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CITY OF ALHAMBRA
AGENDA
ALHAMBRA CITY COUNCIL
REGULAR MEETING
SEPTEMBER 11, 2023
MISSION STATEMENT
The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
Watch and listen to the meeting as follows:
Zoom Webinar direct link:
https://cityofalhambra-org.zoom.us/j/81321778489?pwd=YU1BTWtqSXpNeEo1MWFSME1mZ1FmUT09 Webinar ID: 813 2177 8489, Passcode: 644586
Or by telephone by dialing (833) 548 -0276 (Toll Free) or (833) 548 -0282 (Toll Free) or (877) 853 -5257 (Toll Free) or (888) 475 -4499 (Toll Free) or +1(719) 359-4580 or +1(309) 205-3325 or +1(253) 215-8782 or +1(346) 248-7799 or +1(646) 931-3860 or +1(301) 715-8592 or +1(312) 626-6799 or +1(646) 558-8656 and entering Webinar ID: 813 2177 8489 and Passcode: 644586. Please Note: All members of the public calling or logging into the meeting will be muted so that the meeting can proceed. If there are technical difficulties with Zoom during the meeting, the meeting will proceed regardless. Meetings can also be viewed via livestream here: https://www.spectrumstream.com/streaming/alhambra/live.cfm
Addressing the Council:
In person: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting should complete a Speaker Request Card and submit it to the City Clerk so the City Council knows you wish to speak . When called upon by the presiding officer, please step to the podium.
Via Zoom or Telephone: “Raise your hand” - Members of the public may speak by using the “Raise Hand” function during the public comments portion, if on Zoom or telephone . Staff will unmute speakers participating via Zoom or telephone and announce your name when it is your time to speak.
Remarks are limited to 5 minutes; however, the presiding officer may either extend or reduce the maximum time to such period of time as the Council may determine.
Standards of Decorum : Any person addressing the Council who refuses to stop speaking after his/her time has expired or any person who behaves in such a manner as to interfere with or impede the progress of the City Council meeting who, after a request by the presiding officer, refuses to cease such behavior may be removed from the City Council chambers upon direction of the presiding officer.
Enforcement of Decorum: The Chief of Police, or his/her designee, shall be Sergeant -at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting.
Persons Authorized to be Within Rail : No person, except City official or their designees, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council.
Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
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CITY OF ALHAMBRA
AGENDA
Regular Meeting
ALHAMBRA CITY COUNCIL
Council Chambers, 111 South First Street
September 11, 2023
6:00 p.m.
ROLL CALL:
COUNCIL: Lee, Maloney, Pérez, Andrade-Stadler, Maza
FLAG SALUTE: Led by Mayor Maza
LAND ACKNOWLEDGEMENT: We acknowledge that the land on which we are gathered is the traditional, ancestral, and unceded territory of the Gabrielino/Tongva peoples. We seek to prioritize respect for the historic culture and contemporary presence of the native peoples throughout California, especially in the greater Los Angeles/Alhambra area. We come with respect and gratitud e for the Gabrielino/Tongva people who still consider themselves the caretakers of this land. It is through their examples that we are reminded of our greater responsibility to take care of Mother Earth and to take care of each other.
PRESENTATIONS
1. 2023 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS (SGVCOG) UPDATE – F2M23-16
Ms. Steph Wong, Senior Management Analyst for the SGVCOG , will provide an update presentation to the City Council regarding the SGVCOG’s programs, accomplishments, and goals for the coming year.
Recommended Action: City Council receive and file this informational report.
2. HISTORIC PRESERVATION PROGRAM UPDATE – F2M20-51
The City of Alhambra is currently working with Historic Resources Group (HRG) and Architectural Resources Group (ARG) on a citywide historic resources survey. Informed by the City’s historic context statement completed in 2022, the historic resources survey identifies, records, and evaluates historic properties that were built prior to 1980. The survey will assist in the preservation and rehabilitation of historic resources and serve as a planning tool. HRG’s Alexandra Perlman and ARG’s Mary Ringhoff will be pr esenting an update on the progress of the citywide historic resources survey and explain the next steps as we transition into Phase 3, which will involve drafting a new ordinance. The presentation will provide a brief overview of the Historic Preservation Program, provide details on how the citywide historic resources survey was conducted, briefly explain the initial draft findings, and explain how the survey will inform the creation of the ordinance in the next phase.
Recommended Action: City Council receive and file this informational report.
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3. LEGISLATIVE UPDATE ON SB 567 (DURAZO): TENANT PROTECTIONS – F2M23-7
On May 22, 2023, the City Council adopted an Urgency Ordinance (O2M23 -4811) establishing a temporary moratorium on certain “no faul t” residential evictions due to a property owners’ intent to substantially remodel a tenant’s unit in the City of Alhambra.
Pursuant to the Ordinance, the City Council intended to provide additional time (through December 31, 2023) to study appropriate te nant protections for Alhambra, particularly since the California Tenant Protection Act of 2019 (AB 1482) contains eviction exceptions for demolishing or substantially remodeling a rental unit. After a tenancy is terminated for rehabilitation, an owner cou ld raise rent on the newly -remodeled unit in excess of AB 1482’s rent cap. In February 2023, citing similar loopholes in AB 1482, Senator Maria Elena Durazo introduced SB 567, which adds requirements and restrictions for evictions related to substantial remodels. The bill, as amended, also includes other enhancements including further defining property owner, noticing requirements, and violation damages.
Staff will provide the Council with an update on the provisions of SB 567 as it relates to substantial remodel evictions as well as the bill’s status in the California legislature.
Recommended Action: City Council receive a report regarding state tenant protections under SB 567 (Durazo) and provide any feedback or direction, as deemed appropriate, specific to Alhambra’s recent Temporary Moratorium on “no fault” evictions due to substantial remodels and the permanent protections as established under the Durazo bill.
CONSENT AGENDA (Item Nos. 4 – 15)
All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration.
4. APPROVE CITY COUNCIL APPOINTMENTS – F2M23-62, M2M23-156
At the August 28, 2023 Council meeting, the City Council reorganized – meaning the offices of Mayor and Vice Mayor were rotated. After each reorganization of the Council, staff submits a list of the City Council’s appointments to external boards/commissions for approval to ensure the appointments stay current and to ensure that any adjustments are made, if needed.
Recommended Action: City Council vote to approve the City Council appointments to various external boards/commissions; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-156)
5. NOTICE INVITING BIDS: POOL DECK COATING AT THE ALHAMBRA AND GRANADA PARK POOLS – F2M23-65, N2M23-109
The pool decks at Alhambra and Granada Park are showing increased wear and tear. As such, the current pool decks have been increasingly difficult to repair and maintain.
Specifications and bid documentation have been completed for the Alhambra and Granada Park Pool Deck Project. The project will be funded with American Rescue Plan
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Act (ARPA) funds. The project bids are due no later than 10:30 a.m. on October 26, 2023, in the office of the City Clerk and will be opened at 11:00 a.m. that same day.
Recommended Action: City Council authorize staff to circulate a Notice Inviting Bids to prospective contractors for the Alhambra and Granada Park Pools Deck Coating Project; and, direct staff to undertake the steps necessary to finalize Council’s action.
6. AUTHORIZE RFP: PROFESSIONAL ENGINEERING DESIGN SERVICES FOR THE WATER MAIN REPLACEMENT PROJECT ON MARENGO AVENUE – F2M23-66, RFP2M23-23
The 10 -inch cast iron water main on Marengo Avenue between Grand Avenue and Alhambra Road was installed in 1966. This segment of water main has history of breaks, causing interruption of water service and damage to the road. Replacing the water main would greatly improve flow, firefighting capabilities, and overall system reliability.
Recommended Action: City Council approve the distribution of a Request for Proposals for Professional Engineering Design Services for the Water Main Replacement Project on Marengo Avenue, with proposals due no later than 4:00 p.m. on Thursday, October 5, 2023.
7. NOTICE OF COMPLETION: SOUTH FIRST STREET PARKING STRUCTURE ELEVATOR MODERNIZATION – F2M22-50, C2M22-37, M2M23-157
On June 27, 2022, the City Council awarded a contract to TK Elevator Company for the South First Street Parking Structure Elevator Modernization Proje ct in the amount of $104,538.30. The project consisted of replacing mechanical and electrical components such as new power unit, elevator controller, new cab interior fan and lighting. Additionally, the project included the installation of new vandal resistant call buttons and elevator inner door. A new phase II fire alarm recall was installed to meet current safety standards. This project has been inspected by staff and all work has been completed in accordance with the City’s requirements and specificatio ns. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of TK Elevator Company for the repair and modernization of the 80 S. First Street Parking Structure Elevator as complete in the amount of $104,538.30; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct t he Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-157)
8. NOTICE OF COMPLETION: ASSESSMENT AND REHABILITATION OF THE SEWER MAIN AT SEWER LIFT STATION NO. 3 – F2M22-27, C2M23-15, M2M23-158
On March 27, 2023, the City Council awarded a contract to Bonadiman Water Inc. for the Rehabilitation of the Sewer Main at Sewer Lift Station No. 3 in the amount of $289,050.00.
There were no change orders authorized to complete the project. The project has been
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completed in accordance with the City requirements and specifications. As such, it would be appropriate for the City Council to accept the project as complete and instruct the City Clerk that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office.
Recommended Action: City Council accept the work of Bonadiman Water Inc. for the Assessment and Rehabilitation of the Sewer Main at Sewer Lift Station No. 3 as complete in the amount of $289,050.00; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; release the five percent retention 35 days from the date of recordation if no liens are filed, and , direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-158)
9. AWARD CONTRACT: PROFESSIONAL DIGITAL SCANNING SERVICES PROJECT – F2M23-53, N2M23-74, C2M23-74, M2M23-159
On June 26, 2023 the City Council approved the distribution of a Notice Inviting Bids to qualified contractors for the City’s document digitization and conversion project. On August 3, 2023 total of three bids were submitted and opened by the City Clerk ra nging from $362,787.36 (ARC Document Solutions, LLC) to $1,306,712.32 (Iron Mountain). Staff reviewed the bid submitted by ARC Document Solutions, LLC, and found it to be in compliance and conformance with the project scope and specifications.
Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to ARC Document Solutions, LLC in the amount of $362,787.36 for Professional Digital Scanning Services; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-159)
10. AWARD CONTRACT: SIX COPIERS/PRINT PRINTERS AND ONE FAX FINISHER – F2M23-6B, C2M23-75, M2M23-160
The City, in September 2018, entered into a 5 -year lease for Image IV Systems, Inc. copiers loca ted in the Alhambra Library. The current lease expires on September 20, 2023. The Library Department has the opportunity to piggyback on a cooperative purchase agreement with the Association of Education Purchasing Agencies (AEPA) contract IFB#017-B for all-inclusive copy/print services excluding paper and staples, and the lease and maintenance of six Konica Minolta Bizhub 300i units. The contract is for a term of 60 months. Per the Alhambra Municipal Code 3.36.080(B)(3), bidding exemption is authorized, and the City may “piggyback” onto an existing contract of a government entity.
Staff has reviewed the specifications for equipment manufactured and distributed by Image IV Systems and finds Konica Minolta Bizhub 300i units most appropriate for the City’s needs. The new five-year monthly lease is $509.00 per month (excluding applicable sales taxes) totaling 30,590.00 for six new multi-function copiers/printers with excess per copy for color and black/white. The lease price includes expendable supplies (excluding paper and staples) and maintenance.
Recommended Action: City Council auth orize the Library Director to enter into a five-year lease agreement with Image IV Systems, Inc. for six copiers/printers and one fax finisher to replace six existing copiers/printers and one fax finisher for a total of $30,590.00
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(excluding applicable sales taxes); and, direct staff to take the steps necessary to finalize the Council's action. (M2M23-160)
11. CONTRACT AMENDMENT: ENVIRONMENTAL SCIENCE ASSOCIATES – F2M22-65, C2M23-64, M2M23-161
On July 24, 2023, Environmental Science Associates was awarded a contract to provide the Professional California Environmental Quality Act (CEQA) for the Alhambra Community Center. This amendment is necessary to implement an Environmental Impact Report (“EIR”) to CEQA requirements. The original agreement was for a mitigated negative declaration path to a final CEQA determination. The EIR process will take approximately 1,000 additional professional hours, extend the entitlement schedule, and cost $215,219 in fees. ESA’s additional work product in cludes: preparing a Notice of Preparation and public scoping; preparing for and attend a public scoping meeting; preparing the EIR which analyzes the project’s potential environmental impacts; creating a comprehensive set of project objectives within the Project Description and to identifying alternatives to the Project; submitting the EIR for public review; reviewing and responding to all public comments; preparing the final EIR; preparing Findings of Fact and Statement of Overriding Considerations; and, preparing the EIR’s Notice of Determination.
Recommended Action: City Council approve an amendment, subject to final language approval by the City Manager and City Attorney, to the agreement with Environmental Science Associates (Contract No. C2M23-64) for an additional $215,219 in an amount not to exceed $360,219; and , direct staff to undertake the steps to finalize Council’s action. (M2M23-161)
12. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – TRAFFIC RECORDS IMPROVEMENT PROJECT – F2M23-18, M2M23-162
The goal of the Office of Traffic Safety and Selective Traffic Records Improvement Project (TRIP) is to assist the Alhambra Police Department in increasing its contribution to the Office of Traffic Safety’s goal of improving overall roadway safety by provi ding accurate and timely data that roadway engineering improvements and traffic safety enforcement operations rely on. The Alhambra Police Department intends to utilize funding for the TRIP to upgrade an existing electronic collision reporting program to the latest version available that includes the capability of exporting complete collision report records to the California Highway Patrol’s Statewide Integrated Traffic Records System. The TRIP will allow the Police Department to go paperless and save staff time needed to print and send physical copies of the required reports, as mandated by the State of California. It will reduce the time for statistical data to be available, which will allow for more timely identification of problem areas, improving overall roadway safety.
Recommended Action: City Council accept the Office of Traffic Safety (OTS) grant in the amount of $24,800; appropriate revenue and expenditure funds in the amount of $24,800; authorize the Chief of Police to enter into a contract with t he Office of Traffic Safety for grant implementation; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-162)
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13. ACCEPT GRANT: OFFICE OF TRAFFIC SAFETY – PEDESTRIAN AND BICYCLE SAFETY PROGRAM – F2M23-18, M2M23-163
The goal of the Office of Traffic Safety and Pedestrian Bicycle Safety Program is to reduce the number of individuals killed or injured from collisions involving pedestrians and bicyclists. The Alhambra Police Department intends to utilize Pedestrian and B icycle Safety Program funding for various educational safety programs, including classroom lectures, bicycle rodeos, community events, presentations; training for local law enforcement; and for participation in programs such as National Walk to School Day, National Bicycle Safety Month, National Pedestrian Safety Month and California’s Pedestrian Safety Month.
Recommended Action: City Council accept the Office of Traffic Safety (OTS) grant in the amount of $42,738 ; appropriate revenue and expenditure funds in the amount of $42,738; authorize the Chief of Police to enter into a contract with the Office of Traffic Safety for grant implementation; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M23-163)
14. PERSONNEL ACTIONS – F2M23-2
Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated September 11 , 2023 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
15. DEMANDS - F2M23-1
Recommended Action: City Council approve as submitted Final Check List (240799 thru 240957) in the amount of $58,228.92 for the period ending July 3, 2023; Final Check List (241021 thru 241046) in the amount of $ 1,908,425.33 for the period ending July 6, 2023 and Schedule of Wire Transfers in the amount of $3,339,064.29 for the week ending June 30, 2023; Final Check List (240958 thru 241020) in the amount of $ 360,501.66 for the period ending July 6, 2023; Final Check List (241047 thru 241126) in the amount of $1,824,463.32 for the period ending July 13, 2023 and Schedule of Wire Transfers in the amount of $2,289,304.35 for the week ending July 7, 2023; Final Check List (241127 thru 241159) in the amount of $98,762.27 for the period ending July 13, 2023; and Final Check List (241160 thru 241297 ) in the amount of $ 675,929.45 for the period ending July 20, 2023.
PUBLIC COMMENT FOR NON-AGENDIZED ITEMS (TIME LIMITATION - 5 MINUTES)
Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please note that while the City Council values your comments, pursuant to the Brown Act, the City Council cannot take action unless the matter appears as an item on a forthcoming agenda.
COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M23-7
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Each Councilmember at his/her discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items.
ADJOURNMENT: The next regular meeting of the Alhambra City Council is scheduled for Monday, September 25, 2023 at 6:00 p.m.
N O T I C E
Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Thursday from 7:00 a.m. to 5:30 p.m. If you would like to sign-up to receive the City Council meeting agenda and staff reports packet, please visit the City’s website at www.cityofalhambra.org and you will be able to submit your email address on the homepage to the subscription service. Pursuant to Government Code Section 54957.5(b), materials related to agenda items for regular meetings of the Alhambra City Council that are distributed less than 72 hours prior to that meeting, will be made available for public inspection at the Alhambra City Clerk’s Office.
Broadcast of Meeting: A live video stream of each Council meeting is available through the City’s website. The regu lar meetings of the Alhambra City Council are recorded and are broadcast on Charter Channels 3 and 182 at 7:30 p.m. on Thursdays and Mondays following the meeting.
Recordings are also available for viewing by the public on the City of Alhambra’s website, a t the Alhambra Public Library and, upon appointment, in the City Clerk’s Office.
Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office at (626) 570 -5090.
Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
Translation Services Requests: If you require translation services in order to participate in a meeting please contact the City Clerk’s Office at (626) 570-5090. All requests for translation services shall be made by 4 p.m. the Thursday prior to the City Council meeting. If translation is not requested by 4 p.m. the Thursday prior to the City Council meeting, staff will try to accommodate the request if possible.
LAUREN MYLES, CMC
CITY CLERK