordinance No. O2M 22-4808: An Urgency Ordinance of the Alhambra City Council amending the Alhambra Municipal Code by modifying Title 20 thereof adopting by reference the 2023 Los Angeles County Building Code (Title 26), Electrical Code (Title 27), Plumbing Code (Title 28), Mechanical Code (Title 29), Residential Code (Title 30), Existing Building Code (Title 33), with certain amendments, additions and deletions thereto
and adopt same by a 4/5 vote of the City Council, after which such ordinance shall go into effect immediately.
2. PUBLIC HEARING FOR A SUBSTANTIAL AMENDMENT TO THE 2020 -2024 CONSOLIDATED PLAN AND 2022 -23 ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM – F2M20-58, N2M22-117, M2M22-152
This is the time and place set by Notice No. N2M22-117 for the City Council to conduct a public hearing to consider a substantial amendment to the 2020-2024 Consolidated Plan and 2022-2023 Annual Action Plan for the Community Development Block Grant Program.
From time to time, it is necessary for the City to process Substantial Amendments to the Consolidated Plan and the Annual Action Plan to allow for new CDBG or HOME funded activities; modification of existing activities; or other program administrative actions. Staff is currently seeking authorization to es tablish a new infrastructure activity in the current 2022-23 Action Plan Year in an amount up to $750,000 from prior unspent CDBG funds.
The project is an eligible CDBG activity under Section 570.201(c) of the federal regulations (Public Facility and Impro vements Activity), and it meets the National Objective of benefiting Low - and Moderate -Income Areas 570.208(a)(1)(i) and Limited Clientele Activities 570.208(a)(2)(ii)(A). The proposed project includes sidewalk/street improvements at Montezuma, Florentina, El Paseo, San Clemente, Carlos, Los Higos, Adams, and Vega. Specifically, CDBG funds will be used for the following improvements:
pavement resurfacing of 7 street segments; repair approximately 39,320 square feet of broken and off -grade sidewalk improveme nts; repair approximately 930 linear feet of broken and off-grade curb and gutter; repair approximately 7,479 square feet of broken and off-grade driveway approaches; and, upgrades or installation of 12 ADA ramps. The addition of this project to the 2022-23 Annual Action Plan requires not only the Substantial Amendment to the Annual Action Plan, but also a small change to the 2020 -2024 Consolidated Plan. The Consolidated Plan identifies Community Facilities/Infrastructure
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Improvements as a “low” priority; h owever, with the addition of $750,000 toward the proposed project, the priority shifts to a “medium” category.
Recommended Action: City Council:
1. Open the public hearing and receive public comment;
2. Close the public hearing and at the City Council’s discretion, approve a Substantial Amendment to the 2020-2024 Consolidated Plan and 2022-23 Annual Action Plan to establish a new public infrastructure project up to $750,000 from unspent prior year CDBG funds; and,
3. Direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-152)
CONSENT AGENDA (Item Nos. 3 – 27)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
3. NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION: CANVASS RETURNS AND DECLARE RESULTS – F2M22-38, R2M22-61
On November 8, 2022, a General Municipal Election was held in the City of Alhambra at which the offices of Councilpersons of the First, Second and Fifth Districts (full term of four years) were voted upon by the electorate. The November 8, 2022 election was consolidated with the Statewide General Election held that same date and the County of Los Angeles was requested to perform certain election services on the City’s behalf, including, but not limited to, canvas sing the election returns. The County has completed its canvass, the results of which are as follows:
Precinct Vote by Mail Total
Vote Vote Vote
Councilperson of the First District,
Full Term
KATHERINE LEE 303 1,281 1,584
ARI GUTIÉRREZ ARÁMBULA 187 862 1,049
STEPHEN SHAM 199 804 1,003
Precinct Vote by Mail Total
Vote Vote Vote
Councilperson of the Second District,
Full Term
ROSS J. MAZA 386 1,981 2,367
Precinct Vote by Mail Total
Vote Vote Vote
Councilperson of the Fifth District,
Full Term
ADELE ANDRADE-STADLER 486 2,269 2,755 JEFFREY GOMEZ 281 822 1,103
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The canvass is now ready for acceptance by the City Council.
Recommended Action: City Council adopt Resolution No. R2M22 -61 entitled: A Resolution of the Alhambra City Council accepting the Official Certificate of the Canvass of the Election Returns and Statement of Votes Cast by Precinct for the Offices of Councilperson of the First District, Councilperson of the Second District and Councilperson of the Fifth District, by the electorate at the November 8, 2022 General Municipal Election and declaring the results thereof , which resolution accepts the official Certificate of the Canvass of the election returns and Statement of Votes Cast by precinct for the office of Councilpersons of the First, Second and Fifth Districts by the electorate at the November 8, 2022 General Municipal Election and declar es Katherine Lee elected to th e office of Councilperson of the First District (full term) ; Ross J. Maza elected to the office of Councilperson of the Second District (full term); and, Adele Andrade-Stadler elected to the office of Councilperson of the Fifth District (full term).
4. NIB: 2022 CDBG STREET IMPROVEMENTS PROJECT – F2M22-68, N2M22-140
The proposed project includes repair of broken and off-grade sidewalk, curb and gutters, and off-grade driveway approaches. ADA access will be placed at Montezuma Avenue, Florentina Avenue, El Paseo, and San Clemente Avenue. Pavement reconstruction will occur on sections of Los Higos Street, Adams Avenue, and Vega Avenue. CDBG funds will be used for the following improvements: pavement resurfacing of 7 street segments; repair approximately 39,320 square feet of broken and off-grade sidewalk improvements; repair approximately 930 linear feet of broken and off -grade curb and gutter; repair approximately 7,479 square feet of broken and off -grade driveway approaches; and, upgrades and/or complete installation of 12 ADA ramps. Staff has reviewed and approved the prepared plans and specifications for this project.
Recommended Action: City Council authorize the circulation of a Notice Inviting Bids for the CDBG Street Improvements Project with bids due no later than 10:30 a.m. on January 12, 2023; and, direct staff to undertake the steps necessary to finalize Council’s action.
5. NIB: ALHAMBRA PARK RESTROOM PROJECT – F2M22-66, N2M22-142
The public restrooms at Alhambra Park are old and deteriorated. They have been repaired and painted many times; however, they are in need of a complete rehabilitation. The restrooms are located near the tennis courts, workout equipment areas and near the band shell. Plans and specifications have been prep ared to rehabilitate the Alhambra Park restrooms which include: sandblasting the exterior, repairing and painting the interior and exterior, removal of all current fixtures and skylights, replacement of the roof, flooring, lighting, plumbing fixtures, partitions and the installation of new locking steel gates.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Alhambra Park Restroom Project with bids due no later than 10:30 a.m. on January 26, 2023; and, direct staff to undertake the steps necessary to finalize Council’s action.
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6. NIB: PURCHASE OF FURNITURE FOR THE ALHAMBRA DRIVING RANGE PROJECT – F2M22-49, C2M22-58, N2M22-141, M2M22-153
On August 22, 2022, the City Council approved the award of contract for the Alhambra Driving Range Improvement Project. As part of the Project, new furniture is needed to improve the Alhambra Driving Range. The Council approved a contract with Patio Heaven in the amount of $92,565.50. Upon further review, it was determined the amount of the contract requires a formal bidding process; consequently, the previous contract must be rescinded to properly satisfy the City’s procurement procedures. The specifications for the furniture purchase have been prepared. Staff has approved these specifications, which are available for review in addition to the bid notice and bid instructions.
Recommended Action: City Council rescind Contract No. C2M22-58 awarded to Patio Heaven in the amount of $92,565.50 ; authorize the circulation of a Notice Inviting Bids for the purchase of Alhambra Driving Range Furniture, with bids due no later than 10:30 a.m. on January 5, 2023; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-153)
7. REJECTION OF BIDS FOR THE MAIN STREET, FOURTH STREET, AND MISSION ROAD SEWER MAIN REPLACEMENT PROJECT – F2M22-53, N2M22-88, M2M22-154
On September 22, 2022, the City received and opened five bids for the Main Street, Fourth Street, and Mission Road Sewer Main Replacement Project. The bids received ranged from $4,945,040 (CEM Construction Corp.) to $8,446,200 (Mike Bubalo Construction Company, Inc.). As the bid a mounts are significantly above the $3,600,000 of budgeted available funding for the project, it is recommended that the City Council reject all bids, so that staff may review the scope of work, and re-advertise the project at a later date.
Recommended Action: City Council reject the bids received in response to Notice Inviting Bids No. N2M22-88 for the Main Street, Fourth Street, and Mission Road Sewer Main Replaceme nt Project ; and, direct staff to take the steps necessary to finalize Council’s action. (M2M22-154)
8. AWARD CONTRACT: FY 2021 -2022 SB1 STREET REHABILITATION PROJECT – F2M21-37, N2M22-113, C2M22-64, M2M22-155
The City Council approved the circulation of a Notice Inviting Bids for this Project on October 10, 2022. On November 18, 2022, the City Clerk received 7 bids that ranged from $2,092,883.00 to $3,214,419.00. Staff reviewed the bids and found the bid received from Kalban, Inc. in the a mount of $2,092,883.00 is the lowest responsible bid. Kalban, Inc. has the necessary licenses to complete the work and has conducted similar projects for the City of Alhambra.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, in to Kalban, Inc. the amount of $2,092,883.00 for the FY 2021-2022 SB1 Street Rehabilitation Project; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-155)
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9. AWARD CONTRACT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE FY 2022-2023 SB1 STREET REHABILITATION PROJECT – F2M22-39, RFP2M22-17, C2M22-65, M2M22-156
Staff circulated a Request for Proposals for Engineering Design Services for the completion of Plans-Specifications and Cost Estimates for the FY 2022-2023 SB1 Street Rehabilitation Project and received proposals from two (2) companies. Staff reviewed and evaluated the responding proposals and found the proposal submitted by West & Associates Engineering Inc. conforms to the RFP and received the highest rating. This contract is for the preparation of plans, specifications, and cost estimates for the Project.
Once the plans are complete, a request for Notice Inviting Bids for the construction phase of the Project will be presented to City Council for consideration.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to West & Associates, Inc. in the amount of $262,500.00 for the Professional Engineering Design Services for Plans, Specifications and Cost Estimate for the FY 2022-2023 SB1 Street Rehabilitation Project; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-156)
10. AWARD CONTRACT: TOPTRACER SERVICES PROGRAM – F2M22-49, C2M22-29, M2M22-157
TOPTRACER Range, owned by Topgolf, features video monitors mounted in the traditional driving range bay. They are connected to cameras that track golf ball flight and replicate it on the screen, along with an array of statistics. The addition of TOPTRACER equipment will enhance and increase participation and revenue at the Alhambra Driving Range. TOPTRACER is a sole-source service provider as it is a proprietary program.
Recommended Action: City Council approve a contract subject to final language approval by the City Manager and the City Attorney, by and between the City of Alhambra and TOPTRACER for the installation and use of proprietary golf -ball tracking software, video monitors, and cameras in an amount not to exceed $220,464.72 commencing on July 1, 2023 through June 30, 2027; and direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-157)
11. AWARD CONTRACT: PURCHASE OF A NEW 2023 RAM 3 500 CREW CAB TRUCK TO BE EQUIPPED FOR EMERGENCY RESPONSE – F2M22-6A, C2M22-62, M2M22- 158
Staff is seeking to replace the 1998 Suburban vehicle currently being used by the Fire Department and purchase a new 2023 Ram 3500 Crew Cab Truck to be equipped for emergency response through a cooperative purchase agreement. A cooperative purchase is allowable per Alhambra Municipal Cod e section 3.36.080(B)(3). Sourcewell awarded contract #091521-NAF to National Auto Fleet Group on November 4, 2021, a contract that does not expire until November 8, 2025. Sourcewell bid specifications included an option for purchasing automobiles, SUV’s, vans, and light trucks with related equipment and accessories; therefore, staff is recommending purchasing the vehicle utilizing this option.
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Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to 72 Hour LLC, dba National Auto Fleet Group in an amount not to exceed $293,841.96 for the purchase of a new 2023 Ram 3500 Crew Cab Truck, which includes in the price all communication emergency alerting equipment which allows the vehicle t o act as a mobile command center at emergency scenes; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-158)
12. AWARD CONTRACT: REPLACEMENT OF THE CONDENSER COILS ON THE CIVIC CENTER LIBRARY AIR CONDITIONING UNIT – F2M22-60, RFP2M22-20, C2M22-63, M2M22-159
The Alhambra Civic Center Library opened in 2008. A York A/C unit provides HVAC services to the building. During a recent preventative maintenance visit, it was noted that the three circuit co ndenser coils on the unit that serves the first floor were deteriorated and in need of replacement. On October 26, 2022, a Request for Proposals was distributed and on November 10, 2022, two proposals were received. After review of the proposals, Allison M echanical, Inc. was selected based on their scope of work and experience.
Recommended Action: City Council award a contrac t, subject to final language approval by the City Manager and City Attorney, to Allison Mechanical, Inc . for the replacement of the condenser coils on the Library’s air conditioning unit in the amount of $78,000.00, and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-159)
13. AWARD CONTRACT: CIVIC CENTER LIBRARY ROOF RESTORATION – F2M22-55, N2M22-101, C2M22-66, M2M22-160
On September 12, 2022, City Council authorized the distribution of a Notice Inviting Bids for the Civic Center Library Roof Restoration Project. On Thursday, November 3, 2022, the City Clerk received seven bids that ranged from $623,871 to $775,000. The lowest bid was submitted by Best Contracting Services in the amount of $623,871.00. Staff reviewed the bid and found it to be in full compliance and conformance with the project specifications. Best Contracting Services has the necessary licenses to complete the work and has conducted similar projects for the City of Santa Monica and Manhattan Beach Unified School District.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to Best Contracting Services for the Alhambra Civic Center Library Roof Restoration Project in the amount of $623,871; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-160)
14. AWARD CONTRACT: CENTRALIZED ACCESS CONTROL SYSTEM – F2M22-57, RFP2M22-19, C2M22-61, M2M22-161
On September 12, 2022, the City Council approved the distribution of a Request for Proposals (RFP) to provide a centralized access control system. Currently, the City utilizes
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multiple building access control systems at multiple locations that do not integrate with each other. On November 1, 2022, the City received five proposals in response to the RFP. Four Finance Department staff evaluated and ranked the responding consultants in accordance with the criteria stated in the RFP. The proposal received from D&S Security was ranked highest based on the evaluation criteria stated in the RFP.
Recommended Action: City Council award a contract, subject to final langu age approval by the City Manager and City Attorney, to D&S Security, Inc. in an amount no to exceed $145,944.86 for professional services to provide a centralized access control system; and, direct staff to undertake the steps necessary to finalize Council ’s action. (M2M22-161)
15. CONTRACT AMENDMENT NO. 1 TO K2M22 -335 WITH YUNEX, LLC – F2M22-16, K2M22-335, M2M22-162
On July 12, 2022, staff issued Contract No. K2M22-335 to YUNEX for the construction of the Conduit Installation for the Fremont Ave Series to Multiple Circuit Conversion in the amount of $37,945.00. During construction, which requires Southern California Edison (SCE) inspection, sign -off and construction assistance, it was determined additional preparation of the work site is necessary to complete the SCE portion of the project. This additional work was an unforeseen change from the original scope of work contracted between the City and YUNEX. The additional work (including labor, material and equipment) to complete the project requires an increase to the contract in the amount of $14,795.00. All other provisions of contract K2M22-335 will remain unchanged.
Recommended Action: City Council approve an amendment , subject to final language approval by the City Manager and City Attorney , to Contract No. K2M22-335 with Yunex, LLC (YUNEX) for the construction of the Conduit Installation for the Fremont Ave Series to Multiple Circuit Conversion, for the installation of LED street lighting, to increase the total amount of the contract to $52,740.00; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-162)
16. NOTICE OF COMPLETION: FY 2020-2021 SB1 STREET REHABILITATION PROJECT – F2M20-35, C2M21-49, M2M22-163
On September 13, 2021, the City Council awarded a contract for the FY 2020-2021 SB1 Street Rehabilitation Project to All American Asphalt in the amount of $2,223,190.00. One change order was issued that reduced the total cost of the contract by $13,601.18. The negative change order addressed bid item quantity adjustments to the actual amount of asphalt placed. The adjusted total cost of the project is $2,209,588.82. This project has been inspected by staff and all work has been completed in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of All American Asphalt for the FY 2020 -2021 SB1 Street Rehabilitation Project as complete in the amount of $2,209,588.82; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5% retention 35 days
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from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-163)
17. NOTICE OF COMPLETION: GRAND AVE., ETHEL AVE., AND CAMPBELL AVE.
STREET IMPROVEMENTS PROJECT – F2M21-55, C2M21-57, M2M22-164
On October 11, 2021, the City Council awarded a contract for the Grand Ave., Ethel Ave. and Campbell Ave. Street Improvements Project to All American Asphalt in the amount of $333,333.33. There were four Change Orders issued for the project which resulted in a reduction of the t otal cost by $6,211.45. The change orders included removing and disposing of railroad tracks, additional crosswalk striping and a reduction of cost due to the actual amount of asphalt placed. This project has been inspected by staff and all work has been c ompleted in accordance with the City’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of All American Asphalt for the Grand Ave., Ethel Ave. and Campbell Ave. Street Improvements Project as complete in the amount of $327,121.88; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-164)
18. CONTRACT EXTENSION: LAND MANAGEMENT AND PERMITTING SOFTWARE SYSTEM – F2M18-21, C2M18-60, M2M22-165
On November 13, 2018, City Council awarded a contract to Tyler Technologies, Inc. for development of a new land management and permitting software system. Tyler Technologies developed a custom system for Alhambra that officially launched in 2020.
The online system provides 24/7 access to property information and provides the public an ability to apply for, pay, and receive permits online. The term of this contract with Tyler Technologies, Inc. was for a total of three years (one -year initial term and two additional one-year extensions). In order for the public to maintain online accessibility for permitting services, staff is requesting that the City Council approve an extension to the contract for an additional five-year period through November 13, 2026 after which time, any additional renewal terms will require City Council approval. The contract will be renewed automatically on an annual basis during the five-year period but can be terminated at any time during this period by providing sixty (60) days advance notice.
Recommended Action: City Council approve a contract extension, subject to final language approval b y the City Manager and City Attorney, to the agreement with Tyler Technologies, Inc. (C2M18-60) for an additional five years; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22-165)
19. APPROVAL OF A CONTRACT ADDENDA WITH TYLER TECHNOLOGIES, INC. FOR
STAFF TRAINING AND ACCOUNT MANAGEMENT SERVICES RELATED TO THE
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CITY’S LAND MANAGEMENT AND PERMITTING SOFTWARE SYSTEM FOR A ONE- YEAR TERM – F2M18-21, C2M18-60, M2M22-166
Since the launch of the City’s land management and permitting software in 2020, staff identified two key areas that need improvement related to the usability and management of the online system. Staff was provided training before the launch but with the in flux of new employees since 2020, new employees were not able to benefit from initial training sessions. Staff contacted Tyler Technologies about providing additional training and based on the City’s need for support services, a maximum of 80 hours of onsi te training is recommended for new and existing employees who utilize the system. Additionally, staff from various departments have identified items on the back end of the system that need to be adjusted and areas that can benefit from additional streamlining. As a result, staff is also requesting for Tyler Technologies to provide a “client services account manager” through their Energov Assist Complete program. The dedicated account manager will provide a total of 600 hours of consulting services during a one-year duration to be used toward configuration changes and strategic planning for system updates.
Recommended Action: City Council approve contract addenda , subject to final language approval by the City Manager and City Attorney, with Tyler Technologies, Inc. for staff training and account management services related to City’s land management and permitting software system for a one-year term in an amount not to exceed $103,400; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M22- 166)
20. RESOLUTION APPROVING THE APPLICATION FOR GRANT FUNDS FOR CALIFORNIA NATURAL RESOURCES AGENCY’S URBAN GREENING PROGRAM – F2M22-18, R2M22-59, M2M22-167
California Natural Resources Agency administers the Urban Greening Grant Program which funds projects that reduce GHG emissions and provide multiple benefits. Staff has identified a multi -benefit project which provides urban greening improvements, public education and stormwater capture and treatment along Main Street between F remont Avenue and Hampden Terrace. The Green Street Demonstration project is identified in the Stormwater Master Plan and has a completed feasibility study and conceptual design.
The project proposal includes directed community outreach, once funding is secured. The grant guidelines require an official resolution by the City Council which provides authority to proceed with the application of projects and receipt of grant funds pursuant to the California Natural Resources Agency’s policies and procedures. If the project is selected for funding, staff will return to the City Council for approval to solicit bids or proposals, approval of an outreach plan, and appropriate grant funds for the proposed project.
Recommended Action: City Council approve an application for grant funds for the California Natural Resources Agency’s Urban Greening Program; adopt Resolution No.
R2M22-59 entitled: A Resolution of the City Council of the City of Alhambra approving the application for grant f unds for California Natural Resources Agency’s Urban Greening Program enabling the submittal of such application in the amount of $3,005,040; and , direct and authorize staff to undertake the steps necessary to finalize the Council’s action. (M2M22-167)
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21. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY’S BOARDS
AND COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M22-60
During COVID, the City has conducted meetings offering teleconferencing accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such meetings lapsed on September 30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person. The Council made the necessary findings for the conduct of teleconfe renced accessible meetings via Resolution No. R2M21 -42 adopted on October 25, 2021. The proposed Resolution again makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state- proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk. When Governor Newsom ends the State’s emergency declaration on February 28, 2023, the City Councilmembers and Commissioners will no longer be able to attend meetings remotely except under limited circumstances as set forth in AB 2449 and other provisions of Government Code section 54953, absent another emergency declaration.
Recommended Action: City Council adopt Resolution No. R2M22-60: A Resolution of the City Council of the City of Alhambra reauthorizing the City Council, and the City’s Boards and Commissions to implement teleconference accessibility for conducting public meetings pursuant to AB 361
22. RESOLUTION APPROVING CHANGES TO THE CITY OF ALHAMBRA
COMPENSATION PLAN AND SALARY SCHEDULE FOR CERTAIN PART -TIME JOB CLASSIFICATIONS – F2M22-2, R2M22-58
California Public Employees’ Retirement Law requires the City Council to approve and adopt salary schedules and pay rates for job classifications at a public meeting. On July 27, 2022, the Director of the Department of Finance for the State of California certified that based on the annual inflation rate from 7/1/2021 to 6/30/2022, under Labor Code Section 1182.12(c)(3)(A), the state hourly minimum wage must be increased, effective January 1, 2023, to $15.50 an hour (regardless of the number of workers employed by an employer).
Effective January 1, 2023, the State of California Department of Industrial Relations Minimum Wage Order (MW -2022) mandates that minimum wage shall increase from $15.00 per hour to $15.50 per hour. The proposed Resolution provides for salary increases for certain part -time hourly classifications to ensure compliance with the upcoming State of California mandated minimum wage increase.
Recommended Action: City Council adopt Resolution No. R2M22 -58 entitled: A Resolution of the Alhambra City Council approving changes to the City of Alhambra Compensation Plan and Salary Schedule for certain part-time job classifications
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23. TREASURER’S REPORT – F2M22-1
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of October 2022, listing all of the City's investments as of October 31, 2022.
24. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the February 22, 2021 regular meeting of the City Council; the March 8, 2021 special meeting of the City Council; the March 8, 2021 regular meeting of the City Council; and, the March 22, 2021 regular meeting of the City Council.
25. PERSONNEL ACTIONS – F2M22-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated December 12, 2022 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
26. DEMANDS - F2M22-1
Recommended Action: City Council approve as submitted Final Check List (233920 thru 233929) in the amount of $ 39,778.76 for the period ending October 5, 2022; Final Check List ( 233930 thru 234056) in the amount of $ 1,653,823.28 for the period ending October 6, 2022 and Schedule of Wire Transfers in the amount of $ 607,625.33 for the week ending October 7, 2022; Final Check List ( 234057 thru 234187) in the amount of $1,024,151.47 for the period ending October 13, 2022 and Schedule of Wire Transfers in the amount of $2 ,645,425.36 for the week ending October 14, 2022 ; Final Check List (234188 thru 234188) in the amount of $7,756.35 for the period ending October 19, 2022; and, Final Check List ( 234189 thru 234359) in the amount of $ 550,163.26 for the period ending October 20, 2022 and Schedule of Wire Transfers in the amount of $ 814,935.85 for the week ending October 21, 2022.
27. RESOLUTION: APPOINTMENTS REQUIRED IN CONNECTION WITH THE REORGANIZATION OF THE CITY COUNCIL – F2M22-67, R2M22-62
The following action is required to be taken in connection with the reorganization of the City Council ; i.e., designating the City’s Board members to the Los Angeles County Sanitation District Nos. 2 and 16. By the District’s bylaws, Adele Andrade-Stadler, by virtue of becoming Mayor, is the City’s Member; and, Ross J. Maza is an alternate member to act in place of the presiding officer of the Alhambra City Council.
Recommended Action: City Council adopt Resolution No. R2M22 -62 entitled: A Resolution of the Alhambra City Council pertaining to the designation of the Member and Alternate Member of the Boards of Directors of County Sanitation District Nos. 2 and 16 of Los Angeles County
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PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M22-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
CEREMONIAL
A. REORGANIZATION: ALHAMBRA CITY COUNCIL – F2M22-67
In accordance with Alhambra City Charter Sec. 29, it is time for the rotation of the Mayor, Vice Mayor, and Councilpersons of various departments. Each Councilperson will serve in the following offices for the period ending August 28, 2023:
Adele Andrade-Stadler Mayor & Councilperson of Public Affairs Ross J. Maza Vice Mayor & Councilperson of Dept. of Finance Sasha Renée Pérez Councilperson of Dept. of Public Works Katherine Lee Councilperson of Dept. of Public Safety Jeff Maloney Councilperson of Dept. of Supplies
(No action required by the City Council)
B. OATH OF OFFICE & REORGANIZATION OF THE ALHAMBRA CITY COUNCIL CEREMONY – F2M22-67, F2M22-38
In accordance with Alhambra City Charter Sec. 29, it is time for the rotation of the Mayor and Vice Mayor. Accordingly, Vice Mayor Adele Andrade - Stadler and Councilmember Ross J. Maza shall become Mayor and Vice Mayor, respectively. Additionally, newly re -elected Councilmembers Lee, Maza and Andrade-Stadler will take the Oath of Office for their new terms on the City Council.
PRESENTATION OF THE COLORS
Alhambra Police Department
Honor Guard
WELCOME & REMARKS, RECOGNITIONS and ACKNOWLEDGEMENTS
by outgoing
MAYOR JEFFREY K. MALONEY
PRESENTATION OF CERTIFICATES
to
Outgoing Mayor Maloney & Outgoing Vice Mayor Andrade-Stadler
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ADMINISTRATION of OATHS OF OFFICE by the CITY CLERK
KATHERINE LEE
Councilperson of the First District
ROSS J. MAZA
Councilperson of the Second District and Incoming Vice Mayor
ADMINISTRATION of OATH OF OFFICE by
VIBIANA ANDRADE, ESQ.
ADELE ANDRADE-STADLER
Councilperson of the Fifth District and Incoming Mayor
REMARKS, INTRODUCTION of GUESTS, RECOGNITIONS and ACKNOWLEDGEMENTS by
Mayor Andrade-Stadler, Vice Mayor Maza & Councilmember Lee
PRESENTATION OF CERTIFICATES
to
Mayor Andrade-Stadler, Vice Mayor Maza & Councilmember Lee
RECEPTION TO IMMEDIATELY FOLLOW IN THE CITY HALL LOBBY
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, January 9, 2023 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regu lar meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, a t the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK