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Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers , 1 1 1 South First Street
May 22 , 202 3
6:0 0 p.m.
ROLL CALL: At 6: 22 p.m., on Monday, May 22 , 202 3 , the Alhambra City Council met in the Council Chambers of Alhambra City Hall .
PRESENT: LEE , P É REZ, MALONEY , MAZA , ANDRADE-STADLER ABSENT: NONE
Officials Present in person and via Zoom: City Manager Binnquist, City Attorney Montes, Assistant City Manager Garcia, Deputy City Manager Stover, City Clerk Myles, Director of Public Works & Utilities Ray, Director of Finance Lieu, Director of Parks and Recreation Macias, Director of Library LohGuan, Director of Community Development Ho , Chief of Police Kennedy , Fire Chief Ragusa FLAG SALUTE : Led by Mayor Andrade-Stadler
LAND ACKNOWLEDGEMENT : We acknowledge d that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Action Taken : By motion, determine d that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
Vote: Moved: PÉREZ Seconded: LEE
Ayes: MALONEY, LEE, MAZA, PÉREZ , ANDRADE-STADLER
Noes : NONE
Absent: NONE
CEREMONIALS
1. PROCLAMATIONS – F2M23-3
A. Ratify the action of Mayor Andrade-Stadler in proclaiming June 2, 2023 as National Gun Violence Awareness and Wear Orange Day in Alhambra.
B. Ratify the action of Mayor Andrade-Stadler in proclaiming June 2023 as LGBTQ+ PRIDE MONTH in Alhambra.
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ANDRADE-STADLER : Mayor Andrade-Stadler requested to move the consent calendar to the next item s to be handled on the agenda. There were no objections from Council.
CONSENT AGENDA (Item Nos. 6-26)
All other items listed under the Consent Agenda, with the exception of Item No. 21 and 27, were considered by the City Council to be routine and were enacted by one motion.
6. REQUEST TO REFUND FEES – ASIAN AMERICANS ADVANCING JUSTICE – F2M23-7, M2M23-92
On May 8, 2023, Councilmember Maloney requested a refund of the special event permit fees paid by Asian Americans Advancing Justice be considered. Asian Americans Advancing Justice coordinated a Community Dance on May 20, 2023 at the Lai Lai Ballroom & Studio to celebrate AAPI Heritage Month and the unity spirit, pride, culture and joy of Asian Americans and Pacific Islanders. The City ’s fees paid for the special event permit were $1,426.17.
Discussion : None
Action Taken: City Council direct ed the Finance Director to refund special event permit fees paid in the amount of $1,426.17 to Asian Americans Advancing Justice, as deemed appropriate. ( M2M23-92 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
7. AWARD CONTRACT: DEVELOPMENT OF A FEASIBILITY STUDY FOR THE STORY PARK STORMWATER CAPTURE PROJECT – F2M23-29, RFP2M23-7, C2M23-36, M2M23- 78 On March 13, 2023, the City Council approved the distribution of a Request for Proposals for Development of a Feasibility Study for the Story Park Stormwater Capture Project. The Feasibility Study will satisfy the requirements of the Safe Clean Water Program to compete for funding from the Regional Program for stormwater project design, construction, operations and maintenance, and other related eligible activities at the proposed Story Park site. Four proposals were received for the project. A review committee comprised of three staff members reviewed the submitted proposals. Staff evaluated the proposals based on qualifications, experience, references, technical approach, responsiveness and cost. Craftwater Engineering Inc. was selected as the most responsive firm.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Craftwater Engineering Inc. for the development of a Feasibility Study for the Story Park Stormwater Capture Project in an amount not to exceed $99,946.00; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-78 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
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8. AWARD CONTRACT: PURCHASE AND INSTALLATION OF FUEL MASTER HARDWARE & SOFTWARE – F2M23-46, C2M23-37, M2M23-79
As part of the City of Alhambra ’s on-going effort to monitor fuel inventory and usage more accurately, the purchase and installation of a new fuel master system at the Alhambra Police Department and a hardware upgrade to the Alhambra City Yard is needed. Staff is seeking to purchase this system though a cooperative purchase agreement. Cooperative purchase is allowable per Alhambra Municipal Code 3.36.080(B)(3). On September 29, 2020, Sourcewell opened bids for the procurement of Electronic Fuel Management systems & related equipment, accessories, and services. Sourcewell awarded contract 092920-SYS to Syn-Tech Systems on November 4, 2021, a contract that does not expire until December 4, 2024. Fuel Serv is the local Authorized Distributer for Syn-Tech Systems.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Fuel Serv for the purchase and installation of Fuel Master fuel tracking hardware & software for the Alhambra Police Department and Alhambra City Yard in the amount of $125,568.13; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-79 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
9. STREET EASEMENT: 1318 AND 1322 WEST ALHAMBRA ROAD – F2M23-8, M2M23-80, D2M23-2029
Staff requests that the City Council accept a street easement for the property located at 1318 and 1322 W. Alhambra Road. To provide for proper sidewalk access purposes along the full property frontage for a sidewalk width of 5 feet, the project located at 1318 and 1322 W.
Alhambra Road required a 5-foot street easement dedication. The sketch and legal description have been completed, and have been reviewed and approved by the City Engineer.
Discussion : None
Action Taken: City Council adopt ed Minute Order No. M2M23-80 as follows:
RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain Easement (Deed No. D2M23-2029 ) from Tong Jue Si, a California Non-Profit Religious Corporation granting to the City of Alhambra an easement for public streets and highways and public utility purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, more particularly described as follows:
The northly 5 feet of Lots 1 and 2 of Teagarden Tract, in the City of Alhambra, County of Los Angeles, State of California, as per Map recorded in Book 13, Page 93 of Maps, in the Office of County Recorder of Said County Area is approximately 500 square feet.
and, direct ed staff to undertake the steps necessary to finalize Council ’s action. 4 5-22 -2 3
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
10. APPROVE MOA: ADMINISTRATION AND COST SHARING FOR IMPLEMENTATION OF
THE COORDINATED INTEGRATED MONITORING PROGRAM & WATERSHED
MANAGEMENT PLAN FOR THE UPPER LOS ANGELES RIVER WATERSHED MANAGEMENT AREA – F2M13-54, C2M23-38, M2M23-81
Staff requests that the City Council approve a Memorandum of Agreement (MOA)between the City of Alhambra and 18 other governmental agencies and the San Gabriel Valley Council of Governments for the administration and cost sharing among the agencies related to the implementation of the Coordinated Integrated Monitoring Program and Enhanced Watershed Management Program for the Upper Los Angeles River Watershed Management Area. This MOA shall become effective on July 1, 2023 and shall remain in effect for three (3) years up to and including June 30, 2026.
Discussion : None
Action Taken: City Council approve d a Memorandum of Agreement (MOA) between the City of Alhambra and 18 other governmental agencies and the San Gabriel Valley Council of Governments for the administration and cost sharing among the agencies related to the implementation of the Coordinated Integrated Monitoring Program and Watershed Management Program for the Upper Los Angeles River Watershed Management Area in the amount of $25,278.00 for FY 2023-24; $24,472.00 for FY 2024-25 and $29,209.00 for FY 2025-26; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M23-81 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
11. NOTICE OF COMPLETION: LONGDEN WELL NO. 2 TEMPORARY PUMP RENTAL – F2M22-29, C2M22-35, M2M23-82
On June 27, 2022, the City Council awarded a contract to General Pump Company for the Longden No. 2 Temporary Pump Rental in the amount of $88,971.00. The final cost of the project was $88,971.00 per the contract amount. The project has been completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion : None
Action Taken: City Council accept ed the work of General Pump Company Inc. for Longden No. 2 Temporary Pump Rental as complete in the amount of $88,971.00; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct ed the Finance Director to release the retention 35 days from the date of recordation if no liens are filed; and direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-82 )
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Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
12. NOTICE OF COMPLETION: LONGDEN WELL NO. 2 MOTOR REPLACEMENT PROJECT – F2M22-29, C2M22-6, M2M23-83
On February 28, 2022, the City Council awarded a contract to General Pump Company for the Longden No. 2 Motor Replacement in the amount of $227,064.00. The final cost of the project was $222,442.23, $4,621.77 below the contract amount due to a reduction in labor time required to install the motor. The project has been completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion : None
Action Taken: City Council accept ed the work of General Pump Company Inc. for Longden No. 2 Motor Replacement as complete in the amount of $222,442.23; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct ed the Finance Director to release the retention 35 days from the date of recordation if no liens are filed; and direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-83 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent : NONE
13. AWARD CONTRACT: FINANCIAL MANAGEMENT SOFTWARE ANNUAL MAINTENANCE – F2M5-75, C2M23-39, M2M23-84
The Finance Department utilizes Tyler EDEN as the financial management software for the City. The EDEN system provides several crucial software/database modules, including general ledger, accounts payable, payroll, and human resources. EDEN software is licensed to the City from Tyler Technologies, Inc. and is critical to the operations of the Finance Department. Tyler Technologies, Inc. is the sole provider of software licenses, user support, software updates, and version upgrades for the EDEN product. Pursuant to Alhambra Municipal Code 3.36.080 (B)(2), the purchase method may be dispensed when the equipment can only be obtained from one source (sole source). Staff is recommending an award of contract to Tyler Technologies, Inc. Staff will be bringing an item to the next City Council meeting to request for an award of contract for a new Enterprise Resource Planning (ERP) accounting system.
Discussion : None
Action Taken: City Council award ed a professional services agreement, subject to final language approval by the City Manager and City Attorney, to Tyler Technologies, Inc. (EDEN) for the annual software support, maintenance, and license agreement for the City ’s Financial Management System in an amount not to exceed $71,000; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-84 ) 6 5-22 -2 3
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
14. AUTHORIZE RFP: DESIGN SERVICES FOR TRAFFIC SIGNAL SYNCHRONIZATION PROJECT – ADAPTIVE/TRAFFIC RESPONSIVE UPGRADES PHASE 1 – F2M23-47, RFP2M23-17
As part of a broader package of projects known as the SR-710 MIPs (Mobility Improvement Projects), traffic signal synchronization projects were awarded by LACMTA Measure R Funding. The SR-710 MIPs are the result of reallocated Measure R Funds for the SR-710 North Project to new mobility improvement projects within the San Gabriel Valley subregion.
This project encompasses four project corridors affecting 62 traffic signals in the City of Alhambra along Garfield Avenue, Fremont Avenue, Atlantic Boulevard, and Valley Boulevard.
These four corridors are funded under separate LACMTA Measure R Funding Agreements but are being combined for the purposes of this RFP because of identical preliminary design scope and objectives for all project areas and to gain efficiency in preparation and review and in managing these projects. The Alhambra Adaptive Traffic/Traffic Responsive Control Project (Garfield, Fremont, Atlantic and Valley) is an eligible SR-710 North Corridor Mobility Improvement approved by the Metro Board of Directors. The project will upgrade the traffic signal system, and other components at major north-south and east-west corridors to improve the traffic operations and mobility in the City. These improvements will be planned and developed in conjunction with adjacent cities and Los Angeles County to ensure that traffic operations are coordinated through major corridors within the SR-710 area. Staff is seeking to distribute a Request for Proposals for professional engineering design services for the project.
Discussion : None
Action Taken: City Council authorize d the distribution of a Request for Proposals for Design Services the Traffic Signal Synchronization Project – Adaptive/Traffic Responsive Upgrades Phase 1 with proposals due no later than 4:00 p.m. on Thursday, June 22, 2023.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
15. AUTHORIZE RFP: UNINTERRUPTABLE POWER SUPPLY SYSTEMS – F2M23-48, RFP2M23-14
The Police Department facility was built in 1994 and now requires services to upgrade and install two uninterruptable power supply (UPS) systems. The current UPS systems are beyond their useful life. Updated UPS systems are crucial for maintaining the computer aided dispatch (CAD) system operability and police radio equipment functionality. Services sought include installation of equipment, upgrading electrical wiring, maintenance and administration of upgrades.
Discussion : None
Action Taken: City Council authorize d the distribution of a Request for Proposals (RFP) for the purchase and installation of two uninterruptable power supply systems for the 7 5-22 -2 3
Police Department facility; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
16. NOTICE INVITING BIDS: FIRE STATION 73 KITCHEN REMODEL PROJECT – F2M23-49, N2M23-61
The kitchen at Fire Station 73 is old and deteriorated. It is in need of a complete rehabilitation.
Plans and specifications have been prepared to rehabilitate the kitchen with new cabinets, fixtures, flooring, lighting, plumbing fixtures and paint. Bids are due no later than 10:30 a.m. on June 29, 2023 in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Discussion : None
Action Taken: City Council authorize d staff to circulate a Notice Inviting Bids to prospective contractors for the Fire Station 73 Kitchen Remodel Project; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
17. CONTRACT AMENDMENT: WIRELESS MOBILE SERVICES AGREEMENT WITH T- MOBILE – F2M22-6B, C2M22-60, M2M23-85
On November 14, 2022, the City Council approved an agreement with T-Mobile USA, Inc. for Connecting Heroes Program wireless mobile services through May 2023 for an amount estimated at $16,647 annually. The original contract amount did not include charges for taxes and fees. The T-Mobile Connecting Heroes Program amendment states the term of the agreement (C2M22-60) will continue on a month-to-month basis provided the NASPO ValuePoint Contract No. MA176 – Master Agreement is in effect, which has a contract ending date of August 11, 2024. The City has the option to terminate the contracted support services at any time upon 30 days written notice to T-Mobile.
Discussion : None
Action Taken: City Council approve d an amendment, subject to final language approval by the City Manager and City Attorney, to the agreement between the City of Alhambra and T-Mobile USA, Inc. (C2M22-60) for wireless mobile services for an amount not to exceed $19,800 annually; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-85 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
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18. AWARD CONTRACT: LANDSCAPE MAINTENANCE SERVICES FOR VARIOUS CITY PROPERTIES – F2M23-32, RFP2M23-6, C2M23-40, M2M23-87
In March of 2023, staff released a Request for Proposals (RFP2M23-6), requesting landscaping maintenance services for the maintenance of various landscaped areas throughout the City of Alhambra, including the downtown area, Auto Row, various park sites, City Hall, Police Department, Library, Freeway off-ramps, Public Works & Utilities Department Facilities, and Parking Structures. Six proposals were submitted, and a committee comprised of representatives from Parks & Recreation, Public Works and the Utilities Department evaluated the proposals and ranked them based on various factors from experience, to price, to references. After a lengthy review process, staff agreed Parkwood Landscape Maintenance Inc. is the most professional, qualified, and best priced proposal. Under the new proposal, Parkwood will increase their field staffing level by three full time employees to better serve the City and provide a more consistent and improved level of service. Parkwood Landscape Maintenance Inc. proposes to provide landscaping maintenance services to City facilities at an amount not to exceed $465,660.00. After completion of the third year, Parkwood may submit for a one-time cost adjustment per the CPI index, limited to no more than 5%. As such, staff recommends awarding a two-year contract with an option for 1 two-year and 1 one-year contract extension periods to Parkwood Landscape Maintenance Inc., effective July 1, 2023.
Discussion : None
Action Taken: City Council award ed a two-year contract, subject to final language approval by the City Manager and City Attorney, to Parkwood Landscape Maintenance Inc. for landscape maintenance services for City Hall, Police Department, Library, Public Works and Utilities Department facilities in an amount not to exceed $465,660 commencing July 1, 2023 through June 30, 2025, the contract provides for a two-year contract period with an option for one two-year contract extension and an additional one-year contract extension period; authorize d the City Manager to execute the extensions if the services are satisfactory; direct the Finance Director to appropriate funds in the amounts outlined in the May 22, 2023 report by the Director of Parks & Recreation; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-87 )
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
19. NOTICE INVITING BIDS: POLICE DEPARTMENT SERVER ROOM HVAC UPGRADE – F2M23-51, N2M23-60
The existing cooling unit servicing the Alhambra Police Department server room is tied into the existing chiller. This unit does not run independently and has malfunctioned due to various issues. When the unit malfunctions, it causes the servers to lose power and vital technology services are lost. The City has secured a consultant to assess the structural feasibility of installing two additional units which enables the server room to function independently of the building chiller. The assessment confirmed structural feasibility of the proposed units and the City is moving forward with the equipment anchorage and support design. Specifications have been prepared and will be included in the advertised Notice Inviting Bids.
Discussion : None
Action Taken: City Council approve d the distribution of a Notice Inviting Bids to qualified contractors for the Police Department Server Room HVAC Upgrade with bids due no 9 5-22 -2 3
later than 10:30 a.m. on June 15, 2023, and opened at 11:00 a.m. that same day.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
20. CONTRACT AMENDMENT: PROFESSIONAL ON-CALL CEQA & NEPA CONSULTING SERVICES – F2M16-39, C2M16-42, M2M23-86
On June 27, 2016, the City Council awarded a Professional Services Agreement (“Agreement ”) to Dudek for California Environmental Quality Act (CEQA)/ National Environmental Policy Act (NEPA) consulting services on an as-needed basis for future development projects. This contract provides for a revolving fund to render services that are reimbursed by a project applicant. Previously, the City Council approved amendments to the Agreement in 2018 and in 2021 (both to adjust the not-to-exceed cap). The City has engaged Dudek with a variety of projects in the past and will need on-call CEQA services for future development projects. The proposed amendment extends the term for an additional five-years through June 27, 2027 after which time, any additional renewal terms will require City Council approval. The contract can be terminated at any time by providing sixty days advance notice.
The amendment also increases the not-to-exceed cap by $250,000 (from $350,000 to $600,000 for the life of the contract), unless the Agreement is further amended.
Discussion : None
Action Taken: City Council approve d that certain Third Amendment to Agreement for Professional Planning Services with Dudek for on-call California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) consulting services on an as-needed basis for future development projects, on file in the City Clerk ’s Office as C2M16-42 and by this reference incorporated herein and made a part of as though fully set forth herein; and, direct ed staff to undertake the necessary steps to finalize the Council ’s action. (M2M23-86 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
21. APPROVAL OF MEASURE R FUNDING AGREEMENT WITH THE LOS ANGELES
COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (METRO) FOR THE FREMONT RAMP AND INTERCHANGE IMPROVEMENTS – F2M19-32, C2M23-41, M2M23- 88 On March 13, 2023, the City Council authorized a Cooperative Agreement with Caltrans for the Fremont Ramp and Interchange Improvements as part of “Advancing Alhambra ” to improve local roads and safety and reduce traffic and congestion throughout Alhambra. On May 8, 2023, the City received a Funding Agreement from Metro for the Fremont Ramp and Interchange Improvements in the amount of $100 million; staff is seeking City Council approval to execute the Funding Agreement to enable reimbursements to the City for past and future expenses related to this mobility improvement project. The Fremont Ramp and Interchange improvements are intended to keep motorists on the I-10 rather than encourage repeat cut through via Alhambra ’s streets and neighborhoods. Since traffic will be more efficient with less congestion, the improvements will aid in reducing idling and improving air quality in Alhambra.
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Public Comments:
The following individuals spoke in opposition to the Fremont Ramp improvements :
1) Amy Wong
2) Connie Ho , Alhambra 91803
3) Xana Hermosillo , 225 Palmelto Dr.
4) Je-Show Yang , 91803
5) Andrew Yip
6) Rainier, 1632 Edgewood Dr.
7) Michael Lawrence , via Zoom
8) Jack Spencer , via Zoom
9) Anna, via Zoom
10) Machiko Yasuda , via Zoom
Public Comment via email and on file in the City Clerk ’s office:
The following individuals spoke in opposition to the Fremont Ramp improvements :
1) Barbara Ngai , 91803 resident
2) Andy Fung , 91755 resident
3) Camille Yu , 91801 resident
4) Kevin Cheng
5) Tracy Zhao , 91803 resident
6) Bernadette Sale
7) Katie Wang , Monterey Park resident
8) Laura Gallegos
9) Michael Chiu , 91802 resident
10) Austin Phung
11) Sam Range , Los Angeles resident
12) Aaron Lim
13) Linda, Alhambra resident
14) Oliver Hou
15) Joanne Nuckols , South Pasadena resident
16) Cliff Bender , Midwickhill Drive
17) Jason Wong , 91803 resident
18) Maria T. Aguirre , 91803 resident
19) Jean Park
20) Efrain Mejia , 91801 resident
21) Jenna Cobb , 91723 resident
22) Sania Luna, 91803 resident
23) DJ Uno, 91803 resident
24) Leigh Phan, 91801 resident
25) Itzel Alvarez
26) Eric C. Brightwell
27) Juana Mancilla
28) Nidia Urena , Monterey Park resident
29) Amanda Hsieh
30) Ashleigh Sanders
31) Natali Lovera , Fremont Elementary Teacher
32) Jacqueline Hernandez , 90042 resident
33) Megan Laird , 91803 resident
34) Tiffany, 91801, Alhambra resident
Discussion : Councilmember PÉREZ thanked everyone who spoke during public comment , clarified that the Council was not voting on a specific project tonight and only voting on funding , 11 5-22 -2 3
and inquired if Measure R funding was funding the City ’s Active Transportation Plan and projects coming out of the P lan. City Manager BINNQUIST provided clarification .
Councilmember MALONEY noted that if the Council did not approve this agreement, the City would lose out on wha t had been spent on the project thus far . He added that cutting down the number of cut-through trips was a top priority .
Vice Mayor MAZA reiterated that the plan was to improve safety and walkability in the City.
Councilmember LEE noted that this agreement was only to approve the funding to the City and noted that the City will listen to the residents ’ concerns and look at several solutions before making a determination .
Mayor ANDRADE-STADLER noted that any potential project at the Fremont Ramp will not involve removing part of Fremont School, encouraged the community to stay involved as the City moves forward on deciding which projects to pursue , and discussed pursuing other grants for transportation projects with Metro.
Action Taken: City Council approve d a Funding Agreement with the Los Angeles County Metropolitan Transportation Authority (Metro) for the Fremont Ramp and Interchange Improvements, subject to final language approval by the City Manager and City Attorney; authorize d the City Manager to execute said Agreement; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M23-88 ) Vote: Moved: MALONEY Seconded: LEE
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
22. AWARD CONTRACT: DESIGN, CONSTRUCTION & DECORATION OF THE 2024-2028 TOURNAMENT OF ROSES PARADE FLOATS – F2M23-33, RFP2M23-9, C2M23-42, M2M23-90
On March 13, 2023, City Council authorized the circulation of a Request for Proposals for design, construction and decoration of the 2024-2028 Tournament of Roses Parade floats.
Staff issued a Request for Proposal on March 14, 2023. Three professional commercial float builders received the Request for Proposals. Two float builders chose not to participate in the bidding process. The sole bidder is the Phoenix Decorating Company. Additionally, Phoenix Decorating Company submitted three renderings of possible float options and cost for each float option for the City ’s 2024 float to City Arts and Cultural Events Committee to review. The Committee has reviewed the three options and recommended the “Dragon Music ” rendering.
The cost for the City ’s participation in the 2024 parade includes the float ’s design, construction, decoration, and operation. The funds used are from the Art in Public Places fund and are restricted to art projects such as the Rose Parade Float.
Discussion : None
Action Taken: City Council appropriate d funds from the Art in Public Places Fund for the City ’s participation in the 2024-2028 Tournament of Roses Parade, which includes the design, construction, decoration and operation of the float; approve an agreement, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Phoenix Decorating Company for oversight, building, and execution of the float in an amount not to exceed $130,216 in 2024, $136,726.80 in 2025, $143,563.14 in year 2026, 12 5-22 -2 3
$150.741.30 in 2027 and $158,278.36 in 2028; and, direct ed staff to undertake the steps necessary to finalize the City Council ’s action. (M2M23-90 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
23. AWARD CONTRACT: ALHAMBRA COMMUNITY CENTER PROJECT MANAGEMENT SERVICES – F2M22-65, RFP2M22-22, C2M23-43, M2M23-91
On November 14, 2022, the City Council authorized the circulation of a Request for Proposals for Project Management Services for the Alhambra Community Center Project. The Project Manager will be responsible for duties from feasibility study completion through the completion of construction, including but not limited to; oversight of the environmental review process; RFP, selection, and Architect oversight; value engineering; bid packages for construction; maintain project schedule; project budget oversight; on-site project management services through completion of construction; assist with community outreach, and other duties as may be required. A total of four (4) proposals for this project were received from qualified consulting firms. On May 1, 2023, an evaluation panel consisting of two City Council members and four City staff members interviewed and rated the firms to determine how each met the essential requirements outlined in the RFP, including: Compliance with the RFP Requirements; Project Understanding and Approach; Experience; Level of effort, schedule, and cost-effectiveness to provide efficient services. After careful consideration, the evaluation panel determined Corbis and Cowley best meets the City ’s criteria and overall needs.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and the City Attorney, by and between the City of Alhambra and Corbis and Cowley, for Project Management Services for the construction of the Alhambra Community Center in an amount not to exceed $750,000 or $25,000 per month for 30 months; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. (M2M23-91 ) Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
24. TREASURER ’S REPORT – F2M23-1
Discussion : None
Action Taken: City Council receive d and file d as submitted the Treasurer's Report prepared by the Director of Finance for the month of April 2023, listing all of the City's investments as of April 30, 2023.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
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25. PERSONNEL ACTIONS – F2M23-2
Discussion : None
Action Taken: City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated May 22, 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
26. DEMANDS - F2M23-1
Discussion : None
Action Taken: City Council approve d as submitted Final Check List (237987 thru 238151) in the amount of $915,886.10 for the period ending March 23, 2023 and Schedule of Wire Transfers in the amount of $2,548,164.37 for the week ending March 17, 2023; Final Check List (238152 thru 238290) in the amount of $1,123,809.60 for the period ending March 30, 2023 and Schedule of Wire Transfers in the amount of $345,459.57 for the week ending March 24, 2023; Final Check List (238291 thru 238456) in the amount of $60,258.92 for the period ending April 4, 2023; and, Final Check List (238457 thru 238555) in the amount of $439,311.96 for the period ending April 6, 2023 and Schedule of Wire Transfers in the amount of $943,522.95 for the week ending April 7, 2023.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MAZA, LEE, PÉREZ , MALONEY, ANDRADE-STADLER
Noes : NONE
Absent: NONE
27. TENANT PROTECTION ORDINANCES: ADOPTION OF AN URGENCY ORDINANCE
IMPOSING A TEMPORARY MORATORIUM ON NO FAULT, SUBSTANTIAL REMODEL
EVICTIONS FOR CERTAIN RESIDENTIAL TENANCIES IN THE CITY OF ALHAMBRA AND FIRST READING OF A NON-URGENCY ORDINANCE REGARDING THE SAME – F2M23- 7, O2M23-4811, O2M23-4812
On January 1, 2020, the California Tenant Protection Act of 2019 (AB 1482) established an annual rent increase cap of five percent plus inflation or ten percent, whichever is lower. AB 1482 also prohibits evictions without “just cause ” (as defined). However, AB 1482 contains numerous exceptions. One of those exceptions allows owners to evict tenants in order “to demolish or to substantially remodel ” a rental unit. This report refers to these as “substantial remodel evictions. ” After the tenancy is terminated, the owner can raise rent on the newly- remodeled unit in excess of AB 1482 ’s rent cap. At its regular meeting on May 8, 2023, the City Council heard testimony from certain tenants and tenant advocates about impending renovation eviction notices. The Council directed an ordinance similar to that adopted by the City of Claremont and other cities be adopted to provide the City additional time to study the appropriate tenant protections for Alhambra. Staff has prepared temporary renovation eviction moratorium ordinances for the City Council ’s consideration. Staff recommends the temporary moratorium be in place for six months, but the City Council can direct staff to adjust the time period, if preferred. Many types of residential rental properties are exempt from AB 1482 ’s tenant protections and would also be exempt from the proposed ordinances. If adopted as drafted, the Temporary Eviction Moratorium Ordinances will apply to all non-exempt residential 14 5-22 -2 3
rental units, including where a notice to vacate or to quit the rental unit has been served prior to the effective date of the ordinance, but where an unlawful detainer judgment has not been issued as of the effective date of the ordinance. If desired, the City Council could direct staff to modify the ordinance(s) so that evictions that are already in progress are not subject to the ordinance(s) ’ new requirements. Many cities and counties (including the County of Los Angeles and the Cities of Los Angeles, Long Beach, South Pasadena, Claremont, and Pomona) have adopted measures to heighten protection for tenants facing no fault evictions.
These are issues that staff will study and can bring back to the Council for its consideration during the pendency of the moratorium ordinance, if the Council adopts same.
Public Comment:
The following individuals spoke in favor of passing the urgency ordinance:
1) Maggie Alvarado , 701 S. Almansor St. #4
2) Lorena Moscoso , 602 2 nd St.
3) David Bond , Alhambra Tenants Union
4) Maria Atanacio , 3157 E. Ave B6, Lancaster, CA 93535 5) Jorge Rivera , 1500 W. Alhambra Rd. #4
6) Allison Henry , San Gabriel Valley Tenants Alliance
7) Christina Rodriguez , 6025 Reno Ave. Temple City , CA 91780 8) Julia A. Cruz , 701 S. Almansor St., Apt. #3
9) Norma Vega, 701 S. Almansor , St. Apt. #6
10) Eugene, Atu Alhambra Tenants Union
11) Lewis McCammon , via Zoom
The following individuals spoke in opposition of passing the urgency ordinance:
1) Brian Otis, 316 N. Monterey St. Apt. A
2) Matt Buck, California Apt. Association
3) Max Sherman, AAGLA
Public Comment via email and on file in the City Clerk ’s office:
The following individuals spoke in favor of passing the urgency ordinance:
1) Melissa M.
2) Jorge Rivera
3) David Bond
4) Lupita Corrales
5) Ryan Bell, Tenants Together
6) Aditi Shakkarwar , United Way of Greater Los Angeles The following individuals spoke in opposition of passing the urgency ordinance:
1) Matt Buck , California Apartment Association
2) Janet Gagon , Apartment Association of Greater Los Angeles 3) Ann-Marie Villicana , Dillbeck Estates Senior Estates Director 4) Sophie Lai , Golden Property Solutions, Inc.
Discussion : Councilmember LEE discusse d the proposed urgency ordinance, suggested increasing the number of days for eviction notices from 60 days to 90 days , and discussed providing relocation assistance to renters. City Attorney MONTES provided clarification on what item was on the ag enda.
Vice Mayor MAZA expressed support for the proposed urgency ordinance and noted that it was important for properties in Alhambra to be kept up to date but not at the expense of the renters.
15 5-22 -2 3
Councilmember PÉREZ thanked everyone who spoke this evening , stated that the priority should be to go after the “bad actors ” who take advantage of a situation, thanked staff for taking quick action on this item, discussed the importance of community outreach for this topic, and noted that she was looking forward to continuing to discuss this topic in the near future.
Councilmember MALONEY noted that this item is to address a n unfair loophole and stated that the intent was to not burden landlords in the community.
Mayor ANDRADE-STADLER thanked everyone who spoke at the meeting, expressed concern with renters who are struggling financially , and discussed the monthly housing workshops available at the library .
Action Taken: City Council, by one motion, took the following actions:
1. Declare d introduced for its first reading the following urgency ordinance entitled:
Ordinance No. O2M23-4811: An Urgency Ordinance of the City Council of the City of Alhambra, California, enacted pursuant to California Government Code Sections 36934 and 36937 and Section 48 of the Alhambra Charter establishing a temporary Moratorium on certain “no fault ” residential evictions due to a property owner ’s intent to substantially remodel the tenant ’s unit in the City of Alhambra and adopt ed the same by a 4/5 vote of the City Council, after which such ordinance shall go into effect immediately ; and,
2. Declare d introduced for its first reading the following ordinance entitled:
Ordinance No. O2M23-4812 : An Uncodified Ordinance of the City Council of the City of Alhambra, California establishing a temporary Moratorium on certain “no fault ” residential evictions due to a property owner ’s intent to substantially remodel the tenant ’s unit in the City of Alhambra
which ordinance will return for a second reading and adoption at the next regular City Council meeting.
Vote: Moved: PÉREZ Seconded: ANDRADE-STADLER
Ayes: MALONEY, PÉREZ , LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
PRESENTATION
2. DRAFT BUDGET FOR FISCAL YEARS 2023-24 & 2024-25 & CAPITAL IMPROVEMENT PLAN FOR FISCALYEARS 2023-2024 THROUGH 2027-2028 – F2M23-17 Director of Finance LIEU made a presentation which is on file in the City Clerk ’s Office. Staff requests that the City Council review and discuss the Draft Budget for fiscal years 2023-24 & 2024-25 for the City of Alhambra, the Golf Course Clubhouse Corporation, the Alhambra Capital Improvements Corporation and the Alhambra Public Financing Corporation and the Capital Improvement Plan for fiscal years 2023-2024 through 2027-2028. The Two-Year Budget and Capital Improvement Plan will come back for final City Council consideration and adoption at the June 26, 2023 meeting.
Discussion: Mayor ANDRADE-STADLER inquired about status of the bond payments with respect to the construction of the Police Department building and if the draft budget was a two 16 5-22 -2 3
-year budget . City Manager BINNQUIST and Director of Finance LIEU responded to questions .
Action Taken : City Council review ed and discuss ed the Fiscal Years 2023-24 & 2024-25 Draft Budget and the Capital Improvements Plan for fiscal years 2023-2024 through 2027-2028.
3. WATER RATE STUDY – F2M23-50
Deputy Director of Utilities DOLPHIN delivered the staff report and Anthony ELOWSKY , R DN, made a presentation which is on file with the City Clerk ’s Office. The City of Alhambra ’s Utilities Department Water system is made up of 143 miles distribution mains, 3742 valves, 1118 hydrants and 13 reservoirs, the system delivers water and fire protection to the entire City of Alhambra. The current Water Rate Structure for the City of Alhambra was adopted in 2009, and the water rates have not been adjusted since 2013. The Utilities Department contracted Robert D. Niehaus Inc. (RDN) to review the current water rates and develop a 5-year financial plan for Water Fund to ensure financial sufficiency for continued operation, capital improvement, debt service and reserves. Mr. Anthony Elowsky from RDN will present the cost-of-service analysis and Water Rate Structure they have designed to meet the requirements under Proposition 218.
Discussion: Vice Mayor MAZA inquired about the size of the water meters in the City and Mr. Elowsky responded to questions.
Action Taken: City Council receive and file this informational report.
PUBLIC HEARINGS
4. PUBLIC WORKS MAINTENANCE & IMPROVEMENT DISTRICT & POLICE FACILITIES ASSESSMENT DISTRICT: FISCAL YEAR 2023-2024 RENEWALS – F2M23-45, N2M23-58, R2M23-26, R2M23-27
Director of Public Works and Utilities RAY delivered a staff report. This is the time and place set by Notice No. N2M23-58 for the City Council to hold a public hearing to consider the following:
A. The Public Works Maintenance and Improvement District No. 1 - Zone A includes the downtown area only and was established to provide a source of funding to operate and maintain specialized improvements in the downtown area. Those improvements include items such as decorative sidewalk planters, landscape medians, decorative sidewalk and paving and the Washington Twin streetlights. This assessment is proposed to be unchanged from the 2022-23 level; and,
B. The Public Works Maintenance and Improvement District No. 1 - Zone B was established to fund debt service on a bond issue and ongoing maintenance and operation of the City-wide street lights, sidewalks, curb and gutters, streets, street trees, median landscaping and municipal parking lots and structures. The work is performed by a combination of a concrete crew, a two-person electrical crew (who also maintain traffic signals), an asphalt crew, and contractors. This assessment is proposed to be unchanged from the 2022-23 level; and,
C. The Public Works Maintenance and Improvement District No. 1 - Zone C was established in 1987 and includes generally those properties located on both sides of 17 5-22 -2 3
Main Street, between Atlantic and Palm, and on both sides of Palm, between Main and Commonwealth. The purpose of Zone C is to provide funding for the ongoing maintenance and operation of the public improvements, which were constructed in the Auto Row area and include the grass parkway, the feature lights between Atlantic and Olive, and the street trees. This assessment is proposed to be unchanged from the 2022-23 level; and,
D. The Alhambra Police Facilities Assessment District (PFAD) assessment was created in 1991 by the City Council after a vote in which nearly 60 percent of the voters indicated approval for the proposal. The assessment pays the debt service on the bonds that were used to build the police facility. This assessment is proposed to be unchanged from the 2022-23 level, which for a single-family home is $59.56. The final debt service payment will be made in September of this year.
Open Public Hearing: Mayor ANDRADE-STADLER opened the public hearing.
Public Comment:
1) Lewis MCCAMMON, via Zoom, suggested a more detailed look into the Public Works Maintenance Districts and discussed potential housing opportunities .
Closed Public Hearing: After receiving public testimony, Mayor ANDRADE-STADLER closed the public hearing.
Discussion: None
Action Taken: After receiving public testimony, the Mayor close d the public hearing and the City Council, by one motion, adopt ed the following:
1) Resolution No. R2M23-26 entitled: A Resolution of the Alhambra City Council ordering the renewal of the City of Alhambra Public Works Maintenance and Improvements District No. 1 for Fiscal Year 2023-2024, confirming the Assessment Diagram and Assessment therefor and providing for the Assessment Levy in connection therewith ; and,
2) Resolution No. R2M23-27 entitled: A Resolution of the Alhambra City Council ordering the renewal of the City of Alhambra Police Facilities Assessment District No. 91-1 for Fiscal Year 2023-2024, confirming the Assessment Diagram and Assessment therefor and providing for the Assessment Levy in connection therewith Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MALONEY, PÉREZ , LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent : NONE
5. 2023-2024 ANNUAL ACTION PLAN FOR CDBG AND HOME PROGRAMS – F2M23-52, N2M23-42, M2M23-89
Management Analyst GARCIA delivered a staff report. This is the time and place set by Notice No. N2M23-42 for the City Council to hold a public hearing to consider the proposed Community Development Block Grant (CDBG) and HOME funding for the City of Alhambra ’s proposed 2023-2024 Annual Action Plan and to receive comment pursuant to and in compliance with the Federal Department of Housing and Urban Development (HUD) pre- submission requirements. For FY 2023-2024, HUD officially notified the City of its funding 18 5-22 -2 3
allocations. The total HUD allocation is $1,417,146.00, with $847,164 from CDBG and $569,982 from HOME. The allocation for FY 2022-2023 for CDBG was $870,616, which was a decrease in the amount of $23,452 and for HOME allocation was $569,254, which was an increase of $728.00. The following programs are proposed to be funded from CDBG and HOME during FY 2023-2024:
Administration $144,432
Fair Housing $ 25,000
Code Enforcement $200,000
Public Services – Senior Case Management $127,074 Housing Rehab: Minor Improvements $350,658 CDBG Total $847,164
Administration $56,998
Housing Rehab: Major Improvements $427,487
CHDO (New Construction) $85,497_ HOME Total $569,982
On April 11, 2023, the HCDA Citizen Advisory Committee reviewed the proposed one-year Action Plan and voted unanimously to recommend approval to the City Council. The notice for this hearing and the 30-day public review of the 2023-2024 Annual Action Plan was published in the Pasadena Star News, La Opinion, and World Journal newspapers. The plan was also available for review at City Hall, Library, and the City ’s website. As of the date of drafting this report, no public comments were received.
Opened & Closed Public Hearing: Mayor ANDRADE-STADLER opened the public hearing and, as there was no one present that wished to speak, closed the same.
Discussion: None
Action Taken : City Council approve d the proposed 2023-2024 Annual Action Plan for the Community Development Block Grant (CDBG) and HOME programs and authorize staff to submit the plan to the U.S. Department of Housing and Urban Development (HUD). (M2M23- 89)
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: MALONEY, PÉREZ , LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M2 3 -4
Public Comments via Zoom :
1) Bill LAMB, Monterey Park resident, discussed the Metro Next g en Bus plan and expressed concern with public transit on Fremont Ave nue between the I-10 freeway and the south City border.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 3 -7 Councilmember MALONEY discussed the recent API Heritage Month event . 19 5-22 -2 3
Councilmember LEE thanked the Alhambra Police Department for their presence at the recent API Heritage Month event, inquired if the City ’s workplace policies state that all City ceremonials should be accessible by the public, if all Councilmembers have access to all employees, City events, and facilities, donations received cannot affect Police work, City employees , or Councilmembers, and no employees shall receive threats of retaliation when they exercise their constitutional rights with free speech or demands outside of their regular job duties. City Attorney MONTES noted that additional information is needed if an item were to be agenized in the future.
The Council discussed the concerns raised by Councilmember LEE and there was consensus to have the City Manager look at the concerns raised.
Mayor ADRADE-STADLER discussed the recent event held at the Lai Lai Ballroom, discussed a recent Veterans event at the City Library, and discussed the upcoming Memorial Day event.
ADJOURNMENT: At 10:23 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned their meeting to the next regul ar meeting of the Alhambra City Council is scheduled for Monday, June 26 , 202 3 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK