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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
FEBRUARY 13, 2023
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting via Zoom Webinar as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed.
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her design ee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Withi n Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
February 13, 2023
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Maloney, Pérez, Andrade-Stadler
FLAG SALUTE: Led by Mayor Andrade-Stadler
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Ange les/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
PRESENTATIONS
1. SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (AQMD) UPDATE – F2M23-16
Mr. Michael Cacciotti, AQMD Governing Board Vice Chair, representing the cities of Los Angeles County, Eastern Region, will give a brief informational presentation regarding an air quality update for t he City of Alhambra and incentive programs for the City and the region.
Recommended Action: City Council receive and file the informational report.
2. RESULTS OF COMMUNITY SATISFACTION SURVEY – F2M18-35
On December 14, 2020, based on Goal 14 of the Alhambra 2020 -21 Strategic Plan, the City Council directed staff move forward with engaging a professional consultant to conduct a Community Satisfaction Survey. The purpose of the Community Satisfaction
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Survey is to obtain statistically reliable data to improve the City’s understanding of the residents’ satisfaction, priorities, and concerns as they relate to services, facilities, and policies provided by the City. The data provides important support to the C ity as new strategic or budget decisions are considered. The City engaged True North Research to design the research plan and conduct the survey. This will be the second satisfaction survey pursued by the City since introducing the item to the 2020-21 Strategic Plan. As a result, this survey provides opportunity for year -to-year comparisons and statistical significance to identify changes in public opinion. True North is a full -service survey research firm dedicated to providing agencies with understandin g of community perceptions, concerns, and priorities. The firm has conducted over 1,200 survey research studies for more than 400 cities and school districts. Alhambra’s Community Satisfaction Survey was broadly defined and designed to help identify: key resident issues; satisfaction with City services; opinions on strategic topics; satisfaction with communications and engagement; and other background and demographic data to understand needs, perceptions, and interests. Representatives from True North Research will present to the City Council details regarding the results of the Community Satisfaction Survey. The fully detailed results of the survey are featured in the final report prepared by True North and it is available on the City’s website at:
https://www.cityofalhambra.org/DocumentCenter/View/4051/Alhambra-Community- Opinion-Survey-Report-2022
Recommended Action: City Council receive and file the 202 2 Community Satisfaction Survey.
3. MID-YEAR BUDGET REVIEW FOR FISCAL YEAR 202 2-2023 AND RESOLUTION ADOPTING FY 2022-23 BUDGET ADJUSTMENTS – F2M22-17, R2M23-10
On May 23, 2022, the City Council adopted the FY 202 2-23 Budget, which appropriated funds and approved revenue projections for the fiscal year. During the fiscal year, unforeseen financial needs and opportunities typically arise, which require City Council approval of recommended adjustments to projected revenue s and expenditures. Staff is presenting a mid-year Budget review to provide a Budget update for FY 2022-23. The Director of Finance will provide the City Council will a high-level overview of the FY 2021- 22 actual performance and updated budget projections for FY 2022 -23. Staff is also requesting that the City Council approve a resolution adopting the FY 2022 -23 Budget adjustments.
Recommended Action: City Council receive and file the Mid -Year Budget Review and related reports; and, adopt Resolution No. R2M23-10 entitled: A Resolution of the Alhambra City Council adopting Fiscal Year 2022 -23 Budget adjustments of the City of Alhambra, Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority
CONSENT AGENDA (Item Nos. 4 – 12)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
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4. NIB: FIRE DEPARTMENT STATION 71 WOMEN’S LOCKER/BATHROOM REMODEL PROJECT – F2M23-23, N2M23-15
The women’s locker and bathroom area at Fire Station 71 is old and deteriorated. It is in need of a complete rehabilitation. Plans and specifications have been prepared to rehabilitate the locker/bathroom area with new fixtures, flooring, lighting, showers, plumbing fixtures, paint, wall and expanded locker area. Bids are due no later than 10:30 a.m. on March 16, 2023 in the City Clerk’s Office and will be opened at 11:00 a.m. that same day.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Alhambra Fire Department Station 71 Women’s Locker/Bathroom Remodel Project; and, direct staff to undertake the steps necessary to finalize Council’s action.
5. AUTHORIZE RFP: POLICE TOWING AND SECURE STORAGE SERVICES – F2M23- 24, RFP2M23-3
On July 1, 2016, the City entered into an exclusive agreement with Pavon Enterprises Inc. dba Al’s Towing for four years with automatic renewals for three additional one -year periods. On March 9, 2020, staff sought direction on whether to extend the existing tow contract, release a Request for Proposals (RFP), or establish a city towing franchise. City Council directed staff to release a n RFP for an exclusive towing services contract at the conclusion of the c urrent contract. The current contract with Al’s Towing will expire on June 30, 2023. The tow service operator shall render 24 -hour, 7-days-per-week towing and secure storage service of motor vehicles at the request of the Police Department. The service area and secure storage shall be within the city limits of Alhambra. In addition, the City may request roadside service of City-owned vehicles.
Recommended Action: City Council authorize the distribution of a Request for Proposals (RFP) for police towing and secure storage services within the City of Alhambra; and, direct staff to undertake the steps necessary to finalize Council’s action.
6. AWARD CONTRACT: PURCHASE OF EMERGENCY MEDICAL EQUIPMENT FOR EMERGENCY RESPONSE – F2M23-6B, C2M23-8, M2M23-15
Fire Department staff use emergency medical equipment daily to provide services to the residents of Alhambra. The current gurneys are 11 years old with a 7-year recommended useful life and the stair-pro chairs are 16 years old with a 10-year recommended use. The Fire Department has the opportunity to piggyback on a Public Safety Association Inc. (team up with Savvik) contract RF B#2019-05 for the purchase of emergency medical equipment. Public Safety Association Inc. bid specifications included an option for purchasing gurneys and stair -pro chairs, and related accessories. The contract expires June 30, 2024. Per the Alhambra Municipal Code 3.36.080(B), bidding exemption is authorized and the City may “piggy back” onto an existing contract of a government entity.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Stryker Sales, LLC for the replacement of two gurneys and three stair-pro chairs with accessories for emergency response, in an
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amount not to exceed $91,502.00; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-15)
7. AWARD CONTRACT: ALHAMBRA PARK RESTROOM PROJECT – F2M22-66, N2M22-142, C2M23-9, M2M23-16
On December 12, 2022, the City Council authorized the circulation of a Notice Inviting Bids for the Alhambra Park Restroom Project. On January 26, 2023, the City Clerk received eight bids for the Project ranging from $342,930.00 (Sanz Construction Inc.) to $500,000.00 (At Your Service Construction & Energy Inc.). Staff reviewed all the bids and found the bid from Sanz Construction, Inc. is the lowest responsible bid. Sanz Construction, Inc. has the necessary licenses to complete the project, has worked on previous projects in Alhambra and had favorable reference checks.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to Sanz Construction, Inc. for the Alhambra Park Restroom Project in the amount of $342,930.00; determine the project is exempt from CEQA pursuant to CEQA guidelines Section 1530 1; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-16)
8. APPROVAL OF A LICENSE AGREEMENT WITH SOUTH ERN CALIFORNIA EDISON (SCE) FOR A STREETLIGHT EASEMENT ALONG RAYMOND AVENUE, VINE STREET TO ALHAMBRA ROAD – F2M13-29(B), C2M23-10, M2M23-17
The City installed streetlights on Raymond Avenue in the area of Alhambra Park in the mid 1990’s. In order to do this, the City entered into a License Agreement with SCE to encroach 3 feet upon their property to install the streetlights and related infrastructure. The current License Agreement expires March 31, 2023. The new agreement is for a five-year term beginning April 1, 2023 through and including March 31, 2028. There are no fees associated with the execution of the agreement as the use of the easement is for public benefit.
Recommended Action: City Council take the following actions: (1) approve the execution of a Streetlight License Agreement with Southern California Edison for the use of their easement on the east side of Raymond Avenue from Vine Street to Alhambra Road; (2) authorize the City Manager to execute said Agreement between Southern California Edison and the City of Alhambra ; and, (3) direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-17)
9. RESOLUTION TERMINATING THE EXISTENCE OF A LOCAL EMERGENCY – F2M20- 33, R2M23-9
Pursuant to Government Code Section 8630, the City Council can proclaim the existence, or threatened existence, of a local emergency when said City is affected or likely to be affected by a public calamity. Due to the unfolding COVID-19 pandemic, the Governor of California declared a state of emergency on March 4, 2020 and Los Angeles County proclaimed the existence of a local emergency that same day due to conditions of disaster or of extreme peril to the safety of persons and property as a result of the i ntroduction of
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COVID-19. President Trump declared a National State of Emergency on March 13, 2020.
The Alhambra City Council proclaimed the existence of a local emergency within the City on March 16, 2020. The Governor has indicated he will be terminating the State declaration of emergency at the end of this month. The President has also indicated he will be terminating the National declaration in the next few months. The declaration of local emergency is no longer necessary, and its termination can be pro claimed by the City Council.
Recommended Action: City Council adopt Resolution No. R2M23 -9 entitled:
Resolution of the City Council of the City of Alhambra, California, terminating the existence of a Local Emergency
10. RESOLUTION APPROVING A THIRD SIDE LETTER AMENDING THE MEMORANDUM
OF UNDERSTANDING BETWEEN THE CITY OF ALHAMBRA AND THE ALHAMBRA
POLICE MANAGEMENT ASSOCIATION AND FIRST READING OF AN ORDINANCE
ESTABLISHING AND AMENDING SALARY AND BENEFITS FOR CERTAIN EXECUTIVE TEAM MEMBERS AND CONFIDENTIAL EMPLOYEES – F2M23-2, C2M11-32, R2M23-8, O2M23-4809
On January 23, 2023, Council approved a Side Letter amending the existing MOU between the City and Alhambra Police Officers’ Association (APOA) in order to provide for increased compensation and benefits to attract, recruit and retain sworn Police personnel. City staff meets with Alhambra Police Management Association (APMA) members on a regular basis to discuss recruitment, retention and other department matters as they arise. Most recently both parties met and conferred regarding the impacts of the increased compensation and benefits to APOA members and reached agreement on a side letter memorializing compensation and benefits that would extend the existing MOU from the last pay period of Fiscal Year 2022-23 through the last pay period of Fiscal Year 2025 -26, aligning the term dates of the APMA MOU with the APOA MOU. The compensation and benefits provided to APMA by this third side letter is necessary in order to prevent compaction in the salary and benefits amongst the ranks and positions of sworn Police personnel. Additionally, an amendment to the existing ordinance that establishes the salary and benefits for Executive Team and Confidential employees is necessary.
Section 3(V)(2) states “The Ch ief of Police and Fire Chief may receive additional salary and/or medical benefits that are granted to the Alhambra Police Officers’ Association or Alhambra Firefighters’ Association, respectively, to maintain parity with lower-level safety classifications. In addition, the Chief of Police and Fire Chief may receive additional salary and/or medical benefits to maintain parity between the two positions.” Furthermore, although the ordinance does not require the same parity be provided at the level of the Chief of Police and Fire Chief and the City Manager, it is recommended that the same compensation increase, increase to medical/health benefits and option to cash out forty (40) hours of vacation leave on an annual basis be provided to the City Manager also i n order to avoid salary and benefits compaction amongst the three positions.
Recommended Action: City Council, by one motion, take the following actions:
1. Adopt Resolution No. R2M23 -8 entitled: A Resolution of the Alhambra City Council approving a Thir d Side Letter amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Police
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Management Association and amending the City of Alhambra Compensation Plan, and direct staff to undertake the steps necessary to finalize Council’s action; and,
2. Declare introduced for its first reading the following ordinance entitled:
Ordinance No. O2M2 3-4809: An Ordinance of the Alhambra City Council establishing and amending salary and benefits for certain Executive Team Members and Confidential Employees superseding Ordinance No. O2M21 -4795 and Ordinance No. O2M22-4804
which ordinance will return for a second reading and adoption at the next Council meeting.
11. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the May 10, 2021 regular meeting of the City Council ; and, the June 7, 2021 special meeting of the City Council.
12. PERSONNEL ACTIONS – F2M23-1
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated February 13, 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M23-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, February 27, 2023 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to
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Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meetin g.
Recordings are also available for viewing by the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK
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