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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
APRIL 10, 2023
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
April 10, 2023
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Maloney, Pérez, Andrade-Stadler
FLAG SALUTE: Led by Mayor Andrade-Stadler
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout Cali fornia, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
CEREMONIALS
1. PROCLAMATIONS – F2M22-3
A. Ratify the action of Mayor Andrade-Stadler in proclaiming the month of April, 2023 as DONATE LIFE MONTH in Alhambra.
B. Ratify the action of Mayor Andrade-Stadler in proclaiming April 26, 2023 as DENIM DAY in Alhambra as a part of April being Sexual Assault Awareness Month.
PRESENTATIONS
2. DISCUSSION OF PROPOSED FEDERAL AND STATE FIREARM REGULATIONS – F2M23-7
At the March 13, 2023 Council meeting, Councilmember Lee requested an agendized item regarding support for legislation strengthening firearm control. Staff will present information regarding proposed federal and state legislative items regarding firearm regulation that are currently under consideration. Should the City Council find it appropriate to support any or all of the proposed federal and state legislative bills, staff will proceed with preparing and submitting letters of support to the designated legisl ative committee(s).
Recommended Action: City Council discuss certain federal and state firearm legislation; and, direct staff as deemed appropriate.
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3. RESOLUTION DENOUNCING ANTISEMITISM – F2M23-7, R2M23-20
At the March 27, 2023 City Council meeting, Councilmember Lee requested the Council’s support to bring forward a resolution denouncing antisemitism, hatred and prejudice after receiving a letter from the Jewish Federation of the Greater San Gabriel and Pomona Valleys. Subject to the letter, the Jewish Federation requested Alhambra take seve ral steps in support of the Jewish community, including signing the American Jewish Committee and US Conference of Mayors statement to combat antisemitism (completed on April 5, 2023); adopting the International Holocaust Reme mbrance Alliance’s (IHRA) working definition on antisemitism; appointing a community task force to foster relationships between groups; and, establishing initiatives to increase harmony and understanding. Staff has prepared a resolution denouncing antisemitism for the Council’s consideration. A copy of the letter from the Jewish Federation of the Greater San Gabriel and Pomona Valleys will be preserved for the Human Relations Commission, when they convene.
Recommended Action: City Council discuss and consider a Resolution (R2M23-20) denouncing antisemitism and direct staff as deemed appropriate.
CONSENT AGENDA (Item Nos. 4 – 16)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
4. LETTER OF OPPOSITION – SB710 (DURAZO) – F2M23-19
Recently, staff was made aware that the newly appointed California Senator Dura zo, representing Alhambra, brought forward a Senate Bill (SB710) that is not in alignment with the City’s Legislative Platform or is the best interest of the City. In fact, SB710 is in complete conflict with the progress that has been made on the fully fun ded 710 Arterial Project. Staff has been tirelessly working with partner agencies and neighboring jurisdictions to create better mobility, less congestion, and improved safety and air quality for Alhambra, Monterey Park, San Gabriel, South Pasadena, and Ea st Los Angeles communities. In accordance with the City’s Legislative Platform and in support of the City’s 710 mobility improvement projects, a Letter of Opposition was submitted to Senator Durazo to request the proposed SB710 legislation not move forward.
Recommended Action: City Council receive and order filed the City of Alhambra’s Letter of Opposition – SB710 (Durazo).
5. ACCEPT SUMMER LUNCH PROGRAM GRANT FROM THE CALIFORNIA STATE LIBRARY – F2M23-18, M2M23-51
The California State Library offers grants in support of Library programs and pop-up visits at summer sites to enhance access to books and Library services by the community. In March 2023, the Library applied for this funding opportunity and was awarded $5 ,740 to support Library programming at the City’s park sites participating under the free Summer Lunch Program.
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Recommended Action: City Council accept $5,740 in grant funds from the California State Library to support the Library’s mobile summer programs and services; appropriate revenue and expenditure funds in the amount of $5,740; authorize the City Manager or designee to sign the grant agreement with the California State Library, subject to final language approval by the City Manager and City Attorn ey; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-51)
6. RESOLUTION: FY 2023-2024 PROJECT IDENTIFICATION FOR THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB1 BEALL) – F2M23-38, R2M23-17
The Road Repair and Accountability Act stipulates that, prior to receiving Road Maintenance and Rehabilitation Account (RMRA) funds in a fiscal yea r, a city or county must submit to the California Transportation Commission (CTC) a project list pursuant to an adopted resolution. This information is due by May 31, 2023. Staff is proposing a Street Rehabilitation Project for FY 2023-2024 that includes the following areas: Linderaxa Park, Linderaxa Park North, Linderaxa Park South, Grand Ave., Cynthia St., Pine St., McLean St., Monterey St., Hidalgo Ave., Cordova St., Valencia St., Vega St. Alahmar St. and Orienta Dr. It is anticipated that the City will receive $2,042,287.00 from the RMRA Fund for FY 2023-2024.
Recommended Action: City Coun cil adopt Resolution No. R2M 23-17 entitled: A Resolution of the City Council of the City of Alhambra, California adopting the fiscal year 2023-24 list of projects funded by SB 1: The Road Repair and Accountability Act ; and, direct staff to undertake the steps necessary to finalize Council’s action.
7. NOTICE OF COMPLETION: MISSION ROAD SEWER MAIN REPLACEMENT PROJECT – F2M22-35, C2M22-23, M2M23-42
On May 23, 2022, the City Council awarded a contract to Torres Sanitation Systems Construction, in the amount of $759,145.00. There were two change orders authorized to complete the project. The change orders were due to replacing an additional 20 feet of existing 8-inch sewer main pipe to 12 -inch sewer main pipe, and unforeseen conditions associated with existing utilities conflicting with proposed sewer pipes, adjusting exiting storm drains pipes, replacing additional traffic loops. These changes resul ted in an increase to the contract by $120,256.90, bringing the total project cost to $879,401.90.
The project has been completed in accordance with the City requirements and specifications. As such, it would be appropriate for the City Council to accept t he project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Torres Sanitation Systems Construction for the Mission Road Se wer Main Replacement Project as complete in the amount of $879,401.90; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct the Finance Director to release the five percent retention 35 days from the d ate of recordation if no liens are filed ; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-42)
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8. NOTICE OF COMPLETION: WELL NO. 14 PUMP REPAIR PROJECT – F2M19-51, C2M20-39, M2M23-52
On August 10, 2020, the City Council awarded a contract to General Pump Company for the Well No. 14 Pump Repair and Rehabilitation Project in the amount of $126,776.00.
The final cost of the project was $125,994.00, $782.00 below the contract amount. The project has been completed in accordance with the City’s requirements and specifications.
As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of General Pump Company Inc. for the Well No. 14 Pump Repair and Rehabilitation as complete in the amount of $125,994.00; direct the City Clerk to file a Notice of Completion with the Count y of Los Angeles for recordation; direct the Finance Director release the retention 35 days from the date of recordation if no liens are filed, and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-52)
9. RESOLUTION APPROVING A SIDE LETTER OF AGREEMENT AMENDING THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF AHAMBRA AND THE ALHAMBRA POLICE DISPATCH ASSOCIATION – F2M23-2, C2M21-51, R2M23- 18 In the past few years, the City was challenged in the recruitm ent and retention of Police Dispatchers. Most recently, turnover in newly hired dispatchers failing to meet probationary standards or resigning, the retirement of a tenured part -time police dispatcher, and existing vacancies in two full-time positions (with the possibility of a third vacancy) are just a few examples of the challenges. The salary and benefits package within the two-year side letter extension of the existing MOU, that the City and A lhambra Police Dispatch Association (APDA) have reached tentative agreement on, shall serve as an important tool in not only retaining existing quality workforce but also attracting candidates. Lastly, the side letter provides language for the removal of part -time Dispatcher I and II classifications from the list of recognized classifications for the APDA.
The APDA has agreed to the removal of the part -time classifications, recognizing the greater need to fill the existing full-time vacancies that has existed for years. Adoption of a Resolution to implement these changes is required.
Recommended Action: City Council adopt Resolution No. R2M2 3-18 entitled: A Resolution of the Alhambra City Council approving a Side Letter amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Police Dispatch Association and amending the City of Alhambra Compensation Plan
10. RESOLUTION APPROVING A SECOND SIDE LETTER AMENDING THE
MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY AND THE ALHAMBRA POLICE OFFICERS’ ASSOCIATION – F2M23-2, C87-16C, R2M23-19
The City Council approved a Memorandum of Understanding (MOU) between the City and the Alhambra Police Officers’ Association ( APOA) on July 12, 2021. Subsequently, the City Council approved a side letter with APOA amending the original MOU and extending
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it for an additional two years with certain salary and benefit increases. Since the approval of the first side letter with APOA, it was discovered that due to administrative error, certain previously agreed upon items were inadvertently not included in the first side letter of agreement. The second side letter of agreement amending the existing MOU between the City and APOA serves to update and clarify changes that the City and APOA previously reached agreement on but neglected to include and memorialize. The second side letter of agreement amending the existing MOU between the City and APOA is consistent with the City’s Council’s goals and priorities as it pertains to recruiting and retaining quality Police Officers. Adoption of a Resolution to implement these changes is required.
Recommended Action: City Council adopt Resolution No. R2M2 3-19 entitled: A Resolution of the Alhambra City Council approving a Second Side Letter amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Police Officers’ Association and amending the City of Alhambra Compensation Plan
11. CONTRACT EXTENSION: HOMELESS CRISIS HOUSING, STREET OUTREACH, AND CASE MANAGEMENT SERVICES AND PROGRAMS – F2M20-41, C2M20-31, M2M23- 53 On July 14, 2020, the City Council approved a one -year agreement, with two one -year extensions, with the Los Angeles Centers fo r Alcohol and Drug Abuse (L.A. CADA) to provide homeless crisis housing, street outreach, and case management services in Alhambra. The current contract for services is set to expire on July 13, 2023 ; however, L.A. CADA has agreed to extend contract term f or an additional 5 years at the current rates with an annual CPI not to exceed 3%. In accordance with Alhambra’s Municipal Code, §3.38.050 and L.A. CADA’s nominal CPI increases, the extension would be advantageous to the City to maintain current services. L.A. CADA’s case workers have integrated seamlessly as a part of the City’s HOME Team and developed an effective partnership with the Alhambra Police Department. Over the past three years, L.A. CADA has successfully engaged with numerous individuals experi encing homeless, assisted with placement into treatment programs or recovery bridge shelters, along with case management, permanent housing referrals, job development, mental health linkage, legal support, and basic necessities such as food, water and clot hing. Therefore, staff recommends that the City Council authorize an amendment to the existing agreement to extend the term of the contract for 5 years at the current rates with an annual CPI not to exceed 3%.
Recommended Action: City Council authorize Amendment No. 4 to Contract No.
C2M20-31, subject to final language approval by the City Manager and the City Attorney, with the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) to extend the contract for 5 years at the current rate of $250,000.00 per year, with an annual CPI not to exceed 3%, for day-time service and $176,000 per year, with an annual CPI not to exceed 3%, for night and weekend coverage to provide services as part of the Alhambra Homeless Outreach Mental Evaluation (HOME ) Team ; authorize the City Manager to execute Amendment No. 4; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-53)
12. AWARD CONTRACT: DEVELOPMENT OF A COMPREHENSIVE SUSTAINABILITY PLAN – F2M22-64, RFP2M22-21, C2M23-19, M2M23-54
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On November 14, 2022, the City Council authorized the circulation of a Request for Proposals (RFP2M22 -21) for the development of a Comprehensive Environmental Sustainability Plan (CESP). A total of five (5) proposals for this project were received from qualified consulting firms. On March 16, 2023, an evaluation panel consisting of two City Council members and four City staff members interviewed and rated the firms to determine how each met the essential requirements outlined in the RFP including: Proposal Format and Approach; Understanding of Project Scope; Experience with Similar Work; Qualifications of Staff; and Performance on Previous Projects. After careful consideration, the evaluation panel determined Environmental Science Associates (ESA) best meets the City’s criteria and overall needs. The estimated completion for the CESP by ESA is 26 months, based primarily on extensive data collection and analysis and community engagement. As part of the process and scope of work, the consultant will review existing conditions and assess vulnerability; develop targets and strategies; conduct outreach (briefings, advisory groups, stakeholder discussions, and community workshops); and provide the plan document, with implementation and measurement support.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and the City Attorney, by and between the City of Alhambra and Environmental Science Associates (ESA), for the completion of a Comprehensive Environmental Sustainability Plan in an amount not to exceed $667,807; direct the Finance Director to appropriate grant revenue and expenditure funds in the amount of $680,000 from the Department of Housing and Urban Development (HUD); and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M23-54)
13. AUTHORIZE RFP: PROFESSIONAL ARCHITECTURAL DESIGN REVIEW CONSULTING SERVICES – F2M23-39, RFP2M23-12
Media Portfolio, Inc. has provided professional architectural design review services to the City since May 1999, and has provided additional services related to the administration and staff of the Design Review Board (DRB) since March, 2001. The City’s current contract with Media Portfolio, Inc. terminates on June 30, 2023. Staff is seeking to solicit proposals from qualified firms to serve as a consultant City Architect/Urban Designer providing professional architectural design review services in addition to managing administration and staffing of the City’s DRB.
Recommended Action: City Council approve the issuance of a Request for Proposals (RFP) for a consulting City Architect/Urban Designer to provide professional architectural design review consulting services, with proposals due no later than Monday, May 8, 2023.
14. AUTHORIZE RFP: PROFESSIONAL LANDSCAPE DESIGN REVIEW CONSULTING SERVICES – F2M23-39, RFP2M23-13
The City has contracted with Media Portfolio, Inc. to provide professional landscape design review services, specifically to evaluate compliance with State mandated standards for Model Water Efficient Landscape Ordinance (MWELO) since June 2015.
The City’s current contract with Media Portfolio, Inc. terminates on June 30, 2023. Staff is seeking to solicit proposals from qualified firms to serve as a consulting City Landscape
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Architect providing professional landscape design review services for residential, commercial, industrial, institutional, and mixed -used projects as well as working with architects, designers and property owners to ensure project compatibility with surrounding areas.
Recommended Action: City Council approve the issuance of a Request fo r Proposals (RFP) for a consulting City Landscape Architect to provide professional landscape design review consulting services, with proposals due no later than Monday, May 8, 2023.
15. PERSONNEL ACTIONS – F2M23-1
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated April 10 , 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
16. DEMANDS - F2M23-1
Recommended Action: City Council approve as submitted Final Check List (236279 thru 236393) in the amount of $ 805,933.73 for the period ending January 12, 2023 and Schedule of Wire Transfers in the amount of $2,419,646.37 for the week ending January 6, 2023; Final Check List (236394 thru 236395) in the amount of $84,786.00 for the period ending January 17, 2023 and Schedule of Wire Transfers in the amount of $ 394,885.27 for the week ending January 13, 2023; Final Check List (236018) in the amount of $978.29 for the period ending December 29, 2022; Final Check List ( 236396) in the amount of $50,000.00 for the period ending January 17, 2023; Final Check List (236397 thru 236538) in the amount of $601,306.32 for the period ending January 19, 2023 and Sched ule of Wire Transfers in the amount of $2,071,429.55 for the week ending January 20, 2023; and, Final Check List ( 236539 thru 236678) in the amount of $ 410,144.84 for the period ending January 26, 2023.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M23-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, April 24, 2023 at 6:00 p.m.
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N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meetin g.
Recordings are also available for viewing by the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK