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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
APRIL 24, 2023
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer , refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum : The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
April 24, 2023
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Maloney, Pérez, Andrade-Stadler
FLAG SALUTE: Led by Mayor Andrade-Stadler
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitud e for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
CEREMONIALS
1. COMMENDATIONS: OUTGOING COMMISSION MEMBERS – F2M23-3, F2M23-34
The City Council, on behalf of the citizens of Alhambra, wishes to recognize the City’s outgoing Board and Commission members for their outstanding and dedicated service to the City of Alhambra. Mayor Andrade-Stadler will present the Certificates of Service.
GLENN BARNETT
Parks & Recreation Commission
(8 years)
FRANK BODEMAN
Parks & Recreation Commission
(8 years)
ANDREA GUTIERREZ
Youth Commission
(4 years)
MEGHAN WEBSTER
Youth Commission
(4 years)
2. CERTIFICATE OF SERVICE: PARKS CREW CHIEF GERARDO MOTA – F2M23-3
Mayor Andrade-Stadler and the City Council wish to commend and thank Parks Crew Chief Gerardo Mota for his 25 years of faithful and loyal service to the Parks & Recreation Department and the City of Alhambra. Mayor Andrade-Stadler will present a Certificate of Service plaque to Mr. Mota for his outstanding work for the City.
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3. PROCLAMATION: ARBOR DAY – F2M23-3
Ratify the action of Mayor Andrade-Stadler in proclaiming April 28, 2023 as ARBOR DAY in Alhambra. Mayor Andrade-Stadler will present the Arbor Day proclamation to Director of Parks & Recreation Michael Macias.
PRESENTATIONS
4. STATE OF THE CITY ADDRESS – F2M23-16
Mayor Andrade-Stadler will provide insight on the current state of the City and the progress that has been made over the past year.
Recommended Action: City Council receive and file the informational report.
5. APPROPRIATE FUNDS TO EXECUTE THE CONSTRUCTION OF THE ALHAMBRA
COMMUNITY CENTER THROUGH A SPECIFIED GRANT FUNDED BY THE CALIFORNIA BUDGET ACT OF 2022 AND ADMINISTERED THROUGH CALIFORNIA STATE PARKS – F2M18-54, F2M22-65, M2M23-62
On March 27, 2023, Resolution No. R2M23 -15 was approved and passed by the City Council authorizing the application and receipt of grant funds for the construction of a new community center pursuant to policies and procedures for local assistance specified grants. On April 17 , 2023, staff received the grant contract for the project and the City Manager signed the agreement as designated by Resolution No. R2M23 -15. In order to proceed with the development of this important community project, staff is requesting the City Council appropriate grant revenue and expenditure funds in the 2 022-2023 Fiscal Year Budget. In addition, as with other community projects of this magnitude and complexity, staff is recommending one and/or two Councilmembers provide support to the City’s consulta nt selection and project monitoring process. In this regard, Council involvement will provide valuable opportunity to successfully guide the project toward completion and in alignment with the Council’s expectations and provide opportunity to report regular updates to the entire Council.
Recommended Action: City Council appropriate revenue and expenditure funds for the Specified Grant from the Budget Act of 2022, AB179, Chapter 249, Control Section
19.56, Item 3790-101-0001(k) Other Community Services, in the amount of $25,000,000; recommend one and/or two Councilmembers as a Sub -Committee; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-62)
CONSENT AGENDA (Item Nos. 6 – 26)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
6. CONSIDERATION OF A CHIEF OF POLICE CONTRACT WITH GARRETT KENNEDY – F2M-71, F2M23-2, C2M23-20, M2M23-66
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Chief of Police Kelley Fraser recently notified the City Manager of plans to retire as of May 10, 2023. Garrett Kennedy was hired by the City on March 26, 2001 and during his tenure with the Alhambra Police Department, has risen through the ranks as Police Officer, Police Corporal, Police Sergeant, Police Lieutenant/Commander and most recently serves as Assistant Chief of Police. Under the terms of the Employment Agreement, the Chief shall oversee the Police Department and its divisions; serve under the direction of the City Manager; and enforce the execution of all laws and ordinances governing the City of Alhambra.
Recommended Action: City Council ap prove that certain Employment Agreement designating Garrett Kennedy as the Chief of Police effective May 11, 2023 on file in the Office of the City Clerk as Contract No. C2M23-20 and by this reference incorporated herein and made a part hereof as though fully set forth herein; authorize the City Manager to execute the Employment Agreement; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-66)
7. APPROVAL OF CONTRACT FOR FISCAL YEAR S 2023-2024 AND 2024-2025 WITH THE ALHAMBRA CHAMBER OF COMMERCE – F2M21-43, C2M23-24, M2M23-55
The City has contracted with the Chamber of Commerce for many years to provide promotional services on behalf of the City. Staff considers the services proposed for Fiscal Years 2023 -25 and 2024 -25 are essential to supporting the business community, engaging residents, promoting Alhambra, and encouraging partnerships within the community. The following is a summary of a few of the services the Chamber of Commerce will be providing under the new contract: Participate with the City to support business retention and economic development efforts including providing ombudsman assistance between prospective and existing businesses an d City staff; and regularly coordinate with property owners, commercial brokers, and developers to help address vacancies; Serve as Alhambra’s central information office for the community to promote Alhambra as a destination for businesses, residents, tourists, and Chamber members and non-members; Provide special events including Lunar New Year Celebration, Alhambra State of the City, and Rose Court Luncheon ; Develop guides, informational brochures, and digital assets including Alhambra Eats, a marketing website for dining destinations for the community; and, Work with local schools to introduce students to local businesses and career opportunities including internships. Costs for the Chamber’s services have been proposed in the FY 2023 -25 budget. The cost o f $240,000 (or $120,000 per fiscal year) represents no increase in contract costs from the current fiscal year.
Recommended Action: City Council execute a contract, subject of final language approval by the City Manager and City Attorney, to the Alhambra Chamber of Commerce in an amount not to exceed $120,000 for Fiscal Year 2023-2024 and $120,000 for Fiscal year 2024-2025; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-55)
8. BUDGET APPROPRIATION FOR THE CHAPEL AVENUE AFFORDABLE HOUSING PROJECT – F2M20-71, M2M23-56
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On January 31, 2022, the City entered into a Disposition and Development Agreement (“DDA”) for the construction of an affordable housing project on a surface parking lot adjacent to the City-owned parking structure on Chapel Avenue. The project proposes to build 44 affordable housing units on site. On February 27, 2023, the City Council authorized the City Manager to execute an amended and restated DDA with Chapel Housing Partners, L.P., as well as, various project implementing documents. On March 9, 2023, the City Manager executed an amended and restated DDA and various documents.
As the closing date approaches, Chapel Housing Partners, L.P. will be required to draw funds from the Housing Ass et Fund Account. Staff is requesting an appropriation of $4,500,000.00 from the Housing Asset Fund. There is sufficient funding from the Housing Asset Fund balance to cover the cost.
Recommended Action: City Council approve a budget appropriation for the Chapel affordable housing project; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M23-56)
9. AWARD CONTRACT: PURCHASE OF ONE 10 -YARD DUMP TRUCK – F2M23-6A, C2M23-25, M2M23-57
The current Public Works dump truck has been in service for 33 years and has reached its expected life span for usage. As such, staff is seeking to purchase one dump truck to replace the aging vehicle though a cooperative purchase agreement. Cooperative purchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On August 5, 2021, Sourcewell opened four bids for the procurement of roadway maintenance equipment with related accessories, attachments, materials and supplies. Sourcewell awarded contract 080521-PBL to PB Loader on November 5, 2021 - a contract that does not expire until October 11, 2025. Sourcewell bid specifications included an option for purchasing dump trucks for road maintenance; therefore, staff is recommending purchasing one new dump truck vehicle utilizing this option.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to PB Loader in an amount not to exceed $287,551.85 for the purchase of one 10-yard dump truck for the Public Works Department; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-57)
10. AWARD CONTRACT: MAIN STREET SEWER MAIN REPLACEMENT PROJECT BETWEEN GRANADA AVENUE AND EL MOLINO STREET – F2M23-26, N2M23-24, C2M23-26, M2M23-57
On February 27, 2023, the City Council approved the distribution of a Notice Inviting Bids for the Main Street Sewer Main Replacement Between Granada Avenue and El Molino Street. On March 30, 2023, bids were opened by the City Clerk. Ten bids were received, which ranged from base bid amounts of $673,020 to $1,622,700. GRBCON Inc. submitted the lowest qu alified bid at $673,020.00. In addition to base bid amount, GRBCON Inc. submitted $37,859.00 under the Alternative Bid Schedule. Staff reviewed the bid submitted by GRBCON Inc . and found it to be in full compliance and conformance with the project specifications.
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Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and GRBCON Inc., for the Main Street Sewer Replacement Project between Granada Avenue and El Molino Street in an amount not to exceed $710,879.00; find the Main Street Sewer Replacement Project between Granada Avenue and El Molino Street categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b); and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-58)
11. AWARD CONTRACT: PROFESSIONAL ENGINEERING SERVICES FOR THE SEWER SYSTEM FLOW MONITORING AND CAPACITY ANALYSIS STUDY – F2M23-27, RFP2M23-4, C2M23-27
On February 27, 2023, the City Council approved the distribution of a Request for Proposals for Engineering Design Services for the Sewer System Flow Monitoring and Capacity Analysis Study. Staff reviewed and evaluated the proposal received. Based on qualifications, experience, reputation, responsiveness, availability and cost, Utility systems, Science & Software, Inc. was selected as the most responsive firm.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Utility Systems, Science & Software, Inc. for the Sewer System Flow Monitoring and Capacity Analysis Study in an amount not to exceed $83,665.00 ; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-59)
12. NOTICE INVITING BIDS: FRONT STREET WATER MAIN REPLACEMENT AND ZONE CHANGE - PHASE 1 – F2M19-20, N2M23-45
Currently, Mission Road is the dividing line between the South Zone and North Zone - the two major pressure zones in the City. The break in pressure zones exists because of the topography of the City. With the pressure zone break at its current location, residents along Front Street experience low water pressure. Hydraulic te sting conducted in the area of Front Street between Marengo and Atlantic have shown that moving the zone break south to Shorb Street and replacing the existing four -inch cast iron water mains in this area would significantly increase the water pressure and fire flow capability in the area. The project involves construction in three phases, sequentially over the next three years with one section of the project occurring each year. This project is Phase 1 which will be on Front Street from Atlantic Boulevard to Olive Avenue.
Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Front Street Water Main Replacement and Zone Change - Phase 1 with bids due no later than 10:30 a.m. on May 25, 2023 and opened at 11:00 a.m. that same day.
13. NOTICE INVITING BIDS: REHABLITATION OF THE STORM DRAIN ON MONTEZUMA AVENUE – F2M23-40, N2M23-46
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The City of Alhambra Utilities Department is responsible for inspection, maintenance and repair of the storm drain system in the public right-of-way and in drainage easements. The storm drain pipe at Montezuma Avenue , located from 2801 Montezuma Avenue to Ramona Avenue, has been broken and needs to be repaired to handle normal water flow before flooding occurs. Due to the pipe passing through many private properties, the pipe lining method is a preferable way to repair the pipe. This storm drain pipe is 36 -inch in diameter and a pproximately 350 feet in length. Plans and specifications have been prepared; staff has reviewed the plans and found them to be consistent with City standards.
Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Rehabilitation of the Storm Drain on Montezuma Avenue Project with bids due no later than 10:30 a.m. on May 18, 2023, and opened at 11:00 a.m. that same day.
14. RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE ALL DOCUMENTS
AND AGREEMENT S FOR PROJECTS FUNDED THROUGH THE STATE OF
CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) ON BEHALF OF THE CITY – F2M23-18, R2M23-25
The City of Alhambra is eligible to receive state and federal funding for various transportation projects through the State of California Department of Transportation (Caltrans). To ensure receipt of state and federal funding for these projects, the City Council must adopt a resolution designating the City Manager as the authorized official to execute documents and agreements for projects funded through Caltrans . Additionally, from time to time, the City submits grant applications for state or federally funded programs. The City has been awarded state or federally funded grants f or Capital Improvements Projects, which are managed by the Public Works Department. The state or federally funded grants, administered by Caltrans, require submittals from the City at the time of submission of the grant application, at the acceptance of the grant, during the grant project implementation, and/or following the grant project completion. In order to comply with the state and federal requirements on certain submittals, staff recommends having the City Manager or her designee sign all state and federally funded documents.
Recommended Action: City Council adopt Resolution No. R2M23 -25 entitled: A Resolution of the Alhambra City Council authorizing the City Manager or designee to execute all documents and agreements for projects funded through the State of California Department of Transportation (Caltrans)
15. RESOLUTION APPROVING A REVISED SIDE LETTER OF AGREEMENT AMENDING
THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF AHAMBRA AND THE ALHAMBRA POLICE DISPATCH ASSOC IATION – F2M23-2, C2M21 -51, R2M23-22
Following the City Council’s approval of the Side Letter with the Alhambra Police Dispatch Association (APDA) at the Council meeting of April 10, 2023, staff discovered a clerical error that incorrectly referenced the wrong fiscal years and effective dates for the salary increases that were agreed upon. The revised side letter reflects the corrected fiscal years
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and effective dates for the salary increases. Adoption of a resolution to implement these revised changes and to correct the record is required.
Recommended Action: City Council adopt Resolution No. R2M2 3-22 entitled: A Resolution of the Alhambra City Council approving a Revised Side Letter amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Police Dispatch Association and amending the City of Alhambra Compensation Plan , superseding Resolution No. R2M23-18
16. RESOLUTION APPROVING A THIRD SIDE LETTER OF AGREEMENT WITH THE ALHAMBRA MANAGEMENT EMPLOYEES’ ASSOCIATION FOR A POSITION TITLE CHANGE – F2M23-2, C2M17-70, R2M23-24
Following the resignation of an employee in November 2022, City staff conducted two recruitments, each time attempting to fill a vacancy in the Marketing and Community Engagement Specialist position. Both recruitments failed to produce viable and qualified candidates to fill the position. Following the failed recruitments, staff researched comparable positions within the field and d iscovered similar positions to possess “Public Information” and/or “Communications” within their titles. Therefore, in order to bring the position title in line with industry standards, a title change from Marketing and Community Engagement Specialist to P ublic Information Specialist was proposed to the A lhambra Management Employees’ Association (AMEA). The City and AMEA have conferred and reached agreement regarding amending the existing MOU and class specification from Marketing and Community Engagement S pecialist to Public Information Specialist.
Adoption of a resolution approving the third Side Letter Agreement is necessary to memorialize the change.
Recommended Action: City Council adopt Resolution No. R2M23 -24 entitled: A Resolution of the Alhambra City Council approving a Third Side Letter to the Memorandum of Understanding between the City of Alhambra and the Alhambra Management Employees’ Association to memorialize AMEA’s agreement to change the title of the classification of Marketing and Community Engagement Specialist to Public Information Specialist in the existing Memorandum of Understanding and to the class specification.
17. RESOLUTION DECLARING CITY’S INTENTION TO DISPOSE OF REAL PROPERTY
AND SETTING THE DATE FOR A PUBLIC HEARING TO CONSIDER THE DISPOSITION OF PROPERTY ADJACENT TO STORY PARK – F2M21-22, R2M23-23
In January 2021, the City received a complaint from a neighbor regarding leaves falling from an oak tree from a vacant, adjacent property creating a hazard on Story Place. Staff investigated the matter and determined the property in question was part of Story Park.
The investigation also revealed the land was landlocked and only accessible through the six adjacent residential properties. Given the location and status of this landlocked, unimproved and publicly inaccessible property, staff believes the property is more properly reconfigured to be part of the adjacent residential properties. This will elimina te maintenance and liability issues for the City. In April 2022, the City Council directed staff to move forward to dispose of the property. Pursuant to California Government Code §38503, before the disposition of such property, the City Council is require d to adopt a Resolution of Intention describing the proposed abandonment of property and to fix a time,
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at least thirty days after adoption of the Resolution of Intention, when it will consider and take action to order all or any portion of the park abandoned and the land sold or otherwise transferred. This public hearing is scheduled for June 26, 2023. The Lot Line Adjustment, General Plan Amendment, and Zone Change applications, along with a Resolution declaring the Property to be exempt surplus under pr ovisions of California Government Code §54220, et seq. (the “Surplus Land Act”), will also be presented to the City Council on that date.
Recommended Action: City Council adopt Resolution No. R2M23 -23 entitled: A Resolution of the City Council of the City of Alhambra, California, declaring its intention to dispose of real property and setting the date for a meeting to consider the disposition of property declaring the City’s intention to dispose of the unimproved real property approximately 12,937 square feet in size that is part of Story Park (APN 5337 -002-900) but is separated from the improved portion of Story Park by a concrete channel known as the San Pascual Wash, and set a Public Hearing date of June 26, 2023 at 6:00 p.m., or as soon thereafter as the matter may be heard, to consider and take action to order that landlocked, inaccessible and unimproved portion of the park abandoned and the land transferred.
18. AUTHORIZATION TO ENTER INTO A COOPERATIVE AGREEMENT WITH CALTRANS FOR THE 710 STUB IMPROVEMENTS INTO A FOUR -LANE ARTERIAL AND APPROPRIATION OF FUNDS – F2M19-32, C2M23-28, M2M23-60
On March 13, 2023, the City Council authorized a Cooperative Agreement with Caltrans for the Fremont Ramp and Interchange Improvements as part of the “Advanc ing Alhambra” project to improve local roads and safety for residents and reduce traffic and congestion in Alhambra. Alhambra’s traffic studies in 2020 and scoping in 2021 identified specific locations for mobility improvement consideration including the on/off ramps at Fremont, Atlantic, Garfield and the conversion of the 710 Stub at Valley into a four -lane arterial. The improvements are anticipated to keep motorists on the I -10 rather than encourage repeat cut through via Alhambra’s streets and neighborhoods. Since traffic will be more efficient with less congestion, the improvements will aid in reducing idling and improving air quality in Alhambra. This Cooperative Agreement is specifically for those improvements along the 710 Stub at Valley. The project reduces the Stub from a six-lane freeway corridor to a four -lane local arterial. Featured with the new arterial are biking lanes, a pedestrian walkway, lighting, parkways with trees and landscape, and stormwater pre-treatment elements including water capture and reuse elements.
Recommended Action: City Council authorize entering into a Cooperative Agreement, subject to review and approval by the City Manager and the City Attorney, by and between the City of Alhambra and the California Department of Transportation (Caltrans) for the Project Initiation Document (PID) for the 710 Stub Improvements Into a Four-Lane Arterial; approve an appropriation of funds in the amount of $200,000 for Caltrans’ review of the project; and, direct staff to undertake the steps necessary to finalize the Council’s actions. (M2M23-60)
19. NOTICE INVITING BIDS: ALMANSOR COURT EXTERIOR IMPROVEMENT PROJECT – F2M23-41, N2M23-47
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On January 23, 2023, the City Council approved the reallocation of American Rescue Plan Act (ARPA) funds not to exceed $481,942 to fund certain Almansor Court Exterior Improvement Projects. Specifications and bid documentation have been completed for the Almansor Court Exterior Improvement Project. The project will include new paint and stucco to the exterior of the Almansor Court building. Bids are due no later than 10:30 a.m. on May 25, 2023, in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Almansor Court Exterior Improvement Project ; and, direct staff to undertake the steps necessary to finalize Council’s action.
20. AWARD CONTRACT: PURCHASE OF A HIGH -FREQUENCY RADIO UNIT – F2M23- 6B, C2M23-21, M2M23-61
The Fire Department applied for grant funding in the amount of $60,000 from the California Governor’s Office of Emergency Services (Cal OES) under the High Frequency Communications Program to purchase a high-frequency radio unit, including installation, training and unlimited access to the dedicated FCC frequencies to support emergency communications. The Fire Department was notified by Cal OES that the request had been approved for the radio unit purchase. NVIS Communications, LLC is the preselected vendor under the Cal OES grant for the purchase of equipment. The purchase is allowable per Alhambra Municipal Code §3.36.080(E). The grant performance period for the project is April 1, 2022 to October 31, 2023.
Recommended Action: City Council award a contr act, subject to final language approval by the City Manager and City Attorney, to NVIS Communications, LLC for the purchase of a high-frequency radio unit and training in an amount not to exceed $60,000; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-61)
21. AWARD OF CONTRACT FOR THE FIRE DEPARTMENT STATION 71 WOMEN’S
LOCKER/BATHROOM REMODEL PROJECT AND APPROPRIATION OF
EXPENDITURES – F2M23-23, N2M23-15, C2M23-23, M2M23-64
On February 13, 2023, the City Council approved a Notice Inviting Bids for the Fire Department’s Station 71 Women’s Locker/Bathroom Remodel Project. On March 16, 2023, the City Clerk received four bids for this project, which ranged from $83,224.00 to $432,500.00. On March 29, 2023, the lowest bidder company informed the City they were withdrawing their bid. Staff reviewed the remaining bids and found the bid from Dynasty Builders, Inc. to be the next lowest responsive bid. Dynasty Builders, Inc. has the necessary licenses to complete the project; worked on previous projects in Alhambra; and, had favorable reference checks.
Recommended Action: City Council 1) Award a contract, subject to final language approval by the City Manager and City Attorney, to Dynasty Builders, Inc. in the amount of $171,633.25 for the Alhambra Fire Department Station 71 Women’s Locker/Bathroom Remodel Project; determine the project is exempt from CEQA pursuant to CEQA guidelines section 15301; direct staff to undertake the steps necessary to finalize the Council’s action; and, 2.) Approve an additional appropriation from the Capital Outlay Fund
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in the amount of $71,633.25 under expenditure Account No. 310.30.3010.92137. The remaining balance of $100,000.00 for this project is funded from the American Rescue Plan Act Fund. (M2M23-64)
22. AWARD CONTRACT: PURCHASE OF A PUMPPOD USA MOBILE DRAFTS UNIT – F2M23-6B, C2M23-22, M2M23-63
Staff is recommending the purchase of a Direct Recirculating Apparatus Firefighting Training & Sustainability (DRAFTS) unit from PumpPod USA. The mobile DRAFTS unit employs recycled water versus tapping hydrant water for each evolution. The system utilizes a catch trailer for a firefighter or an apparatus to direct water flow into a recycling chamber. The water is recycled, reused, and stored after each training. The unit with the portable hydrant allows the Department to train firefighters with full flowin g water. In addition, the Engine Companies can train without having to call “Out of Service” thus significantly increasing the hours of training but reducing time and costs related to these exercises. The Fire Department was awarded a grant in the amount o f $203,000.00 for Urban Search and Rescue (US & R) equipment, supplies, and training from the State Homeland Security Grant Program. The purchase of the unit will be covered by this grant.
Pursuant to Alhambra Municipal Code 3.36.080 (B)(2), the purchase method may be dispensed when the equipment can only be obtained from one source (sole source).
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to Think Pod Inc., dba PumpPod U SA, for the purchase of a Direct Recirculating Apparatus Firefighting Training & Sustainability (DRAFTS) unit, in an amount not to exceed $119,064.31 ; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M23-63)
23. ADOPTION OF THE 2023 STRATEGIC PLAN – F2M23-35, M2M23-65
The City Council, City Manager, Department Heads and Facilitator William Kelly of Kelly Associates Management Group held a Special Council Meeting for a Strategic Planning Session on March 30, 2023 to update the City’s current Strategic Plan (adopted in 2021).
Following the meeting, staff met to review the Council’s goals and objectives and discuss strategy and status of the new and updated strategic plan ideas with detailed goals and metrics to guide staff. On April 17, 2023, the City Council held a second special Council meeting to review all of the items on the updated 2023 Strategic Plan. The new Strategic Plan contains six Goals, defined: Goal 1: Enhance Public Safety; Goal 2: Improve Infrastructure and Mobility; Goal 3: Create a Strong Financial Base and Strong Economic Base (Economic Development); Goal 4: Enhance Transparency and Open Governance; Goal 5: Promote Sustainability; and, Goal 6: Improve Housing Opportunities. Staff will bring updates on the 2023 Strategic Plan to the Council on a quarterly basis.
Recommended Action: City Council adopt the 2023 Strategic Plan and direct staff to undertake the steps necessary to finalize the Council’s action. (M2M23-65)
24. TREASURER’S REPORT – F2M23-1
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Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of March 2023, listing all of the City's investments as of March 31, 2023.
25. PERSONNEL ACTIONS – F2M23-1
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated April 24, 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
26. DEMANDS - F2M23-1
Recommended Action: City Council approve as submitted Final Check List (236844 thru 236994 in the amount of $1,440,099.91 for the period ending February 2, 2023; Final Check List ( 236995 thru 237126 ) in the amount of $ 702,401.94 for the period ending February 9, 2023 and Schedule of Wire Transfers in the amount of $11,272,174.95 for the week ending February 3, 2023; Final Check List (237127 thru 237257) in the amount of $826,345.06 for the period ending February 16, 2023 and Schedule of Wire Transfers in the amount of $50,724.33 for the week ending February 10, 2023 ; Final Check List (237258 thru 237347) in the amount of $ 206,375.61 for the period ending February 23, 2023 and Schedule of Wire Transfers in the amount of $1,885,664.98 for the week ending February 17, 2023; and, Final Check List (237348 thru 237348) in the amount of $8,000.00 for the period ending February 27, 2023 and Schedule of Wire Transfers in the amount of $999,876.46 for the week ending February 24, 2023..
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M23-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, May 8, 2023 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you
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will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regu lar meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, a t the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK
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