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Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers , 1 1 1 South First Street
January 9 , 202 3
6:0 0 p.m.
ROLL CALL: At 6: 06 p.m., on Monday, January 9 , 202 3 , the Alhambra City Council met in Council Chambers of the Alhambra City Hall.
PRESENT: LEE, P É REZ, ANDRADE-STADLER, MALONEY
ABSENT: MAZA
Officials Present : City Manager Binnquist, City Attorney Montes, Assistant City Manager Garcia, Deputy City Manager Stover, City Clerk Myles, Director of Finance Lieu, Director of Public Works/ Utilities Ray, Director of Parks and Recreation Macias, Director of Library LohGuan, Director of Community Development Ho, Fire Chief Ragusa, Assistant Police Chief Elizalde , Director of Human Resources Ko
FLAG SALUTE : Led by Mayor Andrade-Stadler
CEREMONIAL
1. COMMENDATIONS: K9 OFFICER SERGIO LLAMAS AND PARTNER OTIS – F2M23-3 Mayor Andrade-Stadler and the Alhambra City Council, on behalf of the citizens of Alhambra, commended and thanked Alhambra Police K9 Officer Sergio Llamas and his partner, Otis, for their outstanding and dedicated service that led to an arrest on November 17, 2022. During a traffic stop for a vehicle code violation, K9 Otis alerted officers to a false fire extinguisher in the vehicle which held approximately 50,000 fentanyl pills. The City of Alhambra is proud of the Alhambra Police Department K9 Unit for their diligent training and service to our community. Mayor Andrade-Stadler presented commendations to K9 Officer Llamas and K9 Otis.
PRESENTATIONS
2. APPOINTMENT OF THE CITY ’S REPRESENTATIVE TO THE BOARD OF TRUSTEES OF THE SAN GABRIEL VALLEY MOSQUITO & VECTOR CONTROL DISTRICT – F2M4-46, R2M23-2
City Clerk MYLES delivered a staff report. Under the California Health and Safety Code, the San Gabriel Valley Mosquito and Vector Control District is a public health agency that is primarily charged with fighting mosquito-borne diseases. The District is governed by a 27- member Board of Trustees, consisting of an appointed representative from each city plus the County of Los Angeles. On November 9, 2020, the City Council appointed Mr. Stephen Sham, to the District ’s Board of Trustees for a two-year term to and including December 31, 2022. By letter dated October 17, 2022, the San Gabriel Valley Mosquito & Vector Control District has requested that the City Council appoint a representative to the Board of Trustees prior to January 13, 2023. Staff contacted Mr. Sham and he wishes to step down from the Board of Trustees at this time. California Health & Safety Code Section 2022(b) provides that each 2 1 -9 -2 3
person appointed by a City Council to be a member of the Board of Trustees shall be a voter and resident of the appointing city that is within the district. Additionally, Health & Safety Code Section 2024(a) provides that the term of office for a member of the Board of Trustees shall be for a term of 2 or 4 years, at the discretion of the City Council, beginning January 1 and ending December 31. Staff requests that the City Council select a Councilmember or another voter and resident of the City to represent the City of Alhambra on the Board of Trustees and then adopt a resolution officially appointing the selected representative to either a 2-year or 4-year term.
Public Comment:
1) Henry Aviles, via email, submitted a letter supporting his appointment to the San Gabriel Valley Mosquito & Vector Control District.
Discussion: City Manager BINNQUIST noted that Vice Mayor MAZA confirmed to her that he is interested in being appointed as the City ’s representative.
Councilmember PÉREZ inquired if this position is typically filled by a resident or a Councilmember and recommended that the item be tabled to a future meeting so that Vice Mayor MAZA can be in attendance. City Clerk MYLES responded to questions.
Action Taken : City Council tabled the item to a future City Council meeting.
3. CONSIDERATION OF “ SAFE AND SANE ” FIREWORKS RESTRICTIONS – F2M22-16 City Manager BINNQUIST delivered a staff report. At the May 23, 2022 City Council meeting, Councilmember Lee requested an agendized item to discuss consideration of restrictions for “safe and sane ” fireworks. Alhambra Municipal Code (AMC) Chapter 19.01.010 stipulates the dates/times whereby fireworks can be sold. There are no restrictions in the AMC pertaining to when fireworks may be used. As requested, staff brought this item before the Council on September 12, 2022. After Council ’s discussion, no action was taken since the item had recently been discussed at the April 11, 2022 meeting, in addition to the fact there was no representation from the groups affected by potential changes to “safe and sane ” fireworks.
Said groups have been advised of this evening ’s meeting. Staff is seeking direction from Council, if any.
Public Comment:
1) Steve BENNETT, 555 N. Gilbert St., representing TNT Fireworks, offered his expertise and knowledge if the Council has any questions.
2) Norman GOMEZ, .142 Concord Ave., representing Alhambra Moors Football Booster Club, expressed support to allow safe and sane fireworks. 3) Mark TRULSON, representing Alhambra High School, expressed support to allow safe and sane fireworks.
4) Meghan WEBSTER, 1200 S. Date Ave., representing Alhambra High School Mighty Moors Marching Band, expressed support to allow sa fe and sane fireworks. 5) Nicole BALSZ, 135 Hampden Terrace, representing Alhambra High School Mighty Moors Marching Band, expressed support to allow safe and sane fireworks. 6) Elsa BALSZ, 135 Hampden Terrace , expressed support to allow safe and sane fireworks. 3 1 -9 -2 3
7) Dr. Marcia WILSON, 213 Stockbridge Ave., expressed support to allow safe and sane fireworks.
8) Ken TANG, 16 Champion Place, expressed support to allow safe and sane fireworks. 9) Steven SAMANIEGO, 2514 El Paseo, expressed support to allow safe and sane fireworks. 10) Kim KHE, representing Alhambra High School, expressed support to allow safe and sane fireworks.
11) Nora Hernandez, 1128 N . Monterey St. , representing Alhambra Unified School District Groups, expressed support to allow safe and sane fireworks. 12) Priscilla MIRANDA, 2824 W. Grand Ave., representing Alhambra Football Boosters, expressed support to allow safe and sane fireworks.
Discussion: Councilmember PÉREZ stated that banning safe and sane fireworks is something that cannot be changed without coming up with alternate solutions and noted the challenge in the community is with illegal fireworks.
Councilmember LEE acknowledged that the fundraising efforts by the schools are important, discussed a recent fire in the community, noted a spark from a safe and sane firework can cause a fire within a few seconds, and recommended restricting safe and sane fireworks to only 4 th of July for a specific number of hours.
Councilmember MALONEY stated that the safe and sane fireworks provide an important source of revenue to non-profit organizations in the City and suggested drafting an ordinance to address the fire and safety issues in the City.
The Council discussed other cities and unincorporated areas in Los Angeles County and why they ban safe and sane fireworks.
Mayor ANDRADE-STADLER stated that she was not in favor of banning safe and sane fireworks , noted the real issue is with illegal fireworks , and stated that the City Council has already had lengthy discussions about this topic in the last few months.
Councilmember LEE stated that she is in favor of continuing the sub-committee ’s work on this topic and bringing a recommendation on a solution to a future meeting.
Councilmember PÉREZ agreed that additional research needs to be conducted on this topic and also agreed that the Council has had lengthy discussions about this topic already.
Action Taken : The City Council took no action.
CONSENT AGENDA (Item Nos. 4 -19 )
All other items listed under the Consent Agenda, with the exception of Item No. 4 , 9, and 11 were considered by the City Council to be routine and were enacted by one motion.
4. APPROVE A LAND ACKNOWLEDGMENT – F2M18-35, M2M23-1
On October 10, 2022, the City Council directed staff to amend the Strategic Plan to consider a verbal Land Acknowledgment statement to be said prior to City Council meetings to honor the history of Alhambra. Staff worked with an Alhambra teacher who has completed extensive 4 1 -9 -2 3
research for a local land acknowledgment for Alhambra Unified School District. Based on this research and recommendation for Alhambra, staff proposes the following Land Acknowledgment statement: For Alhambra – We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples.
We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
Public Comment:
1) Katie CHANG, via Zoom, expressed support for providing land acknowledgements at Council meetings but expressed concern with the draft acknowledgement in the agenda packet.
Discussion : Councilmember LEE inquired who will read the land acknowledgement statement prior to the meeting and stated that the City needs to be cautious with the language of the acknowledgment statement .
Councilmember PÉREZ stated that prioritizing the respect of the native culture was important .
Councilmember MALONEY stated that he was in favor of the land acknowledgement that was drafted and stated that if a future Mayor is not comfortable reading the acknowledgement , another Councilmember can read it in their place.
Mayor ANDRADE-STADLER credited Jennifer Wang for drafting the land acknowledgement included in the agenda packet and stated it was important to acknowledge other cultures but that the native community should be the priority.
The Council continued to discuss the logistics of providing a land acknowledgement at Council meetings and the acknowledgement of different cultures.
Action Taken: City Council approve d the verbal Land Acknowledgement statement prior to City Council meetings. ( M2M23-1 )
Vote: Moved: MALONEY Seconded: PÉREZ
Ayes: PÉREZ, LEE, MALONEY, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
5. NOTICE INVITING BIDS: WATER MAIN REPLACEMENT PROJECT ON WESTMINSTER AVENUE, ORANGE GROVE AVENUE AND CONCORD AVENUE – F2M23-20, N2M23-4 The four-inch cast iron water mains on Westminster and Orange Grove Avenues between Poplar Boulevard and Concord Avenue and the six-inch cast iron water main on Concord Avenue between Orange Grove Avenue and Westboro Avenue have reached the end of their useful lives and are in need of replacement due to a history water main breaks. Replacement of these water main lines would greatly improve flow and firefighting capabilities in an emergency. This project would replace the existing four-inch and six-inch cast iron water mains with new 8-inch ductile iron water mains. Plans and specifications have been prepared. Staff reviewed the plans and found them to be consistent with the City ’s standards.
Discussion : None
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Action Taken: City Council approve d the distribution of a Notice Inviting Bids to qualified contractors for the Water Main Replacement Project on Westminster Avenue, Orange Grove Avenue, and Concord Avenue with bids due no later than 10:30 a.m. on February 9, 2023, and opened at 11:00 a.m. that same day.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
6. AUTHORIZE RFP: ENTERPRISE RESOURCE PLANNING (ERP) FINANCIAL SOFTWARE AND IMPLEMENTATION SERVICES – F2M23-21, RFP2M23-1
At the September 27, 2021 and January 24, 2022 City Council meetings, staff presented to the Council on the proposed plan for the American Rescue Plan Act (ARPA) of 2021 relief funds. The Council approved a listing of projects using the federal ARPA funds. The proposed plan contains funding for a modernized ERP financial system, which is an integrated suite of software applications that will provide for data input for accounting, human resources, inventory, capital assets, budgeting, payroll, purchasing, and cashiering. The goal of the RFP is to implement a financial software based upon today ’s industry-standard open architecture and one that will provide a high level of functionality with ease of use.
Discussion : None
Action Taken: City Council authorize d the distribution of a Request for Proposals (RFP) to prospective firms to provide Enterprise Resource Planning (ERP) financial software and implementation services with proposals due by 5:00 p.m. on February 15, 2023; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
7. AUTHORIZE RFP: ACCESS CONTROL SYSTEM FOR THE POLICE DEPARTMENT FACILITY – F2M23-22, RFP2M23-2
The Police Department facility was built in 1994. The current access control system was installed shortly after in 1995. Since installation, there has only been minor maintenance performed to replace the hardware. The Police Department facility is in need of services for the installation and/or upgrade of the existing access control system. Services include additional controlled access points, replacement of existing controlled access points, and maintenance and administration of upgrades. An updated access control system is crucial for maintaining station security, which can reduce the risk of unauthorized subjects from entering the facility.
Discussion : None
Action Taken: City Council authorize d the distribution of a Request for Proposals (RPF) for the purchase and installation of an access control system for the Police Department facility; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. 6 1 -9 -2 3
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
8. ACCEPTANCE OF A GRANT FROM THE LOS ANGELES COUNTY REGIONAL PARK
AND OPEN SPACE DISTRICT UNDER MEASURE A ANNUAL ALLOCATION GRANT PROGRAM – F2M21-18, M2M23-2
On November 8, 2021, the City Council adopted a resolution (R2M21-46) that enabled staff to apply for annual allocation grant funding from the Los Angeles County Regional Park and Open Space District (RPOSD) under Measure A. Staff submitted an application for $600,000 to renovate and upgrade the restroom building at Alhambra Park. On November 17, 2022, staff received notification that the City was awarded a grant for the full amount of the project cost. As a condition of the grant funding, a deed restriction is required by RPOSD to ensure that the property will remain as a public resource and be used for the purpose consistent with Measure A. Staff will prepare the required documentation upon receipt from RPOSD and submit to the City Council for authorization at a future meeting.
Discussion : None
Action Taken: City Council accept ed a grant in the amount of $600,000 from the Los Angeles County Regional Park and Open Space District (RPOSD) under the Measure A Annual Allocation Grant Program; appropriate revenue and expenditure funds; authorize d the City Manager, or designee, to execute all documents related to grant implementation; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-2 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
9. APPROVE CITY COUNCIL APPOINTMENTS – F2M22-67, M2M23-3 At the January 11, 2021 Council meeting, the Council nominated colleagues to fill the vacant positions on various external boards/commissions created by an outgoing Councilmember who had left office and voted to approve the nominated colleagues along with the other City Council appointments. These various appointments were further updated and approved by the City Council on March 28, 2022. At the December 12, 2022 Council meeting, newly re- elected Councilmembers were sworn-in and the City Council reorganized – meaning the offices of Mayor and Vice Mayor were rotated. After each reorganization of the Council, staff submits a list of the City Council ’s appointments to external boards/commissions for approval to ensure the appointments stay current and to ensure that any adjustments are made, if needed.
Public Comment: None
Discussion : Councilmember PÉREZ stated that she was interested in sitting on a regional committee.
Mayor ANDRADE-STADLER discussed her regional committee appointments and noted that she is open to Councilmember PÉREZ being appointed to the League of California Cities. 7 1 -9 -2 3
Councilmember PÉREZ noted that she is willing to take on the alternate role on the Clean Power Alliance, SCAG General Assembly voting member and , the B oard of D irector s for the Los Angeles Region of the League of California Cities.
Due to the fact that Vice Mayor MAZA was absent from the meeting, the Council decided to postpone their discussion and action on the item. Staff was directed to prepare a report summarizing the discussion and the proposed changes for the Council to consider at the next City Council meeting.
Action Taken: City Council tabled discussion until the next regular City Council meeting on January 23, 2023, meeting and directed staff to return with a report summarizing the discussion and proposed changes for the Council to consider.
10. RESOLUTION REAUTHORIZING THE CITY COUNCIL AND THE CITY ’S BOARDS AND
COMMISSIONS TO IMPLEMENT TELECONFERENCE ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS PURSUANT TO AB 361 – F2M20-33, R2M23-1 During COVID, the City has conducted meetings offering teleconferencing accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such meetings lapsed on September 30, 2021, replaced with legislation in the form of AB 361. AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person. The Council made the necessary findings for the conduct of teleconferenced accessible meetings via Resolution No. R2M21-42 adopted on October 25, 2021. The proposed Resolution again makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state-proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk. When Governor Newsom ends the State ’s emergency declaration on February 28, 2023, the City Councilmembers and Commissioners will no longer be able to attend meetings remotely except under limited circumstances as set forth in AB 2449 and other provisions of Government Code section 54953, absent another emergency declaration.
Public Comment:
1) Lewis MCCAMMON, via Zoom, provided an update on COVID-19 numbers in the City and expressed support for the continued use of virtual access to public meetings. 2) Melissa M ICHELSON, via Zoom, expressed support for the continued use of virtual access to public meetings.
3) Katie CHANG, via Zoom, expressed support for the continued use of virtual access to public meetings.
4) Jennifer ENG, viz Zoom, expressed support to provide hybrid meeting access to Planning Commission meetings.
Discussion : None
Action Taken: City Council adopt ed Resolution No. R2M23-1 : A Resolution of the City Council of the City of Alhambra reauthorizing the City Council, and the City ’s Boards and 8 1 -9 -2 3
Commissions to implement teleconference accessibility for conducting public meetings pursuant to AB 361
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
11. AWARD CONTRACT: OFFICER SAFETY PLAN 7 – F2M23-6B, C2M19-50, C2M23-1, M2M23-4
On November 12, 2019, the Council approved a five-year contract between the City of Alhambra and Axon Enterprises, Inc. for an integrated in-car mobile audio video system (MAVS), body-worn camera (BWC) system and digital evidence management software. The contract, now entering its fourth year, does not include taser and other specialized equipment and enhancements, which have traditionally been purchased separately. Recently, Axon Enterprises, Inc. made available a more comprehensive and more advanced police equipment safety package, the Officer Safety Plan 7, which integrates Taser 7, MAVS, BWC video evidence into one digital evidence management system totaling $1,031,582 over a five-year contract. When bundling the equipment together, the City is expected to save $206,191.80 for all equipment items and upgrades versus purchasing independently. Staff is seeking to purchase the MAVS, BWC system and digital evidence software through a cooperative purchase agreement, allowable under Alhambra Municipal Code (AMC) Section
3.36.080(B)(3). Sourcewell awarded contract #010720-AXN to Axon Enterprises, Inc. for public safety video surveillance solutions with related equipment, software and accessories with an expiration date of February 21, 2024. Additionally, Axon Enterprises, Inc. is the sole source provider of TASER Energy Weapons. Sole source purchase is allowable per AMC Section 3.36.080(B)(2). Should the City move forward with securing a new five-year contract with Axon for its Officer Safety Plan 7, City staff will notify the vendor that the existing contract (C2M19-50) will be terminated; however, it will be replaced with the new Officer Safety Plan 7 contract beginning in February, 2023.
Public Comment: None
Discussion : Councilmember LEE inquired about the use of tasers in the field and what would trigger officers utilizing them , which officers would have them, and the effects of the tasers on individuals. Assistant Police Chief Elizalde responded to questions and provided clarification.
Action Taken: City Council terminate d Contract No. C2M19-50 and approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Axon Enterprises, Inc. for Officer Safety Plan 7 in an amount not to exceed $1,031,582 under a five-year contract; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-4 )
Vote: Moved: LEE Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
12. APPROVAL OF A CONTRACT FOR THIRD PARTY ADMINISTRATION OF WORKERS COMPENSATION CLAIMS – F2M18-42, C2M23-2, M2M23-5
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On July 1, 2018, the City Council authorized the City ’s membership in the California Joint Powers Insurance Authority (CJPIA) for insurance services. As a part of the requirements for membership, the City contracted with third party administrator York Services (which became Sedgwick Claims Management Services), who was selected by CJPIA, for the administration of all of the City ’s workers compensation claims. Most recently, as of October 2022, the City was notified of CJPIA ’s decision to no longer utilize Sedgwick Claims Management Services and instead utilize the services of Athens Administrators beginning on January 1, 2023 as the third-party administrator of all workers compensation claims for CJPIA member agencies. The City ’s Memorandum of Coverage for the Workers Compensation Program dictates that CJPIA, “at its discretion, will choose and manage service providers necessary to fulfill its objectives; including third party claims administrators, medical management providers, defense attorneys, investigators, etc. ”
Discussion : None
Action Taken: City Council approve d that certain Workers ’ Compensation Service Agreement between the City of Alhambra and Athens Administrators, a copy of which Agreement is on file in the City Clerk ’s Office as Contract No. C2M23-2 and by this reference incorporated herein and made a part of as though fully set forth herein to provide third party workers compensation claims administration through the City ’s membership with the California Joint Powers Insurance Authority ; and, direct ed staff to undertake the steps necessary to execute the contract and finalize Council ’s action. ( M2M23-5 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
13. AWARD CONTRACT: PURCHASE OF A 7-YARD DUMP TRUCK FOR THE PUBLIC WORKS DEPARTMENT – F2M21-6A, N2M22-50, C2M23-3, M2M23-6 On April 25, 2022, the City Council approved the distribution of a Notice Inviting Bids for the purchase of one 7-yard dump truck for the Public Works Division. However, bids were delayed due to the Ford Motor Company ’s discontinuance of the placement of orders for new vehicles in May, 2022. Once the ordering process was reinstated, staff circulated the Notice Inviting Bids. On December 8, 2022 the City Clerk received two bids for the purchase ranging from $126,948.69 to $147,278.22. The bid received from Rush Medium-Duty Truck Centers of California Inc., dba Rush Truck Center Ceres in the amount of $126,948.69 is the lowest responsible bid. Staff reviewed the bid and found it to be in full compliance and conformance with the bid specifications.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Rush Medium-Duty Truck Centers of California Inc., dba Rush Truck Center Ceres in an amount of $126,948.69 for the purchase of a 7-yard dump truck; direct ed the Finance Director to appropriate $23,976.69 from the Equipment Fund and allocate the funding to account 507.70.7110.92028 to complete the purchase of this replacement vehicle; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-6 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
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14. AWARD CONTRACT: PURCHASE OF ONE UTILITY SERVICE BODY TRUCK FOR THE UTILITIES DEPARTMENT – F2M22-6A, N2M22-132, C2M23-4, M2M23-7 On November 14, 2022, the City Council approved the distribution of Notice Inviting Bids for the purchase of one utility service truck for the Utilities Division. On December 8, 2022 the City Clerk received three bids for the purchase ranging from $81,500.00 to $95,041.88. The bid received from Advanced Truck Body & Equipment Co. in the amount of $81,500.00 is the lowest responsible bid. Staff has reviewed the bid from Advanced Truck Body & Equipment Co. and found it is in full compliance and conformance with the bid specifications.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Advanced Truck Body & Equipment Co. for the purchase of a utility service body truck in an amount of $81,500.00; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-7 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
15. CONTRACT AMENDMENT: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR
THE MAIN STREET, FOURTH STREET, AND MISSION ROAD SEWER MAIN REPLACEMENT PROJECT – F2M21-58, C2M21-55, M2M23-8
On October 11, 2021, the City Council awarded a contract for Engineering Design services in the amount of $178,650.00 for the Main Street, Fourth Street, and Mission Road Sewer Main Replacement Project to Hunsaker & Associates Irvine Inc. The project was advertised on July 25, 2022 and the bid amounts returned were significantly higher than the budget. On December 12, 2022, the City Council rejected the bids and directed staff to review the scope of work, and re-advertise the project at a later date. Staff is proposing constructing the project in two phases over the next two years with one phase of the project occurring each year. This amendment covers the cost to prepare the plans and specifications and provide construction support for each phase of the project. Therefore, staff is recommending a contract amendment in the amount of $49,600.00 to complete the project.
Discussion : None
Action Taken: City Council approve d an amendment, subject to final language approval by the City Manager and City Attorney, to the contract by and between the City of Alhambra and Hunsaker & Associates Irvine Inc. for engineering design services for the Main Street, Fourth Street, and Mission Road Sewer Main Replacement Project to increase the total contract amount by $49,600.00, and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M23-8 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent : MAZA
16. STRATEGIC PLAN UPDATE – F2M18-35
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Staff continues to present quarterly updates to the City Council and diligently works through Strategic Plan goals and individual items with much progress. There are now a total of 25 items on the current working plan and 28 items in the complete and continuous section. A full Strategic Plan planning session with the City Council, staff and a consultant, is tentatively scheduled for March 30, 2023.
Discussion : None
Action Taken: City Council receive d and file d the Alhambra Strategic Plan update.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
17. MINUTES
Discussion : None
Action Taken: City Council review ed and approve d as submitted the Minutes of the April 12, 2021 regular meeting of the City Council and the Minutes of the April 26, 2021 regular meeting of the City Council.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
18. PERSONNEL ACTIONS – F2M23-2
Discussion : None
Action Taken: City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated January 9, 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent : MAZA
19. DEMANDS - F2M23-1
Discussion : None
Action Taken: City Council approve d as submitted Final Check List (234643 thru 234770) in the amount of $1,454,393.63 for the period ending November 3, 2022; Final Check List (234771 thru 234932) in the amount of $1,024,007.60 for the period ending November 10, 2022 and Schedule of Wire Transfers in the amount of $3,224,014.46 for the week ending October 28, 2022; and, Final Check List (234933 thru 235040) in the amount of $858,791.60 for the period ending November 16, 2022 and Schedule of Wire Transfers in the amount of 12 1 -9 -2 3
$2,424,922.99 for the week ending November 11, 2022.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, ANDRADE-STADLER
Noes: NONE
Absent: MAZA
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M2 3 -4
Public Comments:
1) Ken TANG, 16 Champion Place, representing Asian American Association, thanked the City Council and staff for their support of the Annual Lunar New Year Banquet and shared flyers for the upcoming event.
Public Comments via Zoom:
1) Melissa MICHELSON, via Zoom , shared a petition of 215 signatures for a call for transparency and good governance in relation to the Planning Commission.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 3 -7 Councilmember LEE thanked everyone involved in constructing the Alhambra Rose Parade float and discussed her attendance at the recent Fire D epartment ’s Sp ark of Love event.
Councilmember PÉREZ discussed her recent experience at the Rose Parade and requested a resolution to express support for a resolution between Republic Services and their employees ’ union.
Mayor ANDRADE-STADLER noted that she sent a letter on behalf of the City Council to Republic Services to find a resolution with their employees ’ union. There was a consensus amongst the City Council to bring back a resolution to the next meeting if a n agreement is not reached by Republic Services and their employees ’ union.
Councilmember PÉREZ requested a resolution supporting the people of A rtsakh . There was a consensus amongst the City Council to bring back a resolution.
Councilmember MALONEY wished everyone a Happy New Year, discussed his attendance at the Rose Parade, discussed a recent fire in the City where Alhambra resident Llenny Vazquez passed away and requested to adjourn today ’s meeting in her memory.
Mayor ANDRADE-STADLER discussed the upcoming Alhambra Lunar New Year Festival, thanked Director of Parks and Recreation Macias for his work for the Alhambra Rose Parade Float, and stated that along with Llenny Vazquez, the meeting will also be adjourned in memory of former City employee Mary Chavez.
ADJOURNMENT: At 8:2 4 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned their meeting , in memory of Llenny Vazquez and Mary Chavez , to the next regul ar meeting of the Alhambra City Council is scheduled for Monday, January 23 , 202 3 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK