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Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers , 1 1 1 South First Street
February 27 , 202 3
6:0 0 p.m.
ROLL CALL: At 6: 0 9 p.m., on Monday, February 27 , 202 3 , the Alhambra City Council met in the Council Chambers of Alhambra City Hall.
PRESENT: LEE, MAZA, MALONEY, P É REZ, ANDRADE-STADLER
ABSENT: NONE
Officials Present: City Manager Binnquist, City Attorney Montes, Assistant City Manager Garcia, Deputy City Manager Stover, City Clerk Myles, Director of Finance Lieu, Director of Public Works/ Utilities Ray, Director of Parks and Recreation Macias, Director of Library LohGuan, Director of Community Development Ho, Fire Chief Ragusa, Police Chief Fraser, Director of Human Resources Ko
FLAG SALUTE : Led by Mayor Andrade-Stadler
LAND ACKNOWLEDGEMENT : We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Action Taken: On motion of Ms. PÉREZ, seconded by Mr. MAZA, the City Council determined that the titles to all ordinances which appeared on this public agenda had been read, and waived further reading. Hearing no objections, the Mayor so ordered.
Vote: Moved: PÉREZ Seconded: MAZA
Ayes: LEE, MAZA, MALONEY, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
CEREMONIAL
1. COMMENDATIONS: K9 OFFICER SERGIO LLAMAS AND PARTNER OTIS – F2M23-3 Mayor Andrade-Stadler noted that Officer Sergio LLAMAS was unable to attend the meeting and the commendation will be moved to a future meeting date. 2 2-27 -2 3
PUBLIC HEARING
2. SUBSTANTIAL AMENDMENT TO THE 2021-2022 ANNUAL ACTION PLAN AND ALHAMBRA HOME-ARP ALLOCATION PLAN – F2M20-58, N2M23-17, M2M23-31 Assistant City Manager GARCIA delivered a staff report. This is the time and place set by Notice No. N2M23-17 for the City Council to hold a public hearing to consider the proposed Substantial Amendment to the 2021-2022 Annual Action Plan and Alhambra HOME-ARP Allocation Plan for activities benefiting qualifying individuals and families who are homeless, at risk of homelessness, or in other vulnerable populations. The City of Alhambra has been allocated $2,063,172 of HOME American Recovery Plan Act (HOME-ARP) funding from the U.S Department of Housing and Urban Development (HUD). For a community to receive its HOME-ARP allocation, the jurisdiction must develop a HOME-ARP Allocation Plan that will become part of the City ’s 2021-22 HUD Annual Action Plan by Substantial Amendment. To develop Alhambra ’s Draft HOME-ARP Allocation Plan, staff consulted with various stakeholders serving the homeless community. These are agencies that facilitate the Continuum of Care (CoC) in Alhambra, including homeless providers, veterans ’ groups and public housing agencies. Consultations revealed strong support for case management; housing navigation; emergency, transitional, and permanent shelter; referral services; expedited substance abuse and mental health treatment services; and capacity-building, including data sharing. To address these needs within the community, the City will utilize HOME-ARP funds to provide homeless supportive services. The City will contract an experienced homeless services provider, maintain a partnership with the Los Angeles County Department of Mental Health, and train and develop local law enforcement personnel assigned to the homeless outreach team with additional training to administer outreach and field work, including case management and housing navigation, to address the complex needs of the local homeless community. The City will utilize these funds over an estimated five-year period for homeless support services
Open Public Hearing: Mayor Andrade-Stadler opened the public hearing.
Public Comment:
1) Lewis MCCAMMON, via Zoom, discussed the area medium income of residents and suggested reaching out to households with lower incomes Close Public Hearing: After receiving public comment, Mayor Andrade-Stadler closed the public hearing.
Discussion: Councilmember PÉREZ expressed her appreciation to staff for reaching out to the homeless population and offering services to them.
Councilmember LEE expressed appreciation for the continued funding for homelessness services, expressed concern with income levels for renters in the City .
Mayor ANDRADE-STADLER expressed appreciation for the funding received and thanked City c ommissioners for their input on this item.
Action Taken : After receiving public testimony, the Mayor close d the public hearing and, at the City Council ’s discretion, approve d of a Substantial Amendment to the 2021-2022 Annual Action Plan and Alhambra HOME-ARP Allocation Plan in the amount of $2,063,172 for activities benefiting qualifying individuals and families who are homeless, at risk of homelessness, or in other vulnerable populations; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-31 )
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Vote: Moved: LEE Seconded: PÉREZ
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
CONSENT AGENDA (Item Nos. 3 -25 )
All other items listed under the Consent Agenda, with the exception of Item No. 13, 14 , 19 and 20 were considered by the City Council to be routine and were enacted by one motion.
3. ACCEPT GRANT: ALHAMBRA CIVIC CENTER LIBRARY - F2M23-18, M2M23-18 The California State Library developed the Stay & Play Grant Program to support the learning needs of library staff around early childhood literacy and help libraries provide spaces and programming to cultivate early literacy development. In November 2022, the Civic Center Library applied for the Stay & Play Grant Initiative and was subsequently awarded. The Initiative provided staff training and $4,000 to convert the Library ’s Storytime Room into a Stay & Play early literacy learning space. The grant funds will be used to purchase literacy learning tools, toys and furniture that will enhance discovery and experimentation in young residents.
Upon completion of the space transformation, the newly trained team will host 12 weeks of free programs for the community in late spring of 2023.
Discussion : None
Action Taken: City Council accept ed $4,000 in grant funds from the California State Library to support the Library ’s conversion of the Storytime Room into a Stay & Play early literacy learning space; appropriate revenue and expenditure funds in the amount of $4,000; authorize d the City Manager or designee to sign the grant agreement with the California State Library, subject to final language approval by the City Manager and City Attorney; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M23-18) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent : NONE
4. ACCEPT DONATION: ALHAMBRA CIVIC CENTER LIBRARY – F2M23-12, M2M23-20 Staff requests that the City Council accept the gift of $20,000 from the Alhambra Public Library Foundation to be used to support the Library ’s Annual Summer Reading Program. The funds will be used to provide marketing and outreach, books for giveaway, program incentives, a slate of programming by outside vendors and refreshments.
Discussion : None
Action Taken: City Council accept ed a $20,000 donation from the Alhambra Public Library Foundation to support the Library ’s Annual Summer Reading Program; appropriate d revenue and expenditure funds in the amount of $20,000; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-20 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
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5. NIB: 2023 USDA SUMMER FOOD SERVICE PROGRAM (SFSP) – F2M23-25, N2M23-23 Staff requests that the City Council approve the City ’s participation in the 2023 Summer Food Service Program (SFSP) and authorize staff to circulate a Notice Inviting Bids to secure a vendor to provide prepared lunches and snacks for the program. Distribution of lunches and snacks are proposed for Monday through Friday, beginning May 30 through August 4, 2023.
Discussion : None
Action Taken: City Council approve d the City ’s participation in the 2023 Summer Food Service Program (SFSP) and authorize d staff to circulate a Notice Inviting Bids to secure a vendor to provide prepared lunches and snacks for the Program.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
6. NIB: MAIN STREET SEWER MAIN REPLACEMENT PROJECT BETWEEN GRANADA AVENUE AND EL MOLINO STREET – F2M23-26, N2M23-24
The Main Street sewer main between Granada Avenue and El Molino Street is deficient in capacity. The existing 8-inch sewer pipe is expected to be surcharged during existing and ultimate peak wet weather conditions. The Master Plan recommends replacement of the existing sewer main with a larger diameter sewer main. On September 26, 2022, the City Council approved a contract for engineering design services from West and Associates Engineering Inc. to prepare plans and specifications for the project. The plans and specifications have been prepared and reviewed, and they are consistent with the City ’s standards.
Discussion : None
Action Taken: City Council approve d the distribution of a Notice Inviting Bids to qualified contractors for the Main Street Sewer Replacement Project with bids due no later than 10:30 a.m. on March 30, 2023, and opened at 11:00 a.m. that same day.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
7. AUTHORIZE RFP: PROFESSIONAL ENGINEERING SERVICES FOR THE SEWER SYSTEM FLOW MONITORING AND CAPACITY ANALYSIS STUDY – F2M23-27, RFP2M23- 4 The Consent Judgement entered into with the Regional Water Quality Board states that the City shall complete a Sewer System Flow Monitoring and Capacity Analysis Study by January 2025. The study is to include areas where Capital Improvement Projects have been completed based on the Sewer Master Plan and the Consent Judgement. The Utilities Department has completed all Capital Improvement Projects required under the Consent Judgement and is now requesting approval of the distribution of a Request for Proposals for Professional Engineering Services to conduct a Sewer System Flow Monitoring and Capacity Analysis Study.
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Discussion : None
Action Taken: City Council approve d the distribution of a Request for Proposals for Professional Engineering Services for a Sewer System Flow Monitoring and Capacity Analysis Study.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
8. AUTHORIZE RFP: INSPECTION SERVICES FOR THE FY 2021-2022 SB1 STREET REHABILITATION PROJECT – F2M21-37, RFP2M23-5
On December 12, 2022, the City Council awarded a contract for the FY 2021-2022 SB1 Street Rehabilitation Project. The project area is bound by Hellman Avenue to the south, Almansor Street to the east, the I-10 Freeway to the north and Ramona Road South to the west. Staff is requesting approval of the distribution of a Request for Proposals for Professional Inspection Services for the construction of the Project.
Discussion : None
Action Taken: City Council authorize d the distribution of a Request for Proposals for Inspection Services for the FY 2021-22 SB1 Street Rehabilitation Project with proposals due no later than 4:00 p.m. on March 16, 2023.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
9. ALLEY DEDICATION: 1515 S. 8 th STREET – F2M23-8, M2M23-22, D2M23-2028 Staff requests that the City Council accept an alley dedication for the project located at 1515 S. 8 th Street. As part of the approval for the project located at the aforementioned address, a
2.5-foot dedication of property adjacent to the existing alley was required. The sketch and legal description have been completed and been reviewed and approved by the City Engineer.
Discussion : None
Action Taken: City Council adopt ed Minute Order No. M2M23-22 as follows:
RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain Easement (Deed No. D2M23-2028 ) from Charles C.
Tzeng and Karen S. Tzeng as Trustees of The Tzeng Family Trust granting to the City of Alhambra an easement for public streets and highways and public utility purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, more particularly described as follows:
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
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10. GRANT AGREEMENT BETWEEN THE CITY OF ALHAMBRA AND THE SAN GABRIEL
VALLEY MUNICIPAL WATER DISTRICT TO PURCHASE ADVANCED METER INFRASTRUCTURE (AMI) WATER METERS – F2M23-18, C2M23-11, M2M23-23 The San Gabriel Valley Municipal Water District (SGVMWD) provides reliable supplemental water for the communities of Alhambra, Azusa, Monterey Park and Sierra Madre in a cost- effective and environmentally responsible manner. The SGVMWD has provided its member agencies with financial assistance to implement programs that will increase water conservation and water use efficiency. The City is actively implementing the Advanced Meter Infrastructure (AMI) program which includes the purchase and installation of new water meters for residential, commercial, and irrigation users and can use the SGVMWD funds to assist with AMI meter purchases. The AMI meters will improve the City's ability to detect leaks, audit water usage, and accurately meter usage at each connection.
Discussion : None
Action Taken: City Council approve d a Grant Agreement to receive an amount of $50,000.00 from the San Gabriel Valley Municipal Water District to provide assistance to purchase AMI water meters; and, direct ed staff to take the steps necessary to finalize Council ’s action. ( M2M23-23 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
11. NOTICE OF COMPLETION: REHABILITATION OF GARFIELD RESERVOIR NO. 1 PROJECT – F2M21-65, C2M21-61, M2M23-24
On December 13, 2021, the City Council awarded a contract to J. Colon Coatings Inc. for the Rehabilitation of Garfield Reservoir No. 1 Project in the amount of $630,100. There were four change orders authorized to complete the project. The change orders were due to unforeseen conditions associated with the floor condition that required repair. Additional work was also required to repair the roof. These changes resulted in an increase to the contract by $30,225.22, bringing the total project cost to $660.325.22. The project has been completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion : None
Action Taken: City Council accept ed the work of J. Colon Coatings Inc. for the Rehabilitation of Garfield Reservoir No. 1 Project as complete in the amount of $660,325.22; direct ed the Finance Director to allocate $30,225.22 from water fund balance to account number 401.80.8884.91903; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct ed the Finance Director to release the five percent retention 35 days from the date of recordation if no liens are filed; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-24 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
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12. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FY 2021-2022 – F2M21-17, M2M23-19
Staff wishes to submit to the City Council the following reports for the year ended June 30, 2022: City of Alhambra - Annual Comprehensive Financial Report (ACFR); Management Report and Auditor ’s Communication Letter; and Appropriations Limit Worksheet with Independent Accountants ’ Report. Based on the results of their audit, Moss, Levy, & Hartzheim, LLP has provided the City with an unmodified opinion on the City ’s annual financial statements and has issued various Auditors ’ Reports thereon.
Discussion : None
Action Taken: City Council receive d and file d the annual audit reports for the year ended June 30, 2022: 1) City of Alhambra – Annual Comprehensive Financial Report; 2) Management Report and Auditor ’s Communication Letter; and, 3) Appropriations Limit Worksheet with Independent Accountants ’ Report. ( M2M23-19 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
13. APPROVAL OF PARCEL MAP NO. 84020 – F2M23-11, M2M23-25 On January 18, 2023, the Planning Commission adopted Resolution 22-08 approving Tentative Parcel Map TPM21-01 to allow the creation of two parcels from an existing parcel containing four tied lots with a combined land area of 30,000 square feet at 301 S. Atlantic Boulevard. On January 18, 2023, the City Engineer signed Parcel Map No. 84020 and recommended recordation of the same. All conditions of approval applicable to Parcel Map No. 84020 have been met. Consequently, approval and recordation of this map is now appropriate.
Public Comment:
1) Lewis MCCAMMON, via Zoom, discussed the splitting of the parcel and the closing of Manny ’s Tacos .
Discussion : None
Action Taken: City Council adopt ed Minute Order No. M2M23-25 as follows:
RESOLVED by the Alhambra City Council as follows:
SECTION ONE: Based upon the recommendation of the Director of Community Development in his report dated February 27, 2023, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval.
SECTION TWO: This Council hereby approves Parcel Map No. 84020 to subdivide an existing single parcel with contains four tied lots totaling 30,000 square feet and create two separate parcels resulting in the creation of parcel 1 which will consist of 10,338.50 square feet, and parcel 2 which will consist of 16,662.50 square feet located in the CPD (Commercial Planned Development) 8 2-27 -2 3
zone for the property located at 301 S. Atlantic Boulevard, and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
14. AUTHORIZATION TO CITY MANAGER TO EXECUTE AN AMENDED AND RESTATED
DDA FOR THE CHAPEL AVENUE AFFORDABLE HOUSING PROJECT, AS WELL AS VARIOUS PROJECT IMPLEMENTING DOCUMENTS – F2M20-71, M2M23-26 On January 31, 2022 the City entered into a disposition and development agreement ( “DDA ”) for the construction of an affordable housing project on a surface parking lot adjacent to the City-owned parking structure on Chapel Avenue. The project proposes to build 44 affordable housing units on site. The Developer, Chapel Housing Partners, L.P., is planning to close on the property in the next few weeks. As the closing date approaches, numerous documents are being revised to effectuate the financing, the construction, and the affordability restrictions governing operation of the project. Since the Council approved the DDA, a few revisions to the deal points have occurred, so staff is requesting Council authorize the City Manager to execute final documents, consistent with the revised deal points. In addition to the changes to the deal structure outlined in the February 27, 2023 joint report by the Community Development Director and City Attorney, several implementing documents will need to be executed (such as lot formation documents, conveyance documents, regulatory agreements, etc.- but these were contemplated in the previous approved DDA.) The original DDA contemplated signature of these documents by the City Manager. In addition to those implementing documents, the City will need to execute a termination of leases for the parking structure that were providing security for a City bond financing that has since been repaid. To facilitate the closing timeline, staff is again requesting that the City Manager be authorized to execute these and any other implementing documents, consistent with the terms of the DDA, and the proposed amendments described in the February 27, 2023 joint report by the Community Development Director and City Attorney.
Public Comment:
1) Lewis MCCAMMON, via Zoom, expressed support for the project moving forward and stated the City should continue to conduct further outreach to non-profit organizations who are helping out in the project area.
Discussion : None
Action Taken: City Council authorize d the City Manager to execute an amended and restated disposition and development agreement with Chapel Housing Partners, L.P. as well as various project implementing documents. ( M2M23-26 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
15. CONTRACT EXTENSION: OPERATION OF THE ALHAMBRA CITY JAIL – F2M20-32, C2M20-54, M2M23-27
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On September 28, 2020, the City Council awarded a contract (C2M20-54) to G4S Secure Solutions for operation of the Alhambra City Jail for a three-year period in an amount not to exceed $1,694,715.22 based on the Request for Proposals (RFP2M20-27). Allied Universal acquired G4S Secure Solutions and assumed all the terms and provisions of the existing agreement (C2M20-54) effective October 8, 2021. As indicated in the City ’s Request for Proposals, the term of the contract was to be for a three-year term with an option to extend for two, one-year terms. Due to the current contract expiring June 30, 2023 and the contractor ’s satisfactory performance, staff requested rates from Allied Universal for the remaining two one-year terms, which were $694,960.92 for FY 2023-24 and $727,356.72 for FY 2024-25.
Discussion : None
Action Taken: City Council approve d an amendment, subject to final language approval by the City Manager and City Attorney, to the agreement between Allied Universal and the City of Alhambra to provide for the operation of the Alhambra City Jail for an additional two-year period in an amount not to exceed $1,422,318; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M23-27) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
16. RESOLUTION AMENDING THE PERMANENT LOCAL HOUSING ALLOCATION (PLHA) PROGRAM – F2M20-27, R2M23-14, M2M23-28
On July 13, 2020, under Resolution No. R2M20-28, the City Council accepted a PLHA grant, in an amount not to exceed $2,793,768 over five years. PLHA grant funds were made available in 2020 to entitlement and non-entitlement cities in California for housing-related projects and programs that assist in addressing the unmet housing needs of local communities. Under this grant, the Council directed a one-time allocation of $116,400 for the San Gabriel Valley Regional Housing Trust (SGVRHT), and the remaining portion of $2,677,368 was identified for the predevelopment, development, and acquisition of affordable rental housing in Alhambra-specifically, Mariposa, Chapel, and Water Lots. On December 29, 2022, the California Department of housing and Community Development (HCD) rejected the City ’s draft Regulatory Agreement, which contained language subject to tenant preferences, as “problematic ”. Funding for a Homeless Supportive/Case Management Services Program under PLHA is available to the City for a period of five years, through April 30, 2028. Under the City ’s Homeless Outreach Mental Health Evaluation (HOME) Program, which includes partnership between the Alhambra Police Department and a Specialized Outreach Navigator, PLHA funds will be used to support the costs of homeless case management and supportive services. Due to formula allocations, the amount of funding has increased, however, to $2,934,464. After deducting for the SGVRHT in the amount of $116,400, the total amount of funds left for the homeless activity is $2,819,064.
Discussion : None
Action Taken: City Council consider ed changes to the City ’s Permanent Local Housing Allocation (PLHA) Program by rescinding Resolution No. R2M20-28 and replacing it by adopting Resolution R2M23-14 entitled: An Authorizing Resolution of the City Council of the City Of Alhambra, California regarding the Permanent Local Housing Allocation (PLHA) Program and to retain funding for eligible housing activities in the City of Alhambra , which re- allocates funds to a new eligible activity — Homeless Supportive Services/ Case Management 10 2-27 -2 3
Services; and direct ed staff to undertake the steps necessary to finalize the Council ’s action, as deemed appropriate. (M2M23-28 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
17. CONTRACT AMENDMENT FOR ONGOING SMALL BUSINESS ASSISTANCE GRANT PROGRAM DELIVERY – F2M20-33, K2M20-335, M2M23-29
On February 28, 2022, the City Council approved the establishment of a Small Business Assistance Grant (SBAG) Program, which funding was appropriated through unspent Community Development Block Grant-COVID 19 (CDBG-CV) funds. Approximately $48,000 currently remain for SBAG distribution. Ms. Esther Luna, a Retired Annuitant, was contracted to screen and process eligible Alhambra business applications based on program guidelines and other requirements for the U.S. Department of Housing and Urban Development (HUD).
An amendment to Ms. Luna ’s contract is currently necessary to ensure continued SBAG Program delivery through December 31, 2023. Program Delivery costs are covered under the City ’s CDBG-CV funds.
Discussion : None
Action Taken: City Council approve d an amendment, subject to final language approval by the City Manager and City Attorney, to Contract No. K2M20-335 between Esther Luna and the City of Alhambra through December 31, 2023 for ongoing Small Business Assistance Grant Program Delivery in an amount charged hourly under itemized timecard not to exceed $75,000; authorize d the City Manager to execute the Amendment; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-29 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
18. RESOLUTION APPROVING REVISED CLASS SPECIFICATIONS FOR POLICE OFFICER,
POLICE CORPORAL, POLICE SERGEANT, AND POLICE LIEUTENANT AND A
RESOLUTION APPROVING A REVISED CLASS SPECIFICATION FOR PART-TIME
POLICE RECRUIT AND CHANGE TO PAY RATE FOR THE CLASSIFICATION OF PART- TIME POLICE RECRUIT – F2M23-2, R2M23-12, R2M23-13
Alhambra Municipal Code Section 2.48.070(B) provides that before a class specification becomes effective or other changes are made to the City ’s Classification Plan, it shall first be approved the City Council. Staff regularly conduct reviews of class specifications to ensure that job requirements remain current and relevant. Staff identified necessary mandated changes to class specifications for Part-Time Police Recruit and Police Officer and added clarifying language for required experience for the class specifications of Police Corporal, Police Sergeant, and Police Lieutenant. No changes to salary are proposed for Police Officer, Police Corporal, Police Sergeant and Police Lieutenant. Staff is proposing compensation increases for the pay rate of Part-Time Police Recruit.
Discussion : None
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Action Taken: City Council, by one motion, took the following actions: 1) Adopt ed Resolution No. R2M23-12 entitled: A Resolution of the Alhambra City Council approved revised class specifications for Police Officer, Police Corporal, Police Sergeant and Police Lieutenant ; and, 2) Adopt ed Resolution No. R2M23-13 entitled: A Resolution of the Alhambra City Council approving a revised class specification for Part-Time Police Recruit and change to the pay rate for the classification of Part-Time Police Recruit Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
19. LETTER OF SUPPORT: SB 2 – STRENGTHENING CALIFORNIA ’S CONCEALED-CARRY LAWS – F2M23-7, M2M23-30
At the February 13, 2023 Council meeting, Councilmember Pérez requested the Council ’s support to bring forward a letter supporting recent gun safety efforts and legislation aimed at strengthening California ’s concealed-carry laws. SB 2, authored by Senator Portantino, will implement significant improvements to California ’s existing conceal-carry weapon (CCW) laws to address the recent United States Supreme Court decision in New York Rifle and Pistol Association v. Bruen. The Governor and Attorney General are sponsors of SB 2.
Public Comment: None
Discussion : Councilmember PÉREZ express ed support for the proposed support letter for SB 2 and discussed the need for additional gun regulations in light of the recent shooting in Monterey Park.
Action Taken: City Council approve d that certain letter of support for SB 2 (Portantino) strengthening California ’s concealed-carry laws, a copy of which letter is on file in the City Clerk ’s Office as File No. F2M23-7 and by this reference incorporated herein and made a part of as though fully set forth herein; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-30 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
20. RESOLUTION ESTABLISHING A PROCESSING FEE FOR THE ISSUANCE OF CONCEALED CARRY WEAPON (CCW) PERMITS; AUTHORIZE AN AGREEMENT FOR CCW PROCESSING AND APPROPRIATE FUNDS FOR SERVICE IMPLEMENTATION – F2M23-28, R2M23-7, C2M23-12, M2M23-32
Historically, the Los Angeles County Sherrif ’s Department processed and issued all CCW permits within Los Angeles County. Effective August 1, 2022, the Los Angeles County Sheriff ’s Department is no longer accepting applications from residents living within municipalities not served by the Sheriff ’s Department. The Alhambra Police Department will assume the responsibility for the issuance of CCW permits to the residents of Alhambra. The process includes an application, interview, psychological review, training, gun inspection and proficiency examination, among other details. To support the processing of the CCW permit requirements, the Police Department is requesting to enter into an agreement with MPI, Inc., MyCCW.us, which provide Police Officer Standards and Training (POST) certified background 12 2-27 -2 3
investigators, document collection and notifications to applicants. Additionally, there are several applicant fees associated with the processing of a CCW and the California Penal Code allows cities to charge fees to offset the cost of CCW license issuance. Therefore, staff requests that the City Council adopt a resolution to establish administrative fees for the issuance of CCW permits and add those fees to the City ’s Fee Schedule. Finally, staff requests an expenditure appropriation of $15,000 for the implementation of CCW permit processing services.
Public Comment: None
Discussion : Councilmember LEE suggested ad ding a requirement of interviewing family members, co-workers, doctors, neighbors, or other concerned parties when renewing CCW permits . City Attorney MONTES noted that only the proposed fee is on the agenda and changes to the policy would be done through the Police Chief. Police Chief Fraiser provided clarification.
Action Taken: City Council adopt ed Resolution No. R2M23-7 entitled: A Resolution of the City Council of the City of Alhambra establishing Administrative Fees for the processing and issuance of Concealed Carry Weapon Permits ; authorize an agreement, subject to final language approval by the City Manager and City Attorney, between the City of Alhambra and MPA, Inc., MyCCWs.us, for the processing of CCW permits; appropriate funds in the amount of $15,000 for the implementation of services; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-32 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
21. TREASURER ’S REPORT – F2M23-1
Discussion : None
Action Taken: City Council receive d and file d as submitted the Treasurer's Report prepared by the Director of Finance for the month of January 2023, listing all of the City's investments as of January 31, 2023.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
22. MINUTES
Discussion : None
Action Taken: City Council review ed and approve d as submitted the Minutes of the May 24, 2021 regular meeting of the City Council; and, the June 14, 2021 special meeting of the City Council.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
23. PERSONNEL ACTIONS – F2M23-2
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Discussion : None
Action Taken: City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated February 27, 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
24. RESTRUCTURING OF THE DEPARTMENT OF FINANCE: ADOPTION OF A RESOLUTION
APPROVING A CLASS SPECIFICATION FOR SENIOR ACCOUNTANT AND ADOPTION OF AN URGENCY ORDINANCE AMENDING ORDINANCE NO. O2M23-4809 RELATING TO THE POSITION OF SENIOR ACCOUNTANT IN THE FINANCE DEPARTMENT – F2M23-2, R2M23-11, O2M23-4810, M2M23-33
The Finance Department recently experienced two vacancies due to the retirement of a Senior Account Clerk and resignation of an Accounting Manager. This creates opportunity to examine the existing staffing structure, operations and functions, and customer service. After two failed recruitments for an Accounting Manager, staff has determined the need to replace the position with a Senior Accountant position. The Senior Accountant position will require less supervisory experience, but will still provide a high level of technical and complex financial support to the Finance Director, while providing supervision to staff in the Accounting Division. The Senior Account Clerk, who performed Accounts Receivables billing of false alarms, damage to City property, and other billing, recently retired. Staff is requesting to eliminate the budget funding and appropriation for the Senior Account Clerk position and reappropriate said funding to create an Account Clerk position, which will result in a cost savings. With the cost savings, staff is requesting to fund one additional Account Clerk for the Payroll Division to provide additional support. Staff will also eliminate the budget funding for one full-time Cashier I position to fund the additional full-time Account Clerk. Additionally, Alhambra Municipal Code Section 2.48.070 (B) provides that before a class specification becomes effective or other changes are made to the City ’s Classification Plan, it shall first be approved by the City Council.
Therefore, staff recommends that the City Council adopt a resolution approving the class specification for the Senior Accountant position. An urgency ordinance memorializing these changes is necessary in order to allow for the immediate recruitment of the new classification of Senior Accountant and to provide the Finance Department with the much-needed expertise and support necessary.
Discussion : None
Action Taken: City Council, by one motion, took the following actions: 1) Approve d the restructuring of the Department of Finance by eliminating the budget appropriation for one full-time Cashier I, one full-time Senior Account Clerk, and one full-time Accounting Manager and reallocating said appropriations to fund one full-time Senior Accountant and two full-time Account Clerk positions; 2) Adopt ed Resolution No. R2M23-11 entitled: A Resolution of the Alhambra City Council approving a class specification for Senior Accountant ; 3) Direct ed the City Attorney to introduce and give reading by title only, waiving further reading to the following urgency ordinance entitled:
Ordinance No. O2M23-4810: An Urgency Ordinance of the Alhambra City Council amending Ordinance No. O2M23-4809 relating to the position of Senior Accountant in the Finance Department
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and adopt ed same by a 4/5 vote of the City Council, after which such ordinance went into effect immediately ; and,
4) Direct ed staff to undertake the steps necessary to finalize the City Council ’s action. (M2M23- 33 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
25. SECOND READING AND ADOPTION OF AN ORDINANCE ESTABLISHING AND
AMENDING SALARY AND BENEFITS FOR CERTAIN EXECUTIVE TEAM MEMBERS AND CONFIDENTIAL EMPLOYEES – F2M23-2, O2M23-4809, M2M23-21 On February 13, 2023, the City Council introduced Ordinance No. O2M23-4809 for a first reading. The Ordinance is now ready for second reading and adoption. However, the February 27, 2023 agenda also includes an urgency ordinance, that, if adopted, will revise certain provisions of Ordinance No. O2M23-4809. If the Council does adopt the urgency ordinance, staff will revise the affected provisions of Ordinance No. O2M23-4809 accordingly.
Discussion : None
Action Taken: City Council declare d introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M23-4809: An Ordinance of the Alhambra City Council establishing and amending salary and benefits for certain Executive Team Members and Confidential Employees superseding Ordinance No. O2M21-4795 and Ordinance No.
O2M22-4804; and,
City staff is directed to revise the text of Ordinance No. O2M23-4809 to reflect the changes made by the urgency ordinance. ( M2M23-21 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, MALONEY, LEE, PÉREZ, ANDRADE-STADLER
Noes: NONE
Absent: NONE
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M2 3 -4
Public Comments:
1) Jennifer NG, resident, expressed concern with how public comment is received at the Planning Commission.
2) Bert NG, resident, discussed the zoning code update that is currently being review ed by the Planning Commission and expressed concern with the current draft.
Public Comments via Zoom:
1) Melissa MICHELSON, via Zoom , expressed concern with the transparency and accuracy of the Planning Commission and offered suggestions on how to handle public comment at the Planning Commission.
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2) Lewis MCCAMMON, via Zoom, provided an update on COVID-19 numbers in the City.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 3 -7 Councilmember MALONEY expressed concern with a recent verbal attack on Congresswoman Judy Chu and discussed her service to the City of Alhambra and the country.
Councilmember PÉREZ reiterated Councilmember MALONEY ’s thoughts , suggested providing a resolution in support of Congresswoman Judy Chu , and inquired about the changes to the public comment process at the Planning Commission and the zoning code updates . Director of Community Development HO provided clarification. Councilmember PÉREZ thanked Mr. MCCAMMON for his COVID-19 updates and discussed the lack of cold medicine in stores and the importance of providing access to vaccines.
Councilmember MALONEY discussed the public comment process at the Planning Commission and Director of Community Development HO responded to questions.
Councilmember LEE discussed the public comment process at the Planning Commission a nd expressed support for the staff to creat e additional avenues for the public to provide input , recommended an event where Councilmembers and Commissioners could interact with each other, expressed concern for the verbal attack on Congresswoman Judy Chu, and discussed a virtual meeting with Senator Anthony Portantino regarding emergency preparedness.
Mayor ANDRADE-STADLER clarified that the public will get an additional opportunity to provide input on the zoning code update when it comes before the City Council, noted that Planning Commissioners are professionals in their field , suggested writing a support letter to Congresswoman Judy Chu , discussed the Council ’s work on the strategic plan, thanked the Parks and Recreation Department for their work on events in the community, and discussed an upcoming emergency preparedness event .
ADJOURNMENT: At 7 :2 7 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned their meeting to the next regul ar meeting of the Alhambra City Council is scheduled for Monday, March 13 , 202 3 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK