8-28-23 1
CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
AUGUST 28, 2023
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
2 8-28-23
CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
August 28, 2023
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maza, Maloney, Pérez, Andrade-Stadler
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitude for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
READING OF ORDINANCE TITLES
Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read.
Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.
PUBLIC HEARINGS
1. EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) – F2M5-41, N2M23-98, M2M23-133
This is the time and place set by Notice No. N2M23-98 for the City Council to hold a public hearing to receive community input concerning the use of funds received under the United States Department of Justice , Bureau of Justice Assistance Edward Byrne Memorial Justice Assistance Grant (JAG) Program. The 2023 JAG funds will be used to modernize shared work areas within the Police Department, such as pu rchasing new desks, chairs, and office equipment. The funds will also pay for background investigation software and equipment/programs that will assist in the management and monitoring of real time crime analysis data.
Recommended Action: After receiving public testimony, the Mayor should close the public hearing and the Council should adopt Minute Order No. M2M23-133 as follows:
RESOLVED by the Alhambra City Council that this Council hereby authorizes the City Manager, or her designee, to apply for Un ited States Department of Justice, Bureau of Justice Assistance -- Edward Byrne
3 8-28-23
Memorial Justice Assistance Grant (JAG) Program funds in the amount of $13,820 and appropriates additional funds to enable the contract; and,
BE IT FURTHER RESOLVED by the Alhambra City Council that this Council hereby ratifies the action of the City Manager in designating the Chief of Police or Designee as the administrator for said Grant.
2. CONSIDERATION OF URGENCY ORDINANCE, ENACTED PURSUANT TO GOVERNMENT CODE SECTION 65858, EXTENDING A TEMPORARY MORATORIUM
ON THE ISSUANCE OF PERMITS OR ENTITLEMENTS FOR ANY SELF -STORAGE PROJECT IN THE CITY – F2M23-7, N2M23-101, O2M23-4817, M2M23-134
At the July 24, 2023 City Council meeting, the City Council adopted an urgency ordinance placing a temporary moratorium on the issuance of permits or entitlements for any self - storage projects in the City, exempting therefrom two specific projects whose entitlements were already being processed by the Cit y (2121 Orange and 1146 South Meridian). The reasons for the moratorium are set forth in Ordinance No. O2M23-4816. Staff has not yet had a chance to further research the impacts of additional self-storage projects in the City, nor has staff had sufficient time to develop recommendations for Council’s consideration in that regard. An extension of the moratorium is necessary to allow staff to undertake this research and development. Consistent with the requirements of Government Code section 65858, an extension requires that a public hearing be conducted. After the public hearing, the Council can consider Ordinance No. O2M23 -4817, that will extend the existing temporary moratorium to and through July 22, 2024. A report detailing the intended course of action by staff has been available in the City Clerk’s office and on the City’s website since August 18, 2023.
Recommended Action: City Council:
1. Conduct a public hearing.
2. Find that the recommended action is exempt from the California Environmental Quality Act ("CEQA") as set forth in the attached Urgency Ordinance (M2M23-134); and,
3. Consider adopting by a 4/5 vote:
Ordinance No. O2M23 -4817: An Urgency Ordinance of the City Council of the City of Alhambra, California, enacted pur suant to California Government Code Section 65858, extending a temporary moratorium on the issuance of permits or entitlements for any self - storage project in the City
If adopted, this ordinance will go into effect immediately extending Ordinance No.
O2M23-4816 for a period of 10 months and 15 days, to and through July 22, 2024.
CONSENT AGENDA (Item Nos. 3 – 32)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
4 8-28-23
3. RESIDENTIAL LOW-INCOME WATER RATE ASSISTANCE PROGRAM – F2M21-49, M2M23-135
The San Gabr iel Valley Municipal Water District (SGVMWD) provides reliable supplemental water for the communities of Alhambra, Azusa, Monterey Park and Sierra Madre in a cost-effective and environmentally responsible manner. On May 24, 2021, the City entered a grant agreement with SGVMWD to receive $200,000.00 for assistance with delinquent water bills. In response, a Residential Utility Assistance Grant Program was developed by the City on June 3, 2021. This program offered a one-time grant up to $500 to pay delinquent water bills for residents with accounts 90 days or more past due. The program issued a total of $21,508.50 to residents for the payment of delinquent water bills, however, it closed on May 31, 2022. Staff is proposing guidelines for the administration of a new ongoing Residential Low -Income Water Rate Assistance Program to utilize the remaining SGVMWD funds. SGVMWD was notified of the City’s intent to establish this new program. Under the new program, Alhambra residents will receive financial assistance in the amount of $25, which will be applied to the fixed portion of the bi-monthly water bill. To qualify for the program, applicants must be a current account holder, have a household gross annual income at or below 80% of the Los Angeles median income, and live at their primary residence in the City of Alhambra’s jurisdictional limits.
Recommended Action: City Council approve a Residential Low-Income Water Rate Assistance Program to provide payment support to low -income residents from the Alhambra’s water system charges ; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-135)
4. ACCEPT GRANT : CALIFORNIA STATE LIBRARY FOR GARDENING AND SUSTAINABILITY PROGRAMMING AND APPROPRIATE FUNDS – F2M23-18, M2M23-136
The Library applied for and received a $30,000 grant from the California State Library to present “Let’s Grow, Alhambra! Become a Master of your Garden and Steward of Earth.” This gardening and sustainability-based series will include seminars from certified master gardeners; hands -on workshops on composting, native drought -tolerant plants, edible urban gardens and other specialty topics; the development of a demonstration garden; and the introduction of a new seed library inside the Alhambra Library.
Recommended Action: City Council accept $30,000 from the California State Library for the Library Services and Technology Act Sustainability Programming Grant; appropriate revenue and expenditure funds in the amount of $30,000; authorize the City Manager or designee to sign the grant agreement, subject to final language approva l by the City Manager and City Attorney, with the California State Library; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-136)
5. ACCEPT GRANT: CALIFORNIA STATE LIBRARY FOR ZIPBOOKS BOOK DELIVERY AND APPROPRIATE FUNDS – F2M23-18, M2M23-137
The Library applied for a received a $5,171 grant from the California State Library to continue the purchasing of physical print and audio books to meet unique patron requests and to support book delivery services to home or facility bound Alhambra residents. This
5 8-28-23
program aims to meet immediate patron requests of items the Library does not currently own and will enhance access for community members who have limited ability to access the Library’s physical building and its collection.
Recommended Action: City Council accept $5,171 from the California State Library for the Zipbooks program; appropriate revenue and expenditure funds in the amount of $5,171; authorize the City Manager or designee to sign the grant agreement, subject to final language approval by the City Manager and City Attorney, with the California State Library; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-137)
6. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – SELECTIVE TRAFFIC ENFORCEMENT PROGRAM – F2M23-18, F2M1-77, M2M23-138
Staff requests that the City Council authorize staff to accept the Office of Traffic Safety grant in the amount of $170,000. The goal of the Office of Traffic Safety is to reduce the number of persons killed or injured in crashes involving alcohol or other primary collision factors through grant funding for local law enforcement agencies. The Alhambra Police Department intends to utilize the funding for the FY 2023 -2024 Selective Traf fic Enforcement Program to enhance community safety through various enforcement and education programs. Such programs and services will include: DUI enforcement, awareness and education programs; bicycle and pedestrian safety enforcement and education; par ticipation in programs such as National Walk to School Day, National Highway Traffic Safety Administration Winter & Summer Mobilizations, National Bicycle Safety Month, National Teen Driver Safety Week, National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Child Passenger Safety Week, and California’s Pedestrian Safety Month.
Recommended Action: City Council accept the State of California Office of Traffic Safety grant in the amount of $170,000 in Fiscal Year 2023-24; authorize the Chief of Police to enter into a contract with the Office of Traffic Safety for grant implementation; and, direct staff to undertake the steps necessary to finalize Council’s action. ( M2M23- 138)
7. ACCEPT GRANT: CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES UNDER THE LISTOS CALIFORNIA CERT SUPPORT GRANT PROGRAM – F2M23-18, M2M23-139
The Listos California CERT Support Grant Program provides funding to support projects that help prepare vulnerable and underserved populations including providing Community Emergency Response Team (CERT) training in languages other than English and building capacity to respond to disasters. Staff applied to the grant program and was awarded $25,000 for the Alhambra Fire Department to expand CERT to reach the City’s large Chinese population. The funds will be used for CERT training, outreach and resources in Mandarin. The grant performance period is June 1, 2023 through December 31, 2024.
Recommended Action: City Council accept a grant in t he amount of $25,000 from the California Governor’s Office of Emergency Services (Cal OES) under the Listos California Community Emergency Response Team (CERT) Support Grant Program;
6 8-28-23
appropriate revenue and expenditure funds; authorize the City Manager, or designee, to execute all documents related to grant implementation; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-139)
8. ACCEPT DONATION: SPIRIT OF BLUE SAFETY EQUIPMENT GRANT – F2M23-12, M2M23-140
The Spirit of Blue Foundation 501(C)(3) has selected the Alhambra Police Department to receive a Safety Equipment Grant in the form of two K9 ballistic vests and one vehicle heart alarm system. The equipment will be sourced directly from their respective manufacturers by Spirit of Blue and will be donated to the Alhambra Police Department.
Recommended Action: City Council accept a gift of Police Service Dog safety equipment valued at $5,397.26 which is being provided by the Spirit of Blue Safety Equipment grant. (M2M23-140)
9. NOTICE INVITING BIDS: 6th STREET SEWER MAIN REPLACEMENT PROJECT - PHASE II – F2M21-47, N2M23-103
The Sewer Master Plan identified the Sixth Street sewer main between Front Street and Valley Boulevard as deficient in capacity and recommends replacement of the existing sewer main with a larger diameter sewer main. The sewer main replacement from Front Street to San Marino Avenue was completed in February 2022 as Phase I of the project.
Phase II will include the Sixth Street sewer main between San Marino Avenue and Valley Boulevard. This project will replace approximately 1,630 feet of existing 8-inch sewer main with 15-inch sewer main. Plans and specifications have been prepared; staff has reviewed the plans and found them to be consistent with the City’s standards.
Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the 6 th Street Sewer Main Replacement Project Phase 2 with bids due no later than 10:30 a.m. on September 21, 2023, and opened at 11:00 a.m. that same day.
10. NOTICE INVITING BIDS: REHABLITATION OF THE SEWER MAIN ON BEACON STREET – F2M23-61, N2M23-104
The City of Alhambra Utilities Department is responsible for inspection, maintenance and repair of the sewer system. The Wastewater Division performs regular sewer main cleaning and has an ongoing program to monitor and inspect the condition of the City’s sewer collection system. Extreme rain events over the past few months have further degraded the condition of an aging sewer pipeline. On June 6, 2023, at 1010 E. Beacon Street, the sewer main became blocked causing sewage to overflow through a manhole into the street. City’s staff contained the spill and worked to clear the blocked sewer main.
Lining this section of the sewer main will reduce the risk of future potential blockages and avoid the risk of pipe failure. Due to the sewer main passing through man y private properties, pipe lining is the preferred method of repair. This section of sewer main is 6 inches in diameter and about 570 feet in length. Plans and specifications have been
7 8-28-23
prepared; staff has reviewed the plans and found them to be consistent with City standards.
Recommended Action: City Council approve the distribution of a Notice Inviting Bids to qualified contractors for the Rehabilitation of the Sewer Main on Beacon Street with bids due no later than 10:30 a.m. on September 14, 2023, and opened at 11:00 a.m. that same day.
11. AWARD CONTRACT: PROFESSIONAL SYSTEM CONTROL AND DATA
ACQUISITION (SCADA) MAINTENANCE SERVICES FOR WATER AND SEWER DIVISIONS – F2M20-54, RFP2M23-15, C2M23-68, M2M23-141
On May 8, 2023 the City Council approved the distribution of a Request for Proposals for Professional SCADA Maintenance Services for the Water and Sewer Divisions. There were two proposals received for the project. Staff conducted a review and evaluation of the responding proposals and f ound the proposal from SCADA Integration Inc. was the best suited for the City’s SCADA needs.
Recommended Action: City Council approve a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and SCADA Integration Inc. for the Professional Supervisory Control and Data Acquisition Integration (SCADA) maintenance for the Water and Sewer Divisions, in an amount not to exceed $92,000; for the fiscal year 2023 -2024 with an option for two one -year periods, and authorize the City Manager to execute the extensions if the services are satisfactory; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23- 141)
12. AWARD CONTRACT: POLICE DEPARTMENT SERVER ROOM HVAC UPGR ADE – F2M23-51, N2M23-60, C2M23-67, M2M23-142
On May 22, 2023, the City Council approved the distribution of a Notice Inviting Bids to qualified contractors for the Police Department Server Room HVAC Upgrade. Following City Council approval, a Notice Inviting Bids was advertised on the City website and recommended bid boards. Bids were opened by the City Clerk on July 13, 2023. A total of three bids were submitted ranging from $118,000.00 to $130,047.00. The lowest qualified bid was submitted by Pardess Air Inc. in the amount of $118,000.00. Staff has reviewed the bid submitted by Pardess Air Inc., and found it to be in full compliance and conformance with the project specifications.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to Pardess Air Inc. in the amount of $118,000 for the Police Department Server Room HVAC Upgrade Project; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-142)
13. CONTRACT AMENDMENT: CITY ENGINEERING SERVICES FOR FY 2022 -2023 – F2M2-57, C2M2-46, M2M23-143
8 8-28-23
Transtech Engineers provides City Engineering Services to the Public Works Department on an as needed basis. The original contract for engineering services plan review is $200,000.00 in the current Fiscal Year. Transtech invoices the City on an hourly basis, depending on the type and amount of work performed. Due to the increased amount of Accessory Dwelling Unit plan checks during Fiscal Year 2022-2023, Transtech work costs exceeded the contract amount by $51,774.50. The costs of the additional work are offset by project and plan check revenues collected. This amendment covers additional work performed specifically in Fiscal Year 2022-2023.
Recommended Action: City Council approve an amendment to the Agreement with Transtech Engineers for Fiscal Year 2022 -2023 for an additional $51,774.50; direct the Director of Finance appropriate additional funding in the am ount of $43,377.10, since $8,397.40 is available in the fund balance; increase the Purchase Order by $51,774.50 to cover the cost of the additional work; authorize the City Manager to sign the Amendment on behalf of the City Council; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-143)
14. ALLEY DEDICATION: 1712 S. OLIVE AVENUE – F2M23-8, M2M23-144, D2M23-2030
Staff requests that the City Council accept an alley dedication for the project located at 1712 S. Olive Avenue. As part of the approval for the project located at the aforementioned address, a 2.5-foot dedication of property adjacent to the existing alley was required. The sketch and legal description have been completed and been reviewed and approved by the City Engineer.
Recommended Action: City Council adopt Minute Order No. M2M23-144 as follows:
RESOLVED by the Alhambra City Council as follows: This Council hereby accepts that certain Easement ( Deed No. D2M 23-2030) from Nga Que Banh and Xian Zhi Lin granting to the City of Alhambra an easement for public alley purposes and appurtenant facilities the real property in the City of Alhambra, County of Los Angeles, State of California, more particularly described as follows:
The easterly 2.50 feet of Lot 188 of Tract No. 6129, in the City of Alhambra, County of Los Angeles, State of California, as shown by Map recorded in Book 63, Page 77 of Maps, in the Office of the County Recorder of Said County containing 125 square feet, more or less.
and, direct staff to undertake the steps necessary to finalize Council’s action.
15. AWARD CONTRACT: REPLACEMENT OF ALHAMBRA POOLS MECHANICAL EQUIPMENT – F2M23-31, N2M23-32, C2M23-69, M2M23-145
On March 13, 2023, the City Council authorized the circulation of a Request for Notice Inviting Bids (N2M23-32) for the Replacement of Alhambra Pools Mechanical Equipment.
On March 22, 2023, staff held a job walk and four pool contractors attended . On March 30, 2023, bids were due; however, no bids were received by the City Clerk by the advertised date and time. In accordance with Article XIX, Section 135 of the City’s Charter,
9 8-28-23
staff contacted a pool mechanical contractor to obtain a proposal to complete the project.
A proposal was submitted by AquaSource Commercial Pool Systems in the amount of $971,894. The City works with Aquasource on maintenance and repairs of our pool equipment and has for many years, therefore, staff recommends awarding this project to Aquasource Commercial Pool Systems.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and the City Attorney, by and between the City of Alhambra and AquaSource Commercial Pool Systems for the Replacement of Pool Mechanical Equipment for Alhambra and Granada Park Pools in an amount not to exceed $971,894; find the Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301: Existing Facilities – Class 1; and, direct staff to undertake the steps necessary to finalize the Council’s action. (M2M23-145)
16. AWARD CONTRACT: INSTALLATION OF LED LIGHTING AND CONTROL LINK AT THE ALHAMBRA DRIVING RANGE – F2M23-63, C2M23-70, M2M23-146
The Alhambra Driving Range at the Alhambra Golf Course needs an upgrade to LED lighting and the efficient remote-control operation of the driving range lights. The Alhambra Driving Range installation of LED lighting and a remote operation system at the Alhambra Golf Course will be purchased through a cooperative purcha se agreement. Cooperative purchase is allowable per Municipal Code 3.36.080(B)(3). On June 23, 2023, Sourcewell opened bids for procuring sports lighting with related supplies and services and awarded contract 041123-MSL to Musco Sports Lighting on June 23, 2023. This contract does not expire until June 16, 2027.
Recommended Action: City Council award a contract , subject to final language approval by the City Manager and City Attorney, to Musco Lighting LLC. in an amount not to exceed $142,668 for the inst allation of LED lighting and remote operation of driving range lights at the Alhambra Golf Course; find the Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301: Existing Facilities – Class 1; and, direct staff to undertake the steps necessary to finalize the City Council's action. (M2M23-146)
17. APPROVE AN APPROPRIATION TRANSFER FOR A TEMPORARY PAW -PUP DOG
PARK AT THE NORTHEAST PORTION OF THE ALMANSOR/CORTO UPPER PARKING LOT – F2M11-36, F2M18-35, M2M23-147
At the July 25, 2022, City Council Meeting, to address Strategic Plan Item No. 9, staff identified four site locations for a potential dog park. Following Council discussions, staff received direction to pursue a dog park location at Almansor/Corto St. Staff is requesting an appropriation transfer of $48,998.50 to erect a temporary dog park to further assess the need and level of use for a dog park under a two -month study cycle. The Paw -Pup Dog Park will operate from dawn to dusk from September 5, 2023 through November 5, 2023. The Paw-Pup Dog Park will be funded with reallocated ARPA funds from a project that has not been initiated. This request does not impact the funding currently available under ARPA for the permanent dog park.
10 8-28-23
Recommended Action: City Council approve an appropriation transfer not to exceed $48,998.50 for a temporary Paw -Pup Dog Park and authorize the Finance Director to amend the ARPA budget; and direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-147)
18. AUTHORIZE RFP: PURCHASE, DELIVERY AND INSTALLATION OF FURNITURE, FIXTURES AND EQUIPMENT AT THE POLICE DEPARTMENT – F2M23-64, RFP2M23- 22 The Police Department facility was built in 1994. Since then, the office workspace furniture has not been replaced in the Investigations and the Personnel and Training sections.
Therefore, updating the furniture will help facilitate work -related conversations/meetings in an open office environment; collaborative storage spaces will support the needs for additional storage; and, updated workstation areas and storage will increase efficiency while performing work-related duties.
Recommended Action: City Co uncil authorize the distribution of a Request for Proposals (RFP) for the purchase, delivery, and installation of furniture, fixtures and equipment for the Police Department facility; and, direct staff to undertake the steps necessary to finalize Council’s action.
19. AWARD CONTRACT: TWO MULTI -FUNCTION COPIERS/PRINTERS – F2M23-6B, C2M23-71, M2M23-148
In June 2018, the City entered into a 5-year lease for Xerox copiers located in the Finance and Human Resources Departments. The current leases expired Jul y 2023. The City currently leases these two copiers for a total of $1,346.40 monthly (excluding applicable sales tax) a month, including expendable supplies (excluding paper and staples), and maintenance. Xerox has entered into a cooperative purchase agree ment with OMNIA Partners. This agreement is available to local government agencies. Under the City’s Municipal Code section 3.36.080(B)(3) the City may purchase supplies or equipment available through or in conjunction with another public agency's purchase of such supplies or equipment (“piggybacking”). Staff has reviewed the specifications for equipment manufactured and distributed by Xerox and finds the models B9100 and C9070 most appropriate for the City’s needs. Staff has reviewed the proposed lease pricing to ensure it is in conformance with the negotiated contract pricing under the cooperative purchase agreement under contract with OMNIA Partners.
Recommended Action: City Council authorize the Director of Finance to enter into a five-year lease agreement for two new multi -function digital copiers/printers to replace two existing copiers/printers with Xerox Corporation in a total amount not to exceed $76,880 (excluding applicable sales taxes); and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-148)
20. CONTRACT AMENDMENT : PROFESSIONAL ENGINEERING SERVICES TO ADVANCE THE SR -710 TERMINUS CONCEPT PROJECTS AND APPROPRIATION OF FUNDS – F2M19-32, C2M20-43, M2M23-149
11 8-28-23
On August 10, 2020, the City Council awarded contract to Kimley-Horn for the professional engineering services to advance the 710 concepts. The firm’s contract was for three-years expiring on August 26, 2023, with an option to extend the contract two years, depending on the needs of the project(s) and contractor performance. Since the contractor’s performance has rem ained acceptable, staff is recommending approval of this Amendment. There have been deviations from the original scope, which have resulted in this Amendment request. The deviations were dictated by early study results. Further, additional project manage ment by Kimley -Horn became necessary for staggering the project review process. This staggering approach was not known at the time the City prepared the RFP. In addition, given the complexity of this project, and its relationship to the business, residen tial, and school communities, Kimley -Horn expanded its outreach and technical support to the City. The additional work consisted of traffic counts, simulations, collision analysis, traffic modeling, and opportunity analysi s. The contract requires a term extension through August 26, 2025. The total costs of the additional contract engineering work are $459,830.
Recommended Action: City Council approve an Amendment to the contract with Kimley-Horn (C2M20-43), subject to final language approval by the City Manager and the City Attorney, for professional engineering consulting services to advance the SR -710 Terminus Concept Projects; extend the contract by two years through August 26, 2025; carry over the existing purchase o rder and remaining contract funds into the 2023 -24 Fiscal Year; appropriate additional funding in the amount of $459,830 from the Measure M Fund in Fiscal year 2023 -24; and , direct staff to undertake the steps necessary to finalize the Council’s action. (M2M23-149)
21. AWARD CONTRACT: FRONT STREET WATER MAIN REPLACEMENT AND ZONE CHANGE - PHASE 1 – F2M19-20, N2M23-45, C2M23-72, M2M23-150
On April 24, 2023, the City received and opened five bids for the Front Street Water Main Replacement and Zone Change- Phase The lowest bid received was from CEM Construction Corp in the amount of $779,360.00; however, upon contacting them , CEM elected to withdraw their bid. Teicheert Energy & Utilities Group Inc. was the second lowest bidder with a bid of $908,785 .00. Staff reviewed the bid submitted by Teicheert Energy & Utilities Group Inc. and found it to be in full compliance and conformance with the project specifications.
Recommended Action: City Council a ward a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and Teicheert Energy & Utilities Group Inc. for the Front Street Water Main Replacement and Zone Change - Phase 1 Project in an amount not to exceed $908,785.00; find the Project categorically exempt from California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (b); direct the Finance Director to carryover funds from the 2022-23 Fiscal Year Budget in the amount of $1,500,000 in account number 401.80.8884.91809 to the 2023-24 Fiscal Year Budget; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-150)
22. AWARD CONTRACT: COMCATE CODE ENFORCEMENT SOFTWARE – F2M15-36, C2M23-73, M2M23-151
12 8-28-23
The Code Enforcement Division has utilized COMCATE since 2015 to manage Code Enforcement cases. The Code Enforcement Division would like to continue to with COMCATE. The proposal from COMCATE is a five -year contract with an option for two, one-year extensi ons at the City’s discretion for a total cost of $121,256. Pursuant to Alhambra Municipal Code Section 3.36.080(B)(2), the purchase method may be disposed with when the equipment can only be obtained from one source (sole source). Since COMCATE is the developer of the software, user support and updates, no other vendor can provide the support service and software upgrades.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, by and between the City of Alhambra and COMCATE for continued use of Code Enforcement software in an amount not to exceed $121,256, for five years through June 30, 2028 with an option to extend for two, one-year terms in the amount of $26,200 for year 6 and $27,510 for year 7 ; authorize the City Manager to execute the Agreement and extensions base on satisfactory performance and future budget allocations; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-151)
23. RESOLUTIONS A PPROVING SIDE LETTER AGREEMENTS AMENDING THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE ALHAMBRA
POLICE NON-SWORN ASSOCIATION (APNSEA) AND APPROVING A NEW CLASS
SPECIFICATION FOR INVESTIGATIVE SUPPORT SPECIALIST AND A REVISED CLASS SPECIFICATION FOR PUBLIC INFORMATION ASSISTANT – F2M23-2, R2M23-43, R2M23-44, C87-16D, M2M23-152
In June 2022, the City Council approved and adopted a successor MOU between the City and APNSEA. The MOU between the City and APNSEA was set to expire on June 30, 2024. Most recently, City representatives and representatives of the APNSEA met and conferred regarding additional compensation and benefit increases available to employees. The Side Letter Agreement amending the existing MOU between the City and APNSEA provides for the following agreed upon compensation and benefit enhancements for all employees within the APNSEA and extends the term dates of the MOU through the end of Fiscal Year 2027. Additionally, during negotiations, City and APNSEA reached agreement o n the creation and addition of a new class specification for Investigative Support Specialist, this position with provide the department with a skilled person that possesses ability to perform crime analyst work. Furthermore, in the Second Side Letter Agreement the parties agreed to revise the title for Marketing and Community Engagement Assistant to Public Information Assistant to more accurately identify the type of work related to the position. This classification is also part of a series of classifications and since the title for the related classification of Public Information Specialist was revised and updated recently, City staff deemed it appropriate to recommend a title revision for this position also.
Recommended Action: City Council: 1) Adopt Resolution No. R2M23-43 entitled:
A Resolution of the Alhambra City Council approving a Side Letter Agreement amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Police Non-Sworn Association and approving a new Class Specification for Investigative Support Specialist ; 2) Adopt Resolution No. R2M23 -44 entitled: A Resolution of the Alhambra City Council approving a Second Side Letter Agreement amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Police
13 8-28-23
Non-Sworn Association and approving a revised Class Specification for Public Information Assistant ( formerly Marketing and Community Engagement Assistant ); 3 ) Direct the Finance Director to make necessary budget adjustments within the Fiscal Year 2023 -24 and 2024 -25 Adopted Budget for the compensation and benefit packages for these employees; and, 4) Direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-152)
24. RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE ALHAMBRA FIREFIGHTERS’ ASSOCIATION (AFA) AND A RESOLUTION ADOPTING A MEDICAL EXPENSE REIMBURSEMENT PLAN – RETIREE MEDICAL TRUST FOR MEMBERS OF THE ALHAMBRA FIREFIGHTERS’ ASSOCIATION – F2M23-2, R2M23-45, C87-16B, M2M23-153
The Memorandum of Understanding (MOU) with the Alhambra Firefighters’ Association (AFA) expired on June 30, 2023. Representatives of the City and AFA have been meeting and conferring as i t relates to wages, benefits and working conditions since February 2023. The parties reached agreement on a successor MOU. During negotiations of the successor MOU, the AFA informed the City that they have established a retiree medical trust and requested that language pertaining to the Trust be included in the successor MOU. The established trust, provided by The Washington State Council of Fire Fighters Employee Benefit Trust (“Trust”), is a firefighter designed and led plan governed under the Employee Retirement Income Security Act of 1974 (ERISA), to provide participants tax - free reimbursement of medical expenses during retirement. Upon retirement, eligible participants receive tax-free monthly reimbursement for a wide range of covered medical expenses, including health, dental and vision insurance premiums and qualified deductibles, copays and other direct or out of pocket medical costs. This Trust shall be at no cost to the City and the City’s responsibility is limited to payroll withholdings for employee contributions, transfer and reporting of employee contributions to the Trust.
Resolutions to implement the agreed upon successor MOU and Trust related documents are necessary.
Recommended Action: City Council: 1) Adopt Resolution No. R2M23-45 entitled:
A Resolution of t he Alhambra City Council approving a Memorandum of Understanding with the Alhambra Firefighters’ Association for Fiscal Years 2023-2024, 2024-2025, and 2025-2026 ; 2) Direct the Finance Director to make necessary budget adjustments within the Fiscal Year 2023-24 and 2024-25 Adopted Budget for the compensation and benefit packages for these employees; 3) Adopt Resolution No. R2M23-46 entitled: A Resolution of the Alhambra City Council approving the adoption of a n International Fire Fighters Association Medical Expense Reimbursement Plan – Retiree Medical Trust provided by the Washington State Council of Fire Fighters Employee Benefit Trust for the Alhambra Firefighters’ Association effective August 28, 2023 and authorizing the City Manager to execute the Joinder Agreement and related documents; and, 4) Direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-153)
25. RESOLUTION APPROVING A SIDE LETTER AGREEMENT AMENDING THE
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE ALHAMBRA FIRE DEPARTMENT MANAGEMENT ASSOCIATION (AFDMA) – F2M23-3, R2M23-47, C2M17-52, M2M23-154
14 8-28-23
On July 24, 2023, the City Council approved an MOU between the City and AFDMA. The MOU is not set to expire until Jun e 30, 2026. Most recently, City representatives and representatives of the AFDMA met and conferred regarding a salary range adjustment for the classification of Battalion Chief. Following discussions between the City and AFDMA, agreement was reached to re structure and amend the existing salary range for the classification to allow for an increase of five percent (5%) to the top step (Step 6) and subsequent steps below. The new adjusted salary range shall become effective the pay period beginning August 3, 2023. The Side Letter Agreement memorializes the agreement reached between the City and the AFDMA as it pertains to the one -time salary range adjustment for the classification of Battalion Chief.
Recommended Action: City Council: 1) Adopt Resolution No. R2M23-47 entitled:
A Resolution of the Alhambra City Council approving a Side Letter Agreement amending the Memorandum of Understanding between the City of Alhambra and the Alhambra Fire Department Management Association; 2) Direct the Finance Director to make necessary budget adjustments within the Fiscal Year 2023-24 and 2024-25 Adopted Budget for the compensation for these employees; and, 3) Direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-154)
26. INTENT TO PARTICIPATE IN A 2025 626 MISSION TO MISSION CICLOVIA EVENT – F2M23-16, M2M23-155
On July 24, 2023, staff requested and received Council approval to coordinate with the San Gabriel Valley Council of Governments (SGVCOG) on a 2024 626 Golden Streets Mission to Mission CicLAvia event. Pursuant to the event, costs could be offset to participating cities from Cycle 5 Open Streets funding, if approved from the Los Angeles County Metropolitan Transportation Authority (Metro). The SGVCOG and Active SGV are planning and coordinating with the various cities; in addition, they are taking the lead submitting the grant application needed to secure event funds. On August 23, 2023, staff received communications from the SGVCOG and Active SGV to consider a second Mission to Mission application for the 2025 season; however, this new option is a “twilight” concept on a date to be determined for June. Since in -kind costs are required from the City to participate in Mission to Mission, this request to authorize a possible second event under this grant application is being submitted to the City Council for approval. Depending on the grant provided, the costs to the City are subject to decrease or increase. The anticipated expenses to participate in the 2025 Mission to Mission are approximately $40,000, after possible grant reimbursements ranging from $25,000 to $32,000. The grant application is due on August 29, 2023. Once events are awarded and scheduled, the partner cities will enter into a Memorandum of Understanding (MOU) with the SGVCOG to memorialize the partnership and to establish the budget allocated to the cities.
Recommended Action: City Council confirm the City’s intent to participate in a 2025 626 Mission to Mission CicLAvia event; authorize the City Manager or designee to execute the Memorandum of Understanding between the cities and the San Gabriel Valley Council of Governments to share resources and host the event, if grant funds are received; and , direct staff to undertake the steps necessary to finalize the City Council’s action. (M2M23- 155)
15 8-28-23
27. TREASURER’S REPORT – F2M23-1
Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of July 2023, listing all of the City's investments as of July 31, 2023.
28. MINUTES
Recommended Action: City Council review and approve as submitted the Minutes of the August 9, 2021 regular meeting of the City Council, the Minutes of the August 9, 2021 special meeting of the City Council, and the Minutes of the September 9, 2023 special meeting of the City Council.
29. PERSONNEL ACTIONS – F2M23-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated August 28, 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
30. DEMANDS - F2M23-1
Recommended Action: City Council approve as submitted Final Check List (239292 thru 239439 ) in the amount of $ 777,726.46 for the period end ing May 11 , 2023 and Schedule of Wire Transfers in the amount of $ 538,015.01 for the week ending May 5, 2023; Final Check List (240091 thru 240252) in the amount of $785,816.41 for the period ending June 15, 2023 and Schedule of Wire Transfers in the amount of $2,201,689.39 for the week ending June 9, 2023 ; Final Check List (240253 thru 240425) in the amount of $1,243,150.03 for the period ending June 22, 2023 and Schedule of Wire Transfers in the amount of $676,809.79 for the week ending June 16, 2023; Final Check List (240426 thru 240432) in the amount of $1,389.51 for the period ending June 27, 2023 and Schedule of Wire Transfers in the amount of $1,614,707.04 for the week ending June 23, 2023; Final Check List (240433 thru 240629 ) in the amount of $ 1,532,902.78 for the period ending June 29, 2023; and, Final Check List (240630 thru 240798) in the amount of $61,636.92 for the period ending July 3, 2023.
31. SECOND READING AND ADOPTION OF AN ORDINANCE UPDATING C HAPTER
7.04, SECTION 7.04.030(B), OF THE ALHAMBRA MUNICIPAL CODE BY DELETING
LANGUAGE PERTAINING TO THE NUMBER OF RESIDENTIAL DOGS AND CATS
AND INCORPORATING BY REFERENCE THE HIGHER LIMITS FOR RESIDENTIAL DOGS AND CATS ALLOWED BY THE COUNTY – F2M15-49, F2M23-7, O2M23-4814
At the May 8, 2023 City Council meeting, Mayor Andrade-Stadler requested staff research the number of permittable dogs and cats per residence. Currently, Alhambra residents are permitted to have two dogs and four cats, per Municipal Code Section 7.04.030. The City of Alhambra, however, partners with the Los Angeles County Department of Animal Care and Control under a City -County Municipal Services Agreement for various animal control functions. The limitations under the Los Angeles County Department of A nimal
16 8-28-23
Care and Control Title 10 - Animals, Section 10.20.038 – Residential Dogs and Cats – Limitations specify the following: “A. Dogs. It is unlawful to keep more than four dogs at any residence without an animal facility license. Each dog must be licensed. For purposes of this section, a service dog licensed under Section 10.20.090 and serving a person who is disabled within the meaning of Government Code section 12926 subsection (i) or (j) is not counted toward the number of dogs kept or maintained. B. Cats. It is unlawful to keep more than five cats at any residence without an animal facility license. Each cat must be licensed and kept primarily indoors.” Based on the City’s intent to align residential cat and dog limitations with the County’s Animal C ode Ordinance (ACO), staff is recommending striking those provisions (Section 7.040.030 (B)) currently in the City’s Municipal Code and incorporating by reference the County’s limits of five cats and four dogs.
Recommended Action: City Council declare introduced for its second reading and adopt the following ordinance entitled:
Ordinance No. O2M23-4814: An Ordinance of the City Council of the City of Alhambra updating Chapter 7.04, Section 7.04.030(B), of the Alhambra Municipal Code by deleting language pertaining to the number of residential dogs and cats and incorporating by reference the higher limits for residential dogs and cats allowed by the County
32. RESOLUTION: APPOINTMENTS REQUIRED IN CONNECTION WITH THE REORGANIZATION OF THE CITY COUNCIL – F2M23-62, R2M23-48
The following action is required to be taken in connection with the reorganization of the City Council ; i.e., designating the City’s Board members to the Los Angeles County Sanitation District Nos. 2 and 16. By the District’s bylaws, Ross J. Maza, by virtue of becoming Mayor, is the City’s Member; and, Sasha Renée Pérez is an alternate member to act in place of the presiding officer of the Alhambra City Council.
Recommended Action: City Council adopt Resolution No. R2M23 -48 entitled: A Resolution of the Alhambra City Council pertaining to the designation of the Member and Alternate Member of the Boards of Directors of County Sanitation District Nos. 2 and 16 of Los Angeles County
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M23-7
Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
17 8-28-23
CEREMONIAL
A. REORGANIZATION: ALHAMBRA CITY COUNCIL – F2M23-62
In accordance with Alhambra City Charter Sec. 29, it is time for the rotation of the Mayor, Vice Mayor, and Councilpersons of various departments. Each Councilperson will serve in the following offices for the period ending May 2 7, 2024:
Ross J. Maza Mayor & Councilperson of Public Affairs
Sasha Renée Pérez Vice Mayor & Councilperson of Dept. of Finance Katherine Lee Councilperson of Dept. of Public Works
Jeff Maloney Councilperson of Dept. of Public Safety Adele Andrade-Stadler Councilperson of Dept. of Supplies
(No action required by the City Council)
B. REORGANIZATION OF THE CITY COUNCIL CEREMONY – F2M23-62
In accordance with Alhambra City Charter Sec. 29, this is the time for the rotation of the Mayor and Vice Mayor. Accordingly, Vice Mayor Ross J.
Maza and Councilmember Sasha Renée Pérez shall become Mayor and Vice Mayor, respectively.
PRESENTATION OF THE COLORS
Alhambra Police Department Honor Guard
REMARKS, RECOGNITIONS and ACKNOWLEDGEMENTS
by outgoing
MAYOR ADELE ANDRADE-STADLER
PRESENTATION OF CERTIFICATES
to
OUTGOING MAYOR ADELE ANDRADE-STADLER
ADMINISTRATION of OATHS OF OFFICE by CITY CLERK
to incoming
VICE MAYOR SASHA RENÉE PÉREZ
Councilperson of the Fourth District
and to incoming
MAYOR ROSS J. MAZA
Councilperson of the Second District
REMARKS, RECOGNITIONS and ACKNOWLEDGEMENTS
by
MAYOR MAZA & VICE MAYOR PÉREZ
PRESENTATION OF CERTIFICATES
to
MAYOR MAZA & VICE MAYOR PÉREZ
18 8-28-23
RECEPTION TO IMMEDIATELY FOLLOW IN THE CITY HALL LOBBY
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, September 11, 2023 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meetin g.
Recordings are also available for viewing by the public on the City of Alhambra’s website, at the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK
C I T Y O F A L H A M B R A
ALHAMBRA CITY COUNCIL REORGANIZATION
CEREMONY
AUGUST 28, 2023
In accordance with Alhambra City Charter Sec. 29, this is the time for the rotatio n of the Mayor and Vice Mayor. Accordingly, Vice Mayor ROSS J. MAZA and Coun cilmember SASHA REN ÉE P ÉREZ shall become MAYOR and VICE MAYOR, respectively.
PRESENTATION OF THE COLORS
ALHAMBRA POLICE DEPARTMENT HONOR GUARD
WELCOME & REMARKS
by outgoing
MAYOR ADELE ANDRADE-STADLER
PRESENTATION OF CERTIFICATES FOR OUTGOING MAYOR
ADELE ANDRADE-STADLER
ADMINISTRATION of OATHS OF OFFICE by CITY CLERK
to incoming
VICE MAYOR SASHA RENÉE PÉREZ
Councilperson of the Fourth District
and to incoming
MAYOR ROSS J. MAZA
Councilperson of the Second District
REMARKS, INTRODUCTION of GUESTS, RECOGNITIONS and
ACKNOWLEDGEMENTS
by
MAYOR MAZA & VICE MAYOR PÉREZ
PRESENTATION OF CERTIFICATES
to
MAYOR MAZA & VICE MAYOR PÉREZ
RECEPTION TO FOLLOW IMMEDIATELY IN THE CITY HALL LOBBY