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Unofficial until approved by the
Alhambra City Council
MINUTES
Regular Meeting
ALHAMBRA CITY COUNCIL
AND
Joint Special Meeting
ALHAMBRA PUBLIC FINANCING AUTHORITY
ALHAMBRA CAPITAL IMPROVEMENTS CORPORATION
ALHAMBRA PARKING AUTHORITY
GOLF COURSE CLUBHOUSE CORPORATION
ALHAMBRA FACILITIES FINANCING AUTHORITY
Council Chambers , 1 1 1 South First Street
June 26 , 202 3
6:0 0 p.m.
ROLL CALL: At 6: 18 p.m., on Monday, June 26 , 202 3 , the Alhambra City Council met in the Council Chambers of Alhambra City Hall.
COUNCIL : LEE , MALONEY, P É REZ , MAZA , ANDRADE-STADLER PFRA BOARD: LEE, MALONEY, P É REZ, MAZA, ANDRADE-STADLER ACIC BOARD: LEE, MALONEY, P É REZ, MAZA, ANDRADE-STADLER APA BOARD: LEE, MALONEY, P É REZ, MAZA, ANDRADE-STADLER GCC CORP: LEE, MALONEY, P É REZ, MAZA, ANDRADE-STADLER AFFA BOARD: LEE, MALONEY, P É REZ, MAZA, ANDRADE-STADLER ABSENT: NONE
Officials Present in person and via Zoom: City Manager Binnquist, City Attorney Montes, Assistant City Manager Garcia, Deputy City Manager Stover, City Clerk Myles, Director of Public Works & Utilities Ray, Director of Finance Lieu, Director of Parks and Recreation Macias, Director of Library LohGuan, Director of Community Development Ho, Director of Human Resources Ko , Chief of Police Kennedy , Senior Planner McCurley, Deputy Director of Public Works Ramos FLAG SALUTE : Led by Mayor Andrade-Stadler
LAND ACKNOWLEDGEMENT : We acknowledge d that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
CITY CLERK REPORT - NOTICE NO. N2M23-72
The City Clerk reported that she duly gave notice of the Joint Special Meeting of the Alhambra Public Financing Authority, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Golf Course Clubhouse Corporation and Alhambra Facilities Financing Authority to be held this evening in conjunction with the regular meeting of the Alhambra City Council pursuant to the order to the Mayor and the Chairpersons of the PFA, ACIC, APA, GCC Corp., and AFFA in accordance with Section 54956 of the Government Code of the State of California. 2 6 -26 -2 3
READING OF ORDINANCES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance, unless further reading is waived by the City Council. By listing the ordinance title on the Council agenda, Council determine d that the title has been read.
Action Taken: By motion, determine d that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
Vote: Moved: PÉREZ Seconded: M ALONEY
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
CEREMONIALS
1. COMMENDATIONS: ENVIRONMENTAL SCHOLARSHIP AWARD RECIPIENTS – F2M23-3 Mayor Andrade-Stadler and City Council commend ed the recent winners of the Second Annual Environmental Scholarship Award. Republic Services joined with the City of Alhambra to award five scholarships of $1,000 to Alhambra students. Each finalist submitted an essay based on the theme of environmental stewardship and acknowledged the power of future generations to innovate greener living standards, an environmentally sound economy, and an environmentally sustainable lifestyle. The City of Alhambra is pleased to congratulate Alhambra students James Han, Jason Lam, Eric Li, Sarah Orduna, and Cesar Saldivar for their achievements and for inspiring others through their dedication to the conservation of our planet. Mayor Andrade-Stadler present ed commendations to the scholarship award recipients.
PUBLIC HEARINGS
2. ADOPTION OF BUDGET FOR FISCAL YEARS 2023-2024 AND 2024-2025 AND THE FISCAL YEAR 2023-2024 APPROPRIATION LIMIT – F2M23-17, N2M23-67, R2M23-28, R2M23-29, R2M23-30, M2M23-1000
Director of Finance LIEU made a presentation which is no file with the City Clerk ’s Office. This is the time and place set by Notice No. N2M23-67 for the City Council to hold a public hearing to consider the following:
A. Budget for Fiscal Years 2023-2024 and 2024-2025 and Capital Improvement Plan for Fiscal Years 2023-2024 through 2027-2028: The adoption of the Annual Budget for the City of Alhambra, the Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority for the fiscal years 2023-2024 and 2024-2025 as well as the Capital Improvement Plan for fiscal years 2023-2024 through 2027-2028, as more fully discussed in the June 26, 2023 report of the Director of Finance available on the City ’s website and on file in the City Clerk ’s Office . Included in the Budget is a one-time transfer to the General Fund Emergency Reserve to increase from 11.6% to 15.9% in an effort to make progress toward the 20% goal. The budget seeks to preserve core services Alhambra residents expect and deserve, including well-maintained streets, the quality of City parks, safe and clean neighborhoods and rapid 9-1-1 response to emergencies, while monitoring external threats. Maintenance of the City ’s core services strengthens Alhambra ’ sense of community, improves property values and keeps Alhambra a desirable and safe place to live and conduct business.
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Opened & Closed Public Hearing: Mayor ANDRADE-STADLER opened the public hearing and, as there was no one present that wished to speak, closed the same.
Discussion: Councilmember MALONEY thanked staff for all their hard work on the budget.
Action Taken: T he City Council adopt ed Resolution No. R2M23-29 entitled: A Resolution of the Alhambra City Council approving the Budget of the City of Alhambra, Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority for the Fiscal Years 2023-24 and 2024-25 and the Capital Improvements Plan for the 2023-24 through 2027-28 Fiscal Years ; adopt ed Resolution No. R2M23-30 entitled: A Resolution of the City Council of the City of Alhambra to amend the General Fund Reserve Policy ; and, direct staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
B. Budget for Fiscal Years 2023-2024 and 2024-2025: The adoption of the Annual Budget for those portions of the Budget pertaining to the Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority.
Action Taken: The Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and the Alhambra Public Financing Authority adopt ed Joint Minute Order No.
M2M23-1000 as follows:
RESOLVED by the Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and Alhambra Public Financing Authority that this Golf Course Clubhouse Corporation, Alhambra Capital Improvements Corporation, Alhambra Parking Authority, Alhambra Facilities Financing Authority and Alhambra Public Financing Authority jointly and severally hereby approve their respective portions of the Budget for Fiscal Years 2023-2024 and 2024-2025.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
C. FY 2023-2024 Appropriation Limit: Proposition XIII B (Gann Initiative) prohibits local agencies from exceeding their 1978-79 fiscal year appropriations after allowing for cost-of- living (CPI) and population changes which are certified by the State Department of Finance.
Proposition 111 allows the City to adjust its annual limits for the following factors, subject to approval by the City Council:
a) Either the California Per Capita Income or the percentage change in local assessment roll from the preceding year due to the addition of local nonresidential construction in the City.
b) Either the City ’s own population growth or the population growth of the entire county. 4 6 -26 -2 3
Government Code Section 7910 requires agencies to adopt a resolution each year disclosing their appropriation limit. In accordance with Proposition 111, the City is required to conduct a review of their appropriations limit during the annual financial audit. For fiscal year 2021-2022, the City ’s appropriation limit was reviewed by our auditors, Moss, Levy & Hartzheim, LLP, and determined to be properly calculated. The calculations in computing the City of Alhambra ’s appropriation limit for the 2023-2024 fiscal year are on file in the Finance Department. The appropriation limit for the 2023-24 fiscal year is $182,631,376 and the applicable appropriation subject to this limitation is $79,754,188. Therefore, the City is favorably under the appropriations limit by $102,877,188.
Action Taken: The City Council adopt ed Resolution No. R2M23-28 entitled: A Resolution of the Alhambra City Council establishing the Appropriation Limit for FY 2023-24 and approving the annual adjustment factors used in the calculation thereof ; and, approve d the annual adjustment factors (per capita income change +4.44% and City population change -.37%) used in the calculation of the appropriation limit.
Vote: Moved: PÉREZ Seconded: MALONEY
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
3. PUBLIC HEARING TO ADOPT A RESOLUTION DECLARING THE DISPOSITION OF REAL PROPERTY; A RESOLUTION APPROVING LOT LINE ADJUSTMENT LOTA-22-01, GENERAL PLAN AMENDMENT AMD-22-01, AND NEGATIVE DECLARATION; AN ORDINANCE APPROVING ZONE CHANGE AMD-22-02; AND A RESOLUTION
DECLARING PROPERTY TO BE EXEMPT SURPLUS UNDER THE SURPLUS LAND ACT AT STORY PARK, 301 NORTH STORY PLACE, 305 NORTH STORY PLACE, 311 NORTH STORY PLACE, 317 NORTH STORY PLACE, 323 NORTH STORY PLACE, AND 327 NORTH STORY PLACE – F2M21-22, N2M23-71, R2M23-23, R2M23-31, R2M23-32, R2M23-33, O2M23-4813
Senior Planner MC C URLEY delivered a staff report. This is the time and place set by Notice No. N2M23-71 and Resolution No. R2M23-23 for the City Council to hold a public hearing to consider the disposition of real property , a Lot Line Adjustment, General Plan Amendment, and Zone Change for the landlocked, unimproved real property approximately 0.29 acres, or 12,937 square feet, in size that is part of Story Park (the “Property ”) (APN: 5337-002-900) but is separated from the improved portion of Story Park by a concrete channel known as the San Pascual Wash. In 2021, the City received a complaint from an adjacent neighbor regarding leaves falling from an oak tree from a vacant, adjacent property creating a hazard. Code Enforcement investigated the matter and determined the property in question was part of Story Park. The investigation also revealed the land was landlocked and only accessible through the six adjacent residential properties east of Story Park.
On January 25, 2021, the City Council requested staff prepare an appraisal of the Property and also directed staff to reach out to all six property owners immediately adjacent to the east of the property to inquire about potential interests in transferring the park land. The adjacent property owners expressed an interest in acquiring the Property and City staff began the process to transfer the Property to the neighbors by filing applications for a Lot Line Adjustment (LLA) LOTA-22-01, General Plan Amendment (GPA) AMD-22-01, and Zone Change (ZC) AMD-22-02. The LLA will transfer the approximately 0.29 acres of landlocked, unimproved real property at Story Park to each of the six abutting private residential properties to the east.
The GPA will change the General Plan land use designation of the transferred land from Open Space to Low Density Residential, and the ZC will change the Zoning designation of the transferred land from OS (Open Space) to R-1 (Single-Family Residential). These applications 5 6 -26 -2 3
were presented to the Planning Commission on September 19, 2022, and by a vote of 9-0 with one (1) abstention, the Planning Commission adopted Resolution No. 22-30 recommending the City Council approve the applications. On April 24, 2023, the City Council adopted Resolution No. R2M23-23 declaring its intent to dispose of real property and setting a meeting date of June 26, 2023 at 6:00 p.m., or as soon thereafter as the matter may be heard, as the date and time where the City Council will consider the disposition of property and take action to order all or any portion of the park abandoned and the land transferred. The transfer of the title of the land will relieve the City of the cost of future maintenance and the costs associated with potential liability exposure.
Open Public Hearing: Mayor ANDRADE-STADLER opened the public hearing.
Public Comment:
The following individuals spoke in opposition to disposing of the real property :
1) Unai Montes , 110 N. Chapel #5
2) Destiny Montoya
3) Shawna Hermacio , via Zoom
4) Dule Moran , via Zoom
5) Bertha Rivera , 128 S. Cordova St.
1) Lewis MCCAMMON, 105 N. Cordova St., stated that the recommended action was reasonable and suggested reserving any funds that are received for the land for other City park uses.
2) Ron SAHU, 311 N. Story Place, thanked staff for their work on this item and noted that the land ha d not been functional park land.
Closed Public Hearing: After receiving public testimony, Mayor ANDRADE-STADLER closed the public hearing.
Discussion: Councilmember LEE noted that the land in the parcel is land locked and requested Director of Parks and Recreation MACIAS to provide a historical context for the land. Mr. Macias provided background information.
Vice Mayor MAZA thanked everyone who spoke at the meeting, stated that the Council supports additional green space in the community but noted that the options were limited with this specific land and stated that the recommendation was the best decision the City c ould make.
Councilmember PÉREZ noted that there was a miscommunication with what was presented by City staff and the understanding by the community and stated that the City was committed to additional green space.
Councilmember MALONEY stated that funds used to build a potential bridge to the green space c ould be better used for existing park land in the City and suggested an agreement to preserve the trees and open space on the land.
Mayor ANDRADE-STADLER thanked everyone who spoke at the meeting and noted that the land was too small for park space .
Motion: There was a motion by Councilmember LEE, second by Mayor ANDRADE-STADLER to approve the recommended action.
The Council discussed potentially including a deed restriction on the transfer of the land to the 6 6 -26 -2 3
property owners that indicates that the City ’s tree ordinance will apply to any trees located in the property. City Attorney MONTES responded to questions and Mr. Sahu provided a background on the current trees on the property.
Councilmember LEE inquired if all the property owners were interested in purchasing the property and the next steps if the Council were to approve the recommended action with the addition of the City ’s tree ordinance restriction . Director of Parks and Recreation MACIAS and Director of Community Development HO responded to questions.
Amend ment to Motion: Councilmember LEE and Mayor ANDRADE-STADLER accepted a friendly amendment to the motion to include a deed restriction on the transfer of the land to the property owners that indicates that the property is subject to the City ’s tree ordinance.
Action Taken : T he City Council took the following actions:
1. Adopt ed Resolution No. R2M23-31 entitled: A Resolution of the City Council of the City of Alhambra, California, authorizing the disposition of certain real property ; and,
2. Adopt ed Resolution No. R2M23-32 entitled: A Resolution of the City Council of the City of Alhambra approving Lot Line Adjustment LOTA-22-01, General Plan Amendment AMD-22-01, and Negative Declaration to transfer approximately 0.29 acres of landlocked, unimproved public park land located in Story Park to six abutting private residential properties to the east and to change the General Plan Land Use Designation of the transferred land from Open Space to Low Density Residential for the properties located at Story Park (APN: 5337-002-900), 301 North Story Place (APN: 5337-002-022), 305 North Story Place (APN: 5337-002-021), 311 North Story Place (APN: 5337-002-020), 317 North Story Place (APN: 5337-002-019), 323 North Story Place (APN: 5337-002-018), and 327 North Story Place (APN: 5337-002-017), in the City of Alhambra ; and,
3. Declare d introduced for its first reading the following ordinance entitled:
Ordinance No. O2M23-4813 : An Ordinance of the Alhambra City Council reclassifying the zoning on an approximate land area of 0.29 acres located at 301 North Story Place (APN: 5337-002-022), 305 North Story Place (APN: 5337-002-021), 311 North Story Place (APN: 5337-002-020), 317 North Story Place (APN: 5337-002-019), 323 North Story Place (APN: 5337-002-018), And 327 North Story Place (APN: 5337-002-017), in the City of Alhambra from OS (Open Space) To R-1 (Single-Family Residential) which ordinance shall return for a second reading and adoption at the next City Council meeting; and,
4. Adopt ed Resolution No. R2M23-33 entitled: A Resolution of the City Council of the City of Alhambra, California declaring property to be exempt surplus under the Surplus Land Act
5. Include d a deed restriction on the transfer of the land to the property owners that indicates that the property is subject to the City ’s tree ordinance.
Vote: Moved: LEE Seconded: ANDRADE-STADLER
Ayes : PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
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PRESENTATIONS
4. ALHAMBRA COMMUNITY TRANSIT (ACT) BUS ROUTE AND RIDERSHIP STUDY – F2M23-16
Deputy Director of Public Works RAMOS introduced the item and Martin Gombert, Mobility Advancement Group, made a presentation which is on file in the City Clerk ’s Office. The City of Alhambra ’s Public Works Department operates the Alhambra Community Transit (ACT), a shuttle bus service that operates within the City limits. At just a 25-cent fare, the ACT service offers riders inexpensive fixed-route bus transit service connecting passengers to schools, parks, shopping centers, restaurants and public facilities, Cal State University Los Angeles and the Metrolink Station and MTA Busway. All ACT shuttle buses are fueled with clean- burning compressed natural gas and are lift-equipped for the ease of passengers with special needs. The City contracted Mobility Advancement Group to assess the existing transit market, review ridership and operations, engage stakeholders and riders, and study the existing routes and coverage of other bus service within the City and develop service alternatives. Martin Gombert from Mobility Advancement will present the results of the Route and Ridership Study.
Public Comment:
1) Lewis MCCAMMON, 105 N. Cordova St., discussed the importance of adding routes to unserved portions of the City.
2) Bertha RIVERA, 128 S. Cordova St., suggest ed providing earlier hours for bus usage and noted that she would like to participate in future surveys regarding the ACT bus.
Public Comment via Zoom:
1) Xana HERMOSILLO , via Zoom, noted that the ACT did not serve her needs and suggested providing additional routes that connect the City to regional transit hubs. 2) Henry FUNG, via Zoom, suggested eliminating fares on the ACT bus or start providing a tap card payment.
3) Ari Gutierrez ARAMBULA , via Zoom, inquired why the green and blue lines overlap and discussed the importance of connectivity and planning for the future when additional housing is built.
Discussion: Councilmember PÉREZ expressed concern with the amount of outreach conducted for this study and inquired about the questions asked in the study. Mr. Gombert responded to questions.
Councilmember MALONEY discussed areas in the City that would benefit from additional bus routes and suggested a re-branding for the ACT bus . Mr. GOMBERT responded to questions.
Vice Mayor MAZA inquired about the decline in ridership around 2017 , noted that he would be interested in providing free ridership to the community , and supported the idea of re-branding the ACT bus . Mr. GOMBERT responded to questions.
Councilmember LEE inquired how drivers would be motivated to use the ACT bus in the future and expressed support for increasing ridership with students . Mr. GO M BERT responded to questions.
Mayor ANDRADE-STADLER discussed the overcrowding of students on the bus during certain times of the day, stated that the City should promote ridership during the summer when events are happening, suggested utilizing google forms for future surveys, and supported 8 6 -26 -2 3
providing free ridership . Mr. GOMBERT responded to questions.
Councilmember PÉREZ inquired how this current study will impact the current Sustainability Plan and Active Transportation Plan and inquired how the City will move forward with looking at potential free ridership, re-branding, and outreach to students. City Manager BINNQUIST responded to questions.
Councilmember MALONEY discussed the importance of outreach and education with respect to the ACT bus service and routes .
Action Taken: City Council receive d and file d this informational report.
CONSENT AGENDA (Item Nos. 5 -35 )
All other items listed under the Consent Agenda, with the exception of Item No . 6 and 35 , were considered by the City Council to be routine and were enacted by one motion.
5. FY 2023-2024 STATEMENT OF INVESTMENT POLICY – F2M2-50, M2M23-93 The City Council annually adopts a formal Investment Policy pursuant to Government Code Section 53646(a)(2) which serves as a guide for the Treasurer to determine what types of investments, terms, and amounts are appropriate for the City to invest idle cash throughout the fiscal year. Consequently, staff is requesting City Council approval of a Statement of Investment Policy for Fiscal Year 2023-2024.
Discussion : None
Action Taken: City Council approve d that certain Investment Policy document for the City of Alhambra entitled, City of Alhambra Statement of Investment Policy - Fiscal Year 2023- 2024 , on file in the City Clerk ’s Office as F2M2-50 and by this reference incorporated herein and made a part hereof as though fully set forth herein, which document supersedes and replaces that certain document entitled City of Alhambra Statement of Investment Policy - Fiscal Year 2022-2023 ; and, authorize d the Director of Finance to take any and all actions necessary to implement said Investment Policy. ( M2M23-93 ) Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ , MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
6. CONTRACT APPROVAL: ALHAMBRA CENTRAL BUSINESS DISTRICT ASSOCIATION FOR FISCAL YEAR 2023-2024 – F2M21-50 , C2M23-45, M2M23-94 Staff requests City Council approval of an agreement with the Alhambra Central Business District Association (ACBDA) for the 2023-2024 fiscal year. Since 1974 the City has maintained agreements with the ACBDA to provide promotional support to the merchants in the Central Business District of Alhambra. These merchants have an assessment placed upon them, in accordance with the Alhambra Municipal Code, Section 5.04.201, which is collected by the City and allocated for marketing and promotion activities specific to the District area.
According to the City ’s agreement with the ACBDA, a maximum of ninety percent (90%) of the total funds collected each year by the City may be allocated to the ACBDA.
Public Comment:
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1) Lewis MCCAMMON, 105 N. Cordova St, noted the confusion of the boundary lines for the district area.
Director of Parks & Recreation MACIAS and Director of Finance LIEU provided clarification on the boundary lines.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to the Alhambra Central Business District Association (ACBDA) for the promotion of the Central Business District for the 2023-2024 fiscal year; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M23-94) Vote: Moved: MALONEY Seconded: PÉREZ
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
7. AWARD CONTRACT: ALMANSOR COURT EXTERIOR IMPROVEMENT PROJECT – F2M23-41, N2M23-47, C2M23-46, M2M23-95
On January 23, 2023, the City Council approved the reallocation of American Rescue Plan Act (ARPA) funds not to exceed $481,942 to fund certain Almansor Court Exterior Improvement Projects. Specifications and bid documentation have been completed for the Almansor Court Exterior Improvement Project. The project will include new paint and stucco to the exterior of the Almansor Court building. Bids are due no later than 10:30 a.m. on May 25, 2023, in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Tom ’s Construction in the amount of $299,215 for the Almansor Court Exterior Improvement Project; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-95 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
8. RATIFICATION OF CONTRACT NO. C2M23-44 FOR EMERGENCY ROLL UP DOOR MAINTENANCE/REPLACEMENT AT THE POLICE DEPARTMENT – F2M23-6B, C2M23- 44, M2M23-96
The roll up entrance and exit doors located on the B1 level are an essential part of the Alhambra Police Department building security. On April 1, 2023 the barrel of the roll up entrance door had to be replaced. After the repair, the gate was struck by a tow truck and repaired again on April 21, 2023. The following day the exit roll up door failed. It was later determined that the failure had rendered the door inoperable and required complete replacement. City crews do not have the proper equipment or specialized training to make the required repairs. As such, staff contacted several vendors to replace the doors, however product lead times were extremely long. In order to maintain the safety and security of the Police Department facility, staff contacted additional commercial contractors that provide roll 10 6 -26 -2 3
up door service and installation. Lawrence Doors provided a quote with the shortest lead time to perform the required repair and installation of new doors. Therefore, staff awarded a contract to Lawrence Doors pursuant to the emergency purchasing provisions allowed under Alhambra Municipal Code Section 3.36.070. Staff requesting that the City Council ratify the contract with Lawrence Doors.
Action Taken: City Council ratif ied Contract No. C2M23-44 for the Emergency Roll Up Door Maintenance/Replacement at the Police Department in the amount of $79,873.06 to Lawrence Doors; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-96 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
9. AWARD CONTRACT: PURCHASE OF ONE CEMENT MIXER TRUCK – F2M23-6A, N2M23-50, C2M23-47, M2M23-97
On May 8, 2023, the City Council approved the distribution of Notice Inviting Bids for the purchase of a Cement Mixer truck. Staff posted the bid on the City ’s website and emailed the Notice directly to known heavy truck vendors and manufacturers. On Thursday, May 25, 2023 the City Clerk received one bid for the purchase of a Cement Mixer Truck. The bid received from Los Angeles Truck Center DBA Velocity Truck Center., in the amount of $295,255.69 was the only bid received. Staff has reviewed the bid and found it is in full compliance and conformance with the bid specifications.
Discussion : None
Action Taken: City Council award ed a contract., subject to final language approval by the City Manager and City Attorney, to Los Angeles Truck Center LLC, DBA Velocity Truck Center in an amount of $295,255.69 for the purchase of (1) one cement mixer truck; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-97 ) Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
10. AWARD CONTRACT: MAIN STREET, FOURTH STREET, AND MISSION ROAD SEWER MAIN REPLACEMENT PROJECT - PHASE 1 – F2M22-53, N2M23-31, C2M23-48, M2M23- 98 On March 13, 2023, the City Council approved the distribution of Notice Inviting Bids for the Main Street, 4th Street, and Mission Road Sewer Main Replacement Project – Phase 1. On April 13, 2023, the City received and opened five (5) bids for the Project. CEM Construction Corp. submitted the lowest bid. However, during the bid evaluation process it was discovered that CEM Construction Corp. did not perform similar work in the past, as required per the Notice Inviting Bids. Therefore, the bid from CEM Construction Corp. was deemed non- responsive. The second lower bidder, Toro Enterprises, Inc., was deemed the lowest responsive bidder. Staff reviewed the bid submitted by Toro Enterprises, Inc. and found it to be in full compliance and conformance with the project specifications. 11 6 -26 -2 3
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Toro Enterprises, for the Main Street, 4 th Street, and Mission Road Sewer Main Replacement Project - Phase 1 in an amount not to exceed $3,515,580.00; find the Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b); and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-98 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
11. AWARD CONTRACT: REHABLITATION OF THE STORM DRAIN ON MONTEZUMA AVENUE – F2M23-40, N2M23-46, C2M23-49, M2M23-99
On April 24, 2023, the City Council approved the distribution of Notice Inviting Bids for the Rehabilitation of the Storm Drain on Montezuma Avenue. On June 1, 2023, bids were opened by the City Clerk. Two bids were received in the amount of $130,045.00 and $180,388.67.
Sancon Technologies Inc. submitted the lowest qualified bid at $130,045.00. Staff reviewed the bid submitted by Sancon Technologies Inc. and found it to be in full compliance and conformance with the project specifications.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Sancon Technologies Inc., for the Rehabilitation of the Storm Drain on Montezuma Avenue in an amount not to exceed $130,045.00; find the Rehabilitation of the Storm Drain on Montezuma Avenue Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b); and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-99 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
12. AWARD CONTRACT: PURCHASE OF WATER METERS – F2M23-6B, C2M23-50, M2M23- 100
Every year, the Utilities Department implements a water meter replacement program to replace broken, old, and inaccurate water meters throughout the City. Water meters are also required for new development and to complete meter installations for the Advanced Metering Infrastructure (AMI) System. Replacement of water meters is critical to ensure meter accuracy for billing. At this time, staff needs to order meters to place into inventory to enable the meter replacement program for the AMI system. The Sensus Flexnet System is utilized in Alhambra to read the water meters on a bi-monthly basis. Thirkettle Corporation dba Aqua-Metric Sales Company is the sole distributor in the State of California of Sensus Meters, which is the meter supported by the Sensus Flexnet AMI System.
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Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Thirkettle Corporation dba Aqua-Metric Sales Company, for the purchase of water meters and accessories in an amount not to exceed $450,000.00; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-100 ) Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
13. AWARD CONTRACT: POLICE DEPARTMENT BUILDING ROOFING PROJECT – F2M23- 43, N2M23-51, C2M23-51, M2M23-101
On May 8, 2023, the City Council approved the distribution of Notice Inviting Bids for the Police Department Building Roofing Project. On Thursday, June 15, 2023 the City Clerk received three sealed bids for the Project. The bids ranged from $320,400 to $488,842. The bid received from Wiltshire Urethane Foam Company in the amount of $320,400 is the lowest responsible bid. Staff reviewed the bid from Wiltshire Urethane Foam Company and found it is in full compliance and conformance with the bid specifications.
Discussion : None
Action Taken: City Council award ed a contract, subject to final language approval by the City Manager and City Attorney, to Wiltshire Urethane Foam Company for the repair and application of polyurethane foam sealer to the Police Department building roof in an amount not to exceed $320,400; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-101 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: N ONE
14. APPROVE CONTRACT CHANGE ORDER: TRAFFIC SIGNAL AND STREET LIGHTING MAINTENANCE SERVICES – F2M20-9, C2M20-27, M2M23-102
On July 13, 2020, the City Council awarded a contract to Siemens in the amount of $200,000.00 for the Traffic Signal and Street Lighting Maintenance Services. On July 12, 2021, the City Council amended the existing contract with SIEMENS Mobility Inc. to include a company name change to YUNEX LLC and extend the contract in an amount not to exceed $200,000 from July 1, 2022 through June 30, 2023. This past year we have experienced an increase of vehicle accidents with our facilities along with the age and environmental degradation of our facilities causing an increase of required responses and repairs over previous years. A change order to the total contract amount is needed to continue the City ’s ability to provide Traffic Signal and Street Lighting Maintenance for the remainder of this fiscal year, through June 30, 2023. The latest invoices received will expend the fiscal year 2022- 2023 contract amount for Traffic Signal and Street Lighting Maintenance, leaving two months of billing outstanding. Staff anticipates the remaining invoices to average $30,000.00 per month to continue to provide Traffic Signal and Street Lighting Maintenance service.
Discussion : None
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Action Taken: City Council approve d a Change Order in the amount of $60,000 for Traffic Signal and Street Lighting Maintenance Services contract (C2M20-27) that was awarded to YUNEX; direct ed the Finance Director to appropriate $60,000 from the Public Works Maintenance Improvement District Fund balance and allocate the funds into account number 241.70.7631.62210; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-102 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
15. NOTICE OF COMPLETION: FREMONT AVE SERIES TO MULTIPLE CIRCUIT CONVERSION – CONDUIT INSTALLATION PROJECT – F2M22-16, K2M22-335, M2M23- 103
On July 12, 2022, staff issued a contract to Yunex , LLC (K2M22-335) for the construction of the Conduit Installation for the Fremont Ave Series to Multiple Circuit Conversion in the amount of $37,945.00. During construction, which requires Southern California Edison (SCE) inspection, sign-off and construction assistance, it was determined additional preparation of the work site was necessary to complete the SCE portion of the project. This additional work was an unforeseen change from the original scope of work contracted between the City and Yunex , LLC. The additional work to complete the project increased the contract amount by $14,795.00, bringing the total to $52,740.00. On December 12, 2022, City Council authorized an amendment to contract K2M22-335 with Yunex , LLC to increase the total amount of the contract to $52,740.00. This project has been inspected by staff and all work has been completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion : None
Action Taken: City Council accept ed the work of Yunex , LLC for the construction of the Conduit Installation for the Fremont Ave Series to Multiple Circuit Conversion, for the installation of LED street lighting as complete in the amount of $52,740; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. (M2M23-103 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
16. APPROVE AN AMENDMENT TO THE MEMORANDUM OF UNDERSTANDING WITH THE ALHAMBRA UNIFIED SCHOOL DISTRICT FOR SCHOOL RESOURCE OFFICERS – F2M20-57, C2M20-37, M2M23-104
Both the Alhambra Police Department and Alhambra Unified School District (AUSD) believe that continuation of the School Resource Officer Program will further the goal of maintaining a safe school environment for the students and staff. The existing MOU with AUSD for an SRO 14 6 -26 -2 3
Program expires on June 20, 2023. Renewing this MOU provides police officers to the District during the academic school year calendar through June 30, 2024. AUSD will reimburse the City for services in an amount not to exceed $380,126.60 annually. In addition, the Gang Resistance Education and Training (GREAT) program will be billed in two increments of $14,261.15 totaling $28,522.30 annually.
Discussion : None
Action Taken: City Council approve d an amendment to the Memorandum of Understanding (MOU) with the Alhambra Unified School District (AUSD) to continue the School Resource Officer Program for FY 2023-2024; authorize d the Chief of Police to execute the renewal of the Memorandum of Understanding; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-104 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
17. NOTICE INVITING BIDS: DOCUMENT SCANNING PROJECT – F2M23-53, N2M23-74 The City of Alhambra has physical documents stored at City Hall and its various facilities. The Library Director, with the support of the City Manager ’s Office, is beginning a digitization and conversion project to enhance accessibility and transparency to staff and community members. The first phase of this project includes converting stored files form the Community Development Department to the cloud based Laserfiche platform. Plans and specifications have been developed for this project. Bids are due no later than 10:30 a.m. on Thursday, July 27, 2023 in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Discussion : None
Action Taken: City Council authorize d staff to circulate a Notice Inviting Bids to prospective contractors for the Community Development Department ’s document digitization project; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
18. NOTICE OF COMPLETION: CIVIC CENTER LIBRARY ROOF RESTORATION – F2M22-55, C2M22-66, M2M23-105
On December 12, 2022, the City Council awarded a contract to Best Contracting Services to restore the Library ’s roof in the amount of $623,871. The final cost of the project was $623,871 per the contract amount. The project has been completed in accordance with the City ’s requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder ’s Office.
Discussion : None
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Action Taken: City Council accept ed the work of Best Contracting Services to restore the Library ’s roof as complete in the amount of $623,871; direct ed the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; direct ed the Finance Director to release the retention 35 days from the date of recordation if no liens are filed; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-105 ) Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
19. AUTHORIZE RFP: CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) SERVICES FOR THE ALHAMBRA COMMUNITY CENTER – F2M22-65, RFP2M23-18 Earlier this year staff submitted funding requests to our State legislators for a Community Center at the former Shorb Clinic site. Funding in the amount of $25 million was appropriated in the State Budget for said project. Cowley and Corbis have been contracted to serve as Project Manager of the Alhambra Community Center project. As such, staff is moving forward with Requests for Proposals (RFPs) for several consultants to keep the project moving forward. An RFP has been developed to select a CEQA Consultant for the Alhambra Community Center project to provide CEQA compliance. The Request for Proposals will be released on June 27, 2023. Proposals are due to the Parks and Recreation Department in City Hall by 4:30 pm on July 20, 2023.
Discussion : None
Action Taken: City Council approve d the release of a Request for Proposals for CEQA (California Environmental Quality Act) and entitlement services for the Alhambra Community Center, and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
20. AUTHORIZE RFP: CIVIL ENGINEERING SERVICES FOR THE ALHAMBRA COMMUNITY CENTER – F2M22-65, RFP2M23-19
Earlier this year staff submitted funding requests to our State legislators for a Community Center at the former Shorb Clinic site. Funding in the amount of $25 million was appropriated in the State Budget for said project. Cowley and Corbis have been contracted to serve as Project Manager of the Alhambra Community Center project. An RFP has been developed to select Civil Engineering services to conceptualize, design, coordinate, permit and deliver the civil engineering construction documentation for the project. The Request for Proposals will be released on June 27, 2023. Proposals are due to the Parks and Recreation Department in City Hall by 4:30 pm on July 20, 2023.
Discussion : None
Action Taken: City Council approve d the release of a Request for Proposals for Civil Engineering Services for the Alhambra Community Center, and direct ed staff to undertake the steps necessary to finalize Council ’s action.
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Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
21. AUTHORIZE RFP: ARCHITECTURAL SERVICES FOR THE ALHAMBRA COMMUNITY CENTER – F2M22-65, RFP2M23-20
Earlier this year staff submitted funding requests to our State legislators for a Community Center at the former Shorb Clinic site. Funding in the amount of $25 million was appropriated in the State Budget for said project. Cowley and Corbis have been contracted to serve as Project Manager of the Alhambra Community Center project. A Request for Proposals (RFP) has been developed to select an Architect for the Alhambra Community Center project to conceptualize, design, coordinate, permit and deliver the construction documentation. The Request for Proposals will be released on June 27, 2023. Proposals are due to the Parks & Recreation Department in City Hall by 4:30 pm on July 20, 2023.
Discussion : None
Action Taken: City Council approve d the release of a Request for Proposals for Architectural Services for the Alhambra Community Center, and direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
22. APPROVAL OF A FOOD SERVICES AGREEMENT FOR INMATE MEAL SERVICE FOR THE ALHAMBRA CITY JAIL – F2M23-54, C2M23-52, M2M23-106 The Police Department has been partnering with the County of Los Angeles for preparation and delivery of pre-packaged meals for the Alhambra City Jail since November, 2020 with the contract expiring June 20, 2023. The meals feed detainees while they are in the Alhambra City Jail. Each month there are approximately 350-500 meals delivered. Staff requests the City Council approve an agreement with a five-year term from July 1, 2023 through June 30, 2028 at a rate of $3.20 per meal for fiscal year 2023-2024. The billing rates are subject to change on July 1 of each year pursuant to any cost adjustments determined by the County Auditor-Controller.
Discussion : None
Action Taken: City Council approve d a food services agreement, subject to final language approval by the City Manager and City Attorney, with the County of Los Angeles in the amount up to $85,000 for inmate meals for a five-year period; authorize d the Chief of Police to execute said agreement and authorize food service rates each fiscal year; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-106 ) Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
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23. PARTIAL SUMMARY VACATION EASEMENT FOR RIGHT-OF-WAY PURPOSES PER PARCEL MAP NO. 84020 AT 301 SOUTH ATLANTIC BOULEVARD – F2M23-8, R2M23-34 On May 15, 2023, the City ’s Public Works Engineering Division accepted an application requesting a vacation of a 20 ’ easement for right-of-way purposes along the northerly property line of 301 South Atlantic Boulevard, which was dedicated in error as part of Parcel Map No. 84020. The 20 ’ easement located along the south side of Commonwealth Avenue was not required by the City and extends into the parking lot of the privately owned commercial shopping center. The Applicant is requesting the City to partially vacate the 20 ’ easement by vacating the 10.5 ’ wide span of the easement that extends into the private parking lot (approximately 724.5 square feet at Lot A and approximately 1,165 square feet at Lot B), while maintaining the 9.5 ’ wide span of the easement that includes the existing sidewalk along the south side of Commonwealth Avenue.
Discussion : None
Action Taken: City Council adopt ed Resolution No. R2M23-34 entitled: A Resolution of the City Council of the City of Alhambra ordering the partial summary vacation of the easement for right-of-way purposes per Parcel Map No. 84020 at 301 South Atlantic Boulevard, Alhambra, California, 91801 ; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
24. RESCIND CONTRACT NO. C2M23-23 AND AUTHORIZE THE RE-CIRCULATION OF A NOTICE INVITING BIDS FOR FIRE DEPARTMENT STATION 71 WOMEN ’S LOCKER/BATHROOM REMODEL PROJECT – F2M23-23, C2M23-23, N2M23-77, M2M23- 107
On April 24, 2023, a contract was awarded to Dynasty Builder ’s Inc. for the Alhambra Fire Department Station 71 Women ’s Locker/Bathroom Remodel Project. However, on June 2, 2023, Dynasty Builders Inc. informed the City they could no longer fulfill the contract due to unforeseen circumstances related to their available workforce and expertise. Staff is recommending the contract issued to Dynasty Builders, Inc. be cancelled and a Notice Inviting Bids for the Fire Station 71 Women ’s Locker/Bathroom Remodel Project be re-circulated.
Discussion : None
Action Taken: City Council rescind ed Contract No. C2M23-23 awarded to Dynasty Builders, Inc.; authorize d the re-circulation of a Notice Inviting Bids for the Alhambra Fire Department Station 71 Women ’s Locker/Bathroom Remodel Project, with bids due no later than 10:30 a.m. on July 27, 2023; determine the project is exempt from CEQA pursuant to CEQA guidelines section 15301; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-107 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
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25. NOTICE INVITING BIDS: FIRE STATION 74 BATHROOM REMODEL PROJECT – F2M23- 55, N2M23-78
The bathroom at Fire Station 74 is old and deteriorated. It is in need of a complete rehabilitation. Plans and specifications have been prepared to rehabilitate the bathroom with new fixtures, flooring, tile, lighting, plumbing fixtures and paint. Bids are due no later than 10:30 a.m. on August 3, 2023 in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Discussion : None
Action Taken: City Council authorize d staff to circulate a Notice Inviting Bids to prospective contractors for the Fire Station 74 Bathroom Remodel Project; and, direct ed staff to undertake the steps necessary to finalize Council ’s action.
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
26. AMENDMENT TO THE AGREEMENT WITH VERDUGO CITIES FOR FIRE AND EMERGENCY MEDICAL DISPATCHING AND ADDITIONAL APPROPRIATIONS – F2M5- 70 , C2M5-52, C2M11-6, M2M23-108
The City has been contracting with Verdugo Cities for fire and emergency medical dispatching services since 2005. Verdugo currently provides dispatch services for all thirteen agencies in Area “C ”. Under Area “C ”, agencies are better able to coordinate emergency fire and medical resources throughout the area and cities also benefit from a superior level of mutual aid with lower response times and increased staffing levels on significant fire and medical incidents.
The term of the proposed Verdugo agreement will be three years effective July 1, 2023 and will renew automatically after June 30, 2026 for two terms of three years each unless Alhambra notifies Verdugo of its intent to withdraw. The annual per incident rate may be increased each fiscal year by an amount not to exceed 5%.
Discussion : None
Action Taken: City Council approve d an amendment, subject to final language approval by the City Manager and City Attorney, to the agreement with Verdugo Cities and authorize the extensions if the services are satisfactory, to continue fire and emergency medical dispatching services commencing July 1, 2023 through June 30, 2026 with two three-year contract extension periods; authorize d additional appropriations to satisfy upcoming fiscal year budget expenditures related to this contract; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-108 ) Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
27. ACCEPT GRANT: CALIFORNIA AUTOMATED PERMIT PROCESSING PROGRAM (CalAPP ) FOR SOLAR PERMITS – F2M23-18, M2M23-109
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Staff requests that the City Council accept a reimbursable grant in the amount of $60,000.
The purpose of the grant is to establish on-line solar permitting. The grant is administrated by the California Energy Commission. The grant funding covers the cost of establishing an automated, online solar permitting platform called SolarAPP +. Once applicants submit through SolarAPP +, the platform will verify code compliance and issues permits for solar energy systems. Grant funding will be used to reimburse staff or consultant time associated with implementing the software. This funding is intended to promote the development of residential solar, decrease approval times, reduce permit costs for homeowners and help California meet its greenhouse gas emission reduction goals. Grant activities can be reimbursed until May 1, 2027.
Discussion : None
Action Taken: City Council accept ed a reimbursable grant in the amount of $60,000 from the State of California ’s - Automated Permit Processing Program (CalAPP ); appropriate revenue and expenditure funds; and, direct ed staff to undertake the steps necessary to finalize the Council ’s action. ( M2M23-109 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
28. AWARD CONTRACT: PROFESSIONAL LANDSCAPE DESIGN REVIEW CONSULTING SERVICES – F2M23-39, RFP2M23-13, C2M23-53, M2M23-110
On April 10, 2023, the City Council authorized the distribution of a Request for Proposals (RFP) for professional consulting services for a consulting City Landscape Architect to provide professional landscape design review consulting services. In response to the RFP, the City received two proposals by the May 8, 2023 deadline. Ladayu Consulting Group (LCG) and Architerra Design were both selected for interviews, which occurred on May 17, 2023. Based on LCG ’s pricing, services proposed, qualifications, and experience, staff recommends awarding a contract to LCG to provide the requested scope of services outlined in the RFP for a total amount up to and not-to-exceed $74,740 for the 5-year contract period, with the potential option to extend the contract for two additional terms, each for five years. LCG, which has been in operation since 2015, specializes in providing professional services such as landscape review and LCG ’s employees include a Professional Landscape Architect with more than 45 years of experience in landscape design. LCG has recently provided landscape review services for Culver City, Gardena, and Compton.
Discussion : None
Action Taken: City Council: 1) Award ed a contract, subject to final language approval by the City Manager and City Attorney, to Ladayu Consulting Group to serve as a consulting City Landscape Architect providing professional landscape design review consulting services in an amount up to and not-to-exceed $74,740; 2) Authorize d the potential option to extend the contract for two (2) additional terms, each for five (5) years; and, 3) Direct ed Staff to undertake the steps necessary to finalize the Council ’s action. ( M2M23-110 ) Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
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29. AUTHORIZATION TO ENTER INTO AN AGREEMENT WITH INTERAGENCY COMMUNICATIONS INTEROPERABILITY SYSTEM, JPA – F2M5-70, C2M23-54, M2M23- 111
The City of Alhambra contracts with Verdugo Cities, which includes thirteen agencies and is referred to as Area “C ”, to provide fire and emergency medical dispatching services. The use of the Interagency Communications Interoperability (ICI) System network is required for the purposes of operating fire resource communications by all Verdugo agencies that get dispatch.
The agreement establishes a radio subscription fee of $20 per radio per month for 125 radios.
Fees are due annually at the start of each fiscal year. The term of the agreement is five years.
Discussion : None
Action Taken: City Council approve d an agreement, subject to final language approval by the City Manager and City Attorney, with Interagency Communications Interoperability System (ICI System), JPA in an amount not to exceed $150,000 commencing July 1, 2023 through June 30, 2028 for ICI radio system subscription fees for Verdugo agencies radio users; and, direct ed staff to undertake the steps necessary to finalize Council ’s action. ( M2M23-111 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
30. AWARD CONTRACT: PROFESSIONAL ARCHITECTURAL DESIGN REVIEW CONSULTING SERVICES – F2M23-39, RFP2M23-12, C2M23-55, M2M23-112 On April 10, 2023, the City Council authorized the distribution of a Request for Proposals (RFP) for professional consulting services for a consulting City Architect/Urban Designer to provide professional architectural design review consulting services in addition to managing administration and staffing of the City ’s DRB. In response to the RFP, the City received one proposal by the May 8, 2023 deadline from ONYX Architects. Staff interviewed ONYX Architects on May 17, 2023 and completed reference checks shortly thereafter, before conducting a follow-up meeting on June 5, 2023 to further discuss the expected services and proposed fee structure. ONYX Architects proposes to provide the requested scope of services outlined in the RFP for a total amount up to and not-to-exceed $690,000 for the 5-year contract period. ONYX Architects has provided design review services for over 15 years, having previously provided design review services to the cities of San Gabriel, Riverside, and Ontario, in addition to serving as the City/Historic Preservation Architect for the City of San Gabriel.
ONYX Architects currently provides design review services to the cities of El Monte, Temple City, Arcadia, and Lancaster. Based on ONYX Architects ’ pricing, services proposed, qualifications, and experience, staff recommends awarding a contract to ONYX Architects.
Discussion : None
Action Taken: City Council: 1) Award ed a contract to ONYX Architects to serve as a consulting City Architect/Urban Designer providing professional architectural design review consulting services in an amount up to and not-to-exceed $690,000; 2) Authorize d the potential option to extend the contract for two (2) additional terms, each for five (5) years; and, 3) Direct ed Staff to undertake the steps necessary to finalize the Council ’s action. ( M2M23-112 ) Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NON E
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31. LETTER OF SUPPORT FOR SB 710 AS AMENDED (DURAZO) – F2M23-19, M2M23-113 Based on discussions with Senator Durazo since the introduction of SB 710 on February 16, 2023, amendments to SB 710 have since been drafted for the Assembly ’s (Transportation Committee) consideration on July 5, 2023. Specifically, the 710 Terminus area is excluded from the text, because of Alhambra ’s Arterial Conversion Project. The bill, however, remains focused on “adjacent areas ” that address land use, planning, and transportation beyond Alhambra ’s 710 Arterial Project. These areas include state owned properties impacted by past planning for State Route 710, within Los Angeles County, including North Eastern Street (to the west); Huntington Drive (west of the Huntington Drive and West Main Street (east of that intersection, north); South Fremont Avenue (on the east); and Route 10 (on the south).
The revised bill is written such that the Committee will not impede a local jurisdiction ’s ability to implement any project at the Terminus or in adjacent areas. As supported, SB 710 ensures affected communities including Alhambra have opportunity to comment and participate in the revitalization and planning of “other ” areas adjacent to the Terminus.
Discussion : None
Action Taken: City Council approve d the letter of support as outlined in the Assistant City Manager ’s June 26, 2023 report for SB 710, as amended, by Senator Maria Elena Durazo regarding the Sale of Excess State Highway Property Bill, which excludes that property portion of the State Route 710 Terminus for Alhambra ’s conversion from a six-lane freeway to a four-lane local arterial to reduce cut-through traffic, enhance safety, reduce congestion by improving operational efficiency and supporting multi-modal and sustainability options. (M2M23-113 )
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
32. TREASURER ’S REPORT – F2M23-1
Discussion : None
Action Taken: City Council receive d and file d as submitted the Treasurer's Report prepared by the Director of Finance for the month of May 2023, listing all of the City's investments as of May 31, 2023.
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
33. PERSONNEL ACTIONS – F2M23-2
Discussion : None
Action Taken: City Council ratif ied the actions of the City Manager set forth in that certain Personnel Actions document dated June 26, 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting. 22 6 -26 -2 3
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
34. DEMANDS - F2M23-1
Discussion : None
Action Taken: City Council approve d as submitted Final Check List (239845 thru 240012) in the amount of $60,993.92 for the period ending May 1, 2023; Final Check List (240013 thru 230090) in the amount of $409,680.36 for the period ending May 1, 2023; Final Check List (239589 thru 239721) in the amount of $799,211.15 for the period ending May 25, 2023 and Schedule of Wire Transfers in the amount of $344,231.88 for the week ending May 19, 2023; Final Check List 239440 thru 239588 in the amount $564,315.72 and Schedule of Wire Transfers in the amount of $2,280,367.89 for the week ending May 12, 2023; and, Final Check List (239722 thru 239844) in the amount of $714,327.04 for the period ending June 1, 2023 and Schedule of Wire Transfers in the amount of $7,645,662.12 for the week ending May 26, 2023.
Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
35. SECOND READING AND ADOPTION OF AN ORDINANCE IMPOSING A TEMPORARY
MORATORIUM ON NO FAULT, SUBSTANTIAL REMODEL EVICTIONS FOR CERTAIN RESIDENTIAL TENANCIES IN THE CITY OF ALHAMBRA – F2M23-7, O2M23-4812 On January 1, 2020, the California Tenant Protection Act of 2019 (AB 1482) established an annual rent increase cap of five percent plus inflation or ten percent, whichever is lower. AB 1482 also prohibits evictions without “just cause ” (as defined). However, AB 1482 contains numerous exceptions. One of those exceptions allows owners to evict tenants in order “to demolish or to substantially remodel ” a rental unit. This report refers to these as “substantial remodel evictions. ” After the tenancy is terminated, the owner can raise rent on the newly- remodeled unit in excess of AB 1482 ’s rent cap. At its regular meeting on May 8, 2023, the City Council heard testimony from certain tenants and tenant advocates about impending renovation eviction notices. The Council directed an ordinance similar to that adopted by the City of Claremont and other cities be adopted to provide the City additional time to study the appropriate tenant protections for Alhambra. Staff has prepared temporary renovation eviction moratorium ordinances for the City Council ’s consideration. Staff recommends the temporary moratorium be in place for six months, but the City Council can direct staff to adjust the time period, if preferred. Many types of residential rental properties are exempt from AB 1482 ’s tenant protections and would also be exempt from the proposed ordinances. If adopted as drafted, the Temporary Eviction Moratorium Ordinances will apply to all non-exempt residential rental units, including where a notice to vacate or to quit the rental unit has been served prior to the effective date of the ordinance, but where an unlawful detainer judgment has not been issued as of the effective date of the ordinance. Many cities and counties (including the County of Los Angeles and the Cities of Los Angeles, Long Beach, South Pasadena, Claremont, and Pomona) have adopted measures to heighten protection for tenants facing no fault evictions.
These are issues that staff will study and can bring back to the Council for its consideration during the pendency of the moratorium ordinance, if the Council adopts same. 23 6 -26 -2 3
Public Comment:
The following individuals spoke in support of the ordinance adoption:
1) Jorge Rivera , Healing & Justice Center
2) Allison Henry , SGV Tenants ’ Alliance
3) Erick Ortiz , Healing & Justice Center
4) Julia Cruz
5) Lewis Mc C ammon , 105 N. Cordova St.
6) David Bond, Alhambra Tenants Union
1) Brian OTI S , 316 N. Monterey St ., noted that he is willing to help the City put together a permanent ordinance.
2) Marie T. LOPEZ , 2821 Poplar Blvd , noted that there are a lot of good landlords in the City and to not discount them.
3) Ho FAM, 701 S. Almansor , via Zoom, discussed potential concerns with potential rent control in the City and stated that “mom & pop ” landlords are selling their properties and new owners are barely getting by.
Public Comment via Email:
1) Laura LONGORIA, via email, expressed support for tenant protections and encouraged the community to provide their input on a permanent ordinance.
Discussion : Councilmember PÉREZ discussed the importance of drafting a permanent ordinance that will address everyone ’s needs and noted it was not a one size fits all approach .
Councilmember MALONEY echoed the thoughts of Councilmember PÉREZ and expressed his support for t he proposed ordinance.
Vice Mayor MAZA stated he was looking forward to working with the community on a permanent ordinance.
Councilmember LEE expressed support for the adoption of the proposed ordinance.
Action Taken: City Council declare d introduced for its second reading and adopted the following ordinance entitled:
Ordinance No. O2M23-4812 : An Uncodified Ordinance of the City Council of the City of Alhambra, California establishing a temporary Moratorium on certain “no fault ” residential evictions due to a property owner ’s intent to substantially remodel the tenant ’s unit in the City of Alhambra Vote: Moved: PÉREZ Seconded: LEE
Ayes: PÉREZ, MALONEY, LEE, MAZA, ANDRADE-STADLER
Noes : NONE
Absent: NONE
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS – F2M2 3 -4
1) Lewis MCCAMMON, 105 N. Cordova St., discussed the impacts of AB 2011 and SB 6 , discussed affordable housing on religious facility sites, and discussed the need for strong review processes for projects on contaminated land.
24 6 -26 -2 3
2) Jennifer, 101 N. 4th St. (through Mandarin translation) , inquired about asking for assistance when City employees and Police Officers make mistakes when interacting with residents.
City Manager BINNQUIST noted that staff would follow up with the commenter ’s concerns. 3) Jennifer NG, S. Cordova St., expressed concern with building housing on superfund sites.
Public Comments via Email:
1) Melissa Michelson, via email, expressed the need to provide additional protection for City trees and referenced the Santa Monica Urban Forest Master Plan.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) – F2M2 3 -7 Councilmember MALONEY discussed the need for the Council to pass a moratorium on the construction of self-storage facilities. The Council provided consensus to bring back an item on a future agenda to consider a moratorium on the construction of self-storage facilities.
Councilmember MALONEY discussed the need to have translation services available at the Council meeting for the public.
Councilmember PÉREZ agreed that translation services should be available to residents at Council meeting s and requested that the SR-710 letter approved earlier in the meeting be shared with nearby cities and legislators.
Councilmember LEE also agreed that translations services should be available to residents at Council meetings , inquired about the police patrol levels in the City , and inquired about Police Officers playing sports with local students . Police Chief KENNEDY responded to questions.
Mayor ANDRADE-STADLER discussed the City ’s upcoming 4 th of July event, discussed upcoming Police Department Pop-Up e vents, discussed the upcoming Concerts in the Park events, discussed the upcoming Movies at the Park events, and discussed the Library ’s Summer Reading P rogram.
ADJOURNMENT: At 10 :05 p.m. there being no further business for the Council to transact, the Mayor, with the consent of the City Council, adjourned their meeting to the next regul ar meeting of the Alhambra City Council is scheduled for Monday, July 24 , 202 3 at 6:00 p.m.
LAUREN MYLES, CMC
CITY CLERK